Reuben H. Fleet Science Center€¦ · bar and bat mitzvah celebrations. As these young men and women are welcomed as adults to the community, commemorate this rite of passage at

(619) 685-5761 www.rhfleet.org

Reuben H. Fleet Science CenterEvent Planning Guide

2(619) 685-5761 www.rhfleet.org

The Reuben H. Fleet Science Center received LEED®

(Leadership in Energy and Environmental Design)

Silver Certif ication for Existing Buildings: Operations

and Maintenance in May of 2010. Through the

process to achieve LEED certif ication, many steps

have been taken to proactively green both visitors’

spaces and behind-the-scenes work areas.

Since an expansion to the building in 1998, The Fleet

has worked to dramatically reduce energy and water

consumption. In fact, thanks to new technologies and

energy-saving strategies, the Fleet now consumes

less energy today than it did prior to the 1998

expansion, which doubled the size of the facility.

The LEED Green Building Rating System is the

nationally accepted benchmark for the design,

construction and operation of high-performance

green buildings.

Doing Our Part

LEED’ and related logo is a trademark

owned by the U.S. Green Bui lding Counci l

and is used by permission.


The Reuben H. Fleet Science Center (the Fleet) of fers

an ideal atmosphere for your next meeting or special

event. Featuring seven unique hands-on galleries, the

Fleet has more than 100 science exhibits and four

spacious meeting rooms (for lectures, board meetings,

presentations or luncheons) as well as the 314-seat

Eugene Heikof f and Marilyn Jacobs Heikof f IMAX Dome

Theater. Our new digital dome projection system will

take your event to the next level.

With a variety of ways to customize your event at our

multi level facil ity, our galleries provide the perfect

ambiance for an elaborate sit-down dinner, cocktail

reception, corporate event, wedding, bar/bat mitzvah,

awards gala, bir thday celebration, prom, or school

function. Located in San Diego’s historic Balboa Park

(close to downtown and the San Diego Convention

Center), the Fleet has a spectacular view of the park’s

iconic Bea Evenson Fountain, which serves as the

perfect backdrop for your special event.

The Reuben H. Fleet Science Center

With two f loors of event space, the Fleet of fers

the following:

• The Full Fleet Experience can accommodate up to 1,500 guests

• Downstairs at the Fleet can accommodate up to 1,000 guests

• Upstairs at the Fleet can accommodate up to 400 guests

• Outside at the Fleet for groups ranging in size from 150 to 1,500 guests

By booking your next event at the Fleet, your support

helps us continue to develop and implement a wide

array of educational programs and exhibits to promote

lifelong learning and a deep appreciation of science and

technology for the entire community.

The Fleet is ready to work with you to create a unique

and dynamic event. We of fer a preferred catering

list of San Diego’s premier event professionals and

exclusive beverage catering (see pages 20-21) for more

information). Our talented team in the Special Events

Department will assist you in the planning process

to help make your event unforgettable. For more

information, please call (619) 685-5761 or send an email

to [email protected] and let the planning begin!


The Fleet is home to the Eugene Heikoff and Marilyn Jacobs Heikoff Dome Theater, the world's first and Southern California's only IMAX Dome

Theater. The giant 76-foot screen is tilted at a 25-degree angle to give audiences the feeling of being suspended in space while enjoying the

world's largest films or engaging planetarium shows. The Heikoff Dome Theater also features the world's first NanoSeam™ dome screen in an

IMAX theater, allowing for sharper, brighter colors and higher-contrast images. The theater also boasts a 16,000-watt digital surround sound

system, comfortable seating and the Rear Window® Captioning System.

Use the Heikoff Dome Theater to impress your guests with digital presentations, conference meetings, award galas, and wedding ceremonies, or

entertain your guests with a breathtaking IMAX film or fully immersive planetarium show. The Heikoff Dome Theater is also available for interactive

video games, like Rock Band, and many more, which can be projected onto the dome screen.

