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Rotary Club of Boise SunriseClub Member Handbook
2011‐2012
Table of Contents
Club Officers & Board of Directors 1 Club Members 2 Rotary’s Four Avenues of Service 3 How To Propose a New Member 5 Rotary Classification System 6 Dues and Other Fees 7 The Red Badge Program 8 Guidelines For Sergeant-At-Arms 9 Guidelines For Greeters 10 Guidelines For Club Programs and Speakers 11 Meeting Attendance 12 Club Fund-Raising Events 13 Annual Christmas Basket Program 14 3rd Grade Dictionary Program 15 The Rotary Foundation 16 Contributing to the Rotary Foundation 17 Rotary Club of Boise Sunrise Grant Programs 18 Group Study Exchange Program 20 Rotary Youth Programs 21 Rotary Conferences and Conventions 22 Rotary Web sites 23 Past Presidents 24 District Leadership 24 Rotary International President 24
This handbook is for the information and use of members of the Rotary Club of Boise Sunrise only. It is not intended to and may not be copied or distributed outside of the club and may not be used for any other purpose.
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Rotary Club of Boise-Sunrise (club # 21465)
Board of Directors www.boisesunriserotary.org
President Eugene Thurston [email protected] President-Elect Jeffrey Thomson [email protected] Vice President Bill Lewis [email protected] Secretary Jim Hansen [email protected] Treasurer Jerry Ramsey [email protected] Past President Layne Dodson [email protected] Member at Large David Penny [email protected] Board Member Dan Long [email protected] Board Member Jim Manion [email protected] Board Member Clayn Sonderegger [email protected] Board Member Merilee Marsh [email protected] Board Member Sharon McGuire [email protected] Board Member Greg Newberry [email protected]
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Rotary Club of Boise Sunrise Members With Date Joined/Rejoined
*Indicates Paul Harris Fellow
Doug Albert (2002) *Dick Armstrong (1992) *A.J. Balukoff (1983) Rob Barnes (2004) *Gene Bleymaier (1986) Richard Burleigh (2010) *Phil Coleman (2001) *Michael Colt (1985) *Dave Compton (2001/2005) *Joe Conrad (1988) William Cran (2010) Melissa Dreffin (2011) Randy Dewey (2000/2003) *Layne Dodson (2005) Jodi Davis-Gempler (2011) *Terry Gilbert (1987) *Ron Glasgow (1992) *Linda Gossett (2002) *Scott Graves (2000) Catherine Greenspan (2011) *Jim Hansen (1989) Steve Hoell (2006) *Jim Hogge (1995) *Joel Horton (1996) *Bill Ilett (1984) *Michael Jaeger (1992/2009) Charley Jones (2005) Greg Kittridge (2008) *Karl Klokke (2005) *Ben Kohler (1999) *Charles Lauterbach (1984) Bill Lewis (2004) John Lodal (2009) *Dan Long (1998) *Jim Manion (1992) *Merilee Marsh (2009) Denise McClure (2011) *Sharon McGuire (2009) Sandra Meikle (2007) John Melanson (2011)
*Kerrilynn Miller (2002) *Marti Monk (2002) Greg Newberry (2008) *Patricia Nilsson (2005) *Tom Nodzu (1988) *Rob Pearson (1999) *Mike Peck (2000) *David Penny (2004) *Tom Powell (1999) *Teresa Pulliam (1990) *Bob Rainville (2003) *Jerry Ramsey (1983) *Lou Ratto (1995) *Ken Reglin (1987) *Nancy Reglin (Honorary Member 2007) *Patricia Richey (2004) Dennis Robinson (2003) *Tom Rosenthal (2002) Eli Schmoeger (2011) *Clayn Sonderegger (2004) Tom South (2004) Bryan Taylor (2007) Jeff Thomson (1996) *Gene Thurston (2002) *Jerry Timm (1983) *Harry Tumanjan (1984) *Dick van den Akker (1984) *Donnalee Velvick (Honorary Member 1998) *John Verity (1989) *Stan Voshell (2000) *Dave Wagers (1993) *Matt Walo (2002) Karl Watts (2007) *Ken Webster (2011) *Jan Welch (1997) Dustin Weniger (2009) *Tammy Wheeler (1997) Ryan Zelinsky (2008)
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Rotary’s Four Avenues of Service
Rotary’s commitment to Service above Self is channeled through four avenues of service:
Club Service Vocational Service Community Service International Service
These four avenues of service form the foundation of The Rotary Club of Boise Sunrise’s activities and events. 2011-2012 Boise Sunrise Rotary Service Committees Club Service • Club Operations Committee - Chair: Jim Manion
o Coordination of weekly meeting logistics, program and member duties
• Membership Committee – Chair: Merilee Marsh
o Membership recruitment, induction and orientation • Family of Rotary Committee - Chair: Dan Long
o Club family events and socials o Member assistance
