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SCCS M2c May 2013. RSPO SCC Standard Group Certification (Part 3). RSPO LEAD AUDITOR SERIES. RSPO Supply Chain Certification Standard 2011. 1. GROUP SCHEME Module G RSPO Membership Group membership Criteria. SCCS for Groups 1. System Requirements. Overview. - PowerPoint PPT Presentation
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oilpalm.wildasia.org
RSPO SCC StandardGroup Certification(Part 3)
RSPO LEAD AUDITOR SERIES
SCCS M2c May 2013
RSPO Supply Chain Certification
Standard
2011 1. GROUP SCHEME Module Ga.RSPO Membershipb.Group membership Criteria
SCCS for Groups SCCS for Groups 1. System 1. System RequirementsRequirements
Overview
• Relevant sections of the RSPO SCC System• Section 4 - Accreditation• Section 5 - Certification Process
• Modification to SCCS Report & Certificate
Group Scheme Certification
The modified SCCS System defines the following elements;
Eligibility Criteria for Operation Certification Units Risk Analysis Audit Sampling & Surveillances New Members Audits Certificates
Eligibility
• A Group needs to be a member of the RSPO
(Supply Chain Associate or Ordinary
Member)• All members (individuals or companies) are
independently owned• Uses up to 500 mT of oil palm products per
annum• Members can be in different countries
Criteria for Operation
• All members have a contractual relationship
with the Group• All members are required to meet the SCCS
requirements• The Group manages an Internal Control
System (ICS) which ensures members
conformance to the SCCS• The Group appoints a Group Manager
Criteria for Operation
• All members must adopt the supply chain
systems at their facility levels only• Only options for Segregated or Mass Balance
systems can be used
Audit Procedures• CB shall define in their documented auditing
procedures a Risk Analysis System:• determine level of sampling required • level of stratification required
• Risk must consider:• Homogeneity of the group (e.g., similar management
system/processes)• Types of products processed• Relationship between Group-Group Members
(independent vs biased)
Audit Sampling• At least 25% of all samples chosen at random• Lowest risk category defined shall follow the
audit formula prescribed (see below)• All members must be audited within the 5
year period
Compliance audits and renewals:•The Group ICS and samples of members•Minimum (low risk): rounded up (√ total no of members)
Surveillance•The Group ICS and samples of members•Minimum (low risk): rounded up 0.6 x (√ total no of members)
New Members•All new members must be identified as a separate audit group•At least 25% of sites selected randomly
Audit Formula
Initial Assessment: Group with 50 members,
categorized by CB as low risk
Number of min audits = √ (50 + 1Group Manager) = √51 =7.14
= 8
Of these, 25% must be randomly selected (i.e., 2)
i.e., total of 8 audits per annum including Group Manager
Example 1: Audit Formula
Year 2 Assessment: Group with 50 members and
10 new members (all low risk)
Number of min audits = 0.6 √ (50 + 1Group Manager) = 0.6√51
=0.6 X 7.14 = 4.28 = 5
Of these, 25% must be randomly selected (i.e., 1.75 or 2)
and
Number of min audits = √ 10 = 3.16 = 3
Of these, 25% must be randomly selected (i.e., 1)
i.e., total of 8 audits for that year
Example 2: Audit Formula
Audit Procedures• CB shall define in their documented auditing
procedures for Group or Member Failure.• Failure results in corrective actions,
suspension or expulsions from the Group. • E.g., Group Failure:
• Failure to meet ICS requirements (administration,
record-keeping, use of RSPO trademark)• Failure to comply with requirements of the RSPO CB• Failure of all above, by a number of group members
Audit Procedures• Failure results in corrective actions,
suspension or expulsions from the Group. • E.g., Member Failure:
• Failure to meet RSPO SCCS requirement
(administration, record-keeping, use of RSPO
trademark)• Serious or persistent failure to comply with requirements
of the RSPO CB
Certification
• Certificate issued to Group Entity and
members audited (audited or all members at
time of audit)• Certificate valid for 5 years with annual
surveillance
SCCS for Groups SCCS for Groups 2. Standard 2. Standard RequirementsRequirements
Overview
• Group Scheme is made up of independent organisations
that agree to abide by the Group membership rules.• The rules ensure that members comply to the RSPO
SCCS requirements.• Group Manager is responsible for managing members
compliance, enforced through an internal control system
(ICS). • Group members must apply either SG or MB models at the
facility level.
Membership requirements
• Independent legal entity (org/idv)• 500 mT of palm oil use per annum. If exceeds, to leave
at anniversary of membership.• Membership is voluntary but formally agrees to join
the group. Agrees to meet RSPO SCCS requirements of given models.
• Use of RSPO Certificate Number & Unique Identifier on PO, Delivery Note, Sales Invoices and transport-documentation.
Group Membership Requirements
• Full authority to manage the group• Defines the geographic scope of the group• Payment of fees to the RSPO• Conditions and requests for corrective actions are
implemented• Authority to remove members• Define, manage and update Group Rules, Polices
and ICS
Group Manager Requirements
• Sufficient resources to run and manage the group• Documented system
• Mission & Objectives• Policies & Procedures (operational management)• Decision Making• Rules of the Group• Group Management structure
Group Requirements
• Understand requirements of the SCCS• No conflict of interest • Communicate in relevant language/English• Competent to conduct Internal Audits, as per SCCS
requirements
Group Manager/Team Requirements
• Documentation & monitoring of individual membership status, production processes and relevant aspects of SCCS
• Maximum number of members the system supports• Clear policies/procedures for communication between
Group Manager-Members.
Group Management Requirements
Management Procedures
• Documented roles/responsibilities for Group Manager• Procedures for new members after certification audits• Procedures for training/information (new and existing
members)• Procedure for annual internal audits (including new
members)• Procedure for updates to the group (including
membership)• Procedures for members that exceed 500 mT• Procedures for members sanctions, corrective action
requests, suspension, etc
Membership
• Procedures • training/information (new and existing members)• Stratification of group members• annual internal audits (including new members)• updates to the group (including membership)• members that exceed 500 mT• Use of RSPO logo/trademark• Central database of movements in/out of RSPO
products by member
Procedures
• Members supplied with copies or explained:• RSPO SCCS• Rules of Market Communication & Claims• Certification Process• Group Manager needs and rights for CB to access
group member’s documentation/site• SCCS Public Documentation• Use of the SCC Certificate Number• Obligations of Group membership• Cost associated with the group membership
Members
Group Record
• All group records maintained for 5 years• Central records include:
• List of names and addresses• Full contact details• Date of membership• Sub-code assigned to follow group certificate
number• Details of all sites (including multi-sites)• Membership date signed• Date leaving the group (and why)
Membership
• Central records include: • Summary of all RSPO products purchased.sold• SC models used• Projected use of oil palm (mT/annum)• Gross quantity of RSPO certified products used
(mT/annum)• Uses of RSPO Logo and Trademark
Palm Products
• Central records include: • Audits conducted prior to acceptance• Annual monitoring records• Corrective Action requests• RSPO (member) procedure manual
Compliance
SCCS for Groups SCCS for Groups ConclusionConclusion
Conclusion
• Group Certification is an option for small and
medium enterprises or individuals. Their
maximum use of palm oil does not exceed
500 mT per annum.• Members are governed by the Group rules or
internal control system. These rules ensure
that members are compliant to the SCCS
requirements.
Questions?Questions? E: [email protected]: [email protected]: oilpalm.wildasia.orgW: oilpalm.wildasia.org