RSPO CERTIFICATION ASSESSMENT · RSPO CERTIFICATION ASSESSMENT PUBLIC SUMMARY REPORT PT. TUVNORD Indonesia System Certification Management Has assessed ... ANJ AGRI BINANGA LOCATION

RSPO CERTIFICATION ASSESSMENT PUBLIC SUMMARY REPORT

PT. TUVNORD Indonesia System Certification Management

Has assessed

PT. Austindo Nusantara Jaya Agri Binanga Site

Palm Oil Mill and Plantation

for Compliance to RSPO Principles and Criteria for Sustainable Palm Oil Production

Date of assessment: December 20-23, 2011

Report Number: P&C-02-1112

Head office System Certification Management Perkantoran Hijau Arkadia Tower F, 7

th Fl Suite 706

Jl. Let. Jend. TB Simatupang Kav. 88 Jakarta 12520 – Indonesia Tel : +6221 7883 Fax : +6221 7883 7336

Laboratory Division Jl. Jababeka XVII E Blok U No. 27B Kawasan Industri Jababeka I Cikarang Bekasi 17530 – Indonesia

Branch office Graha Pangeran 7-H1 Fl Jl. Jend. A Yani 286 Surabaya 60234 - Indonesia Tel : +6231 8292602 Fax : +6231 8292723

President Director: Mr. Robert Napitupulu

Email: [email protected] Website : www.tuev-nord.de

mailto:[email protected]

http://www.tuev-nord.de/

CONTENTS

1. Scope of the Certification Assessment. 1.1 National Interpretation used for the assessment 1.2 Assessment type 1.3 Location maps.

1.3.1 Map to show geographical location. 1.3.2 Map to show the supply base and neighbor entities

1.4 Description of mills and its supply base 1.4.1 Description of mills 1.4.2 Description of the supply base

1.5 Date of plantings and cycle 1.5.1 Year of planting for each estates 1.5.2 Five years replanting program for each estates 1.5.3 Time bound plan for certification for other mill and estates

1.6 Other certifications held by the company 1.7 Organizational information/contact person 1.8 Tonnages to be certified 2. Assessment Process 2.1 Assessment methodology (program, site visits) 2.2 Date of next surveillance visit 2.3 Lead assessor/assessment team 2.4 Certification body 2.5 Outline of how stakeholder consultation was managed 3. Assessment Findings 3.1 Summary of findings (template required) 3.2 Identified Non-Conformances and Noteworthy Positive Components 3.3 Issues raised by stakeholders 4. Certified organization’s acknowledgement of internal responsibility Attachment A: List of Abbreviations Attachment B: Copy of Certificate Attachment C: Mass Balance Supply Chain for Mills

3 3 3 4 5 5 5 5 6 6 6 6 6 7 7 10 10 16 25 29 30 31 32 34

1. SCOPE OF THE CERTIFICATION ASSESSMENT. 1.1 National Interpretation used The management of the palm oil mill and associated suppliers of FFB were assessed for compliance against the Indonesian National Interpretation of RSPO Principles and Criteria (RSPO INA-NIWG) version May 2008 of the RSPO Principles and Criteria: 2007 1.2 Assessment type The assessment to the palm oil mill and plantation owned by PT. Austindo Nusantara Jaya Agri Binanga

(herein after refer to ANJA Binanga) located at Simangambat Subdistrict, Padang Lawas Utara (PALUTA) District and Hurastik Subdistrict, Kabupaten Padang Lawas (PALAS) District, North Sumatera Province of Indonesia. 1.3 Location maps and GPS. 1.3.1. Map showing geographical location of mill and plantation

Name of Mill and Plantation Location GPS

Binanga Mill Simangambat Subdistrict, Padang Lawas Utara (PALUTA) District

E: 99°57’’483”

N: 01°28’754

East Estate Simangambat Subdistrict, Padang Lawas Utara (PALUTA) District

E: 99°58’526” N: 01°30’321”

Central Estate

Simangambat Subdistrict, Padang Lawas Utara (PALUTA) District and Huristak Subdistrict, Padang Lawas District (PALAS)

E: 99°57’502” N: 01°28’ 814”

West Estate Huristak Subdistrict, Padang Lawas District (PALAS)

E: 99°52’ 265” N: 01°25’ 977”

Figure 1.1 Location of PT ANJA Binanga, North Sumatera Province of Indonesia

MAP OF PT. ANJ AGRI BINANGA

LOCATION OF PT. ANJ AGRI

BINANGA

1.3.2. Map of Plantation Block

Name of Plantation

Location GPS


E: 99°58’ 526” N: 01°30.321

Central Estate


E: 99°57’502” N: 01°28’ 814”

West Estate

Huristak Subdistrict, Padang Lawas District (PALAS) E: 99°52’ 977” N: 01°25’977

Figure 1.2 Map of Plantation Block

1.4 Description of mill and its supply base 1.4.1 Description of mills

Name of Mill Location GPS Annual Output (ton) Mill Capacity (ton/hr) CPO PK

Binanga Mill Simangambat Subdistrict, Padang Lawas Utara (PALUTA) District

99°57’ 483” E 01°28’754” N

44,538 10,232 60 ton /hr

CPO production based on budgeted production 2012. To produce these amount of CPO, the mill received FFB from East, central, and West Estates (see. Table 1.4.2). GPS coordinates were in front of mill office.

1.4.2 Description of supply base (fruit sources )

Name of Plantation and

Other Location GPS

Total FFB Planted Ha

FFB Production

(ton/ha/year) Planted Ha

Total FFB/year


99°58’526 E 01°30’321 N

3,066 71,063 23.18

Central Estate


99°57’502 E 01°28’814 N

3,007 58,557 19.47

West Estate Huristak Subdistrict, Padang Lawas District (PALAS)

99°52’265 E 01°25’977 N

3,217 61,578 19.14

Total Ha/FFB 9,290 191,198 20.58

FFB production based on budgeted production 2012. All FFB production from these plantations was sent to Binanga mill. GPS coordinates were in front of each estate’s offices respectively.

1.5 Description of plantings and cycle 1.5.1 Year of planting for East, Central and West Estates

Year

Planted area in each estate (Ha) Total Ha East Estate Central Estate West Estate

1988 214.40 - - 214.40

1989 259.83 - - 259.83

1990 860.70 102.81 - 963.51

1991 135.49 682.19 - 817.68

1992 303.36 726.50 - 1,029.86

1993 429.28 780.80 589.98 1,800.06

1994 - 115.76 556.77 672.53

1995 - 134.53 838.36 972.89

1996 191.17 46.94 31.05 269.16

1997 671.32 375.99 153.11 1,200.42

1998 - - 850.80 850.80

1999 - 41.75 - 41.75

2005 - - 197.05 197.05

Total 3,065.51 3,007.33 3,217.12 9,289.96

1.5.2 Five year replanting program for East, Central and West Estates from 2013 to 2017

Year of replanting

Total planned replanting area for each estate (Ha) Total Ha to be replanted East Estate Central Estate West Estate

2013 214.40 - - 214.40

2014 259.83 - - 259.83

2015 860.70 102.81 - 963.51

2016 135.49 682.19 - 817.68

2017 303.36 726.50 - 1,029.86

1.5.3 Time bound plan for certification for mill and plantation

Name of Mills Address and Location Annual Output Year (ton) Time bound

timetable for certification CPO PK

Binanga Mill and Plantation

Subdistrict Simangambat , Padang Lawas Utara (PALUTA) District and Huristak Subdistrict District Padang lawas (PALAS) , North Sumatera Province E: 099°57.483 and N: 01°28.754

44,538 10,232 2012

Siais Mill and Plantation Siais Subdistrict, Tapanuli Selatan District, North Sumatera Province E: 99º 09’ 100” E and N: 01º 10’ 350”

31,500 6,300 2013

1.6 Other certifications or awards held by the company

So far there is no certificate held by the company.

1.7 Organisational information contact person

Company Name PT Austindo Nusantara Jaya Agri ( ANJA) Binanga RSPO Member 1-0032-07-000-00

Principle Contact person: Philip Liu C.K Business address: Perumahan PT Sahabat Mewah dan Makmur,

Desa jangkang Kec Dendang Belitung Timur Bangka Belitung - Indonesia

Group name if applicable: ANJA BinangaGroup Office telephone: 061-4537480 Mobile telephone: 08116007933 Fax: 061-4538366

e-mail: [email protected] Web site: www.anjagri.com

1.8 Tonnages to be certified

Name of Mill ANJA Binanga Mill Name of Plantation ANJA Binanga Plantations

- East Estate

- Central Estate

- West Estate

CPO budgeted in 2012 PK budgeted in 2012

44,538 ton 10,232 ton

2. ASSESSMENT PROCESS 2.1 Assessment methodology (program, site visits) 2.1.1 General overview.

The assessment was carried out refer to TUV NORD Indonesia Certification Procedure, PRSPO-TNI-01, Rev.0, dated 01.06.2008.This procedure described the assessment process, which consist of three stages, such as audit preparation, pre audit, certification audit, and issuance of the certificate.

Audit preparation included offsite review of client document’s such as RSPO manual, procedures, and working instructions. This preparation was conducted on October 24-26, 2011 Based on this document review the auditors were able to perform the audit schedule for pre audit. Pre audit was required to assess the client’s readiness toward the certification audit. This includes review of management system documentation and implementation on site. Pre audit was performed November 28-29, 2011.

Based on findings and recomendation from pre audit, auditor team will ask client to prepare correction and its evidences, and when it is confirmed the auditor will issue notification for certification audit to RSPO Executive Board to be published at RSPO website. The certification audit was conducted on March 6-8, 2012. Mill and plantations were audited.The auditor team carried out field and office assessments of compliance for all the RSPO principles and criteria. Common systems were identified and specific evidence was recorded. Interview with managers and workers were conducted both for plantation and mill.


2.1.2 Assessment Agenda Main assessment or certification audit was performed on March 6-8, 2012. The audit schedule available as below.

Date / Time1)

Site / Shift / Organizational

Unit Auditor

(Abbrev.)

Interview-

partner 2)

Requirements

Day -1: 04.03.12 : Traveling from Jakarta to Medan

Day -2: 05.03.12 : Traveling from Medan to site

Day -3: 06.03.12

08.00 – 09.00 Opening meeting All auditor team

All team

- Brief explanation from ANJA BinangaBinanga RSPO Team on General Information for RSPO

Confirmation of audit schedule

09.00-16.00 ANJ Binanga West Estate

AM, HAR RSPO team

- P 3.1 - P 4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.7, 4.8, - P 5.1, 5.2, 5.3, 5.5, 5.6 - P 6.2, 6.3, 6.4, 6.5, 6.6, 6.8, 6.9, 6.10, 6.11

09.00-16.00 ANJ Binanga East Estate

WS, US RSPO team

- P 3.1 - P 4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.7, 4.8, - P 5.1, 5.2, 5.3, 5.5, 5.6 - P 6.2, 6.3, 6.4, 6.5, 6.6, 6.8, 6.9, 6.10, 6.11

Day -4: 07.03.12

09.00- 14.00 ANJ OFFICE

PUBLIC CONSULTATION

Day-5 : 08.03.12

09.00- 16.00 ANJ Mill Plantation

AM RSPO team

- P 4.1, 4.5, 4.6, 4.7, 4.8, - P 5.1, 5.2, 5.3, 5.4, 5.5, 5.6 - P 6.2, 6.3, 6.4, 6.5, 6.6, 6.8, 6.9, 6.10, 6.11

09.00-16.00 ANJ Binanga Centra Estate

WS RSPO team

- P 3.1 - P 4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.7, 4.8, - P 5.1, 5.2, 5.3, 5.5, 5.6 - P 6.2, 6.3, 6.4, 6.5, 6.6, 6.8, 6.9, 6.10, 6.11

Day-6 : 09.03.12 : CLOSING MEETING

08.00 – 12.00 Opening meeting AM, WS All team Brief explanation from Auditor about audit result

13.00 Traveling to Medan

Day-7 : 10.01.2012 Reporting at Medan

Day-8 : 11.01.2012 Traveling back from Medan to Jakarta

2.2 Date of next surveillance visit The surveillance audit will be scheduled later on, at least nine (9) months up to one (1) year after the issuance of certificate. 2.3 Lead assessor/assessment team. 2.3.1 Lead assessor: Anita Masduki

RSPO REQUIREMENT QUALIFICATION COMPLIANCE

- A minimum of post high school (post secondary school) training in either agriculture/forestry, environmental science or social sciences;

- Chemical Engineer, Bandung Institute of Technology-Indonesia, passed 1987

- Diploma of Biological Treatment Management, Hiroshima University-Japan, 199-1992

- Diploma of Environmental Management, Institute of Environmental Management and Assessment, London- United Kingdom, 1999

