EXPRSSION OF INTEREST (EOI)

DOCUMENTS

MAPPING OF MOST AT RISK POPULATION (MARP) IN

PUNJAB

Round (2016-17)

PUNJAB AIDS CONTROL PROGRAM, Government of Punjab, Primary & Secondary Healthcare Department

July, 2016

1 | P a g e

EXPRESSION OF INTEREST (EOI)

MAPPING/ NETWORK MAPPING FOR KEY POPULATION (IDUs, MSWs, TSWs and FSWs)

IN PUNJAB

1. The Punjab AIDS Control Program (PACP) is leading the provincial AIDS Response in the Punjab working under the Primary & Secondary Healthcare Department, Government of the Punjab. The Program is providing preventive, diagnostic and treatment services to the People Living with HIV/AIDS (PLHIV) and Key Population (KPs). Now the program intents to map the Key Population for IDUs, MSWs, TSWs and FSWs.

2. Punjab AIDS Control Program invites Expression of Interest from the Organizations to implement the mapping project. The objective of the Mapping is to estimate the size and locations of the Key Population (IDUs, MSWs, TSWs and FSWs).

3. The interested Organizations can submit the EOI for any or all districts of the Punjab.

4. The Organizations can download the document of Expression of Interest including TORs from websites (www.ppra.punjab.gov.pk) and www.pshealth.punjab.gov.pk).

5. The Organizations will have to submit of Rs.1,000/- (Non-refundable) as document fee to Punjab AIDS Control Program, 7-B, LDA Flats, Huma Block, Allama Iqbal Town, Lahore and attach the original receipt with the Technical Proposal.

6. The interested Organizations should submit their sealed proposals in the tender box placed at the office of Procurement Cell, Primary & Secondary Healthcare Department, Government of the Punjab, 1-Birdwood Road, Lahore, till 11:00 AM on 27/07/2016.Any proposal received after the prescribed deadline will be rejected and returned un-opened to the bidder. The proposals will be opened publicly on same day at 11:30 AM.

7. The qualified organizations will be contracted for further process of procurement.

8. The process will be governed by PPRA Rules, 2014.

PROJECT DIRECTOR PUNJAB AIDS CONTROL PROGRAM

PRIMARY & SECONDARY HEALTHCARE DEPARTMENT 1-Birdwood Road, Lahore

Phone No. 042- 99205822

2 | P a g e

Section 1: INTRODUCTION Punjab AIDS Control Program is leading the provincial AIDS response in Punjab.

The Government is implementing the Program, through Primary & Secondary

Healthcare Department. The PACP has extensive network of Preventive and

Curative Services. There are Ten Service Delivery Packages (for Injecting Drug

users, Male Sex Workers, Transgender Sex Workers and Female Sex Workers);

Ten HIV/AIDS Treatment Centres, Six PPTCT (Prevention of Parent to Child

Transmission) Sites; Ten VCCT (Voluntary Counseling & Confidential Testing)

Centres; and Twelve Surveillance Centres.

The PACP (the "Authority") invites the proposals ("The proposal") from

interested Organizations for the implementation of “Antenatal Sero-Surveillance

for HIV – Punjab 2015” (the "Project" as detailed in Section 2 below).

Section 2: PROJECT DESCRIPTION

2.1 Project Title:

“Mapping and Net Work Mapping of Most At Risk Population (MARP) in all cities of the Punjab”

2.2 Terms of Reference A brief description of the Terms of Reference is mentioned below:

2.2.1 Goal To conduct a comprehensive assessment of the locations and size of MARP

(Mapping) and characteristics of MARP through geographic and network

mappingof MARP in all cities of the Punjab

2.2.2 Objectives

2.2.2.1 To provide information on size sand characteristics of MARP through geographic and network mapping in all cities of the Punjab

* (MARP = Injecting Drug Users (IDUs), Female Sex Workers (FSW), Male and Transgender Sex Workers (MSWs/TSWs)