Pictured above the dome is Frank N. Stain, the

Astronaut, featured in the Solar System Adventure

in 1984. Through the years, he is considered the

unofficial mascot of the Heikoff Dome Theater.

The Eugene Heikoff and Marilyn Jacobs Heikoff Dome Theater


The Boardroom

If you are interested in hosting a small meeting

for up to 25 people and desire an intimate

space, the Fleet's Boardroom is the place to

go! This room also features state–of–the–art

audiovisual equipment, and is a great place to

host your next meeting in Balboa Park.

The Grayson Boehm Lecture Hall

Are you searching for a professional, unique

venue that can accommodate a group of up

to 120? Then you've found it! Our classic

Lecture Hall has been the site for the best of

San Diego's more intimate lecture series. The

Lecture Hall features permanent traditional

theater–style seating along with access

to audiovisual and projection equipment,

microphones, a pull–down screen and podium.

The Lecture Hall will meet all of your needs.

The William & Greyson Boehm

Community Forum

Our largest meeting room at the Fleet, the

William and Grayson Boehm Community

Forum, is an excellent location to hold your

next corporate meeting of up to 150 people.

This room lends itself to many dif ferent set–

ups and includes state–of–the–art audiovisual

equipment and projection equipment, high–

end microphones, multiple drop down screens

and podium with a raised stage. This versatile

space is also perfect for more intimate

corporate receptions and dinners.

Meetings Rooms


The Full Fleet Experience

Use the entire museum for your

special event. This large space

can accommodate up to 1,500

guests and is first-rate for a

variety of special events and

large groups. Access is granted

to all 7 of our world–class

galleries. For added impact,

guests can add on a private

movie screening or presentation

in our IMAX Dome Theater.

Wow guests of all ages with the

unparalleled fun and excitement

of the Fleet Experience!

The Venue Space


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Downstairs at the Fleet

The first floor Main Exhibit

Gallery venue space provides a

smaller but interactive special

event experience for up to

1,000 guests. Located on our

main floor, your guests will have

access to 3 exhibit galleries.

From a cocktail reception to

a sit–down dinner, the Main

Exhibit Gallery is sure to impress

your guests.



Upstairs at the Fleet

This second floor venue space

provides ample room for groups

of fewer than 400 guests.

Upstairs can be reserved

separately from the rest of the

facility, allowing an intimate and

private area for your event. With

access to 4 exhibit galleries,

your guests can enjoy our

exhibits exclusively. Upstairs at

The fleet is the perfect package

for smaller groups or groups

with budgetary constraints.



Outside at the Fleet

This breathtaking outdoor space

is for groups ranging in size

from 150 to 1,500 guests. It's

the perfect backdrop for your

special event. Located in front

of the Reuben H. Fleet Science

Center and next to the stunning

Bea Evenson Fountain, this

event space is unforgettable.

Please note that this area

requires a City of San Diego

Park Use Permit, which our

Special Events Department will

submit on your behalf.

New Special Event Permits

are not issued for Balboa Park

during the moratorium period of

Memorial Day weekend through

Labor Day.


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Start your “happily ever after”

at the Fleet. When it comes

to weddings, our goal is very

simple: to give couples the most

memorable wedding possible.

Planning a wedding today can

be time–consuming, expensive

and dif ficult. As a result, the

Fleet is passionate about helping

brides and grooms simplify this

task from start to finish. With

the assistance of your wedding

planner, we can provide helpful

advice, useful tips and above

all expert service with all of

the elements you need to plan

the perfect wedding. Ask lots

of questions—you'll find that

we are here to help make the

wedding planning process fun

and enjoyable and to ensure that

your special day is unforgettable.

Get married under the stars at

the world’s first and Southern

California’s only IMAX Dome

Theater; contact our talented

team in the Special Events

Department for more information

regarding our wedding

package options.