- Magister on Education, Ibnu Khaldun University,Bogor-Indonesia, 2007-2009

- Doctoral Program on Education, Ibnu Khaldun University,Bogor-Indonesia, 2010-now

Yes

- At least 5 years professional experience in area of work relevant

1992-1995:; Assessment the environmental impact for several

Yes


to the assessment (e.g., palm oil management; agriculture/forestry; ecology; social science);

industries of pulp and paper , wood product , pharmacy, at Java, Sumatera, and Kalimantan 1996: Cleaner Production Division for GTZ-Germany and Environmental Impact Control Agency -Indonesia) and SwissContact; responsible for research and develop program to integrate cleaner production in the strategic planning of industrial development program, including identifying candidates for implementing cleaner production program in Indonesia. The project include of information dissemination, assist on pilot projects, develop guidance manual for cleaner production integration, develop cleaner production training workshops, deliver training for trainer, etc. This project based on social services provided by GTZ-Germany and Environmental Impact Control Agency of Indonesia as an Awareness for Indonesian Cleaner Production Program. 1997- 1998: Global Climate Division of State Ministry of Environment, Jakarta and World Bank – Washington; responsible for preparing Investment Project Proposal for Ozone Depleting Substances Phaseout in Indonesia to be granted by Montreal Protocol Multilateral Fund through World Bank. This project focused on research in identifying industries as candidates for investment project. The project covered dissemination of information, assist on pilot projects, develop guidance manual for cleaner production integration, develop investment project proposal, delivered training, workshops for trainer, public training, etc. 1998-2011 Audit and consultancy experiences for more than 80 companies for ISO 9001, ISO 14001, OHSAS 18001, SA 8000, since 1996 up to 2011 in wide range of audit scope, such as plantations, oil and gas, pulp and paper, electronic manufacturing, school and university, contractors, etc

- Training in the practical application of the RSPO criteria, and RSPO certification systems;

RSPO Lead Auditor Training by Wild Asia, April 11-15, 2011, Kuala Lumpur, Malaysia

Yes

- Successfully completion of an ISO

9001, ISO 14001, OHSAS 18001

lead assessors course;

- Certified Lead Auditor ISO9001:2000, by SGS

International Certification Services, 2002, Jakarta-

Indonesia

- Certifiied Lead Auditor of Environmental Management

System (ISO 14001:1996), by EARA -RIET - REDECON

Jakarta

- Certifiied Lead Auditor of Environmental Management System (ISO 14001:1996), by Institute of Environmental Management and Assessment, London- United Kingdom, 1999

- Certified Lead Auditor of Ocupational Safety and Health Audit Scheme (OSHAS) 18001, by SGS-Jakarta 2002

- Social Accountability Course, Korean Productivity Consultant, 2004

Yes

- A supervised period of training in practical assessmenting against the RSPO criteria or similar sustainability standards, with a minimum of 15 days assessment experience.

Having experiences in assessment RSPO to date (Jan 2011 – March 2012, )

1. RSPO PNC Auditor for Main Audit of Mill and Estates

London Sumatera Musi Banyuasin, Palembang-

Indonesia, Feb. 21-25, 2011 (5 days)

2. RSPO PNC Auditor for Pre Audit-1 of Salim Ivomas

Perkasa Mill and Estate, Riau-Indonesia, April 25-28,

2011 (4 days)

3. RSPO Supply Chain Lead Auditor for Main Audit of

Wilmar Group, 2 mills and 2 refineries, Sumatera and

Kalimantan-Indonesia, May 23-25,June 13-17, 2011

(7 days)

4. RSPO PNC Auditor for Main Audit of Mill and Estates

London Sumatera, Site North Sumatera-Indonesia,

June 20-28, 2011 (9 days)

5. RSPO PNC Auditor for Tapian Nadenggan-SMART

Group, July 4-8, 2011 (5 days)

6. RSPO PNC Lead Auditor for Pre Audit of PT ANJA

Agri Binanga Mill and Estates, Site ANJA Binanga &

Yes


Tungkal Ulu, North Sumatera -Indonesia, Juli 18-20,

2011 (3 days)

7. RSPO PNC Lead Audit for Main Audit of Inti

Indosawit Plasma Estates, Site ANJA Binanga and

Tungkal Ulu-Indonesia, Sep 12-14, 2011 (3 days)

8. RSPO PNC Lead Auditor for Pre Audit -2 of Salim

Ivomas Perkasa Mill and Estates, Riau-Indonesia,

September 26-30, 2011 (5 days)

9. RSPO PNC Lead Auditor for Main Audit of PT ANJA

Binanga Mill and Estates, Site ANJA Binanga &

Tungkal Ulu, North Sumatera -Indonesia, October 11-

14, 2011 (4 days)


Dr. Oetker Foods Industry, Oerlinghosen-Germany,

November 7-11, 2011 (5 days)

11. RSPO PNC Lead Auditor for Pre Audit of Austindo

Nusantara Jaya Agri Mill and Estates, Site Binanga,

North Sumatera -Indonesia, November 28-December

2, 2011 (5 days)

12. RSPO PNC Lead Auditor for Main Audit of Salim

Ivomas Perkasa Mill and Estates, Riau-Indonesia,

December 19-23, 2011 (5 days)

13. RSPO PNC Lead Auditor for Pre Audit of UPOIC

Thailand, Feb 8-9, 2012 (2 days)

14. RSPO PNC Lead Auditor for Pre Audit of Perkebunan

Nusantara !V Mill and Estates, North Sumatera -

Indonesia, Feb. 20- 24, 2012 (5 days)

15. RSPO PNC Lead Auditor for Main Audit of Austindo

Nusantara Jaya Agri Mill and Estates, Site Binanga,

North Sumatera -Indonesia, March 5-9, 2012 (5 days)

16. RSPO Supply Chain Lead Auditor for pre audit of

Lam Soon Thailand, March 13-15, 2012 (5 days)


Lam Soon Thailand, April 29-May 5, 2012 (6days)

2.3.2 Assessment team.

RSPO REQUIREMENT ASSESSOR QUALIFICATIONS Compliance

Fluent in main local languagesand English.

Haryadi (HAR) Ujang Sehabudin (US)

Citizen of Indonesia, fluent in English Yes

Field working experience in the palm oil sector, or a demonstrable equivalent.

Haryadi (HAR)

More than 10 years working experience in palm oil plantation

Yes

Good agricultural practices(GAP), integrated pest management (IPM), pesticide and fertilizer use.

Haryadi (HAR) Ujang Sehabudin (US) Wieke Savitri (WS)

More than 10 years working experience in oil palm plantation which includes GAP, IPM,pesticide and fertilizer use

Yes

Health and Safety assessment on the farm and in processing facilities. (For example OHSAS 18001 or occupational. Health and safety assurance system).

Anita Masduki

More than 5 years of auditing experience in OHSAS for plantations, contractors, power plant, etc

Yes

Haryadi (HAR) Wieke Savitri (WS)

Auditing experience in FSC, GMP RSPO and organic agriculture

Completed training as Lead Auditor / Internal Auditor Sustainable Palm Oil by Indonesia Palm Oil Board and KAN (National Accreditation Committee)

Workers welfare issues and social assessment experience. (For example with SA8000 or related social or ethical accountability codes).

Anita Masduki (AM) Having experience in SA 8000 assessment in 2 (two) companies ini Indonesia, in 2009

Yes

Ujang Sehabudin (US) Having experience in CSR project as assessor for oil palm company over the past 3 years.

Yes

Environmental and ecological assessmenting. (For example experience with organic agriculture, ISO 14001 or environmental management systems).

Anita Masduki (AM) More than 15 years for preparing the environmental impact assessment and ISO 14001. Preparing ISO 14001 for plantations, contractors, power plant, etc

Yes

Haryadi (HAR) Doctorate in Plantation Ecology with considerable experience in several

Yes

RSPO REQUIREMENT ASSESSOR QUALIFICATIONS Compliance

areas of oil palm plantation activities, such as expert auditor in RSPO Implementation, ISO 14000, feasibility studies, and has carried out research in Plantation Best Management Practices.

Completed training in EMS course for ISO 14001:2004 and has experience in oil palm plantation waste management, disposal of EFB and fertilizer packaging and environmental impact on employees’ housing complexes. Member of the team involved in RSPO certification assessment of PT. London Sumatra Indonesia, Tbk in 2008.

Economic issues Ujang Sehabudin (US) Auditor for ISO 14001: oil palm and plantation company 2004 version and was involved as auditor in oil palm and plantation company against the RSPO criteria for social aspect.

Yes

2.4 Certification Body

PT. TÜV NORD Indonesia is a subsidiary of the German TÜV NORD Group. Our company is a market leader in Indonesia for inspection, testing and certification services. Through more than 800 clients, we offer not just a high added value service but also the trust and confidence embedded in our issued certificates / reports. We satisfy not only our direct customers but also other stakeholders, like regulators and interested society including NGOs, through our competent auditors, inspectors and analysts.

PT. TÜV NORD Indonesia, through its HQ in Germany, is a member of International Accreditation Forum (IAF) and accredited by DAR–German and locally by the Indonesian Accreditation Committee (KAN). Services provided by the Strategic Business Unit Systems Certifications are: Food Safety Management System ISO 22000, Information Security Management System ISO 27001, Social Accountability SA 8000, Food Hygiene HACCP, Medical Device Directive MDD, ISO 13485, Occupational Health and Safety OHSAS 18001, Product Certification: GS-Mark, CE-Mark, SNI Mark, Inspection for ISPS Code, Clean Development Mechanism (CDM) Validation & Verification, British Retail Consortium, BRC Issue 5.

2.5 Outline of how stakeholder consultation was managed 2.5.1 Summary.

As part of document review, auditor team has reviewed list of local stakeholders provided by PT ANJA Binanga. The company has identified all relevant stakeholders and they were invited in the stakeholders meeting which was scheduled regularly once in a year, according to Prosedur Penanganan Komunikasi Stakeholder, Stakeholder Communication Procedure, PRS-SDV-006. Last meeting held on June 20, 2011 at ANJA Club House, was about socialization of sustainable palm oil to stakeholders PT. ANJA Binanga. The meeting was aimed to explain the RSPO program. PT. ANJA Binanga want to make palm oil plantations in the internationally recognized, especially by local people, and explains the background of the RSPO, the development of oil palm plantations in Indonesia, positive and negative impacts of oil palm development, mission and vision RSPO and the impact of RSPO P & C to communit. Another meeting was about HCV held on 22 September 2011, which explained about Public Consultation and Socialization of High Conservation Value to Stakeholders. It was expected that all stakeholders could have good understanding about HCV. Based on list of stakeholder and the stakeholder’s minute of meeting above, auditor team asked company to organize the public consultation meeting, which was scheduled on March 7, 2012 at the same place. All stakeholders were sent a letter which included the agenda of the meeting. They were invited to make any comments on several issues related to them, such as:

Information about RSPO to the public and stakeholders

Company approach to community development.

Environmental protection and biodiversity conservation.

Opportunities for employment.

Provision of housing, sanitation, amenities and educational support.

Participation in decision making.

If there any complaints and grievance, land conflict

Any other issue, both positive and negative that relevance to the assessment. There were 47 persons attended the public consultation meeting from various institution listed in

stakeholder list and discussed the above matters.They were freely to express their opinions and sugestions without the presence of the company. Subsequently the auditor team discussed those issues with PT ANJA Binanga (See 3.3).

2.5.2 List of stakeholders contacted Public consultation meeting was held at Club House of PT ANJ Agro Binanga, and below were the stakeholder list and the attenders of public consultation meeting.

a. List of stakeholder

No.

Statutory Bodies (Muspida/muspika, KUD, LSM, Ormas, dll)

Contact Number

1 Camat Simangambat 081370836999

2 Kepala Desa Simangambat Jae 081376918658

3 Kepala Desa Simangambat Julu 085270839999

4 Kepala Desa Aek Raru 081260058752

5 Kepala Desa Langkimat 085261676060

6 Tokoh Masyarakat 081361766595

7 Kepala Desa Janji Matogu 081260801233


9 Kepala Desa Ht. Baru 081375651076

10 Kepala Desa Mandasip 081365339553

11 Kepala Desa Ht.Pasir 081376950878

12 Camat Huristak 081397538438

13 Kepala Desa Tobing Jae 081263521180


15 Kepala Desa Tobing Tinggi 081396426007


17 Kepala Desa Ramba 082167756661

18 Kepala Desa Pasar Pinang 081375752487

19 Kepala Desa Tor Sihoda-hoda 081397242427


21 Kapolsek Barumun Tengah 081376827779

22 Kapolsek Simangambat 081370038694

23 Danramil 10 081264747793

24 Kepala Dinas Lingkungan Hidup Padang Lawas Utara 081269324706

25 PWI Tapsel/Madina/Palas/Paluta 085296601379

26 Wartawan Padang Lawas Utara 085297913178

27 Kadis Perizinan District Paluta 08126572243

28 Supplier TBS 081370584024

29 Ketua SPSI Desa Simangambat 081397744798

30 Ketua SPSI Desa Langkimat 081397703319

31 Tokoh Pemuda / Supplier 081375937594

32 Tokoh Pemuda SubdistrictSimangambat 081376833936

33 Kadis Perkebunan/Kehutanan Padang Lawas Utara 08127604281

34 Kadis Perkebunan/Kehutanan Padang Lawas 081361643627

No.

