CHAPTER - I

1.1 INTRODUCTION

Training is a systematic program of the organization which aims at increasing the

aptitude, skills and abilities. It is the process of increasing the knowledge and skill of a

student for doing a particular job.The objective of the study is to get familiarize to the

current industrial scenario. It enhances with the first hand idea on the general working of

the organization. An environment, where one can actualize the knowledge they have

acquired in their curriculum. This exercise is an opportunity to understand the

organizational structure, functional departments, flow of information and other such

information about an organization.

Some of the things that can be learned through this training

To obtain the knowledge about the organization setup of B V Fabrics private

limited.

To know about the functional as well as managerial aspects of the company.

To know about the production function of the company.

To have practical knowledge of process involved in company.

To know welfare measures availed by the workers in company.

To understand the recruitment process.

To understand the management skills and efficiency of the workers in the

particular training organization.

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1.2 INDUSTRY PROFILE

The Indian textile industry is one of the largest and oldest sectors in the country

and among the most important in the economy in terms of output, investment and

employment. The sector employs nearly 35 million people and after agriculture, it is the

second-highest employer in the country. Its importance is underlined by the fact that it

accounts for around 4% of Gross Domestic Product, 14% of industrial production, 9% of

excise collections, 18% of employment in the industrial sector, and 16% of the country’s

total exports earnings. With direct linkages to the rural economy and the agriculture

sector, it has been estimated that one of every six households in the country depends on

this sector, either directly or indirectly, for its livelihood.

A strong raw material production base, a vast pool of skilled and unskilled

personnel, cheap labour, good export potential and low import content are some of the

salient features of the Indian textile industry. This is a traditional, robust, well-

established industry, enjoying considerable demand in the domestic as well as global

markets.

Global Textiles

The global textile and clothing industry is estimated to be worth about US$ 4,395

bn and currently global trade in textiles and clothing stands at around US$ 360 bn. The

US market is the largest, estimated to be growing at 5% per year, and in combination

with the EU nations, accounts for 64% of clothing consumption.

The Indian textile industry is valued at US$ 36 bn with exports totalling US$ 17

bn in 2005-2006. At the global level, India’s textile exports account for just 4.72% of

global textile and clothing exports. The export basket includes a wide range of items

including cotton yarn and fabrics, man-made yarn and fabrics, wool and silk fabrics,

made-ups and a variety of garments. Quota constraints and shortcomings in producing

value-added fabrics and garments and the absence of contemporary design facilities are

some of the challenges that have impacted textile exports from India.

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India’s presence in the international market is significant in the areas of fabrics

and yarn.

India is the largest exporter of yarn in the international market and has a share of

25% in world cotton yarn exports

India accounts for 12% of the world’s production of textile fibres and yarn

In terms of spindleage, the Indian textile industry is ranked second, after China,

and accounts for 23% of the world’s spindle capacity

Around 6% of global rotor capacity is in India

The country has the highest loom capacity, including handlooms, with a share of

61% in world loomage.

Textile during industrial revolution

Although the textile industry grew and flourished especially during the Middle

Ages, it did not undergo remarkable expansion until the industrial revolution. Textile

industry remained as a cottage industry until the 18 th century. The advantage of co-

operation were realized much earlier and number of workers occasionally operated

together under one roof with one such group operating a mill in Zurich in 1568 and

another early England in 1717. The industrial reveloution, at its height between 1760 and

1815 greatly accelerated the growth of the mill system inventions as John Kay`s flying

shuttle (1733) and the mechanical spinners developed by Sir Richard Cartwright (1769)

and Samuel Crompton (1779) helped to transform the industry into a significant element

of international trade and national economy.

21st century

In 2002, textiles and apparel manufacturing accounted for $400 billion in global

exports, representing 6% of world trade and 8% of world trade in manufactured goods. In

the early years of the 21st century, the largest importing and exporting countries were

developed countries, including the European Union, the United States, Canada and

Japan. 

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The countries with the largest share of their exports being textiles and apparel

were as follows (2002):

Bangladesh: 85.9%

Macau: 84.4%

Cambodia: 72.5%

Pakistan: 72.1%

El Salvador: 60.2%

Mauritius: 56.6%

Sri Lanka: 54.3%

Dominican Republic: 50.9%

Nepal: 48.7%

Tunisia: 42.4%

Indian textile industry

Textile industry in India accounts for around 7% of the country’s GDP (Gross

Domestic Product) and about a fifth of the total industrial production. It contributes 14%

of value addition in the manufacturing sector, and about a third of the country’s foreign

exchange earning comes from this sector. Over the years India’s percapita availability of

cloth also increased from 17.3 sqm in 1980-81 to 21.2 sqm in 1996-1997.