Your Wedding at

the Fleet

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There's no better place to

host your Sweet Sixteen or

Quinceañera party than at the

Fleet. This is an exciting time in

your life and a time that should

be remembered for years to

come. You and your friends

will have a great time with our

science exhibits, IMAX Theater,

photo booth and hurricane

simulator – even your family

will participate in the fun! All of

these elements are sure to have

your friends raving to you about

how it was the best party ever!

By having your Sweet Sixteen

or Quinceañera party at The

Fleet, you'll be creating lifetime

memories with ease and tons

of fun!

Sweet Sixteen & Quinceanera Party


The Fleet is a great resource for the Jewish

community, with experience and expertise in both

bar and bat mitzvah celebrations. As these young

men and women are welcomed as adults to the

community, commemorate this rite of passage at

a unique venue. Let our staff make this special

coming-of-age event a memorable one. Have your

next bar or bat mitzvah at the Fleet and leave the

planning to us!

Come dance the night away at The Fleet! Have your next prom, dance or school function at this dynamic museum. With beautiful

Balboa Park as the backdrop and fun party booths, like a hurricane simulator, photo booth, ID tag making machine, and a sketch

machine as well as a professional and energetic staff, your night is sure to be full of memories that will last a lifetime. Come and have

fun at the Fleet!

Proms, Dances & School Functions Fleet Style

Bar / Bat Mitzvah



Alcoholic Beverages

The Fleet has an agreement with BarWorks Catered Beverage

Services as an exclusive beverage provider that must be contracted

with directly. Non-alcoholic beverages may be provided by your

selected caterer.

Equipment and Rentals

The Fleet offers tables, chairs, linens, easels, staging and a dance

floor. Additionally, each venue space comes equipped with state–of–

the–art audiovisual equipment and a public-address system. For more

advanced event production needs, please contract directly with one

of our Preferred Vendors. Refer to our Preferred Vendor directory for

more information. Additional charges do apply.

Availability

The Fleet is available 365 days a year to host special events. Please

contact our talented team in the Special Events Department at

(619) 685-5761 or via email at [email protected]. They will

check availability for specific dates and times and assist you in the

planning process.

Courtesy Date Holds

You may request a courtesy hold on a single special event date.

Courtesy holds are good for one month. If another client inquires

about your desired date, you have the first right of refusal.

Event Staffing

The Fleet's Event Production Crew will be onsite the day of your

event to assist the Special Event Manager with logistics within the

Fleet. The Event Production Crew is available to set–up, tear down,

move inventory, and assist contracted vendors during the event.

Additionally, we have a team of Special Event Volunteers available

to assist with registration/check– in and greeting your guests. These

services are available to you at no extra charge!

Invitations

Invitations or announcements are to be approved by the Fleet’s

Special Events Department prior to printing or distribution. This

approval process permits the Fleet to ensure the accuracy of the

information being provided and the branding of our museum.

Kitchen Facilities and Usage

The Fleet is equipped with a kitchenette that may be used by caterers

from our catering list. Please refer to our Exclusive Catering Directory

for a comprehensive list.

Parking

Free parking is available directly behind the Fleet. The Fleet does

not own or operate the parking lots adjacent to the museum. The

parking lots are owned and operated by the City of San Diego. You

may reserve VIP parking spots or arrange for valet parking service

by submitting a Park Use Permit through the City of San Diego. Our

Special Events department will work with you to submit this Park

Use Permit for your event. Valet parking services are available via an

outside vendor for an additional charge.

Preferred Vendors & Exclusive Caterers

To make sure your special event is a success, the Fleet has a list

of preferred vendors and exclusive caterers for your use. Our team

of preferred vendors and exclusive caterers are familiar with each

venue space and offer a complete range of services as showcased

in this brochure. If you'd like to use a vendors or caterer that is not

on our list, please contact the Special Events Department for more

information.