Statutory Bodies (Muspida/muspika, KUD, LSM, Ormas, dll)

Contact Number

35 Kadus Pulung Rejo 082165255166

36 Masyarakat Peladang 081397517029

37 Lembaga Pemantau Penyelenggara Negara R I/ LPPN RI (NGO/LSM)

081370270586

38 Media Bangsa (NGO/LSM) 081399110355

39 RSU Aek Nabara 08139619805

40 Apotik Kimia Farma 081210096570

b. Information on HCV to stakeholders on stakeholder meeting

No. Name of

HCV Lo cation and GPS

Method for Monitoring of HCV

PIC for Monitoring

1 HCV 1.3 East Estate : 99°58.526 E - 01°30.321 N Management and Monitoring of HCV Monthly

HCV officer

- SS. Aek Nabara Padang

Central Estate : 99°57.502 BT - 01°28.814 LU

- SS. Aek Nauto

- SS. Aek Sionggotan


- SS. Batu Mamak

- SS. Aek Sitobu

West Estate : 99°52.265 E - 01°25.977 N

- Areal Konservasi Blok L31

2 HCV 4.1 East Estate : 99°58.526 E - 01°30.321 N Management and Monitoring of HCV Monthly

HCV officer


- SS. Anak sungai Aek Nabara Padang

- SS. Aek Nauto

- SS. Aek Jilok

- SS. Sirandorung

Central Estate : 99°57.502 E - 01°28.814 N

- SS. Aek Nauto

- SS. Aek Sionggotan


- SS. Marlina

- SS. Anak Sungai Marlina

- SS. Batu Mamak

- SS. Aek Gala

- SS. Aek Sitobu

West Estate : 99°52.265 E - 01°25.977 N

- SS. Manumpak

- SS. Aek Panunda

- SS. Sibira

- SS. Siabaru

- SS. Sigatal

- SS. Huristak

- SS. Blok J 14

3 HCV 6 East Estate : 99°58.526 E - 01°30.321 N Management and Monitoring of HCV Monthly

HCV officer

- Kuburan di Afd. 3 Blok C 22

c. Attendance list of public consultation meeting

No. Statutory Bodies (Muspida/muspika, KUD, LSM,

Ormas, dll) Name of Attendance

1 Camat Simangambat Busro Lakum Harahap

2 Kepala Desa Simangambat Jae Enderlep Hasibuan

3 Kepala Desa Simangambat Julu M. Datuk Tanjung

4 Tokoh Masyarakat Bgd. Hasayangan Dalimunthe

5 Kepala Desa Aek Raru Ahmad Yani Hasibuan

6 Kepala Desa Langkimat Hafrino NS Harahap

7 Tokoh Pemuda Tk. Malim Soleh

8 Tokoh Masyarakat Stn.Mandugu Sokkupon (SMS) Harahap

9 Kepala Desa Janji Matogu Jamaluddin

10 Tokoh Masyarakat Pangadilan Hasibuan

11 Kepala Desa Ht. Baru Pangihutan Hasibuan

12 Tokoh Masyarakat M. Nur Siregar

13 Kepala Desa Mandasip Kaharuddin Nasution

14 Tokoh Masyarakat Payungan Nasution

15 Kepala Desa Ht.Pasir Muhammad Hasibuan

16 Tokoh Masyarakat Stn. Nagabe

17 Camat Huristak Hasnan Siregar

18 Kepala Desa Tobing Jae Asrian Harahap

19 Tokoh Masyarakat Ridoan Ritonga

20 Tokoh Masyarakat Jetor Harahap

21 Kepala Desa Tobing Tinggi Ali Jaksa

22 Tokoh Masyarakat Ramli Siregar

23 Kepala Desa Ramba Baginda Hasibuan

24 Kepala Desa Pasar Pinang Pangadilan Siregar

25 Tokoh Masyarakat Batara Muda Siregar

26 Kepala Desa Tor Sihoda-hoda Goloman Rambe

27 Tokoh Masyarakat Darjul Siregar

28 Kapolsek Barumun Tengah AKP. Sahnur Siregar

29 Kapolsek Simangambat IPTU. Sarifuddin

30 Danramil 10 Kapten. E. Purba

31 Kepala Dinas Lingkungan Hidup Padang Lawas Utara Ir. Abu Tohir Harahap

32 Kepala Dinas Tenaga Kerja Padang Lawas Utara Drs. H. Zulfeddi

33 Kepala Dinas Tenaga Kerja Padang Lawas Drs.H.Baadarun Pasaribu

34 Kepala Dinas Lingkungan Hidup Padang Lawas Ir.H. Zulkipli Harahap

35 PWI Tapsel/Madina/Palas/Paluta Manaon Lubis

36 Wartawan Padang Lawas Utara Datuk

37 Kadis Perizinan District Paluta H. Maralobi S.Sos. MM

38 Supplier TBS Siti Aman Siregar

39 Ketua SPSI Desa Simangambat Raja Dorlan Dalimunthe

40 Ketua SPSI Desa Langkimat Palaon Hasibuan

41 Tokoh Pemuda / Supplier Panggana Siregar

42 Tokoh Pemuda SubdistrictSimangambat Baginda Bosar Siregar

No. Statutory Bodies (Muspida/muspika, KUD, LSM,

Ormas, dll) Name of Attendance

43 Kadis Perkebunan/Kehutanan Padang Lawas Utara Ir. Marataip Harahap

44 Kadis Perkebunan/Kehutanan Padang Lawas Ir.Soleman

45 Kadus Pulung Rejo Ribuan Pasaribu

46 Masyarakat Peladang Hamzah

47 Kepala Sekolah SD.NEG Langkimat/Subdistrict Simangambat

Bahri Siregar

48 Lembaga Pemantau Penyelenggara Negara R I/ LPPN RI (NGO/LSM)

MB Samshapul hara

49 Media Bangsa (NGO/LSM) Maulidar

d. Minute of stakeholder meeting

Stakeolder meeting was held on June 20 and September 22, 2011, and agenda of stakeholder as stated above. Stakeholders were informed about the RSPO and its benefit for them. The stakeholder were given the complaints and grievance procedures and communicated to the people and so far there was no complaint from stakeholders during company’s operations. The stakholder mostly need help for their activities and need donations for repairing theirfacilities, or roads and other infrastructures in their location. They requested for some help and financial support to renovate school buildings and other infrastructure. There was no dispute on land issue. ANJA management maintained and consistently monitored the environmental impact and so far there was no significant impact on environment to stakeholders’ living areas. No water quality changes noted and no soil contaminated. Flora and fauna are still found in their natural environment and habitats. So far, they have no complaint about the company’s operations. The ANJA management has communicated the conflict settlement procedures to stakeholders. They always invited by the company to discuss general programs for the local community in respect of freee medical services, donations for some villages for road maintenance, school renovation, preschool yard, playing fields for children and public, etc.

3.1 Summary of the findings by criteria

The assessment team conducted a thorough assessment of all the principles, criteria and indicators. Evidence was sought for conformity with the RSPO NI of both systems and their implementation. The findings column reflects the findings in accordance with each criteria and indicator and the comments column includes some of the evidence found. (The full and complete checklist contains some confidential information and is an extensive document used for peer review and by the certification decision panel and certifier). Where non conformity was found, a summary of the non-conformity is included.

AUDIT RESULT COMPLI-

ANCE

Criterion 1.1 Provide adequate information to other stakeholders on environmental social and legal issues relevant with RSPO Criteria, in appropriate languages and forms to allow for effective participation in decision-making

PT ANJA BINANGA has prepared a system on how to provide adequate information to other stakeholders on environmental, social and legal issues relevant to RSPO, hrough procedure

Penanganan Komunikasi Stakeholder, Stakeholder Communication Procedure (PRS-SDV-006) rev.01, 01.12.09,

and Prosedur Stakeholder Meeting, (PRS-SDV-007) held by Community Relation Officer .

Auditor team assessed the implementation of this procedure and found that all information received from related parties and its responses was performed in Rekaman Penerimaan Informasi dan

Tanggapan Stakeholder, Record of Information Request and Respond, (DOC-CRO-001), dan Rekaman Penanganan

Informasi dan Tanggapan , Record of Handling of Information and Respond, (DOC-CRO-002);. The records contain information of date, name, organization, information requested, action taken to request , person in charge whom follow up or, and other references i.e. letter. All records were maintained under procedure Prosedur Umum Penyimpanan Dokumen Perusahaan, General Procedure of Company’d Keeping Records, (PRS-SDV-002), and all records are maintained for at least five years. There was sample of records which have been verified such as request of information about Yearly Survay on Plantation from Statistic Berau.

Yes

Criterion 1.2 Management documents are publicly available, except where these are prevented by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes

PT ANJA BINANGA Management has a policy of no objection for documents to be made publicly

available, such as legal, social and environmental documents. Only documents which contain

confidential and sensitive information are not publicly available and this has been verified by the

Yes


ANCE

auditor team.

Mechanism of handling public request for documents is also mentioned in the same procedure as

above in Prosedur Penerimaan Tamu dalam Hal Pengajuan Permohonan Proposal dan Internal

Memo Pencatatan Permintaan Informasi, Procedure of Receiving and Proposal of Application

Submission and Internal Memo on Recording of Information Request, were recorded in the form

005/GM/YZ/Int/I-2012

Auditor team has verified that these documents were available for public viewing upon request,

such as:

AMDAL,UKL-UPL,AMDAS (environmental and social impact assessment), )

Laporan Pemantauan RKL/RPL (Environmental Management and Monitoring Reports).

Hak Guna Usaha/HGU (Land Use Title, Land titles/user rights (Site Permit Izin Lokasi)

Plantation Operation Permit (Izin Usaha Perkebunan).

Identifikasi HCV (HCV identification),

License to use water, (underground water use permit),

The Health and Safety Manual and Program.

Current and past FFB prices

Compensation claims mechanism

Criterion 2.1

There is compliance with all applicable local, national and ratified international laws and regulations

The organization has mechanism on how to comply with all applicable laws and regulations through procedure Prosedur Evaluasi Pemenuhan Peraturan, Procedure of Regulation Compliance Evaluation (PRS-CLS-001). Implementation of this procedure was followed up by providing a list of regulations and legal requirements form List Of Regulations and Legislation, in Doc-CLS-001, and Report on the Evaluation of Compliance with Laws and Regulations, Doc-CLS-002 dated December 1, 2011. This list of law and regulation including Land Titles, Environmental, Forestry, Water and Air Pollution prevention, Safety, Labour Wage, Waste Management, and relevant permits whichare applicable to mill and plantation operations. Auditor team has assessed that company has complied to all applicable laws and regulations. The procedure is under the Sustainable Department. Head of department will regularly monitor the regulation compliance in order to ensure that they can and will comply with applicable law and regulation. He is also responsible to check whether the new or revised laws and regulations are followed and update the list of regulation compliance.

Yes

Criterion 2.2 The right to use the land can be demonstrated and is not legitimately contested by local communities with demonstrable rights

Land titles for all sites of plantation, such as East, Central, and West Estate of Binanga were available

and verified. List of land title was recorded in Tanda Daftar Perusahaan, Daftar Ijin Lokasi, Sertifikat

HGU, Ijin Usaha Perkebunan, (Company Registration Location Permit, Certificate of HGU, and

Plantation Permit )

The Company Registration No: 02.12.1.01.04115 dated January 28, 2008 and valid until February 3,

2013. The Plantation Permit No. 525.26/9541/2007) dated, 2 Nov 2007. The Location Permit No:

460.1466/IL/X/1995, dated 9 Oct 1995. The Certificate of HGU No: 76/HGU/BPN / 2005, area 6,000 ha

for West and Central Estate, and No. 67/HGU/BPN/2000, area 3,214.90 ha, No. 02-540.2-22-2009,

area 197.05 ha for East Estate, so the total areas for land status Hak Guna Usaha (HGU) owned by the

company is 9,411.95 ha. Among the HGU areas, there are planted areas around 9,290 ha (see the

coloured green in figure 1.2) and the rest of HGU areas are for infrastructure and other miscellaneous

purposes.

