RFP 602: Questions & Answers Global Inspection and/or ... · Global Inspection and/or Laboratory Services ... the ISO 2859-1:1999 standard. ... specify the inspection level and

Published on 22.10.2014

1

RFP 602: Questions & Answers

Global Inspection and/or Laboratory Services With the RFP 602: Questions & Answers are published the following amended Annex. Please use these amended annexes to prepare your proposal. - Annex B, ToR - Annex C1 and C2, Financial Offer Forms - Annex K Visual Inspection Parameters - Annex M Laboratory Testing Parameters

Questions Answers

General questions on RFP and process 1. RFP page 10: What is the purpose

of the meeting with UNHCR technical evaluation committee? What shall be discussed on that occasion? How will this be linked to the actual awarding of the tender as we understand this will be open to companies that have been shortlisted?

All the technical proposals received will be evaluated and given scores for the criteria listed on page 8 and 9 of the RFP. Proposals that received at least 49 points will be short-listed and invited to present their technical proposal in person. The meeting will also provide UNHCR technical evaluation committee (TEC) to ask technical questions if needed. After the meeting the TEC may still amend the technical score of the interviewed bidders before the financial proposals are opened and evaluated. 70% weight is given to technical proposal and 30% to financial proposal.

2. Does the UNHCR hold a ranking system for their suppliers?

For this RFP the suppliers will be awarded a Frame Agreement on a country by country and product (or product group) basis depending on the technical evaluation results.

3. The amount of orders placed per product does not give an indication as to how many tests need to be performed. How many times on an annual basis is testing requested and this per product.

As per page 2 of the RFP the annual expenditure since 2010 on inspection and laboratory testing has been USD 550,000. We can only give this indication of annual expenditure.

4. Offer has to be submitted by email. It is our intention to prepare this in pdf. One message for the Technical offer and one message for the Financial offer.

That is indeed how we would like to receive it.

5. As one testing lab may not have the full capability to test all the products in the list, can we subcontract the testing work to other laboratories but under the same organization so that the testing of different parameters of one product may be tested by

As per the RFP document, it is possible to use a 3rd party but it should be clearly stated. In Annex C2, and Annex I, please indicate which products are (partly) tested by a third party/contractor. As per the RFP document, it is possible to use a 3rd party but it should be clearly stated indicating in which locations you will be


2

more than one laboratory in order that we can complete the full tests?

subcontracting and for which tests and reasons.

6. RFP page 10 of 11 states the shorted listed companies will be invited to meet the technical evaluation committee in Budapest, Hungary between 19th and 21st of November 2014. Is this mandatory?

Yes, mandatory for the shortlisted suppliers. The conference will be on the 1st and 2nd of December.

7. Considering that at page 10 of the Request for Proposal it is stated that it is our responsibility to verify that all the e-mails sent have been received properly before the deadline, we would like to know how we can be certain that our emails have been received. Will UNHCR use an automatic reply system assuring us immediately that our emails have been received or shall we adopt a delivery confirmation system?

When you send your proposal to the provided e-mail ([email protected]) you should receive an automated response that your e-mail had been received. If you do not receive such e-mail then please check with Ms. Sofia van Dijk (see RFP point 2.3, please do not attach proposal!). We recommend to not sending the proposal after office hour CET on the day of the deadline as we cannot respond whether the proposal was received.

8. As per page 2 of the RFP, we are requested to fill in the Vendor Registration Form (Annex D). We already completed said document and sent it to UNHCR Budapest by courier last July and we are also registered at UNGM. Do we have to fill it in again?

Yes, please provide this document with supporting documents to make sure we receive the latest information.

9. When can we insert our comments on the (General) conditions of contract? Should that be in the proposals?

Yes, please see section 2.5.1 (I.1) and 2.9 of the RFP cover letter.

10. Kindly confirm whether it is possible to bid only for inspection services.

Yes that is possible, it is also not mandatory to provide proposal for all regions or product groups in the world.

11. RFP Point C3 (page 5): “describe the organization’s risk management approach as they relate to the service required” -> kindly clarify further which kind of information is expected here.

The assumption made for this question is that your company has a risk management policy and that based on defined criteria, you will take actions to minimize risk of low performance on the services.

Technical proposal 12. Technical proposal: do you have

any preference in the way the technical proposal for testing and inspection services be presented, i.e:

You are advised to provide your technical proposal in line with the structure provided in Annex H and I and following the Approach No. 1 for Inspection Services and Laboratory Testing Services.


3

APPROACH no. 1 Inspection Services A B…H Testing Services A B…H

APPROACH no. 2 A Inspection Services Testing Services B Inspection Services Testing Services Annex B (Terms of Reference)

13. Annex B – ToR point C.2 page 5 Inspection at UNHCR Warehouse: kindly clarify what is meant/what would be expected by “quality inspection and field observation on the durability of supplies”.

Each product has a shelf life, during the period of the shelf life UNHCR may require the inspection company to select samples of items that are stored in the warehouse and check if the products quality comply with the shelf life.

14. Annex B.1 table 2: kindly clarify what do you mean by “Reduced Inspections”. In the example given the sample size remains identical and the acceptance level is actually tightened, so the approach in table 2 is more severe.

The Acceptance Quality Levels (AQLs) follow the ISO 2859-1:1999 standard. We have used the “Tightened Inspection” table instead of the “Reduced inspection” table. Annex B (ToR) has been corrected and shall be published herewith.

15. TOR section I. Inspection at Manufacturing Site. Is only one visit expected?

We do not understand the question in a clear way but inspection at manufacturing site will depend on requirements from UNHCR and normally it will correspond to purchase orders of goods.

16. TOR section II. Inspection at Production Line. Is one visit expected? If not, how regular is required?

We do not understand the question in a clear way but inspection at production line will depend on requirements from UNHCR and normally it will correspond to purchase orders of goods.

17. TOR section III A. Reporting of goods delay. Normally we coordinate and arrange inspection when the supplier informs us the date they can be ready for our inspection. Should it not be for the supplier or manufacturer to inform or explain to UNHCR of any failure in production and delivery time before an inspection is arranged?

It is expected that the Inspection Company will provide timely information to UNHCR regarding any delays in operations even if created by suppliers.

18. TOR section III A. Will UNHCR specify the inspection level and AQL for the inspector to follow?

Yes.


4

19. TOR section III A.12. Is it that only the defective goods shall be marked?

All samples should be marked, not only the defective goods.

20. 6. TOR section III B.5, INSPECTION AND SUPERVISION OF LOADING (MANUFACTURER’S SITE) AND/OR UNLOADING. As lab analysis will have been done before the loading (referring TOR section III A 7), what sampling and analysis are required on the samples drawn during loading?

Sampling plan is always required for every type of inspection.

21. TOR section III B & C, INSPECTION AND SUPERVISION OF LOADING (MANUFACTURER’S SITE) AND/OR UNLOADING. We may not have inspector at the destination or at UNHCR Warehouse to witness unloading and cannot perform supervision of unloading. Are we allowed to tender on selected location and activities?

Please fill in annex H and I forms which shows capability per location.

22. TOR section III C.2, 5. Does it mean that the same materials will be tested 2 times, one before and one after the delivery. Please advise.

Not necessarily. If we request inspection at UNHCR warehouse we will not request pre-delivery inspection.

23. TOR section III C.2, 6. The inspector shall submit an inspection report to UNHCR prior approval of the inspection plan. What is expected from the report so that it can be used as inspection plan and who will draft the inspection plan, the inspector or the warehouse.

Document has been corrected. The sampling plan must be submitted prior to the report. The inspection plan must be drafted by the Inspection company.

24. TOR section D. Reporting. Our standard report format is in Words format. Must the inspection report be in Excel format and then converted to pdf format. In our understanding, reporting in Words format or in Excel format will be similar after being converted into pdf.

25. TOR section D.13 states that Visit Reports shall be submitted alongside with the Inspection Report. Is the visit report being referred to in this section the report of the visit required in section II of the TOR?

For the purpose of the RFP both formats are acceptable however Excel is preferred. No, this is a different report. The visit report is basically a preliminary inspection report that needs to be signed by the inspector and the manufacturer.

26. TOR section D.15, Is the final inspection report referred to in this

The question is a bit confusing. This is the final report to be issued by the Inspection


5

section the report to be issued when the laboratory has released the test results but before the supervision of loading?

company when the inspection is completed. Laboratory report is issued by the laboratory.

27. TOR section E.3, it states that The Inspection Company is to take full liability for the performed services. May UNHCR elaborate what is the liability?

This means that the inspection company is responsible for its services and if performance issues are found, the inspection company will be liable for those.

28. TOR section E.4, is the half yearly/yearly meeting mandatory?

Yes.

29. Annex B – ToR point C.1 page 5 Inspection at UNHCR Warehouse: kindly clarify what is meant/what would be expected by “The Inspector shall submit an inspection report to UNHCR prior approval of the inspection plan to be used at UNHCR warehouses.”

Document has been corrected. The sampling plan must be submitted prior to the report.

30. At page 6 of Annex B (ToR), "Attributes Guidelines" to be supplied by UNHCR are mentioned. Do these guidelines include also AQL specifications for the parameters of each item or do we have to define the AQLs by ourself on the basis of our past experience?

The AQLs are defined and provided by UNHCR.

31. What is precisely meant by “Drawing” in para 11 at pg 4 of file “Annex B Terms of reference”.

In case this is applicable.

32. At page 3 of ToR (Annex B), it is stated that "inspection sampling plan shall be on the full consignment size and not on split lots", while at point 1 at the same page it is mentioned that samples are "drawn on the batch size". Which of the two methods is mostly requested by UNHCR?

The sampling plan should be done from the full consignment size.

Financial proposal (Annex C1/C2) 33. In the Financial Proposal form

Annex C1 Part 1, Southern Asia is missing. Is UNHCR going to revise the form to include Southern Asia or can we just add Southern Asia to the existing form.

It was an error that there was no section to provide rates for “Southern Asia”. A new Annex C1 has been attached.

34. Pakistan is mentioned in tender under Southern Asia region but Southern Asia is not mentioned in “Annex C1“ of Excel file “ANNEX C1 and C2”. Does this mean Pakistan

It was an error that there was no section to provide rates for “Southern Asia”. A new Annex C1 has been attached.


6

is not included in countries for this tender. If included then where can we quote our rate in this Excel file.

35. Financial Proposal Annex C1: it is our understanding that a single price valid for a group of countries under the same Region has to be indicated; since there could be cases where we do not have resources, we would clearly state in the comment section (column AO) for which countries is the fee valid. Would this arrangement be acceptable?

Yes, that is acceptable, please indicate in the comment field for which countries the rates are applicable.

36. Financial Proposal Annex C1: considering your split per “region” there could be cases where one country within that same region has a much higher cost than average for that region. Would it be acceptable to quote that country separately?

No, please provide a generic rate per region as per form C1. You may attach the rates per country in a separate Annex. The rate per region prevails.

37. Financial Proposal Annex C1: Kindly confirm that Latin America and the Caribbean would include countries under Caribbean, Central America and South America all together.

Confirmed

38. Financial Proposal Annex C1: What is the meaning of “output of number of goods inspected per region / per unit of measure / for 36 items”? Kindly also note that as per Annex K 38 items are listed, and 40 items are listed in Annex H (Euro Pallet and CRI Pallet have been added).

Please indicate how many products can be inspected per 8 hours, 4 hours and 1 hour. The number of items should be 40. Annex C2 has been corrected as per Annex H and I and will be published herewith. Item 37: Solar personal Light Item 38: Solar mobile phone charger Item 39: Euro pallet Item 40: CRI pallet UNHCR has developed a new pallet for CRIs and the detailed information will be provided at a later stage.

39. Financial Proposal Annex C1: as per Annex B, there are three main groups of inspection services/scope of work (I. Inspection at manufacturing site; II. Inspection at Production Line; III. Inspection on Finished Goods, i.e. Pre-delivery, Supervision of loading/unloading, inspection at UNCH warehouse/ destination). However this form does not make any difference among the three main groups of inspection services.

No, we would like to have a generic rate for 8 hours, 4 hours, 1 hour.


7

Would it be acceptable to quote separately according to main group of inspection service?

40. Financial Proposal Annex C1: do you expect bidding company to fill in columns from E to AN? If yes how?

Yes, please indicate how many products can be inspected per 8 hours, 4 hours and 1 hour.

41. Financial Proposal Annex C2: product group no. 18 kitchen set - Annex M includes tests as per point P. Annex C2 does not. Kindly confirm that tests mentioned under point P are not to be considered and not to be included under laboratory scope of work.

Tests under point P should be considered as well. Financial Proposal Annex C2 has been updated accordingly.

42. Can we offer 2 prices quoted based on the countries as we don’t have man power in few countries mentioned or is it mandatory that we have fixed prices for all countries mentioned?

Please indicate the rate for the region and indicate in the comment field for which countries the rates are applicable.

43. Annex C1 doesn’t include South Asia? Can the quote be given under others?

Please use the amended Annex C1 to submit proposals.

44. Please elaborate more on the information to be provided under “Output of number of goods inspected per region / per unit of measure / for 36 items (numbering as per Annex K)” in Annex C1.

Please indicate how many products can be inspected per 8 hours, 4 hours and 1 hour.

45. Considering the "Financial Proposal Form C2 for Laboratory Services" (Annex C), is it possible to indicate the total cost of analysis (ex. "Outer roof canvas") without specifying the cost of each single parameter ("Composition, Specific Weight, Colour, etc.)?

