REGULAR MEETING DOLGEVILLE VILLAGE BOARD OF · PDF fileLeann Nagle Weaver Mary E. Puznowski ... RECORDING SECRETARY: Tammy L. Chmielewski ATTENDED: Bill Mahardy, Robert Griffin,

REGULAR MEETINGDOLGEVILLE VILLAGE BOARD OF TRUSTEES

JANUARY 20,2014

PRESENT: MAYOR: Bruce T. LyonTRUSTEES: Larry 1. Brandow-absent

Donna L. LoucksLeann Nagle WeaverMary E. Puznowski

ATTORNEY: Norman Mastromoro

RECORDING SECRETARY: Tammy L. Chmielewski

ATTENDED: Bill Mahardy, Robert Griffin, Chet Szymanski, Dave and Sara Jaquay,John Haughton, John Houle, Randy Tennant, Dave Yanney and Rob Juteau.

Mayor Bruce T. Lyon at Village Hall called this Regular Meeting of the DolgevilleVillage Board of Trustees to order at 6:00 p.rn. The Pledge of Allegiance recited.

Appointments By Trustee PuznowskiMotion to approve the following appointments for

election inspectors and machine operator. CarmelitaMaddocks - Chairperson. Inspectors Ann Wormer, DonnaL. Loucks, Marie L. Huddleston. Russell Winkler asMachine Operator. Inspector Chairperson Compensation -$ 132.00, Inspectors - $ 110.00 and Machine Operator - $100.00. Sec. Trustee Weaver. Abstain - Trustee Loucks.Ayes Trustees Weaver, Puznowski and Mayor Lyon.

Resignation

Youth Commission By Trustee LoucksMotion to accept the resignation of Mike Catalina

from the Youth Commission Board effective December 15,2013. Sec. Trustee Weaver. Ayes all.

Approval ofMeeting Minutes By Trustee Loucks

Motion to approve and place on file the meetingminutes of December 16, and 23, 2013. Sec. TrusteePuznowski. Ayes all.

Abstract ofAudited VouchersResolution # 1-2014 The following resolution was offered by Trustee

Weaver and sec. by Trustee Loucks. Ayes all.

Budgetary TransfersResolution # 2-2014

c.t.MaleI & I Upgrade

Change Orders

RESOLVED, that the Clerk be and is herebyauthorized to sign the Abstract of Audited Vouchers fromthe following funds for the amount specified:

GENERALTRUST & AGENCYSEWERWATER

$ 21,922.66$ 1,377.30$ 256,77l.55$ 40,670.20

AYES: Trustees Loucks, Puznowski, WeaverNAYS: NoneABSENT: Trustee BrandowADOPTED - January 20,2014

The following resolution was offered by TrusteeLoucks and sec. by Trustee Weaver. Ayes alL

FROM: A01990.4 ContingentTO: A7270.4 Band Concerts

$ 2.92$ 2.92

FROM: A 1990.4 ContingentTO: A 1325.402 Payroll Updates

$ 213.02$ 213.02

FROM: A 1990.4 ContingentTO: A 6410.4 Grant Fees

$ 3,800.00$ 3,800.00

FROM: A 9010.800 RetirementTO: A 9040.800 Workers Compo

$ 3,134.00$ 3,134.00


Chet Szymanski of C.T. Male came before theBoard on the following:

The Village did not receive a pay application for thismeeting. C.T. Male approved a pay request in the amountof $ 133,539.60. All items for the agenda need to be in bythe Wednesday before the meeting per the Annual MeetingRules of Procedure.

Change Order # 14 - changes are reimbursable by EFC - $21,823.80.

FEMA Mitigation

Town of ManheimFire Contract Options

Department Heads

D.P.W.

Change Order # 15 & 16 - ALX is submitting amount of $31,986.41 and $ 92,385.38 - C.T. Male is reviewingcharges.

C.T. Male and the village are working with FEMA tosubmit paperwork for approximately $ 850,000.00 worth ofrepairs to the WWTP during the June 28, 2013 flood event.The repairs will return the plant to pre-disaster status. Thenext step is getting matching grants for approx. 12 Y2 - 25%of the total cost. Village will contact Congressman andSenators for assistance.

John Haughton Town of Manheim Supervisor camebefore the Board on the following:

John is requesting the Town of Manheim, Village ofDolgeville and Dolgeville Volunteer Fire Department tolook at a feasibility study regarding future fire contracts.John stated the fire department is doing an excellent joband has no complaints with the three recent incidents. Thevillage and towns insurance agent - Mang Agency - BillVanGorder will attend future workshop/meetings and assistin options moving forward. Topics to be discussed are truckreplacement, sub-station, ambulance svc., etc. The villageagreed to set up a workshop in the near future - earlyMarch for discussions.

