Rules and Guidelines for Postgraduate by Courseworkips.ump.edu.my/images/COURSEWORK_2016.pdf · 5 Section A: Rules for Postgraduate by Coursework ACRONYM FOR COURSE CODE AND ACADEMIC

Rules and

Guidelines for

Postgraduate

by Coursework

Rules and

Guidelines for

Postgraduate

by Coursework

Section A

Rules for Postgraduate by Coursework

Contents

SECTION 1 : TERMS DEFINITION 3 SECTION 2 : ACADEMIC YEAR 5 SECTION 3 : ADMISSION REQUIREMENT 6 SECTION 4 : LANGUAGE AND PREREQUISITE COURSES 6 SECTION 5 : PROGRAM REGISTRATION 7 SECTION 6 : FEES 8 SECTION 7 : COURSE REGISTRATION 8 SECTION 8 : CREDIT SCHEME 10 SECTION 9 : GRADING SYSTEM AND GRADE POINTS 14 SECTION 10 : ASSESSMENT 16 SECTION 11 : ACADEMIC STATUS 17 SECTION 12 : CONFERMENT OF MASTERS DEGREE 18 SECTION 13 : POSTPONEMENT OF STUDY 18 SECTION 14 : REACTIVATION OF CANDIDATURE 19 SECTION 15 : CONVERSION OF STATUS 19 SECTION 16 : EXTENSION OF CANDIDATURE 19 SECTION 17: CONVERSION FROM MASTER TO PHD 19 SECTION 18 : CHANGE OF PROGRAM 19 SECTION 19 : CHANGING STUDY MODE 20 (COURSEWORK TO RESEARCH)

SECTION 20 : WITHDRAWAL FROM PROGRAM 20 SECTION 21 : TERMINATION OF STUDY 20 SECTION 22 : SMART CARD 21 SECTION 23 : DRESS CODE 21 SECTION 24 : GENERAL PROVISION 21

Section B

Guidelines for Postgraduate by Coursework

Contents

SECTION 1 : APPLICATION 23 SECTION 2 : PROGRAM REGISTRATION 23 SECTION 3 : ENGLISH REQUIREMENT 24 SECTION 4 : FEES 25 SECTION 5 : COURSE REGISTRATION 29 SECTION 6 : FINAL EXAMINATIONS 31 SECTION 7 : POSTPONEMENT OF STUDY 34 SECTION 8 : REACTIVATION OF CANDIDATURE 34 CONVERSION OF STATUS

SECTION 9 : CHANGING STUDY MODE 35 (COURSEWORK TO RESEARCH)

SECTION 10 : WITHDRAWAL FROM PROGRAM 36 SECTION 11 : EXTENSION OF CANDIDATURE 36 RE-REGISTRATION

SECTION 12 : RE-REGISTRATION 36 SECTION 13 : GRADUATION 36 SECTION 14 : SMART CARD 37 SECTION 15 : DRESS CODE 37 SECTION 16 : STANDARD FORM 38 APPENDICES 39 CONTACT AND ENQUIRIES 41 FORMS 42

1 From the Vice-Chancellor Established in 2002 as Malaysia's sixteenth

public university, UMP currently o ers

graduate studies by research at Master's and

Doctoral levels. Candidates for studies at the

doctoral level would be admitted into the

Doctor of Philosophy (PhD) programme.

These programmes are o ered through the

respective academic faculties and centres in

UMP. The general areas of specialisation are as follows: Chemical Engineering Bioprocess, Biotechnology, Industrial Chemistry, Mechanical Engineering, Automotive Engineering, Production Engineering, Electrical Engineering, Electronic Engineering, Instrumentation, Civil Engineering, Construction Engineering, Computer Science, Software Engineering, Technology Management, Industrial Safety and Health, Human Capital Resources, Project Management and Operations Management. Potential candidates are strongly encouraged to enquire with the respective faculties on the availability of supervisor to supervise research work in speci c sub-specialisation of the areas listed above. Tailoring our graduates with the needs of present job market, our curriculums

are designed to meet the standards set by Ministry of Education, the

Malaysian Quali cations Agency and the Engineering Accreditation Council.

The curriculums focus on enhancing the capabilitiesof our students to become

highly competent professionals and future global players. Operating from its campuses in Gambang and Pekan. UMP provides campus

-wide broadband coverage to facilitate students to utilise web-based e-

learning applications, library-on-server and others to the maximum, creating a

fun and enjoyable learning environment for our students. Our engineering and science laboratories are equipped with state-of-art facilities and

equipment resembling those available in the industries, enabling our students to

experience a conducive post-graduate and research environment. Welcome on board! Professor Dato' Dr. Daing Nasir Ibrahim Vice-Chancellor Universiti Malaysia Pahang

Section A

Rules for

Postgraduate

by Coursework

3 Section A: Rules for Postgraduate by Coursework SECTION 1 : TERMS DEFINITION In these rules and regulations, unless the context is otherwise requires:- “University” means Universiti Malaysia Pahang; “Senate” means the Senate of Universiti Malaysia Pahang; “Faculty” means any faculty, school, or study centre at the University; “Dean” means head of the Faculty appointed by the Vice Chancellor; “Faculty Council” means central body established at the Faculty that

shall be responsible to the Senate for the academic matters within the

jurisdiction of the Faculty, and may carry out any other duties as

delegated to the council by the statute, rules and regulations. “Program” means academic program according to the curriculum

approved by the Senate for the purpose of graduation; “Student” means a registered student, who is pursuing the study course,

teaching, training or research of any description, at the post-graduate or post-

doctoral as fulltime or part time, by or from the University, and includes long

distance learning, o -campus, exchange and non-graduating student; “Senior Student” means a student who has completed at least one

semester of study at the University; “Lecture” means all academic encounters between the lecturer and their

students as scheduled in the teaching plan; “Course” means a component of a curriculum of a program that has its

own unique code; “Assessment” means any form of performance measurement of the

student for the course taken; “GPA” Grade Point Average obtained in one semester; “CPA” means Cumulative Point Average obtained for all the semesters; “IPT” means Public or Private Higher Education Institution recognised by

the University;

Section A: Rules for Postgraduate by Coursework

4

“Conferment” means Senate endorsement to a student that has ful lled

the criteria for conferment; “Pre-requisite” means a course that has to be passed before taking the

next course; “Academic Member” means a full time academic sta member or

teaching sta on a permanent or contract position; “Compulsory Attendance” to be present at any of the courses that are

deemed compulsory; “Degree” means an award conferred by the University to a student who

has ful lled the requirements for a masters or doctoral program of study; “Coursework” means the mode of the program of study whereby the

student will be required to complete assignments, tests, and any other

forms of evaluation; “Project Paper” means preparation of a research studies report, library

report, and product development report; “Passing Credit” means credit(s) obtained from passing course(s); “Counted Credit” credits that are counted in the GPA and CPA; “Compulsory Courses” means courses that are compulsory to be taken

by student; “Elective Courses” means courses that can be chosen freely by the student; “Study Period” means a registered period in the Postgraduate Studies

Program either full time or part time. “Semester” means normal (19 weeks) and short (9 weeks) semester. “Vertical Credit Transfer” means credit transfer from a program to a

higher program level; “Horizontal Credit Transfer” credit transfer from a program to the same

program level;

5 Section A: Rules for Postgraduate by Coursework ACRONYM FOR COURSE CODE AND ACADEMIC STATUS

CODE ACRONYM EXPLANATION NOTES DS Re-registration Daftar Semula

HG Attended and Failed Hadir Gagal HL Attended and Passed Hadir Lulus HS Attendance Only Course Hadir Sahaja HW Compulsory Attendance Course Hadir Wajib KB Good Status Kedudukan Baik KC Excellent Status Kedudukan Cemerlang

TD Course Withdrawal Tarik Diri TS Incomplete Tidak Selesai

UG Grade Improvement Pembaikan Gred UM Repeated Failed Course Ulang Kursus

SECTION 2 : ACADEMIC YEAR 2.1 The academic year of the University is divided into two (2) semesters namely

Semester I and Semester II. Each semester consists of 14 weeks of study.

2.2 In addition to the two semesters mentioned above, the University also

has one (1) short semester consisting of eight (8) weeks of study and

commences after Semester II. The short semester will not be included in

the calculation of the study period for a program.

2.3 The Academic Year schedule is as stated in Table 1.

Table 1: Academic Year

SEMESTER I SEMESTER II

Study 7 Weeks Study 7 Weeks Mid Semester Break 1 Week Mid Semester Break 1 Week Study 7 Weeks Study 7 Weeks Preparation Week 1 Week Preparation Week 1 Week Final Examination 3 Weeks Final Examination 3 Weeks Total 19 Weeks Total 19 Weeks

GRAND TOTAL 38 Weeks


And / Or

SHORT SEMESTER Study 8 Weeks Final Examination 1 Week Total 9 Weeks

SECTION 3 : ADMISSION REQUIREMENT

6

3.1 Students who would like to apply for Masters Degree Program by

Coursework (Full-time/Part-time) must meet the following conditions: (1) A bachelor’s degree with minimum CPA of 2.50 or equivalent, as

accepted by the University Senate or

(2) A bachelor’s degree or equivalent not meeting CPA of 2.50 can be

accepted subject to a minimum of ve (5) years working experience in

the relevant elds.

