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M T F
MULTIMODAL CONTRACT FOR TRANSPORTATION OF FOOD GRAINS
FROM ......................................................................................... TO
.........................................THROUGH NATIONAL WATERWAYS NO. 2
2
PRESS NOTICE
NOTICE INVITING TENDER (TENDER No. ……………..………. Date …………………)
Sealed bids in the prescribed Bid Document are invited from interested, eligible bidders for
multimodal contract for Loading /Unloading/ (except at Food Corporation of India Depots at
…………….….. AND …………..…….), Handling & Transportation of bagged food grains of 3000 MT
from designated Depots at …………........... to designated Depots at ………………..........., through
Road and inland waterways (IWT) including transshipment, Handling and Stevedoring
wherever applicable, within a period of three calendar months from the date of
communication of acceptance letter by FCI.
The Bid document and other detailed terms & conditions are available in the Food
Corporation of India website www.fciweb.nic.in
The last date for submission of the Bids is ……………… 3.00 PM of ……..……………., 2012.
Food Corporation of India reserves the right to cancel the tender enquiry at any stage without
assigning any reason.
General Manager (R)
3
PART – A
TECHNICAL BID
4
FORWARDING LETTER
From
(Full name & address of the Bidder)_____________
__________________________________________
To
THE GENERAL MANAGER, (R)
FOOD CORPORATION OF INDIA (FCI)
R.O…………………………………………
Dear Sir,
1. With reference to your Tender No. --------- dated --------- I submit the Sealed Bids
under two-bid system for appointment as a Multimodal Handling & Transportation contractor
by Road & Riverine Movement.
2. I/We have thoroughly examined and understood all the terms & conditions as
contained in the complete set of Bid document and agree to abide by them.
3. I/We agree to keep the offer open for acceptance up to and inclusive of
____________and to the extension of the said date by another 30 days in case it is so decided
by FCI. I/We shall be bound by communication of acceptance of the offer despatched by FCI
within the time. I/we also agree that if the date up to which the offer would remain open is
declared a holiday for FCI, the offer will remain open for acceptance till the next working day.
4. I/We hereby enclose Demand draft No_____________ dated______________drawn
on the_____________ for Rs _____________ Rupees _______________(in words) towards
Earnest Money and another Demand Draft No_____________ dated______________drawn
on the_____________ for Rs _____________ Rupees _______________(in words) towards
the cost of Bid document. In the event of my/our tender being accepted, I/We agree to
furnish within fifteen working days of acceptance of the tender Security Deposit as stipulated
in the Tender.
5. I/We do hereby declare that the entries made in the bid document are true and also
that I/We shall be bound by the acts of my/our duly constituted Attorney.
Recent photograph
of Bidder
5
6. I/We do hereby declare that the bidder Firm has not been blacklisted/debarred by any
Govt. Department/Public sector undertaking for any failure to comply with the terms and
conditions of any contract, or for violation of any Statute, Rule, or Administrative
Instructions.(*)
OR
I hereby declare that the bidder Firm was blacklisted/debarred by______________(here give
the name of the Department/Agency) for a period of _________, which period has expired on
_________. (Full details of the reasons for blacklisting/debarring, and the communication in
this regard, should be given)(*)
(*) (Strike out whatever is not applicable)
7. I/We hereby declare that the contract entered into by the bidder Firm with any Govt.
Department/Public sector undertaking or any other client, has not been terminated before
the expiry of the contract period at any point of time during the last five years.
8. I hereby declare that the Earnest Money Deposit and/or Security Deposit of the bidder
Firm has not been forfeited or adjusted against any compensation payable, in the case of any
Contract entered into by the Firm with any Govt. Department/Public sector undertaking or
any other client, during the last five years.
9. I/We hereby declare that the Bidder Firm, its proprietor / any of the partners / any of
the Directors has not been, at any time, convicted by a court for any offence and sentenced to
imprisonment for a period of three years or more.
10. I/We do hereby declare that the bidder Firm has not been blacklisted / debarred by
Govt. of India from undertaking any transportation activities in India at any time during last
five years.
I/We certify that all information furnished by the bidder Firm is true & correct and in the
event that the information is found to be incorrect/untrue, the FCI shall have the right to
disqualify the Firm without giving any notice or reason therefore or summarily terminate the
contract, without prejudice to any other rights that the FCI may have under the Contract and
Law.
(Signature of Tenderer)
6
Tender No. ………………………… Date………………………………….
FOOD CORPORATION OF INDIA,
REGIONAL OFFICE_________________________
INVITATION TO BID AND INSTRUCTIONS TO BIDDERS FOR APPOINTMENT OF
LOADING/UNLOADING/ HANDLING & TRANSPORT CONTRACTOR FOR MULTIMODAL
CONTRACT FOR TRANSPORTATION OF FOOD GRAINS FROM ................... TO ................ BY
ROAD & INLAND WATER TRANSPORT MODE IN INDIA .
A. Last date for receipt of Bids up to……P.M. on…............
B. Bids to be opened at….......................P.M. on………………….
Note: If the date fixed for opening of bids is declared a holiday, the bids will be opened on the
next working day following the holiday but there will be no change in the time for opening as
indicated above.
C. Bids to remain open for acceptance up to and inclusive of……………………………
Note: (1) The General Manager, Food Corporation of India, may, at his discretion, extend this
day by 30 days and such extension shall be binding on the Bidders.
(2) If the date up to which the Bid is open for acceptance is declared to be a closed
holiday/Sunday, the tender shall be deemed to remain open for acceptance till next following
working day.
7
INVITATION TO BID
FROM:
The General Manager,
Food Corporation of India
______________________
______________________
Tel. No. FAX No. E-mail:
To ___________________________
______________________________
Dear Sir(s),
For and on behalf of the Food Corporation of India (hereinafter called the FCI) the General
Manager, Food Corporation of India,…………………….. Region invites sealed bids in the
prescribed Bid Document from interested, eligible bidders for multimodal transportation
contract for Loading/Unloading, (except at FCI depots at …………..….. and ……………….….)
/Handling & Transportation of bagged food grains of 3000 MT from designated Depots at
…………………. to designated Depots in ………………………, by Road and inland waterway mode
within a period of three calendar months from the date of communication of acceptance
letter by FCI.
2. Interested bidders may obtain bid documents from FCI website: www.fciweb.nic.in upto
…………………..P.M. on ………………….(date). The bidders shall enclose alongwith the Technical Bid
a separate DD for Rs. 1000/- towards the cost of the Bid document.
3. The last date for submission of the Bids is ………………..PM of ……………….., 2012 and the Bid
documents will be received up to that time in the office of the General Manager(R), FCI,
………………. and Technical Bids will be opened at …………………... on the same day in the
presence of the intending bidders/their authorized representatives who may wish to be
present.
4. Pre- bid meeting: FCI will be holding a pre-bid meeting at Food Corporation of India,
Regional Office ………… on …………….. (date) at ………….(time). Interested prospective bidders or
their authorized representatives who wish to participate in the Tender enquiry may
participate and seek any clarifications and based on which FCI reserves the right to make any
alterations in the tender document based on the suggestions/ decisions arrived at the pre-bid
meeting.
5. Food Corporation of India reserves the right to cancel the tender enquiry at any stage
without assigning any reason.
General Manager (R)
8
INSTRUCTION TO BIDDERS
1. Introduction
The Food Corporation of India (FCI) was setup under the Food Corporation Act 1964, in order
to fulfil following objectives of the Food Policy:
• Effective price support operations for safeguarding the interests of the farmers.
• Distribution of food grains throughout the country for public distribution system ; and
• Maintaining satisfactory level of operational and buffer stocks of food grains to ensure
National Food Security.
FCI has been entrusted with the responsibility of execution of the Food Policies of the
Government of India in the areas of procurement, storage, movement and distribution of food
grains.
2. Object of the Contract
Multimodal transportation contract for Loading/Unloading,(except at FCI depots at
……………..…….and ……….…………….) /Handling & Transportation of bagged food grains of 3000
MT (Approx.) from designated Depots at ................. (Assam, India) to designated Depots at
………….…….., (Assam,India), by Road and inland waterway transport (IWT) mode and such
other additional ancillary, incidental and auxiliary duties, services and operations as may be
instructed by or as instructed by the General Manager, FCI, (Region) or an officer acting on his
behalf and not inconsistent with terms and conditions of this contract within a period of three
calendar months from the date of communication of acceptance letter by FCI.
3. Brief description of work
(i) Multimodal transportation contract for Loading/Unloading, (except at FCI depots at
…………………… and ………………….…..), Handling and Transportation of bagged food grains of
3000 MT (Approx.) from designated Depots at ................... to designated Depots at
…………….….. through Road and Inland Water Transport mode. The scope of the above contract
includes the following:
(a) Placing required number of trucks as per movement schedule at FCI designated depots at
..........., after cent percent weighment and counting of bags and loading into the trucks by
FCI’s labour/workers, transportation of food grains by road from the FCI designated depots at
..................... to Riverghat/ Inland Water Transport (IWT) Ports at ......................
(b) The food grains are then either loaded directly to the Inland Barges/IWT vessels or stacked
at the port through the labour engaged by the Bidder. At the Riverghats/IWT ports, if need
be, the Bidder associates stevedoring agents. After loading food grains into the IWT vessels
they are transported to Riverghat in ................... ( North Bank of Brahmaputra) by IWT mode.
(d) The food grains are then transported to the designated depots in …………............ where it
is again subjected to cent percent weighment and counting and receipt by the consignee.
9
(e) While undertaking the transportation by road / IWT the food grains are to be secured in
waterproof hatches/trucks by covering the same with good quality tarpaulins and fastening
with ropes.
(f) Internal movement of food grain bags using hand carts, trolley, head load etc. at the IWT
port areas, transhipment locations and such other places during the transit of cargo from
designated depots at ......................... to designated depots at ....................... shall be
performed by the bidder.
(g) All related, auxiliary and incidental work, use/supply of material etc. pertaining to the
satisfactory execution of the obligations under this contract shall be deemed to be included
and to be read and construed as a part of this contract, though not expressly provided for and
the bidder shall perform such work also at his cost.
(h) All documentation pertaining to the contract, statutory/non-statutory, customs, port
operations, RTO, Police, Local Authorities and documentation pertaining to all clearances for
smooth execution of the contract shall be done by the Bidder at his cost.
(i) The costs, charges, levies, taxes, duties, cess, fees, expenses, toll, protocol charges, Shed
charges, Wharfages/lighterage charges, Port/Custom overtime charges, Vessel overtime
charges, Crane charges, Barge charges, Berth Hire charges, IWT freight, Insurance charges,
demurrage etc. at the loading and unloading ports and all expenses and costs whether
statutory / non statutory, incurred in execution of this contract and incidental thereto shall be
borne by the bidder at his cost. However, Loading into the trucks at the designated depots at
................. and unloading from the trucks at the designated depots at …….…………. will be
performed by FCI at its cost through the labour engaged by FCI.
(ii) The Bidders must get themselves fully acquainted with the location of the depots at
…………….….. and ………………..... cargo handling (loading/unloading) facilities and also the
multimodal transport requirements for movement of food grains by road and by inland water
transport mode before submission of the tender. Before tendering, the Bidder must also get
acquainted with the conditions of waterway/Road route/port/Jetty to be used by him for
transportation of food grains. Once the tender is submitted, the Bidder will be deemed to
have fully acquainted himself with the route and he will not be entitled for any compensation
on account of road blockade, waterway depth restrictions, diversions etc. on the route. The
rates quoted by Bidders shall be deemed to have been done after such acquaintance and no
Bidder will be entitled to any compensation/damage arising out of any misapprehension in
this regard.
