Upload
others
View
3
Download
0
Embed Size (px)
Citation preview
REGULAR MEETING AGENDA SUMMER VILLAGE OF NORLGENWOLD
APRIL 24, 2020 @ 9:00 A.M.
B. AGENDA
A. CALL TO ORDER
- additions/deletions- adoption
B. ADOPTION OF MINUTES - Regular Meeting Minutes, March 27, 2020
C. DELEGATION
1) Metrix Group
D. INFORMATION ITEMS
1) Accounts Payable Report2) Financial Report3) Development Update
E. REQUESTS FOR DECISION
1) Finance & Administration
a) Local Improvement Levy Shortfallb) Amended Budgetc) 2020 Mill Rate Bylaw
2) Planning & Development
a) Encroachment Agreement Policy
F. COUNCIL, COMMITTEES AND CORRESPONDENCE
1) Council Reports
a) Jeff Ludwigb) Ed Thiessenc) Jim McLeod
2) Committee Reports
a) Julie Maplethorpe, Summer Village of Jarvis Bay• Sylvan Lake Library Board
3) Upcoming Meetings
a) Council Meeting – May 29, 2020
H. OPEN MIC
I. ADJOURNMENT
NORGLENWOLD ACTION ITEMS
COUNCIL DATE TASK ASSIGNED TO STATUS DUE DATE COMMENTS 1-31-20 LUB rewrite Tanner/ Kara In progress 3-27-20 Provide actual costs of each set
of stairs individually Chris Complete 4-24-20
3-27-20 Inspect 145 lakeshore development
Kara Complete 4-24-20
3-27-20 ICF (TSL) amendments Tanner In progress 4-24-20 3-27-20 Recreational agreement (TSL)
amendments Tanner In progress 4-24-20
3-27-20 Repair stairs between 59 & 61 Grand Avenue
Chris In progress 4-24-20
Summer Village of Norglenwold Regular Meeting Minutes
March 27, 2020
1 | P a g e
Minutes of a Regular Council Meeting of the Summer Village of Norglenwold, Province of Alberta, held March 27, 2020 in the Summer Village Administration Office at Sylvan Lake, Alberta.
IN ATTENDANCE Mayor: Jeff Ludwig via Zoom Deputy Mayor: Ed Thiessen via Zoom Councillor: Jim McLeod via Zoom CAO: Tanner Evans via Zoom Public Works Coordinator: Chris Loov via Zoom Accounting Technician: Tina Leer via Zoom Junior Development Officer: Kara Kashuba via Zoom Recording Secretary: Teri Musseau Gallery: Lloyd Ackerman via Zoom
Cathy Ackerman via Zoom
CALL TO ORDER The Meeting was called to order at 9:01 a.m. by Mayor Ludwig.
AGENDA APPROVAL
NGC-20-041 MOVED by Councillor McLeod that the agenda be adopted as amended:
ADDITION:
F.1.A-1 Recreational Agreement with Town of Sylvan LakeF.1.C. Tax DeferralH.2. Closed Session
DELETION:
D.1. Metrix Group Delegation CARRIED
CONFIRMATION OF MINUTES
NGC-20-042 MOVED by Deputy Mayor Thiessen that the minutes of the Regular meeting of Council held on February 20, 2020, be approved as presented.
CARRIED
NGC-20-043 MOVED by Deputy Mayor Thiessen that the minutes of the Municipal Planning Commission meeting of Council held on February 20, 2020, be approved as presented.
CARRIED
INFORMATION ITEMS
NGC-20-044 MOVED by Mayor Ludwig that the following information items be received as information:
1) Administrator’s Report2) Accounts Payable Report3) Financial Report4) Public Works5) Development Update6) Regional Assessment Review Board
CARRIED
C-1
Page 1 of 3
Summer Village of Norglenwold Regular Meeting Minutes
March 27, 2020
2 | P a g e
REQUESTS FOR DECISION
COUNCIL & LEGISLATIVE Intermunicipal Collaboration Framework with the Town of Sylvan Lake NGC-20-045 MOVED by Councillor McLeod that Council table the Intermunicipal
Collaboration Framework with the Town of Sylvan Lake for additional information.
