Kimberly B. RoyPhone: 540-383-9002

E-mail: Kimberly.Roy41814@gmail.com

To obtain a position that will utilize my administrative skills, knowledge, and experience in a dynamic, team-oriented environment. EXPERIENCE

Document preparation Excellent interpersonal skills and client interface Self-motivated Excellent organizational skills Successfully manage multiple tasks Dedicated, excellent work ethic

  PROFESSIONAL WORK EXPERIENCE 

Medtronic March 2015 – Present (Previously Covidien)Washington, DCExecutive Assistant

Provide administrative support to Global Government Affairs team, including:o Calendar maintenance (IR)o Travel planning (IR)

Provide support for department initiatives (GGAA and IR)o Create and maintain presentations, status reports, team folders, key documents,

departmental communications, etc. Represent the department in a professional, efficient and effective manner in all

communication and interactions:o Serve as a key contact point for executives, key BU and geography stakeholders, and

other Medtronic departments and external entitieso Handle sensitive or confidential informationo Provide appropriate information to contacts (handling questions, issues, follow-ups)o Apply knowledge of business and department objectives and prioritieso Serve as an information resource on organizational practices, policies and procedures

Provide document management support:o Create documents, proof, update, scan, copy, file, proactively maintain, etc.

Provide lead administrative and event support and direction for meetings (staff meetings, organization-wide meetings, audio conferences, video conferences, and general meetings):o Scheduling, agendas, meeting materials, set-up, minutes, sign-up, shut down, etc.

Administer components of departmental initiatives, as required and specified in final points.

Applies knowledge of and experience in company processes to assist in the development, implementation and administration of projects and procedures, including presentations to and approvals by executive management. Identifies and implements process improvements.

Conducts research and gathers and compiles information as requested. Provides skilled technical support with minimal direction, which may include data

coordination and data analysis.

Kimberly B. RoyPhone: 540-383-9002

E-mail: Kimberly.Roy41814@gmail.com Handles most issues and requests by executing an alternative on own initiative or

recommending best alternative to Vice President or others.

Interacts with peers, clients, and outside partners on matters of significant importance on a frequent basis. Involves planning and preparation of the communications. Requires skill, tact, persuasion, judgment, and/or negotiation to accomplish objectives.

Support director of employee and stakeholder engagement programs, as well as the company’s political action committee, as directed.

Covidien February 2007- March 2015(Previously Tyco International)Washington, DCExecutive Assistant/Office Manager

Responsibilities included: 

Assistant to VP of Global Government Affairs Office; Provide administrative support for Government Affairs Team of Lobbyists; Scheduling and coordinating both international and domestic travel; Preparing and proofreading various documents; Responsible for maintaining files & databases; Processing inter-office forms and expenses reports (INFOR system); Communicating with clients via written correspondence, electronic mail and telephone; Coordinating domestic/international video and telephone conference calls; Responsible for briefing books for meetings w/clients; Creating Microsoft PowerPoint presentations; Maintain Congressional Member files- collect and organize materials regarding District

and State information for meetings with members; Organize Political Action Committee - prepare PAC checks/letters, maintain files/budget; Design and maintain advocacy material using InDesgin program; Help design and maintain Government Affairs Intranet website: Preparation and handling the filling of company Federal Lobbying Reports; Responsible for service and maintenance of all office machines (copiers, faxes,

computers) contracts; Maintain of Office Budget - invoices for vendors/consultants/subscriptions; all aspects of

facility (DART System); Handled relocations and build outs of Government Affairs office (2 times); Help onboarding new employees (computers, workstation, phone, etc.) Performing general office duties as required. 

  Tyco International (US) Inc. June 2004- February 2007Washington, DCAdministrative Assistant

Responsibilities include:

Provide administrative support for Government Affairs team of Lobbyist Scheduling and coordinating both international and domestic travel; Preparing and proofreading various documents, maintain files & databases; Processing inter-office forms and expenses reports; Communicating with clients via written correspondence, electronic mail and telephone; Coordinating domestic/international conference calls; Creating briefing books for meetings w/clients; Creating Microsoft PowerPoint presentations; Maintain Public Affairs Representative files- collect and organize materials regarding District

and State information for meetings with members; Organize Political Action Committee - prepare PAC checks and letters, maintain check book; Assist in service and maintenance of all office machines (copiers, faxes, computers); and Performing general office duties as required.

  TEVA Pharmaceuticals September 2003 -May 2004North Wales, PASenior Legal Secretary Responsibilities include: 

Overall coordination of patent opinion files, US & Canadian; Maintain electronic legal files and patent opinion database; Scheduling and coordinating both international and domestic travel; Preparing and proofreading various legal documents; Processing inter-office forms and check requests; Creating and maintaining quarterly reports; Communicating with clients via written correspondence, electronic mail and telephone; Coordinating domestic/international conference calls; Creating Microsoft PowerPoint presentations; and Performing general office duties as required. 

 Rocchino's Landscaping Company May 2003 - September 2003Ottsville, PA Part-timeAdministrative Assistant

Responsibilities included: 

Overall coordination of client files; Managing accounts and invoicing through Quicken; Handling employee payroll; Assisting with marketing materials and mailings; Communicating with clients and vendors via written correspondence, electronic mail and

telephone; and Performing general office duties as required.

 Media Matrix November 2000 - May 2003Horsham, PA

Show Coordinator  Responsibilities included:  

Overall coordination of the Trade Show Division operations; Managing the client contact database of over 2,200 clients; Assisting exhibitors with booth details (sponsorships, materials for booth, meeting

rooms); Communicating with clients via written correspondence, electronic mail and telephone; Working on-site during Trade Shows in the Show Management Office; and Performing general office duties as required.

 Vorys, Sater, Seymour and Pease, LLP October 1998 - November 2000Washington, DCLegal Secretary/Administrative Assistant  Responsibilities included:

  Scheduling and coordinating both international and domestic travel; Arranging board meetings and assembled client luncheons; Conducting extensive internet research; Preparing mass mailings; Monitoring client billing; Maintaining billing and correspondence files; Processing inter-office forms and check requests; Reconciliation of monthly credit card accounts; Preparing bi-annual lobbying reports for clients (House/Senate); Preparing and proofreading various legal documents; Updating and maintaining client contact database; Communicating with clients via written correspondence, electronic mail and telephone;

and Performing general office duties as required.

  

EDUCATIONThomas Stone High School June, 1995Graduated with Honors Vice President of Senior ClassStudent GovernmentClass Council

 

COMPUTER SKILLS Act 2000 Lotus Notes Microsoft Office Suite Mail Them Pro V6.2 EXPOCAD Quicken (Beginner)Adobe Professional (Beginner)Adobe InDesign (Beginner)INFOR Expenses Management DARTPeopleSoft