Rph.uml.Fi.general Ledger.v01.121205

8/11/2019 Rph.uml.Fi.general Ledger.v01.121205

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DEWAN MUSHTAQ GROUP

USERMANUAL

FINANCIALACCOUNTING

GENERALLEDGER

Business Process User Manual-Financial Accounting-General Ledger Created onCreated by

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SIEMENS PAKISTAN ENGINEERING COMPANY LIMITED

Table of Contents

! LEGEND!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!"

#! MASTER DATA PROCESSING!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!$

#! CREATE G%L MASTER RECORD CENTRALLY!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!$#!# CHANGE G%L MASTER RECORD!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!" DISPLAY G%L MASTER RECORD!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!#'#!$ (LOCK%UN(LOCK G%L MASTER RECORD FROM POSTING IN COMPANY CODE!!!!!##!) DISPLAY CHANGES ON G%L MASTER RECORD IN COMPANY CODE!!!!!!!!!!!!!!!!!!!!!!!!!#"

"! GENERAL LEDGER TRANSACTION PROCESSING!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!#*"! POST G%L DOCUMENT!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!#*"!# POST WITH CLEARING!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!""!" CREATE RECURRING DOCUMENT!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!"+

$! FURTHER DOCUMENT PROCESSING!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!$&$! MAKE CHANGES TO A DOCUMENT , DOCUMENT NUM(ER KNOWN!!!!!!!!!!!!!!!!!!!!!!!$&$!# MAKE CHANGES TO A DOCUMENT , DOCUMENT NUM(ER UNKNOWN!!!!!!!!!!!!!!!!!!)#

$!" DISPLAY DOCUMENT!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!)*$!$ DISPLAY DOCUMENT CHANGES!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!)+$!) RESET CLEARED ITEMS!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!*#$!* RE-ERSE DOCUMENT , INDI-IDUAL RE-ERSAL!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!*$$!. RE-ERSE DOCUMENT , MASS RE-ERSAL!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!*.

)! GENERAL LEDGER ACCOUNT PROCESSING!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!*+)! DISPLAY G%L ACCOUNT (ALANCES!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!*+)!# DISPLAY%CHANGE G%L LINE ITEMS!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!.$

*! PERIOD END PROCESSING!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!..*! MONTH/END PROCESSING!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!..

*1*1 MA.%A.% C2A%G #A****************************************************************************************************33*1*' P4+ ACC#UAL %#.+********************************************************************************************************80

*1*" ##+ ACC#UAL*****************************************************************************************************************8*1*( 4P% 6 CL4+ P4+.%G P#.47+***************************************************************************************8)*1*5 AU4MA.C CLA#.%G 9.24U +PC.F.CA.4% 4F CLA#.%G CU##%C:***************)0*1* G#/.# CLA#.%G***********************************************************************************************************************)'*1*3 F4#.G% CU##%C: 4P% .M+ #ALUA.4%**************************************************************)3*1*8 CALCULA BALA%C +2 A7;U+M%**********************************************************************111*1*) P4+ BALA%C +2 A7;U+M%*********************************************************************************11"

*!# YEAR/END PROCESSING!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!)*'*1 CA##: F4#9A#7 #C.ABL+/PA:ABL+ BALA%C+**************************************************115*'*' CA##: F4#9A#7 G/L BALA%C+****************************************************************************************118*'*" %#/C2A%G PLA%%7 ALU+*************************************************************************************1''*'*( 7.+PLA: PLA%%7 ALU+***************************************************************************************************1'

.! REPORTING!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!#.

.! STANDARD SAP REPORTS!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!#.3*1*1 C2A# 4F ACC4U%+ L.+.%G********************************************************************************************1'8


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3*1*' L.% .M #AC***************************************************************************************************************1'83*1*" G/L ACC4U% BALA%C+******************************************************************************************************1'83*1*( G/L L.% .M+************************************************************************************************************************1'83*1*5 BALA%C +2 / P#4F. A%7 L4++ +AM%***********************************************************1'8

This training document does not serve to meet all your needs for the knowledge of the SAP R/3System. It should be treated as a sulement and/or guide to your daily work and nothing further.

This training document will only rovide e!lanation of the key and mandatory data fields and notall of the fields aear on the screen. "owever# users may use the online hel facility rovided by

SAP R/3 system by lacing the cursor on the field that re$uires e!lanation and click theicon.

Le0en1 fo2 R%O

# < #e=uired ield4 < 4>tional ield


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! LEGEND

ICONS E3PLANATION

Create ?F5@

Cange ?F@

7is>lay ?F3@

Co>y ?+itF)@

7eli&it ?+itF1@

7elete ?+itF'@

4,er,ie ?+itF8@

Cancel ?F1'@

+a,e ?Ctrl+@

BacD ?F"@

Eit ?+itF"@

Cancel screen ?F1'@

E3AMPLES E3PLANATION

e ield is &andatory - it &ust be illed in order to >roceed

e ield is not &andatory ?to be illed as >er re=uire&ent@


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#! MASTER DATA PROCESSING

#! C2eate G%L Maste2 Re4o21 Cent2all5

Access transaction by!

-6a Men7s Accounting Financial Accounting General Ledger

Master #ecords .ndi,idual Processing Centrally

-6a T2ansa4t6on Co1e F+00

+te> 1 ! dit G/L Account Centrally +creenH

F6el1 Na8e Des4269t6on R%O Co88ents

G/L account no* G/L account nu&ber* # nter a ne G/L account nu&ber*

Co&>any Code .dentiies te Co&>any oric te G/L account is tobe created*

# 11001'001"001(00IIIIIIII***


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. you is to create a ne G/L account it reerence to an eEisting G/L account so tat tesyste& ill co>y te reerence G/L accountJs data to tis ne account clicD on

and te syste& ill >ro&>t you te olloing >o>u> screen* 4terise

clicD on to create a ne G/L account*


G/L account no* #eerence G/L accountnu&ber*

# nter an eEisting G/L account nu&ber ic tesyste& ill co>y its data to te ne G/L account*

Co&>any Code Co&>any Code o tereerence G/L account*

# nter te Co&>any Code ro& ic you ant toco>y te GL*

ClicD on to co>y te data or to cancel*


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+te> ' ! Create G/L Account Centrally +creen


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Account grou> Account Grou> to ic G/Laccount belongs to*

# +elect an account grou> by clicDing te dro>-

don icon or >ress KF(J*7e>ending on te account grou> s>eciied earlieryou ill see dierent ields o>ened or data in>ut*Possible ,alues are!1100 F.7 A+++ A%G.BL+1'00 .%A%G.BL+1"00 L4%G #M .%+M%+1(00 L4%G #M L4A%+ A%7 A7A%C+1500 L4%G #M 7P4+.+ A%7 P#PA:M

100 7F##7 C4+'100 +4#+ +PA# PA#+ A%7 L44+''00 +4C .% #A7'"00 #A7 7B+'(00 +24# #M L4A%+ 6 A7A%C+'500 #A7 7P4+.+ A%7 +24# #M'00 .%#+ ACC#U7'300 +24# #M .%+M%+'800 A #FU%7+ 7U F#4M G4*')01 CA+2 .% 2A%7')0' CU##% ACC4U%')0" +A.%G ACC4U%')0( 7P4+. ACC4U%"100 .++U7 +UB+C#.B7 A%7 PA.7 UP"'00 #+#+

""00 A7A%C AGA.%+ U.:"(00 +U#PLU+ 4% #ALUA.4% 4F F.