Site Visits

On behalf of the Fleet's Special Events Department, we would be

thrilled to schedule a site visit with you to showcase what our museum

has to offer. Please contact the Special Events Department at (619)

685-5761 or via email at [email protected] to schedule a

personal tour of our venue space.

The venue space at the Fleet is in high demand. We recommend you secure a date as soon as you know when your special event is going to take place. Next, plan your site visit by contacting our talented team in the Special Events Department at (619) 685-5761 or via email at [email protected]. Then let the planning begin! A special event is considered booked with a signed Reuben H. Fleet Science Center Facilities Use Agreement and a 50% deposit.

Once the Fleet is reserved for your special event, you can begin the comprehensive planning with your event manager. We provide extensive support to ensure professional execution of your special event. We will work closely with you to finalize all of your logistics, including catering, volunteer, and event production crew staffing, room diagrams and scheduling a final walk-through. Full payment of your remaining balance is due 30 days prior to your event. Exceptions do apply for late bookings.

What the Fleet Has to Offer

The Science of Booking Your Event


The following is a l ist of exclusive caterers for the Reuben H. Fleet Science Center. These caterers are familiar with the unique challenges presented to the food service professionals when working in a museum environment. We are confident that their high standards wil l meet all of your requirements.

Exclusive Caterers

The Abbey Catering & Event Design

Robert Battoe (866) 535-8949 x. 728(619) 955-8676 [email protected]

Catering by Charles Rubin

Charles Rubin (619) [email protected]

Continental Catering

Denise Jermyn(619) 698-3500(619) 698-4324 -faxdenise@continentalcateringsd.comwww.continentalcateringsd.com

Festivities Events

Meredith Bell (858) 547-3772 x319(619) 780-2244 [email protected]

Giuseppe Restaurants& Fine Catering

Matt Flinders(858) 869-4124(858) 581-2206 [email protected]

Indulge Contemporary Catering

Flor Franco(619) 934-5700(619) 934-5702 -faxinfo@indulgecontemporarycatering.comwww.indulgecontemporarycatering.com

Personal Touch DiningSan Diego Prom Connection

Tracy Zemke(858) 638-0672(619) 923-2100 [email protected]

The Prado Catering

Doreen Vita Black(619) 557-9441 x 202(619) 557-9442 [email protected]

The Wild Thyme Company

Jeanna Grant(858) 527-0226(858) 527-0296 [email protected]

Exclusive Beverage Service

BarWorks Catering

Mark Harp(858) [email protected]

Preferred Vendors

Beverage Service

Eurobar

Brock Thorpe(619) [email protected]

Joes on the Nose Organic Espresso Catering

David Wasserman(858) [email protected]

Charter Bus Companies

Coach American San Diego Convention Center Corp.

(619) 477-8687www.coachamerica.com

Five Star Tours

(619) 232-5040www.fivestartours.com

Goldfield Stage

(619) 579-5300www.goldfieldstage.com

Sun Diego Charter

(619) 336-9200www.sundiegocharter.com

Sundance Stage Lines, Inc.

(619) 525-1570www.sundancestage.com

Entertainment & Production Companies

All Star Imaging SystemsJesseca Bry(760) [email protected]

Bollotta Entertainment

Alice Stinnett(619) [email protected]

Casino Magic Parties, LLC

Raina Moses(619) [email protected]

Classy Event Group

Peyton Vincent (858) [email protected]

Mad Catz, Inc.