UNHCR would like to know the cost per test, as at times, we do not order all tests for a specific product.

46. Tab “Annex C1” in Excel file “ANNEX C1 and C2” shows columns to quote Fee for only 36 items while Annex K shows 38 items & Annex H shows 40 items. Consequently we do not find columns in this Tab to quote for item Nos. 37 to 40. Pls clarify.

See question 38.

47. Cities / Areas of work execution in each country (to quote Fee) are not shown separately in Tab

Please indicate the rate for the region. See answer question 36.


8

“Annex C1” in Excel file “ANNEX C1 and C2”. Pakistan is a big country with varied situations city/district wise e.g. there is worst law & order situation in South Waziristan and okay situation in Islamabad. Inspection fee per man day differ widely for different areas in Pakistan. Though we understand that you would not amend RFP to split areas for quoting fee however we would appreciate if the cities/ areas of work execution in Pakistan are told to us for better calculation of (avg.) Fee.

48. Our company have own labs worldwide but not in Pakistan. We use 3rd party independent labs in Pakistan and would charge on actual cost basis from UNHCR if contract is awarded. In such a case, do we need to complete all required documents and information for offering Laboratory services? Reference Pg 4 in RFP & Annex C2. We would appreciate if we are allowed to submit documents and quote fee only for our inspection services in Pakistan (and not for laboratory services).

UNHCR is interested to have agreements in place with pre-accepted rates. Please indicate in Annex C2 and Annex I clearly in case services are delivered by a third-party/contractor.

49. We understand that for our attending inspector we cannot take accommodation, food, conveyance from Supplier/ manufacturer. Please re-confirm.

Please provide all inclusive rates.

50. Our company intends to apply for services only for Pakistan. Hope this is okay with UNHCR. Pls confirm.

Yes, that is possible, at the comments field for region “Southern Asia” please indicate that the rates are only applicable for Pakistan.

Annex G (and K) 51. Do we understand correctly that

the scenarios should be worked out by the bidder? Does the RFP cover only these 8 products or all 38 products in Annex K?

Yes, the scenarios need to be worked out by the bidder, these are just some examples. The RFP covers all 38 products.

52. In Annex G, one of the scenario proposed (number 3) concerns an Inventory at UNHCR warehouse. In that case neither pre-delivery nor loading inspections can be performed, being an Inventory a totally different activity.

Your statement is correct.


9

Annex H / I 53. Annex H: items groups 39. Euro

Pallet and 40. CRI Pallet are included in the list, however no specification is given under Annex K – Visual Inspection Parameters. Is this really the case or these were included in Annex H by mistake? Moreover kindly note that no specification is given under Annex J (product catalogue) either. Kindly clarify.

Visual Inspection Parameters document has been updated to reflect that Euro and CRI Pallets are included. The final technical specifications for pallets will be included in the final version of the UNHCR Catalogue, which will be inspection services and laboratory testing services awarded suppliers.

54. Annex H & I: countries given under column B (India, China, Pakistan, Kenya) are to be considered as mandatory (thus other countries added, in case applicable) or as an example (thus can be changed to the countries where we do have experience/expertise)?

The countries on column B are mandatory, if there are other countries that you cover, you should add them in the additional empty rows.

55. Annex I – Laboratory services expertise: product groups no. 16, 21, 29, 30 and 31 are included in this form, whereas no testing parameters are given under Annex M as well as pricing not requested under annex C2. Is this really the case or these were excluded by mistake?

There are no parameters for laboratory testing of these products, they should not be considered for laboratory testing.

56. As far as laboratory testing is concerned, some laboratories outside Europe follow the BIS standards instead of ISO. Are they acceptable?

No. We should use the standards required in the technical specifications. This would require a very precise check of the standard procedures, to verify the equivalence. In general, two standards of different origins and different numbers are not equivalent and need to adjust the target values. BS standards and ISO standards can be similar only if they carry the same number.

57. Annex H Business Case Scenarios for Quality Control Process and Inspection Report Standard. Are we requested to write reports of all the 8 scenarios to be included in the technical proposal?

Yes please.

58. In Annex I for testing. Does the column “Country of Inspection “refer to the country where the testing lab is located?

Correct

59. Annex H: At “Country of Inspection” are listed the countried India, China, Pakistan, Kenya and Other. May we conclude that in

Correct


10

these countries most activities/inspections take place?

Annex M 60. In Annex M, Product: Tent (Item

No. 05353), Letter F (Mosquito Nets), among the types of test "Insecticide" is indicated, which is absent at page 10 of the Supply Catalogue where "Colour" is added instead. DO we have to consider both parameters?

The Supply Catalogue states the following sentence: “All mosquito nets must be treated with long lasting insecticide in accordance to WHO standards…” therefore the insecticide is a requirement for laboratory testing parameters. Colour is not under laboratory testing parameters as it is part of the visual inspection parameters.

61. Synthetic Sleeping Mat, type of test B: kindly explain what is expected from lab by “visual inspection (identification of structure of warp, weft, weave, bias-binding type)

In this test the type of structure needs to be checked. What type of warp, weaving, etc. Additional parameters will be added later on and shared with the awarded laboratories.

62. Family Tent, type of test D6 & E5: resistance to microorganism. Kindly note that in the item catalogue specification states “not to be tested”. We understand this is not to be considered, otherwise kindly specify the method.

This is for the plastic components. No need to test resistance to microorganism on PE, as far as PE is hardly affected by microorganisms. Therefore this test is not required.

63. Blanket, type of test H: thermal resistance: ISO 5805-1 is required here; we could propose ASTM D1518 OPTION 1. Would this be acceptable?

This is not possible. We have been looking for alternatives to the ISO5805, without success so far. This would require a complete study to change the standard.

64. Blanket, type of test J: kindly explain what is expected from lab for “finish”

This includes color, smell, touch, in addition to verifying if the whipped seam is placed at 10mm from the edge with 10 to 13 stitches/10 cm or stitched ribbon or hemmed on 4 sides.

65. Blanket, type of test K: kindly explain what is expected from lab for “organoleptic test”. Here the following approach could be adopted: PH test + physical check for bad smell and no dust + free from Harmful Volatile Organic Components test. Would this be in line with your expectations?

Yes

66. Mosquito Net, type of test H: Determination of the knitting bonding: kindly explain/specify test method to be applied here;

This is the process used after knitting to finally set the polymer at a molecular level and strengthen the overall net (this is a a key process that has to be controlled particularly in nets that have impregnated incecticides rather than incorporated)


11

67. Mosquito Net, type of test J: Normal Surface density: kindly explain/specify test method to be applied here. Does this refer to stitch density?

This is the GSM of the net

68. Mosquito Net, type of test C & F4 (tents): Filament: kindly explain/specify test method to be applied here. Does this refer to filament strength or denier of filament or filament?

This is to check if the filaments are polyester or polyethylene

69. Mosquito Net, type of test C & F5 (tents): Mesh: kindly explain/specify test method to be applied here.

This is the number of holes per square inch or per square cm. this probably can be done under any standard, as far as this can also be done by anyone with a graduated ruler.

70. Canvas Roll, type of test K: kindly explain/specify test method to be applied here.

This is testing the efficiency of water repellent treatments after soaking in water 30hPa minimum, increasing speed at 100mm per minute.

Questions received during conference call that were submitted afterwards via e-mail:

71. If we employ our partner's inspectors, do we have to specify in the tender the company each inspector belongs to?

Yes.

72. Can we employ also freelance inspectors?

Yes, please indicate clearly these are subcontractors. Please submit the CV’s of freelands inspectors/contractors/third-party providers. See also question 5.


1

RFP 602: Additional Questions & Answers

Global Inspection and/or Laboratory Services Additional questions not included previously but received by UNHCR before the given inquiry deadline of 10 October 2014.

Questions Answers Annex B (Terms of Reference)

73. Will UNHCR provide reference samples to inspection company?

Yes.

74. Page 10, What are the AQL applicable? Will it be defined during the order?

It will be defined and sent to the inspection company.

75. Page 10, What is the sub-sampling size for weight and dimensions checks and for specific testing/verification parameters during inspection?

The sampling plan will be provided according to ISO 2859-1:1999. There will be no sub-sampling size.

76. Page 10, What is the sub-sampling size for product quality control during Loading Supervision / inspection at final destination?

The sampling plan will be provided according to ISO 2859-1:1999. There will be no sub-sampling size.

77. Page 4, Which relevant documents inspectors need to check during L/S : please detail lits of shipping documents

This is standard information that we expect the Inspection company to provide to us.

78. What should be exactly the content of the Visit report?

Please refer to answer 25 in the Q&A form.

79. Does UNHCR has criteria for product grading or we suggest our own

UNHCR has criteria for product grading. This will be provided.

80. Page 1 section I / pt 3. We are not clear with what is expected to verify on the production site (The details of skilled, semi-skilled or unskilled workers, including qualification of key staff.)

Documentation about the workers, such as CVs

81. Page 2 section I / pt 12. Validation of compliance with Corporate Social responsibility Policy : Can we receive a copy of this social responsibility Policy, and related checklist and eventually guidelines to assess the factory against this policy.

We expect the Inspection Company to provide complete information/input into CSR issues.

82. Validation of compliance with Corporate Social responsibility Policy and review of audits reports: We are not clear with this notion of reviewing reports. What is expected?

You should review the audit reports and findings from previous audits.

83. Page 2 section I / pt 14. Are we only supposed to assess the Manufacturing site or are service providers also in charge to assess manufacturer sub-contractors?

Both should be checked.

84. Page 2 section I / pt 15. Validation of Yes.


2

compliance with company's environmental policy: Q1: is it referring to the manufacturing site policy?

85. Page 2 section I / pt 15. If yes, what should we assess if no policy is in place? Should we consider this is not applicable?

The assessment should be that the factory fails this point, in case the policy is not in place.

86. Is it possible to have more information about the estimated inspection volume per product category at key countries?

Please refer to answer 3 in the Q&A form

Financial proposal (Annex C1/C2) 87. C2: Which regulation is applicable for

the products: European or local regulation of country of distribution?

According to the standards defined in the technical specifications of the product.

88. C2: Does UNHCR accept our firm’s In-house method when only concerned regulation is mentioned and/or no standard is indicated? Can we input it on the quotation form?

Yes. Only when no standard is available.

89. C2: In general, testing sample storage period at our firm is 30 days. If storage requested for longer period, there are additional cost. Would you please let us know where we reflect such additional cost in the financial proposal?

Please submit such information as an Annex to C1 and C2.

90. Is it possible to have more information about the testing frequency of each product?

No.

91. Page 1 section I. Will UNHCR send a checklist to cover Inspection at Manufacturing site requirements or are Services providers intended to prepare a checklist by themselves?

No, on the contrary we want to see what suggestions you have for such checklist.

Annex J 92. Solar items: The attached specification

is merely an outline design specification to the supplier. Is the final specification to hand if so can we receive a copy?

The final specifications will be sent to the awarded suppliers.

93. Solar items: Considering the outline specification sheets enclosed calls for the manufacturer to provide either RoHS, CE, TUV or similar certification. If such certifications are provided will the test laboratory still carry out the tests stipulated?

No this is not needed. If the product has RoHS, CE or similar certifications then they will have certificates and reports and we will ask them to provide the reports which will clearly show they have certification. Many companies say their products are certified but they are not. If they are certified they will provide the information we ask for. If they cannot provide these reports then they do not qualify.

94. Solar items: Please confirm rated power and rated voltage for each of the solar

We cannot specify this as every manufacturer will work to their own design. No test


3

items? needed. 95. Solar items: Please specify

approximate product dimensions especially, for those without a photograph?

We cannot specify this, other than to say we prefer smallest product size.

96. Solar items: Are any of the solar items mains chargeable as well?

We did not ask for mains power charging option.

97. Solar items: A- Battery Type test: what type of tests needs to be carried out, functionality, RoHS, safety…etc? Please confirm

No test needed. Battery performance will be covered in lux test.

98. Solar items: B- Light Ouput test: Should the light output remain 5 LuX after 3.5 hours for "PASS" result? Please confirm

The light must still providing some light after 8 hours in full power or 16 hours at half power. Besides the Lux test the working hours also need to be tested.

99. Solar items: C- Autonomous time Test: We believe this is a charge cycle. Please confirm should this be evaluated / measured as 3 years or 1000 cycles? Any other parameters or test protocol we must consider. Please specify?

No test needed for this. If the product has a phone charger combined with the light then the light must pass the indicated lux test while charging the phone at the same time. This must be tested.

100. D- Viewing angle test: Please specify test method / parameters if any?

Please test minimum viewing angle of 80 degrees.

101. E- Light colour test: please specify test method / parameters if any?

This test is not needed.

102. F- Operational conditions: outline specification mentions IP testing to IP63 - IP65. Is this the IP rating the test laboratory should apply? Please confirm.

Yes.

103. G- Working temperature test: the specification in Annex J states temperature. Please specify how long should the testing be (days, hours…etc.) and how cycles?

This test is not needed.

104. H- Drop test: testing to be carried out as per test protocol in Annex J (part 2). If any other parameters should be considered then please specify.

It should be applied as per protocol in Annex J.

105. Are all the above mentioned tests need to be done in a specific order, e.g., drop test prior to IP rating? If so please specify.

