RFP Traffic Counts Oct2013

8/13/2019 RFP Traffic Counts Oct2013

1/61

Government of Guyana

Ministry of Public Works

REQUEST FOR PROPOSALS

CONSULTING SERVICES

Collection of Traffic Data for the Determination of ADT

and AADT

LO-1803/SF-GY: Transport Infrastructure Rehabilitation

Programme (TIRP)

October, 2013


2/61


3/61

i

CONTENTS

Section 1. Letter of Invitation ............................................................................................... 1Section 2. Instructions to Consultants ................................................................................... 3Data Sheet ........................................................................................................................... 22

Section 3. Technical Proposal - Standard Forms ................................................................. 27Section 4. Price Proposal - Standard Forms ........................................................................ 35Section 5. Terms of Reference ............................................................................................ 40Section 6. Standard Contract............................................................................................... 45Section 7. Eligible Countries .............................................................................................. 54


4/61


5/61

1

Section 1. Letter of Invitation

Consultants Address

Dear Ms. /Mr.

RE: LO-1803/SF-GY: Transport Infrastructure Rehabilitation Programme (TIRP)Collection of Traffic Data for the Determination of ADT and AADT

Request for Proposals

1) The Government of Guyana (hereinafter called Borrower) has received financing

(hereinafter called funds) from the Inter-American Development Bank (IDB)(hereinafter called Bank) toward the cost for Transport Infrastructure Rehabilitation

Programme (TIRP. The Borrower intends to apply a portion of the funds to eligiblepayments under the contract for which this Request for Proposals is issued.

2) The Ministry of Public Works & Communications now invites proposals to provide thefollowing consulting services: Collection of Traffic Data for the Determination of ADT

and AADT. More details on the services are provided in the Terms of Reference.

3) This Request for Proposal (RFP) has been addressed to the following shortlisted

Consultants:

a) SRKNgineering

b) E & A Consultants Associatesc) Design Construction Services Limited

d) Caribbean Engineering and Management Consultants (CEMCO)e) Marcel Gaskin and Associates

f) Inniss Engineering Services

It is not permissible to transfer this invitation to any other firm.

4) A firm will be selected under Fixed Budget Selection and procedures described in thisRFP, in accordance with the policies of the Inter-American Development Bank(IDB)

detailed in the Policies for the Selection and Contracting of Consultants financed by the

Inter-American Development Bank, which can be found at the following website:http://www.iadb.org/procurement.

5) The RFP includes the following documents:

a) Section 1 - Letter of Invitationb) Section 2 - Instructions to Consultants (including Data Sheet)c) Section 3 - Technical Proposal - Standard Forms

d) Section 4 - Price Proposal - Standard Forms


6/61

2 Section 1 Letter of Invitation

e) Section 5 - Terms of Referencef) Section 6 - Standard Contract

g) Section 7 Eligible Countries

6) Please inform us in writing at the following address

Geoffrey VaughnThe Coordinator

Works Services Group Ministry of Public WorksFort Street, Kingston

GeorgetownGuyana

Tel: (592) 225 3252 or 226 0650 Ext 340Fax: (592) 225 2689

E-mail: [email protected]

upon receipt:a) that you received the Letter of Invitation; andb) whether you will submit a proposal alone or in association.

Yours sincerely,

Geoffrey VaughnCoordinator


7/61

3

Section 2. Instructions to Consultants

Definitions (a) Bank means the Inter-American Development Bank,

Washington, D.C., U.S.A., or any other fund administered by theBank.

(b) Client means the agency with which the selected Consultantsigns the Contract for the Services.

(c) Consultant means any entity or person, including a JointVenture, Consortium or Association (JVCA), that may provide orprovides the Services to the Client under the Contract.

(d) Contract means the Contract signed by the Parties and all theattached documents listed in its Clause 1, which is the General

Conditions (GC), the Special Conditions (SC), and theAppendices.

(e) Data Sheet means such part of the Instructions to Consultantsused to reflect specific country and assignment conditions.

(f) Day means calendar day.

(g) Government means the government of the Clients country.

(h) Instructions to Consultants (Section 2 of the RFP) means thedocument which provides shortlisted Consultants with allinformation needed to prepare their Proposals.

(i) LOI (Section 1 of the RFP) means the Letter of Invitationbeing sent by the Client to the shortlisted Consultants.

(j) Personnel means professionals and support staff provided by

the Consultant or by any Sub-Consultant and assigned to performthe Services or any part thereof; Foreign Personnel means such

professionals and support staff who at the time of being soprovided had their domicile outside the Governments country;

Local Personnel means such professionals and support staffwho at the time of being so provided had their domicile insidethe Governments country.

(k) Proposal means the Technical Proposal and the Price Proposal.

(l) RFP means the Request For Proposal to be prepared by the

Client for the selection of Consultants, based on the SRFP.

(m) SRFP means the Standard Request for Proposals, which must


8/61

4 Section 2. Instructions to Consultants

be used by the Client as a guide for the preparation of the RFP.

(n) Services means the work to be performed by the Consultantpursuant to the Contract.

(o) Sub-Consultant means any person or entity with whom the

Consultant subcontracts any part of the Services.

(p) Terms of Reference (TOR) means the document included in

the RFP as Section 5 which explains the objectives, scope ofwork, activities, tasks to be performed, respective responsibilities

of the Client and the Consultant, and expected results anddeliverables of the assignment.

1. Introduction 1.1 The Client named in the Data Sheet will select a consultingfirm/organization (the Consultant) from those listed in theLetter of Invitation, in accordance with the method of

selection specified in the Data Sheet.

1.2 The shortlisted Consultants are invited to submit a TechnicalProposal and a Price Proposal, or a Technical Proposal only,

as specified in the Data Sheet, for consulting services requiredfor the assignment named in the Data Sheet. The Proposal

will be the basis for contract negotiations and ultimately for asigned Contract with the selected Consultant.

1.3 Consultants should familiarize themselves with localconditions and take them into account in preparing their

Proposals. To obtain first-hand information on the assignmentand local conditions, Consultants are encouraged to visit the

Client before submitting a proposal and to attend a pre-proposal conference if one is specified in the Data Sheet.

Attending the pre-proposal conference is optional.Consultants should contact the Clients representative named

in the Data Sheet to arrange for their visit or to obtainadditional information on the pre-proposal conference.

Consultants should ensure that these officials are advised ofthe visit in adequate time to allow them to make appropriate

arrangements.

1.4 The Client will timely provide at no cost to the Consultants

the inputs and facilities specified in the Data Sheet, assist thefirm in obtaining licenses and permits needed to carry out theservices, and make available relevant project data and reports.

1.5 Consultants shall bear all costs associated with the preparation

and submission of their proposals and contract negotiation.The Client is not bound to accept any proposal, and reserves


9/61

Section 2. Instructions to Consultants 5

the right to annul the selection process at any time prior toContract award, without thereby incurring any liability to the

Consultants.

Conflict of

Interest

1.6 Bank policy requires that Consultants provide professional,

objective, and impartial advice and at all times hold theClients interests paramount, strictly avoid conflicts with

other assignments or their own corporate interests and actwithout any consideration for future work.

1.6.1 Without limitation on the generality of the foregoing,

Consultants, and any of their affiliates, shall beconsidered to have a conflict of interest and shall not

be recruited, under any of the circumstances set forthbelow:

Conflicting

activities

(i) A firm that has been engaged by the Client to

provide goods, works or services other thanconsulting services for a project, and any of its

affiliates, shall be disqualified from providingconsulting services related to those goods,

works or services. Conversely, a firm hired toprovide consulting services for the preparation

or implementation of a project, and any of itsaffiliates, shall be disqualified from

subsequently providing goods or works orservices other than consulting services

resulting from or directly related to the firms

consulting services for such preparation orimplementation. For the purpose of thisparagraph, services other than consulting

services are defined as those leading to ameasurable physical output, for example

surveys, exploratory drilling, aerialphotography, and satellite imagery.

Conflicting

assignments

(ii) A Consultant (including its Personnel and Sub-Consultants) or any of its affiliates shall not be

hired for any assignment that, by its nature,may be in conflict with another assignment ofthe Consultant to be executed for the same or

for another Client. For example, a Consultanthired to prepare engineering design for an

infrastructure project shall not be engaged toprepare an independent environmental

assessment for the same project, and aConsultant assisting a Client in the


10/61


privatization of public assets shall notpurchase, nor advise purchasers of, such assets.

