ROTARY 101

• Rotary Organization

Basics• “Rotary Speak”• How to Run a Club

Meeting

Using Roberts Rules of

Order

By

Don Brown

EAG Group 9 District 5300

Rotary InternationalRotary International President

Sakuji Tanaka

• Oldest Service Club in the World

• 538 Districts Internationally

• 34,216 Clubs Internationally

• 1,214,714 Members

Zone 26

• Zone 26 – Rotary International Director, Ken Boyd

• Encompasses Central and Southern California, Southern Nevada, Arizona and Hawaii

• 14 Individual Districts

• 738 Individual Clubs

• 34,715 Members

FAR WEST NORTH AMERICA

Ken Boyd2011-2013

RI District Director

District 5300

• District Governor 2012/13 – Dr. Sylvia Whitlock

•Encompasses Area from Pasadena Going East, North Through the High Desert Region to Las Vegas with Northern Club being in Caliente, Nevada

• 14 Individual Groups

• 69 Individual Clubs

• 2,484 Individual Members

Dr. Sylvia Whitlock2012-2013

District Governor

District 5300

Organization Chart

DISTRICT FOUNDATION

FINANCE Budget & Finance Com.

Treasurer (2)Bookkeeper

CONTRACT STAFF District AdministratorDistrict Bookkeeper

EXECUTIVE AIDESProjects

Communication/Information

EXECUTIVE ASSISTANTGOVERNORS

BOARD OF DIRECTORSDG

DGEGDN

PDG (4)

ASSISTANT GOVERNORS

CLUBPRESIDENT

PUBLIC RELATIONSMarketing & Comm.

AwarenessCommunicationsDistrict Directory

WebsiteNewsletter

Weekly “Quick Notes”Webex

Protocol OfficerPublic Information Officer

Rose Parade

MEMBERSHIPRegional Memb. Coords.

Club ExtensionAttendance Secretary

Family of Rotary

ROTARY FOUNDATIONAnnual Giving

Major Gifts & BequestsMillion Dollar DinnerPolioPlus Challenge

National Immun. Day TourPaul Harris Society

Group Study ExchangeAmbassadorial ScholarsWorld Peace ScholarsInt’l Matching Grants

District Simplified GrantsRotary Foundation Alumni

ADMINISTRATIONRegistrar

RI Council on LegislationQuartermaster

Youth ProtectionDist. Training Committee

District Assemblies Presidents’ AdvanceDistrict Conference

AwardsPRSL/Leadership

AcademiesBoard of Directors Training

Vision Facilitation

YOUTH, COMMUNITY &VOCATIONAL PROJECTS

Rotaract RYLATLC

Interact SymposiumStudent Interact Govern.

Interact ConferenceHensel Ethics Essay Contest

Dan Stover Music Contest4-Way Speech Contest

Vocational Service Projects Youth Entrepreneurship

Jobs CreationEthics

LiteracyHappy Feet

Rotarians-at-Work Day

INTERNATIONALPROJECTS

Youth Exch (Long Term)Youth Exch (Short Term)

Peace Conference Mexico Super Build

Cerro Azul Water PurificationInter. Fellowship Tour (Egypt)

Rotaplast MissionYouth Entrepreneurship

Water ProjectsHealth and Hunger

Open WorldDisaster ResponsePeacemaker Award

World Peace InteractInternational Fellowships

Rotary Action GroupsRotary Sister Clubs

On To New Orleans RI Conv.

District Governor

“Rotary Speak”

”The Art of Deciphering Rotary Acronyms Example – Did you hear that the DG and the PDG are going to be speaking at GETS and from there they are going to visit the students at RYLA. They have a busy schedule considering BODTS and PETS are coming up right after that.