4. Volume of work
Transportation of approximately 3000 metric tons of bagged food grains from ……….………… to
…………….…. by multimodal transportation using road and inland waterways within a period of
three calendar months. The Contract, if any, which may, arise from this tender shall be
governed by the terms and conditions of the Contract as set out in this Bid Document.
5. Minimum eligibility criteria:
The Bidders shall possess the following minimum eligibility criteria to participate in this
Tender:-
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(i) Any Firm of Indian origin registered/incorporated in India. (Registration under sub-
section (3) of section 4 of the Multimodal Transportation of Goods Act, 1993 is
desirable).
(ii) Having control over at least 5 (five) Inland Barges/IWT Vessels, each having loading
capacity of at least 100 MT licensed to operate in the National waterways No. 2 with
valid survey certificate, possessing sea/river worthiness certificate, by way of
ownership/lease/ charter/ declaration from the owner of the vessel in favour of the
bidder indicating his willingness to provide the vessel to the Bidder for undertaking
this contract, if awarded.
(iii) Having control over at least 30 trucks each at ………….…… and ……………..…….. by way of
ownership/ lease/ declaration from the owner of the truck in favour of the bidder
indicating his willingness to provide the truck to the Bidder for undertaking this
contract, if awarded.
(iv) Experience in multimodal transportation of bagged/ bulk cargo through road & Inland
waterways and should have executed in the immediate preceding five financial years
work of value:-
(a) at least 25% of the estimated contract value in one single contract.
OR
(b) 50% of the estimated contract value in different contracts
Note: Attested Copies of the experience certificates as well as copies of the work
order/letter awarding of the contract issued by the client the organisations to be produced
indicating the date of award of contract, tenure of the contract, contract value, nature of
work executed, value of work executed contract wise, location of the project, date of
completion of the project, Numbers of Inland Barges/IWT Vessels deployed, details of
contract labour deployed etc.
6. Disqualifications:
i. Bidders who had been blacklisted/debarred by any Govt. Department/Public sector
undertaking shall be ineligible during the currency of such bar/blacklisting.
ii. Any bidder whose contracts with any Govt./ Public Sector Undertaking/any client had
been terminated during the last five years for any failure to perform the contractual
obligations shall be ineligible.
iii. Bidders whose Earnest Money Deposit and / or Security Deposit has been forfeited by
any Govt./ Public Sector Undertaking/any client during the last five years, shall be ineligible.
iv. If the Bidder Firm, its proprietor / any of the partners/ any of the Directors have been,
at any time convicted by a court for any offence and sentenced to imprisonment for a period
of three years or more, such Bidder shall be ineligible.
11
v. A Hindu Undivided Family shall not be entitled to apply for tender in the capacity of
HUF. Any bids submitted in the capacity of Hindu Undivided Family (either as a proprietor or
partner of a firm) shall be summarily rejected.
vi. Any firm if blacklisted/debarred by Govt. of India to undertake any transportation
activities in National waterways at any time during last five years.
7. Place of Operation:
For the purpose of this contract the designated depots in …………….……… from where the
bagged food grains stocks will be issued and loaded to the trucks will be:-
1) _____________________
2) _____________________
and the designated depots where the bagged food grains stocks will be received in
……………..……….. will be:-
1) _____________________
2) _____________________
the designated port/jetty/riverghats in ………..………. from where the bagged food grains stocks
will be loaded to the Inland Barges/IWT Vessel will be:
1) _____________________
2) _____________________
the designated port/jetty/Riverghat in …………. where the bagged food grains stocks will be
unloaded from the Inland Barges/IWT Vessel will be:-
1) ..........
The bagged food grains stocks received at the IWT port/jetty/Riverghats at .......... will then be
loaded into trucks and transported by road to the designated depots of...........
Notwithstanding the above FCI reserves the right to change, alter, and vary at any time the
designated depots, port/jetty in ........../........../........... In such an event the contract shall
not be rendered void and Bidder shall be bound to perform all the services/obligations
and execute all the works as per terms and conditions and rates of the contract and he
shall not be entitled to make any claim whatsoever against the FCI for any
damages/compensation, revision of rates or otherwise due to increase/decrease in the
number of the godowns or change of location of designated godowns/port/jetty etc.
8. Signing of Bids
(i) Person(s) signing the bids shall state in what legal capacity he is, or they are signing the
bids, e.g., as sole proprietor of the firm, or as a Secretary / Manager / Director etc., of a
Limited Company. In case of Partnership firm, the names of all partners should be disclosed
and the bids shall be signed by all the partners or their duly constituted attorney, having
authority to bind all the partners in all matters pertaining to the contract. The attested copy
of the partnership deed should be furnished along with the tender. In case of companies, the
names of all the Directors shall be mentioned, and an attested copy of the Resolution passed
by the Company authorizing the person signing the tender to do so on behalf of the company
12
shall be attached to the tender along with a copy of the Memorandum and Articles of
Association of the Company.
(ii) The person signing the bids, or any documents forming part of the tender, on behalf of
another, or on behalf of a firm shall be responsible to produce a proper power of attorney
duly executed in his favour, stating that he has authority to bind such other person, or the
firm, as the case may be, in all matters, pertaining to the Contract.
(iii) The Power of Attorney should be signed by all the partners in the case of a partnership
concern, by the proprietor in the case of proprietary concern, and by the person who by his
signature can bind the company in the case of a limited company.
(iv) If the person so signing the bids fails to produce necessary documentary proof of his
Authority as indicated above, his tender shall be summarily rejected without prejudice to any
other right of the Corporation under the law.
(v) The entire bid document and all its annexure and copies of the supporting documents
shall be signed on each page by the authorized signatory.
(vi) The person signing the tender or any other documents forming part of the tender, on
behalf of any other person or a Firm shall be deemed to warrant that he has the authority to
bind such other person or the Firm, as the case may be, in all matters pertaining to the
Contract. If at any stage it is found that the person concerned had no such authority FCI may,
without prejudice to other civil/criminal remedies, terminate the Contract and hold the
signatory & the Firm liable for all costs and damages.
(vii) Notice or any other action to be taken on behalf of FCI may be given/ taken by the
General Manager (Region) or any officer duly authorized and acting on his behalf.
9. Earnest Money
(i) Each tender must be accompanied by an Earnest Money@ 2% value of contract
amounting Rs……….. (Rupees…………………………………..) in the form of a D.D/Pay Order issued by
a Scheduled Bank or through Electronic Clearing System (ECS)/other electronic means in
favour of the GM(Region), FCI. Bids not accompanied by Earnest Money shall be summarily
rejected. The Bidders are permitted to bid on the express condition that in case he resiles, or
modifies his offer, or terms & conditions thereof, after submitting his bid for any reason
whatsoever during the tender process, the Earnest Money Deposited by him shall stand
forfeited without prejudice to any other rights and remedies of FCI against the bidder under
the contract and law and the Bidder shall be liable for any loss suffered by FCI on account of
such withdrawal/modification etc. and the bidder will also be debarred from participating in
any other Tender Enquiry with FCI for a period of five years.
(ii) The Earnest Money without interest will be returned to all unsuccessful Bidders with
in a period of 30 days from the date of issue of the acceptance letter and to a successful
bidder, after he has furnished the Security Deposit, if he does not desire the same to be
adjusted towards the Security Deposit. However in case, the tender is disqualified during
technical evaluation, the Earnest Money will be refunded without interest within 15 days of
technical disqualification of the bidder. No interest shall be payable on Earnest Money, in any
case.
10. Security Deposit
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(i) The successful Tenderer shall furnish, within fifteen working days of acceptance of
his tender, a Security Deposit for the due performance of his obligations under the
contract. The Security Deposit shall consist of:
(a) A sum equivalent to 5% of the value of the Contract in the form of demand draft or Pay
Order issued by a scheduled bank or through Electronic Clearing System (ECS)/other
electronic means in favour of the General Manager, Food Corporation of India;
and
(b) Another sum equivalent to 10% of the value of contract, in the form of an irrevocable
and unconditional Bank Guarantee issued by State Bank of India & Its Associate
Banks/other Public Sector Banks in the format prescribed which shall be enforceable till
six months after the expiry of the contract period.
(ii) The Security Deposit furnished by the bidder will be subject to the terms and
conditions given in the Annexure and FCI will not be liable for payment of any interest on
the Security Deposit.
(iii) In the event of the bidder’s failure, after the communication of acceptance of the
tender by FCI, to furnish the requisite Security Deposit by the due date, his Contract shall
be summarily terminated besides forfeiture of the Earnest Money and FCI shall proceed
for appointment of another Bidder. Any losses or damages arising out of and incurred by
FCI by such conduct of the Bidder will be recovered from the bidder, without prejudice to
any other rights and remedies of FCI under the Contract and Law. The bidder will also be
debarred from participating in any future tenders of FCI for a period of five years. After
the completion of prescribed period of five years, the party may be allowed to participate
in the future tenders of FCI provided all the recoveries / dues have been effected by FCI
and there is no dispute pending with the Bidder/party.
(iv) If the successful bidder had previously held any contract and furnished security
deposit with FCI, the same shall not be adjusted against this bid and a fresh security
deposit will be required to be furnished.
11. Clarifications & Amendments to Tender documents
FCI may at any time prior to the due date of the bid and for any reason, whether at its
own initiative or in response to any clarification sought by any bidder, modify the tender
document by way of one or more addendum. Any addendum thus issued will be posted on
the website of the corporation (www.fciweb.nic.in) and such addenda will be binding on all.
In order to afford the prospective bidders to take into account the addendum or for any other
reasons, FCI may, at its discretion extend the due date for the proposal.
14
12. Submission of Bids
(a) The bids shall be submitted in two parts, viz., technical bid and price bid.
(b) The original copy of the Technical bid (PART – A) along with the documents required under
the technical bid is to be kept in one sealed envelope superscribed ‘A’ – Technical Bid and the
price bid(PART-B) will be kept in another sealed envelope superscribed ‘B’- Price Bid. Both
the bids then will be kept in another sealed envelope superscribing “Tender No........ for .......”
and addressed to the General Manager __________, Food Corporation of India, __________
with the name and address of the Bidder.
(c) The envelope containing the Technical Bid shall include the following:
(i) Technical bid document along with all its Annexures (Part – A) serially numbered, duly
signed, on each page by the bidder.
(ii) Demand draft towards Earnest Money Deposit.
(iii) Demand draft towards Cost of the Bid document.
(iv) List of Documents attached, as per format Annexure – V duly signed by the bidder.
(d) Bids which do not comply with these instructions shall be summarily rejected.
(e) Outstation Bidders may send their bids by Registered Post.
(f) The bid document shall be filled in by the bidder without any overwriting, clearly,
neatly and accurately. Any erasures or corrections should be duly initialled by the
authorised signatory.
(g) The bidders should not incorporate any condition in the tenders as conditional
tenders will be summarily rejected.
(h) It should be clearly understood by the bidder that no opportunity shall be given to
them to alter, modify or with-draw any offer at any stage after submission of the bids.
13. Opening of tenders
The Technical Bid will be opened in the office of the General Manager, Food Corporation of
India, ………… at the fixed time and the date indicated in the NIT. The bidders will be at liberty
to be present either in person or through an authorized representative at the time of opening
of the Technical Bid. Price Bids of only those technically qualified bidders will be opened at
the time and place of which notice will be given and the technically qualified bidders will be at
liberty to be present either in person or through an authorized representative at the time of
opening of the Price Bids.