SECTION 4 : LANGUAGE AND PREREQUISITE COURSES 4.1 Entry requirement for English language (1) All international students must at least meet one of the following

requirements:

i. Students must have IELTS Band 5.0 or TOEFL 500. The certi cation

should not be more than 2 years from the date test taken and

registration of candidature.

Exceptions: Students from countries, i.e. the US, the UK, Canada, Australia and New

Zealand, in which English is their native language. Proof: Students must

submit certi cates from their primary and secondary schools to show that

they studied in an English language environment. International students with Bachelor and Masters’ degrees from Malaysian

universities, English requirement is not needed.

7 Section A: Rules for Postgraduate by Coursework

ii. Students with IELTS Band 5 and below and/or TOEFL 500 and below

must attend Enhancement Module of the Pre-sessional English Course

(PEC). Students are o ered candidature after completion of the course.

Attendance to the course is compulsory, and students will be terminated if

they fail to fully attend the course, and their visa cancelled. Students need

to sit for assessments and a nal test, and must achieve at least B (the

passing mark at postgraduate level). Students are allowed to repeat the

course until they obtain the required grade. The course is o ered four

times a year. Students are awarded certi cate of completion.

iii. Students without any English language certi cation must attend

English course – Pre-sessional English Course (PEC). Students must

sit for a placement test to determine which module to enroll into, and

they are registered as students of PEC Unit.

Structure: Students who start with Pro ciency Module must go through all

three modules, and must pass each module before proceeding to the next

module. Students need to sit assessments and a nal test, and must

achieve at least a grade B. Students are allowed to repeat the course until

they obtain the required grade. If students fail a module, they must

continue the module until they pass, and so forth. 4.2 Registration for all prerequisite courses (where applicable) must be

done within the rst week of the semester. SECTION 5 : PROGRAM REGISTRATION 5.1 All students must register the o ered Program on the date being

determined by the University.

5.2 The o er will be revoked if the students failed to comply with the

Regulation 4.1 without any plausible reason accepted by University.

5.3 Senior students whose study is discontinued due to postponement,

suspension, or any other reasons, is required to re-register his/her program.

5.4 An international student must ensure that a student pass has been approved

by the Immigration Department of Malaysia before entering Malaysia.


8

5.5 A registered student of the UMP, either on a full-time or part-time

basis is not allowed to register for another degree or program of study

with any other university, either locally or abroad. SECTION 6 : FEES 6.1 All registered students of the Universiti Malaysia Pahang are required

to pay the fees for each semester. SECTION 7 : COURSE REGISTRATION 7.1 All students must register all courses in the beginning of the semester

before the end of the compulsory registration period.

7.2 A student who registers late for a course without any plausible

reasons accepted by the University will be imposed a penalty.

7.3 A student who still does not register his/her course after the end of the

penalty period without any plausible reasons accepted by the University

can be terminated from his/her study.

7.4 A student is allowed to register courses from other Faculty as set by

his/her own Faculty.

7.5 A student is allowed to register courses subject to the maximum total

credit unless with the Dean’s permission.

7.6 Students who are still in debt or do not have the guarantee of payment

may be suspended from assessing the recent semester examination

results, postponed from continuing their studies, terminated or are not

allowed to graduate until the debt is settled. 7.7 Course Registration Amendment (Add/Drop Courses)

(1) Student can add or drop his/her course within the rst two (2) weeks of

the semester.

(2) Student is not allowed to add any course after this time frame.

9 Section A: Rules for Postgraduate by Coursework 7.8 Course Registration Correction

(1) Student is responsible to correct any mistake in the course registration record within the rst two (2) weeks of the semester.

(2) Any application for correction received from the student after the deadline without any plausible reason accepted by the University, will be imposed a penalty.

7.9 Course Withdrawal (TD) (1) With the consent of the Faculty, student can apply to withdraw any

registered courses starting from the third (3) week until Friday of the ninth (9) week. However, no refund of fees will be made during this period.

(2) The approval for the student’s course withdrawal is subject to the

minimum total credit, unless with the Dean’s permission.

(3) The code for withdrawal (TD) will be appearing on the course

registration record and the transcript. 7.10 Attendance Only (HS) Course Registration (1) With the consent or directive from the Faculty, student can register not

more than two (2) courses in any given semester with the status of

Attendance Only (HS).

(2) The credit for the course registered with the Attendance Only (HS)

status will not be counted in the calculation of GPA and CPA.

Students registering for the Attendance Only (HS) course must attend

and follow all forms of evaluation for that particular course. If failed to

do so, the registered status and the results will not be recorded in the

students’ academic record and transcript.

(3) Students are required to register for the “HS” code and the code will

be appearing on the course registration record and the transcript. 7.11 Compulsory Attendance (HW) Course Registration (1) Students are required to repeat any of the failed Compulsory

Attendance (HW) course until he/she passed the course.


10

(2) The Compulsory Attendance (HW) code will be appearing on the

course registration record and the transcript. 7.12 Failed Course (UM) Registration (1) Students, who failed the compulsory course, must repeat the course

until passed.

(2) Students, who failed the elective course, must repeat the course or

substitute it with another relevant elective course.

(3) The code to repeat course (UM) will be recorded in the course

registration record and transcript. 7.13 Grade Improvement Course (UG) Registration (1) Students can re-take any passed course for the purpose of improving

the grade subject to the approval from the Dean and other additional

conditions.

(2) Students will be required to register the “UG” code and it will be

appearing on the course registration record and the transcript

SECTION 8 : CREDIT SCHEME 8.1 Course Credit (1) Each course will have its own credit 8.2 Credit Value (1) Except for some special cases, a credit value for a course is as

stated in Table 2 below: Table 2: Credit Value Method of Teaching Total Meeting Hours Credit Value

Per Semester

Lecture 14 1

Practical/Studio/Project/Fieldwork 28 to 42 1

11 Section A: Rules for Postgraduate by Coursework 8.3 Minimum & Maximum Credit Limit 8.3.1 Full Time (1) Students are required to take not less than twelve (12) credits per semester

inclusive of the Compulsory Attendance (HW) course. Course(s) registered

with the status of Attendance Only (HS) will not be counted.

(2) The maximum number of credits can be taken per semester is 19

credits inclusive of HW courses. However, students can seek an

approval from the Dean to take more than 19 credits but not more

than 22 credits per semester. 8.3.2 Part Time (1) Students are required to take not less than six (6) credits per semester

inclusive of the Compulsory Attendance (HW) course. Course(s)

registered with the status of Attendance Only (HS) will not be counted.

(2) The maximum number of credits can be taken per semester is 12

credits inclusive of HW courses. However, students can seek an

approval from the Dean to take more than 12 credits but not more

than 15 credits per semester.

8.3.3 Final semester students are not bound by the Regulation 8.3.1 and 8.3. 8.4 Repeated Course (UM) Credit (1) For students who are repeating a course (UM), the current grade will

be replacing the previous one.

(2) For the purpose of counting the CPA, counted credit and the current

point average for the repeated course will be counted while the

previous counted credit and point average will be cancelled.

(3) It is not necessary to repeat any failed selected course but counted

credit and point average for the failed selected course will be counted

in the counted credits and CPA.


8.5 Grade Improvement (UG) Credit

(1) For Students repeating a course for the purpose of improving the grade (UG), current grade will be replacing the previous one.

(2) For the purpose of counting the CPA, counted credit and the current point average for the repeated course will be counted while the previous counted credit and point average will be cancelled.

8.6 Minimum Credit Requirement & Period of Study (1) Students must pass all the courses set for the enrolled program.

(2) The total minimum credits required are 40 credits.

(3) The Passing Credit for a program will be determined by the University.

(4) The maximum periods of study for any given program are shown in Table 3.

Table 3: Period of Study for Master by Coursework

Full Time Part Time

Minimum Period Maximum Period Minimum Period Maximum Period 1 year 3 years 2 years 6 years

*Note: 1 year denotes two (2) normal semesters plus one (1) short semester 8.7 Obtained Credit

(1) Obtained Credit is the total passed credit for the student inclusive of Compulsory Attendance (HW) course but not inclusive of Attendance Only (HS) course.

8.8 Counted Credit (1) Counted Credit is the total credits counted in the calculation for GPA

and CPA. Credits from the “HS” and “HW” courses are not counted.

12


8.9 Taken Credit (1) Taken Credit is the total number of credits taken in any given semester

inclusive of “HS” and “HW” courses. 8.10 Credit Transfer (1) Students can apply for a vertical or horizontal credit transfer for a

certain course with the conditions as follow:

(2) Conditions for Vertical Credit Transfer:

(a) Students possess a bachelor degree recognized as equivalent by

University Senate; or

(b) Content of the course is equivalent with the UMP course and the result

obtained for the course is achieving minimum UMP course passing grade.

(c) Candidates have experiences recognized by the University Senate as

equivalent to a Bachelor degree; and

(d) Application for credit transfer must be done in the rst semester during

the stipulated period unless with the approval of the Dean.

(3) Conditions for Horizontal Credit Transfer: (a) The course is from the program that is equivalent to the current program.

(b) The content of the course must be equivalent to more than 80%.

(c) Credit unit of the course must be equivalent to the credit unit of the

course applied.

(d) The course applied for credit transfer must be from the study program

that has been accredited.

(4) The combined amount of Credit Transfer is not more than 30% of the

total Passing Credit for the current curriculum.


