s3-eu-west-1.amazonaws.coms3-eu-west-1.amazonaws.com/.../24548/...ordinator.docx · Web viewAPPLICATION PACK. Projects Development Co-ordinator. This pack contains: Welcome from

APPLICATION PACKProjects Development Co-ordinator

This pack contains:

Welcome from the Director Guide to University of West London Students’ Union Job Description & Person Specification Application Form Equal Opportunities Monitoring Form Application Process

WELCOME FROM THE DIRECTOR

Dear applicant,

Thank you for your interest in our Projects development co-ordinator. The University of West London Students’ Union supports around 14,000 students studying across 8 schools. As our name suggests, the University is primarily based in West London with our main campus in Ealing and a large teaching & living site in Brentford – we also have a campus in Reading.

The University is known widely for serving the people and businesses throughout West London and for pioneering partnerships with local government, Regional Development Agencies, and regeneration bodies. This is an incredibly exciting time to join us at West London because both the University and the Students’ Union are on a journey of change. The University will shortly be publishing a new strategy that will aim to build its reputation as a first choice institution for career focused students looking to study in an environment that is inextricably linked with industry. In the Students’ Union we will be building our reputation for directly enhancing students’ education, their job prospects, and their experience whilst they are here. We are looking for an adventurous, creative and results focused individual to join our team.

The project development co-ordinator is a key role within the community and belonging team, responsible for the coordination, delivery and development the team’s key projects, Stay active and ‘Make it a things’ (MIAT) and health and wellbeing classes. These projects are designed to increase levels of participation and engagement, part of the role is to identify ways to maximize this potential.

We are looking for a highly organised individual, who has excellent communication skills and attention to detail. You will have experience of delivering projects from concept though to delivery, budgeting, creating plans and have a proven track record of working on multiply projects. The Project development co-ordinator will be someone who has a passion for improving the lives of West London students and who will relishes the challenge helping us to become the leading modern students union in the country.

We are looking for someone who understands and appreciates the values and behaviors that guide the Union. You will have a strong commitment to equality and diversity, deliver well on your core activity, understand the importance of positive working relationships, display high levels of self-awareness and empathy and understand without a doubt that the union exists for its members. Working in a vibrant, student focused, and motivated organisation like the Students’ Union is a truly rewarding experience.

We view our staff as our most valuable resource and as such are able to provide team members with some flexibility around working arrangements and a commitment to personal development.

I hope you find this information pack useful. If you need any additional information in preparing your application or if you would like to speak to someone about the role please contact [email protected]

The deadline for applications is 5pm on Tuesday 17 May 2016. Please note that interviews of this post will take place on between May 25 and May 27, 2016

uwlsu.com | facebook.com/uwlstudentsunion | @uwl_su | 0208 231 2276

We look forward to receiving your application.

Kat Stark

Chief Executive

uwlsu.com | facebook.com/uwlstudentsunion | @uwl_su | 0208 231 2276

GUIDE TO UNIVERSITY OF WEST LONDON STUDENTS’ UNION

University of West London Students’ Union (UWLSU) provides support, activities and representation for over 14,000 students studying at University of West London. The University provides a mixture of higher and further education across 8 schools in London and Reading. The 8 specialist schools that make up the University are: Ealing Law School, Ealing School of Art, Design and Media, London College of Music, College of Nursing, Midwifery and Healthcare, London School of Hospitality and Tourism, School of Computing and Technology, School of Psychology, Social Work and Human Sciences, and the International Business School. The University aims to give students an educational experience that prepares them fully for industry and work upon graduating.

How is UWLSU run?

UWLSU is a charity run by a group of student leaders who have been democratically elected by the student body. On a day to day basis we are run by 3 full time student officers; President, VP Education, and VP Recreation. All student officers and student volunteers are supported by a dedicated and professional staff team. The highest decision making body within UWLSU is the Trustee Board who meet throughout the year to oversee our strategic progress and organisational health. UWLSU also enables students to influence our day to day decisions through a variety of democratic functions including through elections and policy making.