Similarly, a Consultant hired to prepare Termsof Reference for an assignment should not be

hired for the assignment in question.

Conflicting

relationships

(iii) A Consultant (including its Personnel and Sub-

Consultants) that has a business or familyrelationship with a member of the Clients staff

who is directly or indirectly involved in anypart of (i) the preparation of the Terms of

Reference of the assignment, (ii) the selectionprocess for such assignment, or (iii)

supervision of the Contract, may not beawarded a Contract, unless the conflict

stemming from this relationship has beenresolved in a manner acceptable to the Bank

throughout the selection process and theexecution of the Contract.

1.6.2 Consultants have an obligation to disclose any

situation of actual or potential conflict that impactstheir capacity to serve the best interest of their Client,

or that may reasonably be perceived as having thiseffect. Failure to disclose said situations may lead to

the disqualification of the Consultant or thetermination of its Contract.

1.6.3 No agency or current employees of the Client shallwork as Consultants under their own ministries,departments or agencies. Recruiting former

government employees of the Client to work for theirformer ministries, departments or agencies is

acceptable provided no conflict of interest exists.When the Consultant nominates any government

employee as Personnel in their technical proposal,such Personnel must have written certification from

their government or employer confirming that they areon leave without pay from their official position and

allowed to work full-time outside of their previousofficial position. Such certification shall be provided

to the Client by the Consultant as part of his technicalproposal.

Unfair

Advantage

1.6.4 If a shortlisted Consultant could derive a competitive

advantage from having provided consulting servicesrelated to the assignment in question, the Client shall


11/61


make available to all shortlisted Consultants togetherwith this RFP all information that would in that

respect give such Consultant any competitiveadvantage over competing Consultants.

Fraud and

Corruption

1.7 The Bank requires that all borrowers (including grantbeneficiaries), the executing agencies and contracting

agencies, as well as all firms, entities and individuals biddingfor or participating in a Bank-financed project, including,

inter alia, applicants, bidders, contractors, consulting firmsand individual consultants (including their respective officers,

employees and agents) adhere to the highest ethicalstandards, and report to the Bank all suspected acts of fraud

or corruption of which it has knowledge or becomes aware,during the Selection Process and throughout the negotiation

or execution of a Contract. Fraud and corruption areprohibited. Fraud and corruption include acts of: (a) corrupt

practice, (b) fraudulent practice, (c) coercive practice and (d)collusive practice. The definitions of actions set forth below

cover the most common types of fr a u d a n dc o r r u p t io n , but are not exhaustive. For this reason, the

Bank shall also take action in the event of any similar deed orcomplaint involving alleged acts of fraud and corruption, even

when these are not specified in the following list. The Bankshall in all cases proceed in accordance with the established

procedure referred to in Clause 1.7 (c):

(a) The Bank defines, for the purposes of this provision,

the terms set forth below:

(i) A corrupt practice is the offering, giving,

receiving, or soliciting, directly or indirectly,anything of value to influence improperly the

actions of another party;

(ii) A fraudulent practice is any act or omission,

including a misrepresentation, that knowinglyor recklessly misleads, or attempts to mislead,

a party to obtain a financial or other benefit orto avoid an obligation;

(iii) A coercive practice is impairing or harming, or

threatening to impair or harm, directly orindirectly, any party or the property of the

party to improperly influence the actions of aparty; and


12/61


(iv) Acollusive practice is an arrangement betweentwo or more parties designed to achieve an

improper purpose, including influencingimproperly the actions of another party.

(b)If the Bank, in accordance with its administrativeprocedures, demonstrates that any firm, entity or

individual bidding for or participating in a Bank-financedproject including, inter alia, applicants, bidders,

contractors, consultants, borrowers (including grantbeneficiaries), purchasers, executing agencies and

contracting agencies (including their respective officers,employees and agents) engaged in an act of fraud or

corruption, the Bank may:

(i) decide not to finance any proposal to award acontract or a contract awarded for consultant

services financed by the Bank;

(ii) suspend disbursement of the operation if it isdetermined at any stage that evidence is

sufficient to support a finding that an employee,agent or representative of the Borrower,

Executing Agency or Contracting Agency hasengaged in an act of fraud or corruption;

(iii) cancel and/or accelerate repayment of, theportion of a loan or grant earmarked for a

contract, when there is evidence that therepresentative of the Borrower, or Beneficiary of

a grant, has not taken the adequate remedialmeasures within a time period which the Bank

considers reasonable, and in accordance with thedue process guarantees of the borrowing

countrys legislation;

(iv) issue a reprimand in the form of a formal letter ofcensure of the firm, entity or individuals behavior;

(v) issue a declaration that an individual, entity or

firm is ineligible, either permanently or for astated period of time, to be awarded or

participate in contracts under Bank-financedprojects except under such conditions as the Bank

deems to be appropriate;

(vi) refer the matter to appropriate law enforcement


13/61


authorities; and/or

(vii) impose other sanctions that it deems to be

appropriate under the circumstances, including theimposition of fines representing reimbursement of

the Bank for costs associated with investigationsand proceedings. Such other sanctions may be

imposed in addition to or in lieu of other sanctions.

(c)The Bank has established administrative procedures forcases of allegations of fraud and corruption within the

procurement process or the execution of a contractfinanced by the Bank which are available at the Banks

website (www.iadb.org), as updated from time to time.To that effect any complaint shall be submitted to the

Banks Office of Institutional Integrity (OII) for theappropriated investigation. Allegations may be presented

confidentially or anonymously.

(d)Payments are expressly conditional upon theclaimants participation in the procurement process

conformed with all applicable Bank policies on Fraudand Corruption described in this Clause 1.7.

(e)The imposition of any action to be taken by the Bankpursuant to the provisions referred to paragraph (b) of this

Clause may be public or private, in accordance with thepolicies of the Bank.

1.8 The Bank will have the right to require that, in contractsfinanced with a Bank loan, a provision be included requiring

Consultants to permit the Bank to inspect their accounts andrecords and any other documents relating to the submission of

proposals and contract performance and to have them auditedby auditors appointed by the Bank. The Bank will have the

right to require that, in contracts financed with a Bank loan, aprovision be included requiring Consultants to: (i) maintain

all documents and records related to the Bank-financed

project for three (3) years after completion of the workcontemplated in the relevant contract; and (ii) deliver anydocument necessary for the investigation of allegations of

fraud or corruption and make available to the Bank theemployees or agents of the consultant with knowledge of the

Bank-financed project to respond to questions from Bankpersonnel or any properly designated investigator, agent,


14/61


auditor or consultant relating to the review or audit of thedocuments. If the Consultants fails to comply with the Banks

request, or otherwise obstruct the Banks review of the matter,the Bank, in its sole discretion, may take appropriate action

against the Consultant.

1.9 Consultants shall represent and warrant:

(i) that they have read and understood the

Banks prohibition against fraud andcorruption and agrees to abide by the applicable

rules;(ii) that they have not engaged in any violation of

policies on fraud and corruption describedherein;

(iii) that they have not misrepresented orconcealed any material facts during the

procurement or contract negotiation processes orperformance of the contract;

(iv) that neither they nor any of their directors,officers or principal shareholders have been

declared ineligible to be awarded Bank-financed contracts or have been convicted of a

crime involving fraud or corruption;(v) that none of their directors, officers or principal

shareholders has been a director, officer orprincipal shareholder of any other company or

entity that has been declared ineligible to be

awarded a Bank-financed contract or hasbeen convicted of a crime involving fraud orcorruption;

(vi) that all commissions, agents fees, facilitatingpayments or revenue-sharing agreements related

to the Bank-financed contract or consultingagreement have been disclosed;

(vii) that they acknowledge that the breach of anyof these warranties constitute a basis for the

imposition of any or a combination of themeasures described in Clause 1.7 (b).

Eligibility of

Consultants and

Origin of Goods

and Services

1.10 The Consulting Services may be provided by Consultants

with the nationality of a Banks member country. Consultantsfrom other countries shall be disqualified from participating in

contracts intended to be financed in whole or in part fromBank loans. In the case of goods to be supplied under the

Contract for Consulting Services, the goods shall have as their


15/61


country of origin a member country of the Bank. Section 7 ofthis document establishes the Banks member countries, as

well as the criteria to determine the nationality of theConsultants and the country of origin of goods and services.

