Regular Session Council - 12 Jan 2016

TOWN OF GREATER NAPANEE REGULAR SESSION OF COUNCIL

A G E N D A

JANUARY 12, 2016 at 7:00 p.m.

Council Chambers, Town Hall - 124 John St., Napanee

Page 1. CALL TO ORDER

2. ADOPTION OF AGENDA

2.1 Adopt Agenda

Recommendation: That the Agenda of the Regular Session of Council dated January 12, 2016 be adopted as presented.

3. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF

4. PRESENTATIONS

5. ADOPTION OF MINUTES

6 - 12 5.1 Regular Session of Council - December 15, 2015

Recommendation: That the minutes of the Regular Session of Council dated December 15, 2015 be adopted as presented.

6. DEPUTATIONS

13 - 15 6.1 Rob Hendrick, Chair - Napanee BIA Re: Request to Create Loading/Unloading Zone on John Street.

16 - 19 6.2 Jane Lovell, Chair - Municipal Heritage Committee Re: 18 Water Street East Property

20 - 24 6.3 The Napanee Cemetery Company Re: Request for 2016 Funding

6.4 Council Resolution to Accept Additional Deputations with No Notice, if required

7. CORRESPONDENCE

7.1. Correspondence for Information

25 - 26 7.1.1 Correspondence for Information items dated - January 12, 2016

Recommendation: That the Correspondence for Information items dated January 12, 2016 be received.

7.2. Correspondence for Action

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REGULAR SESSION COUNCIL - January 12, 2016 Agenda

Page 27 - 29 7.2.1 Ministry of Municipal Affairs & Housing

Re: Summary of Input: 2014 Municipal Elections Act Review

Recommendation: That Council receive for information the correspondence from Municipal Affairs and Housing providing a summary of the public input received regarding the 2014 Municipal Elections Act review.

30 7.2.2 Ministry of Natural Resources & Forestry Re: Intent of MNRF to declare these lands public for the registry office as part of the legal requirements.

Recommendation: That Council receive for information the correspondence from Ministry of Natural Resources and Forestry.

31 7.2.3 County of Lennox & Addington Re: Consideration of Passage of a By-law ('delegation by-law') to Delegate the Approvals for Plans of Subdivision/Condominium to the Town

Recommendation: That Council receive for information the correspondence from the County of Lennox & Addington.

8. UNFINISHED BUSINESS

9. COMMITTEE REPORTS

32 - 33 9.1 Community Development Advisory Committee Re: October 8, 2015

Recommendation: That Council receive and adopt the Minutes of the Community Advisory Committee dated October 8, 2015.

34 - 41 9.2 Napanee BIA Meeting Minutes Re: October 21, 2015, November 18, 2015 and November 25, 2015.

Recommendation: That Council receive and adopt the Minutes of the Napanee BIA dated October 21, 2015, November 18, 2015 and November 25, 2015.

42 - 45 9.3 Taxation Policy Review Committee Re: November 25, 2015

Recommendation: That Council receive and adopt the Minutes of the Taxation Policy Review Committee dated November 25, 2015.

10. STAFF REPORTS

46 - 48 10.1 Community & Corporate Services Re: 2016 Market Season

Staff Recommendation: That Council receive for information the Community & Corporate Services – 2016 Market Season report; And further that Council approves the proposed operations of the 2016 Hometown Market season as presented.

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Page 49 - 50 10.2 Emergency Services

Re: Purchase of New Pumper

Staff Recommendation: That Council receive for information the Emergency Services – Fleet – Purchase of New Pumper Truck report; And further that Council authorize the purchase of one (1) new 2016 stock Pumper Truck to replace a 25 year old Pumper Truck; And further that the vehicle be purchased from Dependable Emergency Vehicles of Brampton, Ontario at a cost of $346,000 to be taken from the Fleet and Equipment Reserve.

51 - 53 10.3 Emergency Services Re: Master Fire Plan Update

Staff Recommendation: That Council receive for information the Emergency Services - Master Fire Plan Update report.

54 - 59 10.4 Infrastructure Services (Planning) Re: Development Charges Annual Adjustment

Staff Recommendation: That Council receive for information the Infrastructure Services – Development Charges – Annual Adjustment Report; And further that Council impose an annual inflation adjustment of 1.4% for the year 2016 to Schedule B in accordance with Section 10 (2) of the Development Charges By-law No. 2012-03.

60 - 70 10.5 Infrastructure Services (Utilities) Re: Preliminary Results of Water Street Boat Launch Public Open House

Staff Recommendation: Staff recommends that Council receives for information purposes, a summary of the feedback from the December 16th, 2015 Public Open House regarding the Water Street Boat Launch in Greater Napanee; And further that Council approve the proposed (revised) timeline as noted below.

71 - 72 10.6 Infrastructure Services (Public Works) Re: Condition of Town Sidewalks

Staff Recommendation: That Council receive for information the Infrastructure Services - Condition of Town Sidewalks report.

73 - 76 10.7 Community & Corporate Services Re: Improvements to the Front of the Town Hall

Staff Recommendation: That Council receive for information the Community & Corporate Services – Improvements to the Front of the Town Hall report; And further that Council provide direction to staff regarding such improvements.

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Page

77 - 78 10.8 Community & Corporate Services

Re: Request for Extension to Right of First Refusal Agreement with 2325524 Ontario Inc. (Sentinel Solar)

Staff Recommendation: That Council receive for information the Community & Corporate Services - Request for Extension to Right of First Refusal Agreement with 2325524 Ontario Inc. (Sentinel Solar) report; And further that Council authorize the Mayor and Clerk to execute on behalf of the Town, an extension to the Option to Repurchase & Right of First Refusal Agreement between 2325524 Ontario Inc. and The Corporation of the Town of Greater Napanee dated April 9, 2015, to allow 2325524 Ontario Inc. 18 months from the Closing Date to complete construction of and reach the Commercial Operating Date for the Solar Relocation Project.

79 - 81 10.9 Community & Corporate Services: Re: Request for an Encroachment Agreement with Paul Raham, 407 Huffman Street

Staff Recommendation: That Council receive for information the Community & Corporate Services – Request for an Encroachment Agreement with Paul Raham – 407 Huffman Street report; And further that Council authorize the Mayor and Clerk to enter into an Encroachment Agreement with Paul Raham for an encroachment on Huffman Street of the dwelling at 407 Huffman Street.

82 - 84 10.10 Community & Corporate Services Re: Dedication of Part of the One Foot Reserve Adjacent to Sherman's Point Rd. as a Public Highway

Staff Recommendation: That the Council receive for information the Community & Corporate Services - By-law to Designate Two Parts of the One Foot Reserve Adjacent to Sherman’s Point Road as a Public Highway report; And further that Council instruct staff to proceed with the required process including public notice to dedicate two parts of the one foot reserve adjacent to Sherman’s Point Road, being Part of Block 24 on Registered Plan 1159, as a public highway.

85 - 89 10.11 Community & Corporate Services Re: 2016 Proposed Increases to Certain Fees for Services

Staff Recommendation: That Council receive for information the Community & Corporate Services – 2016 Proposed Increases to Certain Fees for Services report; And further that Council direct staff to bring forward a 2016 user fees by-law and an amendment to By-law No. 06-14 for consideration, once the required public notice of the proposed fee increases has been provided.

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Page 11. NEW BUSINESS

12. NOTICE OF MOTION

12.1 Notice of Motion from Councillor Carol Harvey - Notice Given December

15, 2015 That Greater Napanee Council request the following from the County of Lennox and Addington: 1. Install an advanced green at the corner of Richmond Boulevard, Jim Kimmett Boulevard and Centre Street, for vehicles turning left and going south on Centre Street and for vehicles turning left and heading north on Centre Street. 2. Install an advanced green at the corner of Centre and Bridge Streets for the traffic turning left to proceed west on Bridge Street. 3. Synchronize the traffic lights on Centre Street for traffic heading north from Dundas so that they can continue on at the traffic light at Bridge and Centre.

13. STATEMENTS BY MEMBERS

14. BY-LAWS

90 14.1 By-law No. 2016-0001 - To Set an Interim Tax Levy for 2016

91 - 92 14.2 By-law No. 2016-0002 - Road Closing and Declaring Surplus of Angila Street & Rose Court in Plan 1176 and Lewis Lane & Suddard Street in Plan 1187

93 - 103 14.3 By-law No. 2016-0003 - To Adopt the 2016 Utilities Budget and 2016 Utility Rates

15. CLOSED SESSION

15.1 Adjourn to closed session pursuant to Section 239 of the Municipal Act in order to discuss personal matters about identifiable individuals.

15.2 Rise and report from closed session

16. CONFIRM PROCEEDINGS

104 16.1 A By-law to Confirm the Proceedings of the Council of the Corporation of the Town of Greater Napanee

17. ADJOURNMENT

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TOWN OF GREATER NAPANEE REGULAR SESSION OF COUNCIL

Minutes of Meeting Held December 15, 2015 at 7:00 PM Council Chambers, Town Hall - 124 John St., Napanee

PRESENT: Mayor Gordon Schermerhorn in the Chair, Deputy Mayor Marg Isbester,

Councillor Ward 1 Michael Schenk, Councillor Ward 2 Max Kaiser, Councillor Ward 3 Roger Cole, Councillor Ward 4 Carol Harvey, Councillor Ward 5 Shaune Lucas

CALL TO ORDER Mayor Schermerhorn called the meeting to order at 7:00 p.m.

ADOPTION OF AGENDA RESOLUTION #597/15: Harvey & Kaiser That the Agenda of the Regular Session of Council dated December 15, 2015 be adopted as presented. CARRIED.

DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF There were no disclosures of pecuniary interest.

PRESENTATIONS

Bethany Lessard, Youth Programming/Special Events Assistant

Re: Certificate of Achievement - Results Centred Leadership

Mayor Schermerhorn presented Bethany Lessard with her Certificate of Achievement in Results Centred Leadership.

DEPUTATIONS

Mr. David Kerr, Regional Maintenance Engineer, Mr. David Pearson, Area Contracts Engineer, Mr. Dave Harris, Maintenance Superintendent and Rafael Albino, Manager of the Operations Office - MTO Operations Office Eastern Region

Re: Winter Maintenance on Ontario's Highways

Mr. David Kerr, Regional Maintenance Engineer - MTO provided a presentation regarding winter maintenance on provincial highways in the eastern region highlighting: (i) winter maintenance areas - eastern region; (ii) winter maintenance standard; (iii) winter maintenance - contract requirements and technology; (iv) improvements that have been made; (v) improvements coming this winter; and (vi) contact and resource information.

Council Resolution to Accept Additional Deputations with No Notice, if required

RESOLUTION #598/15: Isbester & Kaiser That Council accept additional deputations with no notice required. CARRIED.

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Regular Session of Council - December 15, 2015 Page 6 of 104

REGULAR SESSION OF COUNCIL - December 15, 2015 Minutes

John Wilson provided the following comments:

Praised Greater Napanee Fire Department, for the quick response to a recent house fire on Bridge Street;

Praised Utilities and Roads Department staff for a recent clean-up of gravel on road;

5 way stop at Bridge Street, West Street and Belleville Road should be changed; Pedestrians need to be aware at intersections with left hand turn arrow and the

‘no walk’ sign is up; Questioned whether there were alternates appointed to the Taxation Policy

Review Committee (TPRC) as one member will be away from January to March; Questioned how one TPRC member can turn down broadcasting meetings; and Noted that people are not using the portable washroom located in Springside

Park near the fish hatchery. Council noted that no alternates were appointed to the Taxation Policy Review Committee and the issue of one member being away is being addressed.

ADOPTION OF MINUTES

Regular Session of Council - November 24, 2015 RESOLUTION #599/15: Schenk & Kaiser That the minutes of the Regular Session of Council dated November 24, 2015 be adopted as presented. CARRIED.

Special Session of Council - December 3, 2015 RESOLUTION #600/15: Isbester & Kaiser That the minutes of the Special Session of Council dated December 3, 2015 be adopted as presented. CARRIED.

CORRESPONDENCE FOR INFORMATION RESOLUTION #601/15: Cole & Harvey That the Correspondence for Information items dated December 15, 2015 be received.

CARRIED.

CORRESPONDENCE FOR ACTION

Lindsay Whidden Re: Request for a Crosswalk Sign at County Road 8 and James Street RESOLUTION #602/15: Kaiser & Cole That Council receive for information the correspondence from Lindsay Whidden requesting a crosswalk light at County Road 8 and James Street; And further that Council supports the request and that it be referred to the County of Lennox & Addington for action; And further that the Limestone District School Board be made aware of the issue. CARRIED.

Lennox & Addington Refugee Group Enthusiasts (LARGE) Re: Request for Council Support for LARGE Initiative to Sponsor a Syrian Refugee Family to Napanee RESOLUTION #603/15: Isbester & Harvey That Council receive the correspondence from the Lennox & Addington Refugee Group Enthusiasts (LARGE) dated December 9, 2015;

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And further that the Council of the Town of Greater Napanee supports the work of LARGE to sponsor a Syrian refugee family in Napanee. CARRIED. Citizen's Coalitions Against Privatization Re: Hydro One Privatization RESOLUTION #604/15: Cole & Kaiser That Council receive for information and support the correspondence from the Citizens' Coalitions Against Privatization dated November 19, 2015 regarding the privatization of Hydro One. CARRIED.

UNFINISHED BUSINESS

Councillors Lucas and Harvey thanked staff for providing a copy of the agenda for the recent meeting with Mike Bossio, MP-Hastings, Lennox & Addington and advised that they both would have liked to attend the meeting.

COMMITTEE REPORTS

Police Services Board - September 23, 2015 RESOLUTION #605/15: Lucas & Kaiser That Council receive and adopt the Minutes from the Police Services Board meeting dated September 23, 2015. CARRIED.

Community Development Advisory Committee - October 8, 2015 RESOLUTION #606/15: Cole & Kaiser That Council receive and adopt the Minutes of the Community Development Advisory Committee dated October 8, 2015. CARRIED.

Municipal Heritage Committee - 2015-11-05 Minutes RESOLUTION #607/15: Harvey & Kaiser That Council receive and adopt the Minutes of the Municipal Heritage Committee dated November 5, 2015. CARRIED.

Municipal Arts & Culture Committee RESOLUTION #608/15: Kaiser & Isbester That Council receive and adopt the Minutes of the Municipal Arts & Culture Advisory Committee meeting dated November 17, 2015. CARRIED.

STAFF REPORTS

Community & Corporate Services - Proposed Road Closing By-laws within the Former Plans for Subdivision 1176 and 1187 (Suddard and Heritage Park)

Randy Vollick, owner of Lot 24, Plan 1176 spoke to the matter and advised that he was in agreement with the proposed resolution. RESOLUTION #609/15: Isbester & Lucas That Council receive for information the Community & Corporate Services – Proposed Road Closing By-laws within the Former Plans of Subdivision 1176 and 1187 (Suddard and Heritage Park) report; And further that a by-law to close the following road allowances come forward to Council:

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• Angila Street, Rose Court and that part of Heritage Park Drive as shown on Plan

1176 from the easterly property line of Lot 24 and 25 to the intersection with Ginger Street/Heritage Park Drive on Plan 1175; and

• Lewis Lane and Suddard Street as shown on Plan of Subdivision 1187. And further that Council authorize the Mayor and Clerk to execute, on behalf of the Town, a Right-of-Way from the Town in favour of the owners of Lot 24, Plan 1176 - Randall Russell M Vollick, Colin Michael Vollick and Stephen Allan Vollick, over Town property being that part of Heritage Park Drive on Plan 1176 from the intersection of Camden Road to the easterly property line of Lot 24, for the purposes of vehicular access to the property at Lot 24; And further that the said Right-of-Way shall terminate if at such time in the future the property, known as Heritage Park Drive on Plan 1176, becomes a municipal public road allowance; and And further that if a land survey of that portion of Heritage Park Drive is required for land registry purposes of the said Right-of-Way, the cost of the survey shall be borne by the land owner of Lot 24, Plan 1176. CARRIED.

Community & Corporate Services - Purchase of Storage and Compute Solution RESOLUTION #610/15: Cole & Kaiser That Council receive for information the Community & Corporate Services - Purchase of Storage and Compute Solution report; And further that Council approves the purchase of a Simplivity Hyper-Converged solution from Accara IT Systems in the amount of $79,100 inc. HST; And further that the Mayor and Clerk be authorized to sign a contract with Accara IT Systems for the supply and installation of a Simplivity Hyper-Converged Solution.

CARRIED.

Emergency Services - 2016 Canada Fire Fit Event Hosting RESOLUTION #611/15: Kaiser & Schenk That Council receive for information the Emergency Services - 2016 FireFit Canada Event Hosting report; And further that Council supports hosting the 2016 FireFit Canada Event. CARRIED.

Emergency Services - Superior Tanker Shuttle Accreditation Kevin Donaldson, Deputy Fire Chief presented the certificate for the Fire Department Water Tanker Shuttle Accreditation to Mayor Schermerhorn. RESOLUTION #612/15: Kaiser & Cole That Council receive for information and endorse the Emergency Services - Superior Tanker Shuttle Accreditation report. CARRIED.

Infrastructure Services (Parks and Recreation) - Napanee Golf & Country Club Access and Agreement for Toboggan Hill RESOLUTION #613/15: Isbester & Kaiser That Council receive for information the Community & Corporate Services - Authorization to Execute an Access and Use Agreement with Napanee Golf and Country Club report; And further that Council authorize the Mayor and Clerk to execute, on behalf of the Town, the said access and use agreement for the purposes of permitting the public to use a portion of the golf course for recreational toboggan use. CARRIED.

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Infrastructure Services (Planning) Re: Richmond Village (Turgal) Subdivision Final Certificate of Approval of Works Phase 5 - Stage 2 RESOLUTION #614/15: Schenk & Kaiser That Council receive for information the Infrastructure Services (Planning) – Richmond Village (Turgal) Subdivision Final Certificate of Approval of the Works Phase 5 - Stage 2 report; And further that Council authorize the Town’s Municipal Engineer to issue the Final Certificate of Approval of the Works for the Richmond Village Subdivision Phase 5 – Stage 2, following the one year period lapsing on December 18, 2015. CARRIED.

CAO - Service Area Updates RESOLUTION #615/15: Cole & Isbester That Council receive for information the CAO - Service Area Updates report; And further that Council authorize the submission of meeting requests with the Minister of Energy, the Minister of Municipal Affairs and Housing and the Minister of Transportation at the OGRA/ROMA Conference in February 2016. CARRIED.

BY-LAWS

By-law No. 2015-0070 - To Appoint Night Patrolmen for Municipal Law Enforcement Officers RESOLUTION #616/15: Isbester & Kaiser That By-law No. 2015-0070, being a by-law to appoint night patrolmen for Municipal Law Enforcement Officers be read a first time and brought to the floor for discussion.

CARRIED.

