Orders can be entered individually, but are usually generated automatically when a supplier is selected according to prede-termined release rules for procurement items. These are based on the price lists, enquiries or framework contracts. It is also possible to send out delivery remind-ers and final demands according to vari-ous dunning levels, to preselect the form of communication (email, fax, print) and to save an original document with the order items. Before a particular order is placed it is possible to send enquiries to one or more suppliers which can then also be tracked.

Incoming goods are entered in relation to the relevant orders and all items from one delivery are entered clearly in a table and booked against the available or reserved stock. Incoming goods have to be checked to ensure they fulfil certain quality crite-ria (visual inspection, condition of deliv-ery and packaging correct etc.). If an in-spection plan has been determined then inspections can be initiated by the system so that release for use can only be carried out after the inspection procedure has been completed.

When evaluating the suppliers, adherence to delivery schedules as well as mainte-nance of quality parameters are taken account of according to company-specif-ic rules.

Incoming supplier invoices are either en-tered directly upon receipt of the goods or checked against the respective incoming goods. The additional procurement costs are declared separately and distributed via the cost or weighting ratios for one deliv-ery so that they flow into the formation of cost accounting standard prices. There is an OPTI standard interface for transferring these into the financial accounting as well as pre-configured interfaces for different standard software.

Planning System

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The OPTI Purchasing program

package enables you to handle the complete purchasing management for your company clearly and efficiently.

All the information which the purchaser needs about suppliers and purchase articles together with the storage, usage and price units, as well as various para-meters for controlling the purchasing and technical specifications is all stored in the master data. By means of a detailed price list function, price conditions and delivery terms are described on the basis of agreed quantity scales so that orders based on order requests can be handled quickly and simply.

PURCHASING|MM

Material requirements for bills of materi -als are generated from scheduled orders or can be entered manually. This takes into account the available stocks and minimum stock level requirements, batch order sizes, restocking times and the or-ders which have already been initiated. The requirements are automatically creat-ed according to each order or as an accu-mulated weekly amount. The purchasing department is provided with an overview of the requirements at an early stage within the prescribed preview period so they can optimise order quantities from a cost and liquidity point of view.

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RGU GmbH

Karl-Harr-Straße 1

44263 Dortmund

Fon +49 (0) 2 31.4 19 97 0

Fax +49 (0) 2 31.4 19 97 99

info@rgu.de

www.rgu.de

RGU – Your partner for consulting and

programming in the foundry industry.

Processing external services and purchasing goods are two important tasks in purchas-ing. The OPTI Purchasing program package provides a wide range of functions for differ-ent organisation models.

The OPTI materials management

package is an efficient warehouse manage-ment solution for all your products and pre-products, purchasing and stock materials including load carriers, containers, pallets etc. and includes different stock accounts. It covers receipt and issue postings derived from feedback messages sent from produc-tion as well as inventory and stock evalua-tions. These can be entered retrogressively in tabular format together with the produc-tion messages, with feedback on the evalu-ation of semi-finished and finished stocks and stock item management.

Stock item management is a function which helps to manage articles in the warehouse using identity and batch numbers. For each warehouse receipt message stock is built up and issued items are entered with reference to the warehouse receipts. This function is for both purchased and stock articles as well as for any parts and pre-products you have produced yourself.

This makes it possible to see at any time a where-used list for parts with different sizes or changed measurements (e.g. for rods and ingots). This also ensures the traceability of materials used in the produc-tion and distribution chain.

The evaluation of semi-finished and fin-ished stock is carried out by means of feed-back points in the production stock lev-el accounts. According to the operating sequence or condensed according to pro-duction steps, the proportionate costs are stored in the calculation archive after each process cycle or production step. This provides the data for a permanent semi-finished evaluation, where the stock and proportionate production costs are stored periodically (normally at the end of the month) as inventory items and transferred to the financial accounting and controlling.

New inventory items are generated for in-ventories of bought-in and stock parts or for the stock levels of products or pre-products on the basis of a previous inventory and the stock movements carried out up to the new inventory time point. Inventory discrepan-cies are entered as warehouse receipts or issues or directly as current stock level so as to facilitate traceability.

Stock evaluation is thus carried out by iden-tifying a sliding average price, an evaluation price and a transfer price for bills of mate-rials so that these can be processed in the FAS and the controlling. As an option in project processing e.g. of investment plans, the document control and processing of the implementation of external services and purchasing procedures can be monitored.

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Example of project handling in the Online Info

with integrated event mail workflow

Examples of Online Info “Reminders preview”

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