The Consultants with the nationality of a Banks member

country and the goods to be supplied under the Contract forConsulting Services are not eligible if:

(i) as a matter of law or official regulation, the

Borrowers country prohibits commercial relationswith that country;

(ii) by an act of compliance with a decision of the United

Nations Security Council taken under Chapter VII ofthe Charter of the United Nations, the Borrowers

Country prohibits any imports of goods from thatcountry or any payments to persons or entities in that

country

(iii) the Consultants are declared ineligible by the Bank inaccordance with subparagraph (b)(v) of paragraph 1.7

to be awarded a Bank-financed contract during theperiod of time determined by the Bank.

Only one

Proposal

1.11 Shortlisted Consultants may only submit one proposal. If aConsultant submits or participates in more than one proposal,

such proposals shall be disqualified. However, this does notlimit the participation of the same Sub-Consultant, including

individual experts, to more than one proposal.

Proposal

Validity

1.12 The Data Sheet indicates how long Consultants Proposalsmust remain valid after the submission date. During this

period, Consultants shall maintain the availability ofProfessional staff nominated in the Proposal. The Client will

make its best effort to complete negotiations within thisperiod. Should the need arise, however, the Client may

request Consultants to extend the validity period of theirproposals. Consultants who agree to such extension shall

confirm that they maintain the availability of the Professionalstaff nominated in the Proposal, or in their confirmation of

extension of validity of the Proposal, Consultants couldsubmit new staff in replacement, who would be considered in

the final evaluation for contract award. Consultants who donot agree have the right to refuse to extend the validity of their

Proposals.

Eligibility of 1.13 In case a shortlisted Consultant intends to associate with


16/61


Sub-Consultants Consultants who have not been shortlisted and/or individualexpert(s), such other Consultants and/or individual expert(s)

shall be subject to the eligibility criteria set forth under para.1.10.

2. Clarification

and

Amendment of

RFP Documents

2.1 Consultants may request a clarification of any of the RFPdocuments up to the number of days indicated in the Data

Sheet before the proposal submission date. Any request forclarification must be sent in writing, or by standard electronic

means to the Clients address indicated in the Data Sheet. TheClient will respond in writing, or by standard electronic means

and will send written copies of the response (including anexplanation of the query but without identifying the source of

inquiry) to all Consultants. Should the Client deem itnecessary to amend the RFP as a result of a clarification, it

shall do so following the procedure under para. 2.2.

2.2 At any time before the submission of Proposals, the Clientmay amend the RFP by issuing an addendum in writing or by

standard electronic means. The addendum shall be sent to allConsultants and will be binding on them. Consultants shall

acknowledge receipt of all amendments. To give Consultantsreasonable time in which to take an amendment into account

in their Proposals the Client may, if the amendment issubstantial, extend the deadline for the submission of

Proposals.

3. Preparation of

Proposals

3.1 The Proposal (see para. 1.2), as well as all related

correspondence exchanged by the Consultants and the Client,shall be written in the language (s) specified in the DataSheet.

3.2 In preparing their Proposal, Consultants are expected toexamine in detail the documents comprising the RFP.

Material deficiencies in providing the information requestedmay result in rejection of a Proposal.

3.3 While preparing the Technical Proposal, Consultants mustgive particular attention to the following:

(a) If a shortlisted Consultant considers that it mayenhance its expertise for the assignment by associatingwith other Consultants in a JVCA or sub-consultancy,

it may associate with either (a) non-shortlistedConsultant(s), or (b) shortlisted Consultants if so

indicated in the Data Sheet. A shortlisted Consultantmust first obtain the approval of the Client if it wishes


17/61


to enter into a JVCA with non-shortlisted orshortlisted Consultant(s). In case of JVCA with non-

shortlisted Consultant(s), the shortlisted Consultantshall act as JVCA leader. In case of a JVCA, all

partners shall be jointly and severally liable and shall

indicate who will act as the leader of the JVCA.

(b) The estimated number of Professional staff-months orthe budget for executing the assignment shall be

shown in the Data Sheet, but not both. However, theProposal shall be based on the number of Professional

staff-months or budget estimated by the Consultants.

For fixed-budget-based assignments, the availablebudget is given in the Data Sheet, and the Price

Proposal shall not exceed this budget, while theestimated number of Professional staff-months shall

not be disclosed.

(c) Alternative professional staff shall not be proposed,and only one curriculum vitae (CV) may be submitted

for each position.

Language (d) Documents to be issued by the Consultants as part of

this assignment must be in the language specified inthe Reference Paragraph 3.1 of the Data Sheet. It is

desirable that the firms Personnel have a workingknowledge of the Clients national language.

TechnicalProposal

Format and

Content

3.4 Depending on the nature of the assignment, Consultants arerequired to submit a Full Technical Proposal (FTP), or aSimplified Technical Proposal (STP). The Data Sheet

indicates the format of the Technical Proposal to besubmitted. Submission of the wrong type of Technical

Proposal will result in the Proposal being deemed non-responsive. The Technical Proposal shall provide the

information indicated in the following paragraphs from (a) to(g) using the attached Standard Forms (Section 3). Paragraph

(c) (ii) indicates the recommended number of pages for thedescription of the approach, methodology and work plan of

the STP. A page is considered to be one printed side of A4 orletter size paper.

(a) (i) For the FTP only: a brief description of the

Consultants organization and an outline of recentexperience of the Consultants and, in the case of

JVCA, for each partner, on assignments of a


18/61


similar nature is required in Form TECH-2 ofSection 3. For each assignment, the outline should

indicate the names of Sub-Consultants/Professional staff who participated, duration of the

assignment, contract amount, and Consultants

involvement. Information should be provided onlyfor those assignments for which the Consultantwas legally contracted by the Client as a

corporation or as one of the major firms within aJVCA. Assignments completed by individual

Professional staff working privately or throughother consulting firms cannot be claimed as the

experience of the Consultant, or that of theConsultants associates, but can be claimed by the

Professional staff themselves in their CVs.Consultants should be prepared to substantiate the

claimed experience if so requested by the Client.(ii) For the STP the above information is not required

and Form TECH-2 of Section 3 shall not be used.

(b) (i) For the FTP only: comments and suggestions on theTerms of Reference including workable suggestions

that could improve the quality/ effectiveness of theassignment; and on requirements for counterpart

staff and facilities including: administrative support,office space, local transportation, equipment, data,

etc. to be provided by the Client (Form TECH-3 of

Section 3).

(ii) For the STP Form TECH-3 of Section 3 shall not

be used; the above comments and suggestions, ifany, should be incorporated into the description of

the approach and methodology (refer to followingsub-para. 3.4 (c) (ii)).

(c) (i) For the FTP, and STP: a description of theapproach, methodology and work plan for

performing the assignment covering the followingsubjects: technical approach and methodology,work plan, and organization and staffing schedule.

Guidance on the content of this section of theTechnical Proposals is provided under Form

TECH-4 of Section 3. The work plan should beconsistent with the Work Schedule (Form TECH-8

of Section 3) which will show in the form of a bar


19/61


chart the timing proposed for each activity.

(ii) For the STP only: the description of the approach,

methodology and work plan should normallyconsist of 10 pages, including charts, diagrams,

and comments and suggestions, if any, on Termsof Reference and counterpart staff and facilities.

(d) The list of the proposed Professional staff team by

area of expertise, the position that would be assignedto each staff team member, and their tasks (Form

TECH-5 of Section 3).

(e) Estimates of the staff input (staff-months of foreignand local professionals) needed to carry out the

assignment (Form TECH-7 of Section 3). The staff-months input should be indicated separately for home

office and field activities, and for foreign and localProfessional staff.

(f) CVs of the Professional staff signed by the staffthemselves or by the authorized representative of the

Professional Staff (Form TECH-6 of Section 3).

(g) For the FTP only: a detailed description of theproposed methodology and staffing for training, if the

Data Sheet specifies training as a specific componentof the assignment.

3.5 The Technical Proposal shall not include any priceinformation. A Technical Proposal containing priceinformation may be declared non responsive.

Price Proposals 3.6 The Price Proposal shall be prepared using the attachedStandard Forms (Section 4). It shall list all costs associated

with the assignment, including (a) remuneration for staff(foreign and local, in the field and at the Consultants home

office), and (b) reimbursable expenses indicated in the DataSheet. If appropriate, these costs should be broken down by

activity and, if appropriate, into foreign and localexpenditures. All activities and items described in the

Technical Proposal must be priced separately; activities anditems described in the Technical Proposal but not priced, shallbe assumed to be included in the prices of other activities or

items.