List of tests: 1/ CE, TUV, RoHS or similar reports to be supplied by the manufacturer. At least 2 reports per product. These reports must be done by independent testing agent and not “in house test”. If the company supplies these reports in a proper format there is no need to re test. If the company does not have at least 2 certifications they do not qualify. We should not have to test for this. 2/ Lux test. As per specifications. We are asking for 4 lux from 2.2 meters for a PASS.


4

Please have the testing company record the lux at starting the test and after 3.5 hours even if it is less or more than 4 lux. 3/ If the light has built in phone charger then the lux test will be conducted while charging the mobile phone at the same time. 4/ Test for indicated IP score asked for IP65 or 63. 5/ Viewing angle of light 80 degrees minimum. 6/ Drop test. This can be done by the lab. 7/ There is a wind test for streetlights. The standard common for this test is EN 60598-2-3. Cl.3.6.3.1. Summary. Test 1/ To be provided by the companies. Tests 2/ 3/ 4/ 5/ 6/7/ To be done by testing lab.

Annex K

106. Will commercial organization be acceptable as reference ?

If you mean private sector company that are purchasing similar type of products, yes.

Annex L

107. Item generally not inspected, but that could be, should be subject to separate quotation and confirmation of capabilities

We do not foresee and would not fall in the scope of the FA. We would request quotations if the need appears.

108. Will the order requests be centralized or there will be several applicants from UNHCR? Pls describe your organization. Is it centralized or decentralized?

Decentralized

109. Which invoicing model do you require? Do you want a centralized invoicing system or billing by each inspection office charged UNHCR?

Is that billing will be centralized to one UNHCR entity?

Billing is decentralized. Invoices are to be sent to the address on the Purchase Order, which is the location where the Purchase Order was issued.

110. Do you want direct local contacts per country/region or one key contact centralized?

Direct contacts, all CVs of inspectors assigned under the agreement should be submitted with the proposal.

111. Is it possible to centralize laboratory testing in one country (where we have the largest capabilities?)

Yes, in Annex I at the "country of inspection" you should at that it regards a "Global Laboratory" with location.

Annex M 112. Since Laboratory Test Reports are

valid for one year, no (partial) re-test are required for each consignment / new production, right?

Correct.


5

113. Soap-body & laundry should fall into 2 different regulations scope, for instance cosmetics and detergents in EU. Any preferred regulation (US, EU, ASEAN, SASO…)?

114. Any standard or compliance threshold that you want us to follow for each parameters?

We normally try to use ISO first, if not possible, we use EU norms as a second option, and if not possible we try to find the most applicable standard according to the type of product, mostly within this list: ASTM, BS, DIN, exceptionally GOST, NF. We also use national standard for purchase and distribution in one country, i.e: BIS in India, KEBS in Kenya, etc.). Our standard specification are to be considered as the minimum compliance threshold.

115. As there is a lot of kind of product that may be included within soap-body & laundry (liquid or solid soap, containing perfumes, enzymes…), are we allowed to add other relevant test parameters: e.g. microbio, allergens, dioxane, heavy metals…

Yes please do, and share with us. This is a long overdue research work on hygiene and cleaning products, that is still pending, and your inputs will be precious for us.

116. In Annex I (Lab services your own company structure, capacity and qualifications on country and product group basis form), column J (Testing Parameter) refers to Annex K. However, Annex K is visual inspection parameter. Should it be referred to Annex M (Lab Test Parameter)?

Correct

117. Page 5, Laboratory Services for PE Ground Sheet, E.9 color. Please confirm if it is a color assessment on color change against standard fabric or standard pantone color sample

Groundsheet colour is white, similar with plastic tarpaulin. The applicable standard is a color assessment as follow: L.a.b Coordinates under ISO 105J01 Minimum L : 82 "a" value between -1.7 and +1.5 "b" value between -4.5 and 0

118. Page 5, K Efficiency of water-repellent treatments after soaking in water & L. Efficiency of fungicides product after soaking in water: Please confirm if there are specific method or services provider can quote on their proposed in-house method

Please refer to answer 70 in the Q&A form

119. Page 7: item 22,23, 24: J. Finish: Please clarify if it is referred to "Appearance evaluation"


120. Page 7: item 22, 23, 24: K. Organoleptic test: Please clarify if it is regarding sensory verification test. If yes, we can do it by benchmarking SNV method.

We suggest PH test+physical check for bad smell and no dust+free from harmful volatile organic components test.

121. Page 8, item 26, G. Insectide: Please confirm if there are specific list of insectides for testing and corresponding tolerance limit

As per WHO requirements.


6

122. Page 8, H. Determination of the knitting bonding: Please confirm if there are specific method or services provider can quote on their proposed in-house method


123. Page 1, Family tent, A.11 Resistance to micro-organisms on tensile strength after soil burial (28 days): The quoted method BS 6085 has been superseded by EN 14119. EN 14119 stated 4 test procedure (A1, A2, B1, B2). We will propose EN 114119 B2 as reference microbial exposure test + tensile strength.


124. Page 1, Annex M, Family Tent, A.14 Efficiency of fungicides product after soaking in water: Please confirm if there are specific list of fungicides for efficiency testing

The idea is not to identify the type of fungicide. The test consists in repeating the soil burial test and compare the result before and after water soaking.

125. Page 2, Laboratory Services for PE Mud Flaps, D.7 Resistance to UV in percentage of tensile strength loss after 1500 hours UVB 313 nm: For textile, suggest to use AATCC 186 UV resistance test which use UVA lamp instead of ASTM G53/94.

For mud flap, this is not textile, this is PE, it is important to keep the ASTMG53/94 1500h. For textile (parts made of polyester-cotton) we normally use ISO4892-2 type A 360h.

126. Page 2, Laboratory Services for Guying Points Outer Tents, G.3 UV resistance : 360 hours of ISO 14892-2, Type A: The std name we found in website for ISO 14892-2 is “Dried skimmed milk - Determination of vitamin D content using high-performance liquid chromatography. Pls confirm if the international std code is correct or not.

It is not correct. The correct standard is ISO 4892-2. This has now been corrected in Annex M. Please see version sent last week.

127. Page 2, Laboratory Services for Shade Net for the standard Family Tent, C. Shade Rate: Please confirm if it is a color assessment on color change against standard fabric or standard pantone color sample.

That specification is a shade rate, therefore the test should consist in measuring the light transmission that should not exceed the allowed percentage (i.e: 20% maximum light transmission if the shade factor requirement is 80%). We may use the same test procedure as for testing opacity on plastic tarpaulins.

Annex N 128. Is it possible to have more details on

sourcing country and distribution country per type of products?

No

Annex B, RFP/2014/602

Page 1 of 10

Updated on 22/10/2014

Terms of Reference (TORs)

DESCRIPTION OF THE REQUIRED INSPECTION SERVICES

Inspection services required by UNHCR are intended to validate the compliance of its procured goods in accordance with their technical specifications. UNHCR will request the Inspection Company to follow the sampling procedures for inspection on goods in accordance with International Standards to verify that the manufacturer submits consignments/lots of quality and quantity that meet or exceed their expectations. The clear and formal implementation of UNHCR sampling procedures for inspection of goods aims to guarantee a high probability of acceptance of the consignment/lot from the manufacturer/supplier. These procedures shall lead to less inspection work; lower service-cost and secure the quality on goods delivered by the manufacturer/supplier upon decreasing the volume of non-conformities. The Inspection Company is authorized to render to UNHCR the services listed in this ToRs. In the event that any UNHCR offices request another service not listed below the inspection company shall request the authorization and consent of UNHCR Quality Management and Product Development Unit (QM&PD).

I. Inspection at Manufacturing Site The purpose of Inspection at Manufacturing location is primarily to assess the manufacturing capacity and available infrastructure of potential suppliers to meet UNHCR quality requirements. The inspector will carry out, scheduled short notice visits to validate its compliance with manufacturing standards suitable for the goods procured by UNHCR, the inspection at manufacturing location would include, but is not limited to, the following:

1. Report any damage(s) to the goods and /or non-optimum aspects observed. The general information about the manufacturing plant and its capacity to consistently meet UNHCR’s requirement of the specified product in quantity, quality and time.

2. Certificate/Declaration of the Manufacturer’s Quality Unit/Department, stating the compliance of the goods under production is in accordance with UNHCR requirements.

3. The details of skilled, semi-skilled or unskilled workers, including qualification of key staff. 4. Verification of manufacturing processes according to international standards, plant and

equipment, machinery and the production infrastructure to ensure that products are likely to meet prescribed quality standards and subsequent inspection and tests.

5. Verification of industrial licenses, factory lay-out, working environment, safety, ventilation and pollution control system. Issue a summary of valid licenses or certificates to guarantee the factory operations.

6. Verification of Quality Management system, adherence to BIS/ISO or international standards. 7. Verification of laboratory, inspection tools, testing equipment and the accuracy of testing

methods and apparatus (Review reports of tools calibrated updated by a recognized local or international authority).


Page 2 of 10

8. Handling and Storage facilities/warehousing of raw materials and semi-finished products. 9. Previous successful orders and a short list of customers/buyers. 10. Customer Complaint’s report and record of corrective actions. 11. Packing and Shipping department lay-out and capacity. 12. Validation of compliance with Corporate Social Responsibility Policy and review of audit

reports. 13. Non-employment of Child labor in any area of operation 14. Verification of no connections with production of anti-personnel land mines. 15. Verification of compliance with company’s Environmental Policy.

Deliverables

The inspection report at manufacturing site shall provide the results of the full assessment on the manufacturer’s capacity and infrastructure to supply UNHCR goods in accordance with the terms and conditions laid down in the relating purchase order and particularly with regard to compliance to the technical specifications of the goods, the manufacturing standards ruling in the industry. In the event that the findings of the inspector could jeopardize the operations/reputation of UNHCR due to violation of manufacturing standards and policies agreed with UNHCR the inspector must immediately report to PMCS for its consideration.

II. Inspection at Production Line The purpose of inspection works at production line is primarily to verify and validate the quality of finished goods to ensure that the product is compliant with the technical specifications and requirements of UNHCR. The inspector will carry out, visits as per Purchase Order where services will be specified, on goods that would include, but is not limited to, the following:

1. Report any non-conformity to UNHCR specifications and /or non-optimum operational aspects observed during production that could jeopardize the production capacity of the manufacturer to fulfil the purchasing order on goods requested by UNHCR. The general information about the manufacturing plant and its capacity to consistently meet UNHCR’s requirement of the specified product in quantity, quality and time.

2. A report or certificate of the Manufacturer’s Quality Unit/Department, stating the goods under production are compliant with the suitable manufacturing standards national or international and in accordance with UNHCR requirements.

3. Verification and validation of test results performed on finished goods in accordance with the requirements defined in the technical specifications of the product.

4. Verification of laboratory, inspection tools, testing equipment and the accuracy of testing methods and apparatus (Review reports of tools calibrated updated by a recognized local or international authority).

5. Validation of the product design and manufacturing technology used in the production line.

Deliverables All non-conformities of the activities mentioned above shall be immediately reported to UNHCR PMCS with clear explanation of its impact on production operations, procurement and delivery of goods. The inspector shall inform UNHCR on any additional factors that may be prejudicial to the purpose of the order especially when it is subject to impact the time of delivery and delays that it could generate to UNHCR operations.


Page 3 of 10

The inspection report at production line shall provide the final advice to the manufacturer and UNHCR regarding corrective actions to be considered to prevent potential production shutdowns and inform immediately UNHCR of its potential risk on production operations.

III. Inspections on Finished Goods A. PRE-DELIVERY INSPECTION The purpose of Pre-delivery inspection is to identify non-conformities or manufacturing defects, so that corrective actions are taken in due time and prior delivery, so that delays and waste arising out of deficient supplies reaching consignee are eliminated/minimized. The manufacturer/supplier shall coordinate with the inspector the time and place of inspection to ensure the timely production and delivery of commodities for shipments and their availability and to enable the Inspector to carry out the necessary inspection and analysis to fulfill the services undertaken to be performed by the Inspector under this Agreement. Any apparent delay or failure in production and delivery time shall be reported to the supplier and to UNHCR immediately. The inspector shall clearly state in their inspection report the causes of delays incurred by the manufacturer/supplier and its implication on the delivery time. The inspections and inspection sampling plan shall be conducted as per provisions of ISO 2859-1:1999; inspection sampling plan shall be on the full consignment size and not on split lots. UNHCR reserves the rights to propose new sampling plans and will notify the inspection company. The inspector shall verify that goods are compliant with the technical specifications shown in UNHCR Supply Catalogue and as stated in corresponding purchase order to the manufacturer/supplier. Pre-Delivery/Pre-shipment inspections are to be conducted at manufacturer’s site or supplier’s site, or as defined in corresponding purchasing order. Where the contract does not specify, the inspection will use best endeavors to ensure packing and marking are appropriate for the goods, means of transport and destination and take into account the international general guidelines specified in note onei (packaging) and note twoii (marking).

The Pre-Delivery Inspection will be carried out as per Purchase Order where services will be specified and will include, but not be limited to, the following functions:

1. Check quality of the consignment, with samples drawn on the batch size and sampling plan as per ISO 2859-1:1999; or as specified and agreed with UNHCR.

2. Check items/equipment against the technical specifications, technical drawings and other relevant documents/standards.

3. Check the workmanship and finish of the items/ equipment. 4. Weight and Dimensional checks. 5. Verify manufacturer’s test reports of raw materials or if required, witness the testing of the

raw materials. Only tests performed at UNHCR’s approved laboratories should be accepted. 6. Check the packing of goods, pallet size, shipping marks against instructions specified in the

UNHCR Supply Catalogue and as per Purchase Order and approve/stamp the supplies for shipment and also verify the quantity of supplies ready in all respect to shipment.


