ROBIN JOHNSON ENGINEERING PTY LTD

Employee Induction

OVERVIEW OF THE ORGANISATIONRJE is an Engineering, Design, Project Management and Construction company which focus on HV, MV and LV Electrical, Instrumentation and Control works in the Mining & Resources, Power Generation & Distribution and Heavy Industrial sectors. As well as Designing and Building plant RJE also offers a range of services and equipment to assist analysing power systems, design, construction, testing and commissioning.

QUALITY POLICYThe management and employees of RJE strive to conduct their business with a firm commitment to understand, meet and exceed industry best practice through the application and continuous improvement of our quality system.We are aware that in order to achieve our goal, we will need to continuously improve our quality system by reviewing and monitoring of our performance. We are dedicated to establishing and maintaining close relationships with our customers to ensure we understand their requirements and deliver accordingly. RJE function as a team in our efforts to give our clients what they want every time.RJE will involve people at all levels who understand their role and contribution within the organisation, who are responsible and accountable for their performance, who freely share their knowledge and experience and accept ownership of problems as well as their responsibility for resolving problems. RJE will establish relationships with key suppliers and share information, pool expertise and openly communicate to balance short-term gains with long-term considerations in order to optimise cost and resources.

• RJE Head office, Beachport and Lonsdale phone system – Manual and Desk extension number list’s are available upon request.

• Remote Offices and Site Project Managers have mobiles – Phone listing available upon request.

• All Internal mail should be directed through Zoe at Reception.• Computer Access (if working within the office) will be set up prior to you

starting with RJE. Access level will be determined by your position within the company. Any queries in regards to your access level should be referred to Melissa Carwana (Accounts Manager).

• The “IMS” is RJE’s Integrated Management System which is an internal database controlling all documents, records, pays, training, test instructions, field test records and so on. Access level to this database will be determined by your position within the company. Training will be provided to you in the use of this database.

TELEPHONES, INTERNAL MAIL, INTERNET AND THE IMS

PARKING• Parking space is available at the front and back of the RJE

Head office.• Parking space is also available at Lonsdale and at

Beverley.• Site Workers will need to follow parking rules specific to

the site they are working at.

KEYS, PASSWORDS & SECURITYRJE Head Office – Refer Zoe JordanRJE Lonsdale – Refer Nick ThompsonRJE Beverley – Refer Andrew Taylor Site Work – Refer to your supervisor

EMPLOYMENT CONDITIONSIt is important that all employees understand their role within the company, leave entitlements, disciplinary procedures and notices of absence. This information will be explained to you by your supervisor or RJE Reception.All policies and procedures will be reviewed with you accordingly and copies are included as part of your starter pack.

PAYROLLPlease ensure the following;• Have your pay arrangements been explained?• Has your taxation form been signed?• Have your superannuation details been supplied or relevant forms completed?• Have your timesheets been explained to you (week start to weekend, where are

timesheets located etc).• Have your bank details been collected by the relevant project manager or office

administrator?• For queries regarding payroll please contact Melissa Carwana at RJE Head Office

alternatively site personnel please refer to your supervisor.

HEALTH & SAFETY

• Please ensure you have received a copy of our WHS policies and procedures• Visitors attending RJE premises for short periods are to be escorted at all times

via their RJE Host. Sign in / out books are available at Lonsdale.• You must be aware of Emergency Procedures in your relevant work areas (i.e

muster points)• Ensure the Office Administrator or Project Manager has shown you where the

first aid box is and what your responsibilities are in regards to this• Incident reporting will be discussed with you and a copy of the procedure is

provided in your starter pack• All relevant licenses, formal qualifications, certificates of competency etc must be

obtained or proof of attainment provided to your supervisor prior to work being carried out. Staff must not engage in any duties that they are not qualified to undertake. Please contact your site supervisor if you wish to participate in further training to gain a qualification relevant to your position.

• Once we have copies of your licenses and certificates our IMS database is updated accordingly with your experience to ensure you are matched to the correct work

RJE’s 10 CRITICAL SAFETY RULES1. Fitness for Work - Never attend the job site under the influence or in possession of non-

prescription drugs or alcohol.2. Isolation Procedures - Never work on, or in close proximity to live plant without adhering to

RJE’s lockout/isolation procedure (minimum requirement is in accordance with NECA handbook).

3. Working at Heights - Never work at heights without correct fall protection or prevention measures.

4. Confined Space - Never work in a confined space without following the correct procedures.5. Safety Equipment and Devices - Never misuse or tamper with a safety device in such a

manner which would make them ineffective. Seat belts are to be correctly worn on all job sites.

