Request for Proposal - Moffitt Cancer Center · Web viewMoffitt Overview The H. Lee Moffitt Cancer Center & Research Institute, Inc. (“Moffitt” or “Moffitt Cancer Center”),

Benefits & ACA Solution RFP 17-11-SSP Moffitt Cancer Center 1

Table of Contents1 Executive Summary.............................................................................................................................4

1.1 Moffitt Overview..........................................................................................................................4

1.2 Benefits Administration & ACA Compliance Overview................................................................4

2 Vendor Instructions.............................................................................................................................4

2.1 RFP Purpose.................................................................................................................................4

2.2 RFP Contents...............................................................................................................................4

2.3 RFP Timeline................................................................................................................................4

2.3.1 Vendor Pre-Submission Conference....................................................................................5

2.4 Response Requirements..............................................................................................................5

2.5 Award Criteria..............................................................................................................................5

2.6 Scoring and Evaluation Criteria....................................................................................................6

3 RFP Questions and Solution Requirements.........................................................................................7

3.1 Company Information..................................................................................................................7

3.2 Solution Overview........................................................................................................................7

3.3 Solution Functionality..................................................................................................................8

3.3.1 Health & Welfare Functionality............................................................................................8

3.3.2 Dependent Verification Services..........................................................................................9

3.3.3 Affordable Care Act (ACA) Functionality..............................................................................9

3.4 Technical and Architectural Requirements................................................................................11

3.4.1 General..............................................................................................................................11

3.4.2 Application Servers............................................................................................................11

3.4.3 Database Servers...............................................................................................................11

3.4.4 Databases..........................................................................................................................12

3.4.5 Network.............................................................................................................................12

3.4.6 Workstations......................................................................................................................13

3.4.7 Integration.........................................................................................................................13

3.5 Security......................................................................................................................................14

3.5.2 Rating Information....................................................................................................................14

3.5.3 Risk Management Policies and Procedures..............................................................................14


3.5.4 Network Security and Data Management.................................................................................14

3.5.5 Regulatory and Compliance Management................................................................................15

3.5.6 Past Circumstances/Claims/Breaches.......................................................................................15

3.6 Maintenance and Support.........................................................................................................16

3.7 Implementation and Training....................................................................................................17

3.8 Pricing........................................................................................................................................18

3.9 Vendor Itemized Pricing.............................................................................................................18

Appendix 1 – Vendor Acknowledgement Form Intent to Respond..........................................................19

Appendix 2 – Supplier Diversity Utilization and Subcontracting Plan........................................................20


1 Executive Summary

1.1 Moffitt Overview The H. Lee Moffitt Cancer Center & Research Institute, Inc. (“Moffitt” or “Moffitt Cancer Center”), located in Tampa, Florida, began operations in 1986. As an academic and research medical center, Moffitt is the only National Cancer Institute-designated oncology research institute in Florida and one of the Southeast's leading cancer centers.

Comprised of an inpatient facility, ambulatory outpatient surgery center, ambulatory clinics, a cancer screening facility and research laboratories, Moffitt offers a sophisticated network of services and technologies that assure the citizens of its region convenient, cost-effective, high quality health care. Moffitt’s workforce is currently comprised of approximately 5500 employees, 700 medical residents, 600 volunteers, and 1000 students and interns.

1.2 Benefits Administration & ACA Compliance OverviewMoffitt currently has a need for a solution that will provide Moffitt and its employees with the capability to select and manage employee benefits, while also tracking and reporting on employee ACA compliance.

2 Vendor Instructions

2.1 RFP PurposeThe purpose of this Request for Proposal (RFP) is to solicit vendor proposals to provide a solution for managing the benefits administration and ACA compliance business functions to Moffitt.