CARRIED Recreational Agreement with the Town of Sylvan Lake NGC-20-046 MOVED by Councillor McLeod that Council table the recreational
agreement with the Town of Sylvan Lake for further consideration. CARRIED Wildrose Assessment NGC-20-047 MOVED by Deputy Mayor Thiessen that Council table the Wildrose
Assessment Contract for further information. CARRIED
Tax Payment Deferral NGC-20-048 MOVED by Mayor Ludwig that Council formulate a plan to deal with
tax payment deferrals requests. CARRIED
PUBLIC WORKS Mowing Contract Council break at 11:00 a.m. Council reconvened at 11:04 a.m. with the same people as at the beginning of the meeting. NGC-20-049 MOVED by Councillor McLeod that Council enter into a 1-year contract
with Gelowitz Mowing Services for a cost of $1,500.00 with an additional $150 for trimming bi-weekly.
CARRIED
PLANNING & DEVELOPMENT Encroachment Agreement Policy NGC-20-050 MOVED by Mayor Ludwig that Council table for additional information
on current encroachments. CARRIED
COUNCIL REPORTS NGC-20-051 MOVED by Councillor McLeod that the Council and Committee reports
be accepted as information: Mayor Ludwig
• Regional Mayors conference call Deputy Mayor Thiessen
• No Reports Councillor McLeod
• No Reports
C-1
Page 2 of 3
Summer Village of Norglenwold Regular Meeting Minutes
March 27, 2020
3 | P a g e
Anne Zacharias, Summer Village of Birchcliff
• Parkland Regional Library Board CARRIED NEXT MEETING NGC-20-052 MOVED by Mayor Ludwig that the next meeting of Council be held on
April 24, 2020 at 9:00 a.m. CARRIED OPEN MIC Susan Melanson
• Why was work done cutting down trees and was it put out to tender?
• Any plans to annex land behind Honeymoon Drive (Lyle’s Landing)?
Chris Loov, Kara Kashuba, Susan Melanson and Lloyd Ackerman left the meeting at 11:44 a.m. CLOSED SESSION NGC-20-053 MOVED by Mayor Ludwig that Council move to a closed session to
discuss information harmful to personal privacy as per FOIP Section 17, at 11:44 a.m.
CARRIED NGC-20-054 MOVED by Mayor Ludwig that Council return to an open meeting at
12:35 p.m. CARRIED NGC-20-055 MOVED by Mayor Ludwig that Administration bring forward the Local
Improvement Levy Shortfall as an agenda item to the next Council meeting for discussion.
CARRIED ADJOURNMENT NGC-20-056 MOVED by Mayor Ludwig that being the agenda matters have been
concluded, the meeting adjourned at 12:37 p.m. CARRIED
__________________________________ MAYOR LUDWIG, MAYOR
__________________________________ TANNER EVANS, CAO
C-1
Page 3 of 3
April 16, 20
Summer Village of Norglenwold
March 27, 2020
Finance & Administration
Request for Decision
Agenda Item: Delegation – Metrix Group
Background: The 2019 audit has now been completed. Phil Dirks from the Metrix Group will be zooming in to present the 2019 audited financial statements and answer any questions you may have.
Options for Consideration: Council accept the 2019 audited financial statements as presented and authorize the Mayor to sign the financial return.
Administrative Recommendations: Council accept the 2019 audited financial statements as presented and authorize the Mayor to sign the financial return.
Authorities: MGA Section 281(1) The auditor for the municipality must report to the council on the annual financial statements and financial information return of the municipality.
D-1
Page 1 of 1
Summer Village of Norglenwold
Administration and Finance
Council Date: April 24, 2020
Information Item
Agenda Item: Accounts Payable Update
Background: Total payables processed and presented to Council $ 22,772.77 The following list identifies any payments over $3,000:
1. Al’s Bobcat & Trucking $ 5,662.65 a. Sanding Feb 18-March 15
Administrative Recommendations: Council to accept as information.
Authorities: MGA 207 (c): The chief administrative officer advised and informs the council on the operations and affairs of the municipality.
