Sabine Parish Police Jury - app1.lla.state.la.usapp1.lla.state.la.us/PublicReports.nsf/9D0028EA8A...70^/uc»i0i n juiv p Ji i It A AnM iU ir,. i i =* SABINE PARISH POLICE JURY Many,

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SABINE PARISH POLICE JURYMany, Louisiana

Basic Financial Statements(Primary Government)

and Independent Auditor's Reportsm°5 d f°r the Year Ended December 31, 2007(With Comparative Totals, December 31, 2006)

Under provisions of state law, this report is a publicdocument. Acopy of the report has been submitted tothe entity and other appropriate public officials. Thereport is available for public inspection at the BatonRouge office of the Legislative Auditor and, whereappropriate, at the office of theparish clerk of court.

Release Date


Basic Financial Statements(Primary Government)

and Independent Auditor's ReportsAs of and for the Year Ended December 31, 2007

(With Comparative Totals, December 31, 2006)

C O N T E N T S

Statement Page No.

Independent A u d i t o r ' s Report . 1

Re<juired Supplemental Information (Part I)

Management's Discussion and Analysis 4

Basic Financial Statements:

Government-Wide Financial Statements:

Statement of Net Assets A 12Statement of Activit ies B 13

Fund Financial Statements:

Governmental Funds:

Balance Sheet C 15Reconcil iation of the Governmental Funds Balance Sheet

to the Statement of Net Assets D 16Statement of Revenues, Expenditures, and Changes in

Fund Balances E 17Reconcil iation of the Governmental Funds Statement of

Revenues, Expenditures, and Changes in Fund Balancesto the Statement of Act ivi t ies F 19

Notes to the Basic Financial Statements 20

SABINE PARISH POLICE JURYMany, LouisianaTable of Contents(Continued)

Schedule Page No.Required Supplemental Information (Part I I) :

Budgetary Comparison Schedules:

Major Special Revenue Funds with Legally Adopted Budget:

General Fund 1 36Transportation Fund 2 37Sales Tax Fund 3 38

Road District No. 17 4 39Health Unit Fund 5 40

Supplemental Information:

Combining Non Major Governmental Funds - By Fund Type:

Combining Balance Sheet 6 43Combining Statement of Revenues, Expenditures, and

Changes in Fund Balances 7 44

Nonmajor Special Revenue Funds - Road District Funds:

Combining Balance Sheet 8 46Combining Statement of Revenues, Expenditures, and

Changes in Fund Balances 9 47

Schedule of Compensation Paid Police Jurors 10 50

Independent Auditor's Report Required ByGovernment Auditing Standards:

Report on Internal Control over Financial Reportingand on Compliance and Other Matters Based on an Auditof Financial Statements Performed in Accordance withGovernment Auditing Standards 52

11

UP55 Terra Avenue

Alexandria, LA 71303318/442-7568

Fax: 318/442-9495

Independent Auditor's Report


I have audited the accompanying financial statements of the governmental activities,each major fund, and the aggregate remaining fund information of the Sabine ParishPolice Jury as of and for the year ended December 31, 2007, which collectively comprisethe police jury's basic financial statements, as listed in the table of contents Thesefinancial statements are the responsibility of the police jury's management. Myresponsibility is to express an opinion on these financial statements based on my audit.

I conducted my audit in accordance with auditing standards generally accepted in theUnited States of America and the standards applicable to financial audits contained inGovernment Auditing Standards, issued by the Comptroller General of the United States.Those standards require that I plan and perform the audit to obtain reasonable assuranceabout whether the financial statements are free of material misstatement. An auditincludes examining, on a test basis, evidence supporting the amounts and disclosuresin the financial statements. An audit also includes assessing the accounting principlesused and significant estimates made by management, as well as evaluating the overallfinancial statement presentation. I believe that my audit provides a reasonable basisfor my opinions.

The financial statements referred to above include only the primary government of SabineParish which consists of all funds, organizations, institutions, agencies, departments,and offices that comprise the police jury's legal entity. The financial statements donot include financial data of the police jury's legally separate component units, whichaccounting principles generally accepted in the United States of America require to bereported with the financial data of the parish's primary government. As a result, theprimary government financial statements do not purport to, and do not, present fairlythe financial position of the reporting entity of Sabine Parish as of December 31, 2007,and the changes in its financial position for the year then ended in conformity withaccounting principles generally accepted in the United States of America.

In my opinion, the financial statements referred to in the first paragraph presentfairly, in all material respects, the respective financial position of the governmentalactivities, each major fund, and the aggregate remaining fund information of the SabineParish Police Jury as of December 31, 2007, and the respective changes in financialposition thereof for the year ended, in conformity with accounting principles generallyaccepted in the United States of America.

SABINE PARISH POLICE JURYIndependent Auditor's Report(Continued)

The Required Supplementary information (Part I & II), as listed in the foregoing tableof contents, are not a required part of the basic financial statements but aresupplementary information required by accounting principles generally accepted in theUnited States of America. I have applied certain limited procedures, which consistedprincipally of inquiries of management regarding the methods of measurement andpresentation of the supplementary information. However, I did not audit the informationand express no opinion on it.

My audit was conducted for the purpose of forming opinions on the financial statementsthat collectively comprise the police jury's basic financial statements. The combiningand individual nonmajor fund financial statements are not a required part of the basicfinancial statements. The combining and individual nonmajor financial statements havebeen subjected to the auditing procedures applied in the audit of the basic financialstatements and, in my opinion, are fairly stated in all material respects in relationto the basic financial statements taken as a whole.

In accordance with Government Auditing Standards, I have also issued a report dated May31, 2008, on my consideration of internal control over financial reporting and my testsof its compliance with certain provisions of laws, regulations, contracts, and grants.That report is an integral part of an audit performed in accordance with GovernmentAuditing Standards and should be read in conjunction with this report in consideringthe results of my audit.

The financial information for the year ended December 31, 2006, which is included forcomparative purposes, was taken from the financial report for that year in which Iexpressed an unqualified opinion dated May 18, 2007, on the basic financial statementsof the Salnne Parish Police Jury.

This report is intended for the information of the audit committee, management, andfederal awarding agencies and pass-through entities. However, this report is a matterof public record and its distribution is not limited.

JJ&iie W. Way

Herbie W. WayAlexandria, Loui si anaMay 31, 2008

REQUIRED SUPPLEMENTAL INFORMATION

PART I


Management's Discussion and AnalysisDecember 31, 2007 and 2005

The Management's Discussion and Analysis (MD&A) of the Sabine Parish Police Jury's financialperformance provides an overview of the police jury's financial activities for the year endedDecember 31, 2007, with comparative totals presented for the year ended December 31, 2006.The MD&A i s desi gned to focus on the current year 's acti vi ti es, resulti ng changes andcurrently known facts.

FINANCIAL HIGHLIGHTS

The assets ($24.240 million) of the Sabine Parish Police Jury exceeded its liabilities ($.590million) at the close of the most recent fiscal year by $23.650 million (net assets). Of thisamount, $6.645 (unrestricted net assets) may be used to meet the government's on-goingobligations to citizens and creditors. The government's total net assets decreased by $.798million or 3 per cent.

At December 31, 2007, the Sabine Parish Police Jury's governmental funds reported combinedending fund balances of $6.805 million, an increase of $.394 mi l l i o n in comparison with theprior year's ending fund balance of $6.411 million. The total fund balance in the general fundis $2.740 million. The unrestricted fund balance in the general fund of $2.740 million isavailable for spending at the government's discretion. This balance is up by $.372 mi l l i o nfrom the prior year's balance in general fund of $2.368 million.

