Report Writing Training Presentation

Written Communication

Types of Written Communication

INTRODUCTION

Effective Note Taking

Principals

Guidelines

Appropriate Grammar

Types of Written Communication

Printed MessagesEmail

Memos

Training Manuals

Operating Policies

Letters

Efficient Note Taking

Purpose of note taking

Know when to take notes

Note verbal & nonverbal communication

Check for accuracy

Duration of keeping notes

Principles of Effective Report Writing

Guidelines

Types of reports

Resource materials Creating a Checklist

Checklist

Identify the purpose/objectives of the report

Collect & organize information

Create an outline of the report

Start writing

Review the report

Investigative and Incident Report Writing

Audience

•Unlimited readers

•Formal / Professional Tone

Neutrality

•Unbiased

•Factual•Objecti

ve

Time

Frame

•Written promptly (within 24 hrs)

•Gives detailed information with proper sequencing

Questions

•Answers the following: Who, What, When, Where, Why, How

Investigative and Incident Report Writing

Grammar

Importance of grammar

Common Errors

Proofreading

Correct practice

Applying Best Practices

Correct Format

Organization

Check Spelling

Check Grammar

Conclusion

Written communication has many forms and uses.

Effective note taking is vital to create a factual report.

Effective report writing lends credibility to an investigation.

Correct application of grammar is important to convey the correct information in the report.

References

Bradley, S. (2006). How Important Is Proper Grammar And Word Usage To

Effective Communication? Retrieved from

http://www.vanseodesign.com/blogging/proper-grammar-and-effective-communication/

HRS. (n.d.) Written Communication. Retrieved from

http://www.uncg.edu/hrs/writcomm.htm

IG Legal staff. (n.d.) Investigation Manual, Chapter 6 – Interviewing. Retrieved from

www.ig.navy.mil/.../Investigations%20Manual%20(word)/Chapter%206%20-

%20Interviewing.doc

Wood, K. (2010). Tips For Writing An Incident Report. Retrieved from

http://technicalbusinesswriting.suite101.com/article.cfm/tips-for-writing-an-incident-report