Page 4 of 10

7. Random selection and delivery of sample(s) for laboratory tests to UNHCR approved/selected laboratories and UNHCR QM&PD unit for visual inspection.

8. Report any damage(s) and/or non-optimum aspects observed on goods and potential delays incurred due to the findings of the pre-delivery inspection.

9. Perform on behalf of UNHCR the needed tests on goods as per its tests guidelines for certain Core Relief Items.

10. Register the rate of nonconformities found during the pre-delivery inspection works for manufacturer’s/supplier’s performance records that should be submitted to UNHCR in quarterly basis.

11. The inspector shall add drawings to the inspection report to support the results of their findings in order to validate the compliance of the goods against UNHCR requirements. In cases where the UNHCR technical specifications miss an important parameter to be controlled the inspector shall inform to UNHCR to consider it in the technical specifications.

12. All inspection samples selected shall be marked with permanent marker or sticker (i.e. “QC”). 13. The inspector will verify chemical/mechanical properties of materials and components, to the

extent appropriate to the order, by review of UNHCR approved laboratory tests, material certificates and the manufacturer/supplier’s traceable system.

14. The Inspection Company will notify UNHCR PMCS by e-mail with results of the analysis before the consignment is removed from the storage area. The inspection report must be completed and issued within 48 hours of completion of the inspection.

B. INSPECTION AND SUPERVISION OF LOADING (MANUFACTURER’S SITE) AND/OR UNLOADING The Inspection at unloading will be carried out as per Purchase Order where services will be specified and will include, but not be limited to, the following functions:

1. Quantity inspection, the Inspector shall inspect the quantities by random checking of weight or volume as applicable of a representative number of full and empty bags, bottles, boxes, aluminum sachets or such other type of packaging used in accordance with the contractual specifications to determine the net weight or volume. Such inspections shall include spot checks of the filling scale to verify the correspondence of the filling-in weights or volume with the found net weight or volume.

2. The inspector shall verify the accuracy of the Quantity Certificate provided to UNHCR. 3. Quality inspection, visual appraisal of the packing and/or palletized supplies before loading or

conditioning. 4. Ensure that shipping marks correspond in color, dimensions and size to the requirements in

UNHCR Supply Catalogue or purchase order. 5. Sampling during loading and analysis. 6. Confirm that the items received are in accordance with the UNHCR’s purchase order. The

Inspector shall inspect bags, aluminum sachets, outer cartons, rolls etc. and verify their correspondence to the contractual specifications in terms of material, size, weight and suitability and verify that packaging is well sealed.

7. Inspection of containers and holds of carrier vessels before loading to ensure that they are in certified sea worthy condition and to ensure that they are fit to load items as per international standards.

8. Witness handling of all loading operations. 9. The inspector shall ensure that containers with any holes or defects are not accepted and

that the containers are Stamped and Sealed, both consignment and container, as required. 10. Ensure the stowing, fastening and wedging on all transport is adequate to withstand the

conditions likely to the encountered during shipment. Report any non-conformities and /or non-optimum aspects observed.

11. Check all relevant documents.


Page 5 of 10

Deliverables

Inspection Reports is among the Visit Report, Graphic Evidence Record and on-site test results the most important report to be considered for the Acceptance or Rejection of UNHCR Purchasing Order at UNHCR.

C. Inspection at UNHCR Warehouse/Final Destination Inspections at UNHCR Warehouse or Final Destination shall be performed on the same basis of inspection on finished goods. The inspector shall immediately inform to UNHCR the condition of the goods upon arrival and validate that the cargo has been fully secured for safety transportation and unloading in its final destination. The Inspections will be carried out as per Purchase Order where services will be specified and will include, but not be limited to, the following functions: C.1. INSPECTION AT FINAL DESTINATION

1. The inspector shall report on the timely arrival of commodities at port of discharge or UNHCR warehouses and shall coordinate the time and place of inspection.

2. Witness and survey handling of all unloading operations. 3. Quantity inspection against Quantity Certificate and purchase order – by count and/or

weighing. 4. Quality inspection, visual appraisal of the packing and/or palletized supplies after shipment. 5. Report all damages observed at the consignee’s site, including the extent, nature and cause of

damage for future preventive measure. C.2 INSPECTION AT UNHCR WAREHOUSES

1. Quality inspection and field observation on the durability of supplies (to be done only upon request by UNHCR).

2. Confirm storage of the items is in accordance with the conditions stipulated by the client or manufacturer.

3. UNHCR may request the Inspector to conduct periodic testing and to draw and analyze samples from UNHCR warehouses.

4. Upon extraction, samples for analysis should be submitted to a laboratory approved by UNHCR in order to validate its compliance with the technical requirements.

5. The laboratory test/analysis report shall include details of the visual appearance and grading of the product.

6. The Inspector shall submit an inspection report to UNHCR after approval of the inspection plan to be used at UNHCR warehouses.

Deliverables Inspection Reports and additional documents submitted to UNHCR shall be furnished as the deliverable requirements of Inspection on Finished Goods. However, since the goods have been already delivered to UNHCR warehouses/Final destination the finished goods are subject to the same validation of compliance with technical requirements and the acceptability criteria will serve for


Page 6 of 10

UNHCR to apply compensation measures on manufacturers/suppliers depending on the results of the inspection reports.

D. Reporting All the Inspection Reports requested by UNHCR shall be sent in Excel (with the records of parameters controlled) via e-mail and its final version converted into PDF format duly signed and stamped by the inspector and witness (es) of the inspection process.

1. The general References of Supply (Purchase Order and Service Contract numbers), Item Name, Item Code, Country of destination, Inspection Report, Reference, Lot/Consignment Size, Date of Inspection requested, Inspection Dates, Loading Dates, Inspector Information, Inspection Location Details, Supplier Information, Laboratory Identification, Port of loading.

2. All Inspection Reports made on goods shall include clearly the Inspection Plan and Acceptance Criteria( Acceptance Quality Limit; AQL) as per ISO 2859-1:1999 or UNHCR guidelines unless the Inspection Company proposes a more suitable one in accordance with the manufacturer’s/supplier’s performance on goods.

3. Results of visual appearance/condition of the product concerned based on the Inspection by Attributes Guidelines within the Inspection Report Tool Instructions document to be supplied by UNHCR for each product.

4. The report shall include the approved and updated Laboratory Test Reference Information from the manufacturer/supplier.

5. Verify that the Laboratory Test Report has been issued by UNHCR approved laboratories and is still valid (one year validity, as per UNHCR policy).

6. Inspection Company to send to UNHCR the results of the testing done by UNHCR approved laboratories that cannot be performed by the inspector on-site. The parameters used by the laboratories can be found on Annex M. The Report shall clearly show the rate of defective goods found in the consignment.

7. The inspection report shall include corrective actions to be considered by the manufacturer/supplier in future consignments.

8. The packing conditions (including sealing and marking; UNHCR visibility logo, list of item, manufacturer’s marking) of the goods inspected during the loading stage shall be summarized after the selection of a representative sample as per ISO 2859-1.

9. The quantity, quality and condition of the product concerned with details of the packing and markings used.

10. The time of delivery of the product for inspection shall be shown in the report. 11. The validity of the shipping documents and the accuracy of the information provided therein. 12. Photos in the inspection report shall represent a proof of defect found during the inspection

performed by the Inspection Company surveyor. 13. Visit Reports shall be submitted alongside with the Inspection Report (or Preliminary

Inspection Report) as proof of all the parameters controlled/measured by the inspector in accordance with UNHCR technical specifications described in the UNHCR Supply Catalogue and the inspection plan as per ISO 2859-1.

14. Graphic Evidences of non-conformities found during the inspections shall be duly labeled and referenced in a separate record of pictures representative to parameters that are not compliant with UNHCR requirements.

15. The final inspection report shall clearly indicate if the consignment should be “Accepted” (Totally or Partially) or “Rejected” according to which UNHCR makes the final decision.

16. Visit reports shall be duly signed, stamped (by the inspector) and witnessed by a representative of the manufacturer/supplier.

17. Final inspection reports shall be duly signed and stamped by the inspector representative before its submission to UNHCR.


Page 7 of 10

18. The graphic evidence report shall contain the pictures of representative defects found on goods and cannot be sent to the purchaser unless the full inspection on goods is completed. The resolution shall clearly show the defect, and saved in a resolution and size that shall be portable and delivered via e-mail to UNHCR.

19. The inspection report shall summarize the corrective actions and non-compliance against contractual requirements. All non-conformances shall be immediately reported to UNHCR PMCS. The inspector will inform UNHCR of any observed additional factors that may be prejudicial to the purpose of the order.

Inspection Report at port of discharge shall be sent by e-mail to UNHCR PMCS. UNHCR shall require the following additional information and reports specifying:

1. The general References of Supply (Purchase Order and Service Contract numbers), name of supplier, location, port of discharge, date of inspection and date of report .

2. Visual appearance of the product concerned. 3. Grading of the product concerned. 4. Analysis of the product concerned as per UNHCR specifications in the Purchase Order (see

Annex J for specifications at UNHCR Supply Catalogue) with a minimum of one laboratory certificate from a certified laboratory approved by UNHCR.

5. The quantity, quality and conditions of the product concerned with details of the packing and markings used.

6. The inspector shall inspect the containers in case any damage to the commodities is found upon arrival of the containers and report the conditions of the containers at the port of discharge.

7. The time of delivery of the product concerned at port of discharge. 8. The validity of the shipping documents and the accuracy of the information provided therein.

All certification, including Inspection and Laboratories certificates must be recognized by and comply with current requirements of the Authorities in the country of importation. If the consignment has successfully passed inspection, a release note may be issued so as not to delay the departure or hand-over of the goods. The Inspection Report must be completed and issued within 48 hours of completion of inspection.

E. Required Standard of Services All Inspection Services shall be delivered by the Inspector in a professional and workmanlike manner in accordance with the terms and conditions of this Contract. Without limiting the generality of the foregoing:

1. The Inspection provider shall perform the Inspection Services and conduct its operations associated with this Contract with due diligence and efficiency, in accordance with sound technical, financial and managerial practices and the highest applicable industry standards, and in a manner that at all times protects the interests of UNHCR.

2. The supplier (Inspection Company) shall ensure that its employees, agents, contractors and subcontractors possess the technical and professional qualifications, licenses, competencies and skills necessary to deliver the Inspection Services and to perform the obligations of the Contractor under this Contract.

3. The Inspection Company is to take full liability for the performed services. 4. The provider should commit to attending any procurement stakeholder meetings at its own

cost with at least one representative (half-yearly/yearly; locations varying between e.g. Budapest, Dubai, and geographic center of most suppliers, e.g. South East Asia).


Page 8 of 10

5. The provider could also deliver periodic trend reports of compliance of suppliers with PO requirements (by product, manufacturing site), e.g. 6 monthly or yearly. This would provide valuable information on the performance of suppliers.

Note i

PACKAGING INSPECTION The quality of packaging must be carefully examined per product and according to the UNHCR Supply Catalogue (Annex L) prior to the release of shipments. In addition to normal good practices in packaging methods and materials, the following factors should be taken into account when inspecting packaging:

GENERAL CARGO (NOT CONTAINERIZED) a] Because of atmospheric conditions prevailing during shipment and at final destination, assume that goods/commodities will be exposed to rain, high humidity, condensation, high temperature, mold, dust and seawater spray. b] Goods/commodities, where appropriate, should be sealed off from the atmosphere by packing in moisture/vapor-proof sealed packages with a suitable and adequate desiccant. c] Goods/commodities being shipped by conventional methods should be packed in wooden crates as outlined in [e] and securely strapped with steel trapping. The number of straps should be proportionate to the size/weight of the goods. d] Except for the containerization, where pre-packing in strong cartons will suffice, seaworthy wooden cases are normally used for sea freight. The climatic conditions should be taken into consideration as mentioned above and also the fact that cargo handling in transit points and at final destination will usually be far rougher than at the port of embarkation. e] Cases should be lined with weatherproof bitumen paper or polythene sheeting. f] Cases should be seaworthy and strapped with steel bands to withstand stacking pressures and other vertical, horizontal and/or combined forces without causing distortion or breaking open, when stacking up to three meters high. g] Wherever possible, the weight of individual triple corrugated wall cartons should not exceed 35 kilograms. Four carrying slings should be attached to seaworthy cases of up to 200 kilograms. h] For bulk goods, consumables and capital equipment, UNHCR reserves the right to waive size prescriptions and/or accept suppliers standard export packing.

CONTAINERIZED CARGO a] Goods should be suitably packed to sustain multiple handling and enable maximum utilization of the container without compromising the condition of the commodities being transported. Wherever possible, the weight of individual triple corrugated wall cartons should not exceed 35 kilograms.

b] All shipments to UNHCR Central Emergency Stockpiles (CES) should be shipped according to the UNHCR instructions in the UNHCR Supply Catalogue (Annex J)

c] Goods should be securely lashed and stowed in the container to avoid movement during transportation. d] Photos of inspection findings are to be included in the inspection reports.


Page 9 of 10

AIR SHIPMENTS

a] All goods should be securely packed and strapped with either steel or polypropylene strapping and in accordance with IATA regulations. Wherever possible, the weight of individual triple corrugated wall cartons should not exceed 35 kilograms.

b] All shipments to UNHCR Central Emergency Stockpiles (CES) should be shipped according to the UNHCR instructions in the UNHCR Supply Catalogue (Annex J).