RESOLUTION #617/15: Isbester & Kaiser That By-law No. 2015-0070 be read a second time and finally passed and that the Mayor and Clerk sign the same and affix thereto the seal of the corporation. CARRIED. By-law No. 2015-0071 - To Appoint and Constitute a Committee of Adjustment for 2016 RESOLUTION #618/15: Cole & Kaiser That By-law No. 2015-0071, being a by-law to appoint and constitute a committee of adjustment for 2016, be read a first time and brought to the floor for discussion.

CARRIED.

RESOLUTION #619/15: Cole & Kaiser That By-law No. 2015-0071 be read a second time and finally passed and that the Mayor and Clerk sign the same and affix thereto the seal of the corporation. CARRIED.

NEW BUSINESS

Councillor Lucas requested that:

The Napanee Cemetery Company provide a deputation at the January 12, 2016 Council meeting prior to the budget meeting on January 19, 2016.

The Town assist The Napanee Cemetery Company with advertising for new Directors through the Town’s web site and newspaper column.

Councillor Lucas noted increased traffic congestion on Jim Kimmett Blvd. due to additional businesses opening in the Devcor Centre.

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NOTICE OF MOTION

Councillor Harvey - Notice of Motion

That Greater Napanee Council request the following from the County of Lennox and Addington: 1. Install an advanced green at the corner of Richmond Boulevard, Jim Kimmett

Boulevard and Centre Street, for vehicles turning left and going south on Centre Street and for vehicles turning left and heading north on Centre Street.

2. Install an advanced green at the corner of Centre and Bridge Streets for the traffic turning left to proceed west on Bridge Street.

3. Synchronize the traffic lights on Centre Street for traffic heading north from Dundas so that they can continue on at the traffic light at Bridge and Centre.

STATEMENTS BY MEMBERS Deputy Mayor Isbester thanked staff and volunteers for all the work they have done on behalf of the Town over the year. Mayor Schermerhorn advised that he has recently become aware of two senior couples who no longer have a family doctor and expressed concern that the wait list for family doctors may be more of a problem than thought due to the number of seniors in the community. Mayor Schermerhorn further questioned whether Council should include funding in the 2016 budget for doctor recruitment. James Timlin, General Manager-Community & Corporate Services will provide a report to Council by April 2016 regarding the wait list statistics for a family doctor and any other related issues for a community with not enough doctors. Mayor Schermerhorn wished everyone a Merry Christmas and all the best over the holidays and that he had enjoyed working with Council and staff this past year. CLOSED SESSION RESOLUTION #620/15: Kaiser & Cole That Council resolve itself into closed session in order to discuss personal matters about identifiable individuals. CARRIED. RESOLUTION #621/15: Schenk & Isbester That Council rise and report from closed session; and further that all recommendations made within closed session be hereby adopted. CARRIED.

CONFIRM PROCEEDINGS RESOLUTION #622/15: Kaiser & Isbester That By-law No. 2015-0072, being a By-law to Confirm the Proceedings of Council at its Regular Session held December 15, 2015, be read a first and second time and finally passed and that the Mayor and the Clerk sign the same and affix thereto the seal of the Corporation. CARRIED.

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ADJOURNMENT RESOLUTION #623/15: Kaiser & Cole That the meeting does hereby adjourn at 9:25 p.m. CARRIED.

Gordon Schermerhorn, Mayor Susan Beckel, Clerk

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Napanee Business Improvement Area Corporation47 Dundas St. East, Napanee, K7R 1H7 1613.354.9508

December 17, 2015

Mayor Gord SchermerhornTown of Greater Napanee124 John St.Napanee, ON K7R 1HS

RE: REQUEST TO CREATE LOADING/UNLOADING ZONE ON JOHN ST.

Dear Mayor Schermerhorn,

The BIA Board recognizes the challenges that large delivery trucks create when theypark on Dundas St. to unload their products, especially for the block between John andCentre Streets. Unfortunately, the laneway access on the north side of this block is oftentoo narrow for many of these trucks (see attached images). We also recognize thatdeliveries will become even more of a challenge when the much-needed upgrade to thetown’s water and sewer services along Dundas St. begins in 2017.

In speaking with merchants, town staff and truck delivery operators, it has become clearthat the establishment of a loading zone would help alleviate this issue. Therefore, theBIA would like to propose that Council establish a dedicated “Loading/Unloading Zone”along the western side of John St. immediately north of Dundas St (see attached plan).We are asking that 3 parking spaces be dedicated to this zone.

We would also like to propose the current ‘Bus Stop” be moved to the new “Loading/Unloading Zone.” Making this additional change will consolidate the loading/unloadingand drop off/pick-up zones into one location and will help reduce the net loss of parkingspaces that will occur with the new loading zone.

We look forward to the opportunity to speak with Council on this matter.

Sincerely Yours,

Greater.Rob Hendrick, Chair Napan.NapaneeBlA Ow’ Oa4q

Twitter NapaneeBlA I [email protected] Facebook: Downtown-Napanee-BIA

Rob Hendrick, Chair - Napanee BIA Re: Request to Create Load... Page 13 of 104

Council Deputation I January 12, 2016Establishment of Loading/Unloading Zone on John St.

Laneway between John and Centre Streets;north of Dundas St.

Transport delivery on Dundas St.

Unloading of delivery on Dundas St.

Napanee Business Improvement Area Corporation Dundas St. East Napanee, K7R 1H7 1613.354.9508


Council Deputation I January 12, 2016Establishment of Loading/Unloading Zone on John St.

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Greater Napanee Heritage Committee Recommendation to Council

Re: 18 Water Street East

The Heritage Committee thanks Council for agreeing to a 60-day delay before applying for a demolition permit for the house at 18 Water Street East. In addition to granting the Committee this 60-day window in which to research the potential heritage value of the property, Council also gave Committee Members an opportunity to view the interior of the house. The following is the Heritage Evaluation of the property undertaken by the Heritage Committee in accordance to the heritage conservation guidelines defined in the Town of Greater Napanee's Official Plan.

Architectural Merit:

The house at 18 Water Street East stands on a 24 foot wide lot, running roughly 100 feet fromWater Street south to the bank of the Napanee River. The house, built sometime between 1840 and 1855, is a 1½ story timber frame structure, approximately 18 feet by 24 feet in area,with a parged rubble stone basement foundation. Built into the slope, the house affords access to the main floor from Water Street and to the basement from the yard between the house and the river. Likely originally clad in clapboard, the house was sheathed in Insulbrick sometime in the 1920s or '30s. By 1998 the board and batten siding now cladding the house had been applied.

The 5 foot wide Victorian-style veranda currently running along the east and south of the house is not original to the house and was likely added at the same time as the board and batten siding was applied. There is some evidence that there may have been an earlier veranda along the east wall. It is likely that that main floor windows and access doors were added and widened and all windows replaced at the same time the current veranda was added. Further modifications to the exterior include the addition of an entry vestibule, roughly5 by 11 feet in area, built onto the north end of the east veranda in 1999, and the mid-2000s addition of a 12 by 18 foot basement level sun room, along with the extended veranda/deck space it afforded above. The deck built into the south veranda roof, accessed from the south facing upper story windows was also likely added in the mid-2000s.

Nothing remains of the interior partition walls. The main and upper levels have been stripped back to the studs, and insulation, vapor barrier, and drywall have been applied. The central beam supporting the upper level floor joists has been left exposed. It is a hewn timber approximately eight by eight inches in cross section. The use of a hewn member might suggest an earlier age for the house. However, if the rough-sawn lumber visible in the attic is representative of the lumber used throughout the structure, it is likely that the hewn timbers used as principal supporting beams for the main and second floors and for the top plate of thesouth main floor wall were re-purposed from an older building. An iron tie rod runs between the north and south top plate members.

The basement space contains a modern bathroom and mechanical room. Windows originallylet into the stone walls to the east and the west have been bricked in. Parging on the original stone foundations provide both the exterior and interior finishes.

Jane Lovell, Chair - Municipal Heritage Committee Re: 18 Wat... Page 16 of 104

Possible original features include a newel post and banister post consistent with turnings of the nineteenth century on the second floor. Original wide pine flooring has survived under themodern carpets.

It is the Heritage Committee's conclusion that nothing of any architectural value remains within the structure that would suggest that the house at 18 Water Street should be preservedon the basis of its architectural merits.

Cultural Heritage Value or Interest:

18 Water Street is the west part of Lot 7 on the south side of Water Street.

The village of Napanee was laid out and surveyed in 1831. At that time, much of the undeveloped land in and around the village was part of the mass land holdings of John Solomon Cartwright. The property defined as Lot 7 on the then new Napanee Survey was purchased from Cartwright by Napanee merchant John Valentine Detlor in 1834. The sale also included the lot just to the north, between Mill and Water Streets, and the lot on the south-west corner of John and Dundas. The deed mentions houses and out buildings earningprofits and rents on these lots so it is possible that a building existed on Lot 7 as far back as the early 1830s. The first concrete evidence of a structure on Lot 7 comes in 1855 when the assessment rolls show Stauts Sager Madden living on the lot as freeholder. Madden had purchased the lot and the lot just to the north in 1840. He is identified as being a tanner on the deed so it is possible that the tannery on the lot to the north was already in existence at that time, and with it the dwelling on Lot 7.

Lot 7 was tightly associated with the tannery across the road to the north, with a succession of deeds for the property stipulating that ownership be subject to “the right of the occupants ofthe Tannery ... to enter thereon for the purpose of repairing the water pipe leading form the River to the said Tannery.”

The house appears on the 1874 Bird's Eye map of Napanee, on the 1876 Insurance Map of the village, and on several subsequent insurance maps into the 1900s. The insurance maps explicitly identify the building as a dwelling, and it appears that the structure has been occupied as a dwelling place continuously from the time it was built until recently.

To put the modest timber structure in context with development of the village of Napanee one need only look at the village-scape of the day. The latest possible date of construction for the house was 1855, only 24 years after the village had been surveyed. Macpherson House was a well established home, nearly 30 years old by then, but the Town Hall would not be built until the following year, and it would be another 9 years for the Court House and Jail to be completed. Prominent buildings along Dundas, Bridge and John streets, such as Old Post Office, the Harshaw Block, the Richeilieu Hotel and the Law Offices of Herrington Warner & Grange would have to wait until another three decades or more to grace the business district of the town. While the Gibbard House on Centre Street, also of frame construction, is contemporary to the house on Lot 7, other private residences, made of brick, would not be built for another 10 years or so.


It is the Heritage Committee's conclusion that the cultural heritage value or interest of the house at 18 Water Street lies in its age, which predates almost all of the designated properties within the town of Napanee, and in its significance as an example of a house typical of many modest dwellings of the nineteenth century.

Recommendations:

The house at 18 Water Street East exhibits no physical attributes worthy of preservation on the basis of architectural merit. Despite the building's considerable age and its significance as a rare example of a style of dwelling of the working classes, the Heritage Committee does not feel that, in this case, these are sufficient reasons to add the property to the Municipal Heritage Register as a designated property under the terms of the Ontario Heritage Act.

That being said, the Heritage Committee would like to recommend that the structure be considered for incorporation into the re-development of the north bank of the Napanee River, if at all feasible.

One possible use of the building could serve three purposes. The building is currently fully serviced for water, sewer and electricity. By removing the modern lower level sun room, the basement area could be reworked to accommodate public washrooms accessible from the riverside pathway that would presumably be central to the riverfront re-development project. Removing the entry vestibule and providing a fully accessible entrance to the main level from Water Street would open the house for use as a tourist information centre and gallery space to showcase and sell works of local artists. Directing tourists to a prominently identified touristcentre on the riverfront, with a small number of parking spaces along the lightly used Water Street, would expose tourists to the fine vista of Springside and Conservation parks on the south bank of the river. Housing an arts gallery space modeled on the “Arts on Main” co-operative in Picton would not only provide a venue for local artist to display and sell their work, but it would also be a draw to tourists and locals alike to Napanee and to the riverfront. With the Waterfront River Pub and Terrace and the artist co-op and tourist information centre straddling Centre Street at the riverfront, there might be some opportunity to reinvigorate the commercial spaces along Centre Street between Dundas Street and the river.

Since the proposed uses for the structure would be “summer only”, many defects identified in the October 27, 2015 Infrastructure Staff Report to Council (such as inferior or insufficient heating and insulation) would not require remedial work. Other defects called out on the report would require action depending on whether the second story were to remain accessible. Despite its age of more than a century and a half, the structural components of the building appear to be sound.

The re-purposing of the house for use as public space allows this structure, which has stood prominently on the banks of the Napanee River for over 160 years, to remain useful and well cared for. More importantly, it can serve to showcase the Town of Greater Napanee's commitment to preserving and showcasing its built heritage. The story of Napanee's evolutionfrom village to a prosperous centre of commerce and industry resides in not only the grand and elaborate brick and stone buildings within the town, but also in the modest and everyday structures of our industrial past.


If there is no way in which the house at 18 Water Street East can be repurposed for public use, the Heritage Committee recommends that all or part of the stone foundation be retained as a landscaping feature and rest area.

In all cases where all or part of the house remains visible, a plaque could be erected to informthe public of the heritage significance of the site, and to provide information about the extensive industrial history of the Napanee riverfront.

If the house cannot be retained, the Heritage Committee suggests the following means of removing it from the site:

Offer the structure at minimal cost to the public for removal to another location. Donate serviceable structural components and interior fittings to Habitat For Humanity. Sell the structure for removal of the elements of heritage value to restoration

enthusiasts or salvage companies. Of special interest would likely be the hewn beams and a rare small claw-foot bathtub.

Total destruction of materials and disposal in a landfill should be a very last resort.

Conclusion:

The Napanee Falls and the riverfront as it passes just steps from Napanee's downtown core are truly beautiful natural heritage assets and well worth promoting. The Town of Greater Napanee finds itself in the unique position where it can lead by example in its quest to encourage heritage preservation. In repurposing the house at 18 Water Street East, the municipality can preserve the structure and in so doing allow it tell a story of our past while enabling the building to be a useful and attractive component of a newly accessible riverfront.


December 8, 2015

Napanee Cemetery Company

c/o 9 Thomas Street East

Napanee Ontario K7R 1K5

613-354-1045

To the Town Council of Greater Napanee:

On behalf of the Napanee Cemetery Company, I would like to express our appreciation for your

support of the Napanee Cemetery Company. It has helped us in so many ways to maintain both

Riverside and Riverview cemeteries.

In order to continue on in maintaining and enhancing what we do, I would like to ask on behalf of

our board, for your continued financial and contributions in kind support. As Riverside and Riverview

are two of the largest cemeteries in our area, I am very proud to be a part of such an important board

for the people of Napanee.

We, at the Napanee Cemetery Company, would like to request from the Town of Greater Napanee

the same as we have received this past year of 2015. That is, we request the continued grass cutting of

Riverview and the $10000.00 towards our own grass cutting costs of Riverside for this coming 2016

year.

I have attached our most recent financial statements as at November 30, 2015 and our 2016

budget for your viewing.

Thank you so very much,

Murray Kennelly

Treasurer Napanee Cemetery Company

The Napanee Cemetery Company Re: Request for 2016 Funding Page 20 of 104


2016 Year End Budget Napanee Cemetery Company

REVENUE

Sales Revenue

Burials 21,000.00

Cremations 23,500.00

Plots 12,000.00

Perpetual Care 8,000.00

Corner Posts 1,000.00

Monuments & Foundations 4,500.00

Columbarium Sales 4,500.00

Net Sales 74,500.00

Other Revenue

Scotia Bank Interest 12,000.00

Town of Greater Napanee Funding 25,000.00

Donations 6,500.00

Total Other Revenue 43,500.00

TOTAL REVENUE 118,000.00

EXPENSE

General & Administrative Expenses

Accounting & Legal 2,400.00

Advertising & Promotions 750.00

Burials 16,500.00

Business Fees & Licenses 750.00

Cremations 18,000.00

Corner Posts 750.00

Monuments & Foundations 3,500.00

Cemetery Ground Maintenance 29,500.00

Insurance 1,650.00

Perpetual Care 8,000.00

Columbarium Costs 2,000.00

Interest & Bank Charges 500.00

Office Costs 750.00

Cemetery Management Fees 26,549.00

Total General & Admin. Expenses 111,599.00

TOTAL EXPENSE 111,599.00

NET INCOME 6,401.00



Comparative Balance Sheet

As at 11/30/2015 As at 11/30/2014 Percent

ASSET

Current Assets

Napanee Cemetery Trust Fund 500,181.35 485,983.11 2.92

Napanee Cemetery Bank Account 16,460.00 779.54 2,011.50

Riverview Bank Account 0.00 220.31 -100.00

Total Cash 516,641.35 486,982.96 6.09

Accounts Receivable 7,180.00 0.00 0.00

Total Receivable 7,180.00 0.00 0.00

Total Current Assets 523,821.35 486,982.96 7.56

TOTAL ASSET 523,821.35 486,982.96 7.56

LIABILITY

Current Liabilities

Accounts Payable 0.00 5,932.50 -100.00

Management Fees Payable 0.00 3,390.00 -100.00

HST Charged On Sales 4,630.50 812.50 469.91

HST Paid On Purchases -2,630.33 -1,781.00 47.69

HST Owing (Refund) 2,000.17 -968.50 -306.52

Deferred Interest Revenue 12,172.00 10,356.17 17.53

Total Current Liabilities 14,172.17 18,710.17 -24.25

TOTAL LIABILITY 14,172.17 18,710.17 -24.25

EQUITY

Owners Equity

Fund Balance 0.00 464,971.94 -100.00

Retained Earnings - Previous Year 475,417.00 5,973.49 7,858.78

Current Earnings 34,232.18 -2,672.64 -1,380.84

Total Owners Equity 509,649.18 468,272.79 8.84

TOTAL EQUITY 509,649.18 468,272.79 8.84

LIABILITIES AND EQUITY 523,821.35 486,982.96 7.56

Generated On: 12/08/2015



Comparative Income Statement

Actual 01/01/2015 to 11/30/2015 Actual 01/01/2014 to 11/30/2014 Percent

REVENUE

Sales Revenue

Burials 29,009.05 16,150.00 79.62

Cremations 28,250.00 17,050.00 65.69

Plots 14,940.00 5,045.00 196.13

Perpetual Care 11,116.84 950.00 1,070.19

Corner Posts 1,000.00 525.00 90.48

Monuments & Foundations 4,551.00 4,400.00 3.43

Columbarium Sales 5,988.73 3,357.52 78.37

Landscaping Fees 8,400.00 4,619.25 81.85

Net Sales 103,255.62 52,096.77 98.20

Other Revenue

Scotia Bank Interest 16,228.93 9,374.20 73.12

Donations 5,864.20 2,845.20 106.11

Town of Napanee Financial Aid 25,000.00 0.00 0.00

Total Other Revenue 47,093.13 12,219.40 285.40

TOTAL REVENUE 150,348.75 64,316.17 133.77

EXPENSE

General & Administrative Expenses

Accounting & Legal 2,200.00 2,200.00 0.00

Advertising & Promotions 174.00 105.03 65.67

Burials 24,700.00 12,900.00 91.47

Business Fees & Licenses 667.00 653.00 2.14

Cremations 16,800.00 12,200.00 37.70

Corner Posts 150.00 450.00 -66.67

The Napanee C

emetery C

ompany R

e: Request for 2016 Funding

Page 23 of 104

Monuments & Foundations 3,500.00 2,915.24 20.06

Insurance 1,112.40 1,080.00 3.00

Interest & Bank Charges 247.65 342.89 -27.78

Office Costs 0.00 542.65 -100.00

Columbarium Costs 1,700.00 0.00 0.00

Cemetery Ground Maintenance 29,412.40 0.00 0.00

Cemetery Management Fees 24,336.28 33,600.00 -27.57

Perpetual Care 11,116.84 0.00 0.00

Total General & Admin. Expenses 116,116.57 66,988.81 73.34

TOTAL EXPENSE 116,116.57 66,988.81 73.34

NET INCOME 34,232.18 -2,672.64 -1,380.84

Generated On: 12/08/2015

The Napanee C

emetery C

ompany R

e: Request for 2016 Funding

Page 24 of 104

Summary of Correspondence for Information Items

January 12, 2016

This summary contains correspondence that was received by the municipality from outside organizations, which were broadcast to all municipalities, or which were addressed generally to the Town. This includes requests for support for resolutions. All correspondence addressed to an individual member of council or to the whole council from a resident are placed in the appropriate council mailbox. These items of correspondence are not added to the agenda unless requested by a member of council. Correspondence for Action items are pieces of correspondence that were received by Town staff that require further council attention or action. Members of Council may request items be added to the agenda for consideration.