6. Supported Ground/Loads - Never work under or in close proximity to unsupported ground. This includes trenches greater than 1.5m in depth. Never work under a suspended load.

7. Licenses - Never operate equipment or undertake work which requires a specific license without having a valid and current license.

8. Risk Assessment - Never undertake significant works without completing a risk assessment9. Incident Reporting - Always report Incidents, Near misses and Accidents as soon a practical.

Never attempt to “cover-up” an incident.10. PPE - Always wear required PPE in the appropriate manner

EMERGENCY EVACUATION

RJE head office personnel must be aware of the evacuation plan of which copies are on displayed at several places in the office. These plans show the muster points which are located at front and back of RJE Head office. Zoe Jordan and Kelly Sanders are the Emergency Warden’s and in the event of an emergency evacuation will give the “all clear” when it has been deemed safe to return to the office.Lonsdale personnel will be made aware of evacuation procedure upon visiting the workshop or commencing work. Please ensure you take note of safety signs. Nick Thompson is the contact for Lonsdale and in the event of an emergency evacuation will give the “all clear” when it has been deemed safe to return to the workshop.Beverley personnel will be made aware of evacuation procedure upon visiting the workshop or commencing work. Please ensure you take note of safety signs. Andrew Warren is the contact for Beverley and in the event of an emergency evacuation will give the “all clear” when it has been deemed safe to return to the workshop.Site personnel will attend a site specific induction where emergency evacuation procedures will be highlighted for the relevant site that they are working on . Please refer to your supervisor if you have any queries in regards to this.

RJE HEAD OFFICE OHS REQUIREMENTS• Be aware of emergency evacuation procedures posted around the office

• Muster Points are located at the front and rear of the RJE Office

• Zoe Jordan and Kelly Sanders are the OHS representatives• First aid kit is located in the kitchen

• Incident reports need to be completed for any incident that occurs no matter how small you think it is

LONSDALE & BEVERLEY OHS REQUIREMENTS

Visitors to Lonsdale & Beverley yards are expected to:• Sign into the visitors book• At minimum wear closed in shoes, high visibility vest, & safety glasses• Observe all safety signs within the area and be aware of your surroundings• Visitors are to be supervised at all timesWorkers to Lonsdale & Beverley yards are expected to:• Have completed RJE general induction• At minimum wear closed in shoes, high visibility vest & safety glasses.

Hard hats required in designated areas.• Observe all safety signs within the area and be aware of your surroundings

ENVIRONMENTAL RESPONSIBILITIES

RJE utilise their Integrated Management System (IMS) by comprising our company operating policies, procedure, environmental process, safe work practices and supporting documentation which form the basis and minimum criteria by which our construction activities shall be managed.

ENVIRONMENT POLICYThe Management of Robin Johnson Engineering Power is committed to the maintenance, preservation and enhancement of the Environment. We recognise our responsibility for the protection of the environment during all stages of our product and process life cycles including design, manufacture, use and disposal. We shall manage the activities under our control to minimise adverse impact on the environment. To achieve this, we: • Comply with environmental legislation and legal obligations. • Promote the economical use of resources and decrease emissions and wastage in order to

prevent pollution. • Educate and motivate our personnel to ensure accountability for optimal performance in the

protection of the environment. • Act as good corporate citizens and respect community environmental values. • Provide a consultative process to encourage our people to participate in the identification and

mitigation of environmental risk. • Provide resources to establish and monitor objectives and set targets to ensure continuous

improvement. • Our environmental systems and procedures are integrated within our Management System so

that Environmental Management, along with all our other business activities, is controlled at all stages.

BIOLOGICAL HAZARDSWHAT IS A BIOLOGICAL HAZARD?

• A biological hazard is a living biological organism material produced by such an organism that can cause disease in humans or animals or the environment in general. Biological hazards can include, but are not limited to, Mosquitoes, Plant Pests, Stagnant Water, Chemicals etc.

• There are several ways in which infections substances can enter he body and cause infection such as ingestion, inhalation, contact with mucous membranes including transfer of micro organisms to the eyes by contaminated hands or with non intact skin.

• Infections are caused from exposure to infectious aerosols, spills, splashes, needle stick injury, cuts or accidents

• To ensure biological hazards are considered prior to commencement of project work they need to be incorporated as part of RJEs risk assessments that are carried out prior to site entry. This should be an ongoing consideration that is also addressed as part of JSEAs.