2.2 RFP ContentsThis RFP package includes the following documents and contents, which require response as part of the vendor’s proposal as indicated:

1. Request for Proposal (RFP) Document – requires response2. Vendor Acknowledgement Form (Appendix 1) - requires response3. Supplier Diversity Utilization and Subcontracting Plan (Appendix 2) – requires response

2.3 RFP TimelineThis RFP shall be conducted under the following time line, which is subject to change only upon prior approval by the Moffitt Purchasing Department and granted to all vendors.


Event Date

Issuance of Bid 3/7/17

Return of Intent to Bid 3/14/2017

Vendor Conference Call 3/16/2017

Bid Packages Due from Vendors 3/24/17

Award of Bid TBD

On the date indicated above for ‘Bid Packages Due from Vendors’ in the timeline section of this RFP, your bid must be received, via e-mail, per the response requirements below, by no later than 2:00 p.m.

2.3.1 Vendor Pre-Submission ConferenceMoffitt will conduct a vendor Pre-Submission conference call to further clarify and discuss the requirements of this RFP on March 16, 2017 11:00am - 1:00pm EST: 800-206-6032. Conference ID: 7457113.

2.4 Response RequirementsAll responses, proposals, communications, and correspondence required during the Request for Proposal process must be directed to:

Lori Perks Sr. Business Operations [email protected]

Your response should be provided in electronic format. All responses will be confidential. Failure to adhere to this requirement may result in your organization not being considered.

2.5 Award CriteriaThe award of this Request for Proposal is subject to terms and conditions contained herein and any that will be developed by Moffitt during the Request for Proposal process to augment purchase order conditions of purchase.

Quality of service, pricing, products, and other terms of purchase will be an integral part of the decision selection process.


mailto:[email protected]

If you are awarded this bid, a guideline will be developed that will quantify, monitor, and provide a plan for cure of deficiencies which shall include, but not be limited to, reimbursement of personnel and administrative costs, monetary assessment for continual deficiencies, and possible cancellation of agreement.

Moffitt reserves the right to award this agreement in whole or in part to the vendor that can best meet Moffitt’s business needs.

Moffitt assumes no responsibility and bears no liability for vendor costs incurred by a company in the preparation and submittal of a proposal in response to this RFP.

2.6 Scoring and Evaluation CriteriaArea Percentage Weight

Company Overview/ Solution Overview 5%

Functionality (Includes Requirements, Reporting and Integration) 40%

Technical and Architecture 15%

Security 10%

Maintenance and Support 10%

Implementation and Training 10%

Pricing 5%

Diversity 5%

TOTAL 100%


3 RFP Questions and Solution Requirements

3.1 Company Information1. Please provide the Company name, corporate mailing address, telephone number, and

website address.

2. Identify the name, title, mailing address, telephone and fax numbers, and e-mail address of the primary contact person for this RFP response/project.

3. Please provide details on the financial stability of your organization, including Dunn & Bradstreet, Moody’s, Standard & Poor’s, or other applicable financial ratings.

4. Please provide a brief overview of your organization including number of years in business, number of employees, product and services offering, clientele market description, and any parent corporations if applicable.

5. Provide information regarding any discussions or plans that would affect the company structure such as a merger, acquisition, consolidation, etc.

6. What attributes make your organization an ideal partner for Moffitt?

3.2 Solution Overview1. Please provide an overview of the solution proposal.

2. Please give a brief overview of the product including date of first launch, major developments, and any previous ownership if applicable.

3. What is the release schedule for major and minor product updates?

4. What is the software version of proposed solution? When is the next significant version expected to be released?

5. Please list any industry awards that the proposed solution has received, the awarding party, and the date received.

6. Please indicate the total number of healthcare center/system implementations of the product in the last three years, the sizes of the clients, and the number of users.

7. What are the key attributes that make your proposed solution stand out in the market place as an ideal fit for this RFP and the goals that Moffitt is trying to achieve?

8. Describe any value-added consulting or advisory services offered by the Company.


3.3 Solution Functionality

3.3.1 Health & Welfare Functionality1. Describe how the proposed solution applies business rules and logic checks to determine

benefits eligibility.