14. Award of contract
15
The contract will be awarded to the lowest successful bidder by way communication of
acceptance letter by FCI by Regd. Post/AD or through e-mail to the bidder which shall be
binding on the bidder.
15. Corrupt practices
i. Any bribe, commission, or advantage offered or promised by or on behalf of the
bidder to any officer or official of FCI shall (in addition to any criminal liability which the bidder
may incur) debar his tender from being considered. Canvassing on the part of, or on behalf of
the bidder in any manner will also make his bid liable to rejection.
ii. FCI reserves the right to reject any or all the bids without assigning any reason. The
successful bidder will be intimated of the acceptance of his bid by a Regd. post/Fax/e-mail.
iii. In case of any clear indication of cartelization, FCI shall reject the bidder(s), and forfeit
the EMD furnished by such bidders.
iv. Late bids i.e. bids received after the specified date and time for receipt of bids will not
be considered.
v. If the information given by the bidders in the bid Document and its Annexures is
found to be false / incorrect at any stage, FCI shall have the right to disqualify / summarily
terminate the contract, without prejudice to any other rights that the FCI have against the
bidder under this Contract and law.
16
16. Book Examination
The Bidder shall, whenever required, produce or cause to be produced for examination by the
General Manager, FCI or any other officer authorized by him in this behalf, any cost or other
accounts books, account vouchers, receipts, letters, memoranda or writing, or any copy of, or
extract from, any such document, and also furnish information and returns, verified in such
manner as may be required, relating to the execution of this Contract. The decision of the
General Manager, FCI on the question of relevancy of any document, information or return
shall be final and binding on the Bidder. The Bidder shall produce the required documents,
information and returns at such time and place as may be directed by the General Manager,
FCI.
General Manager (R)
Food Corporation of India
17
TERMS AND CONDITIONS GOVERNING THE MULTIMODAL TRANSPORT CONTRACT
1. Definitions
(i) The term ‘Bidder’ ‘Bidders’ wherever they occur shall mean and include the Bidder
Firm with whom the contract has been placed including their heirs, executors, administrators
and successors, associates as the case may be.
(ii) The term ‘Carrier’ means the Contractor/Bidder whose bid has been accepted by the
FCI for transporting for hire goods by road, and inland, waterways or sea;
(iii) The term ‘consigner’ and ‘Consignee’ means the Food Corporation of India.
(iv) The term ‘Consignment’ means the food grains entrusted to a multimodal transport
operator for multimodal transportation
(v) The term ‘Contract’ shall mean the bid (offer) submitted by the bidder in the
prescribed bid document along with NIT and all its Annexures & requisite documents along
with the acceptance of the bid communicated by FCI for the multimodal transportation of
goods.
(vi) The term ‘Contract Rates’ shall mean the rates accepted by the General Manager, for
and on behalf of the Food Corporation of India, inclusive of all statutory levies, taxes fee, toll,
but excluding service tax.
(vii) The term ‘Delivery’ means - Delivery at FCI Godowns at .........., or such other place as
directed by FCI
(viii) The term ‘FCI’, wherever they occur, shall mean the Food Corporation of India
established under the Food Corporations Act, 1964, and will include its Managing
Director/Secretary, and its successor(s).
(ix) The term ‘General Manager’ shall mean General Manager of Food Corporation of
India under whose administrative jurisdiction the designated Depots to which the contract
relates fall and also include any other officer of the FCI duly authorized in this behalf for the
time being.
(x) The term ‘Godowns’ shall mean the Depots/Godowns/Mandis /PDCs designated by
FCI for the purpose of this contract and belonging to/hired or in occupation/ control of FCI at
any time and shall also mean and include open platform/plinth built or constructed for
storage of Food grains inside or outside the owned/hired depot premises.
(xi) The term ‘Goods’ means – “Bagged food grains”
(xii) The term ‘Food grains’ shall mean and include any item of food grains & its products,
Coarse grains, Sugar, ground nut, fertiliser etc.
(xiii) The term ‘Multimodal Transportation’ means carriage of goods by road and inland
waterways in India from FCI godowns in .............. to FCI godowns in .........., .......... through
road and inland waterways in India;
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(xiv) The term ‘Multi-modal Transport Contract’ means a contract entered into by the FCI
and the multimodal transport operator for multimodal transportation of goods.
(xv) The term "Multimodal transport Operator” means any persons who:-
(a) concludes a multi-modal transport contract on his own behalf or through another
person acting on his behalf;
b) acts as a principal not as an agent either of the consignor or of the carrier participating
in the multi-modal transportation, and who assumes responsibility for the performance of the
said contract.
(xvi) The term ‘Services’ means performance of any of the items of work enumerated in
the tender document and/or related, auxiliary and incidental as may be indicated by the
General Manager – FCI or an Officer acting on his behalf.
(xvii) The term ‘Trucks’ wherever mentioned shall mean mechanically driven vehicle such as
Lorries etc., and shall exclude animal driven vehicles.
(xviii) The term ‘Vessel’ ‘IWT Vessel” wherever mentioned means the watercrafts which are
registered under Inland Vessels Act, 1917, as amended from time to time in case of Indian
Vessels.
2. Parties to the Contract
The parties to the Contract are Food Corporation of India represented by the General
Manager (Region) and/or any other person authorized and acting on his behalf and the
successful Bidder who has been awarded this contract.
3. Constitution of bidders
(a) Bidders shall, in the tender, indicate whether they are Registered Sole Proprietary
Concern or Registered Partnership Firm or a Private Limited Company, or a Public Limited
Company and indicate the names of all the partners or Directors of the Company, as
applicable in the bid document. The bidder shall also nominate and authorise a person for the
active management and control of the work relating to the contract and to continuously liaise
with FCI during the tenure of the Contract. The person so nominated shall be deemed to have
full authority from the Bidder in respect of the Contract and his acts shall be binding on the
Bidder.
(b) If the Bidder is a partnership firm, there shall not be any re-constitution of the
partnership without the prior written consent of FCI till the satisfactory completion of the
Contract, failing which the Contract shall be liable for termination treating it as breach of
Contract by the Bidder with consequences flowing therefore.
(c) The Bidder shall notify to FCI the death/resignation of any of their partners/directors
immediately on the occurrence of such an event. On receipt of such notice, FCI may terminate
the Contract at its discretion considering the circumstances.
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4. Subletting
The Bidder shall not sublet, transfer, or assign the Contract, or any part thereof. However,
Bidder may involve/ associate/charter other agencies for manpower, trucks, vessels
/watercrafts/barges etc. but shall remain fully responsible and accountable for any acts of his
associates.
5. Relationship with third parties
All transactions between the Bidder and third parties shall be carried out as between two
principals without reference to FCI in any event. The Bidder shall also undertake to make
third parties fully aware of the aforesaid position.
6. Liability for Personnel
(a) All persons employed by the Bidder shall be engaged by him as his own
employees/workers in all respects and all rights and liabilities under the Indian Factories Act,
the Employees Compensation Act, Employees Provident Fund & Miscellaneous Provisions Act
(EPF & MP Act), Industrial Disputes Act, Contract Labour (R&A) Act and under all other
applicable enactments in India in respect of all such personnel shall exclusively be that of the
Bidder. The Bidder shall be bound to indemnify FCI against all the claims whatsoever in
respect of his personnel under the Employees Compensation Act, 1923 or any statutory
modification thereof or otherwise for or in respect of any damage or compensation payable in
consequence of any accident or injury sustained by any workmen or other person whether in
employment of the Bidder or not.
(b) (i) The Bidder shall be liable for making contributions in accordance with the provisions of
the EPF & MP Act, and the scheme framed there-under in respect of the labour employed by
him. The Bidder shall recover the amount payable by such employees and pay to FCI i.e. the
Principal employer under the said Act, the amount of member’s contribution together with an
equal amount of his contribution. If, on account of the default of the Bidder in
making/depositing such payments or for any other reason, FCI makes such contributions on
behalf of the Bidder, the FCI shall be entitled to set off against the amount due to the bidder,
the contributions made by it on account of his default in making payments or otherwise in
respect of the labour employed by the Bidder.
(ii) The Bidder shall maintain and submit the following Records & Returns prescribed under
the EPF Act - 1952 and the Scheme framed there under to the Authority designated under the
said Act and to the General Manager, Food Corporation of India or any officer acting on his
behalf :-
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Form -2 Nomination & Declaration Forms to be submitted for new entrants.
Form – 3 The Contribution Card for the currency period – Annually.
Form – 3A Contribution Card for the currency period from 1st April to 31st March –
Annually.
Form – 4 Contribution Card for Employees other than monthly paid Employees –
Annually.
Form – 5 Return of Employees qualifying for the Membership.
Form – 5A Return of Ownership to be sent to the Regional Commissioner.
Form – 6 Return of the Contribution Card and Annual Statement of Contribution.
Form - 6A Consolidated Annual Contribution Statement.
Form – 10 Form of Maintenance of Accounts.
Form – 11 Balance Sheet
Form – 12A Statement of Contribution – Monthly.
(iii) The Bidder shall, within 7 days of the close of every month, submit to the Principal
Employer (FCI), a Statement showing the recoveries of Contribution in respect of Employees
employed by or through him and shall have to furnish to him such information as the Principal
Employer (FCI) is required to furnish under the provisions of Employees Provident Fund
Scheme 1952 to the Commissioner.
(iv) The Bidder shall maintain Inspection Note Book in the form as may be specified by the
Commissioner, for an Inspector to record his observations on his visit. The Bidder shall also
make available the same when asked for inspection to the Officers of the Regional Provident
Fund Commissioner and to the General Manager, Food Corporation of India or Officer
authorized by him or acting on his behalf.
(c) If the Bidder fails to submit the prescribed Returns, Records and other documents to the
designated authority under the EPF Act and Scheme framed there under and also to General
Manager, FCI or an Officer acting on his behalf, FCI will be at liberty to withhold the pending
bills, Security Deposit etc., and or any other payments due to the Bidder.
(d) In complying with the said enactments or any statutory modifications thereof, the Bidder
shall also comply with or cause to be complied with the labour regulations enactments made
by the State Govt./Central Govt. from time to time in regard to payment of wages to the
workers, wage period, deduction from wages, recovery of wages not paid and deductions
unauthorizedly made, maintenance of wage book and wage slip, publication of the scale of
wages and other terms of employment, inspection and submission of periodical returns and
all other matters of like nature.
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(e) Notwithstanding the fact whether the said legislations, enactments or any statutory
modifications thereof, are applicable or not to the employees/workers employed by the
Bidder he shall comply with the following:-
(i) Payment of Wages to Workers:-
The bidder shall pay not less than minimum wages to the workers engaged by them as
notified by the Appropriate Authority from time to time during the currency of contract
period. Where such wages have not been so notified by the appropriate authority, the wages
prescribed by the General Manager (R), as minimum wage shall be made applicable. The
Bidder shall maintain following records and registers as per Minimum Wages Act, 1948 &
Central Rules made there under:
Form – I Register of fines.
Form – II Register of deduction for damage or loss caused to employer by the neglect
or default of the employed person.
Form – III Annual return.
Form – IV O.T. Register for workers
Form – V Muster Roll
Form IX A Abstract of the Minimum Wages Act, 1948 & Central Rules to be displayed
on Notice Board.
Form XI Wage slips should be issued to the Contract Labour in a day prior to
disbursement of wages.