1. Township of Madwaska Valley – Re: Support of resolution regarding the Ministry of Health and Long Term Care reinstate incentives for physicians to practice in rural areas of Ontario.

2. City of Kingston – Re: Support of resolution regarding a national discussion of a Basic Income Guarantee for all Canadians.

3. Drinking Water Ontario – Re: Release of the Minister’s Annual Report on

Drinking Water 2015 and the Chief Drinking Water Inspector’s 2014-2015 Annual Report.

4. Township of Oro Medonte – Re: Municipal Freedom of Information and

Protection of Privacy Act (MFIPPA).

5. Doctor Stan Belcher (Fellow of the Canadian College of Medical Geneticists) – Re: Memo to the Minister of the Environment and Climate Change.

6. Eastern Loggerhead Shrike Recovery – Re: Fall/Winter 2015.

7. Ministry of Transportation – Re: Invitation to be part of the action plan to fight

climate change and secure Ontario’s healthy, clean and prosperous low-carbon future.

8. Stewardship Ontario – Re: Industry Funding for Municipal Blue Box Recycling for the third quarter of the 2015 Program Year.

9. MFOA – Re: Development Charges Update Bill 73 and O. Reg 428/15

10. Napanee BIA – Re: December Newsletter.

11. TransCanada – Re: Eastern Mainline Project Application Amendment, National Energy Board File OF-Fac-Gas-T211-2014-01 02 Application Amendment

Correspondence for Information items dated - January 12, 201... Page 25 of 104

12. Waste Management – Re: Status of ongoing hydrogeological investigation

associated with the closed Waste Management Landfill property.

13. Association of Municipalities of Ontario – Re: Federal Government Announces Plan to Resettle Syrian Refugees.

14. Ontario Ground Water Association: Re: Sustainability ground water matters.

Correspondence for Information items dated - January 12, 201... Page 26 of 104

1/6/2016 What We Heard

Ministry of Municipal Affairs and HousingOntario

ABOUT I NEWSROOM I JOB OPPORTUNflES I CONTACT US

You are here > Home > Your Ministry > Local Government > Municipal Elections > Municipal Elections ActReview > What We Heard

What We Heard

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Summary of Input: 2014 Municipal Elections Act Review

Introduction

The Ministry of Municipal Affairs and Housing reviews the Municipal Elections Act after each Ontariomunicipal election to determine if it meets the needs of Ontario communities. Over 3,400 submissionswere received from the public, municipal councils and staff from across the province as part of the60-day consultation period between May 28, 2015 and July 27, 2015.

As part of the consultation the ministry held a number of meetings with our partners, including theCity of Toronto, the Association of Municipalities of Ontario (AMO) and municipal clerks across theprovince. Two working groups were formed to provide advice on technical issues:

• a ranked ballot working group, involving municipal clerks, ranked ballot experts and advocatesand the Association of Municipalities of Ontario

• a municipal voters’ list working group, involving the Municipal Property Assessment Corporation,the Association of Municipal Managers, Clerks and Treasurers of Ontario, government ministriesand Elections Ontario.

This paper summarizes input received during the consultation process and is meant not to becomprehensive or reflect all submissions received. The input Will be used to help ensure the MunicipalElections Act is able to meet the needs of Ontario communities while maintaining a fair electionprocess. This report reflects the views expressed by those who participated in the review, and maynot reflect the policies of the Ministry of Municipal Affairs and Housing.

Ranked Ballots

Most public input favoured allowing municipalities the option of using ranked ballots for futuremunicipal elections. Many submissions stressed the importance of including a public consultationcomponent in the ranked ballot framework.

Not all submissions from municipal councils addressed ranked ballots. Those that did were divided insupport or opposition. Several council resolutions also took a neutral position and expressed interestin revisiting the issue once more information on ranked ballot processes and a framework areavailable for review.

Some common concerns raised about ranked ballot implementation were: ballot design andcomplexity, logistical challenges related to changing voting systems and challenges around votereducation and understanding. Some submissions suggested a range of educational materials be

http:/Mww.mah.gov.cin.c&Page11284.aspx 1/3

Ministry of Municipal Affairs & Housing Re: Summary of Input... Page 27 of 104

1/6/2016 What We Heard

produced, including tools for municipalities considering ranked ballots for future elections.

Some input identified the importance of balancing clear, consistent provincial direction in the wayranked ballots are used across Ontario with a sufficient level of local flexibility. For example, severalrespondents recommended local decisions on whether to use ranked ballot technology and how todesign the ballot.

Campaign Finance

Many submissions cited the need for greater clarity of campaign finance provisions, and suggestedmore definitions and simpler, clearer rules and prescribed forms.

Third Party Advertising

Input regarding third party advertising was varied. Some submissions asked for third party advertisingto be banned and some supported the development of a framework to regulate third party advertising.Both the provincial and federal frameworks were cited as possible models upon which to build amunicipal regulatory framework.

Accessibility

The most consistent recommendation for greater accessibility in municipal elections was to increasethe use of alternative voting methods, including telephone and internet voting. Submissions alsorecommended further considerations for making campaign communications, events, and materialsmore accessible to continue to reduce barriers to participation in municipal elections.

Enforcement

Input emphasized the need to strengthen compliance with the Municipal Elections Act, includingconsistency in the way in which rules are interpreted (by candidates and compliance auditcommittees) and enforced by the courts.

Voters’ List

The accuracy of the municipal voters’ list was a common concern. Many submissions noted that aninaccurate voters’ list causes significant challenges for voters, municipal staff and electionadministrators both leading up to and on voting day.

The most common suggestion was to look for new approaches to developing the municipal voters’ list.A working group was formed to examine the voters’ list as part of this review and will continue toevaluate and identify solutions for longer-term improvements.

Other Ideas

General recommendations received from the public, councils and municipal staff from across theprovince raised a number of other suggestions, including:

• shortening the municipal election campaign and nomination periods• examining the requirements to become a candidate in order to help reduce the number of

candidates who are not serious about running for election.

Next Steps

The ministry is assessing the input received during the consultation and is developing policy options toimprove the Municipal Elections Act. The intention is to bring recommendations for amendments to

http/Mww.m&igov.on.c&Pagel 1284.aspx


116/2016 What We Heard

the Municipal Elections Act forward for the government’s consideration in the near future.

CONTACT-us I ACCESSIBILITY I PRIVACY I TERMS OF USE I SITE MAPCOPYRIGHT © QUEEN’S PRINTER FOR ONTARIO, 2008-2015- LAST MODIFIED:MONDAY, DECEMBER 21, 2015

hUpiM’wwsnah.gov.mca/Pagel l2B4aspx 3/3


RECEWED DEC 172015

Ministry ofNatural Resourcesand Forestry

Peterborough District Office300 Water Street1st Floor, South TowerPeterborough, Ontario K9J 8M5Telephone: (705) 755-2001Facsimile: (705) 755-3125

Ministére desRichesses naturelleset des Foréts

Le bureau du district de Peterborough300 rue WaterPeterborough, Ontario K9J 8M5Telephone: (705) 755-2001Facsimile: (705) 755-3125

V Ontario

December 10, 2015

Greater Napanee124 John StreetP.O. Box 97Napanee ONK7R 3L4

NOTICE: Public Lands Act, In the Matter of Section 38 of the Public Lands Act, R.S.O. 1990, asamendedAND in the matter of: Pt Lt 2 &3Con 3 Richmond Township, Pads I & 2 29R30

Dear Mr. Callery,

(P1N45083-0 102)

The Ministry of Natural Resources & Forestry (MNRF) is providing notice to the municipality of intent toutilize subsection 38(2) of the Public lands Act:

“When the Crown becomes the registered owner of the land that has been patented or otherwisedisposed ofor when the land reverts to or vests in the Crown, the Ministry may forward to theproper Land Registry office a certificate stating that the land is deemed to be public land”

This property described above is adjacent Highway 401 and is 129.4 acres close to the now closedRichmond Landfill. This property has been transferred within the Provincial Government to allowMNRF to manage the occupation of the site.

The intent of the MNRF is to declare these lands public for the registry office as pad of the legalrequirements to issue an easement on this property recognising the Contaminant Attenuation Zone createdby the Richmond Landfill owned by Waste Management Company.

If you have any interest in the above transaction you may make notice of such interest to the undersignedby February 19, 2016. If you have any questions please call Patrick Soulliere Lands & Waters TechnicalSpecialist at (705) 755-3134.

Your

District ManagerPeterborough District

Ministry of Natural Resources & Forestry Re: Intent of MNRF ... Page 30 of 104

County of Lennox and AddingtonNotice

Lennox & Addinglon

RECEIVED JAN 7 Zoit

January 4,2016

Please take notice that the Council for the County of Lennox and Addington will beconsidering the passage of a by-law (‘delegation by-law’) to delegate the approvals for Plans ofSubdivision/Condominium to Loyalist Township and the Town of Greater Napanee inaccordance with Section 51.2(2) of the Planning Act on January 27, 2016.

At the present time, Ontario Regulation 520/98 delegates Plan of Subdivision/Condominiumapprovals to Loyalist Township. A similar regulation (Ontario Regulation 519/98) exists for theTown of Greater Napanee. Both of these regulations will cease to be in effect on the effectivedate of the new County of Lennox and Addington Official Plan in accordance with Section5 1(5.1) of the Planning Act.

While the proposed ‘delegation by-law’ will be considered by the Council of the County ofLennox and Addington on January 27, 2016, it will not come into effect until all or pan of theCounty of Lennox and Addington Official Plan comes into effect as the Official Plan of theCounty of Lennox and Addington in accordance with Section 5 1(5.1) of the Planning Act.

Larry KeechCAO / ClerkCounty of Lennox & Addington97 Thomas Street EastNapanee, ONK7R 4B96L3-354-4883 ext. 3221lkeechflennox-addington.on.ca

County of Lennox and Mdington

9T Thomas St. E., Napanee, Ontario ICTR 4B9 tel: 613-354-4883 fax: 613-354-3112 wwwJennox-addington.on.ca

County of Lennox & Addington Re: Consideration of Passage of... Page 31 of 104

TOWN OF GREATER NAPANEECOMMUNITY DEVELOPMENT ADVISORY COMMITTEE

Minutes of Meeting Held October 8, 2015 at 8:00 AMCommittee Room, Town Hall, 124 John St., Napanee

PRESENT: Councillor Roger Cole (Chair), Josh Dafoe, Michelle Edgar, Ellen Johnson,Brad Way

ALSO PRESENT: Deputy Mayor Marg Isbester, Karen Fischer, OMAFRA; LyndsayTee, Economic Development Coordinator, Raymond Callery, CAO; Michelle King,Executive Office Co-ordinator/HR Clerk

CALL TO ORDERRoger Cole called the meeting to order.

ADOPTION OF AGENDACOMMITTEE RECOMMENDATION:That the agenda of the Community Development Advisory Committee dated October 8,2015 be hereby adopted.

ADOPTION OF MINUTESCOMMITTEE RECOMMENDATION:That the minutes of the Community Development Advisory Committee dated September23, 2015 are hereby approved.

ITEMS FOR DISCUSSION

Young Professionals Network (YPN)Brad Way provided an update on the activities of the YPN. The event to meet thecandidates was a success as it provided a unique opportunity to meet the candidates ina social setting. New memberships are continuing to increase and many positivecomments have been received.

North End Business Mixer UpdateThe survey has been formatted and a meeting is being set up to finalize a date fordistribution.

Strategic Planning - Subcommittee DiscussionCommittee Members provided their ideas, as a visioning exercise, as to how the Townand CDAC would contribute to the success of the community looking ahead five yearsfrom now. Discussion took place regarding the Subcommittee’s report summarizing thevarious reports they had reviewed. The Subcommittee has come up with six buckets forconsideration: Infrastructure & Planning; Youth Attraction (20-30 yrs); Arts & Culture;Communications, Marketing & Promo; Tourism and Business Development.Subcategories were determined to be either municipality lead or municipality supported.

The Committee members picked their top five priorities from the topics on the board.The SubCommittee will take this information and the ideas from the visioning exerciseand begin to complete the performance measures and action plans worksheet and bringback to the Committee.

Community Development Advisory Committee Re: October 8, 2015 Page 32 of 104

COMMUNITY DEVELOPMENT ADVISORY COMMITTEE - October 8, 2015 Minutes

NEXT MEETINGThe SubCommittee will meet October 21, 2015 at 1:00 p.m. and the next CDACmeeting will be held October 28, 2015 at 8:00 a.m.

ADJOURNMENTCOMMITTEE RECOMMENDATION:That the meeting adjourns at 9:00 am.

CourciI Roger Cole, Chair

Community Development Advisory Committee Re: October 8, 2015 Page 33 of 104

NAPANEE BIA

MINUTES OF OCTOBER 21, 2015 BOARD MEETINGNAPANEE BUSINESS CENTRE

Present: Sondra Elliott Shaune Lucas Rob Hendrick Carol HarveyKathy Medd Doris Lucas Garth Yach

Guest: Theresa Hendrick

1. Meeting called to order by BIA Chair Rob at 6:40pm.

2. Disclosure of conflict of interest: No Disclosure.

3. MOTION by Carol to approve the agenda. Seconded by Sondra. Carried.

4. MOTION by Sondra to approve the September 16, 2015 board minutes. Seconded by Doris. Carried.

5. COMMITTEE REPORTS

a. BEAUTIFICATION:

i. Doris wanted to note planter requests for several businesses should be added to theaction list for whomever will be chairing the committee in 2016. Marie’s Placewould like flowers, Frank’s Barbershop does not want any flowers and Mac’s onDundas would like displays removed for the winter as they interfere with snowremoval.

b. MARKETING & COMMUNICATIONS:

i. Sondra noted the committee has been very busy with various projects. It continuesto work on its action plan. It was noted the committee is currently well within itsbudget. They will meet next week to finalize things for the year.

c. FUNDRAISING:

i. Committee ChairTerry was absent; Garth provided a report in his place. He notedthe committee was pleased with the numbers of people in attendance at theScarecrow Festival and the use of a central cash system. Funds raised at the festivaltotaled $316 with expenses of $145. He noted the candy floss fundraisers seemmore profitable than popcorn sales. He also reported that Terry was checking intothe purchase of a used candy floss machine. It was noted the purchase of the unitwould need to he approved by the board.

1. Action: Terry will bring a report to the board on the proposed purchase ofthe candyfloss machine.

1 BIA Minutes - October 21, 2015

Napanee BIA Meeting Minutes Re: October 21, 2015, November 1... Page 34 of 104

d. BIG DIG:i. There was some discussion on the status of the upcoming County meeting. It was

noted the WA should provide meeting details a year in advance to ensure allmembers are aware of the opportunity to bring forward any concerns they mayhave with the project.

1. Action: Kathy will confirm fact-finding meeting date with County2. Action: Kathy will confirm a brief committee meeting with the County

e. SCARECROW FESTIVAL:I. Sondra provided a report on the event supplementary to the report included in the

board package. She confirmed the committee was looking to partner with CultureDays in 2016; it is scheduled for Oct 1. The committee is also waiting to hearwhetherthe Greater Napanee Hometown Market will take place on the sameweekend. Shaune noted the partnership with a national program like Culture Daysrepresents a great opportunity.

f. OUTSIDE COMMITrEES:

i. Community Development Advisory Committee

There was no report.

ii. Arts & Culture Advisory Committee I BIA Rep: Kathy Medd

Kathy reported the committee recently met at North Fred Hall. There was a tour ofthe facility and a request for ideas on possible usage for the building as LARC hadmoved out. Kathy reported the first ever arts & culture awards presentation held atCouncil went very well. It was also noted the 2016 Winter Chill Festival will bemoving to Conservation Park. There was a question as to whether the BIA had beencanvassed for its input on the decision and it was reported the BIA had not beencontacted.

6. BUSINESS ARISING:

a. Rob noted he may not be able to present the BIA Business Award at Thursday’s businessevent. Sondra will present in his place if he is unavailable.

b. There was some discussion about the income and expenses report for the 2012-2013period of the Big Bright Light Show. The information provided did not clarify the accountingof the project. Final approval of the 2014 financials was deferred until a meeting betweenvarious board members, staff and the Town is held to clear up any confusion.

1. Action: Kathy will contact the Town to set up a meeting

c. There was some discussion about truck delivery options as the large transports parking onDundas St. have been blocking traffic and the OPP have been called at times. A proposal wasbrought forward by Sondra to have several parking spaces on iohn St. dedicated to a loadingzone. Another proposal suggested moving the Deseronto Bus parking zone near Wallace’sand using this as a bus/delivery loading zone with the bus space reverting to parking spaces.



MOTION by Shaune to establish an ad hoc loading zone committee and invite James Timlinfrom the Town to sit on the committee. Seconded by Garth. Carded.

1. Action: Identify members to serve on the committee

7. REPORTS

a. CHAIR:

No Report

b. COUNCIL:

No Report

C. TREASURER:

The Treasurer was absent. The board was asked if there were any questions about thereport.

d. MANAGER:

Kathy brought forward a request from the Town to provide volunteers to assist withblocking parking spaces prior to the Dec 5th Parade of Lights. It was agreed the BIA wouldprovide assistance and it was also agreed there was no need to hire commissionaires thisyear as the 01W would he on hand to provide assistance.

8. NEW BUSINESS:

a. Kathy reported deNise Depencier had submitted her resignation as she will be moving herbusiness out of the BIA. It was agreed that Rennie would be approached to see if she wouldlike to serve on the board.

b. Kathy reported the County Museum had extended an invite to participate in a ChristmasTree Challenge. MOTION by Shaune to participate in the museum challenge. Seconded bySondra. Carried.