India has been hard-put to realize the export potential of it’s cotton yarn surplus

due to the current quota restriction in the developed countries. And back at home, the

government imposed a number of obligations on the textile industry which proved

uneconomic for the industries in this sector.

At present there are more than 600 companies in India of which 10 percent are

concentrated to four states Maharashtra, Gujarat, TamilNadu and West Bengal.

Maharashtra and Gujarat also account for nearly 50 percent of the total installed in

cotton textile industry.

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Strengths of Indian Textile Industry are as follows:

Huge textile production capacity.

Efficient multi-fiber raw-material manufacturing capacity.

Large pool of skilled and cheap work force.

Entrepreneurial skills.

Huge export potential

Large domestic market.

Very low import content.

Flexible textile manufacturing systems.

Weaknesses of Indian Textile Industry are as follows:

Increased global competition in the past 2005 trade regime under WTO

Imports of cheap textiles from other Asian neighbors.

Use of outdated manufacturing technology.

Poor supply chain management.

Huge unorganized and decentralized sector.

High production cost with respect to other Asian competitions.

Current Scenario

The yarn is a continuous filament which is processed to introduce durable crimps,

coils, loops or other fine distortions. It has become a thermoplastic material which can be

textured by heating on in the twisted condition. This result that the yarn would be

manufactured at a greater bulk, and more pleasing aesthetics.

The world class market denotes the yarn capacity would estimate to have about

18.48 millions tones of production in 2008. The polyester yarn would be accounted to

have 94% of the total. It is assumed to have a comprehensive set of yarn in near future.

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Industrial Spinning

Modern powered spinning were civilized in the Neolithic era. The spinning

machine was originally done by water or steam power. But, now it is done by electricity,

is vastly faster than hand-spinning.

The spinning jenny, a multi-spool spinning wheel invented in 1764 by James

Hargreaves, dramatically reduced the amount of work needed to produce yarn, with a

single worker able to work eight or more spools at once. At roughly the same time,

Richard Ark Wright and a team of craftsmen developed the spinning jenny. Too large to

be operated by hand, a spinning frame powered by a waterwheel became the water frame.

In 1779, Samuel Crompton combined elements of the spinning jenny and water

frame to create the spinning mule. This produced a stronger thread, and was suitable for

mechanization on a grand scale.

In the 20th century, new techniques including Open End spinning or rotor spinning

were invented to produce yarns at rates in excess of 40 meters per second. The ring frame

was invented in 1828 by the American John Throp and is still widely used today. This

system involves hundreds of spindles mounted vertically inside a metal ring. Many

natural fibers are now spun by the open-end system, where the fibers are drawn by air

into a rapidly rotating cup and pulled out on the other side as a finished yarn.

Yarn

Natural fibers are cotton, flax, silk and wool which were cultivated in ancient

civilizations. Earlier known as samples of yarn and fabric of any kind, where bundles of

flax fibers and yarns and fragments of plain weave linen fabric, were estimated to be

about 7,000 years old

Cotton as also been cultivated and used to make fabrics for at least 7,000 years. It

may have existed in Egypt as early as 12,000 B.C. Fragments of cotton fabrics have been

found by archeologists in Mexico (from 3500 B.C.)., in India (3000 B.C.)., in Peru

(2500 B.C.)., and in the Southwestern United States (500 B.C.)., cotton did not achieve

commercial importance in Europe until after the colonization of the new world.

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Silk culture remained a specialty of the Chinese from its beginnings (2600 B.C.)

until the sixth century, when silkworms were first raised in the Byzantine Empire.

Synthetic fibers did not appear until much later. The first synthetic, rayon, made from

cotton or woos fibers, was developed in 1891, but not commercially produced until 1911.

Almost a half a century later, nylon was invented, followed by the various forms of

polyester.

Regulatory Standards

For textiles, like for many other products, there are certain national and

international standards and regulations that need to be complied with to ensure quality,

safety and sustainability.