The Bidder shall pay equal wages to women labour at par with men for similar nature
of work.
(ii) Weekly off:-
The Bidder shall allow or cause to be allowed to the workers directly or indirectly employed in
the work one day’s rest for six days continuous work and pay wages at the same rate as for
duty.
(iii) Attendance Allowance:-
The Bidder shall pay attendance allowance per day @ 50% of the daily wages notified by the
Ministry of Labour under the Minimum Wages Act from time to time to the regular workers
generally employed by him on piece rate or time rate basis when such worker report for duty
on the day but is not booked or given work for the day shift. Aforesaid wage / benefits at
Clause (vi) (e) (i) to (iii) shall be deemed to be a part of this contract and contravention thereof
shall be deemed to be a breach of this contract. The General Manager shall have the right to
deduct any sum due to the bidder required for making good the loss suffered by a worker or
workers by reasons of non-fulfillment of the condition of the contract for the benefit of
workers, non-payment of wages, or of deductions made from his or their wages which are not
justified or non observation of any of the Regulations/Enactments.
22
(f) Welfare and Health of Contract Labour:
Duties and responsibilities of the Bidder:- The Bidder shall comply with the provisions as
regards canteen/rest room, latrine, urinal, washing facilities, first aid facilities etc as contained
in the Contract Labour (Regulation & Abolition) Act 1970 and other applicable laws as
amended from time to time :
(i) Where contract labour is required to halt at night and work is likely to continue for three
months, a rest room is to be provided by the Bidder within 15 days.
(ii) Where 100 or more Contract Labour is likely to continue work for six months, the Bidder
should provide a Canteen within 60 days of employing labour.
(iii) Sufficient supply of drinking water at convenient places to be provided.
(iv) Sufficient number of latrines and urinals to be provided.
(v) Adequate and suitable washing, bathing places separately for men and women, shall be
provided by the Bidder.
(vi) First Aid Box (one box for 150 Contract Labour) to be provided in working hours.
(g) (i) Every Bidder whose bid is accepted by FCI shall immediately apply for license to the
prescribed licensing authority through the FCI (principal employer) in terms of Section 12 of
the Contract Labour (R&A) Act, 1970 before entering into any work under the contract. The
Bidder shall also obtain temporary licenses whenever required under Rule 32 of the relevant
Rules in cases where he intends to employ more labour in number than that mentioned in the
regular license for short durations not exceeding 15 days. The Bidder shall also make an
application in Form VII through the principal employer (FCI) for renewal of the expiry of the
regular license as the regular License should be valid for 12 months. The Bidder shall also get
the temporary license renewed whenever necessary through the Principal Employer. If for
any reason, the application for a license is finally rejected by the licensing/appellate authority,
the contract shall be liable to be terminated at the risk and cost of the Bidder and the decision
of the General Manager in this behalf shall be final and binding on the Bidder. Every Bidder
shall also abide by all the provisions of the Contract Labour (R&A) Act, 1970 and the Rules
framed there-under:
(ii) As per Rule 25(2) (VIII), every Bidder shall file a return intimating commencement/
completion of contract work within 15 days to the inspector in Form VI A.
(iii) As per Rule 75, the Bidder shall maintain a Register of workmen Employed in Form – XIII
and he shall also display hours of work, nature of duty etc.
(iv) Employment Card shall be given by Bidder in Form XIV to each worker within 3 days of
employment as per Rule 76.
(v) Every Bidder shall issue a Service Certificate in Form – XV to the workman on termination
of his services as per Rule 77.
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(vi) As per Rule 82(1), every Bidder shall submit half yearly returns in duplicate in Form-XXIV to
Licensing Officer within 30 days from the close of half year.
(vii) Notice to be displayed as required under Rule 81(1) and copy of notice to be sent to
Inspector as per Rule 81(2).
(viii) The Bidder shall also maintain following records / registers also:
(a) Muster Roll in Form –XVI.
(b) Register for deduction for damage, loss in Form XX as per Rule 78(1) (a) (ii).
(c) Register of Fines in Form- XXI.
(d) Register of Advances in Form – XXII.
(h) The Bidder shall comply with the provisions under the Interstate Migrant Workmen
(Regulation of Employment and Conditions of Service) Act, 1979 if applicable to the labour
engaged under the contract.
(i) The provisions indicated above are not comprehensive; the Bidder shall ensure compliance
of all statutory/mandatory provisions under all the applicable laws, Rules & Regulations made
by the State Govt./Central Govt. from time to time pertaining to the contract, including all
labour laws.
(j) If as a result of the Bidder’s failure to provide any of the statutory benefits under any
labour welfare enactments, the liability falls on FCI , such amounts incurred by FCI will be
recovered from the Bidder without prejudice to the right of FCI such other legal recourse
against the Bidder including termination of the contract.
9. Compliance of Laws
Bidder shall comply with all applicable Rules and Regulations /Enactments /Orders /
Instructions prevailing in the territory of India as amended from time to time pertaining to the
Contract.
10. Bribe, Commission, Gift etc.
Any Act of bribe, gift or advantage, given, promised or offered, by or on behalf of the Bidder,
or any of their partners/Directors/Agents or officials, or any person on his or her behalf to any
officer, officials, representative or agent of FCI, or any person on his or their behalf, for
showing any favour or forbearing to show any disfavour to any person in relation to the
Contract, shall make this Contract or any other Contract with FCI liable for termination and
the Bidder shall be liable to reimburse FCI of any loss or damage resulting from such
cancellation.
11. Period of Contract
(i) The Contract shall remain in force for a period of three calendar months from the date
of acceptance letter or such later date as may be decided by GM(R), FCI, on the same terms &
conditions.
(ii) The General Manager reserves the right to terminate the Contract at any time during
its currency without assigning any reasons thereof by giving Thirty Days’ Notice in writing to
the Bidder at the notified address and the Bidders shall not be entitled to any compensation
by reason of such termination. The action of the General Manager (Region) under this Clause
shall be final, conclusive and binding on the Bidder.
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12. Weighment, Counting & Physical examination
(a) At the designated depots at ................., FCI will resort to cent percent weighment and
counting of food grain bags (consignments) in the presence of the authorized representatives
of the Bidder who will also sign in acknowledgement of the weight and number of food grains
bags entrusted to him. This process will be repeated at the destination in the designated
depots/PDCs in .................. (……….........) while receiving the cargo from the Bidder which will
also be duly acknowledged by the authorised representative of the Bidder. The Bidder shall
be responsible to deliver the consignee the equivalent weight and number of food grains bags
entrusted to him at the designated Depots in ........... Any operational gain noticed by way of
moisture absorption during voyage, the advantage thereof will be solely to the benefit of FCI
and the Bidder has no right whatsoever any claim in this regard.
(b) FCI will also undertake the physical examination of the consignments received at the
destination in the presence of the authorized representatives of the Bidder. If any
shortages/damages are found except when the General Manager (whose decision shall be
final) decides that the difference between the weights taken at the despatching and receiving
ends are negligible and is due to discrepancies between the scales, gain/loss due to moisture
or other causes beyond the Bidder’s control, the Bidder shall be responsible for such
loss/damage and FCI shall recover the same from the Bidder and in accordance with the
provisions under this contract.
13. Security Deposit
(i) The Security Deposit furnished by the successful Bidder as per clause 10 of Instructions
to Bidders above will be subject to the terms and conditions of this contract. In case the
Bidder violates any of the terms of the contract or fails to perform the obligations under the
contract it shall be lawful for FCI to terminate the contract at the risk and cost of such Bidder
and to forfeit the Security Deposit or any part thereof for recovery of all losses, damages,
costs and expenses which may be incurred by FCI consequent to such termination and / or in
completing the transportation of the Food grain stocks at the risk & cost of the Bidder. FCI
may also effect recovery from any other sums then due to the Bidder or which at any time
thereafter may become due under this or any other contract with FCI and should this sum also
be not sufficient to cover the full amounts recoverable, the Bidder shall pay FCI on demand
the entire remaining balance due. The decision of the General Manager --- FCI in respect of
such losses, damages, charges, costs and expenses shall be final and binding on the Bidder.
(ii) The Security Deposit will be refunded to the Bidder on due and satisfactory
performance of the services and on completion of all obligations by the Bidder under the
terms of the Contract, and on submission of a ‘No Dues Certificate’, subject to such deduction
from the security as may be necessary for recovering FCI’s claims against the Bidder. FCI will
not be liable for payment of any interest on the Security Deposit.
(iii) Whenever the Security Deposit falls short of the specified amount, the Bidders shall,
make good the deficit so that the total amount of Security Deposit shall not at any time be
less than specified amount.
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14. Liability of Bidder for losses suffered by FCI
(a) The Bidder shall be liable for all costs, damages, compensation, fees, charges, levies, and
expenses suffered or incurred by FCI due to the Bidder’s or his employees negligence and/or
unworkman like performance of any services under this Contract, or breach of any terms of
the Contract, or failure to carry out any of the obligations under the Contract. The decision of
the General Manager(R) , FCI regarding such failure of the Bidder and their liability for the
losses, etc. suffered by FCI, and quantum of such losses, shall be final and binding on the
Contactor and FCI is entitled to recover all such losses from the Bidder.
(b) Without prejudice to generality of the foregoing and subject to force majeure , the parties
to this contract treat time as the essence of this contract and it is a further condition of the
Contract that in the event of failure of the Bidder to complete the transportation of
contracted quantity of 3000 MT of food grains from the designated depots at .......... to the
designated depots at ............. within the stipulated time, the Bidder will be liable to pay FCI
Liquidated Damages @ Rs. 100/- (One hundred) per ton per day on the balance quantity
which the parties to the contract having agreed to as reasonable pre-estimate of the losses to
FCI arising on account of such failure.
(c) The Bidder shall provide sufficient number of tarpaulins for each truck and Inland
Barges/IWT Vessel to cover the bags of food grains etc. and take reasonable precautions to
avoid wetting/damage/loss to food grains during the transport. In the event of deficiency in
service by Bidder in not providing the tarpaulins for spreading on the decks of trucks /IWT
Vessels for covering the consignment after loading, the Bidder will be liable to pay FCI
Liquidated Damages @ Rs. 100/- (One hundred) per ton per day which the parties to the
contract having agreed to as reasonable pre-estimate of the losses to FCI arising on account of
such failure, without prejudice to any other right or remedies under the contract and law.
(d) Without prejudice to the rights of FCI under sub-clauses (a), (b) & (c) of this Clause, it is a
further condition of the Contract that in respect of any shortage, wastage, loss or damages to
the goods in transit, the Bidder is liable to pay to FCI Liquidated Damages at twice the average
acquisition cost of FCI of the commodity transported, as applicable from time to time, for all
food grain and commodities other than sugar, and thrice the average acquisition cost as
applicable from time to time in respect of sugar, except when the General Manager (whose
decision shall be final) decides that the difference between the weights taken at the
dispatching and receiving ends is negligible and is due to discrepancies between the scales,
gain on loss in moisture, or other causes beyond the Bidder’s control. The parties to the
Contract have agreed that the amount of Liquidated Damages specified above represents a
genuine estimate of the loss likely to be caused to FCI by the shortage, wastage, loss or
damage to the goods in transit. Such recovery of Liquidated Damages shall be effected
without prejudice to the right of FCI to initiate civil/criminal proceedings against the
defaulting Bidders wherever it is suspected that the shortage/losses occurred due to
deliberate/willful omission, theft, misappropriation, irregularities etc. committed by the
Bidders or their representatives/ employees.