• Public Relations Committee - Chair: Greg Newberry
o Monthly club newsletter o Club publicity and recognition
Community Service • Community Services Committee - Chair: Clayn
Sonderegger
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Boise Sunrise Current Community Service Projects Annual Club Fund-Raising Event(s) 3rd Grade Dictionary Project Hope House Projects and Events Christmas Basket Program Elementary School Mentoring Rake Up Boise Taft Elementary Career Awareness & Exploration Program (ACE) Vocational Service • The Rotary Foundation (TRF) and Greater Boise
Rotary Foundation (GBRF) Committee - Chair: Jeff Thomson
Boise Sunrise Current Vocational Service Projects The Rotary Foundation (TRF) member education and awareness programs The Greater Boise Rotary Foundation (GBRF) member education and awareness programs International Service • World Services Committee – Chair: Robert Rainville
o International clean water, literacy, sustainable business
and agriculture projects in Ecuador and Peru o Sale of products from Ecuador small businesses o Group Study Exchange Program o Community Refugee Programs
Youth Services Committee – Chair: Sharon McGuire • Rotary Youth Exchange Program • Hope Scholarship • Rotary Youth Leadership Awards (RYLA)
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How to Propose a New Member 1. Obtain a How to Propose a New Member form from the club
membership chair or download the application from the club website. Complete Part A and submit it to the membership chair. The proposal will be kept confidential.
2. The board will determine if the proposed member meets all Rotary classification and membership requirements and will then approve or decline the application.
3. If the decision of the board is favorable, the prospective member will be informed of the purposes of Rotary, the privileges and responsibilities of membership.
4. Proposal will then be published to the club membership via the club email system.
5. After email notification, club members are given 7 days in which to submit to the board a written objection to the proposed member.
6. If written objection is not received, the prospective member, shall be considered approved for membership
7. If an objection is filed, the board will vote on the matter at its next meeting. If approved despite the objection, the proposed member, upon payment of the admission fee, shall be approved for membership.
8. The chair of the Membership Committee will arrange an
induction ceremony at the appropriate club meeting. In the event that a proposed member is declined, the proposing sponsor will be notified by a member of the board.
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Rotary Classification System Every member of Boise Sunrise Rotary is assigned a vocational classification. Rotary uses this classification system to ensure that the club has diverse member representation from businesses, professions and vocations within our community. New members will be asked to give a classification talk during a regularly scheduled meeting (see speaker guidelines).
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Dues and Other Fees A common question from prospective members is “How much will it cost?” Monetary commitment varies by member. At Boise Sunrise Rotary the following monetary commitments are expected and should be anticipated: Quarterly dues are $170. This covers local, district and
national dues, plus breakfast every Tuesday.
Our club supports The Rotary Foundation plus the local Greater Boise Rotary Foundation. Members are encouraged to donate to one or both foundations on a regular basis.
During weekly meetings, the Sergeant-at-Arms will raise
funds by assessing humorous “fines.” (See Guidelines for Sergeant of Arms). The goal is to add a minimum of $150 to $200 to club coffers weekly. Members may anticipate facing average out-of-pocket expenses of $2-$5 per week.
Since we are a service club, every month there are
numerous opportunities to participate in one or more worthy causes. Unless the event is a board approved “negative option” activity (see negative option billing below) contributions are at member’s own discretion.
Center-of-the-Table: During weekly meetings, members are
given the opportunity to contribute to a board-determined charity or event by donating to a bowl set on each table. The amount donated is at member discretion.