SECTION 9 : GRADING SYSTEM AND GRADE POINTS

14

9.1 Students’ performance in a certain course can be classi ed using the

Performance Indicator shown in Table 4. Table 4 demonstrates the link between marks, grade and point average.

9.2 In general, the passing grade for any courses is ‘B-‘. However, the

passing grade for a certain course is subjected to the Faculty with the approval of the Senate.

Table 4: Performance Indicator

Marks Grade Point Average

80 – 100 A 4.00 75 – 79 A- 3.67

70 – 74 B+ 3.33 65 – 69 B 3.00

60 – 64 B- 2.67

55 – 59 C+ 2.33 50 – 54 C 2.00

0 – 49 F 0.00

9.3 Calculation of GPA (Grade Point Average) A student's semester GPA is calculated by dividing the student’s total grade value (grade value X course credit hours) for all courses divided by the counted credit for all courses taken in a semester. GPA = Total Grade Value for the Semester

Total Counted Credit Hours for the Semester

= Grade Value X Course Credit Hours for the Semester

Total Counted Credit Hours for the Semester 9.4 Calculation of CPA (Cumulative Point Average) A student's CPA is calculated by dividing the student’s total grade value (grade

value x course credit hours) for all courses taken over the semesters divided by


the total credit hours for all courses taken over the semesters, at the point of calculation of the CPA. CPA = Total Grade Value for all the Semesters taken

Total Counted Credit Hours for all the Semesters taken

= Grade Value X Course Credit Hours for all the Semesters taken

Total Counted Credit Hours for all the Semesters taken 9.5 Apart from the grades in Table 4, the following grades are also used: (1) Incomplete Course (TS) This grade is given to the students who have enrolled in a course with a period of more than one (1) semester, students who failed to sit for the nal examinations or failed to complete a coursework for a course due to medical reasons or any other reasons acceptable by the University. Students with a TS grade are required to sit for a special examination to substitute the nal examinations of the semester or will be instructed to complete his/her coursework during the next semester. Maximum TS period is only one (1) semester. (2) Attendance Only Course (HS) This grade is given to students who have enrolled in an Attendance Only (HS) course. (3) Attended & Passed Course (HL) This grade is given to a student who passed a Compulsory Attendance (HW) course. (4) Attended & Failed Course (HG) This grade is given to a student who failed a Compulsory Attendance (HW) course. (5) Withdraw Course (TD) This grade is given to a student who withdraws from a registered course.


SECTION 10 : ASSESSMENT 10.1 Attendance

16

(1) Students must attend all class sessions as required for any course

including “HW” and “HS” courses. (2) Students who fail to comply with Regulation 10.1(1) without any

plausible reason accepted by the University, may not be allowed to sit for the nal examinations.

(3) ‘HS’ courses will be dropped from the student’s transcript if Regulation

10.1(1) is not ful lled for that particular course. 10.2 Assessment Scheme (1) Assessment for each course is done periodically and constantly within

a semester following the method determined by the Faculty and subjected to the approval of the University.

(2) Project assessment must be done according to the method determined by

the Faculty and subjected to the approval of the University. Please refer

to Project Guidelines published by the University.

(3) Assessment for the course with 100% coursework can be done subjected to the approval of the Faculty.

10.3 Final Examinations (1) Final examinations must be carried out within the period and according to

methods set by the University. Students who are eligible and required to

sit for the nal examinations will be given failed grade (F) if he/she did not

attend the nal examinations without valid reasons.

(2) Students must follow the University Dress Code during the nal examinations.

(3) Students must abide by the Examination Rules and Regulations

stipulated by the University. Disciplinary action will be taken against students who violate any instructions that are being enforced.

10.4 Special Examinations Special examinations can be conducted for students who could not attend the nal examinations due to health issues, emergency or death cases.


10.5 Course Grade Announcement The Institute of Postgraduate Studies (IPS) must announce the grade for each course within the period set by the University. 10.6 Course Grade Appeal A student can appeal for review of his/her examination results within two (2) weeks after the grades are issued by the IPS. Students are required to submit the appeal form to the Examination Unit stating their intention and they will be required to pay a fee when making the appeal. SECTION 11 : ACADEMIC STATUS 11.1 The academic status of a student is determined using GPA and CPA.

11.2 The academic status of a student is determined using GPA as shown in Table 5. Table 5: Academic Status Student Achievement Status

1. GPA ≥ 3.90 Excellent (KC)

2. 3.00 ≤ GPA ≤ 3.89 Good (KB) 3. GPA <3.00 Probation (KS)

11.3 The student’s academic status for the short semester will not be determined although the GPA and CPA are counted as usual. The credit and point average obtained during the short semester will be included in the CPA calculation for the next semester. 11.4 Improving Academic Achievement (1) Students will be given a chance to improve the grade of his/her course

following the conditions below: a. Grade improvement will only allowed for courses with B- grade only. b. Grade improvement for any given course will be allowed only ONCE

except if the students failed the course he/she tried to improve. c. The current grade will be taken in the calculation of GPA and CPA. d. The students’ study period is still not expired.


11.5 Announcement Of The Examination Result

18

(1) The University will be announcing the result of the examination within

the speci ed time period. SECTION 12 : CONFERMENT OF MASTERS DEGREE 12.1 Conferment Conditions (1) The Masters Conferment will be endorsed by the Senate. (2) Students will only be conferred the Masters Degree when he/she satis

es the conditions below: a. Passed all the required courses b. Obtained CPA > 3.00 c. Applied for conferment and has been approved by the Faculty. d. Other conditions that has been set SECTION 13 : POSTPONEMENT OF STUDY 13.1 Postponement of studies is only allowed after registration and completion of

at least one (1) semester, except for medical reasons or valid personal reasons.

13.2 Students are only allowed to apply for the postponement of studies two (2) times during the candidature period. 13.3 Students who are being veri ed to have health problems by the University

medical o cer may apply for the postponement of studies. Maximum period for one

(1) application of postponement is two (2) semesters. If the student needs a longer

period which is more than two (2) semesters in continuance, the case will be

referred to the University medical o cer for the veri cation of severity level.

13.4 According to the veri cation by the University medical o cer, Senate has the right to decide whether the student may continue his/her study or he/she may be terminated. The semesters postponed for medical reasons will not be counted in the calculation of candidature period. 13.5 Application for the postponement of study with reasons other than medical problems can also be considered. The maximum period of for postponement of study for reasons other than medical problems is one semester for each application. The semester involved will be counted in the calculation of the study period. The application must be made before the semester begins or within the rst two weeks of the semester.

19 Section A: Rules for Postgraduate by Coursework SECTION 14 : REACTIVATION OF CANDIDATURE 14.1 A student must reactivate his/her candidature within the rst two weeks of

the respective semester after his/her postponement period ended.

14.2 If the student failed to do so, his/her candidature may be terminated

(subject to Faculty’s approval). SECTION 15 : CONVERSION OF STATUS 15.1 A student can apply for conversion of his/her status from full-time to

part-time or vice-versa. 15.2 The conversion of status is permitted twice only during the entire

period of candidature. 15.3 An application for conversion of candidature status must be done

within the rst 2 weeks of the semester. SECTION 16 : EXTENSION OF CANDIDATURE 16.1 An application for extension must be made two (2) months prior to

the expiration date of a student's candidature. 16.2 This application must be made o cially to the Dean/Director of the

respective Faculty/Centre using form available at the IPS. The completed form must then be submitted to the IPS. 16.3 The maximum extension of candidature period is only two (2) semesters

after the period of candidature ends. This extension of two (2) semesters is

considered nal. Termination letter will be issued to the student if he/she fails to

submit the thesis draft for examination during the nal extension period. SECTION 17 : CONVERSION FROM MASTER TO PHD 17.1 Students by Coursework are not allowed to apply for conversion from

Master to PhD. SECTION 18 : CHANGE OF PROGRAM 18.1 Change of program refers to changing of academic program within

the same faculty. A student who wishes to change his/her program must

submit a change of program form to IPS.


SECTION 19 : CHANGING STUDY MODE (COURSEWORK TO RESEARCH)

20

19.1 The change of study mode can only be done after one semester.

Students will be bound with regulations related to the new study mode.

However, the change of study mode is allowed only once throughout the

student’s study period.

19.2 The conditions for changing study mode are as follows:

(1) Students obtain a good CPA of 3.5 and above.

(2) Students must get the Faculty’s endorsement.

(3) Students are required to have a quali ed supervisor.

(4) The duration of study of the student will be counted in the new mode

of study.

(5) Students are bound by the regulations of the new mode of study.

SECTION 20 : WITHDRAWAL FROM PROGRAM 20.1 A student can apply for withdrawal from the study program by

submitting the application form to the IPS.

20.2 Refund of fees (tuition fees and personal bond) can be made for

withdrawals of candidature within two (2) weeks after registration.

20.3 No refund of fees will be given to a student who withdraws from the

third week onwards except for personal bond.

SECTION 21 : TERMINATION OF STUDY 21.1 Senate has the right to terminate a student who provided false

information during his/her application process to the University.

21.2 Students can be terminated at any given time from the University for

the reasons below:

(1) Exceed the time limit for the study program (2) Fail to pay the tuition fees or other payment within the set period of time. (3) Violating the Rules and Regulations of the University.

21 Section A: Rules for Postgraduate by Coursework SECTION 22 : SMART CARD 22.1 A smartcard is issued to all registered students of the Universiti

Malaysia Pahang. This card is non-transferable.