Overview of the Financial Statements

This discussion and analysis is intended to serve as an introduction to the Sabine ParishPolice Jury's basic financial statements. The Sabine Parish Police Jury's basic financialstatements comprise three components: 1) government-wide financial statements, 2) fundfinancial statements, and 3) notes to the financial statements. This report also containsother supplementary information in addition to the basic financial statements themselves.

Government-Wide Financial Statements.

The government-wide financial statements are designed to provide readers with a broad overviewof the Sabine Parish Police Jury's finances, in a manner similar to a private-sector business.These statements for the first time, combine governmental fund's current financial resourceswith capital assets and long-term debt obligations.

The statement of net assets presents information on all of the Sabine Parish Police Jury'sassets and liabilities, with the difference between the two reported as net assets. Over time,increases or decreases in net assets may serve as a useful indicator of whether the financialposition of the Sabine Parish Police Jury is improving or deteriorating.

The statement of activities presents information showing how the government's net assetschanged during the most recent fiscal year. All changes in net assets are reported as soonas the underlying event giving rise to the change occurs, regardless of the timing of relatedcash flows. Thus, revenues and expenses are reported in this statement for some items thatwill only result in cash flows in future fiscal periods. The focus on the statement ofactivities is on both the gross and net cost of various activities which are provided by thegovernment's general tax and other revenues. This is intended to summarize information andsimplify the user's analysis of cost of various governmental services.

SABINE PARISH POLICE JURYMany, LouisianaManagement's Discussion and Analysis(Continued)

The government-wide financial statements distinguish the different functions of the SabineParish Police Jury that is principally supported by taxes and intergovernmental revenues(governmental activities). The governmental activities of the Sabine Parish Police Juryinclude general government, public safety, highways and streets, sanitation, economicdevelopment, and culture and recreation. The Sabine Parish Police Jury does not at this timehave any business-type activities.

Fund Financial Statements

A fund is a grouping of related accounts that is used to maintain control over resources thathave been segregated for specific activities or objectives. Traditional users of governmentalfinancial statements will find the fund financial statements presentations more familiar. Thefocus now in on the major fund types rather than the non-major fund types. The Sabine ParishPolice Jury, like other state and local governments, uses fund accounting to ensure anddemonstrate compliance with finance-related legal requirements.

Governmental Funds

These funds are used to account for essentially the same functions reported as governmentalactivities in the government-wide financial statements. However, unlike the government-widefinancial statements, governmental fund financial statements focus on near-term inflows andoutflows of spendable resources, as well as on balances of spendable resources available atthe end of the fiscal year. Such information may be useful in evaluating a government's near-term financing requirements.

Because the focus of governmental funds is narrower than that of the government-wide financialstatements, it is useful to compare the information presented for governmental funds withsimilar information presented for governmental activities in the government wide financialstatements. By doing so, readers may better understand the long-term impact of thegovernment's near-term financing decisions. Both the governmental fund balance sheet and thegovernmental fund statement of revenues, expenditures, and changes in fund balances providea reconciliation to facilitate this comparison between governmental funds and governmentalactivities.

The Sabine Parish Police Jury maintains numerous individual governmental funds. Informationis presented separately in the governmental fund balance sheet and in the governmental fundstatement of revenues, expenditures, and changes in fund balances for the General Fund,Statement C and Statement E, respectively. At December 31, 2007, these 6 funds are consideredto be major funds of the police jury. Data from the other governmental funds are combinedinto a single, aggregated presentation. Individual fund data for each of these non-majorgovernmental funds is provided in the form of combining statements elsewhere in this report.

The Sabine Parish Police Jury adopts an annual appropriated budget for its general, specialrevenue, and debt service funds. Budgetary comparison statements have been provided at thefund type level for the major funds to demonstrate legal compliance with these budgets.

The basic governmental fund financial statements can be found in the Basic FinancialStatements Section of this financial report.


Capital Assets

General capital assets include land, improvements to land, easements, buildings, vehicles,machinery and equipment, infrastructure, and all other intangible assets that are used inoperations and that have initial useful lives greater than one year. The parish hascapitalized all purchased general capital and Infrastructure assets.

Notes to the Financial Statements

The notes provide additional information that is essential to a full understanding of the dataprovided in the government-wide and fund financial statements. The notes to the financialstatements can be found in the Notes Section of this report.

Other Information

In addition to the basic financial statements and accompanying notes, this report alsopresents certain required supplementary information concerning the Sabine Parish Police Jury'sprogress in funding its obligations. Required supplementary information can be found in theRequired Supplementary section of this report.

The combining statements referred to earlier in connection with non-major governmental fundsare presented immediately following the required supplementary information on the major fund'sbudgets.

Government-Wide Financial Analysis

As noted earlier, net assets may serve over time as a useful indicator of a government'sfinancial position. In the case of the Sabine Parish Police Jury, assets exceeded liabilitiesby $23.650 million at the close of the most recent fiscal year.

A large portion of the Sabine Parish Police Jury's net assets (72 percent) reflects itsinvestment in capital assets (land, buildings, machinery, equipment, infrastructure), less anyrelated debt used to acquire those assets that is s t i l l outstanding. The Sabine Parish PoliceJury uses these capital assets to provide services to citizens, consequently, these assets arenot available for future spending. Although the Sabine's investment in its capital assets isreported net of related debt, it is not a spendable resource. The resources needed to repaythis debt must be provided from other sources, since the capital assets themselves cannot beused to liquidate these liabilities.

Sabine Parish Police Jury's Net Assets

Total net assets for Governmental activities are $23.650 million. The remaining balance ofunrestricted net assets ($6.645 million) may be used to meet the government's ongoingobligations to citizens and creditors. At the end of the current fiscal year, the SabineParish Police Jury is able to report positive balances in net assets. The government's totalnet assets decreased by $.798 million during 2007. The following table presents, in millions,the comparative statement of net assets in a condensed format.


2007 2006

ASSETS

Current and other assets $7.083 $6.707

Capital assets, net 17.157 18.421

Total Assets 24.240 $25.128

LIABILITIES

Current and other liabilities $.284 $.306

Long-term liabilities .305 .372

Total Liabilities 0.589 0.678

NET ASSETS

Invested in capital assets, net of debt 17.005 18.207

Unrestricted 6.645 6.242

Total Net Assets $23.650 $24.449

The results of current year's operations for the police jury are reported on the Statement ofActivities. The following table presents, condensed comparative financial information (inmillions) from that statement.


Revenues

Program revenues:

Charges for services

General revenues:

Ad valorem taxes

Sales and use taxes

Federal grants

State grants

Interest and investment earnings

Other general revenues

Total revenues

Functions/Program Expenses

Current:

General government:

Legislative

J u d i c i a l

Elections

Finance and administration

Other

Public safety

Public works

Health and welfare

Culture and recreation

Economic development and assistance

Debt service - interest and fiscal charges

Total expenses

2007

$.383

1.122

2.549

.206

1.647

.283

.398

6.588

.186

.613

.025

.248

.457

.362

5.350

.156

.047

.007

2006

$.386

1.455

2.593

.321

1.402

.224

.137

6.518

7.451

.167

.683

.044

.247

.402

.331

4.210

.144

.020

.015

.010

6.273

Increase (decrease) in net assets $(0.863) $0.245


Governmental Activities

Total revenues from governmental activities were $6.588 million, up from the prior yearrevenues of $6.520 million. Sales taxes received this year were $2.549 million down by $.044million over the previous year. Ad valorem taxes collected were $1.122 million, down by$.333 million. Funds received from the Louisiana Department Transportation and Development(Parish Transportation Act funds) were $.417 million, up from the prior year revenues of $.314mi 11i on.