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15. Force Majeure
(a) If either party is prevented, hindered or delayed from or in performing any of the
obligations under the Contract by an event of Force Majeure, then it shall notify the other in
writing of the occurrence of such event and the circumstances there of within 14 (fourteen)
days after the occurrence of such event.
(b) The party who has given such notice shall be excused from the performance or
punctual performance of its obligation under the Contract for so long as the relevant event of
Force Majeure continues and to the extent that such party’s performance is prevented,
hindered or delayed. The Time for completion shall be extended by a reasonable time.
(c) The party or parties affected by the event of Force Majeure shall use reasonable
efforts to mitigate the effect there of upon its or their performance of the contract and to
fulfil its or their obligations under the contract, but without prejudice to either parties’ right to
terminate the Contract.
(d) If the performance of the Contract is substantially prevented, hindered or delayed for
a single period of more than 60 (sixty) days or an aggregate period of more than 120 (one
hundred and twenty) days on account of one or more events of Force Majeure during
currency of the Contract, the parties will attempt to develop a mutually satisfactory solution.
16. Summary termination of the Contact & Recovery of losses suffered by FCI.
(a) In the event of the Bidders having been adjudged as insolvent or going into liquidation
or winding up their business or making arrangement with their creditors or failing to observe
any of the provisions, obligations, terms and conditions governing the contract, the General
Manager, FCI shall be at liberty to terminate the contract forthwith and to realize from the
Bidders all resultant losses, damages, costs incurred without prejudice to any other rights or
remedies under the contract and law and to get the work done for the unexpired period of
the contract at the risk and cost of the Bidders.
(b) The General Manager, FCI shall also have, without prejudice to other rights and
remedies, the right in the event of breach by the Bidder of any of the terms and conditions of
the contract, to terminate the contract forthwith and to get work done for the unexpired
period of the contract at the risk and cost of the Bidders and to forfeit the Security Deposit or
any part thereof for recovery of all losses, damages, costs and expenses which may be
incurred by FCI consequent to such termination and / or in completing the transportation of
the Food grain stocks at the risk & cost of the Bidder. FCI may also effect recovery from any
other sums then due to the Bidder or which at any time thereafter may become due under
this or any other contract with FCI and should this sum also be not sufficient to cover the full
amounts recoverable, the Bidder shall pay FCI on demand the entire remaining balance due.
(c) The Bidders shall be responsible to engage adequate and sufficient labour/IWT
vessels/trucks and any other transport vehicles for loading/unloading transport and carrying
out all the services under the contract in accordance with the instructions issued by the
General Manager ( R) ,FCI or an officer acting on his behalf. The Bidder may engage
stevedoring, if applicable for carrying out the operations at the port. If the Bidders fail to
27
engage the requisite number of labour & IWT vessels & trucks the General Manager---FCI shall
at his sole discretion, without terminating the contract be at liberty to make alternate
arrangements to engage labour/IWT vessels/trucks etc. at the risk and cost of the Bidders,
who shall be liable to make good to FCI all additional charges, expenses, costs, damages or
losses that FCI may incur or suffer. The Bidders shall not, however, be entitled to any gain
resulting from entrustment of the work to any other party. The decision of the General
Manager ( R ), FCI in this regard shall be final and binding on the Bidders.
17. Governing Laws and Jurisdiction
This Contract shall be governed by the Laws of India for the time being in force. The courts at
Guwahati shall have exclusive jurisdiction for settlement of any dispute arising out of
execution of this contract.
18. Overrun Compensation
No overrun compensation is payable even in case the project is delayed beyond the reasons
attributable to Bidder.
19. Taxes and Duties:
(i) TDS under Income Tax shall be deducted at prevailing rates on gross invoice value from the
bills of the Bidder.
(ii) All applicable taxes (except Service Tax including Educational Cess and other cess, if any),
charges, royalties, duties, Octroi, any state or central levy and other taxes for materials
obtained for the work and for the execution of the contract shall be borne by the Bidder. The
Bidder shall also be responsible for payment of protocol charges as applicable. The Quoted
rates in the price bid of the bidder shall be inclusive of all such requirements.
20. Payment
Payment will be made by the General Manager, FCI on submission of bills, in triplicate, duly
supported by consignee receipts. The Bidder should submit all the bills not later than 2
months from the date of expiry of the Contract so that the refund of the Security Deposit may
be speeded up. In order to facilitate early disposal of bills the Bidder is advised to submit bills
weekly/fortnightly.
21. Rates
The quoted rates shall remain firm throughout the tenure of the contract and no revision is
permissible for any reason, including on account of revision of statutory / Govt.
levies/charges, protocol rates, taxes, duties, increase in the price fuel etc. All rates shall be
quoted in Indian Rupees any exchange rate risk shall be borne by the Bidder.
22. Set–off
Any sum of money due and payable to the Bidder (including Security Deposit refundable to
the Bidder) under this Contract may be appropriated by FCI and set off against any claim of FCI
for the payment of any sum of money arising out of, or under this contract or any other
Contract made by the Bidder with FCI.
23. Certificate of Completion
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The work under the contract shall be deemed to have been completed in all respects only
when so certified by FCI. The decision of FCI in this regard shall be final and binding on the
Bidder.
24. Responsibilities of the Bidder
1. Act with Reasonable Diligence: The Bidder shall always be bound to act with
reasonable diligence and prudence while executing the obligations under the
contract.
2. Charting the Movement Plan: The Bidder shall be responsible for charting the
movement plan in advance in consultation with General Manager ---- FCI or an
officer acting on his behalf.
3. Programme of Loading and Transportation: The Bidder shall obtain daily from the
General Manager FCI or any officer acting on his behalf the programme of loading/
transportation of food grains for the next date/day and the particulars of the
number of bags of food grains etc; required to be transported, the place where the
trucks should report for loading etc. and shall provide adequate number of
lorries/trucks and Inland Barges/IWT Vessels in good and hygienic condition in
accordance with the programme and shall ensure that the lorries/ trucks etc. are
positioned at the defined loading points as indicated by the General Manager FCI or
any officer acting on his behalf, daily at the time specified.
4. Arranging Transportation within Short Notice: In special cases the Bidder may also
be required at short notice to arrange to transport bags of food grain, sugar etc. and
shall bound to comply with such requests.
5. Nominating Representative: The Bidder shall intimate the General Manager, FCI
and/or Officers authorized to act on his behalf, the name of one or more
responsible representative(s) authorized to act on his behalf in day to day working
of the contract and produce power of attorney to the said effect. It shall be the
duty of those representative(s) to call at the office of the General Manager, FCI or
an officer acting on his behalf, every day and generally to remain in touch, with
them, to obtain information about the programme of arrivals and dispatches and to
report the progress of loading/unloading/transportation and to take instructions in
the matter.
6. Route survey report: The bidder shall submit the route survey report which shall
include the constraints and time-bound action plan for corrective actions to be
taken by the bidder for resolution of those constraints towards transportation en-
route, including total blue print for logistics operation and simulation of
transportation from designated godowns at .......... to designated godowns at ...........
7. Schedule of IWT Vessels/Inland Barges: The Bidder shall firm-up Inland Barges/IWT
Vessel sailing schedule for transportation of food grains after carrying out necessary
verification of historical data related to water availability / draft etc. in the rivers, in
consultation with appropriate governmental / non-governmental agencies and
submit such schedule to General Manager, FCI or any other officer acting on his
behalf for finalising the charter of transportation of food grains.
8. Familiarity with Traffic, Congestion Etc.: The Bidder shall be conversant with all
29
traffic systems, regulatory measures, congestions, diversions etc both in land and
waterways.
9. Deployment of Adequate trucks, IWT Vessels /Inland Barges and Labour: The
Bidder shall be responsible for deploying adequate and sufficient number of trucks,
IWT vessels and experienced/ skilled labour, stevedoring agents, if applicable, at the
designated depots/port/jetty/transshipment points at .........., .........., .......... and
such other places as required for loading, unloading, stacking & transportation of
food grains, cleaning the deck of truck/Inland Barges/IWT Vessel where food grains
are loaded and such other auxiliary and incidental works sufficient for carrying out
all services under the Contract in consultation with the General Manager ( R ), FCI or
an officer acting on his behalf.
10. Information on Trucks and Inland Barges /IWT Vessels: The Bidder shall furnish the
copies of the registration certificates and other description of the Trucks/ IWT
Vessels/ Inland Barges used for transportation of food grains so as to facilitate
checking of the same by the officers/officials of FCI.
11. Documentation: The Bidder after the completion of the loading shall issue a signed
Multimodal Transport Document in the form as appended in Annexure V.
12. Transportation by Trucks and Inland Barges /IWT Vessels: The Bidder shall
transport by trucks/IWT vessels /Inland Barges to be arranged by him such quantity
of food grains etc; as may be required day to day by the General Manager( R), FCI or
an Officer acting on his behalf.
13. Transportation through Road and Inland Waterways: The Bidder shall transport the
food grains by road taking the trucks to Inland Water Transport (IWT) Ports/
Riverghats at .......... where the food grains are unloaded and then loaded directly to
the IWT vessels/ Inland Barges or stacked at the port through the labour engaged by
the Bidder. At the IWT ports/Riverghats, if need be, the Bidder will associate
stevedoring agents.
14. Quantity to be Transported subject to Revision: The quantity mentioned in any
programme of loading given by the General Manager FCI or any other officer acting
or his behalf is liable to be varied at any time by FCI and in that event the Bidder
shall accordingly revise the number trucks required for transportation of the
quantity shown in the revised programme of loading, so also the Bidder shall vary
the number of IWT Vessels/Inland Barges and handling labour as per the revised
programme. The Bidder will not be entitled to any damages/compensation
whatsoever for not entrusting him with the quantity of work specified in any
programme of loading issued to him.
30
LOADING
15. Placing Trucks at FCI Depots: The Bidder shall place his trucks at FCI designated
depots at .......... to enable FCI to load food grain bags to the trucks with the help of
its labour.
16. Weighment: The weight of the bags of food grains etc. loaded/unloaded into/from
trucks / IWT Vessels or any other vehicle shall be worked out on the basis of cent
percent weighment. The representative of the Bidder shall be present at the time
of checking of the weights at the loading/unloading points etc. The General
Manager, FCI will be the sole Authority for determining the quantum of loss which
shall be binding on the Bidder.
17. Loading to be done as per the Regulations: The loading of the food grain stocks will
be restricted to the rated axle load of the commercial vehicles prescribed under the
Motor Vehicles Act and Rules of India as applicable and as amended from time to
time and the Bidder shall strictly abide by such rules in regard to loading of vehicles.
If any penalty is imposed by any authority or any action is taken for overloading the
vehicle, the Bidder shall be solely responsible for the same. Any Bidder resorting to
overloading of the trucks in violation of the Rules will be treated as violating the
terms & conditions of the Contract for which his Contract is liable to be terminated.
Similarly, loading of IWT vessels / Inland Barges shall be restricted to its registered
permissible load carrying capacity.
18. No Mixing up: The Bidder shall take care not to mix bags or different kind of food
grains, bags containing different qualities of the same food grains, and bags
containing wet/damaged grains, sweepings etc; with bags of sound grains.
TRANSPORTATION
19. Transport through Inland Waterways: The bidder shall load food grains into IWT
vessels/Inland Barges and transport to .......... by IWT mode. The Bidder will then
transport the food grains to designated depots in.......... (..........)/PDCs. The
remuneration for stacking of bags at IWT ports/Riverghats wherever necessary and
providing the means of carriage mentioned above shall be deemed to be included in
the contract rates.