2. Describe the proposed solution’s ability to designate unique benefit offerings to specific employee groups (e.g. grandfathered programs).

3. Does your Company have prior experience interfacing with Moffitt’s HRIS, Lawson Payroll? If so, please describe the Company’s experience?

4. Describe the proposed solution’s levels of administrative access and Moffitt’s ability to manage it.

5. Describe the enrollment events supported by the proposed solution (annual enrollment, life events, status changes, and ACA 30-hour eligibility rule).

6. How does the proposed solution support concurrent processing of elections for the current plan year (e.g., new hire elections) and annual enrollment changes for the future plan year?

7. Describe the proposed solution’s enrollment process for life insurance requiring evidence of insurance (EOI).

8. Describe the proposed solution’s ability to perform imputed income calculations and pass the calculation to HRIS.

9. What employee benefits communication tools are provided by the proposed solutions?

10. Describe the health and welfare actions employees can perform via mobile access.

11. Describe functionality offered in mobile environment. What mobile platforms are supported?

12. Describe the health and welfare actions employees can perform via direct access.

13. What decision-support tools are available to employees during the enrollment process?

14. Describe the health and welfare self-service functionality for HR administrators.

15. Describe how the proposed system handles retroactive effective dates or changes.

16. Describe how and when the proposed system reports eligibility to carriers.

17. Describe how the proposed solution determines premium payments for self-billing.

18. Describe the yearly client planning process for annual enrollment.


19. Describe how the proposed solution supports beneficiary designations.

20. How does the proposed solution ensure data integrity is maintained and all environments are in sync (carriers, client, etc.)?

21. Describe how the proposed system handles history of data and changes made in the solution by the Administrators or employees. Is a detailed audit trail of historical data maintained in the solution and for how long?

22. Is a detailed history that includes all changes made to an employee record throughout the year available for ACA reporting purposes?

23. Describe the proposed solution’s standard health and welfare administration reports. What ad hoc reporting capabilities are supported?

24. Describe the future direction of the solution’s benefits administration services. Describe the system upgrade process along with the frequency of upgrades.

3.3.2 Dependent Verification Services1. Please provide an overview of the proposed dependent verification process.

2. How do employees submit documentation?

3. Describe the process for canceling ineligible dependents from coverage. For example, what happens when a dependent ages off of coverage and will it adjust the coverage level?

4. Is there reporting mechanism for outstanding dependent verifications?

3.3.3 Affordable Care Act (ACA) Functionality1. Please provide an overview of the ACA offering.

2. How does the system track and measure hours of service (including breaks in service) for the 30-hour full-time threshold eligibility component of the Employer Mandate?

3. Can the system support more than one hourly data tracking method (i.e. look-back for hourly and monthly for salaried)?

4. What is included in the system’s compliance-reporting package?

5. Does the proposed system provide data checks to ensure the accuracy of the data? What is the system’s process? What is Moffitt’s involvement?

6. Does the system provide 1094-C and 1095-C reporting assistance on a stand-alone basis? Or, is the offering packaged with full-time (30+-hour) tracking and eligibility determinations?


7. What is the standard file format to receive and process the data elements for 1094-C and 1095-C reporting?

8. What frequency does the system accept the data (i.e. monthly, quarterly, annually)? Are data checks provided that ensures the accuracy of the data? Explain the process and Moffitt’s involvement.

9. Will the system generate and deliver the IRS Forms 1094-C and 1095-C to Moffitt for delivery to employees and transmission to IRS? In what format? Is 3rd party printing and delivery, or an electronic version available?

10. Will the proposed solution prepare the required 1095-C forms for non- active employees (i.e. COBRA, retirees, QBs)?

11. What is the process and timing for providing updates and/or system changes? Explain how the system will monitor and communicate changes in regulations that affect the solution?

12. Describe the methods the solution provides for monthly data management and validation for eligibility and affordability measurement.