There are Block 28 &29 of AFD IV of East Estate and Blocks 1-18 of AFD XIII of Central Estate, which

is not HGU yet for area of 522.82 ha. The Non-HGU area (522.82 Ha) is occupied by the Company

based on Ijin Lokasi (Location Permit) for expansion, No.591/160.B/K/2005, dated 16/06/2005. Such

Ijin Lokasi is covering an area of 5000 ha, located in Tobing Jae & Ramba Village, Huristak Subdistrict,

Tapanuli Selatan District. In accordance to the requirement of the Ijin Lokasi, the company started its

process by purchasing land from people who claimed as the owner of this block of land within the Ijin

Lokasi based on their certificate of ownership (Sertifikat Hak Milik) issued by National Land Agency

(Badan Pertanahan Nasional/BPN). Considering the fact that the area has been planted and

compensated, the company decided to allocate this piece of land only for community partnership

(kemitraan) and shall be for the best interest of the farmers as well as part of the company’s CSR

program. As a follow up action for the partnership plan, the company is going to form a cooperative with

local people in maintaining and managing the FFB’s sales based on the financial & operation

procedure in the estate. This cooperative will be formed with the condition, among others:The member

should be coming from the Villagers/farmers around the estate that eligible for plasma . Each of the

member of the cooperative will be given shares of the koperasi evenly; Since the area has been

planted and mature, the financing will be done in a form of re-financing by the bank. This Partnership

scheme will involve local people and the government as a facilitator.

Scattered boundary stones were encountered along the legal boundaries of all the estates. Most of

them were observed to be properly maintained. List and photograph of boundary stones were available

and they appeared properly maintained. The legal status of boundary stones was approved by Badan

Pertanahan Nasional (National Land Body). Monitoring and maintenance of legal boundaries were

instructed through Internal Memo from General Manager of Estate dated 1 November 2011 and the

exercise was conducted in November 2011 by Field Assistant.

Yes


ANCE

ANJA Binanga has mechanism for the resolution of conflicts and disputes through Prosedur Tata Cara

Penanganan Perbedaan Pendapat dengan Masyarakat, Procedure for Handling Dispute with Public

(022/HR&GA/CP/Perbedaan Pendapat/06-09).

This procedure mentioned that if the problem cannot be resolved by negotioation, the compay will take

legal action involving related institutions.

In the past, around 1991-1994 there were land disputes in East Estate as community in this area

claimed the ownership of the land, which was legally owned by PT ANJ. In fact, the company gave

compensation to Mr. Baginda Hasayangan Dalimunte at Simangambat Julu Village/ East Estate, for an

area of 73 ha, to Mr. Pangihutan Hasibuan in Huta Pasir Village/ Central Estate, for an area of 26 ha,

and to Mr. Zulpan Hasibuan at Ramba Village/ Estate Barat, for an area of 150 ha.

Criterion 2.3 Use of land for oil palm does not diminish the legal rights or customary rights of other users, without their free, prior and informed consent.

There were no findings which indicated the existence of customary rights in West and Central Estates.

However, this was present in East estate, at Desa Ramba Subdistrict Barumun Tengah, land

acquisition of customary land within HGU area was well executed, through Keputusan No.

592.2/01/1993 with total area of 152 Ha in 1993. This issue was discussed during stakeholder

meetings and it was confirmed that there are no outstanding customary rights or issues.

Yes

Criterion 3.1 There is an implemented management plan that aims to achieve long term economic and financial viability

The Company is committed to economic and financial sustainability with annual plan as outlined in the

three-year financial projections, the annual management plan, and annual budget plan for 2009 -2013,

dated 21.2.2009.

Annual budget plan includes production forecast, operating and production costs. For mill budget, it

includes FFB received and processed, CPO and PKO production details, crop yield projections and

income. Price of FFB was based on Peraturan Menteri Pertanian 17 tahun 2010 tentang Pedoman

Pembelian TBS Kelapa Sawit Produksi Pekebunan, Decree of Ministry of Agriculture on Pricing

Guidelines of Buying FFB for Palm Oil Plantation.

Replanting program was available for year 2012-2017.

Yes

Criterion 4.1 Operating Procedures are appropriately documented and consistently implemented and monitored

Operating procedures are documented in the SOP (Standard Operating Procedure) for Plantations (MSL-OPR-001) and Mill (MSL-Mill-001). The SOP covers nursery set up and operation, planting preparation, maintenance, harvesting and related good agriculture practices.These SOPs contain descriptions on the quality, environment, and safety aspects of each activity listed. These SOPs were well socialized to respective persons both at plantation and mill. All activities regarding the estate operation and mill was recorded in the Estate and Mill Monthly Report (DOC-ANJA-001) respectively. The implementation and operations are monitored through Internal Audit Operations, Engineering and Agronomy Visit, and and Internal RSPO Audit. Monitoring of estate operations recorded in Internal Audit File includes house keeping, warehouse, field maintenance and harvesting. Internal audit is done twice a year and external financial audit once a year Monthly Management Report of estates contain detailed FFB production and expenses, fertilizer, pesticide and herbicide applications, pruning, harvesting, hand picking, stock balances of warehouses, operational expenses, visitors, management structure, clinic report, labour and employees, rainfall, workshop, inventories of company properties.

Yes

Criterion 4.2 Practices to maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained yield

ANJA Binanga has developed SOP to maintain soil fertility and water quality as stated in SOP-OPR- 005, Konservasi Tanah dan Air dated on 1 May 2005. Regular soil analysis is done every 7 year by BLRS, the last report was in 2007. Leaf sampling on block basis is carried out by Asian Agri Laboratory Services every year to analyze for leaf N, P, K, Mg, Ca and B status. The fertililizer recommendation was established by Head of Agronomy. General fertilizer used is NPK, if N is inadequate or deficient, higher rates of urea will be recommended, if K is low or deficient, more MOP will be recommended for application as stated in SOP –OPR-31. To maintain soil fertility the company used palm by-products such as POME and EFB. These nutrient- containing mill wastes are applied in the fields to improve the soil organic matter content and to substitute or supplement inorganic fertilizer inputs. Fronds are systematically stacked in the palm inter-rows to prevent soil erosion following pruning and after harvesting of FFB. EFB is applied as fertilizer for beneficial plant and also as mulching. According to Internal Memorandum from General Manager dated February 18, 2011 regarding the usage of EFB, the EFB dosage was 40 ton/ha or equivalent with 307 kg/plant. The priority of application was focused in West Estate since it has lower yield than East and Central Estates. There is working instruction for EFB application. Land Application permit for POME has been issued by decree of Bupati Tapanuli Selatan No.600.31/1007/K/2002, and the permitted BOD level is 3,000 ppm. Fertilizer recommendations and application was applied in 2011. However, it was found in Central Estate that records of monitoring volume POME for Land Application were inaccurate. For example : in Division 3 Block 16, during 1-4 March 2012 the total POME applied on flatbeds exceeded 1510, whereas during 24-30 November 2011 the total flatbeds applied were only 1422 of 1510 actual flatbeds without any explanation. This is

Partially Yes, Non Conformity issued, as NC# 1


ANCE

noted as NC Minor. Correction to close this NC by ensuring all record of monitoring volume POME applied to flatbed was maintained accurately. Corrective action by company Ensure close monitoring of POME volume in Land application. A systematic recording of flatbeds along each line needs to be established. Keep records of programed and actual application. Record monitoring of flat bed filling. All corrective actions have been verified by auditor team.

Criterion 4.3 Practices to minimize and control erosion and degradation of soils

Although at ANJA Binanga estates there is no fragile soil found, but as a member of ANJA group, ANJA Binanga has SOP Pengelolaan Tanah Marginal, Marginal Soil Maintainance (SOP-OPR-029) dated on 1 June 2009 for managing fragile soils. This SOP shows that the management of ANJA group is care about the practices to minimize and control erosion and degradation of soils and applicable for all companies within the group. The topography of land in general was flat. Only a small area has 15-25% slope and to prevent this area from erosion, the company has developed land and water conservation program. The program includes terracing and planting Mucuna bracteata leguminous covers. Maps of topography and photographs for both terracing and LCC planting were available. Roads were very well maintained, ANJA has established SOP to maintain road as stated in Prosedur Perawatan Jalan (PJ-CWT-002), record of road maintenance was kept in Program Pemeliharaan Jalan, Road Maintenance Program. ANJA also has vetiver grass planting program on sloped land to minimise soil erosion.

Yes

Criterion 4.4

Practices to maintain the quality and availability of surface and ground water

ANJA Binanga has developed SOP to maintain soil fertility and water quality as stated in SOP-OPR- 005, Konservasi Tanah dan Air dated 1 May 2005. Prosedur Pengelolaan Sempadan Sungai, Riparian Management (PRS-SDV-004) Water management included monitoring of rainfall and all water usage and discharge (water as they enter and leave mills and plantations).Company provided the water balance, including monitoring of daily water consumption entering mills and plantation. Outgoing waste water into main natural waterways, such as drains, waste water runway, and POME for land application were monitored monthly. Biological Oxygen Demand (BOD) from waste water treatment plant and pounded for land application was measured by external laboratory monthly. Result of measurement was monitored and recorded into documents of RKL/RPL (Environment Management Plan – Environmental Monitoring Plan), both for plantations and mill and sent to local environmental agency every 6 (six) months. Result of BOD measurement still below the permitted BOD level, 3,000 ppm. See section 5.6. Water usage for mill operations was available and recorded as Program Pengelolaan Air di Pabrik (Water Management for Mill). The average water consumption in 2011 for both mill and plantations was 2.41 m3/ton FFB processed. Eventhough company has policy not to use agrochemicals to maintain oil palms along the riparian buffer zones, however it was found at East Estate that inorganic fertilizer was still applied, for example on November 2011 in Block 1 and 2 Division 1. This was categorized Major Nonconformity. Correction by this company that Head of Division 1 has made an internal memorandum to all persons in all blocks in Division 1 not to use agrochemical such as inorganic fertilizer anymore starting March 10, 2012.’ Corrective action done by company: To ensure that the internal memo on work instruction in riparian buffer zones is clearly understood by all concerned. To ensure total omission of fertilizers in the riparian buffer zones. Monitoring actual fertilizers applied vs recomendation Carry out training of workers with respect to fertilizing in riparian buffer zones with proper documentation. Both correction and corrective actions have been verified by auditor team.


Criterion 4.5 Pests, diseases, weeds and invasively-introduced species are effectively managed using appropriate Integrated Pest Management (IPM) Techniques

ANJA Binanga has provided procedure for Integrated Pest Management (IPM) plan outlined in SOP Agronomi (Pengendalian Hama Terpadu SOP-OPR-026). The procedure aims for controlling pests, diseases and weeds. Implementation of the IPM program recorded in Management Plan and Pesticide Use Reports IPM comprises both chemical and biological control. Biological control for caterpillar i.e by planting of beneficial plants such as Antigonon leptosus (air mata pengantin),Turnera subulata (bunga pukul delapan) Euphorbia heterophylla (patik emas),Casia cobanensis, The plants are hosts for Cikanus sp(caterpillar predator). Chemical used as herbicides was ??? Report of IPM Program was recorded as Report of Pest and Disease, dated 11-12 April 2011. Rat control was conducted through rat census and barn owl (Tyto alba) monitoring. Sampling at Central Estate found that the total population of barn owl consists of 93 mature adults, 55 young adults and 30 chicks to cover for a total area of 3,077 ha. There was an outbreak of rats attack in Central Estate on November 2011. To resolve this problem, other than barn owl, ANJA Binanga also used rat baits and the type of rat baits used was Sime Ebor Baits 0.05 BB or Warfarin 0.05%. The dosage was 639,000 gram Ebor Baits or equivalent with 319.5

Yes


ANCE

gram active ingredient warfarin for 3,007 ha or 0.106 gr/ha or 0.005 gr/ton FFB. This pesticide only used in November 2011 and there was no more attack after that so this chemical no longer used and budgeted in 2012. ANJA Binanga has the permit to use this pesticide from Pesticides Committee of Agriculture Minitry of The Republik of Indonesia. Auditor found that the use of owls to control rats and use of beneficial plants alongside roads was effective since the usage of pesticides was decreased.

Criterion 4.6 Agrochemicals are used in a way that does not endanger health or the environment. There is no prophylactic use of pesticides, except in specific situations identified in national Best Practice guidelines. Where agrochemicals are used that are categorised as World Health Organisation Type 1A or 1B, or are listed by the Stockholm or Rotterdam Conventions, growers are actively seeking to identify alternatives, and this is documented.