22.2 Loss of the smartcard must be reported immediately to the IPS. A

card replacement fee of RM60 will be charged. SECTION 23 : DRESS CODE 23.1 A student must observe the rules for the stipulated dress code of the

University and be appropriately attired at all times. SECTION 24 : GENERAL PROVISION 24.2 Any other methods of execution can be made under any provision of

the Academic Rules & Regulations. All methods of execution made must

be followed. However, the Senate reserved the rights to amend any rules

and regulations from time to time when the need arises to do so.

Section B

Guidelines for

Postgraduate

by Coursework

23 Section B: Guidelines for Postgraduate by Coursework SECTION 1 : APPLICATION 1.1 All applications must be done through online application form at the

IPS website http://ips.ump.edu.my/ and proceed with all the necessary

steps as indicated in the respective pages. The application due date is

according to the period stated in the advertisement at the IPS website.

1.2 The duration of an application process is one (1) month approximately.

Applicants are encouraged to follow-up with the IPS on the status of their

application at least one (1) month after submitting their application.

SECTION 2 : PROGRAM REGISTRATION 2.1 Students who are o ered admission to a postgraduate program at the

UMP are required to register formally at the Institute of Postgraduate

Studies (IPS), UMP on the date determined by the University. Upon

registration, the IPS will issue a registration slip.

2.2 Senior student whose study is discontinued due to postponement,

suspension, or any other reasons, is required to re-register his/her

program on the date set by the University. The manual of re-registration

can be downloaded from the IPS website.

2.3 The o er will be revoked if any of the students or current students

failed to register for the program within the rst two weeks of the semester

without any plausible reason accepted by the University.

2.4 Registration of a student is based on the semester system and the

date will be determined when the student registers. Semester I

commences from the month of September to February and Semester II

commences from the month of February to September.

2.5 All students may obtain information regarding the scheme, program

registration procedures, and the payment rate that must be made by

referring to the information attached with the admission o er letter.

Section B: Guidelines for Postgraduate by Coursework

24

2.6 Senior students are required to complete their semester registration at

the university as scheduled. The registration is based on the examinations

results of the previous semester.

2.7 An international student must ensure that a student pass has been

approved by the Immigration Department of Malaysia before entering

Malaysia. For issues pertaining to immigration matters, visas, student

pass, please contact the O cer-in-Charge at the International O ce, UMP.

2.8 A registered student of UMP, either on a full-time or part-time basis is

not allowed to register for another degree or program of study with any

other university, either locally or abroad.

2.9 Students who have expired their maximum study period are not

eligible for program registration. SECTION 3 : ENGLISH REQUIREMENT 3.1 Entry requirement for English language (1) All international students must at least meet one of the following

requirements:

i. Students must have IELTS Band 5.0 or TOEFL 500. The certi cation

should not be more than 2 years from the date test taken and

registration of candidature.

Exceptions: Students from countries, i.e. the US, the UK, Canada, Australia and New

Zealand, in which English is their native language. Proof: Students must

submit certi cates from their primary and secondary schools to show that

they studied in an English language environment. International students with Bachelor and Masters’ degrees from Malaysian

universities, English requirement is not needed.

25 Section B: Guidelines for Postgraduate by Coursework ii. Students with IELTS Band 5 and below and/or TOEFL 500 and below

must attend Enhancement Module of the Pre-sessional English Course

(PEC). Students are o ered candidature after completion of the course.

Attendance to the course is compulsory, and students will be terminated if

they fail to fully attend the course, and their visa cancelled. Students need

to sit for assessments and a nal test, and must achieve at least B (the

passing mark at postgraduate level). Students are allowed to repeat the

course until they obtain the required grade. The course is o ered three –

four times a year. Students are awarded certi cate of completion.

iii. Students without any English language certi cation must attend

English course – Pre-sessional English Course (PEC). Students must

sit for a placement test to determine which module to enroll into, and

they are registered as students of PEC Unit.

Structure: Students who start with Pro ciency Module must go through all

three modules, and must pass each module before proceeding to the next

module. Students need to sit assessments and a nal test, and must

achieve at least a grade B. Students are allowed to repeat the course until

they obtain the required grade. If students fail a module, they must

continue the module until they pass, and so forth. 3.2 Registration of English courses must be done in Centre for Modern

Language & Human Science (CMCHL). SECTION 4 : FEES 4.1 The fees imposed on the students are as follows: (i) Non Recurring Fees (payable once only on admission) include the following: • Personal Bond (Refundable at the end of program of study-

international student only)

• Registration Fee • Smart Card • Alumni


(ii) Recurring Fees (payable every semester) include the following: • Tuition Fee • Services • Insurance & Welfare • Health Service Fee • Examination Fee

26

4.2 It is the responsibility of the students to ensure that the payment of fees

for the current semester is settled during registration. Receipt of payment

must be produced upon registration. The students are not allowed to register

for the respective semester if he/she did not settle the fees.

4.3 Tuition Fees Payment

4.3.1 New Students (1) A new local student must pay a minimum fee of twelve (12) credit hours

for full time student or six (6) credit hours for part time student, non-

recurring fee and recurring fee before or during the registration date.

(2) A new international student must pay a minimum fee of twenty four

(24) credit hours for full time and twelve (12) credit hours for part time.

4.3.2 Current Students (1) All senior students (local and international) must pay a minimum fee of six

twelve (12) for full time student or six (6) credit hours for part time student,

non-recurring fee and recurring fee before or during the registration date.

(2) All nal year students (local and international) must pay the remaining

fee of all credit hours left, non-recurring fee and recurring fee before

or during the registration date.

(3) Students with an outstanding fee are not allowed to register for the

current semester until all debts are cleared.

27 Section B: Guidelines for Postgraduate by Coursework

4.4 Students who have been terminated from the sponsorship/loan or

currently appeal for a continuation of sponsorship/loan must pay a

minimum fee of six (6) credit hours, non-recurring fee and recurring fee

before or during the registration date.

4.5 Students who have partial sponsorship/loan must pay the remaining

balance of the fee before or after the registration date.

4.6 Exemption of registration without fee payment is not granted for the

sponsor party who does not follow the time period given by the university.

Outstanding fees must be paid before current semester registration.

4.7 Students who apply for a course add/drop/withdrawal within the

add/drop course period must pay the remaining fee by week nine (9)

which is one week after mid semester break.

4.8 Students who are subjected to disciplinary actions whose candidature

is either terminated or suspended must pay the total fees for the

respective semester where the action is taken.

4.9 Withdrawal from program

4.9.1 New Students (1) No refund of the Entry Fee will be made for students who withdraw

after the registration date.

(2) Tuition fees will be refunded to new students who withdraw within 14

days after the registration date.

(3) No refund of tuition fees will be made for new students who withdraw

after this given period (after the 14 days of registration date).

4.9.2 Senior Students (1) Senior students who register and withdraw after the 14 days of

registration date must pay the total fee of the respective semester.


4.10 Postponement of Studies

28

4.10.1 Students who have been endorsed for postponement of studies

during the semester must pay the fees as follow: (1) Students who have been endorsed for postponement within 14 days

after the semester commences, all fees will be refunded.

(2) If the endorsement is given before the end of the mid semester break,

the student must pay half of the total tuition fees.

(3) If the endorsement is given after the end of the mid semester break,

the student must pay total amount of tuition fees.

(4) Other fees must be paid totally for (2) and (3) above, while the hostel

fees are subjected to the rules and regulation of hostel management.

4.10.2 Total tuition fees will be refunded to students who have been

endorsed for medical leaves by the University. 4.11 Hostel accommodation fees (1) All students must pay a total fees of six (6) months hostel accommodation

fees before they are allowed for hostel accommodation.

(2) Students are charged according to monthly fees and no prorated counting.

(3) Postgraduate hostel accommodation is subjected to the rules and

regulations imposed by the hostel management. 4.12 Refund (1) Personal bond for international students who have completed his/her

studies will be refunded via bank credit transfer. Students must show a

proof of his/her account bank details whether a Malaysian account or

home country account. No refund will be made to a third party account.

(2) University may coordinate any surplus that will be paid to students

with any fee or outstanding payment.


(3) All applications for refund will only be processed for application of

transactions within the nancial year except for the deposit account. If

the application made after the period, no refund will be made. The

nancial year of university ends on 31st December.

4.13 Students who fail to pay the total fees within the given period is

subjected to the barring action. According to the University rules, the

barring on the student may result on the following consequences: (1) Not allowed to register for the courses (2) Examination result and academic transcript will be detained (3) Not allowed to attend the convocation (4) Barred from attending the classes (5) Barred from taking the examinations (6) Candidature will be suspended (7) Candidature will be terminated

SECTION 5 : COURSE REGISTRATION 5.1 Students who have registered for a program in a particular study session

must register for each course taken in the semester before the end of the

compulsory registration period and pay the fees on the due date.

5.2 Students are required to register each course taken in particular semester

correctly, by stating the code of the course, section and related course status

such as UG (Grade Improvement), HS (Attendance Only), etc

5.3 A course registration must be done at the Student E-Community

Portal (http://www.ump.edu.my).

5.4 Students can only register the courses set by his/her own Faculty for

that particular semester.

5.5 When registering the courses, students must not exceed the maximum total

credit which is 19 credits for full time students and 12 credits for part time

students. However, students can seek an approval from the Dean to take more

credits but not more than 22 credits per semester for full time students and 15

credits per semester for part time students. The maximum credits for short

semester is six (6) credits.