3.4 Technical and Architectural Requirements

3.4.1 General1. Please describe the solution architecture:

2. Does the system have architectural diagrams and technical specifications that Moffitt can review? If so, please provide with RFP response.

Include all system components (Application/database servers, authentication, network, database, interfaces, browsers, desktop, reporting, etc.)

3. If solution is cloud or remote hosted, what is the length of data retention? Is the application and/or database environment single or multi-tenant? (Single-tenant is

strongly preferred for this solution.) If multitenant, what security controls are in place to protect against information breaches? If agreement is discontinued, what mechanism is provided to return Moffitt’s data?

3.4.2 Application Servers4. What application server platforms are supported?

Windows Server 2012 Virtual Machine (VM) ____ Windows Server 2012 R2 (64-bit) Virtual Machine (VM) ____ Windows Server 2012 (Physical Only) ____ Windows Server 2008 R2 ___ Other _______________________

o If other please explain why ___________________________

5. What anti-virus is supported? Sophos ____ Other __________________

o If Sophos is not supported, please provide documentation for exceptions__________________

3.4.3 Database Servers6. What application server platforms are supported?

Linux 5.x ____ Linux 6.x ____ AIX 6 ____ AIX 7 ____ Windows 2008R2 ____ Windows 2012R2 ____ Other: ________________________

o If other, please explain: __________________________7. What anti-virus is supported?

Sophos Other __________________

o If Sophos is not supported, please provide documentation for exceptions


__________________

3.4.4 Databases8. What database platforms are supported?

Oracle 12.x ____ Oracle 11.2.x – Standard, Enterprise Editions ____ Oracle 11.1.x – Standard and Enterprise Editions ____ SQL Server 2012 ____ SQL Server 2014 Standard & Business Intelligence, and Enterprise Editions ____ SQL Server 2008 ____ SQL Server 2008 R2 ____ Other:_________________________


3.4.5 Network9. Server network connection:

How many Network Interfaces are available? ____ How many Network Interfaces are required? ____ Network Interfaces:

o 10 Mbpso 100 Mbpso 1 Gbpso 10 Gbps

Copper Fiber

10. What wireless standards are supported? 5GHz 802.11a/n/ac ____ 2.4GHz 802.11b/g/n ____ Other _______________________


11. What authentication methods are supported? 802.11i (RSN) ____

o WPA2-EAP(TTLS,TLS,PEAP) ____ WPA2-PSK ____ WPA-PSK ____ WEP ____ Other _______________________


3.4.6 Workstations12. What internet browsers are supported?

IE11 ____ Chrome ____ Other__________________



13. Is your solution Java dependent on the desktop? If so, what version?

14. What Operating Systems are supported? Windows 7 Other: ____________________

o If other, please explain why _____________________15. What anti-virus is supported?

Sophos Other __________________

o If Sophos is not supported, please provide documentation for exceptions__________________

16. How much memory is needed to support the application?

3.4.7 Integration17. What methods are provided for interfacing to other systems?

API ____ ETL ____ FTP ____ HL7____ Other:_________________________

o If other please explain ___________________________

18. Provide details regarding previous inbound, outbound, or bi-directional interfaces to the following systems:

Lawson HRIS Lawson Payroll Lawson Benefits Carriers

a. Aetna (Medical, Life & Disability)b. Optum (Rx)c. Guardian (Dental)d. Voluntary Benefit Vendors (such as The Elan Group, Muniz & Associates, and Corestream)e. Discovery Benefits (FSA & COBRA)f. eyeMed (Vision)g. PayFlex (HSA)

3.5 Security

3.5.1 General1. Entity Name __________________________________________________________

2. Security Contact _______________________________________________________


3. Provide Product Website Address _________________________________________

3.5.2 Rating Information4. Will the application collect, receive, process, transmit, store or maintain any of the following

confidential information: Protected Health Information (PHI)? Yes _____ No _____ Credit/Debit Card Data/Bank Account Number? Yes _____ No _____ Intellectual Property/Moffitt Business Information? Yes _____ No _____ Personally Identifiable Information (PII)? Yes _____ No _____