CERTIFICATE/REPORT a] The total weight and volume of the consignment should be independently verified and noted on the certificate/report. Note ii:

MARKING INSPECTION The marking should be examined prior to release of shipments and generally conform to the following:

NON-HAZARDOUS CARGO: 1] Shipping marks shall comply strictly with the instructions given in the purchase order. 2] Markings shall be made with waterproof ink. Seaworthy cases cartons or containers shall be

marked with stencils. Letters shall be clearly legible and their size shall be determined by the size of the case. Markings are to appear on cases as specified to suppliers in the purchase order;

3] All packages shall bear in addition special handling information, warnings and special labels as

may be required under the existing rules and regulations governing the acceptance of cargo for transportation by sea, rail, road or air.

HAZARDOUS CARGO:

4] All dangerous/hazardous cargo shall be packed in accordance with relevant packing instructions for the mode of transport involved (IATA - Air, IMDG - Sea, ARD - Road) and strictest safety measures must be adhered to;

5] Marking and symbols on cases, packages or containers shall comply with relevant instructions

for the mode of transport involved (IATA – Air, IMDG – Sea, ARD – Road). A commercial description shall not appear on any cases, packages or containers.

6] Marking on inspected goods as per the number of samples selected after applying the ISO

2859-1 shall be present as a proof of inspector surveillance services. UNHCR reserves the rights to validate the presence of the marking on inspected goods and apply compensation measures in the event of its absence on goods. Inspected goods can be marked with permanent marker, QC sticker or any other sort of labeling method proposed by the inspection company or upon request of UNHCR QM&PD unit.


Page 10 of 10

ANNEX B.1

Acceptance Quality Limits (AQL)

Table of ISO 2859-1:1999 used by UNHCR for inspection level II, where Sampling Plan and AQL range will be used during the inspection services on finished goods.

Acceptance Quality Limit, AQL

1,0 1,5 2,5 4,0 6,5 10 15

Consignment Size

Sample Size Ac Re Ac Re Ac Re Ac Re Ac Re Ac Re Ac Re

1201-3200 125 3 4 5 6 7 8 10 11 14 15 21 22 21 22 3201-10000 200 5 6 7 8 10 11 14 15 21 22 21 22 21 22 10001-35000 315 7 8 10 11 14 15 21 22 21 22 21 22 21 22

35001-150000 500 10 11 14 15 21 22 21 22 21 22 21 22 21 22 150001-500000 800 14 15 21 22 21 22 21 22 21 22 21 22 21 22

Table 1. Single Sampling Pan for Normal Inspections as per ISO 2859-1:1999

Acceptance Quality Limit, AQL

1,0 1,5 2,5 4,0 6,5 10 15

Consignment Size

Sample Size Ac Re Ac Re Ac Re Ac Re Ac Re Ac Re Ac Re

1201-3200 50 2 3 3 4 5 6 6 7 8 9 10 11 10 11 3201-10000 80 3 4 5 6 6 7 8 9 10 11 10 11 10 11 10001-35000 125 5 6 6 7 8 9 10 11 10 11 10 11 10 11

35001-150000 200 6 7 8 9 10 11 10 11 10 11 10 11 10 11 150001-500000 315 8 9 10 11 10 11 10 11 10 11 10 11 10 11

Table 2. Single Sampling Pan for Reduced Inspections as per ISO 2859-1:1999

Annex C1, RFP/2014/602

Company name:

Currency:

Date of proposal:

Region no.

Region

(as per country reference list

attached to Annex C1)

Unit of Measure

Fee

(Inspection Services

as per Annex B*)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23

#1 Northern Africa Fee per man-day (8 hrs)

Fee per half man-day (4 hrs)

Fee per man-hour (1 hr)

Minimum fee if any

#2 Eastern Africa Fee per man-day

Fee per half man-day

Fee per man-hour

Minimum fee if any

#3 Middle Africa Fee per man-day


Fee per man-hour

Minimum fee if any

#4 Fee per man-day


Fee per man-hour

Minimum fee if any

#5 Western Africa Fee per man-day


Fee per man-hour

Minimum fee if any

#6 Central Asia Fee per man-day


Fee per man-hour

Minimum fee if any

#7 Eastern Asia Fee per man-day


Fee per man-hour

Minimum fee if any

#8 South-Eastern Asia Fee per man-day


Fee per man-hour

Minimum fee if any

#9 Southern Asia Fee per man-day


Fee per man-hour

Minimum fee if any

#10 Fee per man-day


Fee per man-hour

Minimum fee if any

#11 Fee per man-day


Fee per man-hour

Minimum fee if any

#12 Eastern Europe Fee per man-day


Fee per man-hour

Minimum fee if any

#13 Western Europe Fee per man-day


Fee per man-hour

Minimum fee if any

#14Fee per man-day


Fee per man-hour

Minimum fee if any

* Please use Annex C2 for Laboratory testing services

Other

(Australia, Canada, Japan,

New Zealand, USA)

Southern Africa

Western Asia

Financial Proposal Form C1 for Inspection Services

Output of number of goods inspected per region / per unit of measure / for 36 items (numbering as per Annex K)

Latin America and the

Caribbean

Page 1 of 7


24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 Comments

Financial Proposal Form C1 for Inspection Services

Output per region / per unit of measure / for 36 items (numbering as per Annex K)

Page 2 of 7

Africa Asia Latin America and the Caribbean Europe, North America, Japan, New Zealand

Northern Africa Central Asia Caribbean Eastern Europe

Algeria Kazakhstan Aruba Albania

Egypt Kyrgyzstan Bahamas Belarus

Libyan Arab Jamahiriya Tajikistan Barbados Bosnia and Herzegovina

Morocco Turkmenistan Cuba Bulgaria

Tunisia Uzbekistan Dominican Republic Croatia

Western Sahara Grenada Czech Republic

Eastern Asia Guadeloupe Estonia

Sub-Saharan Africa China Haiti Greece

Eastern Africa China, Hong Kong Special Administrative Region Jamaica Hungary

Burundi China, Macao Special Administrative Region Martinique Latvia

Comoros Democratic People's Republic of Korea Netherlands Antilles Lithuania

Djibouti Mongolia Puerto Rico Montenegro

Eritrea Republic of Korea Saint Lucia Poland

Ethiopia Saint Vincent and the Grenadines Republic of Moldova

Kenya South-Eastern Asia Trinidad and Tobago Romania

Madagascar Brunei Darussalam United States Virgin Islands Russian Federation

Malawi Cambodia Serbia

Mauritius Indonesia Central America Slovakia

Mayotte Lao People's Democratic Republic Belize Slovenia

Mozambique Malaysia Costa Rica The former Yugoslav Republic of Macedonia

Réunion Myanmar El Salvador Ukraine

Rwanda Philippines Guatemala

Somalia Singapore Honduras Western Europe

Sudan Thailand Mexico Austria

Uganda Timor-Leste Nicaragua Belgium

United Republic of Tanzania Viet Nam Panama Channel Islands

Zambia Denmark

Zimbabwe Southern Asia South America Finland

Middle Africa Afghanistan Argentina France

Angola Bangladesh Bolivia Germany

Cameroon Bhutan Brazil Iceland

Central African Republic India Chile Ireland

Chad Iran (Islamic Republic of) Colombia Italy

Congo Maldives Ecuador Luxembourg

Democratic Republic of the Congo Nepal French Guiana Malta

Equatorial Guinea Pakistan Guyana Netherlands

Gabon Sri Lanka Paraguay Norway

Sao Tome and Principe Peru Portugal

Southern Africa Western Asia Suriname Spain

Botswana Armenia Uruguay Sweden

Lesotho Azerbaijan Venezuela Switzerland

Namibia Bahrain United Kingdom of Great Britain and Northern Ireland

South Africa Cyprus

Swaziland Georgia Other more developed regions

Western Africa Iraq Australia

Benin Israel Canada

Burkina Faso Jordan Japan

Cape Verde Kuwait New Zealand

Côte d'Ivoire Lebanon United States of America

Gambia Occupied Palestinian Territory

Ghana Oman

Guinea Qatar

Guinea-Bissau Saudi Arabia

Liberia Syrian Arab Republic

Mali Turkey

Mauritania United Arab Emirates

Niger Yemen

Nigeria

Senegal

Sierra Leone

Togo

Table Country / Region reference list to Annex C1

List of countries, areas and geographical groupings


Company name:

Currency:

Date of proposal:

Product Type of Test Standard Cost

Max. leadtime

to provide text results

(no. of working days)

A. Outer Roof CanvasA.1 Composition ISO 1833A.2 Specific Weight ISO3801A.3 Colour

A.4 Water vapor permeability ISO17229A.5 Tensile strength on 10 test pieces of plain canvas ISO13934-1A.6 Tensile strength on 5 test pieces with seam ISO13934-1

A.7 Tear resistance ISO9037-4

A.8 Water penetration resistance of plain canvas ISO811A.9 Rain penetration resistance on complete outer tent ISO5912A.10 Dimensional variation when soaking in water ISO7771

A.11 Resistance to micro-organisms on tensile strength after soil burial (28 days) BS6085A.12 Tensile tests on 10 pieces of plain canvas and 10 pieces with seam ISO13934-1A.13 Efficiency of water-repellent treatments after soaking in water ISO811A.14 Efficiency of fungicides product after soaking in water BS6085A.15 Tensile strength after exposure of UV and moisturizing (exposure for 360 hours in climatic

chamber, UVA) ISO4892-2A.16 Tensile test on 3 pieces in warp and 3 pieces in weft ISO13934-1

Subtotal A - -

B. Outer Wall CanvasB.1 Composition ISO 1833

B.2 Specific Weight ISO3801B.3 ColourB.4 Water vapor permeability ISO17229B.5 Tensile strength on 10 test pieces of plain canvas ISO13934-1

B.6 Tensile strength on 5 test pieces with seam ISO13934-1B.7 Tear resistance ISO9037-4B.8 Water penetration resistance of plain canvas ISO811

B.9 Dimensional variation when soaking in water ISO7771B.10 Resistance to micro-organisms on tensile strength after soil burial (28 days) BS6085B.11 Tensile tests on 10 pieces of plain canvas and 10 pieces with seam ISO13934-1

B.12 Efficiency of water-repellent treatments after soaking in water ISO811B.13 Efficiency of fungicides product after soaking in water BS6085B.14 Tensile strength after exposure of UV and moisturizing (exposure for 360 hours in climatic

chamber, UVA) ISO4892-2B.15 Tensile test on 3 pieces in warp and 3 pieces in weft ISO13934-1

Subtotal B - -

C. Inner CanvasC.1 Composition ISO 1833C.2 Specific Weight ISO3801C.3 Colour

C.4 Water vapor permeability ISO17229C.5 Tensile strength ISO13934-1

C.6 Tear resistance ISO9073-4

C.7 Resistance to micro-organisms on tensile strength after soil burial (14 days) BS6085C.8 Tensile tests on 10 pieces of plain canvas and 10 pieces with seam ISO13934-1

Subtotal C - -

D. PE Mud FlapsD.1 Composition ISO 1833D.2 Specific Weight ISO3801D.3 Tensile strength on PE fabric: 10 pieces (5 warp, 5 weft) of plain PE fabric ISO13934-1

D.4 Tensile strength on PE fabric: 5 test pieces with seams, perpendicular to the seam ISO13934-1D.5 Tear resistance ISO 9073-4D.6 Resistance to micro-organismsD.7 Resistance to UV in percentage of tensile strength loss after 1500 hours UVB 313 nm ASTM G53/94

D.8 Tensile test (5 pieces in warp and 5 pieces in weft) ISO1421

D.9 Colour

Subtotal D - -

E. PE Ground SheetE.1 Composition

E.2 Specific Weight ISO3801E.3 Tensile Strength ISO 1421

E.4 Tear resistance ISO 4674 (A2)E.5 Resistance to micro-organismsE.6 Water penetration resistance of plain canvas ISO811E.7 Resistance to UV in percentage of tensile strength loss after 300 hours UVB 313 nm (5 pieces in

warp and 5 pieces in weft) ASTMG53/94E.8 Tensile strength of 5 pieces in warp and 5 pieces in weft ISO 1421

E.9 Color

Subtotal E - -

F. Mosquito NetsF.1 Material ISO1833

F.2 Fabric ISO8388F.3 DenierF.4 FilamentF.5 Mesh size

F.6 WeightF.7 Shrinkage ISO5077F.8 Bursting strength

F.9 Insecticide

Subtotal F - -

G. Guying Points Outer TentG.1 Material ISO1833G.2 Tensile strength ISO13934G.3 UV resistance : 360 hours of ISO 14892-2, Type A ISO14892-2G.4 UV resistance: stregth loss ISO13934

Subtotal G - -

1. UNHCR Family Tent for Cold Weather

Item No. 05353

2. UNHCR Family Tent for Cold Weather with Fire Retardant

Item No. 07283

3. UNHCR Family Tent for Hot Climate

Item No. 07242

4.UNHCR Family Tent for Hot Climate with Fire Retardant

Item No. 07282

5. Framed Tent

Item No. 06642

Financial Proposal Form C2 for Laboratory Services

Page 4 of 7


H. HammerH.1 Type of hammer ISO15601

H.2 Handle ISO3130H.3 Pull apart test

Subtotal H - -

Grand total A to H (1,2,3,4,5) - -

A. Material

B. Weight

C. Shade Rate

D. Color

E. Tensile strength

F. Tear resistance

Subtotal (6) - -

A. Insulating Mat

A.1 Length of the insulating mat (cm)A.2 Witdh of the insulating mat (cm)A.3 Visual inspection