Total expenditures in support of governmental activities were $6.193 million, up from theprior year expenditures of $5.959 million. Expenditures for public work projects (roads,bridges, etc.) totaled $4.022 million for 2007, up from the previous year expenditures of$3.787 million. Expenditures in support of the parish's judicial system were $.613 mill ionfor 2007, down from the previous year expenditures of $.683 million.

Financial Analysis of the Government's Funds

As noted earlier, the Sabine Parish Police Jury uses fund accounting to ensure and demonstratecompliance with finance-related legal requirements. The focus of the Sabine Parish PoliceJury's governmental funds is to provide information on near-term inflows, outf lows, andbalances of spendable resources. Such information is useful in assessing the Sabine ParishPolice Jury's financing requirements. In particular, unreserved fund balance may serve as auseful measure of a government's net resources available for spending at the end of the fiscalyear.

As of the end of the current fiscal year, the Sabine Parish Pol ice Jury's governmental fundsreported combined ending fund balances of approximately $6.805 million, an increase of $.394million from the previous year. Total fund balance for the general fund is $2.740 million,and increase of $.372 million from the previous year. The unreserved fund balance in thegeneral fund, $2.740 million, which constitutes an amount which is avai lable for spending atthe government's discretion. As a measure of the general fund's liquidity, it may be usefulto compare both unreserved fund balance and total fund balance to total fund expenditures.The remainder of fund balance is in special purpose funds to indicate that it is notnecessarily avai lable for new spending because it has already been committed to pay for avariety of other special purposes for which the funds were created, Special Revenue Funds,$3.983 million.

The general fund is the chief operating fund of the Sabine Parish Police Jury. At the end ofthe current year, total fund balance of the General Fund was $2.740 million. The fund balanceof the Sabine Parish Police Jury's General Fund increased by $.286 million from the previousyear.

Budgetary Highlights

The major funds of the Sabine Parish police Jury includes the governmental funds presented onStatements C and E of the police jury's basic financial statements. Budgetary comparisons forthese major funds is presented, as required supplemental information, on Schedules 1 through5 of the police jury's basic financial statements. The following presents significanthighlights of selected funds and the budgetary process.

General Fund - actual revenues exceeded budgeted revenues by approximately $.207 millionor 5.17 per cent. Actual expenditures were less than budgeted expenditures by approximately$.333 million or 18.54 percent.


Transportation Fund - actual revenues were more than budgeted revenues by approximately$.021 million or 1.00 per cent. Actual expenditures were less than budgeted expendituresby approximately $.133 million or 6.85 percent.

Sales Tax Fund - actual revenues exceeded budgeted revenues by approximately $.149 millionor 4.21 per cent. Actual expenditures were less than budgeted expenditures by approximately$.062 million or 2.22 percent.

Criminal Court Fund - is exempt from the requirements of Louisiana law relating to theadoption of an annual budget; accordingly, a budgetary comparison is not presented in thesesupplemental schedules.

Road District No. 17 - actual revenues were less than budgeted revenues by approximately$.005 million or .01 per cent. Actual expenditures were less than budgeted expenditures byapproximately $.042 mil l ion or 10.18 percent.

Health Unit Fund - actual revenues exceeded budgeted revenues by approximately $.009million or .52 per cent. Actual expenditures were less than budgeted expenditures byapproximately $.028 mill ion or 16.35 percent.

Capital Asset and Debt Administration

Capital Assets

The Sabine Parish Pol ice Jury'.s investment in capital assets for its governmental act iv i t iesat December 31, 2007, amounts to $17.157 million (net of accumulated depreciation). Thisinvestment in capital assets includes land, buildings, improvements, machinery and equipment,and infrastructure added this year. Additional information on Sabine Parish Police Jury 'scapital assets can be found in the Note section of this report. The following table showscapital assets (in millions), net of accumulated depreciation, for the year ended December 31,2007:

2007 2006

Land

Buildings and improvements

Machinery and equipment

Furniture and fixtures

Infras t ructure

$.545

1.545

2.343

.014

12.710

$.542

1.573

2.487

.018

13.800

Totals

Debt Administration

$17.157 $18.420

At December 31, 2007, the Sabine Parish Police Jury had total debt outstanding of $.305million. Of this amount, $.145 million is comprised of capital lease agreements, and $.160million in compensated absences. Additional information on the Sabine Parish Police Jury'slong-term debt can be found in the Note section of this report.

10


Economic Factors and Next Years Budgets and Rates

Police Jurors and appointed officials use citizen input and consider many factors when settingthe upcoming year's budget and tax millages. Our ad valorem taxes, state revenue sharing,severance taxes and sales tax collections are very important in this process accounting forapproximately 97% of the 2007 revenues. Budgetary estimates for the ad valorem and staterevenue sharing are based upon expectations of what the tax rolls and approved millages willprovide. The jury budgeted the severance taxes and sales tax revenues (combined approximately95% of total 2007 revenues) conservatively for the ensuing year's budget. Sales tax revenueshave continued a slow trend of increasing over the past 20 years. Severance taxes areprimarily controlled by the amount of timber harvested it the parish with some amount of oilactivity. One major timberland owner recently sold all its mills and timberlands to apartnership and the timberlands were sold again to a private corporation. It is expected that.they will continue to harvest timber to supply fiber to mills in the surrounding area.

Requests for Information

This financial report is designed to provide a general overview of the Sabine Parish PoliceJury's finances for all those with an interest in the government's finances. Questionsconcerning any of the information provided in this report or requests for additional financialinformation should be addressed to the Sabine Parish Police Jury, ATTN: Secretary/Treasurer,400 S. Capitol Street, Room 101, Many, Louisiana 71449, telephone 318-256-5637.

11

SABINE PARISH POLICE JURYMANY, LOUISIANA

BASIC FINANCIAL STATEMENTSAS OF DECEMBER 31, 2007, AND FOR THE YEAR THEN ENDED

(WITH COMPARATIVE TOTALS FOR DECEMBER 31, 2006)


Statement of Net AssetsDecember 31, 2007(With Comparative Totals, December 31, 2006)

Statement A

ASSETS

Cash and cash equivalentsReceivablesCapital assets (net of accumulated depreciation)

LandBuildings and improvementsMachinery and equipmentFurniture, equipment, and otherInfrastructure:

RoadsRoad right-of wayBridges

TOTAL ASSETS

LIABILITIES

Accounts, salaries, and other payablesInterest payableLong-term liabilities:

Due within one yearDue in more than one year

Total Liabilities

2007 2006

$5,371,8921,711,131

545,1781,544,7502,343,241

13,727

8,708,735977,102

3,024,404

$24,240,158

$277,4107,012

170,223135,141

589,786

$4,655,9002,051,167

542,0791,573,0522,486,915

18,124

9,714,883977,102

3,108,372

$25,127,593

$295,75210,270

140,666231,596

678,285

NET ASSETS

Invested in capital assets, net of related debtUnrestricted

17,005,037 18,207,5136,645,334 6,241,796

TOTAL NET ASSETS $23,650,372 $24,449,309

The accompanying notes are an integral part of these financial statements.