UWLSU Mission and vision

Our mission is to play our role in creating and enriching an inclusive university experience by providing a diverse range of opportunities for extra-curricular activity and representation.

Our vision is to become the leading students’ union in a modern university.

What does UWLSU do?

We exist to improve the student experience and we do that through a combination of representation and services:

Advice Service

UWLSU has an advice service that is independent and free to West London students. Professional staff provide students with advice, information and advocacy on a range of issues with a focus on academic issues. The most common issues we deal with include situations where a student wishes to appeal grades or a university decision, and situations where students have been accused of some sort of misconduct by the university.

Representation & Campaigns

One of UWLSU core aims is to help students affect change within their university. Alongside our democracy, we also support students and student officers to run campaigns for change. To enable students to influence long term developments within the university we also support a course representative scheme. This scheme involves supporting at least one student representative per year group per course to represent their classmates on a wide range of issues related to their education.

UWLSU | Application Pack 4

UWLSU is also a member of the National Union of Students (NUS) and engage in representing West London students at a national level on a wide range of national and international matters.

Student Activities

We support students to run and participate in a range of extra-curricular activities. Students form groups around any number of themes – we have religious groups, activity societies, political and charity groups, and groups bringing students from countries around the world together. Most of our activities are run by students for students and UWLSU provide the students with the skills, knowledge and administrative support they need to succeed. Participating in student activities offers students the chance to socialise, build networks, and develop new skills.

Membership events

We run a range of events that help students to network, socialise and get involved in the Union such as Fresher's fair, refreshers, training session and workshops

Employment opportunities

Times are tough for many students and lots choose or have to work whilst studying. We believe that students are best placed to be the face of UWLSU and as such we provide a range of part-time employment opportunities in administration, media, events and activities to West London students.

Commercial Services

Our bar, coffee shop and gym are all based at our main building on the Ealing campus. Freddie’s Bar acts as a regular bar on most night and also hosts special events at key times of the year including Freshers, Re-Freshers and key holidays. The Coffee Shop serves a variety of hot and cold food as well as excellent coffee and is open throughout the day during term time. Our gym has a regular following and is always in use.

UWLSU and change

Like many students’ unions in London, UWLSU needs to respond to the changing nature of students and education by reflecting on what we’re doing and finding out how we can better serve our members in the future. Over the coming months we will be developing a new and bold strategy that will aim to re-think what the students’ union is and does. To enable us to deliver our strategy we will need to change and adapt in all areas over the coming years.

UWLSU is not the only students’ union re-thinking the traditional students’ union model. Many other unions, particularly in London, are doing the same. There is huge potential for collaborative thinking and working which makes UWLSU an even more exciting and rewarding place to work.


JOB DESCRIPTION

Project Development Coordinator

ACCOUNTABLE TO: Sports and Events Manager

SALARY: TBC

CONTRACT: 35 hours per week for 12 months (this may include some evening and weekend work)

LOCATION: Ealing campus and Brentford campus (staff may be asked to travel to all UWL sites)

JOB PURPOSE

1. To coordinate the delivery and development of new and current projects within student activities

2. Play and active role in the Community and belonging team

3. Participate in key union activities

KEY RESPONSIBILITIES

1: To coordinate the delivery and development of new and current projects within students activities

Co-ordinate the delivery of our student enterprise project, ‘Make it a Thing’ (MIAT) Develop and expand the MIAT project to engage with more students Coordinate the delivery of our casual sports programme, ‘Stay Active’ Develop and expand the ‘Stay Active’ programme to engage with a wider pool of students Co-ordinate the delivery and development of health and wellbeing classes Create budgets, project plans and operational plans Liaise with suppliers, venue managers, coaches/trainers and UWL staff Book equipment, venues, rooms, staff, student staff and vehicles Assist the Events Intern in the sale of Fresher’s fair and marketing opportunities Work in collaboration with UWLSU Commercial Team and Communications Team to ensure

activities are fully supported online and offline Maintain student attendance records Maintain and update the Union events calendar and the UWL intranet Keep records of purchase orders, invoices and event summaries Support in building a good reputation for the University of West London Students’ Union by

being friendly, helpful and relevant. Any other administration as required by the Community and Belonging Team Record student participation in related activities

2. Play and active role in the Community and Belonging team

To provide friend efficient customer service and create a warm and welcoming service to students.