Negative-Option Billing. At times the club will sponsor
negative-option fund-raisers in which members are automatically billed a set amount. However, contributing to these special fund-raisers is not mandatory and members may choose to “opt-out” by simply notifying the club treasurer.
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The Red Badge Program - New Member Requirements A new member is inducted into our club via the Red Badge Program. The temporary red name badge encourages current members to welcome and offer support to the new member. The red badge activity list provides opportunities for the new member to learn about Rotary International and Boise Sunrise Rotary. Completion of the following items will earn the new member his or her “official” club (blue) name badge: Attend a new member orientation gathering. Explore Rotary’s history, mission and program on the Rotary
International website at www.rotary.org. Log onto and explore our website
www.boisesunriserotary.org. Display Object of Rotary or the 4-Way Test at work or
home. Attend one or more of the following club functions:
o Board meeting (held monthly on the first Friday) o Committee meeting o Club-sponsored activity
Complete one or more of the following: o Serve as a greeter at a club meeting o Give a classification talk at a club meeting o Participate in a club service project
Attend another Rotary club (which qualifies as a make-up if you miss one of our club meetings).
Bring a guest to a club meeting or propose a new member. Accept an assignment to serve on a club committee. Complete the member information sheet for the Club
Secretary AND submit a photo for the Club Directory.
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Guidelines for Sergeant-At-Arms At each meeting, a member of the club serves as Sergeant-At-Arms. He or she is responsible for a brief period of light hearted fund-raising. The following are a few guidelines for the Sergeant-At-Arms: The purpose is to raise money for club projects and grants.
Unless the Rotarian being fined agrees in advance, a fine
should not exceed $5. Club members may be “fined” for any number of things i.e.:
(birthdays, anniversaries, personal or professional accomplishments, forgetting to wear their pins, appearing in the newspaper, etc…)
Quizzes or various questions may be presented to club
members with fines levied for incorrect answers. However, quizzing each table separately tends to take too much time and is generally discouraged.
The Sergeant-At-Arms must be finished by 7:40 am to
provide sufficient time for the speaker. He or she must be prepared to limit (or eliminate if necessary) the allotted time segment if time is running short.
If you are scheduled to be Sergeant-At-Arms, observe others
in this role and take notes on what you observe. You might get some great ideas.
Bring back ideas from other clubs you visit. Take time to plan your presentation prior to your scheduled
meeting. The funds you elicit will support our many club projects and activities.
Have fun.
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Guidelines for Greeters Each week a club member serves as the club greeter, welcoming arriving members, their guests and visiting Rotarians. If you are asked to serve as greeter, plan to arrive at 6:45-
6:50 am and proudly display the blue “Greeter” badge
See that club badges, the sign-in sheet and member’s business cards are visible on the entry table. Each week members may choose to enter the business-card drawing. Members donate $1.00 to the card jar. The Sergeant-At-Arms will draw a card from the jar and the name on the card becomes the “collector” of the Sergeant-At-Arms fines. In addition, the winner of this drawing receives half of the money donated to the jar that morning.
Ensure that visiting Rotarians and guests of member Rotarians sign the sign-in sheet on the entry table. Visiting Rotarians are charged $13.00 for breakfast and will be given a make-up card to take to their home club.
Guests of member Rotarians will not be charged for breakfast. The guest’s host will be billed via the member’s club billing statement. Note: If the guest submitted a new member application, his/her sponsor will be billed for only one of the guest’s breakfast. The club will assume payment for any subsequent meals until the new member’s application process is completed.
At approximately 7:10 am give the jar to the treasurer. Keep the sign-in sheet until called on by the president.
During the meeting, the club president will ask the greeter to introduce visitors. Visiting Rotarians will be introduced and member hosts will be asked to introduce their guests.
The weekly sign in sheet is then given to the club secretary or treasurer.
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Guidelines for Club Programs and Speakers Generally, the club’s operation committee chair will contact and schedule speakers for weekly programs. However, members are encouraged to suggest program topics or interesting speakers. The goal is to educate and enlighten members on issues and activities within our community and throughout the world. Length of talk. Speakers are given approximately 20 minutes
to speak with an additional 5-10 minutes for questions.