12

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Reconciliation of the Governmental FundsBalance Sheet to the Statement of Net AssetsDecember 31, 2007(With Comparative Totals, December 31, 2006)

Total Fund Balances - Governmental Funds

Cost of capital assetsLess - accumulated depreciation

2007 2006

$6,805,612 $6,411,315

$71,949,657(54,792,521) 17,157,136 18,420,526

Elimination of interfund assets and liabilities:Interfund receivablesInterfund payables

Long-term liabilities:Capital lease agreementsCompensated absencesInterest payable - current

Net Assets

41,928(41,928)

(145,087)(160,277)(7,012)

NONE

(312,376)

NONE

(382,532)

$23,650,372 $24,449,309

The accompanying notes are an integral part of these financial statements.

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SABINE PARISH POLICE JURY(Primary Government)

Many, Louisiana

Notes to the Basic Financial StatementsAs of and for the Year Ended December 31, 2007

INTRODUCTION

The Sabine Parish Police Jury is the governing authority for Sabine Parish and is apolitical subdivision of the State of Louisiana. The police jury is governed by 9jurors representing the various districts within the parish. The jurors serve four-yearterms which expire in January 2008.

Louisiana Revised Statute 33:1236 gives the police jury various powers in regulatingand directing the affairs of the parish and its inhabitants. The more notable of thoseare the power to make regulations for their own government, to regulate the constructionand maintenance of roads and bridges, to regulate the construction and maintenance ofdrainage systems, to regulate the sale of alcoholic beverages, and to provide for thehealth and welfare of the poor, disadvantaged, and unemployed in the parish. Fundingto accomplish these tasks is provided by ad valorem taxes, sales taxes, beer andalcoholic beverage permits, state revenue sharing, and various other state and federalgrants.

1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

A. BASIS OF PRESENTATION

The accompanying financial statements of the Sabine Parish Police Jury have beenprepared in conformity with generally accepted accounting principles (GAAP) asapplied to governmental units. The Governmental Accounting Standards Board(GASB) i s the accepted standard setti ng body for establi shi ng governmentalaccounting and financial reporting principles.

This financial report has been prepared in conformity with GASB Statement No. 34,Basic Financial Statements-and Management's Discussion and Analysis-for State andLocal Governments, issued in June 1999.

B. REPORTING ENTITY

GASB Statement No. 14, The Reporting Entity, established criteria for determiningthe governmental reporting entity and component units that should be includedwithin the reporting entity. Under provisions of this Statement, the police juryis considered a primary government, since it is a special purpose government thathas a separately elected governing body, is legally separate, and is fiscallyindependent of other state or local governments. As used in GASB Statement No.14, fiscally independent means that the police jury may, without the approval orconsent of another governmental entity, determine or modify its own budget, levyits own taxes or set rates or charges, and issue bonded debt. GovernmentalAccounting Standards Board (GASB) Statement No. 14 provides for the issuance ofprimary government financial statements that are separate from those of thereporting entity. However, the primary government's (police jury) financialstatements are not a substitute for the reporting entity's financial statements.

20


Notes to the Basic Financial Statements(Continued)

The police jury has chosen to issue financial statements of the primarygovernment (police jury) only; therefore, none of the component units thatcomprise the reporting entity are included in the accompanying financialstatements. The accompanying primary government financial statements have beenprepared in conformity with generally accepted accounting principles as appliedto governmental units. These financial statements are not intended to and do notreport on the reporting entity but rather are intended to reflect only thefinancial statements of the primary government (police jury).

C. FUNDS

The police jury uses funds to maintain its financial records during the year.Fund accounting is designed to demonstrate legal compliance and to aid managementby segregating transactions related to certain police jury functions andactivities. A fund is defined as a separate fiscal and accounting entity witha self-balancing set of accounts.

Funds of the police jury are classified as follows:

Governmental Funds

Governmental funds account for all or most of the police jury's generalactivities. These funds focus on the sources, uses, and balances of currentfinancial resources. Expendable assets are assigned to the variousgovernmental funds according to the purposes for which they may be used.Current liabilities are assigned to the fund from which they will be paid.The difference between a governmental fund's assets and liabilities isreported as fund balance. In general, fund balance represents theaccumulated expendable resources which may be used to finance future periodprograms or operations of the police jury. The following are the policejury's primary governmental funds:

General Fund -- the general operating fund of the police jury andaccounts for all financial resources, except those required to beaccounted for in other funds.

Special revenue funds -- account for the proceeds of speci fi crevenue sources that are legally restricted to expenditures forspecified purposes.

Debt service funds — account for transactions relating toresources retained and used for the payment of principal and intereston general long-term debt recorded in the general long-term debtaccount group.

Capital projects funds -- account for financial resources receivedand used for the acquisition, construction, or improvement of capitalfacilities not reported in the other governmental funds.

21



D. MEASUREMENT FOCUS/BASIS OF ACCOUNTING

Government-Wide Financial Statements - include the Statement of Net Assets(Statement A) and the Statement of Activities (Statement B). These financialstatements report the financial position and results of operations for the policejury as a whole. Fiduciary funds, if applicable, are not included at this level,as they are only reported in the Statement of Fiduciary Net Assets at the fundfinancial statement level.

The Government-Wide Financial Statements were prepared using the economicresources measurement focus and the accrual basis of accounting. Revenues,expenses, gains, losses, assets and liabilities resulting from exchange orexchange-like transactions are recognized when the exchange occurs (regardlessof when cash is received or disbursed). Revenues, expenses, gains, losses,assets and liabilities resulting from nonexchange transactions are recognized inaccordance with the requirements of GASB Statement No. 33, Accounting andFinancial Reporting for Nonexchanqe Transactions.

Program Revenues - Program revenues included in the Statement of Activities(Statement B) derive directly from parties outside the police jury's taxpayersor citizenry, as a whole; program revenues reduce the cost of the function to befinanced from the police jury's general revenues.

Allocation of Indirect Expenses - The police jury reports all directexpenses by function in the Statement of Activi ties (Statement B). Directexpenses are those that are clearly identifiable with a function. Indirectexpenses of other functions are not allocated to those functions but are reportedseparately in the Statement of Activities. Depreciation expense, which can bespecifically identified by function, is included in the direct expenses of eachfunction. Interest on general long-term debt is considered an indirect expenseand is reported separately on the Statement of Activities.

Fund Financial statements - governmental funds are accounted for using acurrent financial resources measurement focus. With this measurement focus, onlycurrent assets and current liabilities are generally included on the balancesheet. The statement of revenues, expenditures, and changes in fund balancesreports on the sources (i.e., revenues and other financing sources) and uses(i.e., expenditures and other financing uses) of current financial resources.This approach differs from the manner in which the governmental activities of thegovernment-wide financial statements are prepared. Governmental fund financialstatements therefore include a reconciliation with brief explanations to betteri denti fy the relationshi p between the government-wi de statements and thestatements for governmental funds. Fund financial statements report detailedinformation about the police jury. The focus of governmental fund financialstatements is on major funds rather than reporting funds by type. Each majorfund is presented in a separate column.