Taxes 3.7 The Consultant may be subject to local taxes (such as: value

added or sales tax, social charges or income taxes on non


20/61


resident Foreign Personnel, duties, fees, levies) on amountspayable by the Client under the Contract. The Client will state

in the Data Sheet if the Consultant is subject to payment ofany local taxes. Any such taxes amounts shall not be included

in the Price Proposal as they will not be evaluated, but they

will be discussed at contract negotiations, and applicableamounts will be included in the Contract.

3.8 Consultants may express the price of their services in a

maximum of three freely convertible currencies, singly or incombination. The Client may require Consultants to state the

portion of their price representing local cost in the currency ofthe Clients Country if so indicated in the Data Sheet.

3.9 Commissions and gratuities, if any, paid or to be paid by

Consultants and related to the assignment will be listed in thePrice Proposal Form PR-1 of Section 4.

4. Submission,

Receipt, and

Opening of

Proposals

4.1 The original proposal (Technical Proposal and, if required,

Price Proposal; see para. 1.2) shall contain no interlineationsor overwriting, except as necessary to correct errors made by

the Consultants themselves. The person who signed theproposal must initial such corrections. Submission letters for

both Technical and Price Proposals should respectively be inthe format of TECH-1 of Section 3, and PR-1 of Section 4.

4.2 An authorized representative of the Consultants shall initial allpages of the original Technical and Price Proposals. The

authorization shall be in the form of a written power ofattorney accompanying the Proposal or in any other form

demonstrating that the representative has been dullyauthorized to sign. The signed Technical and Price Proposals

shall be marked ORIGINAL.

4.3 The Technical Proposal shall be marked ORIGINAL orCOPY as appropriate. The Technical Proposals shall be sent

to the addresses referred to in para. 4.5 and in the number ofcopies indicated in the Data Sheet. All required copies of the

Technical Proposal are to be made from the original. If thereare discrepancies between the original and the copies of the

Technical Proposal, the original governs.

4.4 The original and all copies of the Technical Proposal shall beplaced in a sealed envelope clearly marked TECHNICAL

PROPOSAL Similarly, the original Price Proposal (if requiredunder the selection method indicated in the Data Sheet) shall

be placed in a sealed envelope clearly marked PRICE


21/61


PROPOSAL followed by the Loan/TC number and the name ofthe assignment, and with a warning DO NOT OPEN WITH

THE TECHNICAL PROPOSAL. The envelopes containing theTechnical and Price Proposals shall be placed into an outer

envelope and sealed. This outer envelope shall bear the

submission address, reference number and title of the Loan,and be clearly marked DO NOT OPEN,EXCEPT IN PRESENCEOF THE OFFICIAL APPOINTED,BEFORE[insert the time and

date of the submission deadline indicated in the Data Sheet].The Client shall not be responsible for misplacement, losing

or premature opening if the outer envelope is not sealedand/or marked as stipulated. This circumstance may be case

for Proposal rejection. If the Price Proposal is not submitted ina separate sealed envelope duly marked as indicated above,

this will constitute grounds for declaring the Proposal non-responsive.

4.5 The Proposals must be sent to the address/addresses indicatedin the Data Sheet and received by the Client no later than the

time and the date indicated in the Data Sheet, or any extensionto this date in accordance with para. 2.2. Any proposal

received by the Client after the deadline for submission shallbe returned unopened.

4.6 The Client shall open the Technical Proposals in the presence

of the Evaluation Committee immediately after the deadlinefor their submission. The envelopes with the Price Proposal

shall remain sealed and securely stored.

5. Proposal

Evaluation

5.1 From the time the Proposals are opened to the time theContract is awarded, the Consultants should not contact the

Client on any matter related to its Technical and/or PriceProposal. Any effort by Consultants to influence the Client in

the examination, evaluation, ranking of Proposals, andrecommendation for award of Contract may result in the

rejection of the Consultants Proposal.

Evaluators of Technical Proposals shall have no access to the

Price Proposals until the technical evaluation is concluded andthe Bank issues its no objection.

Evaluation of

Technical

Proposals

5.2 The evaluation committee shall evaluate the Technical

Proposals on the basis of their responsiveness to the Terms ofReference, applying the evaluation criteria, subcriteria, and

point system specified in the Data Sheet. Each responsiveProposal will be given a technical score (St). A Proposal shall

be rejected at this stage if it does not respond to important


22/61


aspects of the RFP, and particularly the Terms of Reference orif it fails to achieve the minimum technical score indicated in

the Data Sheet.

Price Proposals

for QBS

5.3 Following the ranking of technical Proposals, when selection

is based on quality only (QBS), the first ranked Consultant isinvited to negotiate its proposal and the Contract in

accordance with the instructions given under para. 6 of theseInstructions.

Public Opening

and Evaluation

of Price

Proposals (only

for QCBS, FBS,

and LCS)

5.4 After the technical evaluation is completed and the Bank has

issued its no objection (if applicable), the Client shall informthe Consultants who have submitted proposals the technical

scores obtained by their Technical Proposals, and shall notifythose Consultants whose Proposals did not meet the minimum

qualifying mark or were considered non responsive to theRFP and TOR, that their Price Proposals will be returned

unopened after completing the selection process. The Clientshall simultaneously notify in writing Consultants that have

secured the minimum qualifying mark, the date, time andlocation for opening the Price Proposals. The opening date

should allow Consultants sufficient time to makearrangements for attending the opening. Consultants

attendance at the opening of Price Proposals is optional.

5.5 Price Proposals shall be opened publicly in the presence of theConsultants representatives who choose to attend. The name

of the Consultants, and the technical scores of the Consultants

shall be read aloud. The Price Proposal of the Consultantswho met the minimum qualifying mark will then be inspectedto confirm that they have remained sealed and unopened.

These Price Proposals shall be then opened, and the totalprices read aloud and recorded. Copy of the record shall be

sent to all Consultants and the Bank.

5.6 The Evaluation Committee will correct any arithmetical errors.

When correcting arithmetical errors, in case of discrepancybetween a partial amount and the total amount, or between

word and figures the formers will prevail. In addition to theabove corrections, as indicated under para. 3.6, activities anditems described in the Technical Proposal but not priced, shall

be assumed to be included in the prices of other activities oritems. In case an activity or line item is quantified in the Price

Proposal differently from the Technical Proposal, (i) if theTime-Based form of contract has been included in the RFP,

the Evaluation Committee shall correct the quantificationindicated in the Price Proposal so as to make it consistent with


23/61


that indicated in the Technical Proposal, apply the relevantunit price included in the Price Proposal to the corrected

quantity and correct the total Proposal cost, (ii) if the Lump-Sum form of contract has been included in the RFP, no

corrections are applied to the Price Proposal in this respect.

Prices shall be converted to a single currency using the sellingrates of exchange, source and date indicated in the Data Sheet.

5.7 In case of QCBS, the lowest evaluated Price Proposal (Pm)

will be given the maximum price score (Sp) of 100 points.The price scores (Sp) of the other Price Proposals will be

computed as indicated in the Data Sheet. Proposals will beranked according to their combined technical (St) and price

(Sp) scores using the weights (T = the weight given to theTechnical Proposal; P = the weight given to the Price

Proposal; T + P = 1) indicated in the Data Sheet: Scomb = Stx T + Sp x P. The firm achieving the highest combined

technical and price score will be invited for negotiations.

5.8 In the case of Fixed-Budget Selection, the Client will selectthe firm that submitted the highest ranked Technical Proposal

within the budget. Proposals that exceed the indicated budgetwill be rejected. In the case of the Least-Cost Selection, the

Client will select the lowest proposal among those that passedthe minimum technical score. In both cases the evaluated

proposal price according to para. 5.6 shall be considered, andthe selected firm is invited for negotiations.

6. Negotiations 6.1 Negotiations will be held at the date and address indicated inthe Data Sheet. The invited Consultant will, as a pre-requisite

for attendance at the negotiations, confirm availability of allProfessional staff. Failure in satisfying such requirements may

result in the Client proceeding to negotiate with the next-ranked Consultant. Representatives conducting negotiations

on behalf of the Consultant must have written authority tonegotiate and conclude a Contract.

Technical

negotiations

6.2 Negotiations will include a discussion of the Technical

Proposal, the proposed technical approach and methodology,work plan, and organization and staffing, and any suggestions

made by the Consultant to improve the Terms of Reference.The Client and the Consultants will finalize the Terms of

Reference, staffing schedule, work schedule, logistics, andreporting. These documents will then be incorporated in the

Contract as Description of Services. Special attention willbe paid to clearly defining the inputs and facilities required

from the Client to ensure satisfactory implementation of the


24/61


assignment. The Client shall prepare minutes of negotiationswhich will be signed by the Client and the Consultant.