Participate in community and belonging team meetings Provide information relating to community and belonging services as required by the Sport and

events Manager To participate in team planning discussions by putting forward ideas for improvements for

community and belonging services


3. Participate in key union activities

- Support and participate in key UWLSU major events and activities- Carry out other tasks as instructed by your manager

PERSON SPECIFICATION

CRITERIA Requirement

KNOWLEDGE

Understanding of how students’ unions works Desirable

Strong understanding of confidentiality Essential

EXPERIENCE

Good practical customer service experience Desirable

Previous experience working in a democratically led organization Desirable

Experience coming up with ideas and creating change Essential

Experience working effectively on own initiative Essential

Experience handling cash and transactions Desirable

A general understanding of non-competitive sport Essential

Experience of event planning Essential

Experience building relationships with people Essential

Experience in managing projects from concept through to delivery Essential

Experience of working with volunteers and/or part-time staff Desirable

Experience in creating and maintaining budgets Essential

BEHAVIOURS

Friendly and approachable Essential

Self-motivated Essential

Reliable, hardworking and honest Essential

ATTRIBUTES/SKILLS

Strong IT literacy especially in Outlook, Microsoft word, excel and the ability to quickly learn new software

Essential

Strong attention to detail Essential

Ability to work as part of a team Essential

Ability to prioritize workload and meet deadlines Essential


Good communication skills, both oral and written – particularly ability to communicate with people at various levels

Essential

Strong problem solving skills Essential

Excellent Phone manner Essential

Strong time management skills Essential

Ability to demonstrate strong work ethic Essential

VALUES AND ETHICS

Desire to work within a democratic student led environment Essential

Committed, positive, outgoing and approachable with a ‘can do’ attitude Essential

Commitment to improving the lives of Students at UWL Essential

A willingness to occasionally work beyond traditional office hours Essential

Understanding and commitment to equality and diversity Essential

Desire to work within organisation servicing a culturally diverse membership

Essential

Demonstrably high standards of personal integrity Essential

APPLICATION FORM

Type or write clearly using black ink. Return the form by email to [email protected]

The closing date is 5pm Tuesday 17 May 2016


(Where a cross is required in a box please highlight the box and type an X.)

Application for the post of:

Where did you hear about the job:

Closing date:

A. Personal DetailsFamily name:

Forenames:

Name you wish to be ‘known as’ if not your forenameor if you prefer a shortened version of your name:

National Insurance Number:

If you are currently in employment:May we contact you at work? YES NO

Work Tel No: Ext.

E-mail address:

Title: Mr Mrs Ms Miss Dr Prof. Other (please specify)

Address:

Postcode: Email:

Tel No: Home:

Mobile:

Are you a UK/EEA national? YES NO If you are not a UK/EEA national do you have a visa to work in the UK? (e.g. a Tier 1 visa) YES NO Are you applying under the Tier 2 PBS? YES NO Whilst we welcome applications from all candidates there are a number of restrictions and we are unable to sponsor individuals. So if you do not hold a valid Tier 4 Visa or cannot satisfy the requirements to be able to work in the UK unfortunately we will be unable to consider you.

B. Employment

Name and Address of current or most recent employer:

Post held:

From: To:


Salary/Grade:

Please state notice period and/or earliest start date:

Tel No: Reason for wishing to leave or for leaving:

E-mail address:

Please summarise the main duties and responsibilities in your current or most recent job:

Previous Employment(Please give details of previous posts held and include any relevant voluntary or unpaid work. Continue on a separate sheet if required)

Past Employer(s) most recent first

Post held and main role(s) DatesFrom To

Reason for Leaving


Additional Information in support of your Application This part of the application form will be used for shortlisting. Please give details of your relevant

qualifications, experience, knowledge and skills demonstrating how you meet each of the criteria on the person specification. Give detailed answers and examples where appropriate. Continue on a separate sheet if required.