The following standards amongst others apply to textiles:

CPSIA, e.g. Standard for the Flammability of Clothing Textiles

ASTM Textile Standards

REACH Regulations for Textiles

China Product Standard for Textiles

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1.3 COMPANY PROFILE

B V Fabrics private limited is one of the leading government recognised one star

export house and manufacturers & exporters of hometextile madeups and fabrics. They

are exporting our products to many countries around the world for the last 20 years.

The company is regular participants of hometextile fair at Frankfurt (germany)

since 1998 and also Hometextile India fair since its commencement.

The B V Fabrics was established in the year of 1992. The company produces

home textile products. The company is main market is Asia. More than 400 peoples are

working in this company.

M/s. B V Fabrics Private Limited having its Registered & Corporate Office at

"ANNAMALAI CHAMBERS" # 40, Ramakrishnapuram North, Karur, Tamilnadu,

promoted by the "ANNAMALAI GROUP" of Karur. India is one of the leading

government recognized One Star Export House, which forayed into manufacturing &

exporting of home textile made-ups and fabrics to many countries around the world for

the last 20 years.

B V Fabrics Private limited is an ISO 9001: 2000 certified company and one of

the leading government recognized star export house. They are manufacturers & exports

of yarn to finished made ups. They are exporting products to many countries around the

world for the last 20 years.

The main importers, wholesalers and departmental stores are from U.S.A.

Canada, Australia, European & Latin American Countries. KMART & SEARS are some

of noted customers to the company.

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B V Fabrics private limited has one head office and three production units in

Karur. The head office is located in Ramakrishnapuram in Karur. A first production unit

of Spinning unit is located in Velambadi Village, Aravakurichi Taluk, Karur District.

Second production unit of Weaving unit is located in Karur Textile Park. And third

production unit of Home textiles is located in Ramakrishnapuram North, Karur.

Mr. Chella Kumar is a General Manager of B V Fabrics private limited.

BV Fabrics is a textile hub of the world and major international brands are

reaching out to the Indian textile industry for quality fabric as India's one of the largest

producers of cotton, cotton yarns and textiles in the world.

The products of B V Fabrics:

TABLE LINEN

o Table Cloth, Placemats, Napkins & Table Runners

KITCHEN LINEN

o Aprons, Mittens, Potholder, Bread Basket, Kitchen Towel, Dish Cloth &

Chair pads.

BED LINEN

o Bed sheet, Bedspread, Duvet Covers, Pillow sham & Cushions.

WINDOW CURTAINS

o Window Curtains, Shower Curtains, Table Top Panels, Valance & Tiers.

BATH LINEN

o Ribbed rugs, Rag rugs, Bath mats & Foot mats

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1.4 OBJECTIVES OF THE STUDY

To have an idea about the various department in the company.

To know the various methods and the process of production by various machines

used in the company.

To know the functions of the department.

Also to know the various welfare available to the labours.

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1.5 SCOPE OF THE STUDY

This project work study is about the functional areas of B V Fabrics private

limited such as, production department, quality control department, marketing

department, finance depatment, human resource management, purchase department, store

department.

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1.6 LIMITATIONS

The research worker has faced problem of the following limitations.

The project period is only 6 weeks.

Due to busiest schedule, the research worker has collected only a limited

informations.

The research worker has collected only a limited financial information of B V

Fabrics private limited, karur.

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Managing Director

Factory Manager

Supervisors

A S M

Departmental Heads

CHAPTER - II

2.1 ORGANIZATIONAL STRUCURE

Management is a dynamic life giving element in every organization. B V Fabrics

private limited is under the effective and efficient administration of well experienced

personnel. In the organizational structure there are three levels of (persons) management.

The upper level management is normally called Administrative Management and the

lower level is known as operative management.

1) Top level management

2) Middle level management

3) Lower level management

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Worker

1) Top Level Management

The managing director is the whole time officer of the company. He is the chief

executive of the company. He comes under the top level management.

Duties & Responsibilities of the Top Level Management

To have control over the administration of the company.

To be responsible for the general conduct of the supervisor and the management

in the day-to-day business and affairs of the company.

To receive all money and all securities on behalf of the company and to make

arrangements for the proper sign and custody of cash balance and other properties

of the company.

To sign all depositors receipts and operate on the account of the company with

banks and the financing aspects.

To be the officer of the company to sue (or) be sued, on behalf of the company

and sign all forms and agreements in favor of the company.

To determine powers, duties & responsibilities of the employees of the company.