(Customer Info, SSN, Driver License #, Employee/HR Info, etc)

3.5.3 Risk Management Policies and Procedures5. Name of Privacy Officer __________________________________________

6. Name of Security Officer _________________________________________

7. Date of last revision for: Privacy Policy____________________________ Network Security Policy_______________________________________ Acceptable Use Policy ________________________________________

3.5.4 Network Security and Data Management8. Does the company employ encryption for the following:

Data in transit Yes _____ No _____If Yes, Type Used: __________________________________

Data at Rest: Yes _____ No _____If Yes, Type Used ___________________________________

9. Date of Last 3rd Party Penetration Test _______________________________________

10. Date of Last 3rd Party Privacy Compliance Audits _______________________________

11. Would Moffitt data be stored by the company’s sub-contractor? Yes _____ No _____ If yes, provide name ___________________________________________________

12. Will company be responsible for System Maintenance? Yes _____ No _____ If yes, is there a system patch Policy Yes _____ No _____ If yes, frequency of vulnerability scan and patch cycle? ______________________

13. Will you allow Moffitt to audit the security controls? Yes _____ No _____

3.5.5 Regulatory and Compliance Management14. Does the Company have incident response plans and procedures?

Yes _____ No _____


15. Is the Company required to obtain Sarbanes-Oxley (SOX) Type I or Type II Audits? Yes _____ No _____ If yes, please provide the date _____________

3.5.6 Past Circumstances/Claims/Breaches16. Is the company involved in an Active breach investigation?

Yes _____ No _____

17. Has the Company ever had a regulatory proceeding or investigation? Yes _____ No _____ If yes, please explain details _______________________________________________

_______________________________________________________________________

18. During the past 5 years has the Company had any privacy breach incident or complaint? Yes _____ No _____

19. During the past 5 years has the Company had any complaints or litigation pertaining a Network Security or Privacy Breach? Yes _____ No _____


3.6 Maintenance and Support1. Describe the organization and structure of technical support services.

2. Describe the support levels/tiers provided by the Company.

3. What are the methods for contacting technical support?

4. What are the standard support hours and Service Level Agreements (SLAs)?

5. Please estimate the number of FTE’s that Moffitt will need to assign to the solution for product support? Please provide detail, roles recommendations, and number of resources per role.

6. What is the upgrade process and approach for major release upgrades? What is the typical upgrade implementation duration for an organization of comparable size and complexity?

7. What is the change control process? What communications are provided in advance of changes?

8. What is the ability to retain historical data and perform data archival? Please provide detail.

9. How are customer requests for enhancements and customizations handled?

10. Does the Company track or survey its customers on the services provided? If yes, please provide the overall average satisfaction scores or other examples of how customer satisfaction is measured.

11. Describe the ongoing system support provided by the Company.


3.7 Implementation and Training1. Please provide the general implementation strategy for a health system installation of comparable

size and complexity.

2. What is the recommended implementation model/approach and methodology for Moffitt? Please include details on the following:

Expected implementation length End User resource requirements and count for the implementation IT and functional analyst resource requirements and count for the implementation Project Management resource requirements for the implementation Please provide a list of the vendor personnel roles and count required to implement this

project Approach to Analysis Approach to Design Approach to Build Approach to Testing Approach to Go-Live and Go-Live Support and resource requirements Please provide an overview of the installation schedule. Include major tasks and their

duration/staffing/major deliverables.

3. Please describe the documentation and training that will be available to Moffitt users and a training outline.

What is the standard model for training the implementation team? What is the standard training model for the end users at time of go-live? What is the standard training duration for each?

4. Does the company provide staff for the implementation directly or subcontract to partner firms? Please describe and list any proposed subcontractors, if any, and the scope of work they

would perform.