• Avoid Acronyms at Rotary Club Functions

• Confuses and intimidates new members

• Makes Rotary appear to be a “secret society”

 3H        Health, Hunger and Humanity AAM     Additional Active MemberADG     Assistant District GovernorAM       Active MemberANZO   Rotary Region consisting of Australia, New Zealand and other places not included in any other regionASIA     Rotary Region consisting of AsiaAusAid  (Formerly AIDAB) Australian International Development Assistance BureauARHRF Australian Rotary Health Research FundAVAC   Australian Vocational Advisory CommitteeCATS    Challenging All To SucceedCEEMA Rotary Region consisting of Continental European, Eastern Mediterranean and African ZoneCICO    Club Internet Communication OfficerCOL      Council on LegislationD          DistrictDG       District GovernorDGN     District Governor NomineeDGE     District Governor ElectDGND   District Governor DesignateDICO    District Internet Communication OfficerDIK       Donations in KindDLP      District Leadership PlanDMDC   District Membership Development Chairs DPFC   District Permanent Fund ChairpersonDRFC   District Rotary Foundation CommitteeDRR     District Rotaract RepresentativeEEMA   CEEMA + Great Britain & IrelandFAIM    Fourth Avenue (of service) In Motion (Now RAWCS)GBI       Rotary Region consisting of Great Britain and IrelandGETS   Governor Elect Training SeminarGSE     Group Study Exchange GYE     Global Youth ExchangeIAS       International Ambassadorial ScholarshipICC       InterCountry CommitteesICO       Internet Communications OfficersICUFR   International Computer Users Fellowship of RotariansIFCR     International Fellowship of Cricketing RotariansIFFR     International Fellowship of Flying RotariansIFR       International Fellowship of Rotarians

IFSR     International Fellowship of Skiing RotariansIFYR     International Fellowship of Yachting RotariansIPAC     International Projects Advisory CommitteeIPF       Indicative Planning FigureIPP       Immediate Past PresidentLCS      Low Cost SheltersMD       Matched DistrictMOP     Manual Of ProcedureMSE     Matched Student ExchangeMUNA   Model United Nations AssemblyNCC     National Co-ordinating CommitteeNYSF   (Formerly NSSS) National Youth Science ForumOD       Official Directory of Rotary InternationalPACE   Pacific-Australia Cultural ExchangeP          PresidentPDG     Past District GovernorPE        President ElectPETS    Presidents-Elect Training Seminar PHF      Paul Harris FellowPHSM   Paul Harris Sustaining MemberPN        President NomineePOLIOPLUS  The program of The Rotary Foundation to immunize the children of the world against poliomyelitisPP        Past President PRIP    Past Rotary International President PRIT     Past Rotary International TreasurerPROBUS  Professional and Business Club PSM     Past Service MemberRAG    Rotarian Action Group www.actiongrouphistory.org RAOAF Rotary Australia Overseas Aid FundRAWCS Rotary Australia World Community ServiceRBL      Rotary Basic LibraryRC       Rotary ClubRCC     Rotary Community CorpsRCP     Rotary Code of PoliciesRD        Rotary DistrictRDU     Rotary Down UnderRFE      Rotary Friendship ExchangeRGHF   Rotary Global History***