There was list of agrochemical used, refer to World Health Organisation Type 1A or 1B and recorded as Buku Klasifikasi Pestisida menurut WHO (Pesticide Books according to WHO) and procedure of usage of this chemical such as standard operation procedures (SOP), and MSDS. ANJA Binanga has provided procedure SOP-EHS-011 Prosedure Pengelolaan Limbah Agro Kimia dan Kemasan Pestisida, Agrochemical Waste Management Procedure. Usage of agrochemicals was recorded in Data Penggunaan Bahan Kimia Beserta Dosis Pemakaian per Ha per ton TBS. Refer to Agriculture Ministry, through its decree No. 1/2007 regarding Bahan Aktif Pestisida Yang Dilarang Dan Pestisida Terbatas (Prohibited active ingredients in pesticides and Restricted Pestcides), Head of Sustainable Department has issued memorandum No.: 053/GM/YZ/Int/V-2011 on Penggunaan Pestisida Berbahan Aktif yang di Larang (Usage of Pesticides with Prohibited Active Ingredient). In this regulation, the applicators shall be well trained and have llicense to apply these pesticides, and use adequate PPE which perovided by company. Management of ANJA Binanga has issued Internal Memo GM No: 097/GM/HP/Int/VI-2009 Regarding the health of woman who work with agrochemicals, Perlindungan terhadap Hak Reproduksi Karyawan Perempuan (Reproductive Right for Women Employee) and implementation of this memo was recorded as Pemeriksaan dan Pemantauan Wanita Hamil Dan Menyusui Bagi Karyawan Spraying (Measurement and Monitoring for Pregnant and breast feeding women). The auditors interview the agrochemical sprayers to find out whether they have any skin related disorders or rashes, breathing difficulties or nail abnormality which are classical symptoms of toxic reactions, and found there was no abnormal situation on this. Up to December 2011, The type and dosage of agrochemicals (herbicides and pesticides) as gram of active ingredient per ha and per ton FFB to December 2011 were as follow: round up/isoprophylamina glifosat 486gr/lit (426 gr/ha or 20.63 gr/ton), Ally/methylsulfron 20% (4.71 gr/ha or 0.23 gr/ton), Agristic/alkilaril poliglikoeter 400ml/lit (0.21 gr/ha or 0.01 gr/ton), Basta/alumunium glufosinat 150 gr/lit (0.58 gr/ha or 0.12 gr/ton), Garlon/trichlofir 480 gr/lit (9.21 gr/ha or 0.45 gr/ton), Lindomin/dicholop dimethylamine 865 gr/lit (96.42 gr/ha or 4.67 gr/ton), latron/alkyl glyserol phtalat (0.17 gr/ha or 0.02 gr/ton), Ebor bait (210.15 gr/ha or 23.46 gr/ton), Stratagem (218 gr/ha or 23.46 gr/ton),and Blue-V (218 gr/ha or 23.46 gr/ton). In Central Estate, SIME EBOR BAITS 0.05 BB/Warfarin was uden in November 2011, but there was no procedure available for how to apply this pesticide. The foremen and applicators who applied this active ingredient pesticide did not have the license as required by regulation and the usage records of this rodenticide were not in accordance with the product label. It is categorized as Major NC Auditor team has reviewed the correction and corrective action planned by the company. The correction was provided through SOPs of rat baiting and record of permits to use Warfarin. The corrective actions planned included checking and ensuring that all activities have procedures, trainings of foreman are properly carried out and recorded, socialization and understanding of workers on implementation procedures of rait baiting. There was specific storage in each estate for keeping agrochemicals in each estate. The SOP on how to wash the ex used agrochemical containers was available on site, and the SOP was properly implemented. All ex used agrochemicals were treated as hazardous and toxic wastes and disposed to collectors licensed by the government. For more detail on hazardous and toxic wastes, see section 5.6. The auditor checked the facility in each estates and confirmed it followed the regulation on hazardous and toxic waste disposal.

Non Conformity issued, as NC# 3

Criterion 4.7 An occupational health and safety plan is documented, effectively communicated and implemented.

Top management of ANJA Binanga has established enviromental, health and safety policy as stated in “Kebijakan Lingkungan, Keselamatan dan Kesehatan Kerja” dated 1 Maret 2011. ANJA Binanga has implemented health and safety management system as required by Indonesian Government and obtain SMK3 certification. Organisation Structure of OHS (Tim Panitia Pembina Keselamatan dan Kesehatan Kerja / P2K3) has been established and updated periodically, the report of P2K3 was submitted to Manpower Department in Padang Lawas Regency Dinas Tenaga Kerja every 3 months. Organizational structure of Health Committee was available, while the secretary of the team must have Sertifikat Ahli K3 Umum (Certificate for General OHS Expert). There was regular OHS Committee meetings conducted at monthly interval to give relevant explanations to all mill and plantation supervisors. Daily and before work commences, supervisors of mill and plantations will conduct morning briefing to all workers regarding their jobs for the day including briefing on safety aspects. ANJA has identified, controlled, and monitored the occupational hazard and risk and recorded in form DID_K4.7_EHS_12, Hazard Identification and Risk Assessment Control (HIRAC). This asessment was understood and implemented properly by employees in general, and recorded properly. Workers who are exposed to high risk were identified and regular health examination was conducted as stated in SOP Prosedur Pemeriksaan Kesehatan (PRS-EHS-001) which recorded in Pemeriksaan Berkala Bagi Tenaga Operator Kebun dan Pabrik ( Medical Checkup for Estate and Mill Worker). All workers are insured by PT. Jaminan Sosial Tenaga Kerja (Jamsostek), the national insurance body;

Yes


ANCE

records of member list and payment were available. Personnel protection equipment was given to all high risk employees. The foreman / supervisor in the field have received training in First Aid Accident (P3K) given by clinic doctor on 28 October 2011 ANJA provides health care facilities for spraying operators, workers, and staff as well as people living around the employee’s housing complex. The patient data were registered in their medical record. Each plantation has a health care facility and is visited by a doctor every week. There are regular meetings between management and workers on health and safety issue. All the operations have been risk assessed for obtaining SMK3 certification. With the assessment results, procedures for accidents and emergencies were developed. All the workers are assumed to have a work permit issued by Ahli K3 (Safety Officer) since the auditee has already implemented SMK3. There is a SOP for safekeeping of toxic chemicals and also for keeping records on their use. An area sprayed with a toxic chemical would have a signboard posted warning people of the danger and telling them to keep away. There was general Medical Check Up (MCU) for highrisk worker both in mill and estates. The auditor has chekced the record of each estate and mil. Record of training, socialization of OHS, morning meeting, certificate of training, use of safety equipment such as fire extinguisher were available. There were several OHS trainings since March until October 2001 such as training on OHS and RSPO, First aid, HIRACand OHS program. Training of RSPO and OSH was given by the sustainability department; training or agronomy (includes spraying). by the estate manager.

Criterion 4.8 All staff, workers, smallholders and contractors are appropriately trained.

Management of PT ANJA BINANGA provides procedure to improve the competency of its worker through procedure 014/HR&GA/CP/Training/ 07-2007,as well as for its subcontractor in procedure Pelatihan Bagi Karyawan Kontraktor di dalam Pabrik, SOP-SAF-008. Both of the procedures mentioned the training mechanism for its staff, worker, subscontractor, and outgrower farmer in accordance with workers’ positions and competencies. Training programmes are formulated on yearly basis. There are several training programmes for workers, i.e spraying practices, Integrated Pest Management, Occupational Health and Safety, toxic and hazardous substances, toxic and hazardous waste management, and fire prevention and control. While training for smallholders include use of PPE and last information about FFB price. Training for subscontractors was held on November 25, 2011 to PT ABA general contractors and PT Vickers Hoskins Mechanical and electrical contractor on July 7, 2011 regarding safety. Training for FFB suppliers was also available. Interviews with staffs and workers of mill and plantations showed that they are aware of the risk of their job, to environment and safety and health. It was confirmed that the training was effective and the competence of worker was enough to support their job. Interviews with external FFB smallholders showed that they knew what is personnel protection equipment (PPE) and its purpose, and FFB price regulation. All training records during 2010 and 2011, including attendance lists, photographs, and training material were available and maintained properly. There was evaluation of the effectiveness of the training for all those trained participants. The mill and estates have the individual training record files for all their employees.

Yes

Criterion 5.1

Env.Aspects of plantation and mill management, including replan-ting, that have environmental impacts are iden-tified, and plans to mitigate the nega-tive impacts and promote the positive ones are made, implemented and monitored, to demonstrate continuous improvement.

PT ANJA BINANGA has performed first Environmental Impact Assessment (AMDAL/RKL-RPL) based on Deree of Agricultural Ministry No.SK/Mentan. 014/ ANDAL/RKL-RPL/BA/V/95 dated 3 Mei 1995. The first issue of document was approved in 1998, and it was updated quarterly as Laporan Monitoring Rencana Kelola dan Pemantaun Lingkungan / RKL-RPL (Monitoring Report of Environmental Management and Monitoring Program). The AMDAL information classified the activities into negative and positive impact. The listed negative impacts consisted of : 1) provision of non forest areas, 2) land clearing, and 3) procurement of infrastructure; while the positive impacts include: 1) Procurement of infrastructure, 2) Cover crop planting, 3) Planting of main crops, 4) maintenance of Immature and Mature crops, 5) Labour vacancy and 6) Increased of community wages . Auditor team reviewed the last RKL/RPL updated on Quarter 1, 2, and 3 of 2011. The assessment covered both the mill and estates of ANJA Binanga in three estates, East, Central, and West Estates.

was regularly submitted to Badan Pengendali Dampak Lingkungan Daerah/BAPEDALDA or Local Environmental Impact Assessment Agency every semester (6 months). In RKL-RPL year 1998 the assessment did not include review on Land Application, and so far there was no update on the RKL/RPL reported to BAPEDALDA. A non conformity (NC) was issued on this. The company has already made the correction and taken the corrective actions on thisNC


Criterion 5.2

The status of rare, threatened or endangered species and High Conservation Value habitats, if any, that exist in the plantation or that could be affected by plantation or mill management, shall be identified and their conservation taken into account in management plans and operations.

HCV assessment was conducted on site during 31 May - 4 June 2011. ANJA Binanga held public consultation on September 22, 2011 by FOCUS CONSULTING GROUP [email protected] ; www.fcg.co.id; led by approved HCV assessor Ir. Siswoyo, Msi. Total identified HCV area =324.58 Ha or 3.27% of total ANJA Binanga area. East Estate was found to have HCVs 1.3; 4.1; 6, totalling 118.78 Ha. There was no protected flora.

Yes.


http://www.fcg.co.id/


ANCE

HCVs 1.3; 4.1 were found in Central Estate covering an area of 153.10 Ha. It was identified in East Estate that there are 2 species of protected mammals based on CITES, IUCN PP No.7/1999 such as : Macan akar ( Prionaililurus bengalensis) and Rusa (Rusa unicolor) + CITES Appendix II = Kerek (macaca fascicularis) 2 species protected aves : Cekakak belukar (Halcyon smyrnensis) and Kipasan Belang (Rhipidura javanica + CITES betet ekor panjang (Psittacula longicauda); 2 specied protected reptils CITES kobra Naja sumatrana) and biawak (varanus salvator). In Central Estate there were 2 species of mammals such as : Macan akar ( Prionaililurus bengalensis), Rusa (Rusa unicolor) + CITES Koka (Presbystis cristata); 8 species protected aves (2 D + 6 CITES) such as Elang tikus (elanus caeruleus, Cangak merah (Ardea purpurea, Cekakak sungai (Todirampus chloris), Madu kelapa (Anthrepes malacencis), Madusriganti (Nectarina jugularis) and Serindit melayu (Loricanus galgulus). No protected flora was identified. ANJA Binanga has established SOP to manage and monitor HCV as stated in Prosedur Pengelolaan dan Pemantauan NKT (PRS-SDV-003) and the organization of this was performed in Struktur Organisasi Pengelolaan HCV Dan Job Description Conservation management plan was available on site, monitoring of biodiversity every 6 month by Conservation & HCV staff. The management of HCV including the distribution of posters or erection of signage boards to inform or warn people not to hunt or kill the protected species, and monitoring the existances of each HCV.which has been identified.