3.8 Pricing

1. What is the licensing/cost structure, types of licenses, length of license term, and license fee structure?

2. How are changes (additions, reductions) to the numbers of licenses handled? Ex. Are True-ups performed? (i.e. yearly evaluation of end users/licenses to payment tiers)

3. Provide separate pricing for ACA solution and reporting.

3.9 Vendor Itemized Pricing

The vendor must provide a proposal with maximum cost for the project based on the project as described herein. To the extent desired, additional recommendations and services or options may be included as additions to the project on an optional basis. These optional items shall be priced separately from this Request for Proposal.

This section must include all costs associated with acquisition, implementation, and ongoing operation of the proposed system as well as any necessary conversions, interfaces, and customizations. Provide complete information regardless of whether it is specifically requested.

Note: To facilitate the cross evaluation of vendor proposals, vendors must propose a complete hardware/system software configuration and should not assume the use of existing computer hardware infrastructure. Consideration of utilizing the existing hardware/system software will occur during contract negotiations.

Moffitt will most likely request more details regarding your cost proposal during our proposal evaluation process. Moffitt understands that the actual costs will be detailed in the standard system contract. Provide a breakdown of the firm's rates, fees and charges for services; by phase and for total project, and a proposed payment schedule. Include estimates of any travel expenses to be charged as part of the project and typical return on investment (ROI) information, if available. Any payment/purchase alternatives, purchase versus licensing, etc.


Appendix 1 – Vendor Acknowledgement Form

Intent to RespondSUBMIT TO:Lori [email protected] (Fax)

RFP NUMBER: 17-11-SSP

RFP TITLE: BENEFITS ADMINISTRATION AND ACA COMPLIANCE SOLUTION

VENDOR NAME and MAILING ADDRESS:

TELEPHONE NUMBER:

FACSIMILE NUMBER:

INTENT TO BID: Yes ______________

No _______________

(If unable to bid, indicate reason below)

VENDOR’S AUTHORIZED CONTACT FOR RFP

NAME

E-MAIL

Please let us know how you heard about this RFP:

__ Notified by Purchasing

__ Community or MWBE Organization

__ Monitoring Moffitt Website

___ Advertisement

___ Other:

SUPPLIER DIVERSITY INFORMATION

Is your firm a “Minority, Women-Owned, Veteran, Service Disabled Veteran-Owned Business Enterprise” defined as a business concern engaged in commercial transactions and is a least fifty-one (51%) percent minority, woman, veteran, service-disabled veteran-owned, and whose management and daily operations are controlled by such persons?

Yes ________________________ No ____________________

Is your firm certified as a “Minority, Woman, Veteran, or Service Disabled Veteran-Owned Business Enterprise”? If yes, please provide the name of the certifying entity and certification dates:

Name of Certifying Entity ______________________________

Certification Date Begins _______________ ______________ Ends _____________________________

I certify that this response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this response and certify that I am authorized to sign this response for the vendor and that the vendor is in compliance with all requirements of the Request for Qualifications.


__________________________________________________________ ________________________________________________Signature Printed Name and Date

Appendix 2 – Supplier Diversity Utilization and Subcontracting Plan

SUPPLIER DIVERSITY UTILIZATION AND SUBCONTRACTING PLAN REQUIREMENT

Moffitt Cancer Center recognizes the importance of supplier diversity in all aspects of our business and procurement practices and actively encourages the development, utilization and economic growth of certified Minority, Women, Veteran and Service Disabled Veteran-owned Business Enterprise (MBE/WBE/VBE/SDVBE). Central to this initiative is the inclusion and participation of a diverse group of vendors doing business with Moffitt Cancer Center and as such, Moffitt encourages the participation of MBE/WBE/VBE/SDVBEs in its procurement process both at the prime vendor level as well as at the subcontractor level of its prime contracts. Moffitt Cancer Center is committed to a comprehensive Supplier Diversity Program that ensures maximum opportunities exist for such diverse businesses