C. Shaune proposed the board consider reducing the quorum to 50% from 50% + 1. It wasnoted the BIA Procedure Bylaw stated quorum was 50% + 1. The board agreed the currentpolicy should remain.

9. MOTION by Sondra to receive all reports at this time. Seconded by Doris. Carried.

10. MOTION by Sondra to adjourn the meeting. Seconded by Shaune. Carried.

11. Meeting adjourned.

12. Next Board Meeting: November 18, 2015 @ 6:30pm

Meeting Chair: Rob Hendrick Minutes Prepared By: Kathy Medd



NAPANEE BIA

MINUTES OF NOVEMBER 18, 2015 BOARD MEETINGNAPANEE BUSINESS CENTRE

Present: Sondra Elliott Shaune Lucas Rob Hendrick Carol HarveyKathy Medd Terry Johnson Garth Vach Tammy Peck

NOTE: A shortened board of management meeting was conducted after the Nov18 Big Dig informationsession held to provide members with information about the 2017-2019 Dundas St. construction. Thepurpose of the shortened board meeting was to approve the selection of Rennie Hutzler of ABSAccounting to fill the board vacancy left by deNise Depencier of Framing Daisy; with the informationforwarded to Town Council in time for their November 24th council session.



3. MOTION by Carol to approve the agenda. Seconded by 5ondra. Carried.

4. MOTION by Terry to receive the resignation of deNise Depencier. Seconded byTammy. Carried.

5. MOTION by Sondra to approve the appointment of Rennie Hutzler of AB$ Accounting to fill theboard vacancy. Seconded by Tammy. Carried.

6. MOTION by Sondra to adjourn the meeting. Seconded by Carol. Carried.

7. Meeting adjourned.

8. Next Board Meeting: November 25, 2015 @ 6:30pm

:1

N/N ‘\*\Meeting Chair: Rob Hendrick Minutes Prepared By: Kathy Medd

1 WA Minutes- November 18, 2015


NAPANEE BIA

MINUTES OF NOVEMBER 25, 2015 BOARD MEETINGNAPANEE BUSINESS CENTRE

Present: Sondra Elliott Shaune Lucas Rob Hendrick Garth YachTerryiohnson Tammy Peck Rennie HutzlerKathy Medd

Guest: Ellen Johnson



3. MOTION by Terry to approve the agenda amended to include minutes of the November 18, 2015board meeting. Seconded by Shaune. Carried.

4. MOTION by Terry to approve the October 21, 2015 and November 18, 2015 board minutes.Seconded by Shaune. Carried.

5. COMMIUFE REPORTS

a. BEAUTIFICATION:

I. No report.

b. MARKETING & COMMUNICATIONS:

I. Sondra reported the committee completed many advertising initiatives in 2015.Signage remains an outstanding item and will be a priority for 2016. The committeemet yesterday and were meeting next week to continue its budget planning for nextyear. Sondra also reviewed the plan for the BIAs participation in the CountyMuseum Xmas Tree Challenge. There was a question about the advertisingpartnership plan for 2015 and it was noted two radio partnership opportunities hadbeen brought to the membership in 2015. Scheduling made it difficult to coordinateadditional partnership opportunities. There was some additional discussion on theimportance of managing editorial content and marketing the town along the 401corridor, including publications with wide readership (i.e. Pioneer gas magazine). Itwas agreed this could be discussed as part bf a marketing coordination meeting withthe County and Town.

C. FUNDRAISING:

i. Committee Chair Terry reported the total proceeds raised by the fundraislngcommittee were $687.01; he also noted it was difficult to see this information in themonthly financial summary. It was agreed the BIA would request an account

1 BIA Minutes - November 25, 2015


number be assigned to fundraising as part of the budget administration for 2016.There was some discussion on the plan for the proceeds-- Garth brought forward aproposal to install Sound system cabling during the Big Dig and offered to do someadditional research. Discussions on the use of the proceeds will continue.

1. Action: Establish a fundraising account for the 2016 budget.2. Action: Garth will researth some sound system options for the downtown.

d. BIG DIG:i. There was some discussion on the information meeting held on Nov 18. All felt it

was a good meeting with many good points brought forward by the businesses inattendance. it was agreed the next meeting should be held at the Town Hall. Kathynoted the Kingston and Belleville BIA’s will be contacted for an invite to speak withthe BIA membership about their own big dig experiences. Rennie noted the Countyhad confirmed a liaison with construction experience and a website to help keepeveryone updated on the progress of construction. Shaune noted the BIA hadinvested in two urban re-design reports and these should be reviewed foropportunities to be incorporated into the downtown’s reconstruction. Garth notedthe BIA should update its inventory. (Note: Shaune Lucas excused himself from themeeting.)

1. Action: Kathy will book the Town Hall once the next membership meetingdate is confirmed by the County.

2, Action: Kathy will contact the Belleville and Kingston Bill’s for a meetinginvite in the new year.

3. Action: Kathy will obtain the reports for review.

e. OUTSIDE COMMIUEES:

I. Community Development Advisors’ Committee I Ellen Johnson

Ellen reported the committee was continuing its work in identifying projects.

ii. Arts & Culture Advisory Committee I BIA Rep: Kathy Medd

Kathy reported on items brought forward at the Nov 17th meeting. The Townconfirmed the Winter Chill Festival would try a one year experiment in moving thefestival to the SPC to coincide with Family Day to help with staffing and logistics.MOTION by Garth to suspend funding of the Winter Chill festival while it occursoutside of the downtown. Seconded by Sondra. Carried. The Arts & CultureCommittee will celebrate Its one-year anniversary by presenting a short video,produced by Napanee Design Studio, at the Nov 24th council session. Kathyattended the council session and remarked that it was well received. Other business— it was noted that Greater Napanee was an impressive #8 in Ontario for CultureDays events; an arts group social will be scheduled in January to encouragenetworking between the various arts groups and the committee is also participatingin the County Museum Xmas Tree Challenge --the BIA has competition!!

2 alA Minutes - November 25, 2015


6. BUSINESS ARISING:

a. Kathy noted the Business Awards Gala wrap up meeting remains outstanding.1. Action: Committee recommendations will be brought to board.

b. Kathy reported the meeting with Town staff to discuss the BBLS accounting had not yettaken place.

1. Action: Kathy will contact the Town to setup a meeting.

c. Discussion about the truck delivery issues on Dundas St. MOTION by Garth to bring aproposal to Town Council at the December 15th council session, recommending theelimination of the current bus loading zone on lower John St. and the creation of a multi-useshort delivery loading/unloading zone on upper John St. in the area of Wallace’s Drugstoreto address loading/unloading issues on Dundas St. and to serve as a new bus zone.Seconded by Rennie. Carried.

1. Action: Kathy will arrange deputation.

7. REPORTS

a. CHAIR:

Report on meeting with Town staff to discuss loading/unloading zone.

b. COUNCIL:

No Report

c. TREASURER:

There were some questions about the reporting of income and the approval of Invoices. Itwas noted the office manager should have an executive member initial all invoices submittedfor payment as standard operating procedure; with approval of the monthlyexpenses/receipts report taking place during regular board meetings. (Note: Rob Hendrickexcused himself from the meeting.) MOTION by Sondra to approve a donation of $50 to thePenney Children Trust Fund in support of Nicole Penney, owner of Born 2 Dance, whorecently lost her husband in a tragic accident. Seconded by Garth. Carried.

d. MANAGER:

Kathy reported on her meeting with Community Living to discuss the CL-BIA partnership.The board approved the proposed plan for 2016; Kathy will meet with Community Living tofinalize the plan. There was some discussion about the partnership in 2015. MOTION bySondra to forward the $3600 budgeted amount for 2015 to Community Living. Seconded byGarth. Carried.

Kathy reported four volunteers were needed to assist the Town with the Parade of Lights.Volunteers include Terry and Kathy. Additional volunteers will be sourced through the BIA.

Kathy updated the board on Shop the Neighbourhood. Board members were asked to assist,if available, with handing out STN promotional materials.

The Expenses/Receipts Report was distributed for review.

3 BIA Minutes November 25, 2015


8. NEW BUSINESS:

a. There was a request for the BIA to remind merchants about the bylaw requirements forplacing garbage out on the curb.

1. Action: Kathy will put an additional reminder in the BIA newsletter.b. Garth noted Wendalyn’s will be moving from their current location.

9. MOTION by Sondra to receive all reports and approve the Expenses/Receipts Report. Seconded byTerry. Carried.

10. MOTION by Terry to adjourn the meeting. Seconded by Garth. Carried.

11. Meeting adjourned at 8:15pm.

12. Next Board Meeting: December 16, 2015 @ 6:30pm

_____________________________

.A \k1 \: i y fi” —

Meeting Chair: Rob Hendrick Minute5 Prepared By: Kathy’Medd - ——

;.

Meeting Vice-Chair: Sondra Elliott

BIA Minutes - November 25, 2015


TOWN OF GREATER NAPANEETAXATION POLICY REVIEW COMMITTEE

Minutes of Meeting Held November 25, 2015 at 7:00 PMCommittee Room, Town HaIl, 124 John St., Napanee

PRESENT: Hubert Hogle, Hans Bichsel, Axel Thesberg, Ted Davis, Robert Marriott,Leslie Howell and Gary Scandlan, Chair

OTHERS PRESENT: Charles McDonald, Staff Liaison

CALL TO ORDERThe meeting was called to order at 7:00pm.

ADOPTION OF AGENDACOMMITTEE RECOMMENDATION: Hogle & Davie

That the agenda of the Taxation Policy Review Committee meeting dated November25, 2015, be adopted as amended to include:

(I) Incorporate a Council directed question to the committee regarding the videotaping of the Committee Meetings for uploading to the Town’s web site; and

(H) Inform Committee Members of the requirement for specialized Health and Safetytraining.

ADOPTION OF MINUTES

As this was the first meeting of the Taxation Policy Review Committee, there were nominutes from a prior meeting.

ITEMS FOR DISCUSSION

Introduction of Chairman and Members of the CommitteeThe Chairman and Members of the Committee provided introductions.

Committee Consideration of Video Recording of Committee MeetingsThe Chairman distributed Council Resolution #549/15 and the Staff report datedNovember 10, 2015. The Chairman also advised the Committee that, as this was amatter of personal privacy that each member had to be asked individually. Should anyone member wish to not have the meetings video recorded, the motion would be turneddown.

As a result of the survey of members, the request to have Committee meetings videorecorded was not approved.

Notice of Health and Safety Training for Committee MembersThe Chairman advised members that all employees, consultants and members of thepublic working on behalf of the municipality are required to undertake specialized healthand safety and accessibility training. The Chairman indicated that the Town individualresponsible for this training has been forwarded each member’s email and will be intouch to arrange the training.

Page 1 o14

Taxation Policy Review Committee Re: November 25, 2015 Page 42 of 104

TAXATION POLICY REVIEW COMMITTEE - November 25, 2015 Minutes

Review of Committee Mandate, Structure and ProcessThe Chairman handed out a copy of By-law 2015-0058, being a bylaw to establish theCommittee and Mandate for the Taxation Policy Review Committee, and reviewed theby-law with Committee members. The Chair also handed out excerpts (Parts 9 and 8)from Council and Committee Procedural By-law 2008-58 (copy was forwarded tocommittee members in advance of the meeting) and reviewed these items withCommittee members.

In regard to Section 9.2(4) of By-law 2008-58, Axel Thesberg indicated that during theinterview to select Committee Members, he had advised the Selection Committee thathe would be away during January, February and March, 2016. He indicated that hewould be available to dial in to the meeting. The Chairman indicated that he wasunaware of this and was unsure how this should be dealt with under the procedural bylaw. He requested that Charles McDonald follow up with the Town Clerk and ask thatshe advise the Committee on how this matter is to be dealt with. The Chair did indicatethat, subject to the Clerk’s advice, if a dial-in call was to occur, Mr. Thesberg berequired to use only a land line phone and not a mobile phone.

The Chairman indicated that the process for the study was as follows:There will be four or five meetings of the Taxation Policy Committee — the purposeof the Committee was to review background information! analysis, providediscussion and comments on issues and to provide the Chairman with informationon which to prepare his report — the Chairman was hopeful that the input could becompleted within four meetings and that the fifth could be left for the Chairman toreview the final findings and recommendations of the study (note that this may beafter the final report is submitted to Council).

• An analysis report without recommendations will be presented to Council for theirinformation.

• Subsequently, two public information sessions will be held to present the report andto solicit input from the public.

• A final report, which includes the Chairman’s (consultant’s) recommendations, willthen be made to Council

• The study process is to be completed by the end of April, 2016A discussion was undertaken regarding whether the Committee would receivedelegations. The Chairman reiterated that the purpose of the Committee was to reviewbackground information/analysis, provide discussion and comments on issues and toprovide the Chairman with information on which to prepare his report. The Chairmanadvised that his budget for this process would only allow for four or five Committeemeetings, and that he would want to maximize his time in discussions with thecommittee. He did indicate that there would be two public information meetings wherethe public can provide their comments directly to the Chairman and subsequently, twoCouncil meeting presentations where the public may have further opportunity to be adelegation. The Chairman also indicated that the public is very welcome to come andobserve the committee meeting proceedings and, should there be a request by the

Page 2 of 4



public to be a delegation, then the Committee may vote on whether they would wish tohear that delegation.

COMMITTEE RECOMMENDATION: Davie & HogleThat the information regarding the Committee Mandate. Structure and Process bereceived for information.

Overview of Municipal Services Provided by MunicipalityThe Chairman handed out excerpts (Schedules 10, 12 and 40) from Greater Napanee’s2014 Financial Information Return. This information provided an overview of theservices provided by the Town, the 2014 expenditures to provide these service and alldirect program revenues and indirect revenues

COMMITTEE RECOMMENDATION: Hogle & MarriottThat the information on Municipal Services Provided by the Municipality be received forinformation.

Information to be Reviewed by Taxation Policy Review CommifteeThe Chairman initiated discussions on what data and information the committee wouldlike to review as part of the process. The Chairman had suggested that the followingmatters be considered in future committee meetings:

• Consider Approaches Used by Other Municipalities - General• Survey of Comparable Municipalities Fund Similar Services - Committee to Identify

8-10 “comparable” municipalities• Cost and Allocation by Area for Greater Napanee Differentiated Services• Service Standards by Area (i.e. Urban vs. Rural) for Differentiated Services• Services Measures by Area (i.e. Urban vs. Rural) for Differentiated Services• Other Related Matters of Interest of Committee

A general discussion was undertaken on the above. A discussion was held as to whattypes of municipalities should be used for comparison purposes. This would be up tothe Committee Members, but generally the Committee should consider others whohave gone through amalgamations, may have a similar urban/rural mix, similar size andany other criteria that the Committee feels are important in this process. Committeemembers indicated that they wanted more time to consider candidate municipalities.Given the limited number of meetings, the Chairman suggested a process to select thecandidate municipalities subsequent to the end of the first meeting so that data may becollected for review by the committee at its second meeting. The following process wassuggested by the Chairman:1) Chairman to provide Committee Members with Format sheet on November 26th•

2) Members to send back their Candidate Municipality List to the Chairman no laterthan November 30th at 11:59pm — members may nominate up to 10 municipalities.

3) Chairman to compile Candidate list for Committee review and send back toCommittee Members on December 1st

4) Members to vote for their top 10 municipalities and send back their CandidateMunicipality List to the Chairman no later than December 3rd at 11:59pm.

Page 3 of 4



5) Chairman will send the final list of Comparison Municipalities (including the vote byeach member) to Committee Members on December 4th

The Chairman also indicated that he may select 3-5 municipalities whom he feels mayadd some unique options for the Committee to consider. The Chairman also indicatedthat he would survey the municipalities and provide some preliminary information forthe next meeting. Members may ask for subsequent information for thesemunicipalities.

COMMITTEE RECOMMENDATION: Hogle & DavieThat the process for selecting candidate municipalities for consideration by theCommittee be approved.

Presentation of Background Materials for Review by CommitteeThe Chairman provided material from the Report “Fair Taxation in a Changing Worldt’for Committee Members to review if they were interested.

COMMITTEE RECOMMENDATION: Thesberg & MarriottThat information material from the Report “Fair Taxation in a Changing World” bereceived and reviewed.

NEXT MEETINGCOMMITTEE RECOMMENDATION: Thesberg & HogleThat, subject to availability of the Council Chambers or an alternative location, the nextmeeting be held in the evening on either January 5 or 6, 2016 with January 5, 2016being the preferred option.

ADJOURNMENTCOMMITTEE RECOMMENDATION: Bichsel & HowellThat the committee does hereby adjourn at 9:40 PM

Gary sc9 lan5%rt( ‘

Page 4 of 4


Staff Report to Council

To: Mayor Schermerhorn and Members of Council Date: January 12, 2016 Prepared By: Megan Smith, Economic Development Coordinator Presented By: Megan Smith, Economic Development Coordinator

Re: Community & Corporate Services - 2016 Market Season

Staff Recommendation: That Council receive for information the Community & Corporate Services – 2016 Market Season report; And further that Council approves the proposed operations of the 2016 Hometown Market season as presented. Financial Implications The proposed operating budget for the 2016 season of the Market will be presented during the Council Budget Meetings in 2016. Accessibility Implications This report may be available in alternate format upon request. Once again we will be renting accessible portables for the summer months to help create a more accessible Market place. Information Technology Implications The Market is featured on the Town’s website, Facebook page and Twitter account. Energy Management Implications Upon review, there are no energy management implications. Background Information Success of the Market relies heavily on the quantity and quality of Market Vendors - making it imperative that their comments and concerns are acknowledged and that we, as the organizer, accommodate to the best of our abilities.

Community & Corporate Services Re: 2016 Market Season Page 46 of 104

Operations:

Season – Beginning May 14, 2016 – Ending October 15, 2016

Location – Market Square

Frequency – Bi-weekly

Day – Saturdays

Hours of Operations – 9:00am – 2:00pm

Logistics:

Utilizing the left side of the Market Square for Vendors – leaving the right side open for parking

On occasion, utilizing the right side of the Market Square for special guests and/or Market activities

Road Closure: Authorize the road closures of Market Square on a bi-weekly basis for the 2016 season of the Market for the dates listed below:

May 14, 2016 May 28, 2016

June 11, 2016 June 25, 2016

July 9, 2016 July 23, 2016

August 6, 2016 August 20, 2016

September 3, 2016 September 17, 2016

October 1, 2016 October 15, 2016 Vendor Fees:

Seasonal Membership * Full Membership must be paid by 1st day of the Market Season (May 14, 2016) - $10.00 per day for a total of $120.00 for the season

Casual - $15.00 per day New Rules:

If a Seasonal Vendor is going to be absent, they are asked to notify the staff person so their space can be filled for that day.

Seasonal Vendors MUST be at the Market by 8:30am each Market Day or the staff person on duty has the right to fill their spot with a Casual Vendor.