Criterion 5.3

Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner

All waste streams have been identified in the waste management plan and handled appropriately. Office waste and household waste were segregated, recycled where possible with rest to the landfill. Human waste was discharged into septic tank. Fibre was used as fuel for furnace. EFB for fertilizer as mentioned in Section 4.2 Palm oil mill effluent (POME) was used for land application as fertilizer supplement. POME from mill was pounded and an-aerobically digested in 8 ponds. The treated effluent with reduced BOD was then applied to the land in flat beds. The BOD level from ponds were monitored monthly and reported in the form Monitoring Analisis Limbah B3 & Monitoring Limbah Cair Pabrik. To avoid spillage on the soil, there was secondary containment and oil traps in fuel/oil storage Air pollution (from the boiler/generator) was controlled by routine maintenance, and the air quality from the emission stack was monitored every six month. Hazardous wastes in the estates and mill are recorded and kept in a store room, with signs warning of the potential danger. The wastes include pesticide containers, batteries, and waste oil and used oil filters. TMP has not yet disposed of any waste container because it has not yet obtained a licence for dealing with the wastes. However, some waste oil is used as lubricant for engines in the mill. Washings from knapsack sprayers are poured into a tank and then used to spray weeds. There was procedure to manage waste, Prosedur Pengelolaan Limbah B3, SOP-EHS-012 (Hazardous Waste Management ). This procedure was available and cmmmunicated to waste officer at all sites of ANJA Binanga estates and miil. Wastes were identified in format Waste Identification Risk Assesment, which identify all types of wastes, the pollution sources, amount, where to be disposed,name of waste collector and its truck identication. Copy of permit/licence of waste collector were available both at ANJA Binanga mill and plantations. Toxic and hazardous waste was collected at centralised hazardous warehouse and PT Horas Miduk collected the wastes regularly. Horas Miduk has a licensed as collector for toxic and hazardous waste based on Decree Letter No B.9455 FDA, from Ministry of Environment (MoE), valid until May 2012. There was hazardous transporter licence from Transportation Department valid from 22.10.2009 until 22.10.2014 and hazardous central warehouse has also licence from MoE No. 377A/2009 valid from 9.7.2009 until 2014, All waste water, hazardous waste, and emissions complied to applicable regulation and reported in RKL-RPL report every six month and submitted to the Environmental Agency of Padang Lawas (PALAS) District, North Sumatera Province

Yes

Criterion 5.4

Efficiency of energy use and use of renewable energy is maximized.

Fibre and shells used as energy source in the mill (bio fuel) Records of fibre and shells used as renewable energy used were recorded as “Pemakaian TotalEnergy” and monitored in the manager’s Monthly Report on the mill. During 2008 to 2011 PT SIMP used around 36,000 ~ 30,000 ton fibre and 12,000 ~ 10,000 ton shell as bio fuel. Electrical energy comes from turbine (bio fuel) and generator (diesel). From the data, it was noted that there was an increase in the use of turbines (bio fuel) of 78% at the beginning of the year 2011 to 85% at the end of the year. The use of diesel fuel for generators at the beginning of the year 22,000 liters / month and at the end of the year to 14,000 liters / month, decreased around 40% Records of fibre and shells used as renewable energy were recorded as “Laporan operasional Turbin , laporan Penggunaan Cangkang” and “Laporan penggunaan BBM Solar dan Vehicle ANJ Agri” and monitored in the manager’s Monthly Report on the mill. Efficiency analysis was available and records on energy used was maintained properly

Yes

Criterion 5.5

Use of fire for waste disposal and for preparing land for replanting is avoided except in specific situations, as identified in

the ASEAN guidelines or other regional best practice.


ANCE

The company disallows the use of fire for any land preparation for replanting and there was no evidence of waste burning. There was zero burning policy available under RSPO policy and procedure according to the policy was SOP Agronomi SOP-OPR-003 SOP Land Clearing with Zero Burning Technique.Zero burning policy is also stated in contractor’sagreement, SOP-EHS-006 of Fire Handling , and SOP-SAF-006 SOP of Emergency Action Plan As part of fire prevention, there is fire fighting training provided by Dinas Pemadam Kebakaran (Provincial firefighting authorities) to person in charge in Emergency Team, and record of the training was available. Fire extinguishers present in various locations on site and need to be checked periodically, as almost of them were checked and several not completed checked. The analysis and maps of critical land was recorded as report, namely “Analisis Tingkat Kerawanan Kebakaran Lahan”, “Peta Tingkat Kerawanan Kebakaran Lahan”,and “Daftar Sarana dan Prasarana Penanggulangan Kebakaran Lahan” which available at all plantations.

or emergency alarm for getting attention and help during emergency was available and checked regularly.

Yes

Criterion 5.6

Plans to reduce pollution and emissions, including greenhouse gases, are developed, implemented and monitored.

ANJA Binanga has program to reduce greenhouse gases emissions in the future, but still to be planned There was identification of the sources of pollution. At mill, air pollution was from boiler and generator. Air pollution measurement was conducted every six months by Labour Department’s Laboratory (Laboratorium Pengujian DISKIMPRASWIL) Riau province and recorded as “Laporan Hasil uji emisi sumber tidak bergerak, kualitas udara lingkungan kerja & emisi sumber bergerak” (Air Emission Monitoring Report ). Last measurement of air emissions was on March and July 2011. Liquid wastes, e.g. POME, are processed through 8 series of settling ponds where anaerobic bacteria was used to digest wastes and reduce BOD. The treated effluent was applied to the field in flat beds and ready to use as land application. Usage of POME for land applicatiion was aimed at reducing the use of inorganic fertilizers. Procedure of usage of POME was provided in Prosedur Pengelolaan Land Aplication PRS-EHS-013 which reported in Laporan Retensi pengisian kolam limbah & Lay out influent limbah pabrik. The average BOD level were about 2,000 ~ 2,500 ppm which complied to the permit from the Regent of Tapanuli Selatan No. 660.31/1007/K/2002, which was below 3,000 ppm. Auditor checked and verified that all waste water, hazardous waste, and emissions complied to applicable regulation and reported in RKL-RPL report every six month and submitted to the Environmental Agency of Padang Lawas (PALAS) District, North Sumatera Province

Yes

Criterion 6.1 Aspects of plantation and millmanagement including replanting thathave social impacts are identified in a participatory way, and plans to mitigatethe negative impacts and promote thepositive ones are made, implementedand monitored, to demonstratecontinuous improvement.

The Social Impact Assesment has been integrated in the Environmental Impact Assessment (AMDAL/RKL-RPL) No.SK/Mentan. 014/ ANDAL/RKL-RPL/BA/V/95 dated 3 Mei 1995, conducted by local consultant from Sumatera Utara University. There was not many information about social impact assessment for estates and mill in this assessment. The social impact assessment noted the positive impacts on activities related to labour vacancy and increase in community wages. The data on social and economic analysis and impacts were collected through questionnaire surveys. There were records of Corporate Social Responsibility (CSR) activities for year 2011. The program covered such as training on best practices for palm oil to farmer and smallholder, contribution given to community, such as road repair, school contribution. Social impact of company was discussed during stakeholder meeting on October 13, 2011, and matters of concerned were discussed in detail in section 3.3 of this report.

Yes

Criterion 6.2

There are open and transparent methods for communication and consultation between growers and/or millers, local communities and other affected or interested parties

PT ANJA BINANGA has prepared a system on how to provide adequate information to other stakeholders on environmental, social and legal issues relevant to RSPO, through procedure

Penanganan Komunikasi Stakeholder, Stakeholder Communication Procedure (PRS-SDV-006) rev.01, 01.12.09, and Prosedur Stakeholder Meeting, (PRS-SDV-007) held by Community Relation Officer. Record of stakeholder list

and minutes of stakeholder meeting was available. Auditor team assessed the implementation of this procedure and found that all information received from related parties and its responses was performed in Rekaman Penerimaan Informasi dan Tanggapan

Stakeholder, Record of Information Request and Respond, (DOC-CRO-001), dan Rekaman Penanganan Informasi dan

Tanggapan , Record of Handling of Information and Respond, (DOC-CRO-002);. The records contain information of date, name, organization, information requested, action taken to request , person in charge whom follow up or, and other references i.e. letter.

Yes

Criterion 6.3

There is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all parties.

Lampiran 6.2 : Daftar stakeholder ANJA Binanga dan Notulen Stakeholder meeting ANJA Binanga

PT ANJA BINANGA has procedure and mechanism on how to handle disputes, noted in memorandum No. 022/HR&GA/CP/Perbedaan Pendapat/06-09. This policy has mechanism for difficult-to- resolve conflicts whereby such cases would be brought to courts for legal judgements. The policy has been socialized to internal and external stakeholders.

All information received from related parties and its responses was performed in Rekaman Penerimaan

Yes


ANCE

Informasi dan Tanggapan Stakeholder, Record of Information Request and Respond, (DOC-CRO-001), dan Rekaman

Penanganan Informasi dan Tanggapan , Record of Handling of Information and Respond, (DOC-CRO-002). These

records were maintained for at least five years.

Criterion 6.4

Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities and other stake-holders to express their views through their own representative institutions.

PT ANJA BINANGA has a policy on compensation for loss of legal or customary rights, noted in memorandum No. 021/HR&GA/CP/PembebasanLahan/06-09 and procedure of Pembebasan Lahan Dan Tanam Tumbuh. This policy mentioned how to handle land conflict if it cannot be resolved by negotiation. This policy has been communicated to stakeholders during stakeholder meeting and public consultation conducted on June and September 2011. When public consultation held on March 7, 2012, auditor found that the stakeholders were aware and understood the content of the procedure. There was conflict between ANJA Binanga and local community since 2011 regarding land dispute in Ramba Village which still continuing until now. Eventhough it had been brought into court and based on Supreme Court decree that ANJA won that legal case, the local communities still cannot accept this situation. ANJA is still working on the negotiation process with local communities and other stakeholders such as police, regent and council member of Padang Lawas regency to solve the problem. All records are kept properly, and audit team checked on Surat Ganti Rugi Tanah, Surat Perjanjian Ganti Rugi Tanah, Bukti Pembayaran Ganti Rugi

Yes .

Criterion 6.5

Pay and conditions for employees and for employees of contractors always meet at least legal or industry minimum

standards and are sufficient to provide decent living wages.

PT ANJA BINANGA has a policy on social responsibility as shown in memorandum No. 025/ HR&GA /CP/ Tanggung Jawab Sosial Perusahaan/06-09. The company set the salary based on Governor of North Sumatera 2011 No. 417/ Kep.Gub./ Disosnakertrans /2010 and Workers Union Agreement of Plantation and Mill (Badan Kerja Sama Perkebunan dan Pabrik Sawit/ BKS-PPS No 165/BKS-PPS/2010. According to this agreement, PT PT ANJA BINANGA in 2012 set the minimum salary of Rp. 1,033,000, which consists of basic salary and allowance. Pay rates including working time, overtime pay terms are included in work contract(Perjanjian Kerja Bersama - PKB). Pay rates are based on Undang-Undang No.32 Year 2004 Workers Union Agreement and as per the employment agreement. Pay rate includes basic wages and allowances and available in internal memorandum on minimum wages No.008/GM/YZ/Int/I-2011. Audit team checked on List of Worker’s Salary in 2011, Worker’s Contract Agreement, and payment of worker insurance. Payment records showed that the workers are receiving more than the minimum wage, between Rp 1,100,000 – Rp2,554,205. Payment records are signed by the workers to acknowledge receiving the payment in full and understand the calculation. Interview with workers confirmed that they understand the pay rate and the payment was on time and never delay. Company provides housing for each family, clean water (water tested by the health authorities to confirm whether it is fit and safe for human consumption), electricity, medical facility, bus stop, school buses,church, mosque, kindergarten, sports activities,domestic waste collection, and other general social faclilities.

Yes

Criterion 6.6 The employer respects the right of all personnel to form and join trade unions of their choice and to bargain collectively. Where the right to freedom of association and collective bargaining are restricted under law, the employer facilitates parallel means of independent and free association and bargaining for all such personnel.

PT PT ANJA BINANGA has a policy on the recognition of freedom of association under internal memorandum No. 079/ANJA-Binanga/GM-HRD/IM/VIII/2011.The policy includes freedom of association, respect for every worker to have the right to form and to be a member of labor union. There was also memorandum of Bipartite Agreement between company and employee’s representative No. 560/393/2011, dated June 27, 2011 regarding Bipartite Establisment Period 2011- 2014, and record on this was available.

Yes

Criterion 6.7

Children are not employed or exploited. Work by children is acceptable on family farms, under adult supervision, and when not interfering with education programmes. Children are not exposed to hazardous working conditions.

PT PT ANJA BINANGA has a policy on recruitment for mill and each estate. Kebijakan Perusahaan tentang Pedoman Penerimaan / Pengangkatan/ Mutasi/ Promosi/ Demosi Karyawan “ Rev 0/Mei 2009, batas penerimaan usia 18 – 50 tahun This policy includes the statement that no worker under 18 years of age will be accepted as employee of the company. There was memorandum from Head of HRD No. 21/HRD/INT/VII/2009 “Larangan Mempekerjakan Pekerja di Bawah Umur”. Cheks on records showed that no child labour was found.

Yes

Criterion 6.8

Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation, union

membership, political affiliation, or age, is prohibited.