RISK GROUPSBiological hazards should have their risk assessed by following the guidelines over the page

BIOLOGICAL HAZARDS RISK CATEGORIES

Risk Group – Low (Low community and low individual risk of disease)

Unlikely to cause disease in health of workers. Hazards that pose little or no risk are classed as “low”Risk Group – Medium

(Low community risk and moderate individual risk to disease)Can cause human disease but under normal circumstances is unlikely to be a serious hazard to workers,

the community, livestock of the environment. Exposures rarely cause infection leading to serious disease, effective treatment and preventive measures are available and the risk of spread is limited.

Risk Group – High(Low community risk and high individual risk to disease)

Causes serious human disease or can result in serious economic consequences but does not ordinarily spread by casual contact from one individual to another or that causes diseases treatable by

antimicrobacterial or antiparasitic agents.Risk Group – Extreme

(Hazards with extremely high community and individual risk)Usually produces very serious human disease often untreatable and may be readily transmitted from one

individual to another or from animal to human or vice versa directly or indirectly by casual contact.

RULES TO PROTECT YOU FROM POTENTIAL BIOLOGICAL HAZARDS

Whilst the exposure risk is low within RJE Head office, Lonsdale and Beverley, you may be faced with a different situation once on project sites. Please ensure you follow our client induction in regard to project specific hazards that may be identified. Some simple guidelines to follow whilst employed within RJE Offices are as follows:• Wash hands before eating• Wash hands before going home• Beware of stagnant water puddles• Ensure good hygiene in regards to food preparation• Follow MSDS provided• Store hazardous chemicals in containers providedEvery incident (no matter how small) must be investigated to determine if the risk of exposure exists and what could be done to prevent the possibility of reoccurrenceIncident forms are available – refer to templates in the IMS

SUBSTATION & ACCESS INSTRUCTIONSIt is important to note that specific site policies need to be adhered to prior to entry into any substations or where there is High Voltage equipment.Before entry into any ElectraNet or SA Power Network you are required to review the ElectraNet Asset Access Manual (ElectraNet Doc Ref P6070 or ETSA Doc Ref 27A).

The following “Golden Rules” are mandatory when working on or near any HV Assets:1. Breaching Approach Limits is prohibited2. All personnel working on an ElectraNet or ETSA Utilities Asset must conduct a documented site

specific risk assessment and implement controls prior to all works undertaken3. No person shall access an Asset Owners site without their authority4. The leader of every work party entering and leaving a HV site shall contact: All system/network

controllers for that site and all other work parties on site5. Crossing a safety barrier is prohibited6. Safety signs must be obeyed at all times7. Vehicle Access Barriers, safety barriers, isolation / danger tags must not be removed without specific /

relevant authority8. No excavation can be undertaken until all underground assets are located9. No person shall enter an asset owners site while affected or under the influence of drugs or alcohol10. No person shall compromise the safety and security of the substation and / or assets through

negligent acts (e.g. leaving gates or doors unlocked)

Please refer to your Supervisor or Project Manager for any clarification or for a copy of the above mentioned documents.

MANUAL HANDLING, ERGONOMICS AND VIBRATION

Manual Handling involves the use of the human body to lift, lower, fill, empty, or carry loads. The load can be animate (a person or animal) or inanimate (an object). Most manufacturing or distribution systems require some manual handling tasks. A variety of MMH techniques and tools exist to alleviate these potential problems.Ergonomics is the science of fitting workplace conditions and job demands to the capabilities of the working population. Effective and successful "fits" assure high productivity, avoidance of illness and injury risks, and increased satisfaction among the workforce. Although the scope of ergonomics is much broader, the term here refers to assessing those work-related factors that may pose a risk of musculoskeletal disorders and recommendations to alleviate them. Common examples of ergonomic risk factors are found in jobs requiring repetitive, forceful, or prolonged exertions of the hands; frequent or heavy lifting, pushing, pulling, or carrying of heavy objects; and prolonged awkward postures. Vibration and cold may add risk to these work conditions. Jobs or working conditions presenting multiple risk factors will have a higher probability of causing a musculoskeletal problem. The level of risk depends on the intensity, frequency, and duration of the exposure to these conditions. Environmental work conditions that affect risk include intensity, frequency and duration of activities.

NOISE AWARENESSNoise exposure is the commonest preventable cause of occupational hearing loss. Whilst occupational noise induced hearing loss is entirely preventable, once acquired it is irreversible. Nationally, an estimated 1 million employees in Australia may be potentially exposed to hazardous levels of noise at work (in the absence of hearing protection). Workers exposed to excessive noise must use appropriate PPE including ear plugs, muffs, or both when engineering or administrative controls are not feasible to reduce exposure. Hearing protection is part of a hearing conservation program, which is required when noise exposure exceeds the action level [85 decibels on the A scale (dBA)].