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"500 M.%4#.: .%#+('00 L4%G #M L4A%+("00 L4%G #M L.AB.L..+((00 A##A%GM% U%7# .+LAM.C F.%A(500 7B%U#

(00 #7MABL CAP.AL(300 L.AB.L..+ AGA.%+ A+++ +UB(800 L4%G #M 7P4+.+()00 7F##7 L.AB.L..+5100 MAU#.:5'00 #A7 A%7 42# PA:ABL+5"00 MA# UP ACC#U75(00 +24# #M B4##49.%G5500 P4#.4% 4F L4%G #M B4##49.%G500 AA.4%5300 7..7%75800 ACC4U% 9.2 G#4UP C4MPA%.+100 G#4++ #%U'00 77UC.4%+

"00 +AL+ A 4% +AL+(00 #BA/7.+C4U% 4% +AL+500 C4MM.++.4% 4% +AL+00 42# 77UC.4%+ 4% +AL+300 42# .%C4M3100 P%C A#.ABL3'00 P%C +M.-A#.ABL3"00 P%C F.78100 F.%A%C.AL 6 42# C2A#G+)100 AA.4%

PL state&entaccount

MarD tis ield i tis is a P6Laccount*

4MarD te indicator on or eiter PL state&entaccount or Balance +eet accountBalance seet

accountMarD tis ield i tis is aBalance +eet account*

4

+ort teEt nter te G/L sortdescri>tion*

# nter a sort descri>tion o tis G/L account*

G/L acct* longteEt

nter te G/L longdescri>tion*

# nter a long descri>tion o tis G/L account*

Go to

NOTE: If GL a44o7nt 6s Re;en7e nat72e ente2 t


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Accountcurrency

7eter&ines te currency inic te account is&anaged* By deault is P#*

#

4nly balances inlocal currency

+et tis indicator only i youant te balances in teaccount to be u>dated in localcurrency*

:ou a,e to select tisindicator or te olloing GLaccounts!a@ Clea26n0 a44o7nts used

to clear line ite&s in,arious currencies itone local currencya&ount and =6tosting any eEcangerate dierences tat &ayoccur* *g* GR%IRClea26n0 a44o7nt

b@ Accounts =6tenite& &anage&ent inic no oreigncurrencies are &anaged*

7o notset tis indicator or

A/P and A/# #econciliationaccounts*

4/#


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aE category Controls at ty>es o taEescan be >osted togeter ittis account*

4/# Possible Field alues!

- 4nly in>ut taE alloed

4nly out>ut taE alloed

N All taE ty>es alloed

O .n>ut aE Account

4ut>ut aE Account

-B .n>ut taE - don >ay&ents &anaged gross

B 4ut>ut taE - don >ay&ents &anaged gross

Posting itouttaE alloed

. selected ten >osting totis account can be >ossibleitout taE *

4/#

#econ* acct* oracct ty>e*

.ndicates tat tis G/Laccount is a reconciliationaccount or one o te subledgers*

4/# +elect by clicDing te dro>-don icon to ,ie alist o >ossible ,alues*

Possible ,alues are!

AQ AssetDQ Custo&erKQ endor

4>en ite&&anage&ent

+et u> accounts =6t< o9en6te8 8ana0e8ent iosetting entries are to beassigned to te >ostings&ade to tese accounts*Postings to tese accountsre>resent inco&>letetransactions*

+et u> accounts =6tosting to tisaccount*

4/#

Line ite&dis>lay

. tis ield is not &arDed tisG/L account ill only dis>layte balance itout itstransaction line ite&s*

# MarD tis ield*

+ort ey e sort Dey deter&inesat is >o>ulated in teAllocation ield o te G/Lline ite& >osting or teaccount*

# Possible entries!000 Allocation nu&ber 001 Posting date00' 7oc*no* iscal year 00" 7ocu&ent date00( Branc account005 Loc*currency a&ount

00 7oc*currency a&ount003 Bill/eEc*due date008 Cost center 00) Eternal doc*nu&ber 010 Purcase order no*011 Plant nu&ber 01' endor nu&ber 01( Purcase order 015 Personnel nu&ber 01 +ettle&ent >eriod013 +ettl*>er* >ers*no*018 Asset nu&ber 0'1 +eg&ent teEt0'' 4ne-ti&e na&e / city0'" 4ne-ti&e city / na&e

0'( 7ocu&ent eader teEt0'5 CPU date


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0' P&nt >er*bslne date0'3 alue date0'8 Asset nu&ber 0') Pstng &ont ,endor

0"1 Custo&er nu&ber 0"' Pstng yr&ontcurr*0"" Cost center 0"( Mont cost center 0"5 Contract nu&ber 0" 4rder 0"3 Currency Dey0") ProRect nu&ber 055 Fiscal year &ont00 est001 est105 est5101 Cas discnt clearing105 est

+te> (! ClicD on Create/BanD/.nterest tab*


Field statusgrou>

7eter&ines ic ieldsa>>ear en >osting to tisG/L account*

# +elect a ield status grou> by clicDing te dro>-

don icon *

Possible ,alues are!7001 Balance +eet


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700' Balance +eet - Personal %u&ber700" E>ense accounts - Cost Centre700( E>ense accounts - Cost Centre .nternal7005 E>ense accounts - Cost Centre 4>tional

700 BanD accounts -obligatory ,alue date7003 Asset accts ?/o accu&ulated de>reciation@7008 #e,enue accounts - Proit Centre700) #e,enue accounts - Proit Centre 4>tional7010 #econciliation accounts7011 #e,enue accounts - Asset #etire&ent701' E>ense accounts - 9it out Cost Centre701" Clearing accounts ?it settle&ent >er*@701( MM adRust&ent accounts

Postauto&aticallyonly

. selected &anual >osting totis G/L account is notalloed* e*g* Materials A/C

4

ClicD on to sa,e te G/L &aster record* e syste& ill dis>lay a &essage 7ata sa,ed at

te botto& o te screen*

. tis ne G/L account is a P2of6t an1 Loss a44o7nt you need to create a Pri&ary Cost

le&ent and ten clicD on icon*

+te> 5! Create Cost le&ent! .nitial screen +creen ?Also reer to C4 user Manual@


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Note:

. GL Account or BanD A/C or BanD Clearing Account in case o Co&>any code 1100'100''00'"00 and '(00* nter Planning Le,el F0 or &ain banD account B1 CecDPay&ent Clearing Account B' 4ter en CecD Pay&ent Clearing account and B(#ecei>ts Clearing Account*