Seasonal Vendors are welcome to call, email or text the staff person on duty if they are running late.

Work to enforce the no-smoking by-law at the Market o Have signs made for Vendors to post at stalls if they would like If this doesn’t help, have By-law Officer attend market

Attendance Award:

- All Vendors with perfect attendance get their names entered into a draw to win back their Seasonal Vendor fee at the end of the season ($120.00).

o Eligible vendors MUST have attended all 12 Market Days in the 2016 Season to qualify

o The draw will be done at the last Market Day – Saturday October 15, 2016


Market Draw Basket:

- Vendors will be asked to donate a prize to a draw basket (only once per season) - We will do one basket per month (5 months/baskets) - The draw will take place the 1st Market Day of each month (except for May –

begin this in June) - The public will receive a ballot to put in the draw by purchasing an item from one

of the Vendors o No minimum value required

Market Bucks:

- This program was a success in 2015 and will be re-implemented once again - 30 members of the public will have the opportunity to complete a survey and

receive $5.00 in Market Moola (only valid that day) - Budget for $150.00 per Market Moola Day (6 days in 2016 season) = $900.00 - This $900 will be included in the overall budget. - Market bucks will be run the last Market Day of each month



To: Mayor Schermerhorn and Members of Council Date: January 12, 2016 Prepared By: John Koenig, Assistant Fire Chief Presented By: John Koenig, Assistant Fire Chief Re: Emergency Services – Fleet – Purchase of New Pumper Truck

Staff Recommendation: That Council receive for information the Emergency Services – Fleet – Purchase of New Pumper Truck report; And further that Council authorize the purchase of one (1) new 2016 stock Pumper Truck to replace a 25 year old Pumper Truck; And further that the vehicle be purchased from Dependable Emergency Vehicles of Brampton, Ontario at a cost of $346,000 to be taken from the Fleet and Equipment Reserve.

Financial Implications; $346,000.00 from the Fleet and Equipment Reserve Accessibility Implications: This report may be available in alternate format upon request. Information Technology Implications: After a review it was determined there are no

Information Technology Implications.

Energy Management Implications: After a review it was determined there are no Energy Management Implications.

Background Information The existing Pumper Truck was slated in the 2015 – 2018 Fleet Replacement Plan to be replaced in the year 2017. However due to a major mechanical issue and the age of the vehicle, (25 years old) this costly repair could not be justified for this vehicle. After review of the Fleet Replacement Plan and discussion with Infrastructure Services the Pumper Truck was moved forward to 2016 and the Loader moved back to 2017 to offset the cost of this move.

Emergency Services Re: Purchase of New Pumper Page 49 of 104

After discussion with Manufactures the decision was made to look for a stock or demo vehicle as a replacement. To order a custom built truck at this time the delivery date would be the end of 2016 or 2017. Furthermore due to the American dollar the cost would be in the area of 400,000 dollars.

Discussion The following is the cost of the existing stock Pumper Trucks available.

Dealer

Builder Model Price

Dependable Emergency Vehicles

Dependable Emergency Vehicles, Brampton

Ontario

Freightliner M2 106

$346,000.00

Carrier Centers Emergency Vehicles

E-One, Ocala Florida

International 4400 $366,900.00

Darch Fire Inc. Pierce, Bradenton

Florida

Freightliner M2 106

$369,000.00

Respectfully Submitted John Koenig, Fleet Manager

Emergency Services Re: Purchase of New Pumper Page 50 of 104


To: Mayor Schermerhorn and Members of Council Date: January 12th, 2016 Prepared By: Terry Gervais, General Manager/Fire Chief Emergency Services Presented By: Terry Gervais, General Manager/Fire Chief

Emergency Services

Re: 2013 Master Fire Plan Update

Staff Recommendation: That Council receive this report for information purposes.

Financial Implications: After a review it was determined there are no Financial

Implications:

Accessibility Implications: This report may be available in an alternate format upon

request.

Information Technology Implications: After a review it was determined there are no

Information Technology Implications.

Energy Management Implications: After a review it was determined there are no

Energy Management Implications.

Background Information In December 2013, Council adopted the Emergency Services updated Master Fire Plan. This document set standards and guiding principles for providing services to the residents of the Town of Greater Napanee. Annually Emergency Services Staff reviews this document in order to ensure that the recommendations are current and applicable. The next update for the Fire Master Plan is set for 2018.

Emergency Services Re: Master Fire Plan Update Page 51 of 104

Discussion The following is a chart as to the status of the recommendations from the 2013 Master Fire Plan. There are three (3) recommendations that have not been worked on due to the lack of credible data. With the new Record Management System that was put in place in 2013 the department now has been collecting appropriate data to make recommendations to Council.

2013 Master Fire Plan Recommendations Update

No. 2013 Recommendations Status

1 It is recommended that the Establishing and Regulating By-law be revised and updated to more accurately reflect the direction of Council, identify department responsibilities and authority at emergencies, and clarify the types and level of services provided by the department.

Completed in

Aug 2015

2 It is recommended that a study be conducted on the options for providing an NFPA 1221 Standard compliant dispatch service for the residents of the Town of Greater Napanee. Included in the study would be the cost and benefits associated with any change in operating practices and service delivery is identified.

Completed in

May 2014

3 It is recommended that in 2014 the Greater Napanee Fire Service conduct an analysis of all emergency calls for the years 2011 – 2013 and separate calls into (1) the urban district and (2) the rural districts. Calls are further separated into “All Calls” and “Structural Fire Calls” with average number of firefighters attending at each classification. Using this data the department, in its annual report to Council, can provide the outcomes for each subsequent year. This reporting will identify if there are significant changes in this performance measure and help determine the need to change or modify service delivery.

Not Completed

Proposed to be

completed in 2017

4 It is recommended that an appropriate service standard for emergency response in both the urban and rural areas of the Town of Greater Napanee be identified using call data and given the capacity of the fire service with existing resources.

Not Completed

Proposed to be

completed in 2017

5 It is recommended that full-time suppression staff be re-deployed to improve emergency response times and on-scene staffing, with a focus on weekdays from 6 am to 6 pm, when volunteer availability is limited. This recommendation is subject to development of an alternative source of fire dispatch services.

Completed in

Feb 2015


6 It is recommended that the Training Officer be assigned to a flexible day shift position to provide the time and availability required to support the training activities to ensure firefighters are trained to safely and efficiently carry out their duties.

Completed in

Feb 2015

7 It is recommended that facilities and equipment be replaced or renewed based on the proposed “Facilities and Equipment Capital Replacement Plan”.

Not Completed

Proposed to

be completed

in 2016

8 It is recommended that the department develop the capacity to meet the Fire Underwriters Survey requirements for “Superior Tanker Shuttle Accreditation” including having sufficient pumpers, tankers, water supply refill sites and other necessary equipment and procedures.

Completed in

Nov 2015

9 It is recommended that all new tankers should be 2500 gal capacity and have pumps capable of pumping 1000 gal/min.

Adopted in the

Corporate Fleet Plan

10 It is recommended that the fire apparatus fleet be replaced, or renewed, based on a 20 year life cycle for major apparatus and five (5) years for light vehicles as recommended in the Fleet Rationalization Plan.

Adopted in the

Corporate Fleet Plan

11 Fire Prevention and Public Education Recommendations based on Simplified Risk Assessment.

Residential Occupancies

Downtown Core Buildings

Vulnerable Occupancies

Multi-unit Dwellings

Light & Heavy Industrial

Agricultural Area

Cottage & Trailer Parks

Correctional Facility

By-Laws

Smoke Alarm Program

Reviewed on an

Annual Basis

12 It is recommended that a review be conducted as to the best location for the primary and secondary EOC and that the primary and secondary EOC be set up identical for redundancy in case the emergency does not allow the primary EOC to be functional.

Completed in

Nov 2015

Respectfully Submitted Terry Gervais General Manager/Fire Chief



To: Mayor Schermerhorn and Members of Council Date: January 12, 2015 Prepared By: Gib Garrett, Planning Clerk Presented By: Gib Garrett, Planning Clerk Re: Infrastructure Services - Development Charges Annual

Adjustment

Staff Recommendation: That Council receive for information the Infrastructure Services – Development Charges – Annual Adjustment Report; And further that Council impose an annual inflation adjustment of 1.4% for the year 2016 to Schedule B in accordance with Section 10 (2) of the Development Charges By-law No. 2012-03.

Financial Implications: Upon review, there are no financial implications. Accessibility Implications: This report may be available in alternate format upon request. Information Technology Implications: Upon review, there are no information technology implications. Energy Management Implications: Upon review, there are no energy management implications.

Background Information: Section 10 (2) of the the Development Charges Bylaw 2012-03 states: “The Development Charge shall be adjusted annually on January 1st of each year to reflect the change in Construction Prices as reported in the Statistics Canada Quarterly Construction Price Statistics publications (catalog no. 62-007).”

Infrastructure Services (Planning) Re: Development Charges A... Page 54 of 104

Discussion Bob Clark of Clark Consulting Services has reviewed the Construction Price Statistics to determine the extent that Development Charges shall be increased. It is staff’s recommendation that an increase of 1.4% in the Development Charge is reasonable as this reflects the current adjustment as published by Statistics Canada. Attached is a copy of the Development Charges Brochure as well as an updated version of Schedule B to be enacted by the passing of a Council resolution.


Gib Garrett Information Services/Planning Clerk Town of Greater Napanee 45 Commercial Court Napanee, ON K7R 4A2 Email: [email protected] November 26, 2015 Re: Indexing and Annual Adjustment of Development Charge Town of Greater Napanee CCS Project No. 1465 Dear Gib: This letter is to advise that the Municipality has a provision in the Development Charges By-law, Section 10(2), for indexing of Development Charge on an annual basis in accordance with the Construction Price Statistics published by Statistics Canada and permitted under the Development Charges Act, 1997, Sections 5.(1)10 and Reg. 82/98 Section 7. We are prepared to calculate the indexed amounts with an explanation for Staff and Council and revise your Development Charges Brochure to reflect the indexed amount. The indexing is usually accomplished in January. We will be pleased to undertake this work on your behalf. The current adjustment as published by Statistics Canada is 1.4 %. Maintaining your Development Charges with an Annual Index ensures that the moneys collected are sufficient to meet that portion of the Municipality’s growth related capital needs in the future. Upon your authorization we would prepare the necessary resolution, the supporting documentation and the revised brochure for your use. Sincerely,

Bob Clark, P.Eng., P.Ag., MCIP, RPP, OLE Principal Planner

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To: Mayor Schermerhorn and Members of Council Date: January 12th, 2016 Prepared By: Kristie Clement, Manager of Environmental Compliance Peter Dafoe, General Manager of Infrastructure Services Presented By: Peter Dafoe, General Manager of Infrastructure Services Re: Infrastructure Services – Preliminary results of Water Street

Boat Launch Public Open-House

Staff Recommendation: Staff recommends that Council receives for information purposes, a summary of the feedback from the December 16th, 2015 Public Open House regarding the Water Street Boat Launch in Greater Napanee; And further that Council approve the proposed (revised) timeline as noted below.

Financial Implications Any Staff recommendations for improvement will be included into the 2016 budget deliberations. Accessibility Implications After review, it was determined that there are no accessibility implications at this time. Information Technology Implications After review, it was determined that there are no information technology implications at this time. Energy Management Implications After review, it was determined that there are no energy management implications at this time. Background Information Improvements to the Water Street Boat Launch have been deemed necessary to enhance launch efficiency and to ensure safety to traffic, boaters and pedestrians. Staff arranged for a public open house to solicit feedback on Boat Launch design concepts from the community.

Infrastructure Services (Utilities) Re: Preliminary Results ... Page 60 of 104

The above mentioned event, which took place on the evening of December 16th, 2015 at the Strathcona Paper Center, was advertised to the public via a local newspaper, the Town website, myFM radio and was hand delivered to adjacent properties to the site(s) in discussion. Council was informed of the Open-House via email as well as in the December 15th, 2015 Service Area Update. Please note that the information presented at the public open house was solely initiated to enhance discussions and solicit community opinion. The two concepts are not preliminary designs or staff recommendations at this point in time. A total of 19 individuals signed in at the event and all were encouraged to submit their suggestions/opinions by January 11th, 2016. To date, 14 residents have submitted comments for review and Staff are proposing that the comment period be extended until February 1st, 2016. The display boards from the event have been made available at 45 Commercial Court for interested residents who weren’t able to attend the December 16th Public Open House. Discussion Challenges for Consideration There is a need to provide access to the waterfront, while maintaining safety for traffic, boaters and pedestrians. Parking at the existing lot is an issue, as is launch efficiency for motor boats, kayaks, canoes and all other user groups. It is necessary to develop a strategy that will fit well with Conservation Park, while keeping costs to a minimum and appropriately handling boater traffic up to and during construction. Mitigating timely and cost appropriate measures are essential to alleviate the current problem. Preliminary Findings from December 15th, 2015 Open-House Upon review of comments that have been received to date, the feedback can be condensed into the following categories:

Cost

Location

Parking and Enforcement

Restaurant Parking

Green Space

Noise

Traffic

Overall Master Plan for Waterfront/Conservation Park

Emergency Services Access

Facility Enhancements (Marina)


Proposed (revised) Timeline

Public Open-House December 16th, 2015

Solicit public feedback during extended comment period January 11th, 2016

extended to February 1st, 2016

Present preliminary findings to Council January 12th, 2016

Develop interim control measures by February 4th, 2016

Present comprehensive findings to Council and Proposed interim control measures to be considered for 2016 budget

February 8th, 2016

Implement interim control measures Spring/Summer 2016

Evaluate effectiveness and initiate an overall Conservation Park/Waterfront Master Plan

Late 2016


COMMENTS

from the December 16th, 2015 Public Open House re: Water Street Boat Launch (submitted prior to January 06

th, 2016)

____________________________________________________________________________

I am writing with my concerns about the Draft Concept Plan that would locate a boat launch on the east site of Water Street next to the Centre Street bridge. Firstly positioning it on that side of the bridge will limit the size and style of boats that can use it because the bridge height would be limiting. Secondly waterfront should not be used for parking lots and there are several far more qualified areas for the purpose that would open the range and style of boats that could make use of the launch. Furthermore the water front in front of the Queen Elizabeth Building was originally dock and should be returned to that purpose again to allow for more boat traffic to come to our lovely town and spend their money uptown. That dock would not necessarily need hydro power – it could be docking only. ____________________________________________________________________________

I attended the open house at the SPC to review the boat launch plan. I did have a concern that the water depth was not sufficient at the Sundial Park location, however I understand the depth is 9'. I like the idea of using this park while keeping elements of the green space as part of the design. Have the Lion's Club been approached for their input. I can't remember if the sundial was removed; it was a millenium project and I'm wondering if the sponsors were contacted also.

It would be nice to see this green space also integrated into a waterfront trail system. I am a firm believer in providing waterfront access to the community. People congregate here and I think the upgraded trail alongside the south side of the river is a great example of this.

Can't remember the details of the plan, but I am assuming there would be some spillover opportunities for trailer storage at the current lot. ____________________________________________________________________________

Parking should be on Lions Park side and make current boat launch almost exclusively for boaters. It may not be all restaurant parking on lower parcel. Sometimes two or three people meet there and go fishing together. 1 boat, 3 maybe 4 vehicle sit most of day. ____________________________________________________________________________ What do you like about the Draft Concept Plan? None. Why use good parkland and green space to make a parking lot to solve a problem for the Waterfront which the Town created by letting them use it instead of boaters. Are there any aspects of the Draft Concept Plan that are of concern to you? Inappropriate use of green space on the River when there are better alternatives. Traffic concerns at Centre Street. Poor concept for a quick fix for a problem created by the Town. No long term plan for River development. ____________________________________________________________________________ Are there any aspects of the Draft Concept Plan that are of concern to you? I feel the existing boat ramp should remain in use and parking for the boaters be available during the months of fishing, etc. There is paved parking up top along Water Street for the


restaurant and street parking. In the winter months the restaurant patrons can use the whole parking lot. Our docking facilities on the South side need updating! ____________________________________________________________________________ Based on the Concept B drawing this proposed parking lot would have space for roughly 50 cars and approximately 8 spaces for boat trailers, assuming the boat launch spot remains as it is today. As the area is today there is, so far as I can see, more than adequate space for restaurant parking and to spend money on this area is unnecessary other than perhaps resurface and level the space on the lower level for boat trailers. Cars should not clutter our lovely waterfront any more than they already do. This entire waterfront area is a gem and is used by locals and visitors alike year round. As for concept A, forget the whole thing. This is and never will improve what is now a park which is used by all of us from time to time. If it were to be made as a parking lot, well there goes the park forever. You can’t make another one. So, leave it alone. All of these grandiose ideas are find were our town finances able to cover these proposals. I would suggest first and foremost you look around at our roads which are deteriorating faster than they are being repaired and as for sidewalks well they are so broken in so many places that their repair and replacement is an essential and immediate need. This is more important that more parking on the waterfront. Concerning the dock on the south side of the river, in some areas the water are almost too shallow for some of the boats to tie up on that side. Dredging is needed if we are to encourage and keep visitors who arrive by boat and pay for the dockage. ____________________________________________________________________________ Are there any aspects of the Draft Concept Plan that are of concern to you? Yes, costs are a big concern. When the Riverfront Restaurant was approved by the planning dept. why wasn’t parking considered? We don’t need a new boat ramp; we need to clearly mark out restaurant parking and boat ramp parking and enforce it. The town is wasting money paving the old parking area; gravel (compressed) would work just as well. To build a new boat ramp we lose green space (Lions Park). We should be enhancing green space and making it attractive to potential users. ____________________________________________________________________________ We need Bylaw Enforcement. We need to maintain what we have. We need to stop plowing a boat ramp in the winter (nobody uses there boats in the winter) save tax money it was never plowed before. Pave the lot and mark it clearly. When the enforcement officer is called get on it. Save tax dollars and keep what we have. ____________________________________________________________________________ Richard Street has potential access for a boat launch. Would like to see pump out facilities and fuel available. Oceans and Fisheries may have a different comment/opinion than the Conservation Authority. How big is the OPP boat? Will it fit? Cost is unfortunate because the existing launch has worked until restaurant arrived. Concept A is beautiful, the burden to tax payers is disappointing. If we go ahead with Concept A we are giving the restaurant property. What about paid parking at existing lot. Enforce the lot. ____________________________________________________________________________ If boat launch is moved we should convert some of the existing parking lot back to green space.


____________________________________________________________________________ What do you like about the Draft Concept Plan? Ensuring that the boat launch is part of the downtown. Are there any aspects of the Draft Concept Plan that are of concern to you?