AIRBORNE CONTAMINATESAirborne contaminants are contaminates in the form of a fume, mist, gas, vapour or dust, and includes microorganisms. An airborne contaminant of this type is a potentially harmful substance that is either not naturally in the air or is present in an unnaturally high concentration and to which workers may be exposed in their working environment.

HAZARDOUS SUBSTANCESThe management of Robin Johnson Engineering recognises that it has a responsibility to protect its employees, the environment and the community at large from the effects of any hazardous substances it may need to use in the operation of it’s business and so shall ensure that all hazardous substances used in the work environment are eliminated where possible, or the risk associated with their use is minimised. It is company policy that the least hazardous substance will be used wherever possible.

FATIGUE MANAGEMENTFatigue related impairment is considered an identifiable workplace hazard. Like any hazard, the controls employed to manage the risks posed by fatigue are based on sound principles. The most effective means to manage the effects of fatigue is to have restorative sleep. RJE focus on work rosters as the primary means of establishing the working hours of employees.

THERMAL STRESS AND REMOTE WORKS

The range of hazards associated with the thermal environment is widely acknowledged as a serious Occupational Health and Safety (OHS) issue. Exposure to extreme heat or cold can result in illness, injury and, in extreme cases, death. While high-risk situations will require specialist occupational hygiene advice, the generalist OHS professional should have an understanding of the impact of hot and cold environments, risk assessment methods and the regulatory framework as a basis for advising on, implementing, and monitoring controls.

The management of Robin Johnson Engineering is committed to minimising the risks to health and safety of its employees and subcontractors when undertaking work that may be remote or isolated.Remote or isolated work refers to situations where people may be exposed to risks because the nature or location of their work means they would be unable to readily summon assistance in the event of injury, illness, violence or some other emergency at work.

RECYCLING, SOLID AND LIQUID WASTE MANAGEMENT

The management of Robin Johnson Engineering understand that recycling and waste management of office and construction materials is an important industry in Australia. It is also an important environmental initiative because it reduces the demand for landfill space and demand on raw materials, reducing carbon footprint and environmental impact.

SPECIFIC RJE RECYCLING & WASTE MANAGEMENT POINTS• Paper is kept separate from general “household” rubbish and is placed in a “Clean

Away paper bin at the rear of the RJE Morphettville, Beverley and Lonsdale Offices. • Cardboard is kept separate from general “household” rubbish and is placed in a “Clean

Away paper bin at the rear of the RJE Morphettville, Beverley and Lonsdale Offices. • Cans are stored in recycle bins and delivered to recycling depots by RJE employees for

refund.• Scrap metal is placed in steel bins provided and sold to scrap metal dealers.• Wooden pallets are stacked and re used for packaging and freight purposes• Environmentally friendly cleaning and toilet products are used• Paint and hazardous chemicals are stored appropriately in a locked storage cupboard.

CONFIDENTIALITY & PRIVACY OBLIGATIONS

Some of the RJE staff privacy and confidentiality obligations are as follows:• Any information provided by RJE and any work carried out on behalf of RJE

must be treated as confidential.• At all times during the term of your employment with RJE and thereafter you

shall not disclose any information that is the intellectual property, proprietary information, commercial information or otherwise deemed confidential information.

• All intellectual material remains the property of RJEPlease make sure you have read and understand the companies confidentiality and privacy policy. Should you have any questions relating to your confidentiality or privacy obligations, please contact your supervisor.

MEETING KEY PEOPLE

Please ensure you have been introduced to the following people where applicable

• Managing Director – Robin Johnson• Principal Engineer – Dean Cook• Construction Manager – Dale Altschwager• Operations Managers - Michael White & Gary Gifford• Quality Manager / HSE – Sarah Harradine & John McCormack• Lonsdale Manager – Nick Thompson• Beverley Manager – Andrew Taylor• Accounts Manager – Mel Carwana• Personnel Coordinator- Zoe Jordan• First Aid Officer / Fire Warden – Zoe Jordan / Kelly Sanders• Project Managers – Relevant to your area of work• Co-Workers

SUMMARY

We thank you for accepting your position with our organisation. At RJE we aim to ensure that you enjoy your employment in the safe working environment we are committed to providing.To achieve our business objectives, employees must embrace the corporate culture RJE has worked hard to develop which include the key principles of, leadership, personal development, teamwork and above all safety. It is RJE’s primary objective on any project to ensure the safety of our employee’s and co-workers. This is held firm by systems and policies that we have in place.If you have any questions, please don’t hesitate to ask the person in charge of your department. We look forward to your input which will help to drive our company forward.