Richland Home Owners Association

Richland Home Owners Association, LLCAnnual Members MeetingJanuary 22, 2013*Please be sure to sign in when you arriveIntroductionsGoverning BoardPresident - Richard ChandlerVice President Shaun EffersonTreasurer Andre DuplantierSecretary Benny King

Meeting FormatThe board will present updated information for business conducted in 2012 and proposed objectives for the coming year.

The board will ask for objections to proposals. If there are no objections, an unanimous decision will be recorded. Otherwise, the discussion will be tabled and a vote will be held following the presentation.

There will be an opportunity for questions and answers following the presentation.TopicsCollections SummaryFinancial SummaryAccomplishmentsMaintenanceProposed 2013 ProjectsDuesBoard NominationsQ&A

Collections Summary2011Dues received63 of 70 (90%)Dues received with assistance of Attorney (Lawyer Fees involved)5Liens recorded8Liens cancelled12012Dues received 66 of 70 (94%)Dues received with assistance of Attorney (Lawyer Fees involved)5Liens recorded6Liens cancelled2

Collections Summary2012 Liens Filed1958 Ashland (2011 lien also filed)1780 Ashland (2011 and 2010 liens also filed)1768 Ashland (2011 lien also filed)8554 Ormand (2011, 2010, and 2009 liens also filed)

Financial SummaryCurrent Cash Assets $31,217.82 (including some 2013 dues already deposited. As of 1/10/13)

2012 Income$18,415.07 - Dues Received$66.08 Bank Interest(some 2012 dues received in 2011. Also includes liens received)

2012 Expenses$19,171.17

2012 Net Savings-$690.02Financial Summary: ExpensesAccomplishments2012 Board effortsNew Governing Board and Board MembersImplemented transparency for budget and expenses via website for homeowner reviewFall Fest 2012Implementation of the Architectural CommitteeWebsite, Facebook and Distribution ListNeighborhood Workdays

MaintenanceWhat does the HOA maintain?FrontageFront fence, signage, ditch, etc.Boulevard IrrigationlightingCul-de-sacTract ADrainage servitudesMaintenance:Tract AWhat is Tract A?

Proposed 2013 ProjectsBoulevard updatePotential new landscaping projectsNew information board to be installed

Investigate minimal improvements to Tract A in order to make it usable.Brush cleanup and grass cuttingOr investigate potential sale

Security SystemLooking into potential camera system for front entrance

2013 DuesBoard recommends maintaining dues at $300/yr.This rate should sustain smaller projects similar to those completed in the past, and allow for enough reserves to cover unforeseen legal expenses, repairs, etc.

2013 DuesNoticesRestrictionsProperty subject at closingAvailable at Clerk of CourtPosted on HOA websiteAnnual MeetingNotice posted on Website1st Statement Mailing in December2nd Statement Mailing in FebruaryDemand LetterLienDues: TimelineTimeline for 20131st Statement Mailed December 15, 2012Payable January 1st, 2013Late January 31st, 20132nd Statement mailed in early FebruaryCollections process begins in MarchDemand Letters go out in AprilLiens Filed in May

Dues: Fees explainedFeesInterest10% per annumDemand letter$75 Attorney fee, plus postageMay require multiple lettersLiens$75 Attorney fee for lien$55 Lien recording fee$55 Lien cancellation fee$75 Attorney fee for lien cancellation$260 total, plus postage

Collections Process1st Demand sent to Home Owner of record.Will begin requesting address correction to increase success of future demands.Historically has a 65-70% success rate.Prior to filing lien, will perform mini-abstract to ensure accurate Home Owner information.Send 2nd Demand if necessary, otherwise file lien.Follow up at 5yr mark to renew lien if necessary.Volunteer Board NominationsRequirementsMust attend monthly board meetings (typically 11 per year). Absence for two or more meetings forfeits board membership.Must be willing to serve and represent home owners in any public matter or public hearing affecting the subdivision.New BusinessQ&AThanks!Slides available at http://www.richlandsubdivision.org

Information also available at our Facebook page: Richland Homeowners Association

Neighborhood Email Grouprichland-subdivision@googlegroups.com