RELEASE NOTES - MED e-care

Proprietary & Confidential Information Enclosed Keep in Strict Confidence Published October 2013

©2013 Med e-care Healthcare Solutions. This publication, or any part of thereof, may not be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, storage in an information retrieval system, or otherwise, without the prior written permission of Med e-Care Healthcare Solutions.

RELEASE NOTES

Version 407.6

MED e-care Technical Team

10/7/2013

1 407.6 - Release Notes - Property of MED e-care

Table of Contents

1) e-Assessments .................................................................................................................................................................... 2

2) e-Notes ................................................................................................................................................................................ 3

3) POC...................................................................................................................................................................................... 4

4) Wound Tracker ................................................................................................................................................................... 8

5) Forms Builder .................................................................................................................................................................... 10

6) Relationship Builder .......................................................................................................................................................... 11

7) Global Settings .................................................................................................................................................................. 13

8) IAR – Auto Submission ...................................................................................................................................................... 13

9) e-Reports........................................................................................................................................................................... 14

a) Reports – ADT ............................................................................................................................................................... 14

b) Reports – Care Plan ....................................................................................................................................................... 15

c) Reports – Custom Assessments .................................................................................................................................... 17

d) Reports – Notes ............................................................................................................................................................ 18

e) Reports – MAR .............................................................................................................................................................. 19

f) Reports – POC ................................................................................................................................................................ 21

REMINDER ............................................................................................................................................................................. 24


1) e-Assessments

1.1 LOCATION: e-Assessments > All Custom Assessments

ADDITIONAL FEATURE:

All Custom Assessments, including RAPs, have a new note feature for each section of the

assessment. Simply click on the Field Note Icon to create or edit the note. Once created, the icon will change to red.

Both a Private Note – only the creator can view, or a Public Note – viewable by all, are available in this feature. When you click the icon to add/modify, both notes are available.

The Note feature is a default setting and can be turned off for any assessment, including custom-built assessments, through assessment settings.


2) e-Notes

2.1 LOCATION: e-Notes > Resident Notes

NEW! New filters have been included:

Include/exclude MAR notes

Include/exclude Stricken notes

Sort by Type, Incident or Non-Incident notes or by All


3) POC

3.1 LOCATION: Settings > POC > Nursing Rehab > Residents Schedule

ADDITION

The Facility Schedule, newly added in 407.5, allow customization of each Nursing Rehab item applicable to all Residents/Patients within the facility.

In this release, the Residents Schedule has been added, allowing customization of each Nursing Rehab item on a Resident-by-Resident basis.


POC con’t…

Depending on how much documentation has been saved in each item, the color of the check mark associated with it will change:

Yellow – Documented less than the scheduled minutes.

Green – Documented greater than or equal to the number of scheduled minutes.

Once these parameters have been set, the Nursing Rehab items will have a “Scheduled”

icon next to them. Clicking on the icon will show the details of the schedule.


POC con’t…

3.2 LOCATION: Settings > POC > ADL Options

NEW!

‘ADL Options’ is now a stand-alone option.

A new parameter ‘View Kardex for ADL Item’ has been added. When this parameter is selected in Settings > POC, clicking on the ADL item in POC will display the associated Kardex entry.

Clicking on the additional ADL items that have been included in the selection list will display associated Care Plan Diagnosis.


POC con’t…

When charting an ADL in POC clicking on the ADL item will display the Kardex

entry.

Once clicked the associated Kardex entry will display.

Be sure the Application Role has been granted to your POC staff for this feature to be viewed properly.

Settings > Security > Application Roles

Select the Application Role (In this case, POC)

Under Category select POC, Under Object Type select ADL

Check the ‘View’ check box for ‘ADL Item’s Kardex Detail


4) Wound Tracker

4.1 LOCATION: Wound Tracker > Open an Assessment

ADDITION: A new tab has been added to Wound Tracker to allow note documentation. These notes can be categorized by Generic, Infection, Pathogen or Treatment.


Wound Tracker con’t…

4.2 LOCATION: Wound Tracker > Open an Assessment > Report

ADDITION: Staff signature and associated details have been added to the Wound Report. This report can be run directly from Wound Tracker or e-Reports.


5) Forms Builder

5.1 LOCATION: Settings > Forms Builder

NEW! To make it easier and faster to create a new assessment through Forms Builder, a new field type has been added – Radio Button List (Multi Select). When this new field is chosen, more than one choice can be selected. The selected choices will show with check marks.


6) Relationship Builder

6.1 LOCATION: e-Plan > Build to Care Plan Window

CHANGE: In the previous release, if there were two assessment cycles worth of assessment coding/narrative that could potentially be pushed to the Care Plan, both sets of narrative would appear. With this enhancement, only the most recent set of assessment coding/narrative will appear.

Previously – data from both the former rule and the updated rule are show

Now – only the data from the updated rule is shown



7) Global Settings

7.1 LOCATION: Settings > Facility > Options > Measurement Options

NEW! Through settings, weights can now be shown in kilograms or pounds, and heights in metres and feet or inches. This setting will affect and include:

e-Assessments

Batch vital entry module

Bio-measurement subsystems of e-MAR

All Vital Signs reports where weight and height is displayed

All Care Plan reports (Nursing, Activity, Dietary) where weight and height is displayed

All ADT reports where weight and height is displayed

Patient Profile reports where weight and height is displayed

Note: The BMI will still be calculated in kg/m^2 regardless of the measurement system chosen.

