Regular Vendor ProcTrg Doc

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APAC Procurement Business Module

Regular Vendor Procedure Training Document

Local Group Companies

Submit Date, 17-Nov-04

Copyright @ 2003 Holcim Services (Asia) Ltd.


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Document Control

Document Name Regular Vendor Procedure Training Document

Author Ha Tran

File Name & Path

Created 17-Nov-04

Last Edited

Printed on

Version Revision Date Revision Description Author Sign-off

V 1.0 17-Nov-04 Ha Tran

Document Approval

Role Name Signature Date

Distribution List

Role Name Signature Date

Regular Vendor Procedure Training Document 2/11Thisdocument is for Super Users Trainingon1721 January,04


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Table of Contents

OVERVIEW .......................................................................................................................................... 4

BUSINESS PROCESS PROCEDURE................................................................................................. 5



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Overview

The Regular Vendorindicator is used in the info record to specify that a material is preferably to beprocured from this vendor at client level that is, throughout the corporate group. The regularvendor is thus comparable with the fixed vendorthat can be specified in the source list for the lower

organizational level plant.

This regular vendor feature should only be used if there has been nothing other than info recordsbeing stored in the system for a material and if a source list is not preferred to be created to controlthe source determination process.

The indicator for the regular vendor is set in the general data of the info record. In order for theregular vendor to be pulled during source determination, regular vendorusage must be activated inCustomizing for the relevant plant.

If the indicator has been set in the info record and if the appropriate Customizing setting has beenmade, the regular vendor is suggested as the only source of supply.

Noted that if any additional outline agreement items exist in the system, the result of the sourcedetermination process depends on the existence of a source list. It is therefore recommended thatthe regular vendor facility is only used in a scenario in which only info records have been created inthe system. If a regular vendor is tried to be used along with a source list, and a different vendorthan the regular vendor in the source list or quota arrangement is entered, the system issues awarning message.

In requirements planning, the regular vendor is only taken into account if a retail system is involved.



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Business Process Procedure

1.1. Access transaction by

Via Menu LogisticsMaterials ManagementPurchasingMaster DataInfo RecordCreate

Via Transaction Code ME11

Key T-Code: ME11

Fig-01



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1.2. On Create Info Record: Initial Screen screen, fill in the data as below:

Fig-02

Field Name Description R/O/C/D User Action and ValuesVendor Alphanumeric key uniquely

identifying a vendorR Enter the vendor number

Material Alphanumeric key uniquelyidentifying the material

O Enter the material number

Purchasing org Denotes the purchasingorganization

O Enter the purchasing organization

Plant Specifies the key for aproduction facility ofbranch office within thecompany

O Enter the plant number

Info record Specifies the number thatuniquely identifies apurchasing info record

O Enter the info record

Indicator RFlag on button

Press ENTER which leads to theGeneral Data View of thePurchasing Info Record

Legend: R = Required, O = Optional, C = Conditional, D = Display



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1.3. On Create Info Record: General Data screen, fill in the data as below:

Fig-03

Field Name Description R/O/C/D User Action and ValuesReminder 1, 2, 3 Number of days

presenting the timeinterval at which remindersor urging letters/messagesare to be issued to thevendor

R Enter the numberA negative number of days meansthat a reminder is to be issued tothe vendor n days prior to a certaindate.A positive number of days meansthat a letter or message urgingdelivery of submission of aquotation etc. is to be issued ndays after the due date.

Order Unit Specifies the unit ofmeasure in which the

material is ordered

R Enter the order unit

Specifies that the materialis to be procured from thisvendor at client level, i.e.for the entire corporategroup

R Flag the indicator

Press ENTER or click on

icon




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1.4. On Create Info Record: Purch. Organization Data 1 screen, fill in the data as below:

Fig-04

Field Name Description R/O/C/D User Action and ValuesTax code A tax category which must

be taken into considerationwhen making a tax returnto the tax authorities

R Enter the tax code

Net price Price arrived at after takingall discounts andsurcharges into account

R Enter the net price

Click on icon orpress ENTER




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1.5. On Create Gross Price Condition (PB00) : Condition Supplements screen, fill in thedata as below:

Fig-05

Field Name Description R/O/C/D User Action and Values

Valid on Date from which thecondition is valid

R Enter the valid date

Valid to The date up to which thecondition is valid

R Enter the valid date

All other supplementary conditionsto base condition PB00 can be

maintained by clicking on icon




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1.6. On Create Gross Price Condition (PB00) : Condition Supplements screen, maintaininformation as specified in the table below:

Fig-06


After making proper entry to acertain condition types as agreed

with the supplier(s), click onicon

Then click on icon to return toPurchasing Organization Data 1View




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1.7. On Create Info Record: Purch. Organization Data 1 screen, maintain information asspecified in the table below:

Fig-07


Click on icon to create thenew purchasing info record


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Regular Vendor ProcTrg Doc