Keeping in mind the length of the allotted time, speakers may use audio-visual aids such as DVDs or power point presentations. However if special audio-visual equipment is needed, the operation chair must be notified several days in advance of the presentation.
Candidates for public office. Candidates for public office are welcome to attend meetings as visiting Rotarians or guests of club members, but cannot use a meeting to campaign or promote his or her political agenda.
Club members who must leave the meeting prior to 8:10 am should inform the speaker at the beginning of the meeting and offer his/her apologies.
Classification Talks: New members will be expected to give a classification talk as part of his or her Red Badge Program. Other members may also be asked for such presentations.
o Depending upon the number of talks scheduled,
presentations will range from 10-15 minutes.
o Since vocational service is one of the Four Avenues of Rotary Service, members are encouraged to talk about their professions as well as their families and interests
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Meeting Attendance According to the Boise Sunrise Rotary bylaws, members must attend at least sixty (60) percent of the club’s weekly meetings. However, missed meetings are easily made-up in several ways: Attend a meeting of another Rotary club. You can find
information on Rotary clubs in southern Idaho by accessing the District 5400 website: www.rotary5400.org. Other club meetings can be found at the Rotary International website, www.rotary.org
Attend a Boise Sunrise Rotary board meeting, 7am the first Friday of every month.
Attend an online Rotary club meeting. Details can be found on the district 5400 or RI websites.
Participate in one of the club’s many local and international service projects.
Attend a “Family of Rotary” event.
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Club Fund-Raising Events Boise Sunrise Rotary sponsors two annual fund-raising events to fund club grant award programs. These events include a golf tournament and the Lobsterfest. These events are critical to the club’s success and the participation of all members is needed and expected.
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Annual Christmas Basket Program During the Christmas season, Boise Sunrise members are divided into teams and volunteer to fill baskets for needy families in our community. The club provides each family a gift certificate for groceries and a turkey, while members contribute gifts of toys, clothing or other needed items.
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3rd Grade Dictionary Program The Dictionary Project is a national program dedicated to giving every 3rd grade student his or her own personal dictionary. Boise Sunrise Rotary supports this program by providing dictionaries to 3rd graders in the Boise area.
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The Rotary Foundation The Rotary Foundation (TRF) is a not-for-profit corporation that supports the efforts of Rotary to achieve world understanding and peace through humanitarian, educational, and cultural programs. It is supported solely by voluntary contributions from Rotarians and friends who share its vision of a better world. The Rotary Foundation was created in 1917 as an endowment and has grown from an initial contribution of $26.50 to more than $730 million. The Rotary Foundation uses both restricted and unrestricted funds. All donations to the Rotary Foundation are unrestricted unless otherwise earmarked for a specific restricted program. Polio Plus is one of the Foundation’s most successful restricted fund programs and it is well on its way to ensuring the worldwide eradication of polio. Unrestricted funds support a wide range programs including the funding of over 1,200 students each year to study abroad. Unrestricted funds are also returned to each District to support local humanitarian, educational, and cultural programs.
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Contributing to the Rotary Foundation • Every Rotarian Every Year Program
District 5400 challenged each club to reach a goal of unrestricted donations averaging $100 per member per year to the Rotary Foundation. Members enrolled in this program agree to have $25 or more automatically added to their quarterly dues statement.
• New Member Incentive
To encourage new members to support The Rotary Foundation, Boise Sunrise Rotary will donate 100 Recognition Points in the new member’s name to the Foundation.
• Paul Harris Fellowship
Rotarians who reach a contribution level of $1,000 to the Rotary Foundation become members of the Paul Harris Fellowship. Rotarians are encouraged to continue to contribute beyond $1,000 and may designate family or friends for recognition in the Paul Harris Fellowship.
• Greater Boise Rotary Foundation
The Greater Boise Rotary Foundation (GBRF) is a public foundation supported by Rotary clubs of Boise, Meridian, Eagle and Garden City. This foundation funds Bob Gibb Scholarships for students at BSU and supports educational, humanitarian and cultural programs through the yearly grant award program. Our club’s president, president-elect and two appointed directors represent Boise Sunrise Rotary on the GBRF board.