To ensure compilation of all statutory provisions applicable to the company.

2) Middle Level Management

It is the second level of management it includes the factory manager, production

manager, store keeper, labor welfare officer, accountant, purchase assistant, and all

the department heads.

Duties & Responsibilities of the Middle Level Management

To the recruitment of the correct persons to the correct job.

To the procurement of required raw materials with lowest possible cost and

produce High quality products.

To execute polices which are taken by the top level management in the efficient

manner.

To give correct authority and responsibility to their subordinates

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To provide proper tools and requirements to the workers and motivate the

workers to work more.

To control the time of the workers and maintain proper records of the workers.

3) Supervisory Management

Low level management is the last piece of the chain of management. It consists of

the laborers, all the person including supervision & inspection.

Duties & Responsibilities of the Supervisory Level Management

1) To do their work according to the duties & responsibilities are given by the

middle level management.

2) To work proper in their working times, and try to active their organization goals.

3) To give proper respects to their superiors.

CHAPTER – III

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FUNCTIONAL DEPARTMENTS

3.1 PRODUCTION DEPARTMENT

Production process of a spinning mill follows a typical systematic arrangements

converting cotton to yarn, which is not an easy job. It passes through various processes of

operations and key watch should be made on each section of the production process. It is

a duty of production department heads to control the out coming of waste.

Production Department Chart

Production Process

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Workers

Maintenance supervisor

Spinning Master

Assistant Production Manager

Production Manager

Cotton Mixing

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Cotton Mixing

Blow Room

Drawing Operation

Spinning

Auto Coner

Carding Room

Simplex Operation

Packing

Cotton Mixing

Mixing is the first step in the process of spinning. In this section the cotton is

lifted from bale form. Next the trash cotton dusts are mixed together. The cotton is mixed

for the purpose of getting the homogenous blend of cotton. These mixing are done in two

steps.

Blow Room

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Blow Room

The dusts in the cotton are removed. Cotton of one count is mixed with the cotton

of the different count to produce yarn of a specified count then the cotton is smoothened

well by different machines. In this process the mixed cotton is fed into the Blendomant

machine and the impurities of cotton are removed through the blowing machine in order

to get good quality. The machine removes the impurities such as seeds, dust and stone.

Again this cotton is transferred to another machine to remove the unwanted trash particle.

Carding Room

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Carding Machine

Carding is the most important process in spinning. It contributes a lot to the yarn

quality. The output of blow room that is in lap form is loaded on the carding machine. In

this stage using the carding machine the cotton is cleaned to the maximum extent. After

the blow room process it is converted into sliver form and immature short fibers are

removed. The 3 to 5 lap is joined together and insert into a hole in the machine. The

different lap are joined together to form the cotton thin. The output in this step is in silver

form, lap form is changed into silver form and it is collected in a plastic can.

Drawing Operation

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Drawing Layout

Drawframe is a very critical machine in the spinning process. It influence on

quality , especially on evenness is very big. If drawframe is not set properly, it will also

result in drop in yarn strength and yarn elongation at break.The sliver form of cotton from

comber hall is sent to drawing section and canes are fed into the machine. Here the sliver

form cotton is transferred into parallelized form and then it is wounded and draft in canes.

Simplex Operation

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Simplex

The machines in this section are called simplex machine. Drawing slivers are fed

into this machine. They are further drafted into the moving frame and the thickness of the

drawing sliver is reduced by about 10 to 20 times. The emerging material is twisted by an

element called flyer to improve the step of rowing. The output is called “Rowing

Threads”. The threads are called rolled around a BOBBIN.

Spinning

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Spinning

A permanent twist is introduced into the bobbin. This is known as xam. Here the

spinning machine converts rowing into yarn. The thickness of the yarn is reduced to 20 to

30 times depending on the count of the yarn. The delivered yarn material then passes

through the travelers and then winds to ring and insert twist in the yarn. The yarn is

wound on plastic tubes called cop. The weight of the cop is about 60 to 65gms.

Autoconer

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Auto coner

In this mill Autoconer machine is of SAVIO POLAR L60 make from ITALY.

Function of a Autoconer is to wound yarn on Ring frame cops on a paper cone & convert

it in to big package. Yarn content on Ring frame tube is only 50 Gms. So in Autoconer

lot of Ring frame tube yarn is wound on one cone & make it to 1.890kg. Mean time faults

in Ring frame yarn also removed in Autoconer. In Autoconer all work is done by

machine only. It is fully automatic machine. This is having length measuring system &

auto clearing unit. All full cones are automatically doffed by auto doffer & put on belt on

back side of machine.

