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ANNUAL NATIONAL CONFERENCE SALT LAKE CITY, UTAH JULY 12-15, 2015
Explore. Discover. Inspire.
SHOW ME THE MONEY!
Mike Birkmeyer Section Chief, Food Distribution
Maryland State Department of Education Co-Chair ACDA Processing Committee
OBJECTIVES How Entitlement is Determined
What Effects Entitlement During School Year
Why Entitlement Changes During School Year
Ideas For Maximum Entitlement Usage
Learn Something New
WHY IMPORTANT?
WHAT ALLOWED TO SPEND
ENTITLEMENT Planned Assistance Level
Allocation
Commodity Budget
ENTITLEMENT IS STATE PROPERTY Managed By USDA as a State Total
Fairly and Equally Distributed
Planned Assistance Level
ENTITLEMENT Claimed Lunches
X
Commodity Rate
= Entitlement
CLAIMED LUNCHES
COMMODITY RATE Based on Consumer Price Index
Official July 1st
12 PER CENT
RICHARD RUSSELL ACT 12 Per Cent of all NSLP Reimbursements Must Be
USDA Foods.
4- 6 Cents
Added To Commodity Rate
ENTITLEMENT Claimed Lunches
X
Commodity Rate
+ 12%
= Entitlement
ESTIMATES Lunches
Rate
Prices
RECONCILIATIONS July Actual Commodity Rate Published
October Actual Lunch Reconciliation
November Prior Year Reconciliation
Last Purchase Price Weekly
TWO YEAR PROCESS SY14
Lunches decreased 1000
1000 x .305=305.0
305 Over Entitlement
SY15
Same Lunch Decrease
305 + 305 Carryover From SY15
610 Over Entitlement
MANAGING ENTITLEMENT March Requisition Consolidation
July Processor Carryover Inventory Reallocation
October MSNA Show and Schools Meeting
December USDA Foods Processing Show
TRACKING SPENDING
USDA BUYING SCHEDULE Beef/Poultry/Cheese Monthly
-Processors Control Delivery Dates
Fruits and Vegetables Less Frequently
WHY IMPORTANT? Frequency of Price Changes
Ability To Adjust Orders
More Flexibility Earlier In Year
ENTITLEMENT DRAWDOWN States
Actual Prices
Average Purchase Price
ENTITLEMENT DRAWDOWN Schools
Actual Prices
November 15th Prices
Market Prices
SCHOOL YEAR 2015 VARIANCES
November 15th Prices Actual Entitlement Drawdown Bulk Chicken .85 lb
Bulk Turkey 1.08 lb
Green Beans .3655lb
Applesauce .4947 lb
Sliced Peaches .7009lb
Bulk Chicken .95-.98lb
Bulk Turkey 1.24lb
Green Beans .36-.40lb
Applesauce .47-.49lb
Sliced Peaches .91lb
2.42 ORDERED VS 2.23 NOV 15 VS 3.80 ACTUAL
ACTUAL BEEF PRICES Desc. Status Text Requested Del. Date Requested Qty. Sales Unit Cost / LB
BEEF COARSE GROUND FRZ CTN-60 LB Order Received 08/15/2014 42,000.000 LB 2.96
BEEF COARSE GROUND FRZ CTN-60 LB Order Received 09/15/2014 42,000.000 LB 3.35
BEEF COARSE GROUND FRZ CTN-60 LB Order Received 09/30/2014 42,000.000 LB 3.48
BEEF COARSE GROUND FRZ CTN-60 LB Order Received 10/15/2014 42,000.000 LB 3.68
BEEF COARSE GROUND FRZ CTN-60 LB Order Received 11/15/2014 42,000.000 LB 3.80
BEEF COARSE GROUND FRZ CTN-60 LB Order Received 12/15/2014 42,000.000 LB 3.54
BEEF COARSE GROUND FRZ CTN-60 LB Order Received 01/15/2015 42,000.000 LB 3.42
BEEF COARSE GROUND FRZ CTN-60 LB Purchased 02/28/2015 42,000.000 LB 3.31
BEEF COARSE GROUND FRZ CTN-60 LB Purchased 02/28/2015 42,000.000 LB 3.31
BEEF COARSE GROUND FRZ CTN-60 LB Purchased 02/28/2015 42,000.000 LB 3.31
BEEF COARSE GROUND FRZ CTN-60 LB Approved by SDA 03/15/2015 42,000.000 LB 3.31
BEEF COARSE GROUND FRZ CTN-60 LB Approved by SDA 03/31/2015 42,000.000 LB 3.31
BEEF COARSE GROUND FRZ CTN-60 LB Approved by SDA 03/31/2015 42,000.000 LB 3.31
BEEF COARSE GROUND FRZ CTN-60 LB Approved by SDA 04/30/2015 42,000.000 LB 3.31
BUDGET VS PURCHASES
CUT OR ADD $1,000,000 PURCHASES
7 Trucks of Beef
12 Trucks of Cheese
28 Trucks of Chicken
53 Trucks of Applesauce
77 Trucks of Green Beans
100 Trucks of Flour
I HAVE TO REACH MY ENTITLEMENT EXACTLY
STATES GET A BONUS FOR BEING UNDER ENTITLEMENT
TRUE VALUE OF USDA FOODS Value of USDA Food
+
State Charges/Fees
+
Processing Costs/Fees
+
Storage/Handling/Delivery Fees
=
True USDA Foods Value
EASTERN SHORE POTATOES 12.00 per case USDA Food/18.00 per case Commercial
+ 0 State Fee
+ 4.00 per case Delivery Fee
+ 5.00 per month Storage Fee After 30 Days
17.00 per case USDA Food After 31 Days
22.00 per case USDA Food After 61 Days
MAXIMUM ENTITLEMENT USAGE
WHAT WOULD YOU RATHER SAVE?
BULK FLOUR
BULK POTATOES
BULK TOMATO PASTE
BULK APPLES
USDA FOOD VALUE PER POUND Bulk Flour 22.6 cents
Potatoes 10.5 cents
Tomatoes 46 cents
Apples 36 cents
Total 1.15
USDA FOOD VALUE PER POUND Big Four 1.15 Chicken .976
Turkey 1.16
Beef 3.54
DIVERSIFY “Big Four” 8.5 Million Pounds
Beef 1.5 Million Pounds
Chicken 3 Million Pounds
Pork 750,000 Pounds
Cheese 2.5 Million Pounds
Turkey, Eggs, Peanut Butter, Fish
DIVERSIFY 48 Trucks Canned/Frozen Fruit
23 Trucks Canned/Frozen Vegetables
$1,000,000.00 DOD Fresh Fruits and Vegetables
OBJECTIVES How Entitlement is Determined
What Effects Entitlement During School Year
Why Entitlement Changes During School Year
Ideas For Maximum Entitlement Usage
Learn Something New
THANK YOU!
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