3 | P a g e

2.3 Study Groups

The study population shall comprise of four MARPi.e IDUs, MSWs, TSWs and

FSWs

2.4 Study Size

Sr.# City MARP Selected

1 Punjab Province (All cities of the Punjab)

IDU, MSW, TSW, FSW

2.5 Description or Survey Activities

Some of the important activities that would be conducted by the all Consulting

Firms / Organizations / Institutions, during the course of the implementation of

the:

2.6.1. To select and recruit field team; 2.6.2. To participate (allorganization’s key members and field team members

including data collectors) in training of training (ToT) workshop on mapping survey; PACP, along with implementing partner, will provide training;

2.6.3. To conduct mapping of key populations; 2.6.4. To develop and implement an internal monitoring and quality assurance

mechanism in data collection with full documentation for maximum accuracy of survey results;

2.6.6. To ensure weekly reporting to PACP on the survey progress in a given format and daily reporting of fieldwork Coordinator – reporting formats will be provided at the time of contract to all Consulting Firms / Organizations / Institutions.

2.6.7. To ensure confidentiality of data; 2.6.9. To undertake any other work directly related to the assignment as required

by PACP. 2.7 Staffing The Implementing Partner will be required to have at least the following staff on

their payroll:

Principal Investigator, M&E/QA Manager, Finance Manager, Data Manager, Gender Specialist, City Coordinator for each city and the Team Leader for each city and each MARP. 2.8 Monitoring Progress The Implementing Partner will be required to hire dedicated M&E/QA staff for monitoring of the project activities and report the progress to PACP. However,

4 | P a g e

the M&E Officers of PACP will also conduct monitoring / supervisory visits during activities of Mapping as and when deemed necessary by PACP. 2.9 Recording and Reporting Requirements The “Implementing Partner,” at the end of the Project, will submit a comprehensive report for each city and a consolidated report of all the project findings. Other than the reports, the Implementing Partner will also be required to submit the data sheets/forms, in original hard and soft copies, collected during the project execution. All the data, documents, samples, questionnaires, reports shall remain the property of the PACP. The Implementing Partners shall not share, transmit or publish part of data/report. 2.10. Financial Reporting Needs

The minimum recording and reporting requirements will be as follows:

Maintain books of accounts according to Accounting Standards.

Maintain income and expenditure statements of the project proceeds for external annual financial audit.

2.11 Compliance with National and Provincial Guidelines The Implementing Partner will follow national guidelines (current or those that will be developed during the period of contract execution) for Mapping. Where such standards or specifications don’t exist, the specifications and standards laid down by the WHO, UNAIDS or any other agency (approved by the PACP) shall be followed. 2.12. Accountability and Working Relationship The Implementing Partner will be accountable to Punjab AIDS Control Program for the satisfactory execution of the project.

2.13. Duration of Contract The Punjab AIDS Control Program will sign the contact with the Implementing Partner. It will remain effective for a period mentioned in the Contract.

SECTION 3: PROSPECTIVE APPLICANTS

The Prospective Applicants for this Request for Proposal titled “Mapping & Network Mapping of MARP in all cities of the Punjab “may be a single entity or may take the form of a partnership comprising of the two or more separate entities legally registered in Pakistan.

5 | P a g e

3.1 Partnership Lead Members

In case of Partnership, each Partner shall appoint and authorize one(1)"Lead

Member" to represent all partners in all matters connected with the EOI up to

the completion of project.

SECTION 4: PROPOSAL 4.1 Language of proposal TheProposal and all the correspondence and documents related to the Proposal

shall be submitted in English, as specified in Annex 1, with the exception that

any pre-printed information (e.g. brochures) furnished by the Prospective

Applicant may be written in another language.