PT ANJA BINANGA has a policy based on Undang-Undang no. 13 tahun 2003 tentang Tenaga Kerja (Act no 13/2003 about Labour) about equal opportunities for each mill and plantation. ANJA Binanga has established a policy regarding equal right and opportunity of employee as stated in Kebijakan Perusahaan Tentang Pedoman Penerimaan/ Pengangkatan & Mutasi/ Promosi/Demosi Karyawan and in Kebijakan Tentang kesempatan kerja yang sama bagi semua orang. ANJA Binanga also established a policy on commitment not to employ child labour. The policy indicated that workers

Yes .


ANCE

have same opportunities for promotions regardless of race, caste, national origin, religion, disability, gender, sexual orientation, union membership, political affiliations or age. It was noted that company accepted new employee based on their capabilities and qualifications. In procedure SOP AA-HR-305.2-R0 “Rekrutmen dan Seleksi Karyawan” (Reqruitment and Selection of Employee) and through interview with workers in mill and plantations, it was confirmed that there was no discrimination on working opportunities, all workers were treated equally. Records of employee’s reqruitment and its contract agreement was available. ANJA Binanga has established policy regarding equal right and opportunity of employee as stated in Kebijakan perusahaan tentang pedoman penerimaan/pengangkatan & mutasi/promosi/demosi karyawan and in Kebijakan Tentang kesempatan kerja yang sama bagi semua orang. ANJA Binanga also established policy regarding commitment not to employed child labour.( a repeat of the 2

nd

sentence above!) Cheks on records show that no child labour was found (a repeat of last sentence in C6.7 above!)

Criterion 6.9

A policy to prevent sexual harassment and all other forms of violence against women and to protect their reproductive rights is developed and applied.

There is Internal Memo GM No: 097/GM/HP/Int/VI-2009 Perlindungan terhadap Hak Reproduksi Karyawan Perempuan or Protection of reproductive right for female workers and No. 038/GM/YZ/04/2011 Penyelesaian Kasus Pelecehan Seksual dan Struktur Organisasi Komite Penanggulangan Masalah Pelecehan Seksual. The company held the sozialisation of the policy regarding sexual harassment and related procedure on 23 May 2011. Organisation structure of gender committee and specific grievance mechanism has been established.

Yes . .

Criterion 6.10 Growers and mills deal fairly and transparently with smallholders and other local businesses.

PT ANJA BINANGA has developed a Working Agreement between company and its suppliers under Surat Perjanjian Pembelian TBS Kelapa Sawit Milik Perkebunan No. 002/ ANJ-Agri/SP/TBS/I/2011 and SOP Pembelian TBS Luar No.ANJA-F&A-SOP 07. The FFB prices are based on current prices agreed by both parties and updated monthly. Records of payment from company to suppliers were available and checked during assessment, include its deductions if any. Interviews with FFB suppliers confirmed that payment was transparent and understood. The aspect of health and safety that must be complied by supplier and contractor also stated in the agreement. The suppliers and contractors shall equip their activities with personnel protection equipment (PPE) properly. ANJA Binanga gives opportunity to local community to sell FFB with decent price, or to be transporter of FFB as long as they pass the tender process and qualification.

Yes

Criterion 6.11 Grower and mills contribute to local sustainable development wherever appropriate.

ANJA has establish a policy regarding CSR as stated in Kebijakan Perusahaan tentang Tanggung Jawab Sosial Perusahaan No.022/HR &GA/CP/Tanggung jawab Sosial Perusahaan/06-09/Rev.0/Juli 2009. CSR program was available for both ANJA Binanga mill and plantations through contributions to local government and communities, such as: Provide road maintenance for villages closed to plantations using company’s grader machines Provide transportation (school bus) and education facilities to play groups, elementary school, junior and senior high school for employees and communities around estates and mill Provide and improve health facilities for villages closed to plantations Charity to local community on festival days, such as festival day of Idul Fitri and Idul Adha. Records of CSR were properly maintained.

Yes

Criterion7.0 assessment.Principle 7 is not applicable to this

assessment.

Criterion 8.1 Growers and millers regularly monitor and review their activities and develop and implement action plans that allowdemonstrable continuous improvement in key operations.

The company can clearly demonstrate improvement in quality, environmental safety and health

management system. There was a mechanism through internal audit that organization regularly monitor

and review their activities, develop and implement action plans that allow demonstrable continuous

improvement in key operations. The internal audit was conducted on February 14-16, 2012 and audit

record was maintained. Below are examples of improvement that have been made, with regards to: Reduction in use of certain chemicals: No more using paraquat for weeding. Environmental and social impacts: measured and monitoring the environmental parameter and reported to the local environmental agency of North Sumatera Province. Waste reduction: conducted the waste management practices by segregation of waste from its sources.

Pollution and emissions : measured and monitoring the pollution and emissions and reported to the

local environmental agency of North Sumatera Province.

Yes

3.2 Identified Non-Conformances and Noteworthy Positive Components 3.2.1 Detail of Non Conformity This section gives an over view of new or revised non-conformities raised during this assessment and of action taken to close out non-conformities arose during the previous assessments.

Non Conformity Report – NC 1/4

Date of issued 09.03.2012 NCR issued by : Wieke Savitri

Location Central Estate Discussed with : RSPO Team

RSPO – Criterion : RSPO Indonesia NI May 2008 Criterion 4.2 Minor 2 Records of efforts to maintain and increase soil fertility (e.g. the use of fertilizer, legume cover crops, compost, and land applications of POME or EFB) based on the results of analysis

Description of Finding/Objective Evident: Records of “Monitoring volume POME pada Lahan Aplikasi” at Central Estate were inaccurate, for example : in Division 3 Block 16, during 1-4 March 2012 the total flatbeds applied with POME exceeded the total actual flatbeds which only 1510, whereas during 24-30 November 2011 the total flatbeds applied were only 1422 of 1510 actual flatbeds without any explanation

Classification Major Minor

Correction: Ensure record of “monitoring volume POME pada Lahan Aplikasi” accurate Corrective Action

1. Ensure monitoring of POME volume in LA 2. Keep records of programed and actual application 3. Recording monitoring of flat bed filling

Auditee sign: Date : 14/5/2012

Auditor Verification: Explanation for corrective action is accepted. It should be ensured that theperson in charge is aware of this procedure well.

Auditor Comments and Conclusion corrective action verified and accepted implementation verified by submitted documents implementation verified on-site the effectiveness of corrective action will be verified in next audit

Date of verification:15.5.2012 Auditor(s) sign:




RSPO – Criterion : RSPO Indonesia NI May 2008

Criterion 4.4 Major 1

Practices maintain the quality and availability of surface and ground water. Protection of watercourses and wetlands, including maintaining and restoring appropriate riparian buffer zones at or before replanting.

Description of Finding/Objective Evident:

Organization has policy not to use agrochemicals along the riparian buffer zones, however it was found that inorganic fertilizer was still applied, for example on October 2011


Correction:

No applications of agrochemicals along the riparian buffer zones.

Corrective Action

To implement monitoring of fertizer usage, especially along the riparian buffer zones.


Auditor Verification:

Explanation for corrective action is accepted. It should be ensured that the monitoring of fertilizer usage is implemented

effectively in the surveillance audit..

Auditor Comments and Conclusion

corrective action verified and accepted implementation verified by submitted documents

implementation verified on-site the effectiveness of corrective action will be verified in next audit





RSPO – Criterion : RSPO Indonesia NI May 2008 Criterion 4.6 Major 3 Evidence of use of only approved and registered agrochemicals permitted by the relevant authorities.

Description of Finding/Objective Evident: There was no procedure available for SIME EBOR BAITS 0.05 BB and records of training for foremen and applicators as it was found that the usage of rodenticide was not in accordance with the product label.


Correction: To provide procedure and records of training for foreman Corrective Action

1. Make sure SOP of rat baiting is available. 2. To ensure that record of permits to use Warfarin is available. 3. Records of training, socialization and understanding of workers working on the implementation of the Rait Baits


Auditor Verification: Explanation for corrective action is accepted. It should be ensured that the person in charge is aware of this procedure well.




Date of issued 09.03.2012 NCR issued by : Anita Masduki

Location West Estate Discussed with : RSPO Team

RSPO – Criterion : RSPO Indonesia NI May 2008

Criterion 5.1 Minor.1 Revisions to Environmental Management and Monitoring document if there are changes in companies operating areas or activities

Description of Finding/Objective Evident

In Environmental Management and Monitoring Plan (RKL-RPL) year 1998 there was no assessment yet on Land Application. Curently this is applicable but there was no update on RKL-RPL


Correction:

Revise the existing RKL-RPL

Corrective Action

1. Creating LA area Productivity Analysis. (Attachment 10.) 2. Records of LA Permit, agreement on waste utilization permit acquisition, change name of the company


Auditor Verification:

Explanation for corrective action is accepted. It should be ensured that theperson in charge is aware of this procedure well.



3.2.2 Resume of Audit Results

Indonesian National Interpretation of RSPO Principles and Criteria

P&C 1.1 1.2 2.1 2.2 2.3 3.1 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 5.1 5.2 5.3 5.4 5.5 5.6 6.1 6.2 6.3 6.4 6.5 6.7 6.8 6.9 6.10 6.11 7 8.1

Sta-tus

1 1 3 1 1 1 1 2 1 3 1 3 1 1 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 NA 1

#NC 0 0 2 0 0 0 1 1 0 1 0 1 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 - 0

“Audited”: “1” Conformity, “2” Minor Non-Conformity, ““3” Major Non-Conformity, NA” not applicable“

“ # NC”: number of Non-Conformities

3.2.3 Audit Outcome

During this audit, it was found 2 Non-Conformities MAJOR, and 2 Non-Conformities MINOR

3.2.3 Some Recommendations for Improvement to the Mill and Estates:

No. Potential Improvement Area / Process Standard:

clause

1 Based on Decree of Ministry of Environment No. 28 and 29 tahun 2003 on Land Application Permit for POME should be communicated to relevant institution and stakeholders.

RSPO team, West Estate

2.1

2 Records of identification of applied flat beds should be available, not only the total number.

Central Estate 4.2

3 Records of rat census should be added with information of critical attack level. Central Estate 4.5

4 Placement of agrochemicals should be systematic, separating those on active usage (Roundup, Ally, Agristik, Basta) from those rarely in use (Fentvalent, Polysiloxane, Latron, Lindomin, Garlon, Thuricide)

Agrochemical Warehouse, West Estate

4.6

5 Proper follow up actions should be taken to rectify the several fire extinguishers which are out of order.

RSPO team, West Estate

4.7

6 Posters of endangered species should be in accordance with HCV assessment report, for example : there was no Orang Utan identified but display in posters and sign boards.

All Estates 5.2

3.2.3 Noteworthy Positive Components The company has made considerable efforts to implement RSPO principles and criteria which were running well, and below are the actions that might be listed as noteworthy positive components.

a. Transparent information for public and compliance of relevant laws and regulations. b. Economic improvement. c. Implementation of Integrated Pest Management (IPM) d. Decrease of use of restricted chemicals, such as paraquat (4.6) e. Environmental Management System f. Management of High Conservation Value areas g. Segregation of wastes h. Training and education

a. Transparent information for public and compliance of relevant lawsand regulations.

The company has commitment of transparency of information and documents that are available for public viewing and efforts to comply with relevant laws and regulations, such as monitoring RKL/RPL(Environmental Management and Monitoring Reports), Report of Toxic and Hazardous Waste, Hak Guna Usaha/HGU (Land Use Title), Izin Lokasi (user rights/Site Permit), IzinUsaha Perkebunan (Plantation Operation Permit), Identifikasi HCV (HCV identification), Surat Ijin Pengambilan Air Tanah/ SIPA (underground water use permit), Current FFB prices, etc (See 1.2 and 2.1)

b. Economic improvement

Economic improvement was noted in the Annual Budget. It covers a minimum period of 3 years which include production forecast, operating cost and production cost. The company has set the production target of mill and plantations to be improved from year to year, and there was target set up for at least 3 years. (See 3.1)

c. Implementation of Integrated Pest Management (IPM) There was serious attention given by PT ANJA BINANGA management for implementing integrated pest management (IPM). This action was taken in order to reduce dependency on chemicals, through introducing and expanding the beneficial plant establishment such as Turnera subulata, Euphorbia heterophylla, and Casia cobanensi. IPM also includes establishment of barn owl boxes around the plantation. Management was comitted that the program will be improved continuously

d. Decrease of use of restricted chemicals, such as paraquat (4.6) Management has committed to further reduce paraquat usage and looking for alternatives of paraquat. The usage was gradually reduced since 2009-2010 and will be continued through The Paraquat (i.e Gramoxone) Reduction Program, from 2011 until 2014.

e. Environmental Management (5.1)

In compliance with the Principles and Criteria 5.1, PT ANJA Agri Binanga has developed Environmental Management System, containing these documents: - Environmental Policy - Environmental Impact Assessment (EIA) - Environmental Management Plan (RKL) - Environmental Monitoring Plan (RPL) - Report of RKL / RPL quarter. - Waste Identification and Risk Analysis - The procedure set out in the EHS SOP related to the environment. - Document management of waste, emissions and pollution

f. High Conservation Value/ HCV (5.2) In compliance with RSPO Principles and Criterion 5.2, PT ANJA develops management systems for areas with high conservation values as part of company policy to preserve natural resources. This system is part of the overall management system, in line with Environmental Management System and include: - Conservation Policy - Identify areas of High Conservation Value / - The organizational structure of the management of HCV - Mapping areas of HCV - Procedure / SOP management of HCV areas - Work plan for the management of HCV - Document management of High Conservation Value Areas (KBKT)

g. Segregation of wastes (5.3) The company has implemented effective control of point source contaminants from agrochemical stores, workshops, mills and housing areas. These pollution control devices are inspected and maintained regularly and wastes were segregated appropriately. ANJA has developed and implemented an effective waste management plan for control of the segregation and disposal of solid wastes

h. Training and education.