E-1
Page 1 of 5
E-1
Page 2 of 5
E-1
Page 3 of 5
E-1
Page 4 of 5
E-1
Page 5 of 5
April 16, 20
Summer Village of Norglenwold
April 24, 2020
Finance
Information Item
Agenda Item: Financial Report
Background: Administration would like to provide the following Financial information to Council.
Options for Consideration: • The Operating Budget Report to March 31, 2020(Quarterly financials will be reported at the next meeting of Council after AuditFindings have been presented.)
• Council Expense Claims to March 31, 2020- Jeff Ludwig - $758.35- Ed Thiessen - $507.08- Jim McLeod (February) - $300.00- Jim McLeod (March) - $200.00
Administrative Recommendations: 1) That Council review Financial Report and accept as information.
Authorities: MGA 207 (c) "advises and informs the council on the operation and affairs of the municipality"
E-2
Page 1 of 8
Report Date2020-04-15 2:52 PM
Revenue10't-000-1 10 - Taxation101-000-510 - Taxes Penalties & Cos101-103-130 - Dl Designated lndustrial112-000-410 - Sale of Services & Su1 12-000-540 - lnterest Charges112-000-550 - Return on lnvestments1 12-000-570 - Other Revenue112-OAtu--74A - MSI Operational1 12-000-840 - Franchise Fees121-000-530 - Fines Provincial Coll142-000-510 - Wastewater Usage Char142-000-511 - Wastewater Offset161-00M10 - Certificates Complian161-000-510 - lnspection Fees1 61 -000-520 - Development PermitslA161-000-590 - Encroaehment Fees
Total Revenue:
ExpendlturesCouncil and Legislation211.1A1-15O - Remuneration Mayor21t1At21A - T&S Mayor211-1A245A - Remuneration Deputy Mayor211-102-210 - T&S Deputy Mayor21 1-103-150 - Remuneration Councillor211-103-210 - T&S Councillor211AAr212-R&CASVA211-202-212 - R&C AUMA211-301-22A - AUMA211-3A2-22A -ASVA211-303-220 - FCM211-3M-22D - Mayors and Reeves
Total Council and Legislation:
Adminlstration212-1DA41D - Salaries212-1AA.13O - Training212-1OA-14O - Benefits21 2-100-210 - Travel & Subsistence212-1DA-211- WCB212-1W-266 - PW Fleet21 2-2AA-21 5 - Postage/FreighUCouri212-200-500 - Printing Costs212-209-510 - Office Supplies21 2-340-217 - Phone/FarCl nternet21 2-3OO-248 - Computer SoftwarelMtn212-3OU247 - lT Equipmentn2-3A0-250 - Facility lmprovements21 2-300-255 - Facility Maintenance212-30&263 - Condominium Costs21 2-30U265 - Equipment Maintenance
Summer Village of NorglenwoldOperating Budget
For the Period Ending March 31, 2020
Budget YTD
Page 1
$Rem %Rem
477,510_847,500.00
40.55229.60220.00
35,700.002,296.O4
13,560.005,572.911,671.97
s1,800.003,700.00
255.00
1,114.583,060.00
100.31
(477,510.80) 't00.00-
1,737.98 23.17(40.s5) 100.00-
re.60) 34.67-(21s.00) 97.73-
{27,755.14\ 77.75-(2,296.M) 100.00-
(13,560.00) 100.00-(3,051.14) 54.75-(1,671.87) 100.00-
(91,800.00) 100.00-(3,700.00) 100.00-
(55.00) 21.57-(es2.79) 85.48-
(2,760.00) s0.20-7S9.69 797.22
9,237.98
150.005.00
7,944.86
2,521.77
200.00161.79300.00900.00
644,331.66 21,421.40 (622,910.26) S6.68.