4.2 Documents comprising the Proposal

The Proposal submitted by the Prospective Applicant shall comprise of following

documents:

(i) basic information on the Prospective Applicant (or each member of a Partnership), as detailed at Annex 2 (Basic Information Form);

(ii) a certified copy of the Prospective Applicant's certificate of Registration (or, if the Prospective Applicant is in Partnership, each of its members'); a t Annex 4 and

(iii) Resume of the Key Staff Members of the Prospective Applicant that may

include but not confined to (Principal Investigator, M&E/QA Manager,

Finance Manager, Data Manager, Gender Specialist, City Coordinator for

and team leader) on the prescribed format at Form F-5; and

(iv) The Prospective Applicant, or if the Prospective Applicant is in

Partnership, the relevant Partner, shall provide the audited financial

statements duly certified by a certified chartered accountant, for most

recent two full financial years for which such statements are available,

including the consolidated balance sheet, income statement and the

accompanying notes.

(v) An Affidavit, in the form of Annex 4(Affidavit), confirming that the

Prospective Applicant and each Partner:

(i) Isnotinbankruptcyorliquidationproceedings; (ii) has not been convicted of fraud, corruption, collusion or money

laundering;

6 | P a g e

(iii) isnotaware ofanyconflict ofinterest orpotential conflictofinterest arisingfromprior orexistingcontractsorrelationshipswhichcould materially affectitscapability tocomplywiththeobligationsunderthe Agreement;and

(iv) has not failed to perform any contract, as evidenced by imposition of a penalty by an arbitral or judicial authority or a judicial pronouncement or arbitration award against the Prospective Applicant or Partner as the case may be; or

(v) has never been expelled from any project or contract by any public/private (UN Agency, INGO etc.) entity or Authority; or

(vi) had no contract terminated by any government or government instrumentality or National or International Civil Society Organization for breach by such Prospective Applicant or Partner.

(vii) have carefully studied the EOI documents and will abide by the rules and regulations

4.3 Pre-Printed Literature

If the Prospective Applicant wishes to provide pre-printed literature (e.g.

brochures) about the Prospective Applicant or the Partner, that pre-printed

literature shall be contained in Part V of the EOI and shall be separately bound.

7 | P a g e

SECTION 5: SEALING AND MARKING OF PROPOSAL

TheProspectiveApplicant shallsealthe originalProposal in an envelope

andshallmark theenvelopeas“EOI for Mapping & Network Mapping of MARP

in all cities of the Punjab"

(i) shall be addressed at following address:

Project Director (PACP)

Procurement Cell

Government of the Punjab,

P&S Healthcare Department,

1-Birdwood Road, Lahore

The envelopes shall each indicate the name and address of the Prospective

Applicant (in case of a Partnership, the name and address of the Lead Member)

to enable the relevant proposal to be returned un opened in the event that it is

declared" late". If the envelope is not sealed and marked as required in this Section 5 of the

PACP will assume no responsibility for any Project Proposal misplacement or

pre mature opening. It is expressly specified that the Prospective Applicants shall submit the

Proposals by hand. The Prospective Bidders shall not be allowed to submit

their Proposals by email.

5.1 Deadline for Submission of EOI Proposals

The Proposals shall be submitted to the PACP at the address specified above,

not later than 11:00 am, on July 27, 2016 i.e.the"EOISubmissionDeadline". Any Proposal submitted after the Deadline shall be rejected and shall be returned unopened to the Prospective Applicant (or in case of a partnership, to then Lead Member) who sent it.

SECTION 6: PROPOSALS: OPENING AND EVALUATION 6.1 Opening of the Proposals

The proposals will be opened publicly on July 27, 2016, at 11:30 AM in the

Procurement Cell, Government of the Punjab, P&S Healthcare Department,1-

Birdwood Road, Lahore

8 | P a g e

6.2 Preliminary Examination

At the time of Public Opening of the proposals, the Authority will carry out a

preliminary examination of each proposal to determine whethe it is complete,

whether the documents have been properly signed, and whether it is generally

in order.

Where the Authority deems it convenient or necessary, it may request

supplementary information or documentation from an applicant (including each

Partner). Whenever such request is made, the applicant shall provide the same

to the Authority, by such date as may be specified by the Authority.