RFP responses should include bidder’s ability to provide fifteen percent (15%) spend with Minority, Women, Veteran and Service Disabled Veteran-owned Business Enterprise (“MBE/WBE/VBE/SDVBE”) related to the specific commodity or services identified in the proposal. Moffitt Cancer Center is an equal opportunity corporation, and, as such, strongly encourages the lawful use of certified MBE/WBE/VBE/SDVBEs in the provision of services by providing a fair and equal opportunity to compete for, or for participation in, providing services. Moffitt Cancer Center believes in equal opportunity practices which conform to both the spirit and the letter of all laws against discrimination, and is committed to non-discrimination because of race, creed, color, sex, age, national origin, or religion. To be considered for inclusion the potential bidder commits to MBE/WBE/VBE/SDVBEs Participation.

The successful bidder shall endeavor to provide fifteen percent (15%) spend with MBE/WBE/VBE/SDVBE related to the specific commodity or services identified in the proposal. A certification letter from any of the following agencies will be required of any bidder and/or identified subcontractor claiming MBE/WBE/VBE/SDVBE status at the time of the RFP response.

Moffitt accepts all Local, State and Federal Government agencies MBE/WBE certifications, including the following:

City of Tampa Hillsborough Coun ty State of Florida Small Business Administration (SBA) 8A Program Certification

Other MBE/WBE certifications accepted include: Florida State Minority Supplier Development Council (FSMSDC) National Minority Supplier Development Council (NMSDC) & regional affiliates Women’s Business Enterprise National Council (WBENC) National Women Business Owners Corporation (NWBOC)

Veteran & Service Disabled Veteran (VBE/SDVBE) Certification/Verification accepted: Department of Veterans Affairs State of Florida Office of Supplier Diversity

Please respond to the section below:

Supplier Diversity Utilization and Subcontracting Plan Requirement: Moffitt Cancer Center recognizes the importance of supplier diversity in all aspects of our business and procurement practices


and actively encourages the development, utilization and economic growth of certified Minority, Women, Veteran and Service Disabled Veteran-owned Business Enterprise (MBE/WBE/VBE/SDVBE s). Central to this initiative is the inclusion and participation of a diverse group of vendors doing business with Moffitt Cancer Center and as such, Moffitt encourages the participation of MBE/WBE/VBE/SDVBEs in its procurement process both at the prime vendor level as well as at the subcontractor level of its prime contracts. Moffitt Cancer Center is committed to a comprehensive Supplier Diversity Program that ensures maximum opportunities exist for such diverse businesses.

Supplier Diversity Utilization and Subcontracting Plan - Vendors responding to this solicitation are required to submit a Supplier Diversity Utilization and Subcontracting Plan for diverse supplier opportunity and participation of certified MBE/WBE/VBE/SDVBEs with their proposal. The Supplier Diversity Utilization and Subcontracting Plan submitted must include the following:

Description of your Supplier Diversity Program.

Proposed percentage of spend with MBE/WBE/VBE/SDVBEs related to the specific commodity or service identified in the proposal.

Outline the plan for achieving 1st tier spend with MBE/WBE/VBE/SDVBEs and identify the percentage of spend.

Outline the plan for achieving 2nd tier spend with MBE/WBE/VBE/SDVBEs and identify the percentage of spend

A list of the certified MBE/WBE/VBE/SDVBEs that will be utilized as 2nd tier subcontract(s)

Reports - The successful Vendor will be required to provide monthly Subcontract Expenditure Reports to Moffitt Cancer Center identifying certified MBE/WBE/VBE/SDVBE participation that lists total payments made to subcontractor(s). The report shall include the names, addresses, type of service or commodity provided, dollar amount paid, payment date, FEID #, name of certification entity, business classification, and copy of vendor certification for each vendor identified in the report.


Documents

Request for Proposal - Moffitt Cancer Center · Web viewMoffitt Overview The H. Lee Moffitt Cancer Center & Research Institute, Inc. (“Moffitt” or “Moffitt Cancer Center”),