Packing

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Packing

After rechecking, the fabric is packed in a bale and it is weighted. The packing

work is done manually. In this section, the name of the company, count type of the yarn

and the date of manufacturing are printed on the bags for the local market. The fabric is

brought to the ware-house and maintained.

Functions of Production Department

Production planning

Production control

Quality control

Work measurement

3.2 QUALITY CONTROL DEPARTMENT

B V Fabrics (P) Ltd., believes in Total Quality Management. They never

compromise on the quality of their products. Quality is a watchword during all phases of

the production. The company ensure and enforce it right from raw materials purchase to

final dispatch of finished goods.

Quality refers to a combination of the characteristics that distinguishes from one

to another in term of their size, design, color, material and finished goods etc. the control

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refers to the comparison of standard and actual location of deviations and removal of

them.

The raw material is sourced from select cotton fields in the country & from M/s

Cotton Corporation of India.

To ensure Uster Standards at all times, the mill has invested in major testing

equipment's for testing cotton and yarn. This includes the most advanced equipment's like

Uster Evenness Tester III, Classimate Tester.

Quality Policy

B V Fabrics Private Limited, Manufacture and Exports of Quality Home Textile

Products according to the requirement, satisfies customers worldwide by effective

implementation of Quality Management, Timely, Delivery and following through

competitive prices.

Wastage percentage

In any textile waste must be decreased. It is oblivious when the quantum of thte

waste increases, the production quantum will be decreased to the extent of waste

produced. Waste is produced in every department right from blow room. In every

production department the waste is calculated and relased with production to arrive the

waste percentage. The company gave extensive training to the staff to reduce the

wastages. The company also takes necessary steps to reduce wastage using modern

technics. The current waste percentage of the company is as follows:

Salable waste 08%

Invisible loss 02%

Inspection and testing

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Inspection plan, which contain nature of work frequency and accept once

standards has been documented for reliving in process and final production purpose.

These are identified and recored to facilitate immediate recall and replacement in case of

non-conference accordance with SOP:13:01

3.3 MARKETING DEPARTMENT

Marketing is the lifeblood of any business. The marketing manager is responsible

for all the marketing activities. The marketing system is in direct contact with managing

Dirctor and Joint Managing Director. The market produce day to day details is followed

by the concern. The marketing people are interrelated to production department for

advising purpose.

The American Marketing Association defines marketing as “it is the process of

planning and executing, pricing, promotion, and distribution of ideas, goods and services

to create exchanges processes that satisfy the individual and organizational goals”.

Marketing Reports

The marketing department is responsible for preparing the following reports

Monthly reports of orders received, executed orders and others which are kept

pending.

Monthly reports of finished stock position.

Monthly reports of selling and distributing cost.

The company should prepare the following documents as:

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Bill of exchange

Invoice

Bill of lading

Packing list

Quality certificate

Product inspection report

Certificate of origin

Duties of Sales Manager

Analysis of market thoroughly

Creating communication network for the department

Providing technical advisory and other services to the customer

Determining sales staff requirement and holding the requirement, training, and

compensation of sales and services of the staff.

Pricing

They are following the “going –rate-pricing” strategy for the product. It means the

price level is based on the competitors pricing. They may have the same or less than the

major competitor pricing level.

Sales:

Sales are the most important part of every business. It means transfer of goods

from one person to another which is the courses of business for cash. In cash sales, cash

discounts are allowed to the buyer only in the case of payment being done on that

particular day. In credit sales goods are sold on credit basis. Credit sales are normally

allowed to only the regular buyers. They allow a normal period for 30 days.

Competitors:

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The competitors include;

1. Asian textile private limited

2. MMM fabrics private limited

3. Loom textile exports private limited

Exporting countries:

U.S.A.

Canada

Australia

European &

Latin American Countries

Today marketing is mainly focused on globalize market and on the customers

requirement and the customers satisfaction. Marketing is an integrated system of action

that creates value in goods through creation of form, place, time, and ownership facilities.

3.4 FINANCE DEPARTMENT

Finance is the life blood of an organization. Without finance we can’t do

anything. Finance is the only part which brings together various segments of an

organization which helps to attain the organizational goals. The main purpose of

accounting is to ascertain profit and loss during a specified period and to show the

financial condition of the business on a particular data for proper management of capital

rotation.