22



Governmental funds and, if applicable, the agency fund use the modified accrualbasis of accounting. Under the modified accrual basis of accounting, revenuesare recognized when susceptible to accrual (i.e., when they become bothmeasurable and available). Measurable means the amount of the transaction canbe determined and available means collectible within the current period or soonenough thereafter to pay liabilities of the current period. The police juryconsiders all revenues available if they are collected within 60 days after thefiscal year end. Expenditures are recorded when the related fund liability isincurred, except for interest and principal payments on general long-term debtwhich is recognized when due, and certain compensated absences and claims andjudgments which are recognized when the obligations are expected to be liquidatedwith expendable available financial resources. The governmental funds use thefollowing practices in recording revenues and expenditures:

Revenues

Federal and state entitlements (which includes state revenue sharing) arerecorded as unrestricted grants-in-aid when available and measurable.Expenditure driven Federal and state grants are recorded as restrictedgrants-in-aid when the reimbursable expenditures have been incurred.

Food service income is recorded when collected. All food services incomeapplicable to an accounting period is collected during the fiscal year.

Ad valorem taxes are recorded in the year the taxes are due and payable.Ad valorem taxes are assessed on a calendar year basis and attach as anenforceable lien and become due and payable on the date the tax rolls arefiled with the recorder of mortgages. Louisiana Revised Statute 47:1993requires that the tax roll be filed on or before November 15 of each year.Ad valorem taxes become delinquent if not paid by December 31. Taxes arenormally collected in December, January, and February of the fiscal year.

Sales and use taxes are recorded in the month collected by the Sabine ParishTax Commission (collection agent) or by the Louisiana Department of PublicSafety and Corrections, Public Safety Services.

Interest earnings on time deposits are recorded when the time deposits havematured and the income is available.

Substantially all other revenues are recorded when they are available to thepolice jury.

Based on the above criteria, federal and state entitlements, ad valoremtaxes, and sales and use tax are treated as susceptible to accrual by thepolice jury.

23



Expenditures

Salaries are recorded as expenditures when earned.

Purchases of vari ous operati ng equi pment and suppli es are recorded asexpenditures in the accounting period they are purchased.

Commitments under construction contracts are recognized as expenditures whenearned by the contractor.

Substantially all other expenditures are recognized when the related fundliability has been incurred.

Transfers between funds that are not expected to be repaid, sale of assets,and proceeds from the sale of bonds are accounted for as other financingsources (uses). These transactions are recognized at the time theunderlying events occur.

Deferred Revenues

The police jury, i f applicable, reports deferred revenues on its fundfinancial statements balance sheet. Deferred revenues arise when resourcesare received by the police jury before it has a legal claim to them, as whengrant monies are received before the incurrence of qualifying expenditures.In subsequent periods, when the police jury has a legal claim to theresources, the liability for deferred revenue is removed from the combinedbalance sheet and the revenue is recognized.

E. BUDGETS

The police jury adopts annual budgets on the General Fund and special revenuefunds. The proposed budgets are prepared by the secretary/treasurer and thefinance committee of the police jury during October/November of each year.During November/December, the availability of the proposed budgets for publicinspection and the date of the public hearing on the budgets are advertised inthe official journal. At its meeting in December, the police jury holds a publichearing on the proposed budgets in order to receive comments from residents.Changes are made to the proposed budgets based on the results of the publichearing and the desires of the police jury as a whole. The budgets are thenadopted, and notice is published in the official journal.

The budgets are prepared on the modified accrual basis of accounting and allappropriations lapse at year end. Encumbrances are not formally recognizedwithin the accounting system for budgetary control purposes; however, outstandingpurchase orders are taken into consideration before expenditures are incurred toassure that applicable appropriations are not exceeded. Formal budgetaryintegration (within the accounting records) is employed as a management controldevice.

24



The secretary/treasurer is authorized to transfer amounts between line itemswithin a fund; however, when requested by the police jury, budgetary comparisonsare prepared and presented to the police jury during a regular meeting. Thepolice jury reviews these comparisons and proposed amendments, makes changes asit deems necessary, and formally adopts the amendments. The adoption of theamendments is included in the police jury minutes published in the officialjournal. Budget amounts included in the accompanying financial statementsinclude the original and final amended budget amounts.

F. ENCUMBRANCES

Encumbrance accounting, under which purchase orders are recorded in order toreserve that portion of the applicable appropriation, is not employed. However,outstanding purchase orders are taken into consideration before expenditures areincurred in order to assure that applicable appropriations are not exceeded.

G. CASH AND CASH EQUIVALENTS

Cash includes amounts in demand deposit, interest bearing demand deposits, andmoney market accounts. Cash equivalents include amounts in time deposits andthose income-producing items with original maturities of usually 90 days or less.Under state law, the police jury may deposit funds in demand deposits, interestbearing demand deposits, money market accounts, or time deposits with state banksorganized under Louisiana law and national banks having their principal officesin Louisiana. Under state law, the police jury may invest in United Statesbonds, treasury notes, or certificates. These are classified as investments iftheir original maturities exceed 90 days; however, if the original maturities are90 days or less, they are classified as cash equivalents.

H. INVESTMENTS

In accordance with Louisiana Revised Statute (LSA-R.S.) 32:2955, the police jury,upon determination of the availability of funds in excess of immediate cashrequirements by its treasurer or chief financial officer and in the exercise ofprudent judgment, may invest in direct United States Treasury obligations; bonds,debentures, notes, or other evidence of indebtedness guaranteed by federalagencies or United States government instrumentalities, provided that suchobligations are backed by the full faith and credit of the United Statesgovernment; and savings accounts and certificates of deposit of state banksorganized under the laws of Louisiana or national banks having their principaloffices in the state of Louisiana. Additionally, the police jury may invest inmutual or trust fund institutions (limited to 25 per cent of the funds consideredavailable for investment under this section) provided that they are registeredwith the Securities and Exchange Commission under the Securities Act of 1933 andthe investment Act of 1940 and have underlying investments consisting solely ofsecurities of the United States government or its agencies. Investments arestated at fair value.

25



I. INTERFUND RECEIVABLES/PAYABLES

During the course of operations, numerous transactions occur between individualfunds for goods and services provided or rendered. These receivables andpayables are classified as interfund receivables and payables on the fundfinancial statements but are eliminated for reporting purposes on the government-wide financial statements.

J. CAPITAL ASSETS

Capital assets are capitalized at historical cost or estimated cost. Donatedassets are recorded as capital assets at their estimated fair market value at thedate of donation. The police jury capitalizes all assets with an estimateduseful 1 ife of more than one year. Capital assets are recorded in thegovernment-wide financial statements, but are not reported in the fund financialstatements. All capital assets, other than land and construction in progress,are depreciated using the straight-line method of depreciation. Interest costson debt used to finance the acquisition and/or construction of capital assets arenot capitalized. The following is a summary of the estimated useful life(s) ofthe various capital assets of the police jury:

Asset Type Useful Life (Years)

Buildings 25 - 80

Machinery and Equipment 10 - 20

Furniture and fixtures 5 - 1 0

K. COMPENSATED ABSENCES

Employees of the police jury earn 5 to 20 days of vacation leave and 12 days ofsick leave each year, depending on their length of service. Vacation leaveaccumulates wi thout 1imi tation and employees are pai d for thei r accumulatedvacation leave upon termination of employment. Sick leave may be accumulated toa maximum of 45 days; however, accumulated sick leave Is forfeited upontermination of employment.

The registrar of voters and the chief deputy of Sabine Parish are employees ofthe State of Louisiana, Department of Elections and Registration and are paid inpart by the Sabine Parish Police Jury. Employees accrue and accumulate annualand sick leave in accordance with state law and administrative regulations. Theleave is accumulated without limitation; however, upon separation of employment,classified personnel or their heirs are compensated for accumulated annual leavenot to exceed 300 hours.