8) IAR – Auto Submission

8.1 LOCATION: e-Assessments > CCRS Assessment > Section R2a

NEW FEATURE!

Auto Submission of IAR Records to CCIM has now been implemented. With this new feature turned on, as soon as section R2a of the CCRS Assessment (Signature) is saved, the record will be automatically sent to CCIM from the backend. NOTE: Each facility will require an individual IAR set-up with MED e-care prior to the activation of this new feature and accompanying submission process. Please obtain your Organizational ID from CCIM and then contact [email protected] to book your site set-up time.

mailto:[email protected]


9) e-Reports

a) Reports – ADT

9a1 LOCATION: e-Reports > ADT > Group > Admission and Re-Admission Summary

ADDITION: A new parameter ‘Client Accommodation Location’ has been added to these two reports. When selected, this parameter will pull data based on the current unit of each Resident, rather than the location on the date of Admission. (Bed & Room number may also be selected).


b) Reports – Care Plan

9b1 LOCATION: e-Reports > Care Plan > Individual > Vital Signs

ADDITION: The following new report options have been added to the Vital Signs report:

Temperature

Heart Rate

Respiration Rate

Blood Pressure

Blood Creatinine

Height


9b2 LOCATION: e-Reports > Care Plan > Group > Change In Weight Summary

ADDITION: For comparison views, the Change in Weight Summary report now offers a new parameter – ‘Closest Measure to the Cut-off Date’. When selected, the report will look outside of the cut-off date and find the closest weight to that cut-off date. The default parameter for this report, and all other weight reports, is to still look from within the cut-off (which is the MOHLTC’s requirement) This new parameter is only available in this Weight Report.

9b3 LOCATION: e-Reports > Care Plan > Individual > Care Plan, Care Plan – Customized Headers and Kardex Reports

ADDITION: The Resident/Patient Heat Assessment Score (calculated from a completed Heat Assessment) will now display on all Care Plan and Kardex Reports.


c) Reports – Custom Assessments

9c1 LOCATION: e-Reports > Custom Assessments > Group > Ad Hoc Listing (3 fields)

NEW REPORT:

The advantage of the new ‘Ad Hoc Listing Report’ is the addition of up to 3 fields for reporting, versus one field in the original ‘Ad Hoc Listing Report’.

Sample Report View


d) Reports – Notes

9d1 LOCATION: e-Reports > Notes > Shift Report > Shift Report

ADDITION: The Shift Report can now be run by the Individual Resident/Patient parameter by selecting them from the search field. To run for all clients simply leave the field blank.


e) Reports – MAR

9e1 LOCATION: e-Reports > Medication > Group > Overdue Report

ENHANCEMENT: Modified the overdue report to exclude “On-Hold” and “Discontinued” Medications and Treatments.


9e2 LOCATION: e-Reports > Medication > Group

CHANGE: Modified some of the Medication Report names. The functionality of these reports does not change, only their names have.

Note: We have also removed the ‘Old Reports’ branch of reports by client request to limit confusion.


f) Reports – POC

9f1 LOCATION: e-Reports > POC > Group > Resident Daily Fluid Total

ADDITION: The new parameter – ‘Filter’ provides multiple options to report on Residents/Patients meeting total fluid intake requirements. Filter as follows:

ALL

Less Than

Greater Than

Equal To

Free Text Field


9f2 LOCATION: e-Reports > POC > Individual AND Group > Flow Sheet Reports

IMPROVEMENT: Both Flow Sheet Reports – Individual and Group – have been modified to show all entries, as in the ADL Report. The Flow Sheet Report displays all entries made during a shift in chronological order, with the shift designation letter and the number of the entry, e.g., D, D1, and D2. Note: D=Day, E=Evening and N=Night

The report will now include: 1. Documentation entered 2. Staff initials 3. Documentation time

Sample Report:


9f3 LOCATION: e-Reports > POC > Individual AND Group > Dietary Reports

IMPROVEMENT: Modified the Individual and Group Dietary Reports to display the time of entry, as in the Flow Sheet and ADL reports. Both these reports can be run directly from POC > Dietary Tab or from e-Reports.

Sample Report:


REMINDER: ZENDESK and HELP LINKS

Check out our Forums page on Zendesk!

Zendesk operates primarily as our online ticket tracker, but there are a host of resources built to help you make the best

use of your MED e-care software.

For instance, under our Community Help section, the question was asked and another user answered ‘How do I print

completed RAI assessments’. In FAQ/Tips and Tricks you’ll find how-to articles such as, ‘How to create a Delete record’

and ‘How to add a Custom Etiology to Care Plan’.

There is a whole lot more! So go ahead and check it out!

For those new to Zendesk, it’s easy to sign up – just click https://medecare.zendesk.com or click the ‘Support’ link in the

top right hand corner of the software and follow the simple steps.

Reference materials are just one click away from within the software too! Select the ‘Help’ link, located at the top, right-

hand corner of the MED e-care screen and a new window will appear with links to Manuals, Release Notes and other

useful documentation.

https://medecare.zendesk.com/

Documents

RELEASE NOTES - MED e-care