Roll out Milestones

Status

Year wise e-tendering amount

All amount in Cr of Rupees

Invoice Monitoring System

Service from e-procurement portal to business partners wrtpayment against their invoices based on tracking number (a unique number for each of the invoice).

For checking the status of invoices, click on ‘Invoice status’link of https://etender.ongc.co.in.

• Currently following information is shown in the payment advice. • All document numbers ( GRV, SES & payment doc)• Their dates. • Amount paid. • Taxes & LD deducted• Clubbed( Merged) data• Pending at which section?

Invoice Monitoring System- Screenshot

Payment advice- Screenshot

Pending Invoice - Screenshot

Future Plans

Key features of paperless procurement

Proposed paperless procurement processProposed paperless procurement process

• Planning to payment process to be made paperless except vendor  correspondences,  invoices,  quotations  &  TC proceedings 

• TC  proceedings &  quotations will  be  attached  in  the  PO after scanning

• PR  should  be  only  expression  of  requirement  and Procurement Cell to source the same at optimal cost.

• Mapping of approval of tender (RFQ), list of limited tender vendors, short listing of vendors and purchase approval in the system through workflow 

Proposed paperless procurement processProposed paperless procurement process

• Since release strategy can be of maximum 8  levels  in SAP and approval process may require up to 15‐20 signatures, SAP facility of ‘sending object with note’ is to be used to incorporate the comments field wherein all the previous comments appear in the chronological order giving the look and feel of the “Noting sheet” paper. 

• All the approvals / sanctions to be mapped in the system with date and time stamp

• Data  in electronic  format to be stored  in DMS (Document Management System)  for all audit purposes

• Requires modification  in  purchase  approval  and  Delegated  Powers  to  disable  re‐release of PRs due to revision in PR value/period. Release strategy in PO will require to be suitably modified.