:ou can enter 2ouse BanD and Account .7 or &ain banD account or itc banD te GL iscreated*


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F6el1 Na8e Des4269t6on R%O Co88entsCost ele&ent e >ri&ary cost ele&ent to

be created*#

alid ro& 7ate as o en te costele&ent is ,alid ro&*

# All cost ele&ent ill be created it a ,alidity>eriod co&&encing 01*01*'000 to

o 7ate as o en te costele&ent is ,alid to*

# nter "1*1'*))))*

Press Onter to go to te neEt screen* *


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+te> ! Create Cost le&ent! Basic screen +creen


%a&e +ort teEt o te >ri&ary costele&ent

# 7eaulted ro& te G/L account sort teEt

7escri>tion Long teEt or te >ri&ary costele&ent

4 7eaulted ro& te G/L account long teEt

Cost ele&entcategory

A nu&ber identiying te costele&ent category

4 Q Pri&ary costs/cost reducing re,enues?or P6L accounts@

ClicD on to sa,e te cost ele&ent record* e syste& ill dis>lay a &essage 7ata sa,ed atte botto& o te screen*

:ou can eiter >roceed to create anoter G/L account or clicD on to eEit to te &ain &enu*

9en a ne GL Account is created you need to >lace tis account so&e are in inancial

state&ent ,ersion clicD on icon*+te> ! Cange GL Account Centrally +creen


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In 4ase of E>9ense A%4s? t


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+elect Financial +tate&ent ersion by >ressing OF( or and ten >ress *


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+te> 3! Cange Financial +tate&ent ersion +creen

+elect Financial +tate&ent .te& ere you ant to >lace tis GL account and ten clicD

*


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+te> 3! Cange Financial +tate&ent ersion +creen

nter GL account or Accounts select 7ebit and Credit indicator and >ress Onter

Press *

A trans>ort re=uest ill be generated sa,e tis re=uest*

%7 4F #A%+AC.4%


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+te> ' ! Cange G/L Account Co&>any code data +creen

MaDe te necessary canges to te ield contents* en clicD on to sa,e your canges or

to cancel* e syste& ill dis>lay a &essage 7ata sa,ed at te botto& o te screen*

:ou can eiter >roceed to cange anoter G/L account or clicD on to eEit to te &ain &enu*

%7 4F #A%+AC.4%


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#!" D6s9la5 G%L Maste2 Re4o21




-6a T2ansa4t6on Co1e F++0

+te> 1! dit G/L Account Cart o Account data +creen

F6el1 Na8e Des4269t6on R%O Co88entsG/L accountno*

G/L account nu&ber* # nter a G/L account nu&ber to be dis>layed*

Co&>any code .dentiies te co&>any oric te G/L account is tobe dis>layed*

# nter co&>any code*

ClicD on ?7is>lay@ icon*

o dis>lay anoter record enter it in te G/L account no* ield and >ress Onter*

%7 4F #A%+AC.4%*


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#!$ (lo4@%Unblo4@ G%L Maste2 Re4o21 f2o8 Post6n0 In Co89an5 Co1e




-6a T2ansa4t6on Co1e F+00

+te> 1! 7is>lay G/L Account Centrally +creen


G/L account no* G/L account nu&ber* # nter a G/L account nu&ber to be blocDed orunblocDed*

Co&>any code .dentiies te co&>any oric te G/L account is tobe blocDed or unblocDed*


ClicD on icon 4# clicD G/L account &enuclicD BlocD

Go to +te> '*


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+te> '! BlocD G/L Account Centrally +creen

F6el1 Na8e Des4269t6on R%O Co88entsBlocD!

BlocDed or creation

. &arDed te account ill beblocDed or creation in allco&>any codes*

o unblocD un&arD or lea,eas blanD*

4

BlocDed or >osting

. &arDed >osting is notalloed in all co&>any codes*


4

BlocDed or >lanning

. &arDed >lanning is notalloed in all co&>any codes*


4

BlocDed or >osting in aco&>any code

. &arDed >osting is notalloed or tis co&>anycode

4

ClicD on to sa,e your canges or to cancel* e syste& ill dis>lay a &essage 7atasa,ed at te botto& o te screen*

:ou can eiter >roceed to blocD or unblocD anoter G/L account or clicD on to eEit to te &ain&enu*


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%7 4F #A%+AC.4%

#!) D6s9la5 Clay Canges Centrally

-6a T2ansa4t6on Co1e F+0(

+te> 1 ! G/L Account Canges in Co&>*Code! .nitial +creen +creen


Account nu&ber G/L account nu&ber* # nter a G/L account nu&ber*

Co&>any code .dentiies te co&>any oric te G/L account is tobe dis>layed*


Period o cange!

Fro& cangedate

7ate ro& ic Cange7ocu&ents to be retrie,ed*

4 :ou can li&it te canges dis>lay by entering acange date* 4terise lea,e as blanD to retrie,eall canges*

i&e i&e canged* 7eault

00!00!00

4 Use te deault*

Canged by User na&e o &ade te 4 :ou can li&it te canges dis>lay by entering a


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cange* user na&e* 4terise lea,e as blanD to retrie,eor all users o a,e canged te G/L record*

Press Onter to dis>lay a list o canged ields*

+te> '! G/L account canges! Canged ields +creen

. you cange a &aster record te syste& logs te canges and generates cange docu&ents*For e,ery ield it records te ti&e at ic te cange is &ade te userJs na&e and te>re,ious contents o te ield*

o dis>lay all canges to a ield >lace your cursor on tat ield and double-clicD it* Go to +te> "*

o dis>lay all canges clicD on icon or coose Goto All canges* Go to +te> (*

o eEit clicD on icon*


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+te> " ! G/L account canges! 4,er,ie +creen

%7 4F #A%+AC.4%


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"! GENERAL LEDGER TRANSACTION PROCESSING

"! Post G%L Do478ent



7ocu&ent ntry nter G/L Account 7ocu&ent

-6a T2ansa4t6on Co1e FB50

+te> 1 ! nter G/L account docu&ent! Co&>any code I%asic dataab +creen


7oc* date +ource docu&ent date* # nter a docu&ent date*

Currency . a docu&ent is in oreigncurrency enter te oreigncurrency code*

For eEcange rate Usersare gi,en " coices!- User need not enter an

eEcange rate* esyste& deter&ines te

# nter a currency code*


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eEcange rate ro& teEcange #ate ablebased on te >ostingdate o te docu&ent*

-User enters aranslation 7ate in te&etailstab* e syste&deter&ines teeEcange rate ro& teEcange #ate ablebased on te translationdate*

- User &anually enterste eEcange rate inte &etailstab*

A arning &essage illa>>ear at te botto& o tescreen i eEcange ratede,iates ro& table rate*Press Onter to by>ass te&essage*