• Bob Gibb Fellowship
Boise Sunrise Rotary members may choose to become sustaining contributors to the Greater Boise Rotary Foundation.
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Rotary Club of Boise Sunrise Grant Programs Annual Grant Awards Each year Boise Sunrise Rotary awards worthy local organizations monetary grants to help support our community in areas of education, health, human services, arts and culture.
Applications should be in the form of a letter-of-request and must include the dollar amount requested, detailed information regarding the project or event, an organizational budget, additional funding sources and primary contact information.
Emergency Grants Emergency funding requests may be submitted to the board
for review. Such requests include (but are not limited to) immediate needs or issues that arise after the conclusion of the club’s annual grant award program.
Emergency grant requests must be in writing and must clearly explain the nature of the emergency, including why other funding sources are not able to meet the immediate need.
Decisions will be made by the board at its monthly meeting or at a special meeting called by the president.
Challenge Grants Occasionally individual club members may offer matching
funds in a challenge to the entire membership for a specific project.
Challenge grant requests should be presented to the board for review prior to challenging the membership. If approved, members are given 30 days in which to respond to the challenge.
Contributions to challenge grants may be given directly to the challenging member or applied to the contributor’s quarterly billing statement.
Matching Grants Matching grant funds are available to all Rotary clubs from
The Rotary Foundation and local Rotary districts. Members interested in such a grant should contact a member of the Boise Sunrise Board of Directors for more information.
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Center of the Table Each month the club supports a worthy cause with member
donations from the “Center of the Table” amounts given at each weekly meeting
Requests for Club Funds/Grants The board of directors determine how funds raised by the club are used to support charitable organizations both locally and internationally. Each year, the club receives many requests from many worthwhile organizations. Consequently, the board adopted the following guidelines: All requests must be made in writing, stating the amount
requested, the amount of the organization’s current year’s budget and a list of other sources of funding.
Preferred review are given to organizations where one or more club members are actively involved
Preferred review is given to organizations who have partnered or have developed a service relationship with Boise Sunrise Rotary
Preferred review is given to organizations that provide opportunities for club members to volunteer time in addition to financial support.
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Group Study Exchange (GSE) Program The Rotary Group Study Exchange is an educational program financed through The Rotary Foundation wherein Rotary districts from different parts of the world exchange teams of people to learn more about each other’s cultures, education systems and businesses. The lessons that are learned and the relationships that are built are an important part of enhancing world peace and understanding. • Out-Going GSE Teams: The GSE team leader must be an
experienced Rotarian, well informed on the United States and on Rotary in general. Team members must be non-Rotarians, cannot be a family member of a Rotarian, and must be between ages 25-40 and currently employed in a business or professional field. For more details review the district 5400 website, www.rotary5400.org or the Rotary International website, www.rotary.org.
• In-Coming GSE Teams: Our club and other Rotarians in
district 5400 may be asked to assist with the in-coming GSE team. Such help may include hosting team members in your home and/or volunteering time to help with tours and visits to local schools, businesses and other interesting sites in our community.
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Rotary Youth Programs • Rotary Youth Exchange provides opportunities for students ages
15-19 to attend school in a foreign country. The program involves more than 82 countries and over 8,000 students. There are several types of exchanges ranging from a few weeks to a full academic year. Students from Boise (out-bound) apply through a local Rotary Club. Information on applying can be found at the www.rotary.org. Local Rotary Clubs may also sponsor in-bound students by providing host families and other support to the visiting student
• Rotary Youth Leadership Awards (RYLA) provides opportunities
for young people to come together, learn new leadership skills and deepen their commitment to service. The program is open to high school students and takes place over a four-day period, usually in August at the College of Southern Idaho in Twin Falls. More information may be found on the District 5400 website www.rotary5400.org
• Rotaract and Interact Clubs – These clubs sponsored by Rotary
International and local Rotary clubs are service organizations for young professionals 18-35 (Rotaract) and high school students (Interact). Goals focus on the importance of service to community be it locally or globally, enhancement of leadership skills and fellowship. Currently our community does not have an active Interact club, but Boise Sunrise Rotary co-sponsored and continues to support the Treasure Valley Rotaract Club. More information on this club is available at www.treasurevalleyrotaract.org
• Ambassadorial Scholarships. Rotary International awards
scholarships to individuals pursuing a post-secondary course of study outside of the US that will help address world humanitarian needs. There are four types of Ambassadorial Scholarships: One-Year, Two-Year, 6-Month Cultural, and 3-Month Cultural.