Any applicant found to be non-responsive will be rejected by the Authority and

shall not be considered for any evaluation further.

6.3 Evaluation of the Proposals

The Authority will carry out a detailed evaluation of the Proposals that have not

been rejected after the preliminary examination. The proposals shall be

evaluated by the Purchase Committee constituted by Government of the

Punjab, Primary & Secondary Healthcare Department. The proposals not

conforming to the specified TORs would be rejected.

The Proposals shall be evaluated for assessment of the capability and potential

of the firm/ organization to execute the required project in Comparative Manner

on the basis of following Criteria;

Qualification Criteria Required Documents/ Forms

QC1:Technical Capabi l i ty Criterion1

The Prospective Bidder or if the

Prospective Bidder is in Partnership, at

least one of the partner shall have direct

(i.e. lead in the implementation) or

indirect (i.e. Partner in the

implementation) minimum experience in

Health/Social Sector for 3-years.

DQC1: Service Delivery Project Experience The Prospective Bidder, or if the

Prospective Bidder is a Partnership, the

relevant Partner, shall provide its list of

relevant projects/sites.

9 | P a g e

QC2:Technical Personnel Criterion 2 The Team Leader of the prospective bidder should be an experienced person to implement the project goals.

DQC2:Technical Personnel Criterion The Team Leader of the prospective bidder should have at least 10 years’ experience in Health/ Social Sector. The Team Leader should also give its team members including M&E, Finance, Field, Clinical etc. and attach the CVs for all of them.

QC3:Technical Capabi l i ty Criterion 3 The Prospective Bidder, or if the

Prospective Bidder is in Partnership, at

least one of the Partners, shall have at

least 3 years of experience in the

implementation of the service delivery

projects (preferably with the same MARP

group).

DQC3:Operation Experience The Prospective Bidder, or if the

Prospective Bidder is a Partnership, the

relevant Partner, shall provide its list of

relevant projects/sites in the form

QC4:Technical Capabi l i ty Criterion 4 The Prospective Bidder will have to submit its strategy plan and research protocols for execution.

DQC4:Execution Strategy The Prospective Bidder will have to submit its detail executional planning strategy and related Research Protocol schedule to implement the project requirements.

QC5:FinancialSoundness Criterion 5 TheProspectiveBidder,

oriftheProspective Bidderis in

Partnership,atleastoneofthe

Partners,shallhave financially sound

background.

DQC5:Audited Financial Statements The Prospective Bidder, or if the

Prospective Bidder is in Partnership, the

relevant Partner, shall provide the audited

financial statements duly certified by a

certified chartered accountant, for the l a s t

3 financial year,for which suchstatements

areavailable, including the consolidated

balance sheet, income statement and the

accompanying notes.

10 | P a g e

Proposal Forms

The Punjab AIDS Control Program (PACP) intends to launch “Mapping & Network Mapping of MARP in all cities of the Punjab”. The interested Organizations are requested to submit their Proposals on the prescribed forms depicted as below:

Serial Form

Number

Description Check

List

1. F-1 COVERING LETTER FOR PROPOSAL

SUBMISSION

2. F-2 TARGETS

3. F-3 DESCRIPTION OF METHODOLOGY AND PROJECT IMPLEMENTATION PLAN

4. F-4 OUTLINE OF TEAM/ROLES AND

RESPONSIBILITIES

5. F-5 RESUME OF THE TEAM

6. F-6 STAFFING SCHEDULE

7. F-7 WORK PLAN /GANTT CHART

These standardized forms are obligatory part of the Proposal to be submitted by all the interested Organizations. The proposals submitted on any other format / form shall be rejected.

Note: Each and every page of the EOI should be signed / initiated by the applicant Organization. The last page of the Proposals should bear the complete signatories along with the stamp of Applicant Organizations.