Posting date 7ate or >osting a docu&entto inancial accounting* isill deter&ine ic iscal>eriod ?also Dnon as >osting>eriod@ te transaction isrecogni$ed*

# nter a >osting date*

Period is is te >osting >eriod* .till cange according to te>osting date you a,e

entered* ere is nore=uire&ent to enter orcange te >eriod unless>osting to s>ecial >eriods i*e*>eriods 1" to 1* +>ecial>eriods are oten used oryear-end adRust&ents*

4 . you are >osting to +>ecial Periods 1" to1 ten enter a >eriod* 4terise lea,e asblanD*

#eerence 4ne o te Dey ields tat canbe used to searc or docu&ents at a later retrie,aldate* Any user-deined teEt*

#

+rt tEt e docu&ent eader teEtcontains eE>lanations ornotes ic a>>ly to te

docu&ent tat is not onlyor certain line ite&s*

4

Co&>any code e co&>any code or icte transaction is to be>osted*

# o cange te co&>any code go to! n,iron&ent

Cange co&>any code*

G/L account Account ic is to be >ostedto*

# ClicD on te dro>-don arro to ,ie a list o a,ailable G/L accounts*

7/C 7ebit or Credit* # nter 7ebit or Credit*

A&ount in 7oc*Curr*

7ebit or credit a&ount to be>osted*

# nter an a&ount*

aE code .te&Js taE code* #/4 nter a taE code i te ite& is subRect to taE*

Business area or generating Business AreaFinancial +tate&ents*

#/4 In 4ase? 6f GL a44o7nt 6s of PL nat72e t


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A2ea 6f e>6st

Cost center A cost center is re=uired or Proit and Loss accounts*

#/4 e cost center is entered only in case i GLaccount is o E>ense nature

Assign&ent A reely user-deinable ield i

re=uired!1* o sort te line ite&s

itin a G/L account*'* As anoter Dey identiier

to be used in searcingor docu&ents and lineite&s*

4/#

eEt A 50 caracter descri>tion o te transaction i re=uired*

#/4

nter te corres>onding a&ount or te ite& and oter necessary inor&ation liDe business areacost center ?or P6L ite&s@ taE code ?i te ite& is subRected to G+@ ite& teEt etc* PressOnter to continue in>utting subse=uent ite&s*

4n te eEt ield you can enter a descri>tion or te line ite&*

Ater you a,e entered te G/L ite&s clicD on to ,ie te accounting entries tatill be >osted into te syste&* Additional accounting entries liDe taE calculation etc*

Go to +te> '*


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+te> ' ! 7ocu&ent 4,er,ie +creen

eriy te accuracy o te data* 4nce you are ready to >ost te docu&ent clicD * e syste&ill auto&atically assign a docu&ent nu&ber tat a>>ears at te botto& o te screen* %ote donte docu&ent nu&ber*

Go to +te> "*


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+te> " ! dit G/L account docu&ent! Co&>any codeI +creen

:ou can eiter continue to enter te neEt G/L docu&ent or clicD on icon to eEit*

%7 4F #A%+AC.4%


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"!# Post =6t< Clea26n0

For G/L accounts tat are &anaged on an o9en 6te8 bas6s tis unction is used to clear

teir o>en ite&s* e ield o>en ite& &anage&ent is &arDed in teir G/L &aster record*Ea&>les include banD clearing account oreign currency banD account +ales aEaccount 9itolding aE account etc*

is unction sould not be used or G#/.# Clearing and #econciliation accounts as teycan only be >osted auto&atically by te syste&*



7ocu&ent ntry Post it Clearing

-6a T2ansa4t6on Co1e F-0(

+te> 1 ! Post it Clearing! 2eader 7ata +creen

Please reer to '*1 Post G/L 7ocu&ent or eE>lanation on te ields*


y>e # nter a docu&ent ty>e +A*

#eerence # nter a reerence teEt or nu&ber*

7oc*eader teEt 4

ransaction to be >rocessed!


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4utgoing>ay&ent

is button is to indicate tatte docu&ent is related tooutgoing >ay&ents to,endors*

4

.nco&ing>ay&ent

is button is to indicate tatte docu&ent is or inco&ing>ay&ents*

4

Credit &e&o is button is to indicate tatte docu&ent is a credit&e&o*

4

ranser >ostingit clearing

is button is used or alloter transactions tat re=uireclearing against an o>enite&*

4 MarD tis ield*

Note: 9e use tis transaction to transer 9it olding taE to ,endor account and sale taE to saletaE clearing account s>ecially*

ClicD on icon to go to te neEt screen*

Go to +te> '*


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+te> ' ! Post it Clearing! +elect o>en ite&s +creen

.n AccountJ ield enter a G/L account nu&ber* ClicD and >ress Onter to goto te neEt screen in +te> "*

4nly i you need to dis>lay te line ite&s o oter G/L accounts ten clicD on K4ter accountsJ boEand >ress Onter* e olloing >o>u> screen >ro&>ts you to enter te re=uired G/L accountnu&bers and account ty>e K+J!


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ClicD to go to te neEt screen*

Go to +te> "*


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+te> " ! Post it Clearing! Process o>en ite&s +creen

+elect te ite&s to be cleared*

ClicD *

Go to +te> (*


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+te> (! Post it Clearing! 7is>lay 4,er,ie +creen

nter Posting ay and GL account or neEt line ite&*

ClicD and go to ste> 5


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+te> 5! Post it Clearing! Correct G/L account ite& +creen

ClicD 7ocu&ent +i&ulate

+te> ! Post it Clearing! 7is>lay 4,er,ie +creen


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ClicD to sa,e te docu&ent*

%7 4F #A%+AC.4%


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"!" C2eate Re47226n0 Do478ent

Periodically recurring entries >osted by te recurring entries >rogra& based on AccountAssign&ent &odel

- #ecurring entries are business transactions tat are re>eated regularly suc as rent orinsurance*

e&>lates or recurring entries are >ro,ided*


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-6a Men7s Accounting Financial accounting General ledger

7ocu&ent ntry #eerence 7ocu&ents Account

Assign&ent Model-6a T2ansa4t6on Co1e FM

+te> 1 ! nter Acct assign&ent &odel na&e in Acct assign&ent &odel ield

Press or F5


Acct assign&ent&odel

is ield contains te reelyassignable na&e o an

account assign&ent &odel*

#nter a na&e o Acct assign&ent &odel

#eerence 4 nter a reerence Acct assign&ent &odel na&e*

Currency Currency Dey or a&ounts inte syste&*

4

Cart o accounts

ey tat uni=uely identiies acart o accounts*

4

+a&>le teEt4

e account assign&ent &odel teEt is only usedor docu&enting te acco&>anying accountassign&ent &odel

Press and enter te line ite&


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Please reer to "*1 Post G/L 7ocu&ent or eE>lanation on te ields*

Press e &essage Account assign&ent Model as sa,e


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Go to +te> '*


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7ocu&ent ntry #eerence 7ocu&ents #ecurring ntry