• Rotary World Peace Scholarships. Rotary International also offers
full 2-year scholarships to individuals seeking a master’s level degree or certification in international relations, peace and conflict resolution at one the Rotary Centers for International Studies. These Centers are located in Argentina, Australia, England, France, Japan, California and North Carolina. (US applicants may not seek to be assigned to programs in the US). Applicants must be proficient in the language of where they intend to study. Application forms and more information are available from at www.rotary.org
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Rotary Conferences and Conventions District 5400 Conference – Sun Valley, Idaho Every spring, Rotarians from District 5400 (southern Idaho) meet in Sun Valley to participate in training workshops, learn about Rotary projects, and network with other members. Information is posted at the District 5400’s website at www.rotary5400.org Rotary International Convention Every year, tens of thousands of Rotarians from across the globe gather to share the success of Rotary worldwide. The international convention is held in June at a different location each year. More information can be found at the Rotary International Website: www.rotary.org or the district 5400 website: www.rotary5400.org.
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Rotary Websites Boise Sunrise Rotary website: www.boisesunriserotary.org This site contains information about the club’s weekly meetings, committees, projects, upcoming events and other activities. Via the member login page, members can access the club directory, report make-up meetings and update his or her personal contact information. To obtain login information, contact the club webmaster or public relations chair. Rotary District 5400’s website: www.rotary5400.org Boise Sunrise Rotary members are automatically registered into this website. New users can obtain login information by following the links provided on the website home page. Rotary International website: (www.rotary.org), This website contains a wealth of information available to Rotarians and non-Rotarians. Boise Sunrise Rotary members may obtain additional information such as personal RI contribution history, official directories and other secure sites by clicking on the member access link located in the upper right hand corner of the home page. If you are a new user, you may be asked for your district number (5400), club number (21465) and/or your membership number (taken from the mailing label of your Rotarian magazine). If you have any problems, contact the club secretary.
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Past Presidents of Rotary Club of Boise Sunrise
David Steadman 1983-1984 Teresa Pulliam 1997-1998 Bill Rutledge 1984-1985 Steve Holm 1998-1999 Randy Harrison 1985-1986 Terry Gilbert 1999-2000 Keith Kendall 1986-1987 Ken Reglin 2000-2001 Jerry Nielson 1987-1988 Dave Wagers 2001-2002 Fred Adolphsen 1988-1989 Jan Welch 2002-2003 Harry Tumanjan 1989-1990 Joel Horton 2003-2004 Chuck Lauterbach 1990-1991 Jim Hansen 2004-2005 Dennis Kendall 1991-1992 Jim Hogge 2005-2006 Jerry Timm 1992-1993 Susan Hazelton 2006-2007 Jerry Ramsey 1993-1994 Marti Monk 2007-2008 A.J. Balukoff 1994-1995 Robert Pearson 2008-2009 Jerry Davis 1995-1996 Tom Rosenthal 2009-2010 Bill Ilett 1996-1997 Layne Dodson 2010-2011
2011-2012 District 5400 Leadership Team www.rotary5400.org
District Governor Kathleen SimkoDistrict Governor Elect Bret VaterlausDistrict Governor Nominee Marianne BarkerDistrict Secretary Patricia NilssonDistrict Treasurer Nancy KoonceDistrict Governor 2010-2011 Terry GilbertDistrict Governor 2009-2010 Kevin Learned District Governor 2008-2009 Gene Hoge Foundation Committee Chair/DG 2011-2012 Gene HogeAG Representative 1 Steven L. LoveAG Representative 2 Tracy L. WoolmanAG Representative 3 Laine Ekersell
President of Rotary International Kalyan Banerjee
Vapi, Gujarat, India Rotary International Headquarters
One Rotary Center 1560 Sherman Ave.
Evanston, IL 60201, USA www.rotary.org
SERVICE ABOVE SELF