A. Short timeline for a public consultation B. Traffic flow of moving the boat launch would become a C. The cost of moving, redeveloping vs. the cost of an upgrade, modification would be

substantially more. This could be lowered, for the benefit of everyone. ____________________________________________________________________________ What do you like about the Draft Concept Plan? I am not in support of wasting valuable riverfront property in the core of the town for a boat launch and parking lot. If, after so much time and money has been spent on the current launch to the west, is not adequate, relocate any new facility to the West near the water plant. Three years ago the town purchased and demolished the Lucas house. It remains a vacant lot ideal for parking boat trailers, trucks etc. The proposed new site is currently a public park Lions Park and also a memorial site for H.Vine. We cannot afford to lose greenspace and certainly not a memorial commemoration site. A new boat launch should not be located closer to the core of the business district. Why isn’t an option of including a boat launch on the south side of the river – even west of Conservation Park. Keep is away from parks. What does the Min Environment/ Natural Resources say about placing a parking lot so close to the river’s edge? Are there any aspects of the Draft Concept Plan that are of concern to you? The proposed site is too small for a boat launch and parking lot. The location is virtually a dead end. How will vehicle park and turn long vehicles and become unsafe for pedestrians? How will turns in and out of this small street be possible without traffic lights? Back up traffic going North and South is already a problem here in the summer/fall. Adding more gridlock (especially because long vehicles need to turn in and out of one small area) is not an option. Is this not an issue for emergency services when this major street (Centre St South) will be blocked at high traffic volume times. This issue is too important to have it proposed without a public meeting. The open house before Christmas was not adequate. No media coverage or press release from the town was provided. ____________________________________________________________________________ I have the following concerns about the Draft Concept Plan for the proposed boat launch and parking lot that has been designed for land east of Centre Street:

1) Virtually no one I have spoken to either knew about the proposal or the Open Meeting about it held on December 16 so there will hardly be fair debate about it. While the town may have placed an ad in the Napanee Guide, I don’t get the Napanee Guide and I’m sure I’m not the only one. If flyers were put in local mail boxes I didn’t manage to get one of those either or it was it mixed in so well with the junk mail it got tossed. The town has a web site where its meetings and business are posted and there is nothing regarding the proposal or the meeting there. It seems to me if the town wants feedback they must try a little harder to at least let all the newspapers know about the meeting and maybe post the actual plan somewhere where lots of people will see it. And also the


town could have made it very clear that the changes being proposed involved downtown parkland.

2) Moving the boat launch to the other side of the bridge is the only option presented. This seems to be the worst kind of expediency. According to Quinte Conservation no queries about other possible sites (such as the foot of Richard Street) were even brought to their attention. There must be other sites along the river that could be used, that would afford more convenience to the boaters and could provide the space for a proper marina. Yes you might have to dredge and yes you’d have to do a study before hand, pass the proposal with the appropriate levels of government and mitigate accordingly but this is standard procedure and most everyone building anything along the river goes through that anyway.

3) Just moving the existing launch to the other side of the bridge makes very little sense for the boaters if the nobler aim is to have a town launch site that everyone can use (it would cut down on the private proposals according to Quinte Conservation). Any tall boats like sail boats won’t be able to make it out under the bridge so it virtually serves just motor boat owners.

4) The noise level on the stretch of water from the bridge to the falls will go up as the motor boats move into the water and go for a trial run. As a resident who’s property backs onto Water Street I’m not looking forward to this and neither are a few other residents, who apparently also just found out about the proposal.

5) Moving the boat launch to the other side of the bridge won’t help the traffic congestion along Centre Street; in fact it will likely increase it as it appears the parking lot on the west side will remain as well.

6) The parking bays proposed in the design seem fairly limited which means that in busy times trucks and trailers will be parked along the grass and probably all along the Water Street public land.

7) Last and probably the worst thing about the Draft Concept Plan is that the proposed accommodations for that boat launch will run right through and virtually destroy the current green space that the park (and all the public land along Water Street) represents. People of all ages and economic status go for walks there. They walk their dogs there too and play with them. Mums and dads show their kids how to fish along the river bank and people routinely come to feed the ducks and geese. It is a very well used green space and I think adds much aesthetic value to the town; it provides much pleasure and recreation to the people of Napanee just as it is. Putting in a boat launch there will increase noise levels and vehicular traffic along the street, and chopping up the parkland by roads and parking bays will make it much less appealing to the general public. Modifying the current green space to suit mostly those who can afford boats, while simultaneously compromising its use by the broader public represents an overall loss to the town of Napanee. It's shameful.

___________________________________________________________________________ Thanks for holding the open house on these proposed projects. I really have no comment on either design other than general ones, applicable to both projects. Master Plan: If done properly, rebuilding our waterfront and redeveloping our market square are large and challenging projects which will require significant investments over a number of years. What is needed is a master plan for both projects - all of them, not just bits and pieces. The plans on display last night each looked like band-aide solutions to some immediate concern (crumbling front steps, neglected fountain, congested boat launch) rather than the start on a long term plan to help bring our Town into the 21st century. Our Market Square and our


waterfront are both gems and one quickly realizes what potential they have when one visits any of the dozens of other municipalities that have invested in theirs. I am grateful for any improvements to the crumbling infrastructure in urban Napanee but I fear that projects such as these will just end up being re-done in a few years by a more progressive council and thus be a wasted effort. We are, somewhat belatedly, starting to do the things in Napanee that were done years ago in other municipalities to realize the potential of our downtown, our heritage buildings and our waterfront. A great deal of private money is now finding its way into downtown. And we are seeing results. This needs to be matched by investment in public infrastructure both downtown and on the waterfront. There is ample precedent for doing this. In past years, in our north end, vast sums of public money was spent to build roads, utilities, and other infrastructure including a $10-million arena complete with a $130,000 flashing sign. This attracted business, some diverted from downtown, but much of it new and all of it badly needed. (Before WalMart, the only place to buy footwear was Canadian Tire which stocked rubber boots!) In the north end, development was achieved by expediting planning approvals, selling municipal land at an undervalue and even quietly waiving development charges on major projects such as Hampton Inn. The public money invested was soon recovered many times over. Shovel Ready: Part of any master plan should involve getting at least parts of these projects "shovel ready" so that we can finally start getting funding from the Province and Ottawa like other municipalities do. We need to invest in the long range planning, consultation, design, and engineering so that all approvals are in place and construction can start immediately after funding is secured. This is not easy and involves a significant up-front expense. Other municipalities understand this and have benefited from grants that we never see. (Not a penny of outside money was obtained to build our arena and this is why we're still paying on the mortgage, 11 years later.) Ottawa has promised new spending on infrastructure over the next 4 years and we need to get in line. Now. Parking: In both cases the issue of parking lurks in the background. Ample, public parking is essential to continued development of our downtown and waterfront. But, I think it would be a waste of a precious resource to locate any significant amount of parking on Market Square or on the waterfront when there are lots of other options. The Town acquired and built the Mill St and Water St lots over 40 years ago at very little cost and these have proved to be an excellent investments. But no public parking has been added since. There are several other sites that should be looked at: 1. The John St property opposite Town Hall. The owners had planned to develop this but gave up after talking to the planning department. 2. 117-125 East St is a vacant service station which could be converted to at least 80 parking


spaces. It's been listed for sale for years and the current asking price is $175,000. If made into parking, little remediation is required as long as no new buildings are proposed. 3. The owner of 42 Dundas E has a large vacant area at the rear, fronting on Mill St, which would accommodate 30 parking spaces. It's for sale too. With great respect, I think we need some vision and we need to set our sights higher. We can no longer afford to have business as usual here. It's 2015.





To: Mayor Schermerhorn and Members of Council Date: January 12, 2016 Prepared By: Peter Dafoe, General Manager of Infrastructure Services Presented By: Peter Dafoe, General Manager of Infrastructure Services Re: Infrastructure Services (Public Works) - Condition of Town Sidewalks

Staff Recommendation: That Council receive for information the Infrastructure Services (Public Works) Condition of Town Sidewalks Report.

Financial Implications Upon review, any financial implications will be discussed in future budget deliberations. Accessibility Implications: This report may be available in alternate format upon request. Information Technology Implications Upon review, there are no information technology implications. Energy Management Implications Upon review, there are no energy management implications.

Background Information

Prior to December 1, 2015, no formal sidewalk inventory or asset management plan existed. The Road Needs Study was previously limited to the outside edge of pavement and such did not incorporate all municipal assets within the municipal road allowance. Annual inspections, record keeping and corrective actions were exclusively completed in-house by staff.

G.D. Jewell Engineering Inc. was retained to undertake a condition assessment of all sidewalks within the Town of Greater Napanee. The draft report was submitted for staff review on December 1, 2015.

Infrastructure Services (Public Works) Re: Condition of Town... Page 71 of 104

Discussion

Scope of Assessment and Findings

The study includes all sidewalks within the Town of Greater Napanee (Town and County). Section numbers or segments align with the current Road Needs Study and such will be utilized in future long range capital planning. The report identifies location, type, length, number of tripping hazards and number of cracks.

Total kms of concrete sidewalk – approx. 42 kms Number of deficiencies - 773

Historical Operating Budgets (*does not include capital replacement)

2011 2012 2013 2014 2015

$15,144 $30,573 $4,014 $28,433 $8,313 * above values indicate Year End actuals (GL 01-5-3710-3032 and 01-5-3710-4007)

Minimum Maintenance Standards

Ontario Regulation 239/02 , Minimum Maintenance Standards for Municipal Highways, outlines municipal responsibilities for both highways and sidewalks.

16.1 (1) The minimum standard for the frequency of inspecting sidewalks to check for surface discontinuity is once per calendar year, with each inspection taking place not more than 16 months from the previous inspection.

(1.1) A sidewalk that has been inspected in accordance with subsection (1) is deemed to be in a state of repair with respect to any surface discontinuity until the next inspection in accordance with that subsection, provided that the municipality does not acquire actual knowledge of the presence of a surface discontinuity in excess of two centimeters.

“surface discontinuity” means a vertical discontinuity creating a step formation at joints or cracks in the surface of the sidewalk.

Corrective Actions to Date

Treating a surface discontinuity on a sidewalk means taking reasonable measures to protect users of the sidewalk from the discontinuity, including making permanent or temporary repairs, altering user’s attention to the discontinuity or preventing access to the area of discontinuity.

Staff commenced with mitigating measures immediately upon receipt of the final condition assessment report and has completed a total of 317 repairs to date. Temporary repairs, typically a recycled asphalt taper, focussed on the high pedestrian traffic areas first. Repairs will continue as weather permits until all known deficiencies have been addressed.

5 Year Capital Planning

Please note that significant capital works is being planned over the next 5 year window and as such many of the noted deficiencies would be addressed in a permanent manner. Two high profile projects include Bridge Street (2016 - between Alma Avenue and Belleville Road) and Dundas Street (commencing in 2017 -between Alma Avenue and Hessford Street).

Infrastructure Services (Public Works) Re: Condition of Town... Page 72 of 104

Staff Report to Council To: Mayor Schermerhorn and Members of Council Date: January 12, 2016 Prepared By: James Timlin, G. M. of Community & Corporate Services Presented By: James Timlin, G. M. of Community & Corporate Services Re: Community & Corporate Services - Improvements to the Front

of the Town Hall

Staff Recommendation: That Council receive for information the Community & Corporate Services – Improvements to the Front of the Town Hall report; And further that Council provide direction to staff regarding such improvements

Financial Implications: Funds would need to be allocated in the budget process. Accessibility Implications: This report may be available in alternate format upon request. Information Technology Implications: Upon review, there are no information technology implications. Energy Management Implications: Upon review, there are no energy management implications. Background Information On Wednesday, December 16, 2016 Staff hosted a public open house to solicit

community feedback on the Water Street boat launch and improvements to the front of

the Town Hall.

In 2013 Scott Wentworth prepared design concepts for the front and back of the Town

Hall. The front of the Town Hall concept was displayed at the open house.

The current condition of the area in front of the Town Hall can be summarized as

follows:

Cracked and Spalding front steps

Unsafe areas next to the steps

Community & Corporate Services Re: Improvements to the Front... Page 73 of 104

Cracked and uneven cement walking areas

Uneven paving stones

Ten individuals signed the Town Hall open house sign in sheet. It is estimated that at

over 20 people viewed the plans. There were a few verbal positive comments and to

date the following written comments have been received.

1. I also object to spending money on the Town Hall and landscape to John St. It is

fine except for minor repairs to the front steps.

2. As for the Town Hall renovations to the front it is another unnecessary expense.

Fix the front steps and simply beautify the area in front with benches and flower

beds.

3. All of these grandiose ideas are fine were our town finances able to cover these

proposals. I would suggest first and foremost you look around at our roads which

are deteriorating faster than they are being repaired and as for sidewalks well

they are so broken in so many places that their repair and replacement is an

essential and immediate need. This is more important that more parking on the

waterfront.

4. None of it.

5. Thanks for holding the open house on these proposed projects. I really have no

comment on either design other than general ones, applicable to both projects.

Master Plan:

If done properly, rebuilding our waterfront and redeveloping our market square

are large and challenging projects which will require significant investments over

a number of years. What is needed is a master plan for both projects - all of

them, not just bits and pieces. The plans on display last night each looked like

band-aide solutions to some immediate concern (crumbling front steps,

neglected fountain, and congested boat launch) rather than the start on a long

term plan to help bring our Town into the 21st century. Our Market Square and

our waterfront are both gems and one quickly realizes what potential they have

when one visits any of the dozens of other municipalities that have invested in

theirs.


I am grateful for any improvements to the crumbling infrastructure in urban

Napanee but I fear that projects such as these will just end up being re-done in a

few years by a more progressive council and thus be a wasted effort.

We are, somewhat belatedly, starting to do the things in Napanee that were done

years ago in other municipalities to realize the potential of our downtown, our

heritage buildings and our waterfront. A great deal of private money is now

finding its way into downtown. And we are seeing results.

This needs to be matched by investment in public infrastructure both downtown

and on the waterfront.

There is ample precedent for doing this.

In past years, in our north end, vast sums of public money was spent to build

roads, utilities, and other infrastructure including a $10-million arena complete

with a $130,000 flashing sign. This attracted business, some diverted from

downtown, but much of it new and all of it badly needed. (Before WalMart, the

only place to buy footwear was Canadian Tire which stocked rubber boots!) In

the north end, development was achieved by expediting planning approvals,

selling municipal land at an undervalue and even quietly waiving development

charges on major projects such as Hampton Inn. The public money invested was

soon recovered many times over.

Shovel Ready:

Part of any master plan should involve getting at least parts of these projects

"shovel ready" so that we can finally start getting funding from the Province and

Ottawa like other municipalities do. We need to invest in the long range planning,

consultation, design, and engineering so that all approvals are in place and

construction can start immediately after funding is secured. This is not easy and

involves a significant up-front expense. Other municipalities understand this and

have benefited from grants that we never see. (Not a penny of outside money

was obtained to build our arena and this is why we're still paying on the

mortgage, 11 years later.)

Ottawa has promised new spending on infrastructure over the next 4 years and

we need to get in line. Now.

Parking:


In both cases the issue of parking lurks in the background. Ample, public parking

is essential to continued development of our downtown and waterfront. But, I

think it would be a waste of a precious resource to locate any significant amount

of parking on Market Square or on the waterfront when there are lots of other

options.

The Town acquired and built the Mill St and Water St lots over 40 years ago at

very little cost and these have proved to be an excellent investment. But no

public parking has been added since. There are several other sites that should

be looked at:

1. The John St property opposite Town Hall. The owners had planned to

develop this but gave up after talking to the planning department.

2. 117-125 East St is a vacant service station which could be converted to

at least 80 parking spaces. It's been listed for sale for years and the

current asking price is $175,000. If made into parking, little remediation is

required as long as no new buildings are proposed.

3. The owner of 42 Dundas E has a large vacant area at the rear, fronting

on Mill St, which would accommodate 30 parking spaces. It's for sale too.

With great respect, I think we need some vision and we need to set our sights

higher. We can no longer afford to have business as usual here. It's 2015.



To: Mayor Schermerhorn and Members of Council Date: January 12, 2016 Prepared By: Susan Beckel, Clerk Presented By: Susan Beckel, Clerk Peter Dafoe, General Manager - Infrastructure Services

Re: Community & Corporate Services - Request for Extension to Right of First Refusal Agreement with 2325524 Ontario Inc. (Sentinel Solar)

Staff Recommendation: That Council receive for information the Community & Corporate Services - Request for Extension to Right of First Refusal Agreement with 2325524 Ontario Inc. (Sentinel Solar) report; And further that Council authorize the Mayor and Clerk to execute on behalf of the Town, an extension to the Option to Repurchase & Right of First Refusal Agreement between 2325524 Ontario Inc. and The Corporation of the Town of Greater Napanee dated April 9, 2015, to allow 2325524 Ontario Inc. 18 months from the Closing Date to complete construction of and reach the Commercial Operating Date for the Solar Relocation Project. Financial Implications Upon review, there are no financial implications. Accessibility Implications This report may be available in alternate format upon request. Information Technology Implications Upon review, there are no information technology implications. Energy Management Implications Upon review, there are no energy management implications.

Community & Corporate Services Re: Request for Extension to ... Page 77 of 104

Background Information On April 9, 2015, the Town disposed of land to 2325524 Ontario Inc. (Sentinel Solar) Part Lots 19 and 20, Con. 1, being Part 1 on Plan 29R-9957, except Part 1 on Plan 29R-9994 on Enviro Park Lane. The property sale included the execution of an Option to Repurchase & Right of First Refusal Agreement which included conditions that 2325524 Ontario Inc. (the Optioner) must meet, failing which the Optionor grants the Muncipality an option to repurchase the lands. Clause 2(b) states:

The Municipality may exercise the Option if the Optionor fails to complete construction of and reach the Commercial Operating Date for the Solar Relocation Project within one (1) year from the Closing Date.

Discussion On November 17, 2015, Town staff received the following request from Sentinel Solar:

“We have made significant headway with the first phase of development on our Enviro Park Lane solar project. Site levelling has been completed, access roadways are now in place, test holes for foundations have been dug to allow engineering of concrete bases to be completed and we have completed the requirements of the storm water management plan (I left you a copy of that plan in our meeting a while back).

We are now waiting on final Notice to Proceed from the IESO and 3rd party engineering approval of our concrete base design before the next phase of construction can begin. Based on our projected timelines and with winter now approaching, it now seems certain that we will not be able to have the project completed and fully connected by the April, 2016 deadline as stipulated in the Right of First Refusal Agreement associated with the sale of the property to us. I would like to formally request a 6 month extension to the date by which the project must reach Commercial Operation. This would move the date to 18 months from the date of closing, rather than the 1 year as stipulated in the agreement.”

Further Clause 20 of the Agreement states:

“Any modification of or amendments to this Agreement must be in writing and signed by all parties or it shall have no effect and shall be void.”

Staff has reviewed the status of the project and the subsequent request for an extension to the said agreement and has no objection.

Community & Corporate Services Re: Request for Extension to ... Page 78 of 104


To: Mayor Schermerhorn and Members of Council Date: January 12, 2016 Prepared By: Susan Beckel, Clerk Presented By: Susan Beckel, Clerk Re: Community & Corporate Services – Request for an

Encroachment Agreement with Paul Raham – 407 Huffman Street

Staff Recommendation: That Council receive for information the Community & Corporate Services – Request for an Encroachment Agreement with Paul Raham – 407 Huffman Street report; And further that Council authorize the Mayor and Clerk to enter into an Encroachment Agreement with Paul Raham for an encroachment on Huffman Street of the dwelling at 407 Huffman Street.