Subtotal A - -

B. First Layer, Plastic Mat

B.1 Weave - woven twill structure, double thickness 3/1

B.2 Warp material

B.3 Weft material

B.4 Yarn numbering in warp

B.5 Number of tubes/m

B.6 Weight of the plastic mat (Kg/sqm)

B.7 Color

B.8 CPA84 section 5 as received

B.9 CPA84 section 5 after leaching

B.10 Fireproof agents REACH 1907-2006 Annex XIV

B.11 Fireproof agents REACH 1907-2006 Annex XVII

B.12 Cadmium on polymers EN 1122

B.13 Lead chromate content

Subtotal B - -

C. Second Layer, Aluminised canvas

C.1 Warp materialC.2 Weft materialC.3 Weave - plain weave

C.4 CPA84 section 5 as receivedC.5 CPA84 section 5 after leaching

Subtotal C - -

D. Third Layer, Fleece Blanket

D.1 Content ISO 1833

D.2 WeightD.3 Thickness ISO 5048D.4 Tensile Strength ISO 13934-1

D.5 Tensile Strength loss after washing ISO 13934-1, ISO 6330D.6 Shrinkage ISO 6330D.7 Weight loss after washingD.8 Thermal resistance ISO 5085-1

D.9 Resistance to air flow ISO9237D.10 PH Organoleptic testD.11 CPA84 section 5 as received

D.12 CPA84 section 5 after leaching

D.13 Colors

D.14 Fireproof agents REACH 1907-2006 Annex XIVD.15 Fireproof agents REACH 1907-2006 Annex XVIID.16 DimethylfumarateD.17 Allergic dyes Regulation 2001-95-CE

D.18 Azo dye REACH 1907-2006 Annex XVII

Subtotal D - -

E. Floor Protective

E.1 Number of plaquesE.2 Total surface

E.3 Material

Subtotal E - -

F. Flue Pipe Protective Sleeve

F.1 DimensionF.2 Material

F.3 Tear Resistance ISO 9073-4F.4 Tensile strength of the seams ISO 13935-1F.5 Waterproof canvas

F.6 CPA84 section 6 as receivedF.7 CPA84 section 6 after leaching

Subtotal F - -

G. Inner Liner

G.1 Dimension

G.2 Visual Inspection

G.3 Material weight ISO 3801

G.4 Tensile strength ISO13934-1G.5 Tear resistance ISO9073-4G.6 Color

G.7 CPA84 section 6 as receivedG.8 CPA84 section 6 after leachingG.9 Fireproof agents REACH 1907-2006 Annex XIVG.10 Fireproof agents REACH 1907-2006 Annex XVII

G.11 DimethylfumarateG.12 PFOS/PFOA

Subtotal G - -

Grand total A to G (7) - -

A. Material ISO1833

B. DimensionsC. WeightD. Tensile Strength NF_EN_ISO_1421

E. Tear Strength ISO_4674-A2F. UV Resistance (Tensile strength after 1500 hours of UV-ageing) ASTM_G53/94G. Welding Strength ISO1421

H. Flammability (CPAI-84,1995, section 6) before and after UV-ageing (1500 hours)

Subtotal (8,9,10,11,12,13,14, 15) - -

8. Reinforced Plastic Tarpaulin with eyelets (sheet 4x5 m)

Item No. 02617

9. Reinforced Plastic Tarpaulin with eyelets and fire retardant (sheet

4x5 m)

Item No. 07197 10.

Reinforced Plastic Sheet (4x50 m)

Item No. 03153

11. Reinforced Plastic Sheet with fire retardant (4x50 m)

Item No. 07186 12.

Reinforced Plastic Tarpaulin with reinforced bands (sheet 4x6 m)

Item No. 07188

13. Reinforced Plastic Tarpaulin with reinforced bands and fire

retardant (sheet 4x6 m) Item No. 07189

14. Reinforced Plastic Sheet with reinforced bands (4x60 m)

Item No. 07185 15.

Reinforced Plastic Sheet with reinforced bands and fire retardant

(4x60 m) Item No. 07187

6. Shade Net for the standard Family Tent

Item No. 7223

7. Winterization Kit for Family Tent

Item No. 06648

Page 5 of 7


A. Composition ISO 1833B. Canvas sheet size ISO 7771

C. Weight (g/m2) ISO 3801D. Weave densityE. Color

F. Water vapor permeability ISO17229

G. Tensile strength (N) ISO 13934-1 (BS 13934-1)

H. Tear resistance (N) ISO 9073-4I. Water penetration resistance ISO 811

J. Resistance to micro-organisms on tensile strength

ISO 13934-1 after BS6085 (soil burial - 12

days)

K Efficiency of water-repellent treatments after soaking in waterL. Efficiency of fungicides product after soaking in water

M. Tensile strength after exposure to UV and moisturizing (climatic simulation)

Exposure in a climatic chamber under ISO

4892-2, type A, 360 hours, followed by tensile

test under ISO 13934-1.

Subtotal (17) - -

A. Cooking Pot

A.1 Material (%)

A.2 Capacity (l)A.3 Diameter (cm)A.4 Thickness (mm): Bottom/walls

A.5 Design/Finishing

Subtotal A - -

B. Frying Pan

B.1 Material (%)B.2 Capacity (l)B.3 Thickness (mm): Bottom

B.4 Design/Finishing

Subtotal B - -

C. Handle Frying Pan

C.1 Material (%)

C.2 Design/Finishing

Subtotal C - -

D. Cooking Pot

D.1 Material (%)D.2 Capacity (l)D.3 Diameter (cm)

D.4 Thickness (mm): Bottom/wallsD.5 Design/Finishing

Subtotal D - -

E. Lid Cooking Pot 5L

E.1 Material (%)

E.2 Thickness (mm): BottomE.3 Design/Finishing

Subtotal E - -

F. Bowl

F.1 Material (%)F.2 Capacity (l)

F.3 Height (cm)F.4 Thickness (mm): BottomF.5 Design/Finishing

Subtotal F - -

G. Plate

G.1 Material (%)

G.2 Capacity (l)G.3 Diameter (cm)

G.4 Thickness (mm): BottomG.5 Design/Finishing

Subtotal G - -

H. Cup

H.1 Material (%)

H.2 Capacity (l)H.3 Thickness (mm): BottomH.4 Design/Finishing

Subtotal H - -

I. Table Spoon

I.1 Material (%)I.2 Capacity (ml)I.3 Length (cm)

I.4 Thickness (mm)I.5 Design/Finishing

Subtotal I - -

J. Table Fork

J.1 Material (%)J.2 Length (cm)

J.3 Thickness (mm)J.4 Design/Finishing

Subtotal J - -

K. Table Knife

K.1 Material (%)

K.2 Length (cm)K.3 Thickness (mm): blade/handleK.4 Design/Finishing

Subtotal K - -

L. Kitchen Knife

L.1 Material (%): blade/handle

L.2 Length (cm): bladeL.3 Thickness (mm): blade/handleL.4 Design/Finishing

Subtotal L - -

M. Wooden Spoon

M.1 Material (%)M.2 Length (cm)M.3 Thickness (mm): handle

M.4 Design/Finishing

Subtotal M - -

N. Serving Spoon

N.1 Material (%)N.2 Capacity (ml)

N.3 Length (cm)N.4 Thickness (mm): N.5 Design/Finishing

Subtotal N - -

O. Scouring Pad

O.1 Material

P. General conditions of the Kitchen Set

P.1 The manufacturer of the kitchen sets ensures that the raw material used radioactivity content was

below the values provided in the tables 1 and 2 of the IAEA Safety Standards Series Safety Guide Nº RS-

G-1.7 "Application of the Concepts of exclusion, Exemption and Clearance" and certifies that the items

manufactured were radiation checked prior to shipment and were found free from radioactivity. A

certificate will have to be issued for each lot supplied.P.2 Item finishing (this applies to every single item of the Kitchen Set) – The product must be washed

and polished and should not contain any residuals, dust and it must be clean.

P.3 Bending test (for spoons, forks, knives, serving spoon, kitchen knife and ladle): Put a weight of

4kg, at the middle of the item. Additionally for forks: The distance between the point where the tines

rest on their support and the point where the handle rest on its support must be 170mm.

Subtotal P -

Grand total (18) - -

A. MaterialB. Food Grade/no toxic components EN 1186-3-9

C. Weight and capacityD. DroptestE. Handle and lid

Subtotal (19) - -

A. Material

B. Food Grade/no toxic components EN 1186-3-9

C. Weight and capacityD. DroptestE. Stability

F. Temperature rangeG. ThicknessH. Handle and cap

Subtotal (20) - -

20. Semi-Collapsible Jerry Can 10L

Item No. 00096

17. Canvas Roll Material for Hot and Dry Climate Conditions

Item No. 07072

18. Kitchen Set Type B

Item No. 06933

19. Heavy Duty Plastic Bucket 14L

Item No. 07071

Page 6 of 7


A. Content ISO 1833B. Dimensions and Weight

C. Thickness ISO 5048D. Tensile Strength ISO 13934-1E. Tensile Strength loss after washing ISO 13934-1, ISO 6330

F. Shrinkage ISO 6330

G. Weight loss after washing ISO 6330

H. Thermal resistance ISO 5085-1I. Resistance to air flow ISO9237J. FinishK. Organoleptic test

L. Fire Resistance ISO12952-1 and ISO12952-2M. Dimensional change to washing NF_EN_ISO_5077N. PH of the aqueous extract NF_EN_ISO_3071

O. Ignition test by smouldering cigarette for bedding items NF_EN_ISO_12952-2P. Ignition test by small open flame for bedding items NF_EN_ISO_12952-4

Subtotal (22,23,24) - -

A. Identification of materials ISO 1833

B. Visual inspection (identification of structure of warp, weft, weave, bias-binding tape)

C. Determination of g/m2 ISO3801-5

D. Determination of dimensions ISO3932

Subtotal (25) - -

A. Composition ISO1833

B. Size and WeightC. Construction, denier, filament, mesh sizeD. Shrinkage after laundering NF_EN_ISO_5077E. Bursting strength of net and seam NF_EN_ISO_13938-1

F. Fire safety 16 CFRpart 1610G. Insecticide H. Determination of the knitting bonding

I. Yarn count ISO7211/5J. Normal surface density ISO_3801

K. Washing NF_EN_ISO_6330+A1

Subtotal (26) - -

A. Material ISO1833B. Weight ISO3081-5

C. Thickness ISO5084D. WidthE. Number threads per unit lentgh (warp and weft) ISO_7211/2

F. Yarn count ISO_7211/5G. pH ISO3071H. Normal surface density of fabric ISO_3801

Subtotal (27) - -

A. Fatty Acid %

B. Moisture %

C. NaOH contentD. NaCI contentE. Mercury content

Subtotal (28) - -

A. Battery typeB. Light output (Lux/distance)C. Autonomous time

D. Viewing angleE. Light colorF. Operational conditions (IP certificate)G. Working temperature

H. Drop test

Subtotal (32,33,34,35,36,37,38) - -

GRAND TOTAL: -

22. Blanket, Synthetic (Fleece) Medium Thermal

Item No. 05787

23. Blanket, Synthetic (Fleece) High Thermal

Item No. 05786

24. Blanket, Woolen, Medium Thermal

Item No. 06720

26. Mosquito Nets - LLIN

Item No. 01998

28. Soap - Body and Laundry Item

No. 01511

32. UNHCR Solar Lamp with integrated design

Item No. 07192

33. UNHCR Solar Lamp with separated charging device

Item No. 07221

34. UNHCR Solar Street Light

Item No. 07190

35. UNHCR Street Light with mobile phone charger hub

Item No. 07222 36.

UNHCR Solar Personal Light with integrated design

Item No. 07191 37.

UNHCR Solar Personal Light with separated charging device

Item No. 07220 38.