7ocu&ent-6a T2ansa4t6on Co1e FB71

nter #ecurring ntry! 2eader 7ata screen


Co&>any Code .dentiies te Co&>any oric te #ecurring ntry isto be created*

#11001'001"001(00IIIIIII**

First run on 7ate ro& ic te irstrecurring entry is to becarried out*

#

Last run on 7ate u> until ic teinal recurring entry is tobe carried out*

#

.nter,al in&onts

.nter,al in &ontsbeteen eac run o terecurring entry*

4

#un date Calendar day on ic terecurring entry is to becarried out*

4


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Go to +te> "*


Periodic Processing #ecurring ntries Eecute

-6a T2ansa4t6on Co1e F*1(


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F6el1 Na8e Des4269t6on R%O Co88entsCo&>any Code .dentiies te Co&>any or

ic te #ecurring ntry isto be created*

41100 1'001"001(00IIIIIII**

+ettle&ent>eriod

e neEt recurring entry iscarried out on te dateentered ere* 7uring e,eryrun o te recurring entry tisdate is set auto&atically tote neEt date*

#

Furter selection is a,ailable ic can be use according to your re=uire&ent*

>ress OF8 or clicD on * e &essage or tat te batc in>ut session as been successullycreated*

%o you can >rocess te batc in>ut session go to! +yste& +er,ices Batc .n>ut

+essions ?rans* code +M"5@*

Please reer to *1*3

%7 4F #A%+AC.4%*


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$! FURTHER DOCUMENT PROCESSING

$! Ma@e Costed only certain ields are alloed or canges* is is toensure tat!1* ere is data integrity ro& >oint o entry'* An audit trail o all &aRor canges can be &aintained and &onitored*


-6a Men7s Accounting Financial accounting General Ledger

7ocu&entCange

-6a T2ansa4t6on Co1e FB0'

+te> 1 ! Cange 7ocu&ent! .nitial +creen +creen


7ocu&entnu&ber

e +AP generated nu&bero te docu&ent to bea&ended*

# nter a nor&al ?< >osted@ docu&ent nu&ber*

Co&>any code e co&>any code or icte docu&ent as created*


Fiscal year e year in ic tedocu&ent as >osted*

4 nter te year o te nor&al docu&ent*


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+te> ( ! 7ocu&ent 2eader! I Co&>any Code Po>u> +creen

:ou are only alloed to &aintain te ield contents o te K7ocu&ent 2eader eEtJ andK#eerenceJ*

o acce>t te canges &ade and close te >o>u> screen clicD or >ress Onter

o close te screen itout sa,ing canges clicD *

#eturn to +te> "*

%7 4F #A%+AC.4%*


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$!# Ma@e Carticular docu&ent but do not Dno te docu&ent

nu&ber in +AP you can use te searc unction to >ro,ide you a list o >robable entriesbased on >ara&eters entered*



7ocu&entCange

-6a T2ansa4t6on Co1e FB0'

+te> 1 ! Cange 7ocu&ent! .nitial +creen +creen

ClicD to access te docu&ent searc screen*

Go to +te> '*


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+te> ' ! 7ocu&ent List +creen

nter te Dnon actors suc as Co&>any Code Fiscal :ear 7ocu&ent y>e Posting 7ate andso on as selection >ara&eters tat can be used to searc or a docu&ent or docu&ents*

o searc or your on docu&ents &arD te indicator +earc or on docu&ent! Owndocuments only:ou can coose te indicator 7is>lay noted ite&s or don >ay&ent re=uest*

For additional searc ields tat are not ound on tis screen clicD *

4nce you are ready to eEecute clicD or >ress OF8* Go to +te> "*


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+te> " ! 7ocu&ent List +creen

Fro& te abo,e list you can select/double-clicD any o te ite&s or ,ieing* o do so >ositionyour cursor on an ite& and double-clicD it*

Proceed as in (*1 MaDing Canges to 7ocu&ent Q 7ocu&ent %u&ber non to &aDe anyre=uired canges*

o >rint out te list clicD >rinter icon or go to &enu List Print or +yste& List Print* Go

to +te> (*

o eEit ro& tis screen clicD *


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+te> ( ! Print +creen List +creen

F6el1 Na8e Des4269t6on R%O Co88ents4ut>ut de,ice Printer or aE identiication* # +elect an out>ut de,ice ro& te dro>-don list*

%u&ber o co>ies

%u&ber o co>ies to >rint*7eault is 1 co>y*

#

%u&ber o >ages!

Print all By deault syste& >ro>osesto >rint all >ages*

4

Print ro& >age Print s>eciied >ages only* 4

ClicD to send te out>ut to te s>ool syste& and/or out>ut de,ice s>eciied*

%7 4F #A%+AC.4%*


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$!" D6s9la5 Do478ent

Ater a docu&ent as been >osted it can be retrie,ed ro& te syste& and dis>layed

online*



7ocu&ent7is>lay

-6a T2ansa4t6on Co1e FB0"

+te> 1 ! 7is>lay 7ocu&ent! .nitial +creen +creen


7ocu&entnu&ber

e +AP generated nu&bero te docu&ent to bedis>layed*

# nter a nor&al docu&ent nu&ber*


# nter a co&>any code*



Press Onter to go to te neEt screen*Go to +te> '*


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o dis>lay te details o eac line ite& double-clicD on it as son on +te> "*


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$!$ D6s9la5 Do478ent Clay canges

-6a T2ansa4t6on Co1e FB0(

+te> 1 ! 7ocu&ent Canges! .nitial +creen +creen

F6el1 Na8e Des4269t6on R%O Co88entsCo&>any code e co&>any code or ic

te docu&ent as created*# nter co&>any code*

7ocu&entnu&ber

e +AP generated nu&bero te docu&ent to bedis>layed*




Period o cange!

Fro& cangeddate

7ate ro& ic Cange7ocu&ents to be retrie,ed*

4 :ou can li&it te canges dis>lay by entering acange date* 4terise lea,e as blanD toretrie,e all canges*

i&e i&e canged* 7eault00!00!00

4 Use te deault*


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Canged by User na&e o &ade tecange

4 :ou can li&it te canges dis>lay by entering auser na&e* 4terise lea,e as blanD to retrie,eor all users o a,e canged te docu&ent*

Press Onter to dis>lay a list o canged ields*

Go to +te> '*

+te> ' ! 7ocu&ent Canges! Canged Fields +creen

. you cange any ield contents o a docu&ent te syste& logs te canges and generatescange docu&ents* For e,ery ield it records te ti&e at ic te cange is &ade te userJs

na&e and te >re,ious contents o te ield*

o dis>lay all canges to a >articular ield >lace your cursor on tat ield and double-clicD it* Go to+te> "*

o dis>lay all canges clicD on icon or coose Goto All canges* Go to +te> (*

o eEit clicD on icon*


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+te> "! 7ocu&ent Canges! 4,er,ie +creen

