Rio Valley Estates Winter Texans Club

7/28/2019 Rio Valley Estates Winter Texans Club

http://slidepdf.com/reader/full/rio-valley-estates-winter-texans-club 1/4

RIO VALLEY ESTATES WINTER

TEXANS CLUBThese guidelines for Rio Valley Estates Park were presented to the members March 5,

1990. Members voted to adopt March 12, 1990 with modification on December 12, 2003, March

29, 2004 and December 15,

2008. It was recommended that past and current residents receive a copy

of these guidelines.

(1) NAME:

The name of this club shall be “Rio Valley Estates Winter Texans

Club”.

(2) PURPOSE:

The purpose of this non-profit organization shall be f or the promotion of social and

recreational activities for its members and to encourage a friendly relationship and

understanding between its members and the management of Rio Valley Estates

Park.

(3) MEETINGS:

Meetings of the club shall be held at 9:30 am the f irst Monday in November and all

succeeding Mondays through the first Monday in April.

(4) MEMBERSHIP:

All residents of Rio Valley Estates shall be members and shall be eligible to vote, holdoffice, and entitled to participate in all club activities. The only EXCEPTION is that no

paid park official may hold an of f ice.

(5) OFFICERS:

There shall be three (3) officers of this club; Chairperson, Vice-Chairperson, and

Secretary. The chairperson and vice- chairperson are to be elected. The secretary is to

be appointed by the chairperson. The chairperson and vice-chairperson elected in April

shall serve through April and all of November of the elected year; the chairperson and

vice-chairperson elected for December shall serve through December and January; and

the chairperson elected for February will serve through February and March.

(6) DUTIES OF OFFICERS:

The chairperson shall preside at all meetings opening with a prayer, oversee

activities of the club, post names of all activity chairpersons, and call for reports

f rom them.The vice-chairperson shall assist the chairperson and assume the duties in his/her

absence.

The secretary shall keep accurate legible minutes of all meetings,

shall read the minutes of the previous meeting, and ask f or them to be accepted.

The Treasurer (a member of the elected six person board) will give the financial report

and ask for its approval and f ile for an audit.

(7) ACTIVITIES:

Each activity shall have a chairperson and vice-chairperson.

(8) FINANCE COMMITTEE:

The Finance Committee consists of three (3) members who serve from October 1

through September 30. Committee members will be elected for three (3) years with

one (1) being replaced each year. They may not succeed themselves. One of the

members shall be selected by this committee to be treasurer. The committee is to

meet at the hall at 9:00am before each meeting to hear requests from members

concerning expenditures of funds. The committee is required to respond to requests

before the next meeting. Any request turned down by the committee may be

taken to a Monday meeting for discussion and vote. A majority of votes cast will decide

the outcome. The committee shall NOT have the authority to approve expenditures over

two-hundred ($200) dollars. Any larger expense must be taken to a Monday meeting

and submitted to the members for discussion and vote.

(9) AUDITORS:

The Auditing Committee shall consist of two (2) members appointed by the February

chairperson to audit the books. A report of said audit shall be submitted to the

members by the second Monday in March. The members shall serve until said audit

has been approved. Members may succeed themselves.

(10) NEGOTIATING/PROPER TIES COMMITTEE:



The purpose of the committee is to act as liaison between the park owners or

management and the club. It is to record and administer club properties.

The committee is composed of three (3) members who serve f rom

October1 through September 30. They are elected for a three year term with one to be

replaced each year. They may not succeed themselves.

(11) NOMINATING COMMITTEE:

The February chairperson shall appoint a Nominating Committee of five (5) to

nominate the candidates for the finance committee and the negotiating/properties

committee. Committee members shall serve f rom conception of the committee until

new members are elected. Committee members may succeed themselves.

Nominations will be accepted from floor. Elections of new candidates for the

committees are to held the first Monday in March.

(12) AMENDMENTS:

These guidelines may be changed by submitting a written proposal at the regular

meeting and to be voted upon at the following weekly meeting. Any submitted

written proposal requires a simple majority of those attending and casting votes.

(12.1) December 12, 2003 changed the dates that the f inance and

negotiating/properties committee members are to serve. Instead of serving from

January 1 through December 31, members will serve from October 1 through

September 30. The nominating committee shall be appointed in February instead of

November and all committee members are to be elected the first Monday in March.

This amendment was further amended on December 27,

2004 to include the auditing committee.

(12.2) March 29, 2004 states there shall be no soliciting, advertising, or selling of any

product or business during any club meeting except those pertaining to health and well

being. If contacted, the chairperson may, after a vote by the club, arrange for a time

other than a club meeting for a presentation to those interested.

(12.3) December 15, 2008 changed the time all club meetings begin from 10:00 am

to 9:30 am on Mondays.

(13) DONATIONS:

The club is limited to giving a maximum of two hundred ($200)

dollars to charitable groups.

(14) CLUB DISSOLUTION:That for any reason the Rio Valley Estates Winter Texans Club is dissolved, all of said

club’s assets will be disposed of at the sole discretion of the members of the club

which shall be decided and approved by the majority vote of the members present.

(15) METHOD OF ELECTION:

Except in the instance when only one name is placed in nomination for the office

of chairperson and/or vice-chairperson, the by-laws prescribe the method of

election shall be by ballot. After the nominees are asked whether he or she

accepts or declines the nomination, the members will vote for the chairperson

and the vice-chairperson with separate ballots. The sitting chairperson shall

appoint three members to act as tellers to distribute, collect, and count the

ballots. The tellers shall report the results of each ballot to the chairperson who

shall then announce the results of the ballot to the members.

(16) THESE GUIDELINES SHALL BE EFFECTIVE IMMEDIATELY FOLLOWING

ADOPTION.



BOARD MEMBER S 2013-2014

Bonnie Bryant #283 Sunset Ln

Dave Cochran #236 Orange Dr

Mary Lantis #83 Citrus Dr

Ron Zoeller #153 Citrus Dr

John Norris #171 Orange Dr

Bill Hamlet Temporary for Summer 2013



Documents

Rio Valley Estates Winter Texans Club