Review of 2020/21 IT Plan and OLIS Projects

OLIS Org Structure

Session Systems Replacement ProjectApplications overview

Bill Draft Editor (BDE)

Chamber Interface

Committee Management

Legislator Portal

List of bill details on floor session agenda

Vote System Display Project

Vote System Display Project

Sound System Upgrades

Room 335

Room 350

Room 405

Room 422

Room 455

Room 472

Senate Chamber

House Chamber – in process

Thank you to General Services and AVI for their partnership on this huge project

Montana Public Affairs Network Update

ReviewOLISTopics

Tenant Space Discussion

Security Program

Data Visualization

Teams Proof-of-Concept

Staff Development and Training

LegInfo Database to (LIMS)

Session Kiosks

OLIS Staff Development & Training“Continuous Technical Learning”

• Self-Paced Online Courses• Udemy – In-depth Technical Training

• Django• Python• PosgreSQL

• Microsoft O365 Suite• Office Products• Teams• SharePoint• Power BI• Word Macros

• Vendor Specific Training• Varonis• NetApp• VMWare

• LinkedIn Learning -• Security Training – KnowBe4 - CISSP

Training Provided to Staff• Microsoft – Office O365• Microsoft – Power BI• Cyber Security Training – KnowBe4• Bill Draft Editor – OLIS Staff• LAWS II Training for OLIS Staff – OLIS Staff

• DevOps Fundamentals – Propylon• State Video Training – AVI• Project Portfolio Management• Essentials of Business Analysis• Fundamentals of JIRA/Agile Development• Agile Concepts – iKUW – Oct. 2020• ITIL Courses• Business Relationship Management

On-line Training Received

On-site Training Received“Collaborative Technical Learning”

LegInfo Database Modernization Project

The “As-Is”• MS Access Based• Antiquated Technology• Antiquated Reports• Multiple Entry Points• Only Available Internal• Data in Multiple Places• Manual extracts• eDocs Selection Separate• Publications Separate

Transformed to Legislator Information Management System (LIMS)

The “To-Be”• Web Based• API Data Access• Responsive• Soon Internet Available• Single Entry Point• Single Data Access• Easy Data Distribution• Modern Look• Modern Infrastructure• Scalable Design• Updated Reports• Includes eDoc Selections• Includes All Publications

1 - Main Page

LIMS Browser Screen-Shots

2 – eDocs Page

3 – Contact Info Page 4 – Copper Book Page

LIMS Browser Screen-Shots

Information Technology Plan 2022 -2023

• Review the outcomes of the needs assessment conducted January – March 2020

• Background and planning assumptions

• Next steps

What we have learned…..how we will apply it to this plan

• Plan for operations and ongoing support capacity

• Plan for unexpected. i.e. special sessions and pandemics

• Plan for vacations & comp time• Plan for turnover and training new

staff

Key Results Areas

INFORMATION SERVICES

SECURING THE BRANCH

OPERATIONS EXCELLENCE

Next Steps

Draft OLIS 2022/2023 Budget Review

Technical Services

• Operations• ITSD Services• Contracted Services• Contingency Services• Staff Augmentation• Training/Professional

Development• Internal Projects

State Broadcasting

• Operations• Contracted Services• Contingency Services• Training/Professional

Development• Internal Projects

Legislative Reference Center

• Subscriptions • EBSCO Subscription• FFIS Subscription• Lexis Nexis• Operational Supplies

Proposed Projects

• Legislative Audit Work Paper Automation

• Legislator Portal Phase II• Search Application Upgrade• Codification Application Upgrade• Capitol Data Display Project