26



Employees of the Eleventh Judicial District Criminal Court Fund earn 10 days ofvacation leave and 45 days of sick leave each year, depending on their length ofservice. Vacation and sick leave do not accumulate, and employees cannot be paidfor unused leave upon termination of employment.

For the portion of the salaries paid by the Sabine Parish Police Jury, the costof current leave privileges, computed in accordance with GASB CodificationSection C60, is recognized as a current-year expenditure in the governmentalfunds when leave is actually taken. Police jury employees and employees of theDepartment of Elections and Registration, paid in part by the police jury, haveaccumulated and vested $160,277 of employee leave benefits, which were computedin accordance with GASB Codification Section C60.

L. RESTRICTED NET ASSETS

For government-wide statement of net assets, net assets, if applicable, arereported as restricted when constraints placed on net asset use are either,externally imposed by creditors (such as debt covenants, construction contracts,etc.), grantors, contributors, or laws or regulations of other governments and/orimposed by law through constitutional provisions or enabling legislation.

M. FUND EQUITY

In the fund financial statements, governmental funds report reservations of fundbalance for amounts that are not available for appropriation or are legallyrestricted by outside parties for use for a specific purpose. Designations offund balance represent tentative management plans that are subject to change.

N. EXTRAORDINARY AND SPECIAL ITEMS

Extraordinary items are transactions or events that are both unusual in natureand infrequent in occurrence. Special items are transactions or events withinthe control of the police jury, which are either unusual in nature or infrequentin occurrence.

O. INTERFUND TRANSACTIONS

Quasi-external transactions are accounted for as revenues or expenditures.Transactions that constitute reimbursements to a fund for expenditures initiallymade from it that are properly applicable to another fund are recorded asexpenditures in the reimbursing fund and as reductions of expenditures in thefund that is reimbursed. All other interfund transactions, except quasi-externaltransactions and reimbursements, are reported as transfers. Nonrecurring ornonroutine permanent transfers of equity are reported as residual equitytransfers. All other interfund transfers are reported as operating transfers.

27



P. SALES TAXES

The Sabine Parish Police Jury levies a one per cent sales and use tax. The taxproposition provides that the tax be used to establish, construct, acquire,improve, and operate a solid waste collection and disposal system for the parish,with the balance of the funds used to establish, maintain, and improve roads andbridges. The tax went into effect on August 1, 1984, was renewed during 2003,and will expire on July 31, 2014. Delinquencies and July taxes would be remittedto the jury after July 31, 2014.

Q. ESTIMATES

The preparation of financial statements in conformity with accounting principlesgenerally accepted in the United States of America require management to makeestimates and assumptions that affect the reported amounts of assets andliabilities and disclosure of contingent assets and liabilities at the date ofthe financial statements and the reported amounts of revenues, expenditures, andexpenses during the reporting period. Actual results could differ from thoseestimates.

2 . CASH AND CASH EQUIVALENTS

At December 31, 2007, the police jury has cash and cash equivalents (book balance) asfol lows:

Petty cash $100

Interest-bearing demand deposits 5,371,792

Total Cash and Cash Equivalents $5,371,892

The collected bank balances (cash and cash equivalents), at December 31, 2007, aresecured as fol lows:

Category Bank Book

Description 1 2 3 Balance Balance

Demand deposits $200.000 NONE $5,427,119 $5,627,119 $5,371,792

Category 1 includes cash and cash equivalents that are insured or registered or forwhich the securities are held by the police jury or its agent in the police jury's name.Category 2 includes uninsured and unregistered cash and cash equivalents for whichsecurities are held by the bank's trust department, broker-dealers, or agent in thepolice jury's name. Category 3 includes uninsured and unregistered cash and cashequivalents for which the securities are held by the bank's trust department, broker-dealer, or by its agent but not in the police jury's name.

28



Under state law, these deposits (or the resulting bank balances) must be secured byfederal deposit insurance or the pledge of securities owned by the fiscal agent bank.The market value of the pledged securities plus the federal deposit insurance must atall times equal the amount on deposit with the fiscal agent. Even though the pledgedsecurities are considered uncoilaterized (Category 3) under the provisions of GASBStatement 3, Louisiana Revised Statute 39:1229 imposes a statutory requirement on thecustodial bank to advertise and sell the pledged securities within 10 days of beingnotified by the police jury that the fiscal agent has failed to pay deposited funds upondemand.

3. RECEIVABLES

The receivables at December 31, 2007, are as follows:

Class of Receivable

Taxes - ad valoremIntergovernmental revenuesOther

MajorFunds

$689,536374,77531,930

NonMajorFunds

$541,55872,0971,235

Total

$1,231,093446,87233,165

Total $1,096,241 $614,889 $1,711,131

4. CAPITAL ASSETS

Governmental capital assets and depreciation activity as of and for the year endedDecember 31, 2007, is as fol lows:

LandBuildingsMachinery and EquipmentFurniture and Fixtures

SubtotalInfrastructure:

RoadsRight-of-WayBridges

Subtotal

Total Capital Assets

BeginningBalance

$542,0792,385,9134,276,723

97,583

7,302,298

58,966,375977,102

4,525,284

64,468,761

71,771,060

Additions

$3,0995,255

161,145667

170,166

226,093

226,093

396,259

Deletions

(208,524)(9,138)

(217,662)

NONE

(217,662)

EndingBalance

$545,1782,391,1684,229,345

89,112

7,254,803

59,192,468977,102

4,525,284

64,694,854

71,949,657

29



BeginningBalance

($812,861)(1,789,808)

(79,459)

Additions

($33,557)(274,471)

(5,064)

Deletions

$178,1759,138

EndingBalance

($846,418)(1,886,104)

(75,386)

(2,682,129) (313,092) 187,313 (2,807,908)

Less - Accumulated Depreciation:BuildingsMachinery and EquipmentFurniture and Fixtures

SubtotalInfrastructure:

RoadsBridges

Subtotal

Net Capital Assets

Current year depreciation, charged to the public works function (Statement B) was $1,629,301for the year ended December 31, 2007.

(49,251,492)(1,416,912)

(50,668,404)

$18,420,526

(1,232,241)(83,968)

(1,316,209)

(1,233,042)

NONE

($30,349)

(50,483,733)(1,500,880)

(51,984,613)

$17,157,136

5. PENSION PLAN

Substantially all employees of the police jury, are members of the Parochial EmployeesRetirement System of Louisiana ("system"), a multiple-employer, public employeeretirement system (PERS), controlled and administered by a separate board of trustees.The system is composed of two distinct plans, Plan A and Plan B, with separate assetsand benefit provisions. Employees of the police jury are members of Plan A.

All permanent employees working at least 28 hours per week who are paid wholly or inpart from funds and all elected parish officials, enrolled as of January 1, 1997, areeligible to participate in the system. Under Plan A, employees who were hired priorto January 1, 2007, may retire at or after age 65 with at least 7 years of creditedservice, at age 60 with at least 10 years of credited service, at or after age 55 with25 years of credited service, or at any age with at least 30 years of credited serviceand employees who were hired after January 1, 2007, may retire at age 67 with at least7 years of credited service, at age 62 with at least 10 years of credited service, orat age 50 with at least 30 years of credited service, are entitled to a retirementbenefit, payable monthly for life, equal to 3 per cent of their final compensationmultiplied by the employee's years of credited service. However, for those employeeswho were members of the supplemental plan only prior to January 1, 1980, the benefitis equal to 1 per cent of final compensation, plus $24 for each year of supplementalplan only service earned prior to January 1, 1980. Final compensation is the employee'smonthly earnings during the 36 consecutive or joined months that produce the highestaverage. Employees who terminate with at least the amount of credited service statedpreviously and who do not withdraw their employee contributions, may retire at the agesspecified previously and receive the benefit accrued to their date of termination. Thesystem also provides death and disability benefits. Benefits are established by statestatute.