11 | P a g e

FORM 1: COVERING LETTER FOR PROPOSAL SUBMISSION

[Location, Date]

To:

Project Director

Punjab AIDS Control Program

7-B, LDA Flats, Human Block,

Allama Iqbal Town, Lahore

Dear Sir,

We, the undersigned, offer to implement the “Mapping & Network

Mapping of MARP in all cities of the Punjab” in accordance with your Request

for Proposal dated [Insert Date] and our Proposal. We are hereby submitting our

Proposal.

We are submitting our Proposal in association with: [Insert a list with full

name and address of each associated Consultant]

We hereby declare that all the information and statements made in this

Proposal are true and accept that any misinterpretation in it may lead to our

disqualification.

Attached herewith to this Proposal are the following documents, as

appropriate:

(a) Basic Information Form (Annex2)

(b) Previous Experience Form (Annex3);

(c) Registration Certificate (Annex 4)

(d) Affidavit (Annex5), and

(e) Audit Report (Annex 6)

(f) Checklist (Annex 7)

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

12 | P a g e

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Organizations:

Address:

Telephone:

Email:

13 | P a g e

FORM 2: TARGETS

Study Sites

The study population shall comprise of four MARP i.e IDUs, MSWs, TSWs and

FSWs

2.3 Study Size

Sr.# City MARP Selected

1 Punjab Province (All cities of the Punjab) IDU, MSW, TSW, FSW

14 | P a g e

FORM 3: DESCRIPTION OF METHODOLOGY ANDPROJECT IMPLEMENTATION PLAN

Instructions: The TORs and the targets mentioned in Form 2 should be strictly followed in methodology and the work plan. The Proposal is to be divided into the following three areas: A. Methodology The methodology portion of the proposal must encompass the following:

i. Provide understanding of the objectives ii. An approach adopted to implement the project. iii. A comprehensive outline of methodology for carrying out such activities. iv. Applicants must briefly describe their understanding of the research

methodology. (Please DO NOT give an alternative methodology as the methodology given in the Research Protocol will have to be adhered to.)

v. Operational Plan for Data Collection;

Describe your plan for fieldwork including:

Recruiting and training field teams

Team mobilization

Community mobilization

Data collection

Internal and external communication (including to PACP)

Logistic support

Retaining and forwarding data.

Consulting Firms / Organizations / Institutions are also expected to briefly outline the risk considerations during the course of survey work and suggest mitigation strategies.

vi. Internal Monitoring and Quality Assurance Plan vii. Ethical Considerations

B. Work Plan The proposed work plan should be consistent with the methodology, showing understanding of the TORs and must provide following details:-

i. Give an outline of main activities, their content and duration. ii. Internal monitoring and data management system. iii. Delivery dates of the progress reports. iv. An outline of Field implementation plan. v. A list of the final documents, including reports, drawings, and tables

to be delivered as final output.

15 | P a g e

vi. Details of safe waste disposal mechanisms.

C. Organization and Staffing

i. Propose the structure and composition of your team required during

the implementation of the project

ii. Provide an outline of the key staff with their responsibilities, and

proposed technical and support staff

iii. Should state explicitly number of Field Workers, Mobilizers and

data editors/collectors etc in each city.

16 | P a g e

FORM 4: OUTLINE OF TEAM/ROLES AND RESPONSIBILITIES This information is required for the proposed staff. It should include the information about Principal Investigator, M&E/QA Manager,

Finance Manager, Data Manager, Gender Specialist, City Coordinator and team leader for each city and each MARPs.

Name of Staff Area of Expertise Position Assigned Task Assigned

Duration of Stay during

assignment (Full time/Part

time/Hourly basis)

17 | P a g e

FORM 5: RESUME OF THE TEAM Resume of the proposed Key Staff Members that may include; Principal Investigator, M&E/QA

Manager, Finance Manager, Data Manager, Gender Specialist, City Coordinator for each city

and team leader for each city and each MARPs.