D.P.W. Superintendent John Houle and Brad Ploss camebefore the Board on the following:

Trustee Puznowski is requesting a daily breakdown of workactivities on monthly report. D.P.W. employees are helpingwith equipment repairs. Sidewalk tractor is waiting forbelts.Trustee Puznowski asked if there is a problem with the salttruck - there are several areas of uneven distribution of salt.Sometimes the department only does intersection salting.There is a question about the sidewalks in front of villagehall- all chewed up. The village is purchasing the salt froma local vendor and it should be o.k. for the surface. TrusteePuznowski inquired about the awning over the pergola -John stated it was an oversight. The awning should befolded up and locked on the pergola. The canopyframework is destroyed. The village will have to replacethe track. Village will contact insurance company.Trustee Loucks asked if there was a reason the departmentwas not salting early. Donna heard from a few people

Disability - RTWResolution # 3-2014

Property Owner Charges

D.P. W. Monthly Report

Fire Department

Insurance Claim

Equipment

stating the department cannot go out until the VillageBoard tells them they can. John stated this is due to noovertime in the budget. Trustee Loucks reminded them it istheir responsibility to check the roads and not depend onthe police department. Come in to work and go home when8 hours are up. Officer Congdon stated an officer was nottold by FTO to call DPW when the roads are slippery.People can call 911 and they will dispatch DPW as neededto avoid future issues.

By Trustee LoucksMotion to amend the Village's program for return to

work - light duty. The Village will implement a return towork/light/modified duty program on a case-by-case basis.Sec. Trustee Puznowski. Ayes all.


Property tax map number 108.36-1-16.1 is disputing thecharges for a new water line to village water system.Superintendent was lenient on making out the bill. VillageBoard agreed to leave the bill as is.

By Trustee WeaverMotion to approve and place on file the December

2013 - January 2014 D.P.W. report as submitted. Sec.Trustee Loucks. Ayes all.

Fire Chief Randy Tennant came before the Board on thefollowing:

Insurance claim submitted for Pumper 145. Departmentpaid for repair and will submit reimbursement paperwork tovillage. Insurance claim will be reimbursed to equipmentrepair line item.

Bill Mahardy and Bob Griffin - Fire Department camebefore the Board on the following:

Bill and Bob area concerned over the age of the firedepartment equipment - 6 pieces.

Truck # 508 - 41 yrs. OldTruck # 500 - 1983Truck # 530 - 1985Truck # 145 - 1991

Fire DepartmentMonthly Report

Fire DepartmentAnnual Report

Planning Board

Police Department

Pictometry AgreementResolution # 4-2014

Part Time Patrolman Hire

Truck # 405 - 1993Truck # 314 - 1996The department is pursuing a grant for a rescue pumper, thegrant award will be announced August 2014.Request to put aside money received from the Town ofManheim fire contract increase toward future purchases.

Looking at a 4-door cab truck at approximately $ 110,000for mutual aid responses.The department is continuing to match up to $ 5,000 ofvillage money to build a capital reserve fund and add to therecent amount received from the village of $ 11,000.00.The department/village could look at lease options.

The department suggested selling the old cascade system.Village will deem it not needed for public purpose,authorize the sale after getting appraisal. Robert Griffin toget equipment details to Clerk.


Fire Department report as submitted. Sec. Trustee Loucks.Ayes all.

By TrusteeMotion to approve and place on file the 2013 Fire

Department Annual Report as submitted. Sec. Trustee .Ayes all.

Planning Board Chairperson Van Billings was unavailablefor the meeting:

Provisional Chief of Police Richard Congdon came beforethe Board on the following:

Police will contact newspaper regarding locking cars andhomes due to recent larcenies.

By Trustee LoucksMotion authorizing Mayor Bruce T. Lyon to sign

the Fulton County Pictometry Renewal Agreement throughDecember 31, 2016. Sec. Trustee Puznowski. Ayes all.

By Trustee LoucksMotion to hire Ashley Brys as a part time untrained

patrolman at a rate of$ 8.001Hr. Sec. Trustee Weaver. Ayesall.

Academy Graduates

Police Monthly Report

WWTP

WWTP Monthly Report

Water Plant

Water Monthly Report

Code Enforcement

19 West State Street

44 South Main Street

Treasurer

Expenditures,Encumbrances, andAppropriations

Part Time Patrolman Devin Gee and Tiffany Hill graduatedfrom the Police Academy last week. Office Gee graduatedwith honors.


Police report as submitted. Sec. Trustee Puznowski Ayesall.

WWTP Operator Edward Scharpou was unavailable for themeeting but submitted the following:

By Trustee PuznowskiMotion to approve and place on file the December

WWTP report as submitted. Sec. Trustee Weaver. Ayes all.

Water Plant Operator Neal Winkler was unavailable for themeeting but submitted the following:

By Trustee LoucksMotion to approve and place on file the December

water report as submitted. Sec. Trustee Puznowski. Ayesall.

Code Enforcement Officer Barry Vickers was unavailablefor the meeting.

Per Attorney - if village wants to demolish it will need aSupreme Court order. Village can pursue enterlinspectorder from local judge after showing every effort to contactcurrent owners - phone calls, letters, etc. Village will startan application for warranty to allow the Mayor and CodeEnforcement to enter. Trustee Puznowski inquired - whatabout eminent domain? The Supreme Court avenue costsless.