Tim Dilullo(619) [email protected]

Music As You LIke It

Keith Dannon(619) 223-5732(619) 226-4492 [email protected]

Pacific Event Productions

Dani Evangelista(858) [email protected]

Party Pals

Linda Welker(858) [email protected]

Party Psychic

Lezlie Bernal(619) [email protected]

Caterers & Vendors


Event Decor

AFR Event Furnishings

Kristen Spooner(619) 819-9680(619) 923-3181 [email protected]

Classic Party Rentals

Erin Regan Kaminski (858)496-9700eregan@classicpartyrentals.comwww.classicpartyrentals.com

Concepts Event Design

Haydee Alderete(619) [email protected]

Kool Party Rentals

Anthony Grif fin(858) [email protected]

Lounge Appeal EventFurniture Rentals

Clint Griggs(619) [email protected]

Florists

Embellishmint Floral& Event Design Studio

Dawn Stone(619) [email protected]

Four Seasons Flowers

Carma White(858) [email protected]

Simply Adina Floral Design

Adina Onda(760) [email protected]

Hair, Make Up & Accessories

A New Twist

Ellie Bloomgren(619) [email protected]

Elise Reuben Custom Couture

Jamie Stephens(951) [email protected]

Sandra Nicole Bridal Accessories

Nicole Buczek(909) [email protected]

T&T Make–Up

Tess Hildesheim(760) [email protected]

Limo Transportation

Epic Transportation LLC

Ryan Silva(858) [email protected]

Top Dog Limo Bus, Inc

Russ Van Huizum(858) [email protected]

Torrey Pines Transportation Inc

Anne Daniells(800) [email protected]

Photography

1 Look Back Photography

Mike & Ellie Bloomgren(858) [email protected]

ABI Photography

Dennis Way(858) 279-3337(858) 232-1929 [email protected]

Kristina Chartier Photography

Kristina Chartier(858) [email protected]

Tuxedos/Formal Wear

Friar Tux Shop

www.friartux.com

Wedding & Event Planners

Absolutely Events

Angie Metts(619) [email protected]

The Best Wedding for You

Julie Scrivener(858) 775-4543julie@thebestweddingforyou.comwww.thebestweddingforyou.com

Bliss Events

Rachel Welland(619) [email protected]

Events, Interiors & Flowers

Carmin Cermak(619) [email protected]

Kenneth Day Weddings

Ken Day(619) [email protected]

La Dolce Idea

Sabrina Cadini, PBC(858) [email protected]

Signature Events

Angel Hanzal(619) [email protected]

Plan It San Diego

Rachel Peniche(858) [email protected]

Caterers & Vendors (cont’d.)


Passion for Food. Passion for Service. Passion for Life.

Corporate EventsBusiness MeetingsThemed EventsFundraisers & GalasHomecoming DancesFormals & PromsPrivate Parties



BCatered Beverage Service Complete bar service for any event

From Beer and Wine to Top Shelf Spirits Let the professionals do the work for you!

BARWORKS

www.barworkscatering.com

WWW.CLASSICPARTYRENTALS.COM

For information on our products & services please visit us in person or online

7069 Consolidated Way, Suite 300 San Diego, CA 92121

Tel: 858.496.9700


Proms • Homecoming Dances • Sports Banquets • School Events858.638.0672 • sandiegopromconnection.com

We’ll make your special night

www.personaltouchdining.com 858-638-0672

Proud to be a Reuben H. Fleet Science Center Preferred Caterer


www.musicasyoulikeit.com | 619.223.5732

NOVELTYactsLIVEmusic

DISCjockeys

Your entertainment specialists since 1973


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608 ft2

2,400 ft2

276 ft2

Second FloorNot to Scale

Building Map

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Grayson BoehmLecture Hall

1,528 ft2

2,200 ft2

6,700 ft2

1,530 ft2

William & Grayson BoehmCommunity Forum

Main Gallery4,470 ft2

4,500 ft2Theater Lobby

North Star Science Store

Outside the Fleet

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Entry RotundaTicketing

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Ground FloorNot to Scale

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Contact:Debbie Lowery-CunningSenior Manager, Group Sales & Special Events(619) [email protected] El Prado, San Diego CA 92101


Photos by Kristina Chartier Photography

Documents

Reuben H. Fleet Science Center€¦ · bar and bat mitzvah celebrations. As these young men and women are welcomed as adults to the community, commemorate this rite of passage at