30



The System issues an annual publicly available financial report that includes financialstatements and required supplementary information for the System. That report may beobtained by writing to the Parochial Employees' Retirement System, Post office Box14619, Baton Rouge, LA 70898-4619, or by calling (504) 928-1361.

Under Plan A, members are required by state statute to contribute 9.50 percent of theirannual covered salary and the employer is required to contribute at an actuariallydetermined rate. The current rate is 13.25 percent of annual covered payroll.Contributions to the System include one-fourth of one percent (except Orleans and EastBaton Rouge Parishes) of the taxes shown to be collectible by the tax rolls of theparish. These tax dollars are divided between Plan A and Plan B based proportionatelyon the salaries of the active members of each plan. The contribution requirements ofplan members and the employers are established and may be amended by state statute.As provided by Louisiana Revised Statute 11:103, the employer contributions aredetermined by actuarial valuation and are subject to change each year based on theresults of the valuation of the prior fiscal year. The employer contributions to theSystem under Plan A for the years ending December 31, 2007, 2006, and 2005, were$155,510, $141,390, and $145,304, respectively, equal to the required contributions foreach year.

6. LONG-TERM LIABILITIES

The police jury records items under capital leases as an asset and an obligation in theaccompanying financial statements. The lease obligations, consisting of equipment,i.e., vehicles, tractors, motor graders, et cetera, are paid from the ParishTransportation Fund and the Road District Maintenance Funds.

The following is a schedule of changes in long-term liabilities for the year endedDecember 31, 2007:

Compensated CapitalAbsences Leases Total

Beginning Balance $169,519 $202,744 $372,263Additions 51,389 63,849 115,238Deductions (60,630) (121,507) (182,137)

Ending Balance $160,277 145,087 $305,364

Current $60,630 $109,593 $170,223Long-term 99,647 35,494 135,141

Total $160,277 $145,087 $305,364

31



The following is a schedule of future minimum lease payments under the capital leasesand the present value of the net minimum lease payments:

Year Ended December 31,

2008 $116,604

2009 20,729

2010 17,099

Total minimum lease payments 154,432

Less - amount representing interest (9,345)

Present value of net minimum lease payments $145,087

7. CRIMINAL COURT FUND

Louisiana Revised Statute 15:571.11 requires that one-half of any balance remaining inthe criminal court fund at year end be transferred to the parish General Fund. Thefollowing details the amount due for the year ended December 31, 2007:

Balance due, December 31, 2006 $26,821

Amount due for 2007 38,549

Remitted during 2007 (26,821)

Balance due, December 31, 2007 $38,549

32



8. INTERFUND RECEIVABLES/PAYABLES

Interfund receivables/payables at December 31, 2007 are as follows:

Interfund

Receivable Payable

General Fund $41,928

Special Revenue Funds:

Criminal Court Fund $38,549

Road District No. 20 2,906

LCDBG Fund 473

Totals $41,928 $41,928

9. RISK MANAGEMENT

The police jury is exposed to various risks of loss related to torts; theft of, damageto, and destruction of assets; errors and omissions; injuries to employees; and naturaldisasters.

The police jury carries commercial insurance for all the aforementioned risks of lossand settled claims resulting from these risks have not exceeded commercial insurancecoverage in any of the past three fiscal years.

10. LITIGATION

At December 31, 2007, the police jury is involved in several lawsuits. In the opinionof the police jury's legal counsel, none of the lawsuits will result in loss to thepolice jury in excess of the police jury 's insurance.

11. LANDFILL

On April 29, 1994, the Sabine Parish Police Jury (the Parish) entered into a Contractof Landfill Management (Contract) with TransAmerican Waste Industries, Inc.,(Contractor) which transfers operation and maintenance of the Sabine Parish Landfillfrom the Parish to the Contractor. The Contract frees the Parish from any and allfuture environmental liabilities and/or responsibility associated with ownership,operation of, and management of the Sabine Parish Landfill.

33



Since the financial obligation related to closure and postclosure care of the landfillhas been legally transferred to the Contractor and it has been determined that theContractor is financially capable of meeting the financial obligations imposed by theclosure and postclosure care responsibilities, the Parish is not required to, and hasnot, recognized any closure and postclosure costs relating to the operation of theSabine Parish Landfill.

34

REQUIRED SUPPLEMENTAL INFORMATION

PART II

SABINE PARISH POLICE JURYMany, LouisianaGOVERNMENTAL FUND - GENERAL FUND

Budgetary Comparison ScheduleFor the Year Ended December 31, 2007

Schedule 1

BUDGETARY FUND BALANCES - BEGINNING

Resources (inflows)

Taxes, licenses, and permitsIntergovernmental grantsFines, fees, forfeitures, and permitsUse of money and propertyOperating transfers in

Amounts availablefor appropriations

Charges to appropriations (outflows)

Current:General government:

LegislativeJudicialElectionsFinance and administrationOther

Public safetyHealth and welfareCulture and recreationEconomic development and assistance

Total charges to appropriations

BUDGETARY FUND BALANCES - ENDING

ORIGINAL

$1,887,090

419,303821,110

50036,7501,000

3,165,753

195,627349,68971,995180,441538,159194,67710,380

16,125

1,557,093

$1,608,660

FINAL

$2,368,152

341,9541,147,320

71,22269,0821,000

3,998,730

195,627349,68971,995180,441579,260391,65210,380

19,240

1,798,284

$2,200,446

ACTUAL(BUDGETARYBASIS)

$2,368,152

342,3201,297,437

84,15974,76738,549

4,205,384

185,722291,38224,641170,487402,699362,10310,080

17,774

1,464,887

$2,740,496

VARIANCEWITH FINAL

BUDGETPOSITIVE(NEGATIVE)

NONE

366150,11712,9375,68537,549

206,653

9,90558,30747,3549,954

176,56129,549

300

1,466

333,397

$540,050

See independent auditor's report.

36

SABINE PARISH POLICE JURYMany, LouisianaGOVERNMENTAL FUND - TRANSPORTATION FUND


Schedule 2


Resources (inflows)

Intergovernmental grantsUse of money and propertyOperating transfers in



Current:Public worksOperating transfers out



ORIGINAL

$163,467

302,4353,600

1,560,000

2,029,502

1,962,69466,808

2,029,502

NONE

FINAL

$324,019

399,2238,000

1,560,000

2,291,242

1,951,837133,616

2,085,453

$205,789


$324,019

417,09111,871

1,560,000

2,312,981

1,822,523129,294

1,951,817

$361,164

VARIANCEWITH FINAL


NONE

17,8683,871

21,739

129,3144,322

133,636

$155,375


37

Schedule 3

SABINE PARISH POLICE JURYMany, LouisianaGOVERNMENTAL FUND - SALES TAX FUND



Resources (inflows)