Board asked if 44 South Main Street still condemned - yes.

Treasurer Michele Weakley was unavailable for themeeting but submitted the following:

By Trustee LoucksMotion to place on file the Statement of

Expenditures, Encumbrances, Appropriations for the periodending January 20,2014. Sec. Trustee Puznowski. Ayes all.

Balance Sheet

Old Business

104 South Main Street

New Business

Christmas for Children

Oneida-Herkimer SolidWaste Authority2013 Garbage Update

Oneida-Herkimer SolidWaste AuthorityAdopted 2014 Budget

Check ReconciliationResolution # 5-2014

By Trustee LoucksMotion to place on file the Balance Sheet for the

period ending January 31, 2014. Sec. Trustee Puznowski.Ayes all.

Village will request Empire Homes and Commercial tosubmit a contract to list property for signatures - 104 SouthMain Street.

Place on file the report for the period between October andDecember 2012.

Letter dated December 23, 2013 re: Garbage Collectionprojection. Village will be holding the line on bag prices ..

Letter dated December 18, 2013 - place on file.

By Trustee LoucksMotion to place on file the check reconciliations as

presented. Sec. Trustee Weaver. Ayes all.

Unemployment Acct. *953 1211113 - 12/31/13Flood Reimbursement Fund *597 1211113 - 12/31113Sewer Savings *792 1211113 - 12/31/13State Small Program *222 1211113 - 12/31113Helterline Park *784 1211/13 - 12/31113Sewer Waste Hauling *405 1211/13 - 12/31113General Savings *482 12/1/13 - 12/31/13Water Fund *490 1211113- 12/31/13Spohn's Disposal *187 1211113 - 12131113Trust & Agency *807 1211113 - 12/31113D.P.W. Motorized Equip. *788 1211/13 - 12131113General Fund *315 1211113 - 12/31/13Water & Sewer *320 1211113 - 12/31113Housing Rehabilitation *299 1211113 - 12/31113E.D.R.L.F. *448 1211/13 - 12/31113Police Vehicle *500 1211/13 - 12/31113Fire Truck Reserve *518 1211113- 12/31113

Payroll CertificationResolution # 6-2014

Payroll CertificationResolution # 7-2014

Shelter PlanningContract for ProfessionalServicesResolution # 8-2014


The following resolution was offered by TrusteeLoucks and sec. by Trustee Puznowski. Ayes all.

WHEREAS, Michele Weakley does hereby submitfor certification the following payroll period of 1217/13 -12120113 in the amount of $ 31,057.40 be approved forpayment from the appropriation authorized by the Villageof Dolgeville Board of Trustees.



WHEREAS, Michele Weakley does hereby submitfor certification the following payroll period of 12/21113 -01/03114 in the amount of $ 23,852.70 be approved forpayment from the appropriation authorized by the Villageof Dolgeville Board of Trustees.


By Trustee LoucksMotion authorizing Mayor Bruce T. Lyon to sign

the contract for professional services as submitted withShelter Planning & Development, Inc. Sec. TrusteeWeaver. Ayes all.


Communication

NYCOM Winter Meeting

Violet Festival

Attorney

NYSDOT AnnualMaintenance andSpecial UsePermitsResolution # 9-2014

Beaver Brook Dam EAP

Main Street Update

No Smoking Ban

Future Meetings

Adjournment

Winter Meeting - Feb. 9th and io".

Violet Festival Committee requests for 2014:Closing of Cramer Lane during the Festival, policeprotection and support of the annual Run for the Violets.Request John Houle to apply to the state for closing roadduring the parade along with help from village employeesduring the festival. The festival is the sole use of all vendorpermits.

By Trustee LoucksMotion to approve requests from The Violet

Festival Committee as presented. Sec. Trustee Puznowski.Ayes all.

Village Attorney Norman Mastromoro came before theBoard on the following:


Motion to adopt the N.y'S.D.O.T. AnnualMaintenance and Special Use Permits Perm 1Undertaking in lieu of Perm 17 - protective liabilityinsurance. Motion authorizing Mayor Bruce T. Lyon tosign N.Y.S.D.O.T. agreement.


Village did not hear from DEC on an approved plan.Village to contact John Haughton regarding updates.

Verify submittal dates with Michele and discuss terms tosettle.

The Village Board is not going to act on this issue.

Regular Meeting - February 17th @ 6:00 p.rn. VillageHall.

By Trustee Weaver

Motion to adjourn regular meeting at 9:05 p.m. Sec.Trustee Loucks. Ayes all.

_____________________________ Mayor

______________ Village Clerk

Documents

REGULAR MEETING DOLGEVILLE VILLAGE BOARD OF · PDF fileLeann Nagle Weaver Mary E. Puznowski ... RECORDING SECRETARY: Tammy L. Chmielewski ATTENDED: Bill Mahardy, Robert Griffin,