Financial Implications There are no financial implications regarding this proposed encroachment agreement.

Accessibility Implications This report may be available in alternate format upon request. Information Technology Implications Upon review, there are no information technology implications. Energy Management Implications Upon review, there are no energy management implications.

Background Information The dwelling located at 407 Huffman Street encroaches on Huffman Street (see attached Reference Plan 29R-3225). There have been a series of encroachment agreements in place with previous owners. The property is being sold (closing scheduled for January 11, 2016), and the Town has received a request from the purchaser’s solicitor dated January 8, 2015 for an encroachment agreement with the new owner.

Community & Corporate Services: Re: Request for an Encroachm... Page 79 of 104

Discussion Infrastructure Services staff has reviewed the request and has no concerns with the request. Staff is therefore recommending that the Town enter into an encroachment agreement with Paul Raham for the dwelling located at 407 Huffman Street.

Photo: 407 Huffman Street

Community & Corporate Services: Re: Request for an Encroachm... Page 80 of 104

Com

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To: Mayor Schermerhorn and Members of Council Date: January 12, 2016 Prepared By: Susan Beckel, Clerk Gib Garrett, Planning Clerk

Presented By: Susan Beckel, Clerk Gib Garrett, Planning Clerk

Re: Community & Corporate Services – Dedication of Part of the One Foot Reserve adjacent to Sherman’s Point Road as a Public Highway

Staff Recommendation: That the Council receive for information the Community & Corporate Services - By-law to Designate Two Parts of the One Foot Reserve Adjacent to Sherman’s Point Road as a Public Highway report; And further that Council instruct staff to proceed with the required process including public notice to dedicate two parts of the one foot reserve adjacent to Sherman’s Point Road, being Part of Block 24 on Registered Plan 1159, as a public highway.

Financial Implications Upon review, there are no financial implications.

Accessibility Implications This report is available in alternate format upon request.

Information Technology Implications Upon review, there are no information technology implications. Energy Management Implications Upon review, there are no energy management implications.

Background Information Pierre Burger (ACXIZ Inc.), owner of property being Concession 4, Part Lot 24 to 26, being Part 2 on Plan 29R-2748 and being approximately 83 acres, located along Sherman’s Point Road (see attached plan of survey), is proposing to build a dwelling and machine shed on his property. Sherman’s Point Road is a municipal public road with a one foot reserve, being Block 24 on Registered Plan 1159, adjacent to Mr.

Community & Corporate Services Re: Dedication of Part of the... Page 82 of 104

Burger’s property and the road. Block 24 was put in place as part of the plan of subdivision in order to regulate access to the property being that it is such a large parcel of land. Discussion: In order for Mr. Burger to obtain building permits, he requires access on a public road. Given this one foot reserve, Mr. Burger currently has no means of access in close proximity to the preferred location of his proposed development. Mr. Burger has consulted with Town staff and a land surveyor and has had two locations for entrances to his property surveyed on a draft plan from the one foot reserve (see attached draft plan of survey). The proposed entrances are each 9 metres in length. The proposed entrance off the cul de sac (Part 1 on the draft plan) would service the dwelling and the other entrance (Part 2 on the draft plan) would service the machine shed. Town staff has reviewed the draft plan and find the proposed entrances acceptable and appropriate for the development. In order to formalize these entrances, the Town must dedicate the two parts on the plan as part of the public highway, being Sherman’s Point Road, through a by-law. Public notice of the intention must also be provided prior to the adoption of the by-law.




To: Mayor Schermerhorn and Members of Council Date: January 12, 2016 Prepared By: Susan Beckel, Clerk Terry Gervais, General Manager - Emergency Services

Jeff Cuthill, Director of Utilities and Public Works Construction Peter Dafoe, General Manager – Infrastructure Services

Presented By: Susan Beckel, Clerk Terry Gervais, General Manager - Emergency Services

Peter Dafoe, General Manager – Infrastructure Services Jeff Cuthill, Director of Utilities and Public Works Construction

Re: Community & Corporate Services - 2016 Proposed Increases to Certain Fees for Services

Staff Recommendation: That Council receive for information the Community & Corporate Services – 2016 Proposed Increases to Certain Fees for Services report; And further that Council direct staff to bring forward a 2016 user fees by-law and an amendment to By-law No. 06-14 for consideration, once the required public notice of the proposed fee increases has been provided. Financial Implications Upon review, the proposed increased fees for services, if adopted, will increase the Town’s revenue for the 2016 budget. Accessibility Implications This report may be available in alternate format upon request. Information Technology Implications Upon review, there are no information technology implications. Energy Management Implications Upon review, there are no energy management implications.

Community & Corporate Services Re: 2016 Proposed Increases t... Page 85 of 104

Background Information This report will address proposed fee increases in the areas of development services, facility rentals including bar prices, fire extinguishment and extrication services and tipping fees at waste disposal and transfer stations.These fee increases are covered in two by-laws: By-law No. 2014-0014, as amended, being a by-law to impose fees or charges for services provided, costs payable or use of property by the Town of Greater Napanee was adopted in April 2014 and amended in July 2015 to include a fee for the review of telecommunication tower applications.

Discussion Staff has reviewed the current fees and propose the following increases:

(i) By-law No. 2014-0014

Schedule “C” to By-law No. 2014-0014 Infrastructure Services Department – Development Services Fees

Service Provided Current Fee for Service Proposed Fee for Service

Zoning and Work Order Information

Change Service Title to: Building and Work Order

Information

$25.00

$75.00

This fee has been in place for over 12 years and the proposed increased fee will more accurately reflect the associated costs to prepare the documents.

Schedule “E” to By-law No. 2014-0014 Infrastructure Services Department – Parks and Recreation Fees

Strathcona Paper Centre – Lafarge Banquet Hall

Current Fee Proposed Fee

Sunday to Thursday $210.00 $221.00

Friday and Saturday $472.00 $496.00

Set Up (12pm set-up day before)

$105.00 $111.00

Large Lounge $121.00 $127.00

Half Day or Less $68.00 $72.00

Small Lounge $89.00 $94.00

Half Day or Less $53.00 $56.00


Schedule “E” to By-law No. 2014-0014 Infrastructure Services Department – Parks and Recreation Fees

Selby Hall Current Fee Proposed Fee

Sunday – Thursday $157.00 $165.00

Friday and Saturday $315.00 $331.00

Set up and Tear Down $53.00

$56.00

Bar Prices Current Fee Proposed Fee

Beer or Liquor $4.25 $4.75

Coolers or Wine $5.25 $5.75

ARENA RATES (Hourly Rates) FEE FOR SERVICE

Prime Time (Weekdays from 4 pm and all day Saturday and Sunday)

Current Fee for Service Proposed

Fee for Service

Adults (18+ years) Minors (under 18 years)

$200.00 $149.00

$210.00 $157.00

Non-Prime Time

Adults (18+ years) Minors (under 18 years)

$110.00 $ 88.00

$116.00 $93.00

Note: Arena rates include $2.00/hour ice resurfacer replacement surcharge and $10.00/hour ice user surcharge. Non-residents pay Prime Time rate regardless of time of day.

The proposed changes to the rates included in Schedule “E”, excluding the Bar Prices, represent an approximate increase of 5%. Bar prices are adjusted by an increase of $0.50. The yellow highlighted section is proposed to be removed.

Schedule “F” to By-law No. 2014-0014 Emergency Services Department Fees

Service Provided Current Fee for Service Proposed Fee for Service

Responding to & providing vehicle fire extinguishment & extrication services to owners/drivers who are non-residents of the Town of Greater Napanee (based on MTO rates)

$410.00 for first hour per piece of equipment, $205.00 for each additional hour or part thereof per piece of equipment

$450.00 for first hour per piece of equipment, $225.00 for each additional hour or part thereof per piece of equipment


This proposed change in the rates included in Schedule “F” is due to the change in the MTO rates. (ii) By-law No. 06-14 By-law No. 06-14, a by-law to provide for the regulation of the waste management system, was adopted by Council in March 2006, and amended in May 2015 to increase the cost of bag tags to from $1.50 to $2.00. Upon review of Waste Disposal Site (WDS) operations, it has been determined that a fee increase is necessary to cover the obligatory costs of landfill operations and waste disposal. A rate review has been conducted to compare the disposal prices within other local municipalities, and was determined that our current WDS fee schedule is noticeably lower than similar sites in the area. The fee increase for the bag tags at both WDS’s will offset the additional cost for paying Waste Management to haul the domestic bagged waste to an approved landfill. The proposed increase for the tipping fees at the Roblin Transfer Station will help address hauling costs of the bulky waste roll off bins to an approved landfill, while the South Fredericksburgh WDS tipping fee increase will offset the labour, equipment and material costs for operating and covering the landfill working face.

Current Schedule “E” to By-law No. 06-14 Tipping Fees for the Town’s Waste Disposal Sites

Non-commercial Rates: Utility trailer, cars, ½ and ¾ ton trucks $ 10.00 Single axle dump trucks $ 30.00 Tandem dump trucks $ 125.00 Tandem trailers $ 30.00 Surcharges: Large Items (each) $ 10.00 Household refuse placed in container 1 bag tag/bag or container Commercial carriers are NOT accepted.


Proposed Amended Schedule “E” to By-law No. 06-14 Tipping Fees for the Town’s Waste Disposal and Transfer Sites

The below noted fees will apply to all non-commercial waste that is generated from a residence within The Town of Greater Napanee, to be disposed of at the South Fredericksburgh Waste Disposal Site and/or the Roblin Waste Transfer Station. 1. All residential household domestic waste packaged in a refuse bag/container not

exceeding:

A size of 36 inch in height by 24 inch in diameter or a container with a capacity of 27.5 gallons (125 litres).

Oversized bags/containers of domestic waste will be charged at an additional bagged rate.

Charge: $3.00 or a Greater Napanee Bag Tag plus an additional $1.00

2. All residential bulky waste shall be calculated at a rate of $.31 cents per cubic foot.

A minimum fee of $10.00 will be applied to all loads under 32 cubic feet.

Measurements will be based upon the site attendant’s discretion, and will be calculated based upon the greatest vertical and horizontal measurements.

FORMULA (Length x Width x Height) will determine the quantity in cubic feet to be multiplied by $.31 cents. All fees will be rounded to the nearest dollar.

3. Additional surcharges will be applied to all residential large items as per below:

$5.00 each for items up to 64 cubic feet. (i.e. box spring, mattress, sofas/chairs, cabinetry, dressers, and other accepted items that are not broken down.)

$10.00 each for items larger than 64 cubic feet. (i.e. fiberglass boats, large furniture and cabinetry, and other accepted items that are not broken down.)

4. Recyclable items accepted free of charge at both South Fredericksburgh Waste

Disposal Site and/or the Roblin Waste Transfer Station include:

Paper/Cardboard

Metals/Glass/Plastics

Electronic waste

Scrap metal

Biodegradable bagged leaves & yard compost

Brush less than 3 inch in diameter

Public notice of a minimum of two weeks is required before these proposed fees can be adopted by by-law. Public notice will be provided in the Town’s weekly newspaper column and on the Town’s web site. User groups will also be notified of the proposed fee increases for facilities.


The Corporation of the Town of Greater Napanee By-law No. 2016-0001

A By-law to Set an Interim Tax Levy for 2016

WHEREAS Section 317 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, (hereinafter the “Municipal Act”) authorizes the municipality to pass a by-law, before the adoption of the estimates for the year under section 290, levying amounts on the assessment of property in the local municipality rateable for local municipality purposes; AND WHEREAS the Council of the Town of Greater Napanee deems it necessary and expedient that such a levy should be made for the year 2016; NOW THEREFORE the Council of the Town of Greater Napanee hereby enacts as follows: 1. An interim tax bill shall be levied and shall be based on 50% of the total taxes

paid by each property owner for municipal, county and school purposes for the immediate preceding year in accordance with section 317(3) of the Municipal Act.

2. The interim tax bill shall be due in two equal installments. The due dates shall be

February 26, 2016 and April 29, 2016. 3. On all taxes which are in default, interest shall be added on the first day of

default and the first day of each month thereafter until paid. Interest shall be added at a rate of 15.0% per annum (1.25% per month) to the outstanding balance.

4. All tax notices shall be mailed in accordance with the Municipal Act to the latest

address as identified on the current Assessment Roll. 5. This by-law shall come into force and take effect on the date it is finally passed. Read a first and second time and finally passed this 12th day of January 2016. Gordon Schermerhorn, Mayor Susan Beckel, Clerk

By-law No. 2016-0001 - To Set an Interim Tax Levy for 2016 Page 90 of 104


A By-Law:

(i) to authorize the permanent closing of the road allowances being: Angila Street as shown on Registered Plan of Subdivision 1176, being

PIN No. 45088-0073; Rose Court as shown on Registered Plan of Subdivision 1176, being

PIN No. 45088-0104; Lewis Lane as shown on Registered Plan of Subdivision 1187, being PIN

No. 45086-0101; Suddard Street as shown on Registered Plan of Subdivision 1187, being

PIN No. 45086-0126; and (ii) to declare surplus to the Town’s needs the foregoing road allowances,

in accordance with section 34 of the Municipal Act, 2001, S.O. 2001, c.25.

WHEREAS it is deemed expedient and in the interest of The Corporation of the Town of Greater Napanee that the road allowances being:

Angila Street as shown on Registered Plan of Subdivision 1176, being PIN No. 45088-0073;

Rose Court as shown on Registered Plan of Subdivision 1176, being PIN No. 45088-0104;

Lewis Lane as shown on Registered Plan of Subdivision 1187, being PIN No. 45086-0101; and

Suddard Street as shown on Registered Plan of Subdivision 1187, being PIN No. 45086-0126;

be permanently closed and declared surplus to the Town’s needs; AND WHEREAS notice of this by-law has been published in accordance with the procedures approved by Council for giving such notice; AND WHEREAS Council has given any person who claims that his or her land will be prejudicially affected by this by-law an opportunity to be heard at a public meeting held on December 15, 2015; AND WHEREAS Council has determined that the permanent closing of the foregoing road allowances will not deprive any person of the means of ingress and egress to and from his or her land or place of residence; NOW THEREFORE the Council of the Corporation of the Town of Greater Napanee hereby enacts as follows:

By-law No. 2016-0002 - Road Closing and Declaring Surplus of... Page 91 of 104

Town of Greater Napanee By-law No. 2016-0002

2

1. That the road allowances being: Angila Street as shown on Registered Plan of Subdivision 1176, being

PIN No. 45088-0073; Rose Court as shown on Registered Plan of Subdivision 1176, being

PIN No. 45088-0104; Lewis Lane as shown on Registered Plan of Subdivision 1187, being PIN

No. 45086-0101; and Suddard Street as shown on Registered Plan of Subdivision 1187, being

PIN No. 45086-0126; in the Town of Greater Napanee, in the County of Lennox & Addington, (a) be permanently closed; and (b) be declared surplus to the Town’s needs.

2. That the rights and requirements of any and all utilities affected by this road

closure shall be protected. 3. That this by-law shall not take effect until a certified copy hereof has been

registered in the Land Registry Office for the Registry Division of Lennox (No. 29).

Read a first and second time and finally passed this 12th day of January, 2016. ______________________________ ______________________________ Gordon Schermerhorn, Mayor Susan Beckel, Clerk

By-law No. 2016-0002 - Road Closing and Declaring Surplus of... Page 92 of 104


A By-law to Adopt the 2016 Operating and Capital Budgets for Greater Napanee Utilities Water and Sewer Services and to Amend

By-law No. 2011-07 (A By-law Respecting Water and Sewage Service Charges in the Town of Greater Napanee), as Amended

WHEREAS The Corporation of The Town of Greater Napanee (the “Town”) owns, operates and maintains the A.L. Dafoe Water Works and the Sandhurst Shores Water Works; AND WHEREAS the Town owns, operates and maintains the Greater Napanee Sewage Works; AND WHEREAS Section 11(3) of the Municipal Act, 2001, S.O. 2001, Chapter 25 authorizes the Town to pass by-laws respecting public utilities that includes water and sewage works and services; AND WHEREAS Section 391(1) and (2) of the Municipal Act, 2001, authorizes the Town to pass by-laws imposing fees or charges on any class of persons for services or activities provided or done by or on behalf of the Town and for capital costs payable by the Town for sewage and water services which the Town will provide to those persons after the fees and charges are imposed; AND WHEREAS Council of the Town passed By-law No. 2011-07, being a by-law respecting water and sewage service charges in the Town of Greater Napanee on January 25, 2011, as amended; AND WHEREAS Council deems it expedient to adopt the operating and capital budgets for the year 2016 for Greater Napanee Utilities Water and Sewer Services and to amend By-law No. 2011-07 to modify fees charged for water and sewer services; NOW THEREFORE the Council for The Corporation of The Town of Greater Napanee hereby enacts as follows:

1. That the 2016 Greater Napanee Utilities Operating and Capital Budgets, attached hereto as Schedule ‘A to this by-law, be hereby adopted.

2. That Schedule ‘1’ of By-law No. 2011-07 - Water Service Charges, as amended, be and is hereby amended by deleting said Schedule ‘1’ and replacing it with the Schedule ‘1’ attached hereto.

By-law No. 2016-0003 - To Adopt the 2016 Utilities Budget an... Page 93 of 104

2 Town of Greater Napanee By-law No. 2016-0003

3. That Schedule ‘2’ of By-law No. 2011-07 - Sewage Service Charges, as amended, be and is hereby amended by deleting said Schedule ‘2’ and replacing it with the Schedule ‘2’ attached hereto.

4. That Schedule ‘3’ of By-law No. 2011-07 - Water and Sewage Billing and Collection Charges, as amended be and is hereby amended by deleting said Schedule ‘3’ and replacing it with the Schedule ‘3’ attached hereto.

5. That Schedule ‘4’ of By-law No. 2011-07 - Miscellaneous Water and Sewage Service Charges, as amended, be and is hereby amended by deleting said Schedule ‘4’ and replacing it with the Schedule ‘4’ attached hereto.