Press Onter to close te >o>u> screen*

BacD icon to return to >re,ious screen in +te> ' or Cancel icon to go to +te> 1*

%7 4F #A%+AC.4%*


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$!) Reset Clea2e1 Ite8s

. an ite& is &anaged under o>en ite& conce>t ten tere is a docu&ent status tat is

&anaged internally by te syste&* 4nce te ite& is cleared te line ite& status ould becanged ro& o>en to clear* e status &ust be reset bacD to o>en beore it can bea&ended or re,ersed*



7ocu&ent#eset cleared ite&s

-6a T2ansa4t6on Co1e FB#A

+te> 1 ! #eset Cleared .te&s +creen


Clearingdocu&ent

e +AP generated nu&bero te docu&ent used to clearte o>en ite&s*

# nter a clearing docu&ent nu&ber to be reset*


# nter co&>any code o te clearing docu&ent tobe reset*


# nter te year o te clearing docu&ent*


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ClicD to dis>lay te line ite&s included in te clearing docu&ent* 4nce you a,e conir&ed

tis is te clearing docu&ent to be reset return to te irst screen by clicDing BacD icon*

en clicD to reset te cleared ite&sS tat is te docu&ent status ill be canged ro&Cleared bacD to 4>en* +ince resetting as %4 accounting u>date tereore no accountingdocu&ent is created* A &essage ill a>>ear at te botto& o te screen as son in +te> '*

%ote! Please note that document in which automatically accounts are hit like Sales ta!#(ithholding Ta! and )!change gain/*oss can only be reversed rather reset.

+te> ' ! #eset Cleared .te&s +creen

%o go to 7is>lay G/L Line .te&s ,ia &enu >at! Accounting Financial accounting GeneralLedger Account 7is>lay/cange line ite&s select All ite& instead o 4>en ite&s and

eEecute* Fro& te list o ite&s notice tat te clearing docu&ent you a,e Rust reset as ell aste o>en ite&?s@ originally being cleared by tis clearing docu&ent no a>>ear as 4>en +tatus ?en .te&s@ ater you a,e reset*

%7 4F #A%+AC.4%*


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$!* Re;e2se Do478ent , In16;617al Re;e2sal

As only li&ited ields are alloed to be canged ater >osting to a&end te critical ields

re=uires te G/L docu&ent to be re,ersed and re->osted it te correct inor&ation*



7ocu&ent#e,erse .ndi,idual re,ersal

-6a T2ansa4t6on Co1e FB08

+te> 1 ! #e,erse 7ocu&ent! 2eader 7ata +creen


7ocu&ent no* e +AP generated nu&bero te docu&ent to bere,ersed*





# nter te year o te nor&al docu&ent*

#e,ersal reason #eason or re,ersing adocu&ent

# Fro& te dro>-don list select te &ost rele,antone*

Posting date e >osting date o te

docu&ent created or tere,erse >ostings* . you lea,e

4 . you are re,ersing a docu&ent >osted &any

&onts bacD and you ant te re,ersal to beeecti,e in tat >eriod as ell ten tat >eriod


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it blanD and it ill deault tere,ersal docu&entJs >ostingdate to tat o te re,erseddocu&ent*

&ust be o>ened or >osting i it ad been closed*4terise te syste& ill issue an error&essage*

Posting >eriod 7eaults based on >ostingdate

4

oid reasoncode

e reason to ,oid tece=ue linDed to te >ay&entdocu&ent*

4

o dis>lay te docu&ent to be re,ersed clicD * e docu&ent o,er,ieis son in +te> '*


Ater ,eriying te docu&ent is te one to be re,ersed clicD on to return to te >re,ious

screen ?+te> 1@ and ten clicD on to re,erse te accounting entries*

Go to +te> "**


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$!. Re;e2se Do478ent , Mass Re;e2sal

. te nu&ber o docu&ents to be re,ersed i&&ense ten it ould be &ore eicient to use

te &ass re,ersal unction*



7ocu&ent#e,erse Mass re,ersal

-6a T2ansa4t6on Co1e F*80

+te> 1 ! Mass #e,ersal o 7ocu&ents! .nitial +creen +creen




7ocu&entnu&ber

e +AP generated nu&bero te docu&ent to bere,ersed* A range can beentered ere*

# nter a single or a range o nor&al docu&entnu&bers*


# nter te year o te nor&al docu&ents*

:ou can enter &ore restrictions in te General +election boEJs ields i needed to li&it tedocu&ents to be retrie,ed*


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MaDe sure tat te Test R7nindicator is cecDed unless you are ready to eEecute te actual>roduction run i*e* docu&ents ill be re,ersed*

ClicD to eEecute te >rogra&*Go to +te> '*

+te> ' ! Mass #e,ersal o 7ocu&ents! Log est #un +creen

e list o docu&ents ill be generated*

. any o te& cannot be re,ersed due to so&e ,alid reasons te docu&ents ill be listed at tebotto&*

. te list is co&>lete and can be re,ersed clicD to >roceed it tere,ersal* Go to +te> "*

4terise clicD to return bacD to te >re,ious screen and cange te selection criteria*

e syste& ill assign se>arate docu&ent nu&ber or eac re,ersal* %ote don tese docu&ent

nu&bers or alternati,ely to >rint out te list clicD *

%7 4F #A%+AC.4%*

)! GENERAL LEDGER ACCOUNT PROCESSING


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)! D6s9la5 G%L A44o7nt (alan4es

A G/L account can be dis>layed at anyti&e soing te total transactions to date it teadditional o>tion o drilling don to line ite& le,el*



Account7is>lay balances

-6a T2ansa4t6on Co1e F+10%

+te> 1 ! G/L Account Balance 7is>lay +creen


G/L account e G/L account ic itsbalance is to be dis>layed*

#

Co&>any code e co&>any code or icte G/L account balances areto be dis>layed*

#

Fiscal year e G/L account is structuredbased on iscal year* eyear or ic te balancesare to be dis>layed*

#

Business area o see te balance o te G/laccount Business area ise*

4

. you is to dis>lay te co&bined balances o to or &ore G/L accounts clicD and go to+te> '*


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4terise clicD to eEecute and go to +te> "

+te> '! ntering o Multi>le G/L Accounts Po>u> +creen

A olloing >o>u> screen a>>ears to allo you to enter &ulti>le G/L account nu&bers indi,idually?in +ingle ,als tab@ or as a range ?in #anges tab@*

ClicD to conir& and close te >o>u> screen*

BacD to te irst screen clicD to eEecute and go to +te> "*


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+te> "! G/L Account Balance 7is>lay +creen Q For +ingle G/L Account


Period e >eriod o te year* -

7ebit e total debits >osted ineac >eriod*

-

Credit e total credits >osted ineac >eriod

-

Balance e net debit/credit balanceor eac >eriod*

-

Cu&*bal e cu&ulated totals or eac>eriod*

-

o dis>lay te line ite&s tat &aDe u> te a&ounts >osition te cursor on te res>ecti,e a&ount

and clicD or double-clicD it* Go to +te> (*1


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+te> (*' ! G/L Account Line .te& 7is>lay +creen Q Multi>le G/L Accounts

Line ite&s are dis>layed se>arately or eac G/L account*

%7 4F #A%+AC.4%*


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)!# D6s9la5%Clay/cange line ite&s

-6a T2ansa4t6on Co1e FBL"%

+te> 1 ! G/L Account Line .te& 7is>lay +creen

F6el1 Na8e Des4269t6on R%O Co88entsG/L account selection!