Rotary Abbreviations

RHHIF   Rotary Heritage and History International Fellowship***RI         Rotary International RIBI      Rotary International in Great Britain & IrelandRID       Rotary International DirectorRIP       Rotary International PresidentRIPE    Rotary International President ElectRIPN    Rotary International President NomineeRIPPR  Rotary Int'l President's Personal RepresentativeRIPS     Rotary International Population SummitRITE     Rotary Inter-country Teacher ExchangeRITS     Rotary International Travel ServiceROAR   Rotary Organization of Amateur RadioROSE   Rotary Overseas Summer ExchangeROTA   Rotary Overseas Travel FundROTA (also) Reach out to AfricaROTEX  Organization of Ex-Rotary Exchange StudentsROTI     Rotarians On The InternetROVE   Rotary Overseas Vocational ExchangeRRFC   Regional Rotary Foundation CoordinatorRRVF   Rotary Recreational & Vocational FellowshipRtn       RotarianRV        Rotary VolunteersRVC     Rotary Village CorpsRYE     Rotary Youth ExchangeRYLA    Rotary Youth Leadership AwardRYPEN Rotary Youth Program of EnrichmentRYSAP Rotary Youth Self Achievement ProgramSACAMA  Rotary Region consisting of South America (except Guyana, Suriname and French Guiana), Central America, Mexico, and the Spanish-speaking island nations of the Caribbean (except Puerto Rico)SAM     Senior Active MemberSEP     Study Exchange ProgramSETS    Secretary-Elect Training SeminarSWSL   Save Water Save LivesTR        The RotarianTRF      The Rotary FoundationUNESCO United Nations Educational, Scientific & Cultural Org. UNFPA United Nations Population FundUSCB   Rotary Region consisting of United States of America, Canada, Bermuda and Puerto RicoWCS    World Community ServiceWCSRN World Community Service Resource NetworkYEO     Youth Exchange OfficerYEP     Youth Exchange ProgramYIR       Yours in Rotaryx

Rotary Abbreviations Cont.

How to Run a Club Meeting

Using Robert’s Rules of Order

District 5300, Rotary International

• Each Club unique based on culture and history.

• Basic “GUIDELINES” to run a meeting.

• You want to participate effectively in meetings.

• You want a better understanding of the “Rules”.

• You want to understand your duties to your club.

Rotary & Robert’s Rules

Who Was Robert?

Army Major, Henry Martyn Robert, had bad experiences leading church

meetings, so he decided to develop an organized and democratic method of

conducting meetings.

The result was Pocket Manual of Rules of Order

for Deliberative Assemblies, first published in 1876.

Where there is no law,but every man does what is right in his own eyes,

there is the least of real liberty.

Henry M. Robert

History of Robert’s Rules Of Order

• Synonymous with Parliamentary Procedure.

• 80% of all Organizations use Robert’s Rules as

their Parliamentary Procedure.

• Robert’s Rules puts YOU in More Control &

Allows Consideration for All Points of View.

• The right to vote is limited to the members who are

present in a meeting during the time a vote is actually

taken.

• Only one motion can be considered at a time.

• The majority rules, but only after providing for the minority

to be heard.

• Every person or minority faction has the right to take all

legal measures to have their position adopted by the

group, even though it’s not wise for them to do so.

• A higher voting threshold is required to change

something than to adopt it in the first place.

Principles of Parliamentary Law

• The rules in Robert’s Rules aren’t set up to give one side

an edge over the other. They exist to help you arrive at

the true will of the assembly with due consideration for

all points of view.

• Arming yourself with even a few basic rules of procedure

puts you more in control. Preparation helps you know

how to insist on technicalities when you need to and

when not to worry about them.

• Parliamentary law isn’t statutory law. It’s the body of

rules that, written or unwritten, we use when we’re

assembled & discussing our business.

Overview of Robert’s Rules

1) Know Your Rules

2) Plan Your Meetings

3) Start Your Meeting on Time

4) End Your Meeting on Time

5) Use Unanimous Consent

6) Use Committees

7) Preside with Impartiality

8) Never Give up the Chair

9) Don’t Share Your Lectern

10) Keep Your Cool

10 Tips for Presiding Officers

1) Speaking without Recognition

2) Moving to “Table!”

3) Calling the Question

4) Tabling it Until Next Month

5) “Reconsidering” a Vote

6) Requesting a Point of Information

7) Offering Friendly Amendments

8) Making Motions to Accept or Receive Reports

9) Dispensing with the Minutes

10) Wasting Breath on “I So Move”

10 Motion Mistakes to Avoid

Step 1: The member addresses the chair, Step 2: The chair recognizes the memberStep 3: The member states the motionStep 4: Another member seconds the motionStep 5: The chair states the motionStep 6: The members debate the motionStep 7: The chair puts the question and the members voteStep 7: The members voteStep 8: The chair announces the result

The Main Motion