Management of ANJA has set high priority on worker competence and provides sufficient training to increase awareness and competence .

3.3. Issues raised during public consultation with stakeholders

Public consultation with stakeholders was held on March 7, 2012 at ANJA Clubhouse. The subjects raised and responded by the company will be reviewed at the first annual surveillance assessment. Subject discussed during the stakeholder meeting were: (1) Knowledge of RSPO; (2) Benefits of the existence of palm oil plantation ANJA BINANGA on the community; (3) Problems experienced related to the presence / activities of the garden; (4) The solution to address the problems that occur.

The results of stakeholder meetings are as follows: 1. In general, participants of stakeholder meetings were briefed on issues regarding RSPO, though

their understandings were observed to be variable. Participants who are relatively more aware of RSPO are mainly participants living close to plantations, such as labor associations, the village chief, and the chairman of KUD. They knew this RSPO information from the management of ANJA BINANGA at stakeholder meetings conducted earlier.

2. Participants of stakeholder meetings stated that the existence of oil palm plantation under ANJA BINANGA has provided benefits to society.

3. The perceived benefits include: a. Provision of employment, both directly related to maintenance activities and the cultivation of oil

palm. Indirectly through partnership such as procurement of equipment, workmanship maintenance of facilities (roads, bridges, building / office). It is also recognized by the representatives of the Social Service and the local Labor.

b. Improved local economy, especially felt by the plasma through the ownership of their smallholdings. Their life is better than before it became plasma. It was well recognized by the Head of Plantations who knew the initial conditions (plasma) of the smallholdings compared with the current conditions. Indicators of economic improvement, among others, the condition of the residential houses, ownership of motor vehicles, both motorcycles and cars. Currently almost all owners of plasmas have motorcycles, and quite a number of them own cars. Another indicator is many children can afford to attend school.

c. Improving the economic prosperity and status of the community. 4. Corporate Social Responsiblity (CSR) Program a. Improvement of road infrastructure. Roads connecting the villages are periodically repaired by the

company in accordance with the priority scale. These improvements are either through road gravelling and surfacing undertaken directly by the company or through providing heavy road machinery to the public.

b. Improvement of the health service. Health facilities / clinic services not only to employees but the community around the estate.

c. Contributions for celebrating the national and religious festivals or other grand activities.The company provides assistance in cash or in kind for religious activities (Idul-Fitr, Eid al-Adha) and national holidays (Agustusan). Assistance is generally provided based on public requests through proposals. In addition to religious activities and national holidays, the company also provides assistance for specific activities in accordance with the proposals of stakeholders, such as lighting facilities on the post BKPM.

5. The results of the meeting with the management of PT ANJA BINANGA : This meeting was conducted to clarify and verify some things related to the stakeholder meeting -

mainly clarifications and solutions that have been made by the management of PT ANJA

BINANGA with regards to the problems raised by participants during the stakeholder meeting. The results of the meeting / clarifications presented by the management of PT ANJA BINANGA are as follows:

a. PT ANJA BINANGA will repair road infrastructure according to corporate priorities. b. The information on RSPO needs to be socialized more intensively through media such as

information boards around the plantation offices. Socialization and communication can be done through meetings or activities such as public anniversaries, religious holidays, or visiting to community.

c. Educational assistance, especially for renovation of school building, to add more teacher, and reference book for scholl library.

d. ANJA BINANGA will improve public facilities such as schools, clinics, village offices (kantor desa), and others in coordination with local government.

4 Certified organization’s acknowledgement of internal responsibility

4.1 Formal sign off of assessment findings. I the undersigned, being the legal representative of the inspected company, agree with the contents of this report and accept the liability in execution of the instructions given in the report.

Signed for and on behalf of PT. ANJA Binanga

Binanga, May 2012

Head of Operations

Philip Liu C.K

Signed for and on behalf of PT. TÜV NORD Indonesia – System Certification Management

Jakarta, May 2012

Lead Auditor

Anita Masduki

Attachment A. List of Abbreviatons

AMDAL Analisis Mengenai DAmpak Lingkungan (Analysis on Environmental Impact)

BPN Badan Pertanahan Nasional (National Land Body)

CPO Crude Palm Oil

CSR Corporate Social Responsibility

EFB Empty Fruit Bunch

EMS Environmental Management System

FFB Fresh Fruit Bunch

GPS Global Positioning System

HCV High Conservation Value

HGU Hak Guna Usaha (Land Right)

HIRA Hazard identification and risk assessment

IPM Integrated Pest Management

IUP Land use permit (Ijin Usaha Perkebunan)

MOU Memorandum of Understanding

MSDS Material Safety Data Sheet

NC Non Conformity

OER Oil Extraction Rate

OPRS Oil Palm Research Station

OSH Occupational Safety and Health

OSHAS Occupational Safety and Health Assessment Scheme

P&C Principle and Criteria

PK Palm Kernel

PKS Pabrik Kelapa Sawit (Palm Oil Mill)

POM Palm Oil Mill

POME Palm Oil Mill Effluent

PPE Personal Protective Equipment

PT Perseroan Terbatas (Limited Company)

R&D Research and Development

RKL Rencana Pengelolaan Lingkungan Hidup (Environmental Management Plan)

RPL Rencana Pemantauan Lingkungan Hidup (Environmental Monitoring Plan)

RSPO Roundtable on Sustainable Palm Oil

RSPO NI Roundtable on Sustainable Palm Oil National Interpretation

SIA Social Impact Assessment

SOP Standard Operating Procedure

UKL Upaya Pengelolaan Lingkungan Hidup (Environmental Management Effort)

UPL Upaya Pemantauan Lingkungan Hidup (Environmental Monitoring Effort)

Attachment B: Copy of Certificate

Attachment C: Module E – Mass Balance RSPO Supply Chain for Mill

STANDARD SOP/Policy/Others Records/Evidence

.1.1

E.1.Documented Procedure

a) Complete and up to date

procedures covering the

implementation of all the

elements in these

requirements.

√ There is a set of SOP developed to ensure the implementation of supply chain mechanism at mill, from receiving FFB, processing, storage, and despatch CPO, i.e : SOP –ENG –01 Receiving o FFB SOP–ENG–02-07 FFB processing SOP–ENG–14 Despatching of CPO

Form MSL-ENG-01:Masterlist

SOP Mill and Plantation

b) The name of the person

having overall

responsibility for and

authority over the

implementation of these

requirements and

compliance with all

applicable requirements.

This person shall be able

to demonstrate

awareness of the

facilities procedures for

the implementation of

this standard.

√ RSPO coordinator is in charge and have the authority to monitor the implementation of supply chain procedure, including the recording of incoming and outgoing of sustainable and non-sustainable oil.

There is a letter of Apointment from President Director to RSPO coordinator and its job desciption as well.

Job Description for RSPO

Coordinator), and Job Decription

for Mill Manager)

1.2 The facility shall have

documented procedures for

receiving and processing

certified and non-certified

FFBs.

√ All recording of incoming and outgoing certified and non-certified FFB are documented in the Mill Daily Report (Laporan Harian Pabrik). The weighbridge ticket for transporting FFBs to the mills has indicated status of FFBs to identify and differentiate between non-sustainable and sustainable FFBs.

Implementation of the mechanism

shall be checked and verified in the

surveilance audit

Sampel of Daily and Monthly

Production Report, February

2012)

E.2 Purchasing and goods in

2.1 The facility shall verify and

document the volumes of

certified and non-certified

FFBs received.

√ All documents and records of volumes of certified and non-certified FFBs received will be recorded in the Daily Production Report (Laporan Harian Pabrik)

RSPO procedure will be

followed up accordingly upon

certification. This will be

checked during surveillance

audit

Sample of Daily Production Report,

March 3, 2012

Sample of Monthly Production Report,

February, 2012

2.2 The facility shall inform the CB

immediately if there is a

projected overproduction.

√ This is not applicable as the mill has not yet received RSPO certification.

Sales of CSPO has not applicable yet.

E.3 Record keeping

3.1 The facility shall maintain

accurate, complete, up-to-date

and accessible records and

reports covering all aspects of

these requirements.

√ Upon certification, all records will be maintained accordingly. There will be a daily, monthly and 3 monthly basis report to monitor the incoming and outgoing oil based on the mass

There was Master Lits of Record, dated

December 17,2011 that figure out all

relevant RSPO records, including for

mass balance supply chain


3.2 Retention times for all records

and reports shall be at least

five (5) years.

√ balance requirements. There was procedure to maintain records in PRS – SDV – 001 and PRS – SDV – 002, rev.00, dated September 01, 2009 regarding Document and Record Control, and Rev 01, December 17,2011

3.3 a) The facility shall record

and balance all receipts

of RSPO certified FFB

and deliveries of RSPO

certified CPO, PKO and

palm kernel meal on a

three-monthly basis.

√ a) There was mechanismon

how to calculate mass balance of FFB purchased as well as the CPO and PK to be despatch through the table Dayly Production Report. Standard operating procedure was in progress to be developed.

In the form Daily Production Report,

and Monthly Production Report, it has

been separate calculation between

certified and non certified FFB puchased

The record of implementation of the

mass balance calculation shall be

checked and verfied in the next

surveilance audit.

b) All volumes of palm oil

and palm kernel oil that

are delivered are

deducted from the

material accounting

system according to

conversion ratios stated

by RSPO.

√ NA NA

c) The facility can only

deliver Mass Balance

sales from a positive

stock. However, a facility

is allowed to sell short.

√ This statement will be

elaborated in the procedure of

mass balance calculation

The evidence of this will be checked and

verified in the nex surveilance audit.

3.4 The following trade names

should be used and specified

in relevant documents, e.g.

purchase

√ This statement will be

elaborated in the procedure of

mass balance calculation

The evidence of this will be checked and

verified in the nex surveilance audit.

E.4 Sales and good out

4.1 The facility shall ensure that

all sales invoices issued for

RSPO certified products

delivered include the following

information: a) The name and

address of the buyer; b) The

date on which the invoice was

issued; c) A description of the

product, including the

applicable supply chain model

(Segregated) d) The quantity

of the products delivered; e)

Reference to related transport

documentation.

√ There was standar operating procedure/ SOP, ANJA-F&A-SOP-06, CPO and Palm Kernel Sales. In this SOP, it was confirmed that all sales invoices issued for RSPO certified products to be despatced include the information of:

- The name and address of the buyer;

- The date on which the invoice was issued

- Description of the product, including the applicable supply chain model (IP/SG/MB)

- The quantity of the products delivered

- Reference to related transport documentation.

There was no records available since

the mass balance supply chain

mechanisme not implemented yet.

However, the SOP was completed with

format of invoice that include all

requirements mentioned in the

procedure.


E.5 Training

5.1 The facility shall provide the

training for all staff as required

to implement the requirements

of the Supply Chain

Certification Systems.

√ There was training policy

issued by ANJA’ management

No.014/HR&GA/Training/07-

2007 dated Juli 31,2007

There was no training records on mass

balance calculation to related staffs, but

the training program was available and

the implementation will be checked and

verified on surveillance audit

E.6 Claims

6.1 The facility shall only make

claims regarding the use of or

support of RSPO certified

palm oil that are in compliance

with the RSPO Rules for

Communication and Claims.

√ The procedure will be followed

up accordingly upon

certification. This will be

checked during surveillance

audit

Not available yet

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RSPO CERTIFICATION ASSESSMENT · RSPO CERTIFICATION ASSESSMENT PUBLIC SUMMARY REPORT PT. TUVNORD Indonesia System Certification Management Has assessed ... ANJ AGRI BINANGA LOCATION