G/L account e G/L account ic itsline ite&s are to be dis>layed*

# nter a G/L account nu&ber*

Co&>any code e co&>any code or icte G/L line ite&s are to bedis>layed*


+earc using searc el>!

+earc el> .d e ot Dey >er&its te userto select an ele&entarysearc el> ro& tecollecti,e searc el> directlyin te in>ut ield it te sortnotation* e restrictions can

also be entered directly in tedialog boE or restricting

4


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,alues*

+earc string For e*g* +elects all recordsor ic na&es begin itHaEH

4

+tatus!.ndicator! 4>enite&s

.ndicates tat only line ite&stat are still o>en ill bedis>layed*

4

4>en at Deydate

e syste& selects all o>enite&s >osted u> to andincluding te s>eciied Deydate and o>en or tis >eriod*e current date is te deaultsetting*

4

.ndicator!Cleared ite&s

.ndicates tat only clearedline ite&s are to be dis>layed*

4

Clearing date 7ate o ic an ite&?s@ iscleared*

4

4>en at Deydate

+a&e as abo,e eEce>t tattis is or cleared ite&s*

4

All ite&s o dis>lay o>en and clearedite&s*

4

Posting date 7ate or >osting a docu&entto inancial accounting*

4

y>e!

%or&al .ndicates to dis>lay nor&altransactions*

4 Most re=uently used so &arD tis boE*

%oted ite&s .ndicates to dis>lay notedite&s suc as don>ay&entre=uest*

4

ParDed ite&s .ndicates to dis>lay >arDedtransactions*

4

o deine oter selection >ara&eters not ound on tis screen clicD *

ClicD or >ress F8 to eEecute and >roceed to te neEt screen in +te> '*


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+te> ' ! G/L Account Line .te& 7is>lay +creen

e ite& list is generated based on te selection criteria s>eciied*

9itin te list te line ite&s can be!

1* +orted Q >osition cursor on te colu&n ic te line ite&s are to be sorted clicD to sort

in ascending order or to sort in descending order*

'* +u&&ed Q >osition cursor on te colu&n or ic su&&ing is to be done clicD *

.dentiy tese icons!

o eE>ort to Ecel go to &enu List E>ort+>readseet*

:ou can urter drilldon to te ite& details by double-clicDing it* Use to toggle ro& dis>lay tocange &ode or &aDing a&end&ent to >osted docu&ents*

%7 4F #A%+AC.4%*


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*! PERIOD END PROCESSING

*! Mont 1 ! Cange ie Currency Ecange #ates! 4,er,ie +creen

ClicD on * Go to +te> '*


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Note.t is reco&&ended to &aintain eEcange rate on daily basis*


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+te> ' ! %e ntries! 4,er,ie o Added ntries +creen


E#t Ecange rate ty>e* # Ecange rate ty>eM!

alid ro& e ,alidity date ro& ictis eEcange rate can beused*

# nter a ,alid ro& date*

Fro& Currency Dey ro& # nter oreign currency Dey*

.ndirectuotation

Ecange rate # nter oreign eEcange rate*

o Currency Dey o # nter U+7*

.ndirectuotation

Con,ersion #ate # nter 1/U+7

o-Fro&

e screen ill be as ollosS


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docu&ents at a later retrie,aldate* Any user-deined teEt*

7ocu&enteader teEt

e docu&ent eader teEtcontains eE>lanations or

notes ic a>>ly to tedocu&ent a ole tat is notonly or certain line ite&s*

4

#e,ersal reason #e,ersal reason or anaccrual docu&ent is05*

# nter ')or #e,erse Accrual and deerral*

#e,ersal date nter te re,ersal date # nter a >osting date or te re,erse docu&ent*

Psty Posting Deys re>resent7ebit or Credit entry*

# .n G/L &odule $' or 7ebit entry and )' orCredit entry*

Account Account to be >osted to* # iter enter &anually or select one ro& te dro>-don list*

Press Onter to go to te neEt screen*

Go to +te> '*


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+te> ' ! nter Accrual/7eerral 7oc*! Add G/L account ite& +creen

nter te debit or credit a&ount and oter necessary data liDe cost center ?or P6L ite&s@ taEcode ?i te ite& is subRected to G+@ ite& teEt etc*

o continue in>utting subse=uent line ite&s enter anoter set o >osting Dey ?(0 or 7ebit 50 orCredit@ and G/L account nu&ber and >ress Onter*

Go to +te> "*


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+te> " ! Hnter Accrual/7eerral 7oc*! Add G/L account ite& +creen

o continue in>utting subse=uent line ite&s enter anoter set o >osting Dey ?(0 or 7ebit 50 orCredit@ and G/L account nu&ber and >ress Onter*

Ater all entries a,e been entered clicD on 7ocu&ent +i&ulate*

Go to +te> (*


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+te> ( ! nter Accrual/7eerral 7oc*! 7is>lay 4,er,ie +creen

eriy te >ostings are accurate* o &aDe canges to te line ite& double-clicD on it in order todrill-don to te ite& detail screen*

ClicD on to >ost te docu&ent* e syste& assigns a docu&ent nu&ber at te botto& o tescreen* %ote don te accrual docu&ent nu&ber*

%7 4F #A%+AC.4%*


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*1*" #e,erse Accrual

is #e,erse Accrual unction can eiter be run &anually by users or sceduled as an

auto&atic bacDground Rob ic runs on a regular basis suc as at te irst day o teolloing &ont ten te re,ersal entries ill be >osted auto&atically by te syste&*



Periodic >rocessing Closing aluate #e,erse

Accrual/7eerral 7ocu&ent


+te> 1 ! #e,erse Accrual/7eerral 7ocu&ents +creen

.n tis eEa&>le te selection screen sos te 7ocu&ent %u&ber ield is blanD* +ince te est#un indicator is &arDed te olloing screen is Rust a si&ulationS tat is no u>date to tedatabase*

. you Dno te docu&ent nu&ber?s@ to be re,ersed you can also s>eciy in te 7ocu&ent

%u&ber ield* %eEt clicD on to eEecute in test run &ode* Go to +te> '*


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+te> ' ! #e,ersal o +election 7ocu&ents! Log est run +creen

4nce you a,e conir&ed tat te docu&ent?s@ on te screen are/is to be re,ersed ten clicD on