Education and Training(If you have attended a place of further or higher education, information concerning schools and school examinations may be omitted). You will be required to produce original certificates/qualifications.

a) Secondary education OR Further and/or Higher education, giving most recent qualification firstSchool/College/University/Other

Qualification and subjects(s) Level

Grade Year obtained


b) Qualification(s) currently being undertakenInstitution/Provider

Qualification/level

Subject(s)

Exam/finish date

c) Relevant Training and Non-Qualification Courses Attended

d) Membership of Professional Body(ies)/Professional Qualification(s) (If more than one, please list all)Name of Professional Body(ies)

Qualification(s)

Membership level

Registration No.

Date obtained

F. Disclosure of a Criminal Record/Rehabilitation of Offenders Act 1974 (to be completed by all applicants)

If the post you have applied for is exempt from the Rehabilitation of Offenders Act 1974 and requires a Standard or Enhanced Disclosure (as indicated on the job description), you must disclose all convictions (whether spent or unspent), cautions, reprimands and final warnings on your criminal record. (Please read the guidelines carefully)

If the post is subject to either a Standard or Enhanced Disclosure, you must answer the following question:

Have you ever been convicted by the courts or cautioned, reprimanded or given a final warning by the police? YES NO

If the post is subject to Enhanced Disclosure, you must also answer the following question:

Are you aware of any police enquiries undertaken following allegations made against you or do you have any pending prosecutions, which may have a bearing on your suitability for this post? YES NO

For all other posts: Do you have any unspent criminal convictions? YES NO (If you answer yes to any of the above questions, please give details of offences, penalties and dates

on a separate sheet (which should be signed and dated), enclose in a sealed envelope marked ‘Private

& Confidential’ and attach to the form. Write your name, the post reference number and job title on

the envelope.)

Have you worked for University of West London Students’ Union before? YES NO If yes, please state dates employed and job title:


Please indicate if you are applying for this post on a part-time/job share basis YES NO

If yes, please state (a) number of hours you wish to work per week (b) do you have a job share partner Yes No

G. Disability (To be completed by all applicants)

The Equality Act 2010 defines a disabled person as anyone who has or has had a physical or mental impairment which has a substantial and long-term effect on their ability to carry out normal day-to-day activities. Taking this definition into consideration, do you consider you have a disability? : YES

NO

If you have a disability and have demonstrated in your application that you meet the minimum (essential) criteria for the vacancy you can request a guaranteed interview. Do you wish to claim an interview under the 2 tick’s scheme?

YES NO

Please describe any special requirements/reasonable adjustments which will help you participate in an interview or to carry out this post if appointed:

H. References

Please give names and addresses of TWO referees, not related to you, who are willing and able to provide up-to-date information on your qualifications, experience and skills. One of these must be your line manager from your current or most recent employment or if you have not been employed, a referee related to relevant voluntary or community work or, if appropriate, your head teacher or lecturer/tutor from your last school or college or university.We reserve the right to contact your present/last employer if an offer is made and accepted. References may be taken up prior to interview, unless you have specifically requested


otherwise in the section below.

Name 1. 2. 3.

Position

Working relationship(if any)

Address

Post Code: Tel No: Fax No: E-mail address: May we contact

prior to interview?YES NO YES NO YES NO

I. Declaration I understand the Students’ Union reserves the right to withdraw an offer of appointment or to

terminate my employment with or without notice or payment in lieu in cases where: (a) it is discovered I do not have the claimed qualification or experience (b) I do not obtain, for whatever reasons, any appropriate examination or license; (c) I become disbarred from the appropriate Regulatory Body or Authority.

I understand that an offer of appointment will be subject to references satisfactory to the Students’ Union.

I understand that, if the post is subject to Standard or Enhanced Disclosure, I must disclose details of any criminal record, including convictions, cautions, reprimands and final warnings and (for Enhanced Disclosure) any other information that may have a bearing on my suitability for the post.