6. That this by-law shall come into force and take effect on the date it is finally passed. Read a first and second time and finally passed this 12th day of January, 2016. ____________________________ ____________________________ Gordon Schermerhorn, Mayor Susan Beckel, Clerk


6

Line Account Account Description 2015 Budget 2015 Projected YE 2016 Budget 2016 Variance Over 2015 Budget

1 01-5-4000-(1023-9004) Administration Expenditures (exc debentures) $293,245 $275,128 $297,775 $4,5302 01-5-4050-(3011-4018) Utilities Garage (equipment, vehicles, JH&S) $112,300 $94,089 $101,700 -$10,6003 01-5-4100-(3011-4018) Water Pollution Control Plant (WPCP) $387,369 $375,381 $388,465 $1,0964 01-5-4101-4001 Waste Water Collection Flushing $40,000 $39,190 $40,000 $05 01-5-4110-(3015-4000) Waste Water Collection Mains $48,500 $48,035 $48,750 $2506 01-5-4111-(3014-4018) Waste Water Collection Clarksville Station $4,591 $2,490 $3,412 -$1,1797 01-5-4112-(3014-4001) Waste Water Collection EnviroPark Dump Station $0 $0 $0 $08 01-5-4113-(3013-4001) Waste Water Collection Grange $5,055 $4,614 $5,070 $159 01-5-4114-(3013-4001) Waste Water Collection Hwy#2 $12,330 $14,482 $13,400 $1,07010 01-5-4115-(3014-4018) Waste Water Collection Hwy#41 $11,672 $11,558 $12,380 $70811 01-5-4116-(3015-4018) Waste Water Collection Napier $1,000 $513 $1,000 $012 01-5-4117-(3013-4018) Waste Water Collection Victoria $6,444 $5,699 $6,500 $5613 01-5-4118-4000 Waste Water Treatment Lagoons $100,000 $107,133 $100,000 $014 01-5-4119-(3014-4018) Waste Water Collection Jim Kimmett $2,611 $2,396 $2,445 -$16615 01-5-4120-(3014-4000) Waste Water Collection EnviroPark Dump Station $5,184 $12,279 $5,610 $42616 01-5-4170-(3015-4000) Waste Water Collection Sewer Service Repairs $45,510 $30,812 $45,600 $9017 01-5-4300-(1023-4001) Water Distribution Water Mains $63,850 $68,595 $63,850 $018 01-5-4301-(3015-3032) Water Distribution Water Meters $2,600 $3,917 $3,350 $75019 01-5-4302 (n/a) Water Distribution Lead Testing $0 $0 $0 $020 01-5-4304-3014 Water Distribution Centre Street Bridge $485 $450 $510 $2521 01-5-4306-(3014-4018) Water Distribution Bulk Loading Station $1,720 $3,180 $1,910 $19022 01-5-4307-3029 Quarry $3,193 $3,550 $3,640 $44723 01-5-4308-(3014-3038) Water Distribution Reservoir $3,263 $3,052 $3,748 $48524 01-5-4309-(3011-4001) Water Distribution Tower $2,785 $5,936 $5,348 $2,56325 01-5-4310-(3011-4018) A.L. Dafoe Water Treatment Plant $316,412 $349,664 $366,594 $50,18226 01-5-4311-(3014-3038) Water Distribution Branden Booster Station $24,009 $27,141 $24,900 $89127 01-5-4312-(3014-4001) Water Treatment Lake Station $84,655 $83,851 $88,650 $3,99528 01-5-4313-(3014-3038) Water Distribution McCabe Booster Station $5,590 $8,559 $7,200 $1,61029 01-5-4314-(3014-8001) Water Distribution Water Storage Tank $531,007 $528,619 $529,000 -$2,00730 01-5-4320-(3011-4018) Sandhurst Shores Water Treatment Plant $65,180 $66,219 $67,830 $2,65031 01-5-4370-(1023-3032) Water Distribution Water Service Repairs $55,000 $67,193 $55,200 $20032 01-5-4380-(3015-3032) Water Distribution Hydrants $4,500 $5,092 $4,750 $250

$2,240,060 $2,248,817 $2,298,587 $58,527Budget Projected 2015 Budget

2.62.2

$8,757Projected YE vs 2015 Budget

Greater Napanee Utilities 2016 Operating Budget

Variance Over 2015 Actual (%)

Total

Variance Over 2015 Budget (%)

By-law

No. 2016-0003 - To A

dopt the 2016 Utilities B

udget an...Page 95 of 104

sbeckel

Typewritten Text

Schedule "A" to By-law No. 2016-0003

8

Line Account Account Description 2015 Budget 2015 Projected YE 2016 Budget 2016 Variance Over 2015 Budget

1 01-5-4000-(1001-1009) Administration Expenditures $604,580 $599,922 $621,697 $17,1172 01-5-4003-(1001-1009) Engineering Locates and Inspections $0 $0 $0 $03 01-5-4050 (n/a) Utilities Garage (equipment, vehicles, JH&S) $0 $0 $0 $04 01-5-4100-(1001-1009) Water Pollution Control Plant (WPCP) $175,321 $177,854 $184,309 $8,9885 01-5-4101-(1001-1009) Waste Water Collection Flushing $0 $0 $0 $06 01-5-4110-(1001-1009) Waste Water Collection Mains $26,468 $28,017 $29,034 $2,5667 01-5-4111 (n/a) Waste Water Collection Clarksville Station $0 $0 $0 $08 01-5-4112 (n/a) Waste Water Collection EnviroPark Lane $0 $0 $0 $09 01-5-4113 (n/a) Waste Water Collection Grange $0 $0 $0 $010 01-5-4114 (n/a) Waste Water Collection Hwy#2 $0 $0 $0 $011 01-5-4115 (n/a) Waste Water Collection Hwy#41 $0 $0 $0 $012 01-5-4116 (n/a) Waste Water Collection Napier $0 $0 $0 $013 01-5-4117 (n/a) Waste Water Collection Victoria $0 $0 $0 $014 01-5-4118 (n/a) Waste Water Treatment Lagoons $0 $0 $0 $015 01-5-4119 (n/a) Waste Water Collection Jim Kimmett $0 $0 $0 $016 01-5-4120 (n/a) Waste Water Collection EnviroPark Dump Station $0 $0 $0 $017 01-5-4170 (n/a) Waster Water Collection Sewer Service Repairs $0 $0 $0 $018 01-5-4300-(1001-1009) Water Distribution Water Mains $234,189 $241,071 $249,820 $15,63119 01-5-4301-(1001-1009) Water Distribution Water Meters $41,368 $43,614 $45,197 $3,82920 01-5-4302-(1001-1009) Water Distribution Lead Testing $8,094 $542 $562 -$7,53221 01-5-4304-3014 (n/a) Water Distribution Centre Street Bridge $0 $0 $0 $022 01-5-4306 (n/a) Water Distribution Bulk Loading Station $0 $0 $0 $023 01-5-4307-3029 (n/a) Quarry $0 $0 $0 $024 01-5-4308 (n/a) Water Distribution Reservoir $0 $0 $0 $025 01-5-4309 (n/a) Water Distribution Tower $0 $85 $88 $8826 01-5-4310-(1001-1009) A.L. Dafoe Water Treatment Plant $193,487 $187,387 $194,189 $70227 01-5-4311 (n/a) Water Distribution Branden Booster Station $0 $0 $0 $028 01-5-4312 (n/a) Water Treatment Lake Station $0 $0 $0 $029 01-5-4313 (n/a) Water Distribution McCabe Booster Station $0 $0 $0 $030 01-5-4320-(1001-1009) Sandhurst Shores Water Treatment Plant $73,282 $50,018 $51,834 -$21,44831 01-5-4370 (n/a) Water Distribution Water Service Repairs $0 $0 $0 $032 01-5-4380-(1001-1009) Water Distribution Hydrants $20,208 $21,892 $22,686 $2,47833 $0


1.6-$26,595

Greater Napanee Utilities 2016 Salaries and Benefits

2015 Projected YE Variance

Total


By-law

No. 2016-0003 - To A



10

Line Item 2015 Budget 2015 Projected YE 2016 Budget 2016 Variance Over 2015 Budget

1 Inground Works (including engineering) $794,411 $250,000 $1,174,769 $380,3582 Vehicle Replacement $40,000 $36,830 $40,000 $03 WPCP Secondary Clarifier Upgrades $0 $18,230 $20,000 $20,0004 WPCP Expansion Engineering Design $0 $0 $200,000 $200,0005 Inflow and Infiltration Program $20,000 $0 $0 -$20,0006 Technical Standards and Safety Authority $30,000 $0 $50,000 $20,0007 Highway #2 Pump Replacement/Piping $0 $21,000 $30,000 $30,0008 A.L. Dafoe WTP Roof Repair ($40K) $0 $0 $0 $09 Buffer Zone Demolition $0 $0 $0 $010 WPCP Pollution Prevention Control Plan ($50K) $0 $0 $0 $011 Water Meters $82,000 $110,817 $82,000 $012 A.L. Dafoe Water Treatment Plant Lab Upgrades $0 $0 $40,000 $40,00013 45 Commercial Court Equipment Storage $0 $0 $0 $014 Dundas Street Reconstruction Engineering $0 $7,000 $30,000 $30,00015 WPCP Headworks Improvements $0 $0 $0 $016 A.L. Dafoe WTP River Intake Improvements $25,000 $24,781 $0 -$25,00017 Highway #41 Pump Replacement $0 $0 $6,000 $6,00018 Raw Water Reservoir Liner Replacement $1M $0 $0 $0 $019 Adim Billing Software Upgrades ($10K) $0 $0 $0

20Sandhurst Shores Water Treatment Equipment Resurfacing ($10K)

$0 $0 $0 $0

21 Hwy 2 ABS Mixing System $4,800 $0 $5,000 $20022 45 Commercial Court Office Improvements $0 $0 $0 $023 AL Dafoe Pump Upgrades and Historian Package $50,000 $142,000 $0 -$50,00024 Sandhurst Shores High Lift Upgrade $0 $0 $10,000 $10,00025 A.L. Dafoe WTP Equipment Resurfacing ($10K) $0 $0 $0 $026 Branden Booster Station Pump Replacement VFD $8,000 $0 $15,000 $7,00027 Graham Street Reconstruction (>$100K) $0 $0 $0 $028 WPCP Tree Removal and Security Fencing ($50,000) $20,000 $0 $0 -$20,00029 AL Dafoe Chlorine Pump Upgrades $0 $0 $20,000 $20,00030 Dump Trailer $6,500 $5,850 $0 -$6,50031 SHS Water Treatment Plant Software Upgrades $10,000 $9,770 $50,000 $40,00032 WPCP Digester #1 Cleaning (Relining approx $295K) $295,000 $349,577 $0 -$295,00033 WPCP Return Activated Sludge Pump $9,500 $9,500 $0 -$9,50034 WPCP Boiler Pressure Vessel $57,500 $58,319 $0 -$57,50035 Napier Pump Station Upgrades $16,000 $3,781 $0 -$16,000

TOTAL $1,468,711 $1,047,455 $1,772,769 $304,058

Projects Considered for 2016 2015 Budget $1,468,711.002016 Total $1,772,769.00

Greater Napanee Utilities 2016 Capital Expenditures

By-law

No. 2016-0003 - To A



15

Line Account Account Description 2015 Budget 2015 Projected YE 2016 Budget @2% 2016 Variance Over 2015 Budget

1 01-4-4000-0013 Sewer Charges - Commercial $498,766 $516,318 $526,644 $27,8782 01-4-4000-0014 Sewer Charges - Residential $994,999 $1,010,343 $1,030,550 $35,5513 01-4-4000-0015 Water Charges - Commercial $491,154 $545,178 $556,082 $64,9274 01-4-4000-0016 Water Charges - Residential $904,518 $917,618 $935,970 $31,4525 01-4-4000-0018 Hydrant Flushing (actual in line 15) $0 $0 $0 $06 01-4-4000-0019 Penalty and Interest $45,000 $63,633 $45,000 $07 01-4-4000-0033 Hydrant, Sprinklers and Sump Pumps $35,587 $35,450 $36,159 $5728 01-4-4000-0035 Capital Surcharge $963,964 $994,440 $1,014,329 $50,3649 01-4-4000-0037 Maintenance Surcharge $963,964 $994,440 $1,014,329 $50,36410 01-4-4000-1003 Grant - Federal $3,842 $0 $0 -$3,84211 01-4-4000-1004 Grant - Ontario Specific $1,445 $731 $0 -$1,44512 01-4-4000-1007 Interest - Bank $1,000 $500 $1,000 $013 01-4-4000-1024 Cost Recovered Termination/Residential $15,000 $19,217 $15,000 $014 01-4-4000-1025 Cost Recovered Camera Inspections $1,500 $1,500 $1,500 $015 01-4-4000-1026 Special Recoveries $2,000 $37,975 $110,173 $108,17316 01-4-4000-1028 Rents $8,813 $8,772 $8,947 $134

1709-4-4301-1046

Water Meter Sales (offsets any variances in capital purchases)

$15,000 $27,685 $25,000 $10,000

18 01-4-4000-9002 Transfer from Capital Surplus $0 $0 $0 n/a19 01-4-4000-9004 Transfer from Impost Reserves $0 $0 $0 $020 01-4-4000-0015 Bulk Water Sales $49,946 $71,720 $73,154 $23,20821 01-4-4000-0015 Medium Fill Station $3,000 $5,200 $5,200 $2,20022 01-4-4120-0032 Septage $19,223 $15,000 $15,300 -$3,92323 01-4-4120-0032 Leachate $67,045 $55,328 $56,435 -$10,610


7.62.8

$235,280Projected YE vs 2016 Budget

Greater Napanee Utilities 2016 Projected Revenue

Variance Over 2015 Projected (%)

Total


By-law

No. 2016-0003 - To A



Town of Greater Napanee By-law No. 2016-0003 - 2016 Water and Sewage Service Charges

SCHEDULE 1

WATER SERVICE CHARGES Water Consumption Charges

Water Rate

Residential 92¢ /m3

Industrial/Commercial

0 to 100 m3 92¢ /m3

100 to 500 m3 88¢ /m3

greater than 500 m3 75¢ /m3 Water Service Base Charges for Two Month Billing Period

Water Meter Size Bi-Monthly Base Rate

Water

20mm or less $28.34

25mm $40.74

32mm $68.32

37mm $91.21

50mm $164.79

75mm or larger $369.20 Note: Where multiple meters are present in one facility, the base rate charge (only one)

shall be based upon the largest meter size for water and/or sewer plus $19.79 for each extra meter provided that the billing for each meter is sent to one individual customer and that the meters service facilities within the same rate class. Meters serving multiple rate classes shall be billed at residential rates. Rate classes are as assessed in the municipal tax roll, in accordance with the Assessment Act, R.S.O. 1990, A31.



SCHEDULE 2

SEWAGE SERVICE CHARGES Sewage Consumption Charges

Sewage Rate (See note below)

Residential

$1.20 /m3

Industrial/Commercial

0 to 100 m3 $1.20 /m3

100 to 500 m3 $1.13 /m3

more than 500 m3 95¢ /m3

Note: Sewer charges will be based on metered water consumption, unless a separate

sewage meter is installed. Where residential customers are connected to the sewer only – no meter, a rate of 2 m3/day will be applied.

Sewage Service Base Charges for Two Month Billing Period

Water Meter Size Bi Monthly Base Rate

Sewage 20mm or less $28.34

25mm $40.74

32mm $72.91

37mm $98.36

50mm $178.84

75mm or larger $403.69

Note: Where multiple meters are present in one facility, the base rate charge (only one)

shall be based upon the largest meter size for water and/or sewer plus $19.79 for each extra meter provided that the billing for each meter is sent to one individual customer and that the meters service facilities within the same rate class. Meters serving multiple rate classes shall be billed at residential rates. Rate classes are as assessed in the municipal tax roll, in accordance with the Assessment Act, R.S.O. 1990, A31.



SCHEDULE 3

WATER AND SEWAGE BILLING AND COLLECTION CHARGES (subject to tax where applicable)

Water Service Disconnection or Restoration Charges Off On

During Town business hours $39.70 $39.70

After regular Town business hours N/A $39.70 + $60.00

Note: Charge includes meter reading.



SCHEDULE 4

MISCELLANEOUS WATER AND SEWAGE SERVICE CHARGES (subject to tax where applicable)

Residential Services without Meters

$162.27/30 day period or part thereof - Water Only

$365.11/30 day period or part thereof - Water & Sewer Fire Protection (Bi-monthly)

$79.22/hydrant, fire stand or sprinkler assembly

$94.74/private hydrant for annual inspections upon request Temporary Service Connection

No charge for the first one day use

$37.67/day for services less than 50mm Hydrant Use (Non Fire Related)

See schedule with hydrant by-law plus commercial water use charges apply Bulk Water

$2.13/m3 – metered consumption

$46.36/month, minimum charge

$46.36/load – assisted loading

$2.00/m3 – medium fill station Account Changes at Customer’s Request and Meter Reading

$34.77/event Temporary Service Disconnection or Restoration

$39.70 includes meter reading ($60 surcharge for services after normal business hours) Services Rendered

Cost plus 100% (+ HST if applicable) Sewer Video Inspection

$59.63 New Water Meter and Appurtenances

Cost with installation at customer’s expense Accounts in Arrears

10% one-time charge on billed amount Transaction History/Copy of Bill $5.00 Surcharges

Maintenance Reserve Fund 33⅓% of Water and Sewage Charges

Major Capital Reserve Fund 33⅓% of Water and Sewage Charges



TSS in excess of 350 mg/l $0.72/kg

Phenol in excess of 1mg/l BOD in excess of 300 mg/l Phosphorous in excess of 10 mg/l

$0.72/kg $0.72/kg $12.66/kg

TKN in excess of 100 mg/l Leachate

$2.84/kg COD $0.34/kg & Volume $2.08/m3

Holding Tank $5.18/m3 Septic Tank $8.24/m3

Sump Pump 1/6 hp $52.11/bi-monthly Sump Pump ¼ hp $76.85/bi-monthly


The Corporation of the Town of Greater Napanee

By-law No. 2015-0004

A By-Law to Confirm the Proceedings of the Council of The Corporation of the

Town of Greater Napanee at a Regular Council Meeting Held Jan. 8, 2016

WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, c.25, as amended (the “Municipal Act, 2001”), gives Council the authority to exercise the powers of the municipal corporation and requires that the powers of every Council are to be exercised by by-law;

AND WHEREAS Council has passed By-law No. 2008-58, being a By-law to Govern the Calling, Place and Proceedings of Council and Committees of Council and the Conduct of its Members;

AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Greater Napanee at this meeting be confirmed and adopted by by-law;

NOW THEREFORE the Council of The Corporation of the Town of Greater Napanee enacts as follows: 1. That the actions of the Council of The Corporation of the Town of Greater Napanee,

at a Regular Council Meeting held on Jan. 8, 2016 in respect of each motion and resolution passed and other actions taken by the Council of the Town of Greater Napanee at this meeting, are hereby adopted and confirmed, as if all such proceedings were expressly embodied in this by-law.

2. That the proper officials of the Town of Greater Napanee are hereby authorized and

directed to do all things necessary to give effect to the actions of the Council of The Corporation of the Town of Greater Napanee, referred to in the preceding section.

3. That the Mayor, or in the absence of the Mayor, the Deputy Mayor and the Clerk, or

in the absence of the Clerk, the Deputy Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Greater Napanee.

4. That this by-law shall come into force and take effect on the date it is finally passed. Read a first and second time and finally passed this 8

th day of January, 2016.

____________________________ _________________________ Gordon Schermerhorn, Mayor Susan Beckel, Clerk

A By-law to Confirm the Proceedings of the Council of the Co... Page 104 of 104

Documents

Regular Session Council - 12 Jan 2016