Price

negotiations

6.3 If applicable, it is the responsibility of the Consultant, beforestarting price negotiations, to contact the local tax authorities

to determine the local tax amount to be paid by the Consultantunder the Contract. The price negotiations will include a

clarification (if any) of the firms tax liability in the Clientscountry, and the manner in which it will be reflected in the

Contract; and will reflect the agreed technical modifications inthe cost of the services. In the cases of QCBS, Fixed-Budget

Selection, and the Least-Cost Selection methods, unless thereare exceptional reasons, the price negotiations will involve

neither the remuneration rates for staff nor other proposed unitrates. For other methods, Consultants will provide the Client

with the information on remuneration rates described in theAppendix attached to Section 4 - Price Proposal - Standard

Forms of this RFP.

Availability of

Professional

staff/experts

6.4 Having selected the Consultant on the basis of, among otherthings, an evaluation of proposed Professional staff, the Client

expects to negotiate a Contract on the basis of the Professionalstaff named in the Proposal. Before contract negotiations, the

Client will require assurances that the Professional staff willbe actually available. The Client will not consider

substitutions during contract negotiations unless both partiesagree that undue delay in the selection process makes such

substitution unavoidable or for reasons such as death or

medical incapacity. If this is not the case and if it isestablished that Professional staff were offered in the proposalwithout confirming their availability, the Consultant may be

disqualified. Any proposed substitute shall have equivalent orbetter qualifications and experience than the original

candidate and be submitted by the Consultant within theperiod of time specified in the letter of invitation to negotiate.

Conclusion of

the negotiations

6.5 Negotiations will conclude with a review of the draft

Contract. To complete negotiations the Client and theConsultant will initial the agreed Contract. If negotiations fail,

the Client will invite the Consultant whose Proposal receivedthe second highest score to negotiate a Contract.

7. Award of

Contract

7.1 After completing negotiations the Client shall award the

Contract to the selected Consultant, publish in UNDB on line,in the Banks Internet website and, when appropriate, in the

Client countrys sole official Internet website, and promptlynotify all Consultants who have submitted proposals. After


25/61


Contract signature, the Client shall return the unopened PriceProposals to the unsuccessful Consultants.

7.2 The Consultant is expected to commence the assignment onthe date and at the location specified in the Data Sheet.

8. Confidentiality 8.1 Information relating to evaluation of Proposals andrecommendations concerning awards shall not be disclosed tothe Consultants who submitted the Proposals or to other

persons not officially concerned with the process, until thepublication of the award of Contract. The undue use by any

Consultant of confidential information related to the processmay result in the rejection of its Proposal and may be subject

to the provisions of the Banks antifraud and corruptionpolicy.


26/61


Instructions to Consultants

DATA SHEET

ParagraphReference

1.1 Name of the Client:

Ministry of Public WorksCo-operative Republic of Guyana

Method of selection: Selection under Fixed Budget Selection (FBS)

1.2 Price Proposal to be submitted together with Technical Proposal:

YES

Name of the assignment is:

Collection of Traffic Data for the Determination of ADT and AADT

1.3 A pre-proposal conference will be held: NO

The Clients representative is:Mr. Geoffrey Vaughn,

Coordinator ,Works Services Group, Ministry of Public Works,

Fort Street, Kingston

Facsimile: 592-225-2689;


1.4 The Client will provide the following inputs and facilities:

a) available relevant reports,b) two (2) Automatic Traffic Counters

1.6.1 (a) The Client envisages the need for continuity for downstream work:

No

1.12 Proposals must remain valid90 days after the submission date.


27/61

Section 2 Instructions to Consultants Data Sheet 23

2.1 Clarifications may be requested NOT later than 10 days before the

submission date.

The address for requesting clarifications is:

Mr. Geoffrey Vaughn,

Coordinator ,Works Services Group, Ministry of Public Works,

Fort Street, Kingston

Facsimile: 592-225-2689;


3.1 Proposals shall be submitted in the following language:English

3.3 (a) Shortlisted Consultants may associate with other shortlisted Consultants: Yes

3.3 (b) The Price Proposal shall not exceed the available budget of:

Six Million Guyana Dollars (GY$6,000,000)

3.4 The format of the Technical Proposal to be submitted is:

Simplified Technical Proposal (STP)

3.4 (g) Training is a specific component of this assignment:No

3.6 Not Applicable

3.7 Amounts payable by the Client to the Consultant under the contract to besubject to local taxation: Yes.

YESfor local Consultants

3.8 Consultant to state local cost in the Clients country currency:

YesThe whole of the Consultants Price is to be stated in Guyana Dollars (GY$)

4.3 Consultant must submit theoriginal and three (3) copiesof the TechnicalProposal, and theoriginal and two (2) copiesof the Price Proposal.


28/61


4.5 The Proposal submission address is:

The Chairman,

National Procurement and Tender Administration Board,

Ministry of Finance,

Main & Urquhart Streets,Kingston, Georgetown

Proposals must be submitted no later than the following date and time:

09:00 hrs. on Tuesday, November 5th, 2013.

5.2 (b) Criteria, sub criteria, and point system for the evaluation of SimplifiedTechnicalProposals are:

Points

(i) Adequacy of the proposed technical approach,methodology and work plan in responding to the

Terms of Reference: 20

(ii) Key professional staff qualifications and competence for the assignment:

Team Leader 50Data Analyst 30

Total points for criterion (ii): 80

The number of points to be assigned to each of the above positions ordisciplines shall be determined considering the following three sub

criteria and relevant percentage weights:

1) General qualifications 30%

2) Adequacy for the assignment 60%3) Experience in region and language 10%

Total weight: 100%

Total points for the two criteria: 100

The minimum technical score St required to pass is: 75 Points


29/61

Section 2 Instructions to Consultants Data Sheet 25

5.6 The single currency for price conversions is: Guyana Dollar (GY$)

The source of official selling rates is:Bank of Guyana

The date of exchange rates is:twenty-eight (28) days before the date of

submission of Proposals

5.7 The formula for determining the price scores is the following:

Not Applicable

6.1 Expected date and address for contract negotiations:

November 8th, 2013

Works Services Group, Ministry of Public WorksFort Street, Kingston

7.2 Expected date for commencement of consulting services

November 11, 2013

Works Services Group, Ministry of Public WorksFort Street, Kingston


30/61


31/61

27

Section 3. Technical Proposal - Standard Forms

Refer to Reference Paragraph 3.4 of the Data Sheet for format of Technical Proposal to besubmitted, and paragraph 3.4 of Section 2 of the RFP for Standard Forms required and

number of pages recommended.

TECH-1 Technical Proposal Submission Form

TECH-4 Description of the Approach, Methodology and Work Plan for Performing theAssignment

TECH-5 Team Composition and Task Assignments

TECH-6 Curriculum Vitae (CV) for Proposed Professional Staff

TECH-7 Staffing Schedule

TECH-8 Work Schedule


32/61

28 Section 3. Technical Proposal Standard Forms

FORM TECH-1 TECHNICAL PROPOSAL SUBMISSION FORM

[Location, Date]

To: [Name and address of Client]

Dear Sirs:

We, the undersigned, offer to provide the consulting services for [Insert title of

assignment] in accordance with your Request for Proposal dated [Insert Date] and ourProposal. We are hereby submitting our Proposal, which includes this Technical Proposal,

and a PriceProposal sealed under a separate envelope1.

We, the undersigned, including any subcontractors required to execute the contract,have the nationality of any member country of the Bank. In the case that the Consulting

Services Contract includes the supplying of goods and related services, we guarantee thatthese goods and related services will have as their origin any member country of the Bank.

We are submitting our Proposal in association with: [Insert a list with full name and

address of each associated Consultant]2

We hereby declare that all the information and statements made in this Proposal aretrue and accept that any misinterpretation contained in it may lead to our disqualification.

If negotiations are held during the period of validity of the Proposal, i.e., before the

date indicated in Paragraph Reference 1.12 of the Data Sheet, we undertake to negotiate on

the basis of the proposed staff. Our Proposal is binding upon us and subject to themodifications resulting from Contract negotiations.

We undertake, if our Proposal is accepted, to initiate the consulting services related to

the assignment not later than the date indicated in Paragraph Reference 7.2 of the Data Sheet.