The salary details are prepared by Human Recourse Department. They distribute

the salary to all the employees. In company they provide a Provident Fund to the

employees.

Funding Agencies & Institutions

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Finance Manager

Accounts Officer

Assistant Accounts Officer

SBI

HDFC

ICICI BANK

KVB

The company earns profit approximately Rs. 80 laks per month. And also its turn

over is more than 1.5 core per month.

Finance Department Chart

Functions

Maintaining receipt & payment

Maintaining proper records & registers of financial function.

Maintaining bank account and they prepare a balance sheet for every month.

Co-ordination with auditors and prepare a annual balance sheet.

Financial department gives financial support to their employee.

Cashier

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Casheir

Below the finance manager there is one cashier. The cashier has been allotted sum

of money RS.20000 each every week for the purpose of any requirement during the week

days. The cashier pays small amount of money to the various departments for the purpose

refreshments.

Group insurances:

In company they maintain the group insurances. In that they take certain amount

from employee salary. In case of staff they take Rs. 30 per month in their salary. In case

of workers they take Rs. 20 per month in their salary. In case if any major injury happen

means they can get amount up to Rs. 3, 00,000 from group insurance.

Providing loan:

In a company they provide a loan for employees they can get around Rs. 10,000.

They reduce that amount from monthly salary.

Records maintained

Purchase register

Sales register

Day book

Invoices

Trial balance

Balance sheet

General ledger

Party`s ledger

Journal registers

3.5 HUMAN RESOURCE MANAGEMENT

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General Manager

Personnel Officer

ESI / PF Assistant

Time Keeper

Shift Time Keeper

Human Resource department is one of the vital departments for every

organization. According to Edwin Flippo, “Human Resource Management is the

planning, organizing, directing, coordinating and controlling of the procurement,

development, compensation, integration, maintenance and reproduction of human

resources to the end that individual, organizational and societal objectives are

accomplished”.

In the area of human resource excellence department HRD officer forecast the

man power needed and planning the recruitment. He is looking after the function such as

training, placement, promotion, transfer, recruitment and maintaining discipline. He also

looks after the administrator of pension, P.F, gratuity and ESI of workers and if possible

for the regular attendance of the workers.

Structure of Human Resource Department

Functions

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The department consists of officers, personnel officer, time keeper, PF (Provident

Fund)/ESI (Employee State Insurance) assistant, shift time keeper, other

assistants.

Attendance of the workers should be maintained.

Preparation of wage bill, OT (Over Time) wage bill etc.

Leave and absenteeism records of workers should be maintained.

Involve in disciplinary action.

Employee provident fund and employee state insurance records should be

maintained.

Monetary, welfare availability provided to employees.

Shift Timings:

o I – Shift 8.00 AM to 4.00 PM

o II – SHIFT 4.00 PM to 12.00 AM

o III – Shift 12.00 AM to 8.00 AM

o General Shift 9.00 AM to 5.00 PM

o Usually fresher’s timing is 8:00 AM to 4.00 PM

Recruitment and Selection

Recruitment of office staff has to be done with great care because efficiency of an

organization depends upon the efficiency of the office proper recruitment which enhances

greater productivity and better morale. In the company employees are recruited through

employment exchange. For the administrative job employee should be a graduate and the

selection is through direct interview. But for a factory workers and daily wages are

recruited from the local people’s trebles.

Training

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Training is given to the new workers by machine operators for a time period of 3

months maximum. Performance appraisal is done regularly to evaluate the efficiency of

personnel by their respective department.

Production manager, supervisor, foreman are evaluating the performance of the

works in the production. As they are using qualitative performance appraisal techniques,

administrative people are evaluated by personnel manager and joint managing director.

Wages and Salaries

The company provides salary for the higher authority and wages for the labours.

The higher authorities are being paid on fifth of every month and labour are been paid

every weekend. The wages for the labours are given according to the shift basis.

Attendances maintenance:

In a company nearly 400 employees are working. For all the employees the

attendance is maintained by human resource department. Each employee should

compulsory present for at least 26 days per month.

Overtime wages:

If there is shortage of employees in second shift means they ask the first shift

employees to run the second shift if they are interested. They employees are paid for their

overtime wages.