30

5.6 A student is required to register for courses within the rst two (2)

weeks of the semester. Students who register late without acceptable

reasons by the University will be imposed a penalty.

5.7 If an active student failed to register, a show-cause letter will be

issued. He/she is given two (2) weeks to respond to the show-cause letter,

failing which the UMP will initiate that the candidature will be terminated.

5.8 If the student responded within the given period of time, a penalty of

RM50/day or up to a maximum of RM500 will be imposed (subjected to

permission granted for late registration by Dean/Director/Deputy Dean of

the respective Faculty).

5.9 Students are not allowed to attend any form of instruction (such as

lectures, tutorials, internships, eldwork, practical trainings, and quizzes) and

sit for quizzes or examinations for a particular course that is not registered.

5.11 Course Registration Amendment (1) A student may add, drop, withdraw or make amendments on his/her

registered course within two (2) weeks starting from the rst day of the

semester.

(2) Tuition fees will only be reimbursed if the student added/dropped

courses during this period, beyond which, no refund will be made.

(3) Courses to be added or dropped after the registration period must use

the UMP (IPS) C-01 form

5.12 Course Withdrawal (TD) (1) With the approval of the Faculty, students can apply to withdraw any

registered Courses by submitting the form UMP (IPS) C-02 starting

from the third (3) week until ninth (9) week.

(2) The approval for the student’s course withdrawal is subjected to the

minimum total credit, unless with the Dean’s permission.

(3) Students who have withdrawn from any course are required to re-register

the course in the following semester or when the course is o ered again.

31 Section B: Guidelines for Postgraduate by Coursework (4) The code for withdrawal (TD) will be appearing on the Course

registration record and the transcript.

5.13 All forms are available at the IPS or can be downloaded from

http://ips.ump.edu.my/. The form must be signed by the respective Dean

and submitted to the IPS immediately. Final con rmation of course

registration can be checked through student e-community.

5.14 Students are responsible to check and ensure that all course

registration records stated in the students’ e-community are correct as

registered. Registration mistakes that are not corrected may result in

students facing problems such as the following:

(1) Prolonged errors in the student academic records (2) Having examination results withheld

5.15 Any application for correction received from the student after the

deadline without any plausible reason accepted by the University, will be

imposed a penalty. 15.14 Credit Transfer Students can apply for a vertical or horizontal credit transfer for a certain

course by completing the Credit Transfer Form UMP (IPS) C-06. SECTION 6 : FINAL EXAMINATIONS 6.1 The nal examinations must be done according to the method and

within the period of time set by the University.

6.2 All students must comply with all the academic requirements (for lectures,

tutorials, practical, etc) in order to qualify to sit for the examinations. It is also the

responsibility of a student to comply with and to be present at the Examination Hall

during the stipulated time, date and place of the examinations.

6.3 Students must print and bring the Examinations Slip for every examinations.

Examinations slip can be printed from the Student E-Community.


32

6.4 Students who are not able to sit for the nal examinations due to health

issues, emergency or death cases may request for special examinations

as follows: Table 1: Requirements and Procedures for Special Examinations Requirements and Procedures Requirements: a) Student who has health problem must have the Medical Certi cate from

Government Hospitals and/or veri cation by the UMP Medical Doctor only.

b) Students who lost his/her close family member (mother, father,

guardian, sibling, husband, wife, and children) will be given three (3)

days of approval. Death certi cate must be submitted. c) Students who face emergency cases or have the obligations to take

care of sick family members must enclose together the related

supporting documents. d) Students who fall ill while sitting for the examinations may request for

examinations postponement together with the veri cation by the UMP

Medical Doctor. e) Any student who undergoes treatments due to operation,

psychological matters or contagious disease must obtain the veri

cation from the UMP Medical Doctor.

Procedures: a) All students stated above must submit the application form, cover

letter and related documents to the faculty within three (3) days from

the day the student is absent for the course examination. b) If the is no application submitted within this period, without valid

reasons, the student is considered fail in the examinations. He/she is

required to repeat the subject. c) The mark for special examinations will replace the nal examinations

mark only while the course work mark is retained and will be counted

in the CPA and GPA calculation.

33 Section B: Guidelines for Postgraduate by Coursework 6.5 Special examinations CANNOT be conducted for the students who do not

sit for the nal examinations without any reason acceptable by the University.

6.6 In order to sit for the special examinations, students need to ll in the

Special Examinations Application Form UMP (IPS) C-03 enclosed with

related documents and they are to be submitted to the faculty.

6.7 Announcement of the Examination Results

(1) The IPS will be announcing the result of the examinations within the

speci ed time period and academic transcript will be issued for each

student.

6.8 Appeal for Course Grade Review (1) A student can appeal for review of his/her examination results within

two (2) weeks after the grades are issued by the IPS.

(2) Course Grade Review is the review of the nal examinations answer paper

by the lecturer to ensure that there is no technical mistakes happen

during the paper marking such as wrong calculation of marks, possibility

of uncheck sections or wrong marks given for certain answers.

(3) Only the course with the nal examinations component will be

considered for course grade review. The payment rate for re-

examination appeal is RM50.00 per course.

(4) Each appeal must be made by lling in the UMP (IPS) C-04 Appeal Form

of Course Grade Review and attached with the receipt of payment.

(5) Appeal Form of Course Grade Review that has been lled up will not

be accepted by the IPS if:

a. Appeal done after the stipulated time period b. Incomplete form. c. No receipt of payment attached.

(6) The results for the course grade appeal are subjected to the approval

of the Dean of Faculty.


34

(7) Final marks that will be considered are the marks obtained from the

course grade review regardless whether the grade is higher or lower.

6.8 Final semester students are allowed to repeat a course in the coming

semester in order to improve their grade. The closing date for application

is based on the working schedule provided by university. SECTION 7 : POSTPONEMENT OF STUDY 7.1 The application must be made before the semester begins or within

the rst two weeks of the semester by completing the application form UMP

(IPS) A-03 available at the IPS or can be downloaded from the IPS

website at http://ips.ump.edu.my/.

7.2 No penalty will be imposed on postponement due to medical or valid

personal reasons. The status of the student will be stated as Defer

Uncounted (Defer-U).

7.3 Application for the postponement of study with reasons other than

medical problems may be considered. The semester will be counted in the

calculation of the study period. The status of the student will be stated as

Defer Counted (Defer - C).

7.4 If students were sponsored, a copy of the approval letter by the

university must be sent to the sponsor by the students.

7.5 Students with the postponement of study approval are not eligible to

use any facilities provided for other students by the university. SECTION 8 : REACTIVATION OF CANDIDATURE 14.1 A student must reactivate his/her candidature within the rst two

weeks of the respective semester after his/her postponement period ends.

If the student failed to do so, his/her candidature may be terminated

(subjected to Faculty’s approval).

35 Section B: Guidelines for Postgraduate by Coursework 14.2 The student is required to write a formal letter to Dean of Faculty

stating his/her date of reactivation (within registration period of respective

semester). Students must send this approved letter to the IPS and re-

register at E-Community Portal. The manual of re-registration can be

downloaded from the IPS website. SECTION 8 : CONVERSION OF STATUS 8.1 The conversion of status is permitted twice only during the entire

period of candidature.

8.2 A student can apply for conversion of his/her status from full-time to

part-time or vice-versa by completing the form UMP (IPS) A-02.

8.3 An application for conversion of candidature status must be done

within the rst 2 weeks of the semester. SECTION 9 : CHANGING STUDY MODE (COURSEWORK TO RESEARCH) 9.1 The change of study mode can only be done after one semester.

Students will be bound with regulations related to the new study mode.

However, the change of study mode is allowed only once throughout the

student’s study period.

9.2 The conditions for changing study mode are as follows:

(1) Students obtain a good CPA of 3.5 and above.

(2) Students must get the Faculty’s endorsement.

(3) Students are required to have a quali ed supervisor.

(4) The duration of study of the student will be counted in the new mode

of study.

(5) Students are bound by the regulations of the new mode of study.

9.3 Students must complete and submit the application form UMP (IPS)

C-05 which can be downloaded from the IPS website.


SECTION 10 : WITHDRAWAL FROM PROGRAM

36

10.1 Withdrawal from a program of study can be made to the IPS using

the application form UMP (IPS) A-04.

10.2 Refund of fees (tuition fees and personal bond) can be made for

withdrawals of candidature within two (2) weeks after registration.

10.3 No refund of fees will be given to a student who withdraws from the

third week onwards except for personal bond.

SECTION 11 : EXTENSION OF CANDIDATURE 11.1 An application for extension must be made o cially to the Dean/Director

of the respective Faculty/Centre by submitting the Form UMP (IPS) A-05. SECTION 12 : RE-REGISTRATION 12.1 Students are required to login into E-Community Portal and choose

Course Registration menu. Students have to select the courses as

stipulated by the respective Faculty.

12.2 The manual of re-registration process can be downloaded from the

IPS website.

SECTION 13 : GRADUATION 13.1 The IPS will issue a Completion of Study Letter and transcript to the

students after the Senate Meeting.

13.2 Students can verify to attend the convocation once the

announcement updated in the UMP Portal.

13.3 Access the Convocation Portal at konvo.ump.edu.my to verify the

attendance and log in by using the identi cation card number/passport

number.

13.4 Follow the instructions given in the portal and make a payment to

the Bursary at the IPS.