10,200.00
2,040.007,6s0.001,530.007,650.001,530.00
867.001,020.001,071.00
9't8.00155.00100.00
1,880.00551.33700.00
14.16700.00
7.08
1,064.18975.00
8,320.00 g'.t.57
1,488.67 72.978,950.00 90.85'1,515.&4 99.076,950.00 90.851,522.92 9S.54
867.00 100.001,020.00 100.00
6.82 0.64(57.00) 6.21-155.00 100.00100.00 100.00
3{,731.00
133,189.623,137.446,020.503,370.581,530.602,119.892,421-772,421.772,845.752,472.451,816.33
s68.71968.71
1,6A4.421,27',1.43
514.63
5,891.75
30,1S0.301,803.74
899.13279-45258.11
33.22?22.94295.98708.98285.19367.13529.98707.99370.08
28,839.25 83.0't
102,999.32 77.331,333.70 42.515,121.37 85.073,091.53 91.721,272.49 83.142,086.67 98.432,198.83 90.792,125.79 87.782,'.136.77 75.092,187.26 88.471,M9.2A 79.79438.73 45.2926A.72 26.91
1,23/.34 76.9s1,27',t.43 100.00
514.63 100.00
E-2
Page 2 of 8
Report Date2020-tN-15 2:52PM
212-300-270 - Equipment Rental21 2-300-500 - Development Contingency21 2-300-51 0 - Administrative Contin212-300-515 - Fleet Replacement Reserve21 2-300-540 - Utilities212400-216 - Coffee with Council21240A-217 - Data Plan2'l 2-40D-22O - Election Expensesltulee21240A-221 - Bank Fees21 24OA -222 - Advertisi n g
2124AO-23A - Legal Fees
212400-231- Audit Fees212400-232 - Assessment Fees212-40A-233 - Acounting Software212-4AA-275 - Municipal lnsurance2124AO-91A - Tax Changes2124A2AZA - Donations to other
Total Administration:
Protective Services223-000-200 - Contract Fire Service224-000-200 - Emergency Management224-000-201 - Safety Equipment225-000-200 - Policing Costs226-000-200 - Enforcement
Total Protective Services :
Public Works232-000-200 - Green Space Program232-AAA-24O - Hazardous Trees232-000-250 - Road Maintenance Program232-000-255 - Plowing Program232-000-265 - Slgn Program232-000-530 - Ditch & Culvert Progr232-00&545 - Utilities242.0,AO-25A - SLR WasteWater Commis242-AOO-251 - SLR Water Commission242-AOO-?55 - Maintenanee Program242-000-260 - Usage Fees243-000-200 - Contracted Garbage243-OAA-27A - Recycling Program
Total Public Works:
Planning and Development261-000-115 - rDP (RDC & TSL)261-O0O-200 - Planning
261-00A-215 - SuMivision AppealBozil-AA0-ZzA - MunicipalPlanning Co
Total Planning and Develcprnent:
Recreation
Summer Village of NorglenuroldOperating Budget
For the Period Ending March 31, 2020
Budget YTD
Page 2
$Rem %Rem
998.983,533.162,967.851,130.61
1,271.431,530.001,836.001,530.005,100.001,530.00
20,400.007,692.007,700.001,838.606,120.00
510.001,020.00
231.41
211.98533.18
501.84
497.M
154.37
2,',t25.OO
5,804.89
100.00
767.57 76.843,321.18 94.002,4?1.67 82.031,130.61 100.00769.59 60.53
't,530.00 100.001,338.36 72.901,530.00 100.004,945.63 96.971,530.00 '100.00
20,400.00 100.007,692.00 100.005,575.00 72.401,838.60 100.00
315.1 1 5.1 5
510.00 100,00s20.00 s0.20
233,383.23
19,380,001,530.00
510.0011,469.0027,000.00
47,112.13
687.96
186,271.10 79.81
18,692.04 96.451,s30.00 100.00
510.00 100.0011,469_00 100.0027,000.00 100.00
59,889.00
21,500.008,000.00
25,265.0022,440.O0
2,050.008,680.00
765.008,486.292,000.00