We understand you are not bound to accept any Proposal you receive.

We remain,Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:Name of Firm:

Address:

1 [In case Paragraph Reference 1.2 of the Data Sheet requires to submit a Technical Proposal only, replacethis sentence with: We are hereby submitting our Proposal, which includes this Technical Proposal only.]

2 [Delete in case no association is foreseen.]


33/61

Section 3. Technical Proposal Standard Forms 29

FORM TECH-4 DESCRIPTION OF APPROACH,METHODOLOGY AND WORK

PLAN FOR PERFORMING THE ASSIGNMENT

(For small or very simple assignments the Client should omit the following text in Italic)

[Technical approach, methodology and work plan are key components of the TechnicalProposal. You are suggested to present your Technical Proposal (50 pages, inclusive of

charts and diagrams) divided into the following three chapters:

a) Technical Approach and Methodology,b) Work Plan, andc) Organization and Staffing.a) Technical Approach and Methodology. In this chapter you should explain your

understanding of the objectives of the assignment, approach to the services, methodology forcarrying out the activities and obtaining the expected output, and the degree of detail of such

output. You should highlight the problems being addressed and their importance, and explain

the technical approach you would adopt to address them. You should also explain the

methodologies you propose to adopt and highlight the compatibility of those methodologies

with the proposed approach.

b) Work Plan. In this chapter you should propose the main activities of the assignment,

their content and duration, phasing and interrelations, milestones (including interim

approvals by the Client), and delivery dates of the reports. The proposed work plan should

be consistent with the technical approach and methodology, showing understanding of the

TOR and ability to translate them into a feasible working plan. A list of the final documents,including reports, drawings, and tables to be delivered as final output, should be included

here. The work plan should be consistent with the Work Schedule of Form TECH-8.

c) Organization and Staffing. In this chapter you should propose the structure and

composition of your team. You should list the main disciplines of the assignment, the key

expert responsible, and proposed technical and support staff.]


34/61

30

FORM TECH-5 TEAM COMPOSITION AND TASK ASSIGNMENTS

Professional Staff

Name of Staff Firm Area of Expertise Position Assigned T


35/61

Section 3 Technical Proposal Standard Forms 31

FORM TECH-6 CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL

STAFF

1. Proposed Position [only one candidate shall be nominated for each position]:

2. Name of Firm [Insert name of firm proposing the staff]:

3. Name of Staff [Insert full name]:

4. Date of Birth: Nationality:

5. Education [Indicate college/university and other specialized education of staff member, giving names ofinstitutions, degrees obtained, and dates of obtainment]:

6. Membership of Professional Associations:

7. Other Training [Indicate significant training since degrees under 5 - Education were obtained]:

8. Countries of Work Experience: [List countries where staff has worked in the last ten years]:

9. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, andwriting]:

10. Employment Record [Starting with present position, list in reverse order every employment held bystaff member since graduation, giving for each employment (see format here below): dates of employment,

name of employing organization, positions held.]:

From [Year]: To [Year]:

Employer:

Positions held:


36/61

32 Section 3. Technical Proposal - Standard Forms

11. Detailed Tasks Assigned

[List all tasks to be performed

under this assignment]

12. Work Undertaken that Best Illustrates Capability to

Handle the Tasks Assigned

[Among theassignments in which the staff has been involved,indicate the following information forthose assignments that best

illustrate staff capability to handle the tasks listed under point 11.]

Name of assignment or project:

Year:

Location:

Client:

Main project features:

Positions held:

Activities performed:

13. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly

describes myself, my qualifications, and my experience. I understand that any wilfulmisstatement described herein may lead to my disqualification or dismissal, if engaged.

Date:[Signature of staff member or authorized representative of the staff] Day/Month/Year

Full name of authorized representative:


37/61

Section 3 Technical Proposal Standard Forms

FORM TECH-7 STAFFING SCHEDULE1

N Name of StaffStaff input (in the form of a bar chart)

2

1 2 3 4 5 6 7 8 9 10 11 12

Foreign

1[Home]

[Field]

2

3

n

Subtotal

Local

1[Home]

[Field]

2

n

Subtotal

Total

1 For Professional Staff the input should be indicated individually; for Support Staff it should be indicated by category (e.g

2 Months are counted from the start of the assignment. For each staff indicate separately staff input for home and field wo

3 Field work means work carried out at a place other than the Consultant's home office.

Full time input

Part time input


38/61

34 Section 3. Technical Proposal - Standard Forms

FORM TECH-8 WORK SCHEDULE

N Activity1

Months2

1 2 3 4 5 6 7 8 9

1

2

3

4

5

n

1 Indicate all main activities of the assignment, including delivery of reports (e.g.: inception, interim, and final reports), a

approvals. For phased assignments indicate activities, delivery of reports, and benchmarks separately for each phase.

2 Duration of activities shall be indicated in the form of a bar chart.


39/61

35

Section 4. Price Proposal - Standard Forms

Price Proposal Standard Forms shall be used for the preparation of the Price Proposalaccording to the instructions provided under para. 3.6 of Section 2. Such Forms are to be

used whichever is the selection method indicated in para. 4 of the Letter of Invitation.

PR-1 Price Proposal Submission Form

PR-2 Summary of Price

PR-3 Breakdown of Price by Activity

PR-4 Breakdown of Remuneration


40/61

36 Section 4. Price Proposal - Standard Forms

FORM PR-1 PRICE PROPOSAL SUBMISSION FORM

[Location, Date]

To: [Name and address of Client]

Dear Sirs:

We, the undersigned, offer to provide the consulting services for [Insert title ofassignment] in accordance with your Request for Proposal dated [Insert Date] and our

Technical Proposal. Our attached Price Proposal is for the sum of [Insert amount(s) in wordsand figures

1]. This amount is exclusive of the local taxes, which shall be identified during

negotiations and shall be added to the above amount.

Our Price Proposal shall be binding upon us subject to the modifications resultingfrom Contract negotiations, up to expiration of the validity period of the Proposal, i.e. before

the date indicated in Paragraph Reference 1.12 of the Data Sheet.

Commissions and gratuities paid or to be paid by us to agents relating to this Proposaland Contract execution, if we are awarded the Contract, are listed below

2:

Name and Address Amount and Purpose of Commission

of Agents Currency or Gratuity

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature [In full and initials]:Name and Title of Signatory:

Name of Firm:

Address:

1 Amounts must coincide with the ones indicated under Total Cost of Price proposal in Form PR-2.

2 If applicable, replace this paragraph with: No commissions or gratuities have been or are to be paid by us to

agents relating to this Proposal and Contract execution.


41/61

Section 4 Price Proposal Standard Forms

FORM PR-2 SUMMARY OF PRICES

Item

Prices

[Indicate Foreign

Currency # 1]1

[Indicate Foreign

Currency # 2]1

[Indicate Fo

Currency #

Total Costs of Price Proposal2 N/A N/A N/A

1 Indicate between brackets the name of the foreign currency. Maximum of three currencies; use as many columns as need

2 Indicate the total prices, net of local taxes, to be paid by the Client in each currency. Such total prices must coincide withindicated in all Forms PR-3 provided with the Proposal.


42/61


FORM PR-3 BREAKDOWN OF PRICES BY ACTIVITY1

Group of Activities (Phase):2 Description:

3

Cost component

Costs

[Indicate ForeignCurrency # 1]

4

[Indicate ForeignCurrency # 2]

4

[Indicate FoCurrency #

Remuneration5

Reimbursable Expenses5

N/A N/A N/A

Subtotals

1 Form PR-3 shall be filled at least for the whole assignment. In case some of the activities require different modes of billi

assignment is phased, and each phase has a different payment schedule), the Consultant shall fill a separate Form PR-3 fo

currency, the sum of the relevant Subtotals of all Forms PR-3 provided must coincide with the Total Prices of Price Propo

2 Names of activities (phase) should be the same as, or correspond to the ones indicated in the second column of Form TEC

3 Short description of the activities whose price breakdown is provided in this Form.4 Indicate between brackets the name of the foreign currency. Use the same columns and currencies of Form PR-2.