13.5 The students can collect the Certi cates from the IPS right after the

Convocation Ceremony. The Certi cate will not be issued before the

Convocation Ceremony.

13.6 Transcripts Issuing

(1) Transcripts will be issued after the conferment.

(2) Application for additional copy of the transcript will be imposed

with a processing fee of RM30.00 per copy. SECTION 14 : SMART CARD 14.1 A smartcard is issued to all registered students of the Universiti Malaysia

Pahang. This card is non-transferable and is used for the following purposes: (1) Identi cation/security check for entry and movement within the Campus (2) Access to and use of the Library facilities (3) Payment of fees at the Bursar's O ce (4) Course registration (5) Examinations (Language or Prerequisite Courses) (6) Medical treatment at the University's Wellness Centre/Panel Clinics or

Hospitals

(7) Access to and use of Sports Facilities, and (8) Other related matters pertaining to authorities like the Immigration and

Police.

14.2 Loss of the smartcard must be reported immediately to the IPS.

RM60 fee will be charged for card replacement. SECTION 15 : DRESS CODE 15.1 A student must observe the rules for the stipulated dress code of the

University and be appropriately attired at all times. (1) Smart attire: At o cial functions, lecture halls, tutorial

rooms/laboratories, the Library, the Wellness Centre, the Sport

Center, at the Chancellery, cafeteria and at appointments/meetings

with o cers. Short-/long-sleeved shirts, uniforms, t-shirts with collars,

proper shoes, traditional clothes, e.g.: Baju Melayu, would be

appropriate for male students. Female clothes should be covered no

less than knee-length, with sleeves and modestly cut necklines.


38

(2) Casual attire: This is not allowed on the campuses. Female students

are not allowed to wear sleeveless shirts, miniskirts or extremely short

shorts and revealing/skimpy clothes. Flip-Flop slipper should not be

worn by all students while attending classes or interviews, visiting

University departments, etc. Male students should not have long hair

that touches the collar.

(3) Sports attire (e.g.: shorts) can be used for sports only.

(4) Laboratory coats are meant for working in the laboratories.

SECTION 16 : STANDARD FORM 16.1 Standard Forms are available at the IPS for postgraduate students who need

to seek approval pertaining to matters of their candidature. The forms are:

FORMS REFERENCE

Payments Veri cation UMP (IPS) A-01

Application for Change of Status UMP (IPS) A-02 (Full time to Part time or vice versa)

Postponement of Study Application Form UMP (IPS) A-03

Application for Withdrawal from Study Programme UMP (IPS) A-04

Application for Extension of Candidature UMP (IPS) A-05

Application for Add/Drop Courses UMP (IPS) C-01

Application for Course Withdrawal UMP (IPS) C-02

Special Examination Application Form UMP (IPS) C-03

Course Grade Review Appeal Form UMP (IPS) C-04

Change of Study Mode (Coursework to Research) UMP (IPS) C-05

Credit Transfer Form UMP (IPS) C-06


APPENDICES

INSTITUTE OF POSTGRADUATE STUDIES

UNIVERSITI MALAYSIA PAHANG ACADEMIC CALENDAR FOR MASTERS DEGREE PROGRAMME

(COURSEWORK STUDIES) SEMESTER I & II ACADEMIC SESSION XX01/XX02

ACTIVITIES WEEKS NOTE

(DURATION)

SEMESTER i XX01/XX02 (XX SEPTEMBER – XX FEBRUARY)*

SEMESTER ii XX01/XX02 (XX FEBRUARY – XX SEPTEMBER)*

Registration for 1 day Students to begin registration starting New Students from rst day of the semester.

Registration for WEEK 1-2 Registration begins. Add and Drop courses, Current Students (Two Weeks) Changing of status of candidature,

withdraw from the program or Postponement can be done within two weeks. Within this time frame, the full amount will be reimbursed. After this date, no refund of money will be made except for personal bond.

WEEK 3-4 For late registration, penalty of RM50 per (Two Weeks) day will be charged up to a maximum of RM500. The IPS will issue a show cause letter to the students who have not registered by second week and the student will be given two weeks to respond to that show cause letter, failing which UMP will initiate that the candidature be terminated.

Lecture WEEK 1-7 * Lecture (Seven Weeks)

WEEK 3-9 With the consent of the faculty, students (Seven Weeks) can apply to withdraw any registered courses starting 3rd week to 9th week. However, no refund of fees will be made during this period.

Mid-Term WEEK 8 Mid-Term Break Break (One Week)

continued


INSTITUTE OF POSTGRADUATE STUDIES UNIVERSITI MALAYSIA PAHANG

ACADEMIC CALENDAR FOR MASTERS DEGREE PROGRAMME (COURSEWORK STUDIES)

SEMESTER I & II ACADEMIC SESSION XX01/XX02 ACTIVITIES WEEKS NOTE

(DURATION)

SEMESTER i XX01/XX02 (XX SEPTEMBER – XX FEBRUARY)*

SEMESTER ii XX01/XX02 (XX FEBRUARY – XX SEPTEMBER)* Lecture WEEK 9-15* Lecture

(Seven Weeks)

Study Week WEEK 16 Study Week (One Week)

Final WEEK 17-19 Final Examination SemesterI Examination (Three Weeks)

Semester I

Semester Break WEEK 20-23 Semester Break (Four Weeks)

Appeal for WEEK 1 A student can appeal for review of his/her Review of Result (One Week) results within two weeks after the o cial

result is released. RM50 will be charged per each paper. Please note that it is only available for the paper with nal examinations component.

*Subject to change

40


CONTACT AND ENQUIRIES

Institute of Postgraduate Studies,

Universiti Malaysia Pahang,

Lebuhraya Tun Razak, Phone: +609 549 3197 / 3198 / 3199

26300 Gambang, Kuantan, Fax: +609 549 3190

Pahang, MALAYSIA http://ips.ump.edu.my

Security Department Phone: +609 549 2240

Fax: +609 549 2241

International O ce Phone: +609 549 2631 / 2613

Fax: +609 549 2698

Bursary O ce Phone: +609 549 2326

Fax: +609 549 3277

INSTITUTE OF POSTGRADUATE STUDIES Ext.

Prof Dato’ Hasnah Bt Haron (Dean) Ext 2017

Prof Dr Mimi Sakinah Bt Abdul Munaim (Deputy Dean) Ext 3191

Puan Wan Fazilah Bt Wan Mohd (Secretary) Ext 3195

En Muhammad Farhan Bin Muhamad Ext 3192 (Administration and Governance)

Puan Kalpana Ramachandran (Academic and System) Ext 3193

En Ahmad Zarif Bin Ahmad Fauzi Ext 3194 (Admission and Student A airs)

Puan Noraini Bt Mohd Tajudin Ext 3196 (Viva Voce and Thesis Submission)

Puan Fauziah Bt Sabil (Academic A airs) Ext 3199

General Line Ext 3197 / 3198

Forms

UMP (IPS) A-01

PAYMENTS VERIFICATION Student is advised to retain another copy before submitting this form to IPS. Please also attach the receipt of payment.

SECTION 1 (To be completed by Student)

1. Student’s Profile

Student Name :

IC/Passport No. :

Student ID :

Programme :

Faculty :

2. Payments Detail

No. Payment Details Amount of Payment

TOTAL PAYMENT ..……………………………….. Date: (Student’s Signature) SECTION II (To be completed by Bursary Unit) This student has cleared the payment as stated above.

Date: Bursary Unit’s Signature and Stamp:

SECTION III (To be completed by IPS Office) Received Date: IPS Officer’s Signature, Name and/or Stamp:

UMP (IPS) A-02

CONVERSION OF STATUS

(Full time to Part time or Vice Versa)

The conversion of status is permitted twice only during the entire period of candidature. Students must read and understand the

rules and regulations as stated in student handbook. Please complete all sections before submitting the form to IPS. The

application must be done within the first two weeks of the semester.



Student Name :

IC/Passport No. : Student ID :

Programme : Faculty :

Current Result : (CPA & GPA / Progress Result)

Candidature : Registration Date as UMP Current Semester/Academic

Student Session

2. Justifications for Conversion

Conversion :

Full time (FT) to Part Time (PT)

Part time (PT) to Full time (FT)

I, as per information above, would like to request for the conversion because:

3. Have you ever applied for the conversion of status before? Yes No

If yes, please answer the following:

Conversion :

Semester/Academic Session

FT to PT

PT to FT

Student’s Signature : Date:

SECTION II (To be completed by Supervisor for research mode student)

Approved Disapproved

Comment from Supervisor:

Date:

Supervisor’s Signature and Stamp:

SECTION III (To be completed by Head of Programme/Deputy Dean of Research) Approved Disapproved

Comment from Head of Programme / Deputy Dean of Research:

Date:

Signature and Stamp:

SECTION IV (To be completed by Dean of Faculty)


Comment from Dean:

Date:

Dean’s Signature and Stamp:

SECTION V (To be completed by IPS)

Within rules Further actions to be taken:

& procedures

MPSU & Senate Matters Administration Matters

MPSU to be informed

Completed Date:

Verification by Dean of IPS Date:

Yes

MPSU approval

Yes

No Date:

Change status in the system Date:

Senate to be informed

Completed

Date:

Letter to Faculty Date:

IPS Staff‘s Name:

MPSU to be informed

Completed Date:


No

MPSU approval

Yes

No Date:



Completed

Date:


IPS Staff‘s Name:

Reasons:

Verification

by Dean of Bring to MPSU for information

IPS

Bring to MPSU for approval

(Signature & Stamp)

Hereby, I verify that this student matter has been solved.