20. Safety of Food grains: The Bidder shall be responsible for the safety of the goods/
food grains from the time they are loaded from godowns on to the trucks deployed
by the Bidder until they have been unloaded from the trucks at the godowns at the
final destination as specified in the Contract or as directed by the General Manager
FCI or any other officer acting on his behalf. The Bidder shall provide tarpaulins on
decks of the truck so as to avoid loss of grain, etc. through the holes/crevices in the
decks of the truck/IWT vessel/Inland Barges.
21. Liability for damage and Loss: The Bidder shall be liable to make good the value of
any loss, shortage or damage during transit as per the terms of this contract.
22. Delay in Delivery: The Bidder shall be liable for any loss/damage caused by any
delay in the delivery of goods/food grains to FCI due to breakdown of vehicle or its
detention by the police, customs, Tax authorities or other Authority for non-
31
compliance of any of the Rules and Regulations as per the terms of this contract.
23. No other Goods to be loaded: The Bidder shall not allow any other goods to be
loaded in the lorries/trucks/IWT vessels in which the food grains etc. of FCI are
loaded and vice- versa.
24. Bidder to pay all charges etc. : Bidder shall bear at his cost and pay all statutory
and non-statutory, auxiliary and incidental charges, levies, duties, Fees, toll,
expenses, stevedoring costs etc. levied and incurred in end to end multimodal
transportation of food grains from FCI depot at ............... to FCI depot at ................
through IWT mode.
25. Bidder to obtain all Clearances etc.: The Bidder shall wherever necessary obtain all
clearances and permits from RTO or other concerned authorities from Indian /
authorities/ various agencies for safe handling & transport of food grains through
IWT waterways and roadways, modification of IWT ports suitable for food grain
handling and ensure compliance of all legal and statutory formalities, arrange all
required safe cargo Handling facilities at port of origin, port of discharge,
transhipment points till safe delivery to the consignee. The Bidder shall obtain
timely customs clearance/ customs formalities at port of origin and port of
discharge and anywhere en-route.
26. Bidder to arrange Security/Escort: The Bidder shall at his expense arrange suitable
Security/Escort/Watch and Ward for monitoring and ensuring the safety and
security of the food grain stocks from the time the stocks are entrusted to the
Bidder till the same is delivered in good condition to the consignee at the
destination.
27. Bidder to ensure safety & preservation of the food grains: The Bidder shall ensure
safety & preservation of the food grains consignments, as required and advised to
him by the General Manager, FCI or an officer acting on his behalf.
28. FCI Inspection: The Bidder shall permit the General Manager, FCI or any other
officer acting on his behalf inspection of any or all operation during transportation,
loading/unloading/transshipment /stacking/lifting etc.
29. Bidder to arrange Material Handling facility: The Bidder shall at his cost arrange
necessary material handling facility required for safe and secure transportation,
loading/unloading/transhipment /stacking/lifting etc. of food grains by road /IWT
mode and shall also arrange at his cost tarpaulins, ropes, wooden crates/planks etc
for protecting the food grains from weather / rain, theft, damage etc. right from
receipt of the consignment up to delivery at site and shall cover every consignment
of trucks/IWT Vessels/Inland Barges with tarpaulins and bind with ropes. The
bidder shall also spread his own tarpaulins or gunny bags at the loading/unloading
points to avoid wastage and damage. The bidder shall be responsible, if any
loss/damage occurred to the food grains due to his failure to supply adequate
number of tarpaulins or to take reasonable precautions. The decision of the
General Manager, FCI in this matter shall be final and binding on the Bidder.
30. Notification of loss/damage: The Bidder shall immediately notify FCI of any
damage, loss, theft etc. occurred to the food grains while in the custody of the
Bidder and shall Coordinate damage assessment / certification, reporting, lodging
First Information Report with local governmental authorities, to coordinate with all
concerned including Insurance Surveyor and take all necessary steps at once in
order to secure the rights of Corporation/Insurer.
32
31. Fitness Certificate of Trucks & Vessels: The trucks/lorries and IWT vessels / Inland
Barges to be deployed for transportation of food grains shall have valid fitness
certificate from concerned authorities and required documents issued by
government /road / water transport authorities for the proposed use.
32. IWT Vessels: All IWT Vessels to be put to use by the bidder, shall have all
certificates including sail worthiness certificate, requisite institution of
classes/Marine insurance certificate, and should have requisite permission for
moving in inland waterways of India as well as berthing at Riverghats/port.
33. Demurrage on Bidder: Bidder shall ensure timely loading/ unloading of cargo
to/from the IWT Vessel/Inland Barges. Any demurrage or associated costs due to
delay in loading/unloading to/from the Inland Barges/IWT Vessel /Barges shall be at
the cost & responsibility of the Bidder.
34. 24 Hours working: Bidder will work round the clock at the port / en-route
anywhere, as required with required manpower having proper experience.
35. Liaison by Bidder: The Bidder will liaise with all Governmental/Non- Governmental /
Private authorities/agencies in India for smooth transportation of food grains, the
cost of liaison and coordination with all concerned authorities will be to bidder’s
account.
36. Additional cost: Any non-specific service item, which is necessary for satisfactory
completion of the work under the scope of this contract but not specified here, shall
be deemed to be included in the contract at no additional cost.
37. Risk and Responsibility on Bidder: Bidder shall own all risks and responsibility from
the time of taking over the food grains /consignment from the designate depots at
the place of origin to the designated depots at the destination till the same is
received and taken over by FCI.
38. Progress Reporting by Bidder: Bidder shall report the progress of transportation in
writing to General Manager FCI or any other officer acting on his behalf. Bidder shall
submit daily progress report indicating the receipt / dispatch status at port / storage
facility / movement status of IWT Vessels/Inland Barges, constraints if any, etc.
39. Documentation by Bidder: Bidder should be well conversant about the procedure &
documentation requirements for such works under the contract and shall be
responsible for all documentation pertaining to the contract whatsoever.
40. Emergency Handling: Bidder shall furnish their Emergency preparedness /
contingency arrangement for rescue/recovery from any disruption of journey
during transportation by road/ IWT mode.
41. Insurance
(a) The Bidder shall at his cost obtain a comprehensive Marine cum Transit
Insurance Policy in favour of Food Corporation of India against all losses and
damages, covering the total value of the foodgrains to be moved under this contract
and furnish such insurance policy to FCI before commencement of the work under
this contract.
33
(b) Notwithstanding the provision of the Insurance Policy, FCI reserves the right to
proceed against the Bidder exclusively for any claims arising out of this Contract.
(c) The bidder may also obtain at his cost necessary third party insurance
policy/covering his men and material. The Bidder shall be liable for settlement of
third party claims and claims by his employees/men engaged under the contract
without any liability to FCI.
42. Staff Expenditure: The bidder shall arrange food, accommodation, transportation
etc of his own and his sub-Bidder’s staff and workers.
43. Vehicle Risk on Bidder: The bidders will operate their vehicles entirely at their risk
and FCI will not be held responsible for any damage to the vehicle/Men/third party
while transporting the food grains of FCI or when parked in or around the FCI
premises. The Bidders will make their own arrangements at their cost for proper
parking of their vehicles.
44. Statutory Responsibility and Liability on Bidder: The contract as entered into
between FCI and the Bidder shall in no way nullify, reduce, mitigate or absolve the
parties of any responsibility, obligation or liability that may devolve upon them
under any statutory/mandatory provisions prevailing in India and pertaining to the
contract. Liabilities of the Bidder according to obligatory laws remains unaffected
and Bidder will remain responsible for settlement of claims of third parties which
have suffered damage either due to the Bidder, his employees and associates.
45. Bidder Responsible for conduct and loss of its employees: The Bidder shall be
responsible for the good conduct of their employees / labour and shall compensate
FCI for losses arising from neglect, carelessness, want of skill or misconduct of
bidder his servants, agents or representatives. He shall deploy only trained &
licensed driver(s), for the purpose intended.
46. FCI has right to ask for Removal of Employees: FCI shall have the right to ask for
removal of any employee of the Bidder, who in the opinion of FCI is hampering the
smooth execution of the work. The decision of FCI regarding losses caused by
neglect and misconduct etc; of the Bidder, his servants or agents or representatives
shall be final and binding on the Bidder.
47. No wastage or damage to food grains: The Bidder shall take adequate steps and
necessary precautions to avoid wastage and damage to the food grains etc; during
the loading/unloading/transportation of food grains.
48. Bidder to provide equipments: The Bidder shall at his cost provide planks, ladders
and all other required facilities/equipments for the purpose of loading/unloading/
stacking into/from trucks/IWT vessels. No filled bags (with grains etc ;) shall be used
in the operation.
49. No large Hooks while handling: The Bidder shall ensure that his workers do not use
large hooks for handling food grains bags or any hook for handling flour, sugar and
fertilizer bags at any stage. The Bidder may supply small regulation size hooks
34
approved by the General Manager to his workers for handling food grains bags. The
use of hooks other than those approved by the General Manager, FCI or an Officer
acting on his behalf, for handling food grains or flour, sugar and fertilizer will render
the contract liable to cancellation. The Bidder shall also be liable to make good to
FCI any losses caused by the use of unauthorized hooks. The decision of the General
Manager regarding such losses shall be final and binding on the Bidder.
50. Cleaning: The Bidder shall be responsible for the cleaning of the interior and loading
deck of trucks and IWT vessels/Inland Barges at his cost prior to loading of food
grains to the satisfaction of the FCI officer(s) supervising loading/despatches.
51. Incidental Service Free: The Bidder shall be responsible for performing all the
services detailed in and arising out of and incidental/auxiliary to this contract and in
contingencies even during night without any additional remuneration whenever
required by the General Manager or an Officer acting on his behalf.
52. Bidder liable for Loss Damage due to Negligence or breach of contract: The Bidder
shall be liable for all costs, damages, charges and expenses suffered or incurred by
FCI due to the Bidder’s negligence and unworkman like performance of any service
under this contract or breach of any terms thereof and for all damages or losses
occasioned to FCI. The decision of the General Manager regarding such failure of
the Bidder and his liability for the losses etc suffered by FCI shall be final and binding
on the Bidder.
53. Signboards display: The Bidder shall display prominently on his trucks /IWT vessels
/Inland Barges two or more signboards as prescribed by FCI painted in black and
white indicating that the stocks carried therein belong to the Food Corporation of
India. No extra remuneration, whatsoever will be payable for displaying such
signboards.
35
DECLARATION
I/We, hereby offer to carry out work as detailed in Bid document, in accordance with terms &
conditions thereof.
I/ We have carefully perused the entire bid documents connected with the above specification
and agree to abide by the same.
I/We, _______________________ hereby declare and confirm that we are well conversant of
the route and the conditions from the designated Depots at .......... to the designated depots
at .......... through IWT and visited and assessed the route conditions, facilities etc.
I/We, further confirm that I/we have not changed/tampered the tender document
downloaded from the FCI’s website (www.fciweb.nic.in) and in case any change from the
tender document published in the website is detected at a later date in the signed copy of the
same submitted by us along with the offer, the same shall be null and void and the original
terms and conditions of the tender as published in the above mentioned FCI website shall
prevail.
I/we, further certify that Sri ________________________ is authorised to represent on behalf
of me/us for the above mentioned tender and a duly constituted power of attorney to this
effect is also enclosed.
I/We have deposited/forwarded herewith the earnest money deposit as stipulated in the bid
document.