1. Position:

2. Name of Organizations:

3. Name of Staff [Insert full name]:

4. Date of Birth: Nationality:

5. Education:

Sr. Degrees obtained College/University Year Attended

6. Membership of Professional Associations:

7. Other Trainings [Indicate significant training since degrees (Under Sr. 5: Education) were

obtained]:

8. Countries of Work Experience: [List countries where staff has worked in the last ten

years]:

9. Languages[For each language indicate proficiency: good, fair, or poor in speaking, reading,

and writing]:

10. Employment Record[Starting with present position, list in reverse order every employment

held by staff member since graduation, giving for each employment (see format here below):

dates of employment, name of employing organization, positions held.]:

From [Year]: To[Year]: ________________________ Name of Employer/ Institution: __________________________________________

Positions held: __________________________________

18 | P a g e

11. Detailed Tasks Assigned [List all tasks to be performed under this assignment]

12. Work Undertaken that Best Illustrates Capability to

Handle the Tasks Assigned

[Among the assignments in which the staff has been

involved, indicate the following information for those

assignments that best illustrate staff capability to handle

the tasks listed under point ]

Name of assignment or project:

Year:

Location:

Client:

Main project features:

Positions held:

Activities performed:

13. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience. I understand that any wilful misstatement described herein may lead to my disqualification or dismissal, if engaged. Date:

[Signature of staff member or authorized representative of the staff] Day/Month/Year

Full name of authorized representative: _______________________________

19 | P a g e

FORM6:STAFFING SCHEDULE

Sr. No Category of Staff Time line (Months)

Part Time / Full Time Total 1 2 3 4 5 6

1

2

3

4

5

6

7

8

9

It should be clearly mentioned whether the staff is full time or part time.

In case of part time staff, the number of hours per day or the number of days per week should be clearly mentioned.

20 | P a g e

FORM 7: WORK PLAN /GANTTCHART The TORs have already been provided to the Organizations. These TORs should be strictly followed in the work plan.

Sr. No Activity Time Line (months)

1 2 3 4 5 6

1

2

3

4

5

6

7

8

9

10

11

21 | P a g e

ANNEX1–Data Sheet

The following specific data shall supplement the provisions in the Instructions to Prospective

Applicants.

1 Project Name

“Mapping & Network Mapping of MARP in

all cities of the Punjab”

2

Name of Contracting

Authority

Project Director,

Punjab AIDS Control Program (PACP)

Government of the Punjab, Primary &

Secondary Healthcare Department

3

Address of Contracting

Authority

Punjab AIDS Control Program (PACP)

Project Director,

Punjab AIDS Control Program, Government of

the Punjab, Primary & Secondary Healthcare

Department; 7-B, LDA Flats, Huma Block,

AllamaIqbal Town, Lahore

Tel/Fax: +92 42 37802425 / 37802445

4 Address for Submission of

Proposal

Punjab AIDS Control Program (PACP)

Procurement Cell

Primary & Secondary Healthcare Department;

Government of the Punjab, 1-Birdwood Road,

Lahore

5 Proposal Submission

Deadline

11:00 AM Pakistan time

July27, 2016

6 Language of the proposal English

7 Number of Copies

one(1) printed original

22 | P a g e

ANNEX 2: Basic Information Form

Applicant’s information:

Name:

Type: (Registration status)

Registration Number:

Date of Registration:

Address of office:

Telephone/ Fax number:

E-mail address:

Primary areas of work:

Organization’s Aims and Objectives:

Lead Organization Profile (Attach):

Partners’ information: (if applicable, fill in details for all members, identifying the Lead

Member and/ or the member(s)

Name:

Type: (Registration status)

Registration Number: NTN Number:

Date of Registration:

Address of office:

Telephone/Fax number:

E-mail address:

Primary areas of work:

Organization’s Aims and Objectives:

Partnership Organization Profile (Attach):

23 | P a g e

ANNEX3: Previous Experience Form The Applicant, or if the Applicant is a Partnership, at least one of the other Partner, should

provide sufficient detail on its direct (i.e. implementation) or indirect (i.e.partner in the

implementation) experience in execution of the similar nature projects;

Project Title/Name:

Value of the contract (in PKRs):