Date:

IPS Staff’s Signature and Stamp:

UMP (IPS) A-03

POSTPONEMENT OF STUDY APPLICATION FORM Please read and understand the student handbook before applying for the postponement. Postponement of studies is only allowed

after registration and completion of at least one (1) semester, except for medical reasons. Students are only allowed to apply for

postponement of studies two (2) times only during the candidature period. Postponement (with penalty) for full-time students are

allowed for a maximum of one (1) semester only, while part-time students can do so for a maximum of two (2) semesters

throughout the entire duration of their candidature period. Students are not allowed to apply for postponement if the period

applied meets the maximum period of candidature. The application for postponement must be done before semester begins or

within the first two (2) weeks of the semester except for medical reasons. Student is required to re-register within the first two

weeks of the respective semester after his/her postponement period ended. Failing to do so may cause the following: a. A penalty of RM50/day or up to a maximum of RM500 will be imposed. b. Termination of candidature.

Reasons, Duration and Process for Postponement Application:

Type Reasons Maximum Duration Process

A Health Two (2) semesters i. Must be verified by UMP Medical Officer as having health problem and Issue per application unable to attend the courses / research work. ii. Must be verified by Supervisor (for research mode student), Academic Advisor (for coursework mode), International Office (for international student only), Dean of the Faculty and Dean of IPS. iii. Effective date of postponement is according to the date of the application letter by the student. iv. Semester is not counted (Defer-U) in the candidature period.

B Personal One (1) semester per i. Must be verified by Supervisor (for research mode student), Academic Issue application. Advisor (for coursework mode), International Office (for international student only), Dean of the Faculty and Dean of IPS. ii. Application must be submitted within the first two week of the semester. iii. Effective date of postponement is according to the approval date of the application. iv. Semester is counted (Defer-C) in the candidature period.

The following documents must be attached together:

Application due to Health Issue (Type A) 1) Letter of application by student 2) Complete application form 3) Health Examination Report by UMP Medical Officer

Application due to Personal Issue (Type B)

1) Letter of application by student 2) Complete application form



Student Name :

Student ID : IC/Passport No. :

Email Address : Contact No. :

Faculty : Mode : Fulltime / Part Time

Programme :


Candidature : Registration Date as UMP Student Current Semester/Academic Session

2. Type, Duration and Justification of Postponement Type Semester Academic Session Please justify your application for postponement:

3. Have you ever applied for postponement?

Yes No

If yes, please answer the following:

Type

Semester

Academic Session

Counted

Not Counted

Type

Semester

Academic Session

Counted

Student’s Signature Date : Not Counted

SECTION II (To be completed by UMP Medical Officer – for postponement due to health problem)


Verification and Comment from UMP Medical Officer:

Date:

UMP Medical Officer’s Signature and Stamp:

SECTION III (To be completed by Supervisor – for Research Mode Student)



Date:

Supervisor’s Signature and Stamp:

SECTION IV (To be completed by Head of Programme / Deputy Dean of Research)


Comment from Head of Programme / Deputy Dean of Research:

Date:


SECTION V (To be completed by International Office – for international student only) Approved Disapproved

Comment from International Office:

Date:

International Office’s Signature and Stamp:

SECTION VI (To be completed by Dean of Faculty)


Comment from Dean:

Date:


SECTION VII (To be completed by IPS)


& procedures


MPSU to be informed

Completed Date:


Yes

MPSU approval

Yes

No Date:



Completed

Date:


IPS Staff‘s Name:

MPSU to be informed

Completed Date:


No

MPSU approval

Yes

No Date:



Completed

Date:


IPS Staff‘s Name:

Reasons:

Verification


IPS


(Signature & Stamp)


Date:


UMP (IPS) A-04

WITHDRAWAL FROM STUDY PROGRAMME Refund of fees (tuition fees and personal bond) will be made only for withdrawals of candidature within two (2) weeks after the

registration. No refund of fees will be given for withdrawals from the third week onwards except for personal bond. SECTION I (To be completed by

Student) 1. Student Particular

Student Name :



Status (FT/PT) : Academic Session/Semester :

2. Reasons for Withdrawal

Financial Problem

Health Problem

Personal Problem Others (Please Specify):

3. I have taken action as follows:

Department Items Checklist Remarks Verification

(Signature & Stamp)

Sport Centre Return back sports equipment and others

Clear all outstanding payments/debts

Library Return library books


Residential College Return back hostel room key


International Office Return student pass (for International Students)


Faculty (Head of Return back tool belonging to faculty

Programme / Deputy

Dean of Research) Clear all outstanding payments/debts

IPS Bursary All Financial Matters

IPS Office Return student card and complete form

Student’s Signature : Date :

SECTION II (To be completed by Supervisor - for Research Mode Student) Approved Disapproved


Date: Supervisor’s Signature and Stamp:

SECTION III (To be completed by Head of Programme / Deputy Dean of Research)

Approved Disapproved Comment from Head of Programme / Deputy Dean of Research:

Date: Signature and Stamp:



Comment from Dean:

Date:




& procedures


MPSU to be informed

Completed Date:


Yes

MPSU approval

Yes

No Date:



Completed

Date:


IPS Staff‘s Name:

MPSU to be informed

Completed Date:


No

MPSU approval

Yes

No Date:



Completed

Date:


Reasons: IPS Staff‘s Name:

Verification


IPS


(Signature & Stamp)


Date:


UMP (IPS) A-05

EXTENSION OF CANDIDATURE

Please read and understand the Rules and Regulations pertaining application for extension of candidature in the student

handbook. An application for extension must be made two (2) months prior to the expiration date of a candidate's candidature.

The maximum extension of candidature period is only two (2) semesters after the period of candidature ends. This extension of

two (2) semesters is considered final.

SECTION 1 (To be completed by Student) Student Name :



Faculty : Mode : Fulltime / Part Time

Programme

:



Details of Application and Justifications

Duration required : Academic Session :

Justifications

:

Have you applied for extension of candidature before?

YES Semester / Academic Session :

NO


SECTION II (To be completed by Main Supervisor – for research mode student)


Hereby, I verify that:

The student is currently preparing for submission of draft thesis. The student has already submitted the draft thesis but the Viva Voce has not been conducted yet. The student has sat for Viva Voce but he / she requires longer time for thesis correction and submission of final thesis.

Other comments:

Date:

Main Supervisor’s Signature and Stamp:

SECTION III (To be completed by Head of Programme / Deputy Dean of Research) Approved Disapproved Comment from Head of Programme / Deputy Dean of Research:

Date: Signature and Stamp:

SECTION IV (To be completed by Dean of Faculty) Approved Disapproved Comment from Dean:

Date: Dean’s Signature and Stamp:

SECTION V (To be completed by IPS) Within rules Further actions to be taken:

& procedures


MPSU to be informed

Completed Date:


Yes

MPSU approval

Yes

No Date:



Completed

Date:


IPS Staff‘s Name:

MPSU to be informed

Completed Date:


No

MPSU approval

Yes

No Date:



Completed

Date:


IPS Staff‘s Name:

Reasons:

Verification


IPS


(Signature & Stamp)


Date:


UMP (IPS) C-01

ADD/DROP COURSES

Add/drop courses can be done within the first two (2) weeks of the semester. Student is not allowed to add courses after this

period. Student must clear all the outstanding tuition fees by Week 9th (within one week after the mid semester break).


1. Student’s particular

Student Name :


Programme :

Faculty :

2. Courses to add

Courses Name Course Code Type Lecturer’s Signature & Stamps Date

3. Courses to drop

Courses Name Course Code Type Lecturer’s Signature & Stamps Date

Total number of credits registered after add/drop courses: credits

3. Justifications

Justifications for add/drop courses:

Student’s Signature :

Date:

SECTION II (To be completed by Head of Programme / Coordinator) Approved Disapproved

Comment from Head of Programme / Coordinator:

Date:

Head of Programme / Coordinator’s Signature and Stamp:

SECTION III (To be completed by Dean of Faculty)


Comment from Dean:

Date:


SECTION IV (To be completed by IPS)


& procedures


MPSU to be informed

Completed Date:


Yes

MPSU approval

Yes

No Date:



Completed

Date:


IPS Staff‘s Name:

MPSU to be informed

Completed Date:


No

MPSU approval

Yes

No Date:



Completed

Date:


IPS Staff‘s Name:

Reasons:

Verification


IPS


(Signature & Stamp)


Date:


UMP (IPS) C-02

COURSE WITHDRAWAL Withdrawal can be made from Week 3rd until Week 9th only. The tuition fee is not refunded. Please ensure that the credits after

withdrawal are not less than the minimum number of credits required for the semester. Please return the complete form to IPS.