UNHCR Solar Mobile Phone Charger

Item No. 07193

27. Cloth for Sanitary Material

Item No. 02098

25. Synthetic Sleeping Mat

Item No. 02020

Page 7 of 7

Updated version dated 22.10.2014

Visual Inspection Parameters

Annex K, RFP/2014/602

1. Family Tent for Cold Weather Item

No. 05353

2. Family Tent for Hot Climate

Item No. 07242

3. UNHCR Family Tent for Hot

Climate

Item No. 07242

4. UNHCR Family Tent for Hot

Climate with Fire Retardant

Item No. 07282

5. UNHCR Framed Tent

Item No 06642

6. Shade Net for the standard Family

Tent

Item No. 07223

7. Winterization Kit for Family Tent

Item No. 06648

8. Reinforced Plastic Tarpaulin with

eyelets (sheet 4x5 m)

Item No. 02617


eyelets and fire retardant (sheet 4x5 m)

Item No. 07197

10. Reinforced Plastic Sheet (4x50 m)

Item No. 03153

11. Reinforced Plastic Sheet with fire

retardant (4x50 m)

Item No. 07186


reinforced bands (sheet 4x6 m)

Item No. 07188


16. Shelter Tool Kit

Item No. 06640

17. Canvas Roll Material for Hot and

Dry Climate Conditions

Item No. 07072


Item No. 06933 115

19. Heavy Duty Plastic Bucket 14L

Item No. 07071

20. Semi-Collapsible Jerry Can 10L

Item No. 00096

21. Stove/Heater for Family Tent

Item No. 06649

22. Blanket, Synthetic (Fleece)

Medium Thermal

Item No. 05787

23. Blanket, Synthetic (Fleece) High

Thermal

Item No. 05786

24. Blanket, Woolen, Medium

Thermal

Item No. 06720

25. Synthetic Sleeping Mat

Item No. 02020

26. Mosquito Nets - LLIN

Item No. 01998

27. Cloth for Sanitary Material

Item No. 02098

28. Soap - Body and Laundry

Item No. 01511

29. Carrying Bag for Personal items

Item No. 06641

30. Rope 8mm Diameter

Item No. 06644

31. Rope 6mm Diameter

Item No. 06643

32. UNHCR Solar Lamp with

integrated design

Item No. 07192

33. UNHCR Solar Lamp with

separated charging device

Item No. 07221

34. UNHCR Solar Street Light

Item No. 07190

35. UNHCR Street Light with mobile

phone charger hub

Item No. 07222

36. UNHCR Solar Personal Light with

integrated design

Item No. 07191

37. UNHCR Solar Personal Light with

39. EuroPallet

40. CRI Pallet

a. Family tent identification a. Framed a. Weight and volume a. Packaging a. Bale identification a. Content a. Weight and volume a. Kitchen set dimensions a. Marking on the parcel a. Marking on the parcel a. Material a. Bale dimensions a. Bale Weight a. Label a. Material a. Weight a. Carrying capacity a. Packing a. Manufacturer marking

b. Bag dimensions b. Bag dimensions b. Manufacturer marking b. Floor Protection b. Bale dimensions b. Weight and volume b. Manufacturer marking a.1. Parcel general aspect b. Parcel closing/general quality b. Parcel closing b. Manufacturer marking b. Marking on the bale b. Bale Strapping b. Manufacturer marking b. Dimensions b. Packing b. Material b. Type of making b. Design

c. Marking on the bag c. Marking on the bag c. Packing dimensions c. Inner Liner dimensions c. Marking on the bale c. Manufacturer marking c. Packing dimensionsa.2. Parcel sealing

c. Buckets in polybag c. Parcels general quality c. Packing c. Bale strapping c. Quantity of Sleeping Mats per Bale c. Dimensions

c. Color2

c. Make c. Dimensions c. LED documentation

d. Bag general aspect d. Bag general aspect d. Color d. General shape of inner liner d. Bale strapping d. UNHCR logo d. UNHCR Logo a.3. Carton box material d. Quantity of buckets per parcel d. Quantity of jerry Cans per parcel d. Content/Accessories d. Bale bag protection d. Sleeping Mat Dimensions 3 d. Design d. Content d. Color d. Light color

e. Bag content e. Bag content e. Dimensionse. Chimney sleeve shape and

dimensionse. Bale bag protection e. Rope dimensions 4

a.4. Marking on the parcele. Weight with lid 810g e. Jerrycans Weight in g e. Logo and shipping marking e. Number of blankets per bale e. Weight per Mat e. Packing dimensions e. Dimensions e. Manufacturer marking e. Weight

f. Accessories bag content f. Accessories bag content 5 f. Insulating floor mat layers f. Number of Tarpaulins per bale f. Handsaw dimensions b. Cooking pot 7L f. Height 295 mm f. Screw caps Int diameter in mm 5 f. Blanket weight f. Manufacturer Marking 5 f. Weight 5 f. Certifications

g. Insulating floor mat dimensions g. Tarpaulin weight g. Nails weightb.1. Cooking Pot 7 liters Thickness bottom

g. Top Diam 295mm g. Plastic translucent g. Blanket dimension: Width g. UNHCR Logo g. Color g. Fixation/Hanging and security system

g. Bag containing the poles g. Bag containing the poles 7 h. Tarpaulin dimension: width h. Shears dimensions b.2. Cooking pot, 7 liters Thickness wall h. Bottom Diam 240mm h. Jerrycan protection h. Blanket dimension: Length 7 h. Alternative feature h. Required documentation

h. Two upright poles 2.2m h. Two central poles 2.39m i. Tarpaulin dimension: length i. Tie wire dimensions b.3. Cooking pot, 7 liters Capacity i. Opening 50mm i. Handles i. Blanket thickness i. UNHCR logo i. Drop test

i. One central upright poles 2.17m i. Two awning poles 1.56m j. Identification j. Claw hammer weightb.4. Cooking pot, 7 liters Internal diameter

j. Reinforced ridge on the base j. Jerrycans general quality j. Blanket smell, skin irritation and

dust 9 9

j. One ridge pipe 4m in two pieces j. Six foot poles 1.39m k. Reinforcement bands10 b.5. Cooking pot, 7 liters Handles strength test

k. Reinforced top to prevent ovaling k. Injection moulded screw cap k. Blanket Colour

k. Four door poles 1.4m k. Twelve roof poles 1.79m l. Tarpaulin edges finishing b.6. Cooking pot, 7 liters Handles bar test l. Rounded inside walls/bottom l. Volume in litres l. Blanket homogeneous quality

l. Six sides poles 1.25m l. One door ridge 1.60m) m. Tarpaulin colorsb.7.Cooking pot, 7 liters Material

m. Flat handle well fixed m. Drop test m. Blanket stitching & finishing of

edges

m. Dimensions m. Four vestibule poles 1.55m n. Tears, holes b.8. Cooking pot, 7 liters Quantity n. Clip-on cover & cap 13 13

n. Ropes n. Dimensions e. Fibers missing b.9. Cooking pot, 7 liters Finishing o. White bucket & red lid/handle

o. Reinforcement o. Ropes f. Yarn color in plain sheet c. Frying Pan p. Heavy duty plastic

p. General shape of the outer tent p. Reinforcement g. Yarn color in reinforcement bandsc.1. Frying pan 2.5 liters Capacity

q. General quality

q. Windows, ventilation and

chimney hole of the outer tentq. General shape of the outer tent h. Peeling test of the coating

c.2. Frying pan 2.5 liters Handle strengthr. Handle test in kg

r. Dimension of the inner tentr. Windows, ventilation and chimney

hole of the outer tenti. Reinforcement bands welding

c.3. Frying pan 2.5 liters Internal Diameters. Flexibility test

s. General shape of the inner tent s. Dimension of the inner tent j. Central weldingc.4. Frying pan 2.5 liters Material

t. Drop test

t. Doors, windows, ventilation,

ground sheet, partition of the inner

tent

t. General shape of the inner tent k. Tear test in the plain tarpaulin.

c.5. Frying pan 2.5 liters Quantity 20

u. Bag Weight

u. Doors, windows, ventilation,

ground sheet, partition of the inner

tent

l. Tear test in the bands.

c.6. Frying pan 2.5 liters Finishing

21 v. Bag Weight 22 d. Cooking Pot 5 liters

22 d.1. Cooking pot, 5 liters Thickness bottom

d.2. Cooking pot, 5 liters Thickness wall

d.3. Cooking pot, 5 liters Capacity

d.4. Cooking pot, 5 liters Internal diameter

d.5. Cooking pot, 5 liters Handles strength test

d.6. Cooking pot, 5 liters Handles bar test

d.7. Cooking pot, 5 liters Material

d.8. Cooking pot, 5 liters Quantity

d.9. Cooking pot, 5 liters Finishing

d.10. Lid for Cooking pot , 5 l Thickness

d.11. Lid for Cooking pot , 5 l Handle strength test

d.12. Lid for Cooking pot , 5 l Diameter

d.13. Lid for Cooking pot , 5 l Material

d.14. Lid for Cooking pot , 5 l Quantity

d.15. Lid for Cooking pot , 5 l Finishing

continued:


Item No. 06933

e. Bowls

e.1 Bowls, 1 litre Thickness

e.2. Bowls, 1 litre Capacity

e.3. Bowls, 1 litre Internal height

e.4. Bowls, 1 litre Material

e.5. Bowls, 1 litre Quantity

e.6 Bowls, 1 litre Finishing

f. Plates

f.1. Plates, 0.75 litre Thickness

f.2. Plates, 0.75 litre Capacity

f.3. Plates, 0.75 litre External diameter

f.4. Plates, 0.75 litre Material

f.5. Plates, 0.75 litre Quantity

f.6. Plates, 0.75 litre Finishing

g. Cups

g.1. Cups, 0.3 litre Thickness bottom

g.2. Cups, 0.3 litre Thickness wall

g.3. Cups, 0.3 litre Capacity

g.4. Cups, 0.3 litre Handle strength test

g.5. Cups, 0.3 litre Material

g.6. Cups, 0.3 litre Quantity

g.7. Cups, 0.3 litre Finishing

h. Table spoons

h.1. Table spoon Thickness

h.2. Table spoon Length

h.3. Table spoon Capacity

h.4. Table spoon Material

h.5. Table spoon Quantity

h.6. Table spoon Finishing

i. Forks

i.1. Forks Thickness

i.2. Forks Length

i.3. Forks Material

i.4. Forks Quantity

i.5. Forks Finishing

j. Table kives

j.1. Table knives thickness blade

j.2. Table knives thickness handle

j.3. Table knives Length

j.4. Table knives Material

j.5. Table knives Quantity

j.6. Table knives Finishing

k. Kitchen knife

k.1. Kitchen knife Thickness blade

k.2. Kitchen knife Blade length

k.3. Kitchen knife Material

k.4. Kitchen knife

k.5. Kitchen knife Quantity

k.6. Kitchen knife Finishing

l. Wooden spoon

l.1. Wooden spoon Thickness

l.2. Wooden spoon Length

l.3. Wooden spoon Material

l.4. Wooden spoon Quantity

l.5. Wooden spoon Finishing

m. Serving spoons

m.1. Serving spoon Thickness

m.2. Serving spoon Capacity

m.3. Serving spoon Length

m.4. Serving spoon Material

m.5. Serving spoon Quantity

m.6. Serving spoon Finishing

n. Serving ladle

n.1. Serving ladle Thickness

n.2. Serving ladle Capacity

n.3. Serving ladle Length

n.4. Serving ladle Handle strength

n.6. Serving ladle Material

n.7. Serving ladle Quantity

n.8. Serving ladle Finishing

o. Scouring pad

o.1. Scouring pad Material

o.2. Scouring pad Quantity

o.3. Average weight

P. General Kitchen Set

P.1 The product must be washed and polished

and should not contain any residuals, dust and it

must be clean.

P.2 The manufacturer of the kitchen sets ensures

that the raw material used radioactivity content

was below the values provided in the tables 1

and 2 of the IAEA Safety Standards Series Safety

Guide Nº RS-G-1.7 "Application of the Concepts

of exclusion, Exemption and Clearance" and

certifies that the items manufactured were

radiation checked prior to shipment and were

found free from radioactivity. A certificate will

have to be issued for each lot supplied. This

testing can be done by using Thermo detector

with an extended arm to facilitate the work and

would check the most suspicious places.

We have developed a pallet (CRI Pallet) that has

similar characteristics as the EuroPallet.

Parameters of EuroPallet should be checked for

both.

Annex O, RFP/2014/602

Updated version dated 22/10/2014

Product Type of Test StandardA. Outer Roof CanvasA.1 Composition ISO 1833A.2 Specific Weight ISO3801A.3 ColourA.4 Water vapor permeability ISO17229A.5 Tensile strength on 10 test pieces of plain canvas ISO13934-1A.6 Tensile strength on 5 test pieces with seam ISO13934-1A.7 Tear resistance ISO9037-4A.8 Water penetration resistance of plain canvas ISO811A.9 Rain penetration resistance on complete outer tent ISO5912A.10 Dimensional variation when soaking in water ISO7771A.11 Resistance to micro-organisms on tensile strength after soil burial (28 days) BS6085A.12 Tensile tests on 10 pieces of plain canvas and 10 pieces with seam ISO13934-1A.13 Efficiency of water-repellent treatments after soaking in water ISO811A.14 Efficiency of fungicides product after soaking in water BS6085A.15 Tensile strength after exposure of UV and moisturizing (exposure for 360 hours in climatic chamber, UVA) ISO4892-2A.16 Tensile test on 3 pieces in warp and 3 pieces in weft ISO13934-1B. Outer Wall CanvasB.1 Composition ISO 1833B.2 Specific Weight ISO3801B.3 ColourB.4 Water vapor permeability ISO17229B.5 Tensile strength on 10 test pieces of plain canvas ISO13934-1B.6 Tensile strength on 5 test pieces with seam ISO13934-1B.7 Tear resistance ISO9037-4B.8 Water penetration resistance of plain canvas ISO811B.9 Dimensional variation when soaking in water ISO7771B.10 Resistance to micro-organisms on tensile strength after soil burial (28 days) BS6085B.11 Tensile tests on 10 pieces of plain canvas and 10 pieces with seam ISO13934-1B.12 Efficiency of water-repellent treatments after soaking in water ISO811B.13 Efficiency of fungicides product after soaking in water BS6085B.14 Tensile strength after exposure of UV and moisturizing (exposure for 360 hours in climatic chamber, UVA) ISO4892-2B.15 Tensile test on 3 pieces in warp and 3 pieces in weft ISO13934-1C. Inner CanvasC.1 Composition ISO 1833C.2 Specific Weight ISO3801C.3 ColourC.4 Water vapor permeability ISO17229C.5 Tensile strength ISO13934-1C.6 Tear resistance ISO9073-4C.7 Resistance to micro-organisms on tensile strength after soil burial (14 days) BS6085