Target Group/beneficiaries

No of Direct Beneficiaries

No of indirect Beneficiaries

Country:

Location/City within country:

Duration of assignment (months):

Name of Donor: Address of Donor:

Start date (month/year):

Value of the services provided by your firm

under the contract (in PKRs). (Program

Cost)

Completion date (month/year): No of professional staff (Key positions

acquired in the project)

Name of associated Consultants/partners, if

any:

Name of senior professional staff of your firm

involved and functions performed (only

indicate the profile of Tem Leader/Project

Manager/Coordinator):

Narrative description of Project:

Description of actual services provided by your staff within the assignment:

Organization Name: __________________________________________________

24 | P a g e

ANNEX3: Previous Experience Form .. .Continued…

The Applicant, or if the Applicant is a Partnership, at least one of the other Partner, should

provide sufficient detail on its direct (i.e. implementation) or indirect (i.e. partner in the

implementation) experience in execution of the similar nature projects;

25 | P a g e

ANNEX4: Registration Certificate Certified copy of the Applicant’s certificate of Registration, (or, if the Applicant is in Partnership,

each of its members);

26 | P a g e

ANNEX5: Affidavit

To: Project Director

Punjab AIDS Control Program

Govt. of the Punjab, P&S Healthcare Department

Re:“Mapping& Network Mapping of MARP in all cities of the Punjab”(the" Project")

Pursuant to the Expression of Interest dated [____] in respect to the Project,

[Name of Applicant/ Lead Member of Partnership] hereby represents and warrants that, as of

the date of this letter [Name of Applicant / Lead Member of Partnership], and each Partner (if

applicable):

(a) is not in bankruptcy or liquidation proceedings;

(b) has not been convicted of, fraud, corruption, collusion or money laundering;

(c) is not aware of any conflict of interest or potential conflict of interest arising from prior or existing contracts or relationships which could materially affect its capability to comply with the obligations under the Concession Agreement; and

(d) has not failed to perform any contract, as evidenced by imposition of a penalty by an arbitral or judicial authority or a judicial pronouncement or arbitration award against the Prospective Applicant or Partner as the case may be; or

(e) has never been expelled from any project or contract by any public/private (UN Agency, INGO etc.) entity or Authority; or

(f) had no contract terminated by any government or government instrumentality or National or International Civil Society Organization for breach by such Prospective Applicant or Partner.

(g) have carefully studied the EOI documents and we will abide by the rules and regulations

Yours Sincerely,

Authorized Signature, Name and Title of Signatory, Name of Organization

Address

27 | P a g e

ANNEX6: Audit Reports The Applicant, or if the Applicant is in partnership, the relevant Partners, shall provide the

audited financial statement duly certified by the certified chartered accountant, for the most

recent two full financial years for which such statements are available, including the

consolidated balance sheet, income statement and the accompanying notes.

28 | P a g e

ANNEX 7: Check List

BEFORE SENDING YOUR PROPOSAL, PLEASE CHECK THAT EACH OF

THE CRITERIA BELOW HAVE BEEN MET IN FULL AND TICK THEM OF

Tick the items off

below

Title of the Proposal: Yes No

PART 1 (ADMINISTRATIVE) 1. The instructions for the EOI have been followed.

2. The Proposal has been filled in and signed.

3. The proposal is typed and is in English.

4. One original proposal is included.

5. Proposal is complete

6. All documents are properly signed

7. Proposal is generally in order

29 | P a g e

PART 2 (ELIGIBILITY)

8. Covering Letter for Proposal Submission F-1

9. Form F-3 Methodology and Implementation Plan

10. Form F-4 outline of Team

11. Form F-5 Resume of the team

12. Form F-6 Staffing Schedule

13. Form F-7 Work Plan / Gantt Chart

14. Basic Information Form; Annex – 2

15. Previous Experience Form; Annex – 3

16. Registration Certificate; Annex – 4

17. Affidavit; Annex – 5

18. Audit Reports; Annex – 6

19. Any other Document (Please mention)