I/We, further agree to execute all the works referred to in the bid documents upon the terms
and conditions contained or referred to therein.
Date : Name and Sign. of the Tenderer:
Place: Address:
Witnesses with address
Signature
Name
Address
1.
2.
36
ANNEXURE – I
Proforma of Bank Guarantee of Security Money Deposit
(TO BE EXECUTED ON NON-JUDICIAL STAMP PAPER OF APPROPRIATE VALUE)
In consideration of the Food Corporation of India having its Headquarters at 16-20 Barakhamba lane,
New Delhi -110001 through its Regional Office .........(hereinafter called FCI) having agreed to accept
the part security deposit in the form of Bank Guarantee under the terms and conditions of the contract
No._________________, dated ___________ made between the FCI and Contractor for transportation
of food grains from .......... to .......... under IWT mode (hereinafter called the ‘contract’) for the due
fulfilment by the said Contractor/s of the terms and conditions and obligations contained in the said
contract, we (NAME OF BANK), (hereinafter referred to as `the Bank') at the request of (BIDDER/S) do
hereby undertake to pay on demand by FCI an amount not exceeding Rs ______________ (Rupees
__________________________only).
We (NAME OF BANK) do hereby undertake to pay the amounts due and payable under this guarantee
without any demur, merely on a demand from the FCI. Any such demand made on the Bank shall be
conclusive as regards the amount due and payable by the Bank under this guarantee. However, the
Bank’s liability under this guarantee shall be restricted to an amount not exceeding Rs___________
(Rupees _________________________ only).
We undertake to pay to the FCI any money so demanded not withstanding any dispute or disputes
raised by the Bidder(s) in any suit or proceeding pending before any Court or Tribunal relating thereto
our liability under this present being absolute and unequivocal.
The payment so made by us under this bond shall be valid discharge of our liability for payment there
under and the Bidder shall have no claim against us for making such payment.
We, (NAME OF THE BANK) further agree that the guarantee herein contained shall remain in full force
and effect during the period that would be taken for the performance of the said contract that it shall
continue to be enforceable till all the dues of the FCI under or by virtue of the said contract have been
fully paid & its claims satisfied or discharged or till the FCI certifies that the terms and conditions of the
said contract have been fully and properly carried out by said Bidder(s) and accordingly, discharges this
guarantee. Unless, a demand or claim under this guarantee is made on us in writing on or before (date)
___ we shall be discharged from all liability under this guarantee thereafter.
We, (NAME OF THE BANK) further agree with the FCI that the FCI shall have the fullest liberty without
our consent and without affecting in any manner our obligation hereunder to vary any of the terms and
conditions of the said contract or to extend time of performance by the said Bidder(s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by the Company against
the said Contractor(s) and to forbear or enforce any of the terms and conditions relating to the said
contract and we shall not be relieved from our liability by reason of any such variation, or extension
being granted to the said Bidder(s) or for any forbearance, act or commission on the part of the FCI or
any indulgence by the FCI to the said Bidder(s) or by any such matter or thing whatsoever which under
the law relating to sureties would, but for this provision, have effect of so relieving us.
This guarantee will not be discharged due to the change in the Constitution of the Bank or the Bidder(s).
The guarantor hereby declare that it has power to execute this guarantee and the executant has full
power to do so on its behalf under the proper authority granted to him/them by the guarantor.
We, (NAME OF THE BANK) lastly undertake not to revoke this guarantee during its currency except with
the previous consent of the FCI in writing.
Dated the day of for (NAME OF THE BANK)
37
ANNEXURE – IV
Information about the Bidders & list of documents
1. Name & permanent address of the bidder, email id & contact No.
2. Composition of Bidder: (state whether the tenderer is a proprietorship concern,
or registered partnership firm, or a company). The name of the proprietor, or all
Partners, or, all the Directors of the company, as applicable, shall be furnished.
3. Furnish details of business the Bidder is engaged in along with the details of his
Corporate/Head Office, Branches, if any, and other particulars of the Firm.
4. Furnish details of Sister concerns with the name of Proprietor/Director/ Partner
thereof with nature of business.
5. Furnish Income Tax PAN of the Bidder(copy to be enclosed)
6. Furnish Service Tax Registration No. (copy to be enclosed)
7. Furnish Part (A)- Technical Bid with Notice Inviting Tender, Bid Document, all its
annexures and supporting documents.
8. Furnish Demand Draft for Rs. 1000/- drawn on any Scheduled Bank in India in
favour of Food Corporation of India payable at .......... towards cost of Bid
Document.
9. Furnish Demand Draft for Rs. ………… drawn on any Scheduled Bank in India in
favour of Food Corporation of India payable at .......... towards Earnest Money
Deposit.
10. Furnish audited profit &loss account and balance sheet for immediate preceding
five financial years.
11. Furnish documentary proof and experience certificate evidencing experience in
multimodal transportation of bagged/ bulk cargo through road & Inland
waterways, having executed in the immediate preceding five financial years
work of value at least 25% of the estimated contract value in one single contract
or
50% of the estimated contract value in different contracts.
Note: Attested Copies of the experience certificates as well as copies of the
work order/letter awarding of the contract issued by the client the
organisations to be produced indicating the date of award of contract, tenure
of the contract, contract value, nature of work executed, value of work
executed contract wise, location of the project, date of completion of the
project, Numbers of IWT Vessels deployed, details of contract labour deployed
etc.
12. Furnish attested copy of Registered Deed of Partnership/Memorandum and
Articles of Association/By-laws/Certificate of incorporation, Certificate of
Registration etc. as applicable.
13. Furnish Power of Attorney of person signing the bid.
14. Furnish Certification of Registration as a Multimodal transport operator issued
under the Multimodal Transportation of Goods Act, 1993, if applicable.
15. Furnish Emergency preparedness/contingency arrangement for rescue/
recovery from any disruption of transportation of commodity by road/ IWT
mode.
16. Furnish total blue print for logistics operation and simulation of transportation
from designated godowns at .......... to designated godowns at ...........
17. Furnish proof of having control over at least 5(five) IWT Vessels having loading
capacity of at least 100 MT licensed to operate in the Indo- Bangla IWT protocol
route with valid survey certificate, possessing sea worthiness certificate, by
way of ownership/lease/charter/declaration from the owner of the vessel in
favour of the bidder indicating his willingness to provide the vessel to the Bidder
for undertaking this contract, if awarded.
18. Furnish proof of having control over at least 30 trucks each at .........., .......... &
.......... by way of ownership/lease/ declaration from the owner of the truck in
favour of the bidder indicating his willingness to provide the truck to the Bidder
38
for undertaking this contract, if awarded. ( separate proof to be furnished for
.........., .......... & ..........)
39
Annexure - V
MULTI-MODAL TRANSPORT DOCUMENT
Consignor Food
Corporation of India
Consignee: Food
Corporation of India
MTD NUMBER --------------------------
SHIPMENT REFERENCE No.------------------
(Name and address of the MTO with MTO Registration Number)
Notify address
Taken in charge in apparently good condition herein at the place of
receipt for transport and delivery as mentioned above unless
otherwise stated. The MTO in accordance with the provisions
contained in the MTD undertakes to perform or to procure the
performance of the multimodal transport from the place at which
the goods are taken in charge, to the place designated for delivery
and assumes responsibility for such transport.
Place of
acceptance
Date of
acceptance
One of the MTD(s) must be surrendered, duly endorsed in exchange
for the goods in witness where of the original MTD all of this tenor
and date have been signed in the number indicated below one of
which being accomplished the other(s) to be void.
Place of
delivery
Date or
period of
delivery (as
expressly
agreed upon
by the
consignor
and MTO
Modes means of
transport Route /place of transhipment (if any)
Container
No(s)
Marks &
number
Number of
packages, kind of
packages, general
description of goods
Gross
Weight
Measurement
Particulars above furnished by consignee/consignor
Freight
amount
Freight
payable at
by consignor
Number of Original
MTD Place and Date of issue
Other particulars(if any)
Weight and
measurement of
container Not to be
included
For
(Authorised signatory)
40
Special Conditions Governing Multimodal Transport Document (MTD).
1. Definitions
(a) "Carrier" means the Contractor/Bidder whose bid has been accepted by the Consignee for
transporting for hire goods by road, and inland, waterways or sea;
(b) "Consignee" means the Food Corporation of India.
(c) " Consignment" means the food grains entrusted to a multimodal transport operator for
multimodal transportation;
(d) "Consignor" means the Food Corporation of India.
(e) "Delivery" means - Delivery at FCI Godowns at .........., .......... or such other place as
directed by FCI.
(f) "Goods" means – “Bagged food grains”
(g) "Multimodal Transportation” means carriage of goods by road and inland waterways in
India from FCI godowns in .......... to FCI godowns in .........., .......... through road and inland
waterways in India;
(h) "Multi-modal Transport Contract " means a contract entered into by the FCI and the
successful bidder for multimodal transportation of food grains from FCI Depots at ………….…. to
FCI Depots at ................. by road and inland waterways under PIWT&T;
(i) "Multimodal Transport Operator (MTO): " Means any persons who:-
(I) concludes a multi-modal transport contract on his own behalf or through another person
acting on his behalf;
(II) acts as a principal not as an agent either of the consignor or of the carrier participating in
the multi-modal transportation, and who assumes responsibility for the performance of the
said contract.
2. Effect of issuance of Multimodal Transport Document (MTD):
(a) The issuance of the MTD confers and imposes on all parties having or acquiring hereafter
an interest in the rights/obligations and defenses set out in the conditions mentioned in this
document.
(b) However, this MTD is subject to the terms and conditions of the Multimodal Transport
Contract. In case of any conflict between the terms and conditions mentioned in MTD and
those in the Multimodal Transport Contract the latter shall prevail.
41
(c) By the issuance of the MTD the Multimodal Transport Operator;
(i) undertakes to perform and /or in his own name to procure performance of the
multimodal transport including all services which are necessary to such transport from the
time of taking the goods in charge to the time of delivery, and accepts responsibility for
such transport and such services to the extent set out in these conditions and the
Multimodal Transport Contract;
(ii) accepts responsibility for the acts and omissions of his agents or servants, when such
agents or servants are acting within their scope of their employment, as if such acts and
omissions were own;
(iii) accepts responsibility for the acts and omissions of any other person whose services
he uses for the performance of the contract evidenced by this "Multimodal Transport
Documents”;
(iv) undertakes to perform or to procure performance of all acts necessary to ensure
delivery;
(v) assumes full liability for the loss of or damage to the goods occurring between the
time of taking them into his charge and the time of delivery, and undertakes to pay
compensation in respect of such loss or damage ;
(vi) assumes full liability for delay in delivery of the goods and undertakes to pay
compensation.
3. Reservations
If the MTD contains particulars concerning the general nature, leading marks, number of
packages or pieces, weight or quantity of the goods which the Multimodal Transport Operator
or a person acting on his behalf knows, or has reasonable grounds to suspect, do not
accurately represent the goods actually taken in charge, or if he has no reasonable means of
checking such particulars, the Multimodal Transport Operator or a person acting on his behalf
shall insert in the Multimodal Transport Document a reservation specifying these inaccuracies,
grounds of suspicion or the absence of reasonable means of checking. If the Multimodal
Transport Operator or a person acting on his behalf fails to note on the Multimodal Transport
Document the apparent condition of the goods, he is deemed to have noted on the
Multimodal Transport Document that the goods were in apparent good condition.