I understand that providing false or misleading information will disqualify me from appointment or if appointed will render me liable to dismissal without notice.

I declare that the information I have given is, to the best of my knowledge, true and complete. I agree that the information given may be used for registered purposes under the Data Protection

Act 1998.Has anyone else completed this form on your behalf YES NO

Signed (please insert electronic signature or leave blank):Date:

APPLICATION PROCESS

Key Dates

Applications will be received until 5pm Tuesday 17 May 2016

Successful applicants will be invited to interview by 5pm on Friday 20 May 2016

Interviews will be held on May 25 and May 27, 2016


Applications returned to

Applications can be submitted electronically to: [email protected]

The interview day

Our interviews are designed to put candidates at ease and get the best out of them on the day. The interview will consist of the following elements:

A tour of the UWLSU building Introduction to UWLSU A face to face interview (around 45 minutes) A unseen task Opportunity to ask any questions you may have

Location

All candidates should come to the Students’ Union building on the Ealing Campus, St Mary’s Road, Ealing W5 5RF. We are within walking distance from three London Underground stations: Ealing Broadway, Ealing Common, and South Ealing. There is a regular bus service (number 65) that runs from immediately outside Ealing Broadway station to the St Mary’s Road site. A map can be found here.

Queries

If you have any questions please don’t hesitate to contact [email protected] to arrange a time to speak over the phone.

EQUAL OPPORTUNITIES MONITORING FORMWe are committed to equal opportunities in our recruitment process and in order to find out how well we are doing with this we need to collect monitoring data. This form is not sent to the recruiting panel and has no part in the shortlisting process.

How did you find out about this post?

Where did you see this job advertised?

Your ethnic origin Asian, Asian British, Asian English, Asian Scottish, or Asian Welsh

Asian / Asian British Bangladeshi Chinese Indian Pakistani Other Asian background (specify if you

wish):

White British English Gypsy or Irish Traveller Irish Scottish Welsh Other White background (specify if you

wish): Black, Black British, Black English, Black Scottish, or Black Welsh

African

Mixed White and Asian White and Black African


http://maps.google.co.uk/maps?hl=en&tab=wl

Caribbean Other Black background (specify if you

wish):

White and Black Caribbean White and Chinese Other mixed background (specify if you

wish): Other ethnic group

Arab Other ethnic group (specify if you wish):

Prefer not to say

Your gender

Male Female Prefer not to say

Have you ever identified as transgender?Yes No Prefer not to say

Your age 16 - 24 25 - 34 35 - 44 45 - 54 55 - 64 65+

Prefer not to say

Your sexual orientation

Bisexual

Gay man

Gay woman/lesbian

Heterosexual/straight

Other (specify if you wish):

Prefer not to say

Marriage and civil partnership

Single

Married/in a registered same-sex civil partnership

Separated, but still legally married/in a registered same-sex civil partnership

Divorced/formerly in a same-sex civil partnership which is now legally dissolved

Widowed/Surviving partner from a same-sex civil partnership

Prefer not to say

Your religion or belief No religion Buddhist Christian (including Church of England,

Catholic, Protestant and all other Christian denominations)

Hindu

Jewish Muslim Sikh Other (specify if you wish): Prefer not to say

Disability


The Equality Act 2010 defines a disabled person as anyone who has or has had a physical or mental impairment which has a substantial and long-term effect on their ability to carry out normal day-to-day activities. Taking this definition into consideration, do you consider you have a disability? : YES

NO

If you have a disability and have demonstrated in your application that you meet the minimum (essential) criteria for the vacancy you can request a guaranteed interview. Do you wish to claim an interview under the 2 tick’s scheme?

YES NO

Please describe any special requirements/reasonable adjustments which will help you participate in an interview or to carry out this post if appointed:


Documents

s3-eu-west-1.amazonaws.coms3-eu-west-1.amazonaws.com/.../24548/...ordinator.docx · Web viewAPPLICATION PACK. Projects Development Co-ordinator. This pack contains: Welcome from