5 For each currency, Remuneration and Reimbursable Expenses must respectively coincide with relevant Total Prices indic


43/61

Section 4 Price Proposal Standard Forms 39

FORM PR-4 BREAKDOWN OF REMUNERATION1

(This Form PR-4 shall only be used when the Lump-Sum Standard Contract has been

included in the RFP. Information to be provided in this Form shall only be used to establishpayments to the Consultant for possible additional services requested by the Client)

Name2 Position

3 Staff-month Rate

4

Foreign Staff

[Home]

[Field]

Local Staff[Home]

[Field]

1 Form PR-4 shall be filled in for the same Professional and Support Staff listed in Form TECH-7.

2 Professional Staff should be indicated individually; Support Staff should be indicated per category (e.g.:

draftsmen, clerical staff).

3 Positions of the Professional Staff shall coincide with the ones indicated in Form TECH-5.4 Indicate separately staff-month rate and currency for home and field work.


44/61

40

Section 5. Terms of Reference

Consultancy Services - Collection of Traffic data for the determination of ADT and

AADT along the Main Public Roads of Guyana

1. INTRODUCTION/BACKGROUNDThe Ministry of Public Works is desirous of conducting traffic counts along specified

Public Roads to determine traffic volumes on the main road network. Over the yearstraffic surveys have been done for individual projects such as the East Bank Demerara

Four Lane Project, the Sheriff-Mandela Avenue Four Lane Expansion Project, theSouthern Approaches Project, the Corentyne Highway inter alias. However, a

comprehensive network wide survey has not been done since 2002.

The Ministry of Public Works (MPW), Works Services Group (WSG) has a RoadMaintenance/Traffic/Safety Department that is responsible for collection, storage and

analysis of traffic data. Up to date traffic data is very crucial for the proper functioning ofour Transport Planning Department, as this data is needed for planning and designing of

our roads, bridges and for addressing highway congestion. Ultimately, traffic data can beused for the development of national transport policies.

2. OBJECTIVE OF THE CONSULTANCYThe principal objective of this consultancy is for a Consultant to provide the Ministry ofPublic Works with Manual Classified Counts (MCC) and/or Automatic Traffic Counts

(ATC) at specified locations along the main Public Roads of Guyana, to assist in theanalysis of traffic growth over the past 10 years of Road and Bridges Improvements

Programme.

3. SCOPE OF THE CONSULTANCYThe services are to be conducted in accordance with generally accepted internationalstandards and professional practices acceptable to the Ministry of Public Works. The

scope of works is understood to cover all activities necessary to accomplish the objectivesof the consultancy, whether or not a specific activity is cited in these Terms of Reference.

A participatory and consultative approach is to be adopted in the conduct of the services,which will contribute to the timely completion of this assignment.

3.1REVIEW OF EXISITING STUDIESThe Consultant should review existing studies to obtain historical traffic data and

observe traffic growth rates. These studies will be made available by the Client.

3.2SURVEY LOCATIONSThe survey locations where a combination of Manual Classified Counts (MCC) andAutomatic Traffic Counts (ATC) shall be conducted is along the following corridors,

roads, streets or junctions:


45/61

Length

To From (Miles)

1 6 - Just beyond DHB

1 6 - Just before DHB

1 - Diamond, East B

1 - Grove, East Bank

1 6 2 - Carifesta Avenue

1 6 2 - Liliendaal

1 6 2 - Mahaica

1 6 2 - Airy Hall, Mahai

1 6 - Belladrum

1 6 - No. 28

1 6 - Cotton Tree

1 6 - Just East of Canj

1 6 - Fyrish

1 6 - Bush Lot

1 6 - Just beyond Blac

44)

1 6 - Springlands

1 6 - Corriverton

New Amsterdam 1 6 - Main Street

Adventure Joppa 1 6 25 - Adventure

1 6 - Lesbeholden

1 6 - Mibicuri

1 6 - Johanna

1 6 - Yakusari

Black Bush Polder

Intersettlement Road,

Region # 6

East Coast Demerara

Public Road, Region

# 4

Georgetown Abary River

Bridge

42.2

LocatiNo. 12 Hours

Counts

East Bank Demerara

Public Road, Region

# 4

Georgetown Timehri 24.5

No. 16 Hours

Counts

Region Corridor No. 24 Hours

Counts

45

West Coast Berbice

Public Road, Region

# 5

Abary River

Bridge

Rosignol 23

East Coast Berbice

Public Road, Region# 6

New

Amsterdam

Corriverton


46/61


3.3SURVEYS HOURS AND DAYSSeven (7) days, with twenty-four (24) hour, sixteen (16) hour and twelve (12) counts

required as is shown on Table 1for each of the locations as is specified. The surveysshould be conducted when school is in session and should not be done during a week

that includes a Public Holiday.

3.4 CLASSIFICATION OF TRAFFIC BY TYPE OF VEHICLESThe traffic counts are to be conducted in both directions and must include the

following types of motorized and non-motorized vehicles: BICYCLES,MOTORCYCLES, PRIVATE CARS, TAXIS, BUSES, SUVs, PICK-UPS,

MEDIUM AND HEAVY GOODS VEHICLES, 2+ AXLE TRUCKS, TRAILERSWITH 4+ AXLES AND HORSE DRIVEN CARTS. Typical traffic count field sheet

and a traffic count data summary sheet are provided in Appendix A.

3.5 DETERMINATION OF ADT AND AADTWith the data obtained from the traffic study the consultant shall determine the ADT

and AADT for the respective corridors, streets, roads or junctions for which trafficdata was collected.

4. DURATION OF THE CONSULTANCYThe consultancy - Collection of Traffic data for the determination of ADT and AADTalong the Main Public Roads of Guyana is expected to last for a period of 30 days from

the date of contract signing.

5. MANPOWER, SCHEDULING AND COSTSIn estimating man-month requirements and costs of the services, the Consultant shouldensure that the proposal takes full account of all of the above requirements and the

following items:

(a) Consultants remuneration;(b) Photocopying and Communication costs;

(c) Transportation costs;(d) Report production costs; etc

6. QUALIFICATIONS AND EXPERIENCEThis consultancy requires the input of a Consulting firm with demonstrated previousexperience in the conduct of traffic survey, analysis and reporting.

The Team Leader for this consultancy at a minimum must possess a Bachelor of Sciencedegree in Civil Engineering with demonstrated experience in Traffic or TransportationEngineering and at least 5 years post graduate experience in the conduct of related

studies.

Persons conducting field counts are required to have completed secondary education.


47/61


7. REPORTING REQUIREMENTSThe consultant will present four (4) hard copies of each report to the Works ServicesGroup. Additionally, the data collected and report compiled must be submitted in

digital and editable formats before final payment is approved. All data collected andreports compiled become the property of the Ministry of Public Works.

These reporting requirements are as follows:

Work Programme: A work programme outlining a schedule for completion of all the

tasks under this assignment shall be submitted to the Client for approval before thesurvey commences and no later than 10 calendar days after the signing of the

agreement.

Draft Final Report: The draft final report will be submitted 30 daysafter the signing ofthe contract and should include:

i.

The comprehensive results of the study compiled with relevant diagrams,photos and graphs

ii. Detailed data analyses that shows vehicle fleet growth over the past 10years obtained from available data or inferred from GRA licensing data.

iii. Map showing traffic volumes for each locations where counts were done,identifying respective corridors, streets, roads or intersections.

Final Report: Within 7 days of the receipt of comments from the MPW on the Draft

Final Report, the Consultant shall present the Final Report.

8. PAYMENTSThe consultancy shall be executed as a lump sum contract and payments madeaccording to the following schedule:

30% Advance Payment against a Bank Guarantee or Bond from a reputablebonding agency.

50% upon submission of Draft Final Report

20% upon submission of Final Report

9. COORDINATION AND FACILITIESThe MPW through the Works Services Group is the executing agency for theConsultancy. The Consultant shall report to the Coordinator of the Works Services

Group located within the MPW complex.


48/61


The MPW will facilitate the issuance of any letters, permits or police presencerequired for the Consultant to carry out the duties and make available all relevantreports.

The Works Services Group shall provide the consultant with two (2) AutomaticTraffic Counters for the duration of the study.

The IDB Project Team will have a supervisory role entailing evaluation andmonitoring of the study and reviewing and approving the study.


49/61


10.APPENDIX A


50/61


Section 6. Standard Contract


51/61


52/61

47

CONTRACT FOR CONSULTING SERVICES

Small AssignmentsLump-Sum Payments


53/61

Annex IV Small Assignments Lump-Sum Payments 48

CONTRACT FOR CONSULTING SERVICES

SMALL ASSIGNMENTS

LUMP-SUM PAYMENTS

(INTER-AMERICAN DEVELOPMENT BANK/ANY FUND ADMINISTERED BY

THE BANK FINANCED)

CONTRACT

THIS CONTRACT (Contract) is entered into this [insert starting date of assignment], by and

between [insert Clients name] (the Client) having its principal place of business at [insertClients address], and [insert Consultants name] (the Consultant) having its principal office

located at [insert Consultants address].