4. Evidentiary effect of the Multimodal Transport Document:
(a) The Multimodal Transport Document shall be prima-facie evidence of the taking in charge
by the Multimodal Transport Operator of the goods as described therein.
5. Guarantee by the consignor:
(a) The consignor shall be deemed to have guaranteed to the Multimodal Transport Operator
the accuracy at the time the goods were taken in charge by the Multimodal Transport
Operator, of particulars relating to the general nature of the goods, their marks, number,
weight and quantity and, if applicable, to the dangerous character of the goods as furnished
by him for insertion in the Multimodal Transport Document.
42
(b) The consignor shall indemnify the Multimodal Transport Operator against loss resulting
from inaccuracies or inadequacies of, the particulars. The right of the Multimodal Transport
Operator to such indemnity shall in no way limit his liability under the Multimodal Transport
Contract to any person other than the consignor.
6. Dangerous goods
(a) The consignor shall mark or label dangerous goods in a suitable manner as "dangerous
goods"
(b) Where the consignor hands over dangerous goods to the Multimodal Transport Operator
or any person acting on his behalf, the consignor shall inform him of the dangerous character
of the goods and, if necessary, the precautions to be taken. If the consignor fails to do so and
the Multimodal Transport Operator does not otherwise have knowledge of their dangerous
character then;
(i) The consignor shall be liable to the Multimodal Transport Operator for all loss resulting
from the shipment of such goods; and
(ii) The goods may at any time be unloaded, destroyed or rendered innocuous, as the
circumstances may require, without payment of compensation.
(c) The above provisions may not be invoked by any person if during the Multimodal Transport
he has taken the goods in his charge with knowledge of their dangerous character.
(d) If, in cases where the provisions (b) (ii) referred to above do not apply or may not be
invoked, dangerous goods become an actual danger to life or property they may be unloaded,
destroyed or rendered innocuous, as the circumstances may require, without payment of
compensation, except where there is an obligation to contribute in general average or where
the Multimodal Transport Operator is liable, in accordance with the provisions of relevant
conditions.
7. Period of responsibility
(1) The responsibility of the Multimodal Transport Operator for the goods covers the period
from the time he takes the goods in his charge to the time of their delivery. For the purpose
of this responsibility, the Multimodal Transport Operator is deemed to be in charge of the
goods,
(a) from the time he has taken over the goods from :
(i) the consignor or a person acting on his behalf ;
(ii) an authority or other third party to whom, pursuant to law or regulations applicable at the
place of taking charge the goods, must be handed over for transport;
(b) until the time he has delivered the goods ;
(i) by handing them over to the consignee; or
(ii) by placing them at the disposal of the consignee in accordance with the Multimodal
Transport Contract or with the law or with the usage of the particular trade applicable at the
place of delivery; or
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(iii) by handing over the goods to an authority or other third party to whom, pursuant to law
or recognitions applicable at the place of delivery, the goods must be handed over.
(2) Reference to the Multimodal Transport Operator in this regard shall include his servants or
agents or any other person of whose services he makes use of for performance of the
Multimodal Transport Contract, and reference to the consignor or consignee shall include
their servants or agents.
8. Basis of liability
(1) The Multi-modal Transport Operator shall be liable for loss resulting from loss of or
damage to the goods delay in delivery and any consequential loss or damage arising from such
delay if the occurrence which caused such loss, damage or delay in delivery, took place while
the goods were in his charge unless the Multimodal Transport Operator proves that he, his
servants or agents or any other persons whose services be used for the performance of the
contract evidenced by this Multimodal Transport Document, took all measures that would
reasonably be required to avoid the occurrence and its consequences.
(2) Where fault or neglect on the part of the Multimodal Transport Operator, his servants or
agents or any other person whose services he uses for the performance of the contract
evidenced by this MTD, combines with another cause to produce loss or damage or delay in
delivery, the Multimodal Transport Operator shall be liable for such losses.
9. Liability for loss or damage when the stage of Transport where the loss or damage
occurred is not known:
(1) When the Multi-modal Transport Operator is liable to pay compensation in respect of loss
of or damage to, the goods occurring between the time of taking them into his charge and the
time of delivery and the stage of transport where the loss of damage occurred is not known ;
(a) Such compensation shall be calculated by reference to the value of such goods at the place
and time they are delivered to the consignee or at the place and time when, in accordance
with the contract of Multimodal Transport, they should have been so delivered.
(b) The value of the goods shall be determined according to the Clause 14 (d) of the
Multimodal Transport Contract.
10. Liability for loss or damage when the stage of transport where the loss or damage
occurred is known:-
(1) When the Multimodal Transport Operator is liable to pay compensation in respect of loss
of or damage to the goods occurring between the time of taking them into his charge and the
time of delivery and the stage of transport where such loss or damage occurred is known, the
liability of the Multimodal Transport Operator in respect of such loss or damage shall be
determined by the applicable Indian Law if the loss or damage occurs in India.
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11. Defense and limits for the Multimodal Transport Operator and his servants:
(1) The defenses and limits of liability provided for in this MTD shall apply in action against the
Multimodal Transport Operator in respect of loss resulting from loss of or damage to goods;
delay in delivery and any consequential loss or damage arising from such delay.
(2) If any action in respect of loss resulting from loss of, or damage to, the goods or from delay
in delivery is brought against the servant or agent of the Multimodal Transport Operator, if
such servant or agent proves that he acted within the scope of his employment, or against any
other person of whose service he makes use for the performance of the Multimodal Transport
Contract, if such other person proves that he acted within the performance of the contract,
the servant or agent or such other person shall be entitled to avail himself of the defenses and
limits of liability which the Multimodal Transport Operator is entitled to invoke under this
Multimodal Transport Document.
12. Delivery / non-delivery:
(1) If the goods are not taken delivery of by the consignee within a reasonable time after the
Multimodal Transport Operator has called upon him to take delivery, the Multimodal
Transport Operator shall be at liberty to put the goods in safe custody on behalf of the
consignee at the consignee's risk and expense or to place the goods at the disposal of the
consignee in accordance with the Multimodal Transport Contract or with the law, or with the
usage of the particular trade applicable at the place of delivery.
13. Notice of loss, damage or delay:
(1) Unless notice of loss or damage, specifying the general nature of such loss or damage is
given in writing by the consignee to the Multimodal Transport Operator at the time of taking
over the goods such handing over is prima face evidence of the delivery by Multimodal
Transport Operator of the goods as described in the Multimodal Transport Document.
(2) Where the loss or damage is not apparent, the provisions of condition (1) referred to
above apply correspondingly if notice in writing is not given within a reasonable time when
the goods were handed over to the consignee.
(3) If the state of the goods at the time they were handed over to the consignee has been the
subject of a joint survey or inspection by the parties or their representatives at the place of
delivery, notice in writing need not be given of loss or damage ascertained during such survey
or inspection.
(4) In the case of any actual or apprehended loss or damage the Multimodal Transport
Operator and the consignee shall give all reasonable facilities to each other for inspecting and
tallying the goods.
(5) If any of the notice periods provided for in condition (2) and (4) referred to above
terminates on a public holiday at the place of delivery, such periods shall be extended up to
the next working day.
(6) Notice given to a person acting on behalf of the Multimodal Transport Operator including
any person of whose services he makes use at the place of delivery, shall be deemed to have
given to the Multimodal Transport Operator.
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14. Freight and charges:
(1) Freight shall be deemed earned on receipt of goods by Multimodal Transport Operator and
shall be paid for, in any event.
(2) For the purpose of verifying the freight basis, the Multimodal Transport Operator reserves
the right to have the contents of the containers, trailers or similar articles of transport
inspected in order to ascertain the weight, measurement, value or nature of the goods.
15. Hindrances etc. affecting performance:
The Multimodal Transport Operator shall use reasonable endeavors to complete the transport
and to deliver the goods at the place designated for delivery.
16. Limitation of action:
Any action relating to Multimodal Transport under these conditions shall be time-barred if
judicial proceedings have not been instituted within a period of three year after:
(1) The date of delivery of the goods, or
(2) The date when the goods should have been delivered, or
(3) The date on and from which the party entitled to receive has the right to treat the goods as
lost.
(Signature & Seal)
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PART – B
PRICE BID
47
PRICE BID
From… (Full name & address of the tenderer)
_______________________
_______________________
To
THE GENERAL MANAGER, FOOD CORPORATION OF INDIA
R.O……………………………………………………..
Dear Sir,
I/We submit the PRICE BID of the Tender for appointment of handling & transport
Bidder for multimodal contract for transportation of food grains from …………………........ to
………………….......... by road & inland water transport mode.
2. I/We have thoroughly examined and understood all the terms & conditions as
contained in the Bid document, invitation to tender, and its annexures and agree to abide by
them.
3. I/We offer to work at the following rates inclusive of all taxes, duties, cess etc.,
excluding service tax.
Description of work
Rate(Inclusive of all Taxes
& levies, excluding Service
Tax)
(In figures)
(Rs……………/ MT)
Multimodal contract for Handling & Transportation of bagged
food grains of 3000 MT (Approx.) from designated Depots at
.......... to designated Depots at.......... (..........) by Road and
Inland Water Transport mode.
Placing required number of trucks as per movement schedule at
FCI designated depots at .........., transportation of food grains
by road from designated depots at .......... taking the trucks to
Inland Water Transport (IWT) Ports at .......... where the food
grains are unloaded, loading food grains directly to the IWT
vessels or stacking at the port through the labour engaged by
the Bidder. At the IWT ports, if need be, the Bidder associates
stevedoring agents. Loading food grains into the IWT vessels
and transportation to .......... The food grains are then
transported to designated depots in ........../PDCs. While
undertaking the transportation by road / IWT the food grains
are to be secured by covering the same with good quality
tarpaulins and fastening with ropes.
Internal movement of food grain bags using hand carts, trolley,
head load etc at the IWT port areas, transhipment locations and
such other places during the transit of cargo from designated
depots at .......... to designated depots at .......... shall be
performed by the bidder.
All related, auxiliary and incidental work, use/supply of material
etc. pertaining to the satisfactory execution of the obligations
under this contract shall be deemed to be included and to be
read and construed as a part of this contract, though not
expressly provided for and the bidder shall perform such work
also at his cost.
(In words)
(Rs……………………………/MT)
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All documentation pertaining to the contract, statutory/non-
statutory, customs, port operations, RTO, Police, Local
Authorities and documentation pertaining to all clearances for
smooth execution of the contract shall be done by the Bidder at
his cost.
The costs, charges, levies, taxes, duties, cess, fees, expenses,
toll, Shed charges, Wharfages/lighterage charges, Port/Custom
overtime charges, Vessel overtime charges, Crane charges,
Barge charges, Berth Hire charges, IWT freight, Insurance
charges, demurrage/despatch etc. at the loading and unloading
ports at and all expenses and costs whether statutory / non
statutory, incurred in execution of this contract and incidental
thereto shall be borne by the bidder at his cost. However,
Loading into the trucks at the designated depots at .......... and
unloading from the trucks at the designated depots at ..........
will be performed by FCI at its cost through the labour engaged
by FCI.
Note:
1. If there is any discrepancy in the amount entered in words & figures the Price Bid will be
treated as non-responsive and will be summarily rejected.
2. All rates are to be indicated in Indian Rupees only.
3. The quoted rates shall remain firm throughout the tenure of the contract and no revision is
permissible for any reason, including on account of revision of statutory /Govt. levies/
charges, protocol rates, taxes, duties, increase in the price fuel etc.
Yours faithfully,
(Signature of tenderer)