Leave procedure:

Workers should take leave after the approval given by HRD and the Manager.

Leave format is given by HRD peoples. Workers should get signature from their

superiors.

Statutory Measures for Employees

Canteen: The company provides the canteen facility to the workers. And also

additionally it provides free tea for the workers.

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Nose mask: The B V Fabrics provides the nose mask. All the workers are being

provided with mask at frequent intervals.

Shoe: The electricians are being provided with one pair of shoes at the interval

once in 2 years.

Medical facility: Every organization must provide medical facility to the

employees. In the B V Fabrics they provide medical facility to the employees. If

any worker meets with an accident within the company premises the company

bears the compensation.

Uniform: Once in two years two sets of uniforms are being provided to all

workers, master fitters, electricians, cleaning gang turner and carpenter are being

provided two TC pants and TC shirts and four sleeveless baniyans. Other workers

are being provided with two TC half pants and four sleeveless baniyans.

Non-Statutory Measures for Employees

Group insurance scheme (Accident Benefit): The group insurance scheme with

United Insurance Company ltd., is introduced in the company and premium is

remitted by the management every year for employees accident benefit.

Rest Hour and Cycle Stand: Rest hour is also provided to ensure relaxation for

working employees. Separate rest room has been provided for ladies and gents.

Cycle stand have also been provided for the benefit of the workers and a system

of taken is in force to ensure the safety of the workers and cycle.

Festival Advance: An advance of Rs.650 is sanctioned to all the employees as

festival advance for the local festival. The advance amount is free of interest and

it is divided into 10 equal parts and recovered from the employees in 10 easy

monthly installments by making deductions in their salary.

First Aid: In order to give aid during any accident in the textile, the first aid kit is

readily available with all the departmental supervisors. All type of medicines is

available in the kit, more over all departmental heads are trained in providing the

first aid to employees.

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Bonus: The company gives bonus to their employees as per the provision of the

Bonus Act 1965. The employer pays bonus to the employees to stimulate extra

effort by them in the production process. The company gives bonus to the workers

once in a year, that too at the time of Diwali Festival.

Water Facilities: Water facilities is one of the most and vital welfare measures.

The company has several water taps and adequate drinking water is provided to

the employees. The water tank is kept clean. The employees can get purified

water.

Transport facility: The company is located in rural area. So the company

provides the transport facilities to the employees from Aravakurichi for the

benefits of workers.

Hostel facility: The company provides the hostel facility to the employees. It is

located near the company. The company provide the hostel facilities separately

for men and women.

3.6 PURCHASE DEPARTMENT

The purchase department occupies a vital and unique position in the organization

of an industrial concern because purchasing is one of the major functions in the success

of a modern manufacturing concern.

Cotton is the major raw material for production. But there is another raw material,

which is staple fiber. The main function of this department is to purchase good quality of

raw material. The quality of yarn gives larger burden to the employee and also the quality

control department. So the quality of cotton is to beat the normal level with stable price.

The company is purchasing cotton, only from parties. The company usually

purchasing cotton from Gujarat, Maharashtra, Andhrapradesh, Karnataka and Tamil

Nadu.

The major supplier is Cotton Corporation of India Limited to the company.

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Cotton testing:

The incoming cottons are to be tested in the four important testing to analysis the

defects.

Micro test

Count test

Ratio test

Yellow packed test

Micron test only 3.5% value to analysis yellow packed testing to prepare some

ratio points to be taken the materials. Other Wise material should be returning the goods.

The quality control measures starts right from the stores department. It is evident from

the cotton subject to four tests. It shows it functional efficiency.

Spare parts:

Spare parts are also purchased and maintained by the purchase department for its

maintenance and supply. The purchase department has a spare parts storeroom.

The storekeeper protects this. The storekeeper issues spare parts to all

departments. The departments wise and machines separate spare parts are purchased from

Coimbatore – Lakshmi mills.

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General Manager

Purchase Manager

Assistant

Purchase Officer

Purchase department chart

Function

• Purchase department involves purchase of raw material (cotton).

• Foreign cotton and local cotton are purchased Raw materials are also purchased

from private traders.

• Generally the foreign cotton is purchased from federations like CCI (Cotton Co-

operation of India) Maharashtra, Gujarat etc.

• Cotton bales arrived are stopped in cotton godown.The cotton stock is

maintained by purchase department properly.