Student Name :


Programme :

Faculty :

2. Courses to Withdraw

Courses Name ,Code & Type Reasons for Withdrawal Lecturer’s Comment, Signature & Stamps Date

Total number of credits registered after withdrawal: credits



Comment from Head of Programme / Coordinate:

Date:

Head of Programme / Coordinate’s Signature and Stamp:

SECTION III (To be completed by Dean) Approved Disapproved

Comment from Dean:

Date:


SECTION IV (To be completed by IPS)


& procedures


MPSU to be informed

Completed Date:


Yes

MPSU approval

Yes

No Date:



Completed

Date:


IPS Staff‘s Name:

MPSU to be informed

Completed Date:


No

MPSU approval

Yes

No Date:



Completed

Date:


IPS Staff‘s Name:

Reasons:

Verification


IPS


(Signature & Stamp)


Date:


UMP (IPS) C-03

SPECIAL EXAMINATION APPLICATION FORM 1. Student is required to read and understand the Rules and Regulations pertaining special examination in the student handbook. 2. Reasons, requirements and procedures for special examination:

Description Requirements and Procedures

Requirements:

Special examination

for student could

not attend the final

examination due to

health issues,

emergency or death

cases

a) Student who has health problem must have the Medical Certificate from Government

Hospitals and/or verification by UMP Medical Doctor only.

b) Student who lost his/her close family member (mother, father, guardian, sibling,

husband, wife, and children) will be given three (3) days of approval. Death certificate

must be submitted. c) Student who faces emergency cases or has the obligations to take care of the sick

family members must enclosed together with the related supporting documents. d) Student who falls ill while sitting for the examination may request for examination

postponement together with the verification by UMP Medical Doctor.

e) Any student who undergoes treatments due to operation, psychological matters

or contagious disease must obtain the verification from UMP Medical Doctor. Procedures:

a) All students stated above must submit the application form, cover letter and related

documents to the faculty within three (3) days from the day the student is absent for

the course examination. b) If the is no application submitted within this period, without valid reasons, the student

is considered fail in the examination. He/she is required to repeat the subject.

c) The mark for special examination will replace the final examination mark only while

the course work mark is retained and will be counted in the CPA and GPA calculation.

SECTION I (To be completed by Student)

Student Name :



CPA & GPA :

Candidature : Full Time / Part Time Current Semester/Academic Session

I, as per information above, would like to request for special examination as follows:

Course Name :

Lecturer’s Name :

Faculty (that :

offer the course)

Category :

Justification :

Hereby, I attached following documents as required:

Cover Letter Medical Certificate by Government Hospital / UMP Medical Centre Death Certificate Other supporting documents (Please specify):


SECTION II (To be completed by UMP Medical Doctor)


The student was sick and unable to attend the final examination.

The student has emergency case.

The student has the obligations to take care of the sick family members and unable to attend the examination. The

student has to undergo treatments due to operation/psychological matters/contagious disease.

Comment from UMP Medical Doctor:

Date:

UMP Medical Doctor’s Signature and Stamp:

SECTION III (To be completed by Head of Programme / Coordinator)



Date:


SECTION IV (To be completed by Dean of Faculty that offered the Course - if differs from student’s faculty)


Comment from Dean:

Date:


SECTION V (To be completed by Course Lecturer)

The student has obtained the following result for his/her special examination:

PASS FAIL GRADE :

Comment from Lecturer:

Date:

Lecturer’s Signature and Stamp:

SECTION VI (To be completed by Dean of Faculty)


Comment from Dean:

Date:


SECTION VII (To be completed by IPS)


& procedures


MPSU to be informed

Completed Date:


Yes

MPSU approval

Yes

No Date:



Completed

Date:


IPS Staff‘s Name:

MPSU to be informed

Completed Date:


No

MPSU approval

Yes

No Date:



Completed

Date:


IPS Staff‘s Name:

Reasons:

Verification


IPS


(Signature & Stamp)


Date:


UMP (IPS) C-04

APPEAL FOR COURSE GRADE REVIEW

Appeal can be done for courses with final examination component only. Faculty must give immediate attention and action to

the students who will graduate soon. Student with Graduated Status or terminated from the studies programme is not

allowed/eligible for course grade appeal. Student must submit the complete form to the faculty within two (2) weeks after the

official result is released. A proof of payment done at the IPS Bursary must be attached together with the appeal form.

Application submitted after this period or incomplete application form will not be processed. Application done directly to the

lecturer is not accepted. Faculty must submit the complete appeal form and result to IPS within the first two (2) weeks after the

new semester commences. Please bear in mind that, final marks that will be considered are the marks obtained from the course

grade review regardless whether the grade is higher or lower.

SECTION I (To be completed by

Student) 1. Student’s Particular

Student Name :

IC/Passport No. : Student ID :


CPA & GPA :

2. Courses to be reviewed

Courses Name Course Code Type Current Grade Status(Pass/Fail)

3. Reasons for Appeal

I, as per information above, would like to request for re-examination because:

Hereby, I attached the slip of payment for the re-examination appeal.

Total: RM _____________________ (RM50/paper)


SECTION II (To be completed by Second Examiner)

Current Grade Retained New Grade :

Comment from Examiner:

Date:

Examiner’s Signature and Stamp:

SECTION III (To be completed by Head of Programme / Coordinator) Approved Disapproved


Date:




Comment from Dean:

Date:




& procedures


MPSU to be informed

Completed Date:


Yes

MPSU approval

Yes

No Date:



Completed

Date:


IPS Staff‘s Name:

MPSU to be informed

Completed Date:


No

MPSU approval

Yes

No Date:



Completed

Date:


IPS Staff‘s Name:

Reasons:

Verification


IPS


(Signature & Stamp)


Date:


UMP (IPS) C-05

CONVERSION OF STUDY MODE (COURSEWORK TO RESEARCH) Please read and understand the Rules and Regulations pertaining application for extension of candidature in the student

handbook. Student can apply for conversion of study mode from coursework to research after one (1) semester. Student is not

allowed to re-convert to the previous study mode after approval is given. Student must fulfill the requirements as follows: a) Student obtains a good CPA of 3.5 and above. b) Student must get the Faculty’s endorsement. c) Student is required to have a qualified supervisor. d) The duration of study of the student will be counted in the new mode of study. e) Student is bound by the regulations of the new mode of study.



Student Name :



Faculty : Mode : Full time / Part Time

Programme :

Current Result : (CPA & GPA)


I, as per information above, would like to apply for the conversion of study mode from coursework mode to research

mode. Hereby, I attach the following documents for review.

Cover Letter for Application of Study Mode Conversion Academic Transcript Research Proposal verified by Main Supervisor


SECTION II (To be completed by Main Supervisor)



I have read and verified the research proposal by the student.

The student has the capability and competency to conduct research studies.

Other comments:

Date:

Main Supervisor’s Signature and Stamp:

SECTION III (To be completed by Head of Programme / Deputy Dean of Research) Approved Disapproved

Comment from Head of Programme / Deputy Dean Research:

Date:




Comment from Dean:

Date:




& procedures


MPSU to be informed

Completed Date:


Yes

MPSU approval

Yes

No Date:



Completed

Date:


IPS Staff‘s Name:

MPSU to be informed

Completed Date:


No

MPSU approval

Yes

No Date:



Completed

Date:


IPS Staff‘s Name:

Reasons:

Verification


IPS


(Signature & Stamp)


Date:


UMP (IPS) C-06

CREDIT TRANSFER FORM 1. Students can apply for a vertical or horizontal credit transfer for a certain course with the conditions as follow:

2. Conditions for Vertical Credit Transfer: (a) Students possess a bachelor degree recognized as equivalent by University Senate; or

(b) Content of the course is equivalent with the UMP course and the result obtained for the course is achieving minimum UMP

course passing grade. (c) Candidates have experiences recognized by the University Senate as equivalent to a Bachelor degree.

3. Conditions for Horizontal Credit Transfer: (a) The course is from the program that is equivalent to the current program.

(b) The content of the course must be equivalent to more than 80%.

(c) Credit unit of the course must be equivalent to the credit unit of the course applied.

(d) The course applied for credit transfer must be from the study program that has been accredited.

4. The combined amount of Credit Transfer is not more than 30% of the total passing credit for the current curriculum.

5. Application for credit transfer must be done in the first semester during the stipulated period unless with the approval of the

Dean. Student is required to attach a copy of the course curriculum structure and the result transcript.



Student Name :


Programme :

Faculty :

2. Details of Credit Transfer

Vertical Credit Transfer

Horizontal Credit Transfer

Course Credit Grade University and Level of Study UMP Equivalent Course Credit




Date:


SECTION III (To be completed by Dean) Approved Disapproved

Comment from Dean: Date: Dean’s Signature and Stamp:

SECTION IV (To be completed by IPS) Within rules Further actions to be taken:

& procedures


MPSU to be informed

Completed Date:


Yes

MPSU approval

Yes

No Date:



Completed

Date:


IPS Staff‘s Name:

MPSU to be informed

Completed Date:


No

MPSU approval

Yes

No Date:



Completed

Date:


IPS Staff‘s Name:

Reasons:

Verification


IPS


(Signature & Stamp)

Hereby, I verify that this student matter has been solved. Date: IPS Staff’s Signature and Stamp:

INSTITUTE OF POSTGRADUATE STUDIES

UNIVERSITI MALAYSIA PAHANG Lebuhraya Tun Razak,

26300 Gambang, Kuantan,

Pahang, MALAYSIA. Tel: +609 - 549 3197 / 3198 /

3199 Fax: +609 - 549 3190 Email: [email protected]

Website: ips.ump.edu.my First Print, Feb 2016

Documents

Rules and Guidelines for Postgraduate by Courseworkips.ump.edu.my/images/COURSEWORK_2016.pdf · 5 Section A: Rules for Postgraduate by Coursework ACRONYM FOR COURSE CODE AND ACADEMIC