WHEREAS, the Client wishes to have the Consultant perform the services hereinafter

referred to, and

WHEREAS, the Consultant is willing to perform these services,

NOW THEREFORE THE PARTIEShereby agree as follows:

1. Services (i) The Consultant shall perform the services specified inAnnex A,Terms of Reference and Scope of Services,which is made anintegral part of this Contract (the Services).

(ii) The Consultant shall provide the personnel listed in Annex B,Consultants Personnel, to perform the Services.

(iii) The Consultant shall submit to the Client the reports in the formand within the time periods specified in Annex C,

Consultants Reporting Obligations.2. Term The Consultant shall perform the Services during the period

commencing [insert starting date] and continuing through [insertcompletion date], or any other period as may be subsequently agreedby the parties in writing.

3. Payment A. Ceiling

For Services rendered pursuant to Annex A, the Client shall paythe Consultant an amount not to exceed [insert amount]. Thisamount has been established based on the understanding that it

includes all of the Consultant's costs and profits as well as anytax obligation that may be imposed on the Consultant.

B. Schedule of Payments

The schedule of payments is specified below:1

[insert amount and currency] upon the Client's receipt

1 Modify, in order to reflect the output required, as described in Annex C.


54/61


of a copy of this Contract signed by the Consultant;

[insert amount and currency]upon the Client's receiptof the draft report, acceptable to the Client; and

[insert amount and currency]upon the Client's receiptof the final report, acceptable to the Client.

[insert amount and currency]Total

C. Payment Conditions

Payment shall be made in [specify currency], no later than 30days following submission by the Consultant of invoices in

duplicate to the Coordinator designated in paragraph 4.

4. Project

Administration

A. Coordinator.

The Client designates Mr. /Ms. [insert name] as Client'sCoordinator; the Coordinator will be responsible for thecoordination of activities under this Contract, for acceptance

and approval of the reports and of other deliverables by theClient and for receiving and approving invoices for the

payment.

B. Reports.

The reports listed in Annex C, Consultant's ReportingObligations, shall be submitted in the course of the

assignment, and will constitute the basis for the payments to bemade under paragraph 3.

5. Performance

Standards

The Consultant undertakes to perform the Services with the higheststandards of professional and ethical competence and integrity. The

Consultant shall promptly replace any employees assigned under thisContract that the Client considers unsatisfactory.

6. Confidentiality The Consultants shall not, during the term of this Contract and within

two years after its expiration, disclose any proprietary or confidentialinformation relating to the Services, this Contract or the Client's

business or operations without the prior written consent of the Client.


55/61


7. Ownership of

Material

Any studies reports or other material, graphic, software or otherwise,prepared by the Consultant for the Client under the Contract shall

belong to and remain the property of the Client. The Consultant mayretain a copy of such documents and software.

2

8. Consultant Not

to be Engaged

in CertainActivities

The Consultant agrees that, during the term of this Contract and after itstermination, the Consultant and any entity affiliated with the

Consultant, shall be disqualified from providing goods, works orservices (other than the Services and any continuation thereof) for any

project resulting from or closely related to the Services.

9. Insurance The Consultant will be responsible for taking out any appropriateinsurance coverage.

10. Assignment The Consultant shall not assign this Contract or Subcontract any

portion of it without the Client's prior written consent.

11. Law

Governing

Contract andLanguage

The Contract shall be governed by the laws of [insert government], and

the language of the Contract shall be3[insert language]

12. Dispute

Resolution4

Any dispute arising out of the Contract, which cannot be amicably

settled between the parties, shall be referred to (selectadjudication/arbitration) in accordance with the laws of the Client's

country.

13. Eligibility The Consultant and its Subcontractors shall have the nationality of aBanks member country. A Consultant or Subcontractors shall be

deemed to have the nationality of a country if it comply with thefollowing requirements:

(a) An individual is considered to be a national of a membercountry of the Bank if he or she meets either of the following

requirements:

(i) is a citizen of a member country; or

(ii) has established his/her domicile in a member country as abona fide resident and is legally entitled to work in the

country of domicile.

(b) A firm is considered to have the nationality of a member

country if it meets the two following requirements:

(i) is legally constituted or incorporated under the laws of a

2 Restrictions about the future use of these documents and software, if any, shall be specified at the end of

paragraph 7.3 The law selected by the Client is usually the law of its country. However, the Bank does not object if the

Client and the Consultant agree on another law. The language shall be English, French, Spanish, or

Portuguese.4 In the case of a Contract entered into with a foreign Consultant, the following provision may be substituted

for paragraph 12: Any dispute, controversy or claim arising out of or relating to this Contract or the

breach, termination or invalidity thereof, shall be settled by arbitration in accordance with the UNCITRALArbitration Rules as at present in force.


56/61


member country of the Bank; and

(ii) more than fifty percent (50%) of the firms capital is

owned by individuals or firms from member countries ofthe Bank.

All members of a JVCA and all subcontractors must meet the nationality

criteria set forth above.

In the case that the Consulting Services Contract includes the supplyingof goods and related services, all such goods and related services shall

have as their origin any member country of the Bank. Goods have theirorigin in a member country of the Bank if they have been mined,

grown, harvested, or produced in a member country of the Bank.Goods have their origin in a member country of the Bank if they have

been mined, grown, harvested, or produced in a member country of theBank. A good has been produced when through manufacture,

processing or assembly another commercially recognized article results

that differs substantially in its basic characteristics, function or purposeof utility from its parts or components.

14. Fraud and

Corruption

The Inter-American Development Bank (the Bank) requires that all

Consultants (including their respective officers, employees and agents)adhere to the Banks Policies for the Selection and Contracting of

Consultants Financed by the Inter-American Development Bank. Inparticular, the Bank requires that all Consultants (including their

respective officers, employees and agents) bidding for or participatingin a Bank-financed contract adhere to the highest ethical standards, and

report to the Bank all suspected acts of fraud and corruption of which ithas knowledge or becomes aware. Fraud and corruption are

prohibited.1 The Bank shall take action in the event of any deed or

complaint involving alleged acts of fraud and corruption, in accordance

with the administrative procedures of the Bank.

FOR THE CLIENT FOR THE CONSULTANT

Signed by ___________________ Signed by ____________________

Title: ______________________ Title: ________________________

1 The Bank has established administrative procedures for cases of allegations of fraud and corruption within

the procurement process or the execution of a contract financed by the Bank which are available on the

Banks website (www.iadb.org), as updated from time to time. To that effect any complaint shall besubmitted to the Banks Office of Institutional Integrity (OII) for the appropriate investigation. Allegations

may be presented to the OII confidentially or anonymously.


57/61


LIST OF ANNEXES

Annex A: Terms of Reference and Scope of Services

Annex B: Consultants Reporting Obligations

Annex C: Price Estimate of Services, List of Personnel and Schedule of Rates


58/61


ANNEXC

Price Estimate of Services, List of Personnel and Schedule of Rates

(1) Remuneration of Staff

NameRate

(per month/day/hour in currency)

Time spent

(number ofmonth/day/hour)

Total

(currency)

(a) Team Leader

(b)

(c)Sub-Total (1)

(2) Reimbursables6

Rate Days Total

(a) International Travel

(b) Local Transportation

(c) Per DiemSub-total (2)

TOTAL PRICE ___________________________

Physical Contingency7_____________________

CONTRACT CEILING ____________________

6 To include expenses for international travel, local transportation, per diem, communications, reporting costs, visas,

inoculations, routine medical examinations, porterage fees, in-and-out expenses, airport taxes, and other such travelrelated expenses as may be necessary; reimbursable at cost with supporting documents/receipts; except for per diem(which is fixed and includes housing and ______ expenses).

7 From 0 to 15 percent of total cost; use of contingency requires prior approval of the Client.


59/61

Section 7. Eligibility 54

Section 7. Eligible Countries

Note: The expression Bank used in this SRFP includes the IDB, and any other fund itadministers.

Depending on the financing source, the user must select one of the following 2 options foritem number 1). The financing can come from the IDB, the Multilateral Investment Fund

(MIF) or, occasionally, contracts may be financed out of special funds which further restricts

eligibility criteria to a particular group of memb