Records Maintained At Purchase Department

Purchase Record

A separate purchase record is maintained for each commodity and usually for

each size variety of each commodity has purchase records cards, against the orders placed

and sometimes on deliveries or shipments of the same.

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Contract Record

It is very important imperative to have complete record of purchase contract

commitment at all times. Such a record should have assimilate the following,

Commodity

Vendor

Order number

Total quality contracted for

Price and unit

Time limits of contract

Vendor Record

Some purchasing agents keep a file of vendor against the commodity heads. It

contains all potential sources or supplies on various commodities. Confidential facts

affecting each vendor’s desirability is also recorded for safety purpose.

Miscellaneous Record

The miscellaneous record is essential to certain purchasing departments and varies

with the nature of the industry and other factors. These records given below are

extremely useful.

Comparison of market quotations.

Total and average value of orders placed during the given period.

Average case of handling purchase

Value of raw material in stocks as well as in production

Percentage of orders which needs follow up.

Average time required for buying.

Price and Quotation Record

It consist of the following quotation record file, catalogues, price lists and

discount sheets, all price information attainable on commodities purchase.

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3.7 STORE DEPARTMENT

The term stores are used to convert all aspects of preservation of goods i.e.,

building, supplies and the act of storing. B V Fabrics makes the storage functions of

receiving, storing and issuing materials. It involves the supervision, clearance of

incoming supplies, to ensure that they are maintained in good condition, safety and in

readiness for use when required, while they are in storage and issuing them against

authorized requisition.

Importance of storage

Ready accessibility of major materials permitting efficient service to user.

Efficient space utilization and flexibility of arrangement

A reduced need for material handling equipment

A minimization of materials deterioration

Ease if physical counting

Functions

To receive raw material and account for them.

To provide adequate and proper storage and preservation to the various items.

To meet the demand for the consuming department properly.

To minimize obsolescence, surplus and scrap through proper codification,

preservation and handling.

To highlight stock accumulation, discrepancies and effect control measure.

To assists in verification and provides supporting information for effective

purchase action.

To ensure a good housekeeping of properly handling of material receipts etc.

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Store Manager

Store Keeper

Cotton Godown Keeper

Assistant Store Keeper

Store Department Chart

Store Keeper

A store keeper is a person who keeps the stores in order and handles them

efficiently. In a mass production unit most quantities of material and components parts

have to be provided every day. The most important thing is to keep the income goods as

near as possible to the extent the machine shops and assembly shops will use daily.

The store keeper is responsible for maintaining the stores stock with the

advancement of knowledge, the pattern of production techniques have undergone great

changes. It has widened and increased the importance of store keeping and the store

keeper. Thus store keepers are an individual who cares for the shares and keeps on

watchful eye on the movement of both men and material with a view in keeping the

whole organization moving.

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CHAPTER – IV

4.1 FINDINGS

If identity cards are provided to the workers that will help the organization in

various aspects.

The parking facilities provided to the workers is not sufficient and it can be

expand.

The incentive and bonus can be increased to satisfy the employees.

Proper utilization of the knowledge and skills of the employees has to be properly

utilized by the management.

The welfare facilities provided by the company is not sufficient the employees

need some more additional facilities, like purified drinking water, wash room, fire

extinguishers etc.

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4.2 SUGGESTIONS

If the company satisfy the employees by providing their welfare needs and

financial needs the employees will motivated to be dedicated in their works. This will

help the company to grow in future and to meet all the competition of the industry.

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4.3 CONCLUSION

The training has helped me to understand how a company works actually in order

to carry out its day-to-day business. And also I was able to visulize the various process

involved in conversion of raw cotton into fine yarn.

The company concentrates more on its production capacity to meet the future

requirements and demands to deliver the ordered products as the desired quality of the

customer satisfaction.

In this competitive world, every company has to make valuable decision for profit

maximization through sales. Every organization should strive to make its consumer

satisfied. In order to satisfy the consumer, innovative and quality products have been

produced by BV Fabrics Private Limited with advanced technology.

The study concludes that the esteemed organization is fully challenged up to meet

the market demands in all aspects. It has well qualified and experienced people at all

level. The company has regular order book and rendered customer service with good

quality and quantity within the schedule.

This in plant training has given me the practical experience of “B V Fabrics

Private Limited”. It has enriched my knowledge regarding the organization, its structure,

departmental functions. This training will be in-hand experience for my upcoming career.

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