*

Go to +te> "*


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*1*( 4>en 6 Close Posting Periods



n,iron&ent Current +ettings 4>en and Close Posting

Periods

-6a T2ansa4t6on Co1e +TAL#T8300"('

+te> 1 ! Cange ie Posting Periods! +>eciy i&e .nter,als! 4,er,ie +creen


ariant Posting >eriod ,ariant # 1100 1'00 1"00 1(00 1500 100 1300 '100''00 '"00 '(00 "100 "'00+elect your rele,ant ,ariant sa&e as co&>anycode*

Account ty>e .n +AP accounts can besegregated into dierentaccount ty>es liDe! alid or all Account y>esA Assets7 Custo&ers endorsM Materials+ G/L Accounts

#

Fro& Account +tarting account nu&ber* # Alays lea,e as blanD*

o Account nding account nu&ber* #Fro& Period 1 +tarting >eriod ?o a range@ to #


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be o>ened or Period Range+*

:ear :ear in ic te starting>eriod is to be o>ened or

Period Range +*

#

o Period nding >eriod ?o a range@ tobe o>ened or Period Range+*

#

:ear :ear in ic te ending>eriod is to be o>ened orPeriod Range +*

#

Fro& Period ' +tarting >eriod ?o a range@ tobe o>ened or Period Range,*

#

:ear :ear in ic te starting>eriod is to be o>ened orPeriod Range ,*

#

o Period nding >eriod ?o a range@ to

be o>ened or Period Range,*

#

:ear :ear in ic te ending>eriod is to be o>ened orPeriod Range ,*

#

Ater closing te >re,ious >eriod and o>ening ne >eriod ClicD on to sa,e te canges* esyste& dis>lays a &essage 7ata sa,ed at te botto& o te screen in +te> '*

*1*5 Auto&atic Clearing 9itout +>eciication o Clearing Currency



Periodic Processing Auto&atic Clearing 9itout

+>eciication o Clearing Currency

-6a T2ansa4t6on Co1e F*1"

Ste + -Automatic learing (ithout &efinition of learing urrency Screen


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+tatus Final ,ersion 1 Page %o)0 o 1'8


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Co&>any codee co&>any code is anorgani$ational unit itininancial accounting*

#1100 1'00 1"00 1(00 1500 100 1300 '100''00 '"00 '(00 "100 "'00

Fiscal year Period 1' &onts as a rule

or ic te co&>any is tocreate its in,entory andbalance seet*

#

Note: is >rogra& clears o>en ite&s ro& custo&er ,endor and G/L accounts ?in >articularG#/.# clearing accounts@ auto&atically* .t selects all accounts ic are s>eciied in te ,aluesets and a,e debit and credit >ostings*


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*1* G#/.# Clearing


-6a Men7s Accounting Financial Accounting General Ledger Periodic Processing Closing #egrou> G#/.# Clearing

-6a T2ansa4t6on Co1e F*1)

+te> 1! Analy$e G#/.# Clearing Accounts and 7is>lay Ac=uisition aE +creen


G/L accounte G/L account nu&beridentiies te G/L account in acart o account

# nter GL Account 5'01010001

Co&>any codee co&>any code is anorgani$ational unit itininancial accounting*

41100 1'00 1"00 1(00 1500 100 1300 '100''00 '"00 '(00 "100 "'00

ey date

7ocu&ents ic a,e notbeen cleared at tis date orose clearing date is atertis date are included in te>rogra& run

#

G#/.# Clearing. tis >ara&eter is selectedte G#/.# accounts arecleared

#

Create Postings +elect tis o>tion to a,e tesyste& create a batc in>ut #


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+tatus Final ,ersion 1 Page %o)' o 1'8


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session or te >ostings

7ocu&ent date7ocu&ent date o tedocu&ents generated*

#

7ocu&ent ty>e

is docu&ent ty>e isused or >osting tedocu&ents*

# nter ty>e SA

Posting date Posting date o te >ostings* #

#e,ersal>osting date

is ield contains te >ostingdate o te re,ersal >ostingsin te batc in>ut session*

#

ClicD on Selectionstab*

Go to +te> '*

en clicD on to eEecute in test run &ode*

Go to +te> "*


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+tatus Final ,ersion 1 Page %o)" o 1'8


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+te> (! Postings +creen

eriy tat te >ostings are correct*

ClicD ?BacD@ icon to return to te >re,ious screen*

+te> 5! Messages +creene abo,e screen sos no error* . tere is error &essage it ill a>>ear in te boE under teeading Message eEt*



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e abo,e screen sos no error* . tere is error &essage it ill a>>ear in te boE under teeading Message eEt*


Press

%o you can >rocess te batc in>ut session go to! +yste& +er,ices Batc .n>ut

+essions ?rans* code +M"5@*


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*1*3 Foreign Currency 4>en .te&s #e,aluation



Periodic >rocessing Mont nd Closing FC #e,aluation


+te> 1 ! Foreign Currency aluation! Postingsab +creen


Co&>any code # nter co&>any code*

,aluation ey7ate

# nter last day o te &ont you is to re,aluete transactions*

aluation&etod

# nter KTO

aluation incurrency ty>e

# nter 'or Co&>any Code Currency*

Creating>ostings

Un&arD to test run* MarD oractual run*

4 .t is ad,isable to un&arD tis ield to do a test runirst to conir& te result is correct*

Batc in>utsession na&e

4 nter an5 na8e fo2 tostingu>on >rocessing o te batc in>ut session later*

Posting date # nter a >osting date or te auto&atic >osting*#e,ersal # nter 01 o te olloing &ont*


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>osting date

#e,erse >osting>eriod

4

#e,erse

>ostings

4 Alays &arD tis ield to generate te re,ersal

docu&ent*

ClicD on 0en Items tab*

Go to +te> '*

+te> ' ! Foreign Currency aluation! 0en item ab +creen

MarD te indicators -al7ate ;en1o2 o9en 6te8sor -al7ate 47sto8e2 o9en 6te8s*

ClicD on 1AS% 2,tab or a cange o Ecange #ate y>e ?M@

Go to +te> "*


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+te> " ! Foreign Currency aluation! 1AS% 2,ab +creen

nter M in Ec* rate ty>e or translation ield*

en clicD on to eEecute in test run &ode*

Go to +te> (*


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+tatus Final ,ersion 1 Page %o)) o 1'8


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+te> ( ! Foreign Currency aluation #esult +creen

ClicD on icon to see te auto&atic >ostings in test run &ode* Go to +te> 5*

Ater you a,e conir&ed tat te >ostings suc as te G/L accounts and a&ount are accurateno do a >roduction ?< actual@ run* Go to +te> 3*


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+te> 5 ! Postings +creen

eriy tat te >ostings are correct*



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+te> ! Messages +creen

e abo,e screen sos no error* . tere is error &essage it ill a>>ear in te boE under teeading Message eEt*



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+te> 3 ! Foreign Currency aluation! Postingsab +creen

o do a

Documents

Rph.uml.Fi.general Ledger.v01.121205