Taxes, licenses, and permitsUse of money and property



Current:General government - finance and

administrationPublic worksOther financing uses


ORIGINAL

$559,225

84,000717,375

1,938,000

FINAL

$873,136


$873,136

2,924,225 3,387,977 3,536,826

81,000818,977

1,938,000

55,844782,440

1,938,000

2,739,375 2,837,977 2,776,284

VARIANCEWITH FINAL


NONE

2,300,000 2,425,000 2,548,574 123,57465,000 89,841 115,116 25,275

148,850

25,15636,537

61,693

BUDGETARY FUND BALANCES - ENDING $184,850 $550,000 $760,542 $210,543


38

Schedule 4

SABINE PARISH POLICE JURYMany, LouisianaGOVERNMENTAL FUND - ROAD DISTRICT NO. 17 FUND



Resources (inflows)

Taxes, licenses, and permitsIntergovernmental grantsUse of money and propertyOther financing sources



Current:General government - public works

Debt service:PrincipalInterest


ORIGINAL

$219,366

260,66019,1573,00065,150

567,333

FINAL

$296,269

260,87319,3008,59876,300

661,340


$296,269

261,16322,8385,44275,579

661,292

VARIANCEWITH FINAL


NONE

2903,538(3,156)(721)

(49)

310,706

18,6932,629

428,968

18,6932,629

387,369

18,6932,630

332,028 450,290 408,691

41,599

(1)

41,599

BUDGETARY FUND BALANCES - ENDING $235,305 $211,050 $252,600 $41,550


39

SABINE PARISH POLICE JURYMany, LouisianaGOVERNMENTAL FUND - HEALTH UNIT FUND


Schedule 5


Resources (inflows)

Taxes, licenses, and permitsIntergovernmental grantsUse of money and property



Current:General government - health and welfare



ORIGINAL

$1,578,095

162,77814,38442,000

1,797,257

174,104

174,104

$1,623,153

FINAL

$1,607,261

160,96814,43043,764

1,826,423

174,429

174,429

$1,651,994


$1,607,261

161,14014,98152,501

1,835,882

145,902

145,902

$1,689,980

VARIANCEWITH FINAL


NONE

172551

8,737

9,460

28,527

28,527

$37,987


40

SABINE PARISH POLICE JURYMANY, LOUISIANA

SUPPLEMENTAL INFORMATION SCHEDULESAS OF AND FOR THE YEAR ENDED DECEMBER 31, 2007

NONMAJOR GOVERNMENTAL FUNDS

ROAD DISTRICT FUNDS -- are separate taxing districts which levy ad valorem propertytaxes at varying millages. The revenues collected by the individual road districts canonly be expended within that district.

JUROR AND WITNESS FEE FUND -- pays fees for law enforcement officers who appearin court while off duty and individuals serving the parish's judicial system. Financingis provided through court costs designated for that purpose.

41

SABINE PARISH POLICE JURY, PRIMARY GOVERNMENTMANY, LOUISIANA

SUPPLEMENTAL INFORMATION SCHEDULES

NONMAJOR GOVERNMENTAL FUNDS

COMBINING SCHEDULESAS OF AND FOR THE YEAR ENDED DECEMBER 31, 2007

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SUPPLEMENTAL INFORMATION SCHEDULES

For the Year Ended December 31, 2007

COMPENSATION PAID POLICE JURORS

The schedule of compensation paid to police jurors Is presented in compliance with HouseConcurrent Resolution No. 54 of the 1979 Session of the Louisiana Legislature.Compensation of the police jurors is included in the legislative expenditures of theGeneral Fund. In accordance with Louisiana Revised Statute 33:1233, the police juryhas elected the monthly payment method of compensation. Under this method, thepresident receives $900 per month, while the other jurors receive $800 per month.


SUPPLEMENTAL INFORMATION SCHEDULE

For the Year Ended December 31, 2007

Schedule 10

COMPENSATION PAID POLICE JURORS

Craig, Gene

Ellzey, Patrick L.

Ezernack, Albert J., Jr.

Funderburk, Kenneth

Hopkins, Rodney

McDonald, Jerry

McNeely, Clyde

Procell, Gerald

Ruffin, William E.

Slay, J. Michael

Total

9,600

8,000

9,600

9,600

9,600

9,600

1,239

9,600

10,800

9,600

$87,239

50

OTHER REPORTS REQUIRED BY

GOVERNMENT AUDITING STANDARDS

The following pages contain reports on internal control over financial reporting andcompliance and other matters required by Government Auditing Standards, issued by theComptroller General of the United States.

Ul55 Terra Avenue

Alexandria, LA 71303318/442-7568

Fax: 318/442-9495

REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCEAND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED

IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS


I have audited the financial statements of Sabine Parish Police Jury, primarygovernment, as of and for the year ended December 31, 2007, and have issued my reportthereon dated May 31, 2008. I conducted my audit in accordance with auditing standardsgenerally accepted in the United States of America and the standards applicable tofinancial audits contained in Government Auditing Standards, issued by the ComptrollerGeneral of the United States.

Internal Control Over Financial Reporting

In planning and performing my audit, I considered the Sabine Parish Police Jury'sinternal control over financial report!ng as a basis for designing my auditingprocedures for the purpose of expressing my opinion on the financial statements, butnot for the purpose of expressing an opinion on the effectiveness of the Entity'sinternal control over financial reporting. Accordingly, I do not express an opinion onthe effectiveness of the Entity's internal control over financial reporting.

A control deficiency exists when the design or operation of a control does not allowmanagement or employees, in the normal course of performing their assigned functions,to prevent or detect misstatements on a timely basis. A significant deficiency is acontrol deficiency, or combination of control deficiencies, that adversely affects theentity's ability to initiate, authorize, record, process, or report financial datareliably in accordance with generally accepted accounting principles such that therei s more than a remote 1i keli hood that a mi sstatement of the enti ty's fi nanci alstatements that is more than inconsequential will not be prevented or detected by theentity's internal control.

A material weakness is a significant deficiency, or combination of significantdeficiencies, that results in more than a remote likelihood that a material misstatementof the financial statements will not be prevented or detected by the entity's internalcontrol.

My consideration of internal control over financial reporting was for the limitedpurpose described in the first paragraph of this section and would not necessarilyidentify all deficiencies in internal control that might be significant deficienciesor material weaknesses. I did not identify any deficiencies in internal control overfinancial reporting that I consider to be material weaknesses, as defined above.

52

SABINE PARISH POLICE JURYMany, LouisianaGAO Compliance Report(Continued)

Compliance and Other Matters

As part of obtaining reasonable assurance about whether the Sabine Parish Police Jury'sfinancial statements are free of material misstatement, I performed tests of itscompliance with certain provisions of 1aws, regulations, contracts, and grantagreements, noncompliance with which could have a direct and material effect on thedetermination of financial statement amounts. However, providing an opinion oncompliance with those provisions was not an objective of my audit, and accordingly, Ido not express such an opinion. The results of my tests disclosed no instances ofnoncompliance or other matters that are required to be reported under GovernmentAuditing Standards.

Prior Audit Findings

The audit for the year ended December 31, 2006, disclosed no instances of noncompliancethat were required to be reported under Government Auditing Standards or mattersinvolving the internal control over financial reporting and its operation that wereconsidered to be material weaknesses.

General

Under Louisiana Revised Statute (LSA-R.S.) 24:513, this report is distributed by theLouisiana Legislative Auditor as a public document.

Merble W. Way

Herbie W. WayAlexandria, LouisianaMay 31, 2008

53

Documents

Sabine Parish Police Jury - app1.lla.state.la.usapp1.lla.state.la.us/PublicReports.nsf/9D0028EA8A...70^/uc»i0i n juiv p Ji i It A AnM iU ir,. i i =* SABINE PARISH POLICE JURY Many,