ANNEX M Laboratory Testing Parameters

1. UNHCR Family Tent for Cold Weather Item No. 05353 2. UNHCR Family Tent for Cold Weather with Fire Retardant Item No. 07283 3. UNHCR Family Tent for Hot Climate Item No. 07242 4. UNHCR Family Tent for Hot Climate with Fire Retardant Item No. 07282 5. Framed Tent Item No. 06642

Page 1 of 10


C.8 Tensile tests on 10 pieces of plain canvas and 10 pieces with seam ISO13934-1D. PE Mud FlapsD.1 Composition ISO 1833D.2 Specific Weight ISO3801D.3 Tensile strength on PE fabric: 10 pieces (5 warp, 5 weft) of plain PE fabric ISO13934-1

D.4 Tensile strength on PE fabric: 5 test pieces with seams, perpendicular to the seam ISO13934-1D.5 Tear resistance ISO 9073-4D.6 Resistance to micro-organisms

D.7 Resistance to UV in percentage of tensile strength loss after 1500 hours UVB 313 nm ASTM G53/94D.8 Tensile test (5 pieces in warp and 5 pieces in weft) ISO1421D.9 ColourE. PE Ground SheetE.1 CompositionE.2 Specific Weight ISO3801E.3 Tensile Strength ISO 1421E.4 Tear resistance ISO 4674 (A2)E.5 Resistance to micro-organismsE.6 Water penetration resistance of plain canvas ISO811E.7 Resistance to UV in percentage of tensile strength loss after 300 hours UVB 313 nm (5 pieces in warp and 5 pieces in weft) ASTMG53/94E.8 Tensile strength of 5 pieces in warp and 5 pieces in weft ISO 1421E.9 ColorF. Mosquito NetsF.1 Material ISO1833F.2 Fabric ISO8388F.3 DenierF.4 FilamentF.5 Mesh sizeF.6 WeightF.7 Shrinkage ISO5077F.8 Bursting strengthF.9 Insecticide G. Guying Points Outer TentG.1 Material ISO1833G.2 Tensile strength ISO13934G.3 UV resistance : 360 hours of ISO 4892-2, Type A ISO4892-2G.4 UV resistance: stregth loss ISO13934H HammerH.1 Type of hammer ISO15601H.2 Handle ISO3130H.3 Pull apart testA. MaterialB. WeightC. Shade RateD. ColorE. Tensile strength

6. Shade Net for the standard Family Tent Item No. 07223

Page 2 of 10


F. Tear resistanceA. Insulating MatA.1 Length of the insulating mat (cm)A.2 Witdh of the insulating mat (cm)A.3 Visual inspectionB. First Layer, Plastic MatB.1 Weave - woven twill structure, double thickness 3/1B.2 Warp materialB.3 Weft materialB.4 Yarn numbering in warp

7. Winterization Kit for Family Tent Item No. 06648

Page 3 of 10


Page 4 of 10


B.6 Weight of the plastic mat (Kg/sqm)B.7 ColorB.8 CPA84 section 5 as receivedB.9 CPA84 section 5 after leachingB.10 Fireproof agents REACH 1907-2006 Annex XIVB.11 Fireproof agents REACH 1907-2006 Annex XVIIB.12 Cadmium on polymers EN 1122 B.13 Lead chromate contentC. Second Layer, Aluminised canvasC.1 Warp materialC.2 Weft materialC.3 Weave - plain weaveC.4 CPA84 section 5 as receivedC.5 CPA84 section 5 after leachingD. Third Layer, Fleece BlanketD.1 Content ISO 1833D.2 WeightD.3 Thickness ISO 5048D.4 Tensile Strength ISO 13934-1D.5 Tensile Strength loss after washing ISO 13934-1, ISO 6330D.6 Shrinkage ISO 6330D.7 Weight loss after washingD.8 Thermal resistance ISO 5085-1D.9 Resistance to air flow ISO9237D.10 PH Organoleptic testD.11 CPA84 section 5 as receivedD.12 CPA84 section 5 after leachingD.13 ColorsD.14 Fireproof agents REACH 1907-2006 Annex XIVD.15 Fireproof agents REACH 1907-2006 Annex XVIID.16 DimethylfumarateD.17 Allergic dyes Regulation 2001-95-CED.18 Azo dye REACH 1907-2006 Annex XVIIE. Floor ProtectiveE.1 Number of plaquesE.2 Total surfaceE.3 MaterialF. Flue Pipe Protective SleeveF.1 DimensionF.2 MaterialF.3 Tear Resistance ISO 9073-4F.4 Tensile strength of the seams ISO 13935-1F.5 Waterproof canvasF.6 CPA84 section 6 as receivedF.7 CPA84 section 6 after leachingG. Inner LinerG.1 DimensionG.2 Visual Inspection

Page 5 of 10


G.3 Material weight ISO 3801G.4 Tensile strength ISO13934-1G.5 Tear resistance ISO9073-4G.6 ColorG.7 CPA84 section 6 as receivedG.8 CPA84 section 6 after leachingG.9 Fireproof agents REACH 1907-2006 Annex XIVG.10 Fireproof agents REACH 1907-2006 Annex XVIIG.11 DimethylfumarateG.12 PFOS/PFOAA. Material ISO1833B. DimensionsC. WeightD. Tensile Strength NF_EN_ISO_1421E. Tear Strength ISO_4674-A2F. UV Resistance (Tensile strength after 1500 hours of UV-ageing) ASTM_G53/94G. Welding Strength ISO1421H. Flammability (CPAI-84,1995, section 6) before and after UV-ageing (1500 hours)

A. Composition ISO 1833B. Canvas sheet size ISO 7771C. Weight (g/m2) ISO 3801D. Weave densityE. ColorF. Water vapor permeability ISO17229G. Tensile strength (N) ISO 13934-1 (BS 13934-1)H. Tear resistance (N) ISO 9073-4I. Water penetration resistance ISO 811

J. Resistance to micro-organisms on tensile strengthISO 13934-1 after BS6085 (soil burial - 12 days)

K Efficiency of water-repellent treatments after soaking in waterL. Efficiency of fungicides product after soaking in water

17. Canvas Roll Material for Hot and Dry Climate Conditions Item No. 07072

8. Reinforced Plastic Tarpaulin with eyelets (sheet 4x5 m) Item No. 02617 9. Reinforced Plastic Tarpaulin with eyelets and fire retardant (sheet 4x5 m) Item No. 07197 10. Reinforced Plastic Sheet (4x50 m) Item No. 03153 11. Reinforced Plastic Sheet with fire retardant (4x50 m) Item No. 07186 12. Reinforced Plastic Tarpaulin with reinforced bands (sheet 4x6 m) Item No. 07188 13. Reinforced Plastic Tarpaulin with reinforced bands and fire retardant (sheet 4x6 m) Item No. 07189 14. Reinforced Plastic Sheet with reinforced bands (4x60 m) Item No. 07185 15. Reinforced Plastic Sheet with reinforced bands and fire retardant (4x60 m) Item No. 07187

Page 6 of 10


M. Tensile strength after exposure to UV and moisturizing (climatic simulation)

Exposure in a climatic chamber under ISO 4892-2, type A, 360 hours, followed by tensile test under ISO 13934-1.

A. Cooking PotA.1 Material (%)A.2 Capacity (l)A.3 Diameter (cm)A.4 Thickness (mm): Bottom/wallsA.5 Design/FinishingB. Frying PanB.1 Material (%)B.2 Capacity (l)B.3 Thickness (mm): BottomB.4 Design/FinishingC. Handle Frying PanC.1 Material (%)C.2 Design/FinishingD. Cooking PotD.1 Material (%)D.2 Capacity (l)D.3 Diameter (cm)D.4 Thickness (mm): Bottom/wallsD.5 Design/FinishingE. Lid Cooking Pot 5LE.1 Material (%)E.2 Thickness (mm): BottomE.3 Design/FinishingF. BowlF.1 Material (%)F.2 Capacity (l)F.3 Height (cm)F.4 Thickness (mm): BottomF.5 Design/FinishingG. PlateG.1 Material (%)G.2 Capacity (l)G.3 Diameter (cm)G.4 Thickness (mm): BottomG.5 Design/FinishingH. CupH.1 Material (%)H.2 Capacity (l)H.3 Thickness (mm): BottomH.4 Design/FinishingI. Table SpoonI.1 Material (%)I.2 Capacity (ml)

18. Kitchen Set Type B Item No. 06933

Page 7 of 10


I.3 Length (cm)I.4 Thickness (mm)I.5 Design/FinishingJ. Table ForkJ.1 Material (%)J.2 Length (cm)J.3 Thickness (mm)J.4 Design/FinishingK. Table KnifeK.1 Material (%)K.2 Length (cm)K.3 Thickness (mm): blade/handleK.4 Design/FinishingL. Kitchen KnifeL.1 Material (%): blade/handleL.2 Length (cm): bladeL.3 Thickness (mm): blade/handleL.4 Design/FinishingM. Wooden SpoonM.1 Material (%)M.2 Length (cm)M.3 Thickness (mm): handleM.4 Design/FinishingN. Serving SpoonN.1 Material (%)N.2 Capacity (ml)N.3 Length (cm)N.4 Thickness (mm): N.5 Design/FinishingO. Scouring PadO.1 MaterialP. General conditions of the Kitchen SetP.1 The manufacturer of the kitchen sets ensures that the raw material used radioactivity content was below the values provided in the tables 1 and 2 of the IAEA Safety Standards Series Safety Guide Nº RS-G-1.7 "Application of the Concepts of exclusion, Exemption and Clearance" and certifies that the items manufactured were radiation checked prior to shipment and were found free from radioactivity. A certificate will have to be issued for each lot supplied.

P.2 Item finishing (this applies to every single item of the Kitchen Set) – The product must be washed and polished and should not contain any residuals, dust and it must be clean.P.3 Bending test (for spoons, forks, knives, serving spoon, kitchen knife and ladle): Put a weight of 4kg, at the middle of the item. Additionally for forks: The distance between the point where the tines rest on their support and the point where the handle rest on its support must be 170mm.A. MaterialB. Food Grade/no toxic components EN 1186-3-9C. Weight and capacity

19. Heavy Duty Plastic Bucket 14L Item No. 07071

Page 8 of 10


D. DroptestE. Handle and lidA. MaterialB. Food Grade/no toxic components EN 1186-3-9C. Weight and capacityD. DroptestE. StabilityF. Temperature rangeG. ThicknessH. Handle and capA. Content ISO 1833B. Dimensions and WeightC. Thickness ISO 5048D. Tensile Strength ISO 13934-1E. Tensile Strength loss after washing ISO 13934-1, ISO 6330F. Shrinkage ISO 6330G. Weight loss after washing ISO 6330H. Thermal resistance ISO 5085-1I. Resistance to air flow ISO9237J. FinishK. Organoleptic testL. Fire Resistance ISO12952-1 and ISO12952-2M. Dimensional change to washing NF_EN_ISO_5077N. PH of the aqueous extract NF_EN_ISO_3071O. Ignition test by smouldering cigarette for bedding items NF_EN_ISO_12952-2P. Ignition test by small open flame for bedding items NF_EN_ISO_12952-4A. Identification of materials ISO 1833

B. Visual inspection (identification of structure of warp, weft, weave, bias-binding tape)C. Determination of g/m2 ISO3801-5D. Determination of dimensions ISO3932A. Composition ISO1833B. Size and WeightC. Construction, denier, filament, mesh sizeD. Shrinkage after laundering NF_EN_ISO_5077E. Bursting strength of net and seam NF_EN_ISO_13938-1F. Fire safety 16 CFRpart 1610G. Insecticide H. Determination of the knitting bondingI. Yarn count ISO7211/5J. Normal surface density ISO_3801K. Washing NF_EN_ISO_6330+A1A. Material ISO1833B. Weight ISO3081-5C. Thickness ISO5084D. WidthE. Number threads per unit lentgh (warp and weft) ISO_7211/2F. Yarn count ISO_7211/5G. pH ISO3071

25. Synthetic Sleeping Mat Item No. 02020

25. Cloth for Sanitary Material Item No. 02098

22. Blanket, Synthetic (Fleece) Medium Thermal Item No. 05787 23. Blanket, Synthetic (Fleece) High Thermal Item No. 05786 24. Blanket, Woolen, Medium Thermal Item No. 06720

20. Semi-Collapsible Jerry Can 10L Item No. 00096

26. Mosquito Nets - LLIN Item No. 01998

Page 9 of 10


H. Normal surface density of fabric ISO_3801A. Fatty Acid %B. Moisture %C. NaOH contentD. NaCI contentE. Mercury contentA. Battery typeB. Light output (Lux/distance)C. Autonomous timeD. Viewing angleE. Light colorF. Operational conditions (IP certificate)G. Working temperatureH. Drop test

27. Soap - Body and Laundry Item No. 01511

32. UNHCR Solar Lamp with integrated design Item No. 07192 33. UNHCR Solar Lamp with separated charging device Item No. 07221 34. UNHCR Solar Street Light Item No. 07190 35. UNHCR Street Light with mobile phone charger hub Item No. 07222 36. UNHCR Solar Personal Light with integrated design Item No. 07191 37. UNHCR Solar Personal Light with separated charging device Item No. 07220 38. UNHCR Solar Mobile Phone Charger Item No. 07193

Page 10 of 10

Documents

RFP 602: Questions & Answers Global Inspection and/or ... · Global Inspection and/or Laboratory Services ... the ISO 2859-1:1999 standard. ... specify the inspection level and