18,360.0095,468.0037,740.0018,360.00
687.96
300.003,055.001,193.00
'16,445.50
429.06
221_33
6,138.002,422.32
59,201.04 98.85
20,825.00 96.864,945.00 61,8't
24,O72.A0 9s.285,994.50 26.711,620.94 79.078,680.00 100.00
543.67 71.078,486.29 100.002,000,00 100.00
18,360.00 100.0095,468.00 100.0031,602.00 83.74M,224-28 77,45
2e9,114.29
10,200.005,r00.001,020.001,020.00
30,204.21
258.33
100,00
236,817.68 88.00
9,941.67 97.475,100.00 100.001,020.00 100.00
(2,930.10) 287.26-
17,340.00 s58.33 13,131.57 75.73
E-2
Page 3 of 8
Report Daie202G.O4-15 2;52 PM
272{,04-220 - FC$S Grant272-000-250 - Buoy Programs274-000-850 - Parkland Regional Lib274-000-510 - Operational Recreation Grants - ICF
Total Recreation:
Environment243-1A2450 - Red Der RiverWaters273-100.150 - Environmental Projects SLMC & Env273-000-76{ - Team Up to Clean Up
Total Environment:
Total Expenditures:
Surplus / Deficit
Summer Village of NorglenwoldOperating Budget
For tle Period Ending March 31, 2020
Budget YTD
Page 3
$Rem %Rem
1,530.003,060.002,334.15
20,400.00583.54
'1,530.00 100.003,r)60.00 100,00'r,750.61 75.00
20,400.00 100.00
27,324.15
510.001,020.001,020.00
583.54 26,74A-61 97.86
510.00 100.001,020.00 100.001,020.00 100.00
2,550.00 0.00 2,550.00 100.00
644,331.67 &4,&i7.92 553,551.25 85.S{
(0.0{} (63,416.52) {69,359.01} ffi.##.
E-2
Page 4 of 8
@rygn*old councir Expense claim Form
NAME: Jeff LudwigPlease follow the below steps for theformulas to work correctly.1. Save this document to your desktop.2. Right click the document, hover yourmouse over "open with" then select"Adobe Acrobat".
pOSITION: Mayor
MONTH ENDING: March-2020
Village Business
DATE EVENT TIME SPENT CUIM TOTAL
3111120 CenFal Mayors Meeting 3 Mayor $ rzo.oo
3t20t20 JSC HR Meeting with CAO 3 Mayor $ rzo.oo
3t23t20 Joint Services Commlttee 1.5 Mayor $ rzo.oo
3t24t20 Regional Mayors Conference Call 1.5 Mayor $ rzo.oo
3D5t20 Prep Time 4 Mayor $ rzo.oo
3127t20 Regular Council 2.5 Mayor S 12o.oo
3t27t2o AUMA Covid-1 9 Teleeonference 1.5 Tiffe $ o.oo
Select Event T-rtle $ o.oo
Select Event Tltle S o.oo
Select Event Tifle S o.oo
lf event is other please type it in. $ zzo.oo
Travel
DATE EVENT RETURN TRIP TOTALS (KM) RATE TOTAL
3t11120 Central Mayors Meeting 65.00 $0.59 S aa.as
3t2At20 JSC HR Meeting with CAO $0.59 $ o.oo
3t23t20 Joint Services Committee $0.59 $ o.oo
3t24t20 Regional Mayors Conbrence Call $0.59 S o.oo
3t25t20 Prep Time $0.59 S o.oo
3t27120 Regular Council $0.59 $ o.oo
3t27t20 AUMA Covid-l 9 Teleconference $0.s9 $ o.oo
Selec{ Event $0.s9 S o.oo
Select Event $0.59 S o.oo
Select Evenl $0.59 $ o.oo
S sa.ss
Other Expenses
DATE EXPENSE SUBTOTAL 6.5.r TOTAL
$ o.oo
$ o.oo
$ o.oo
$o.oo
MAYoR: leff!!qy!gC,A.O: TOTAL PAYABLE:9 756'35
E-2
Page 5 of 8
@ffi8n*dd council Expense claim Form
NAME: Ed Thiessen
pOSIT;ON: Deputy Mayor
Please follow the below steps for theformulas to work correctly.1. Save this document to your desktop.2. Right click the document, hover yourmouse over "open with" then select"Adobe Acrobat".
MONTH ENDING: March-2020
Village Business
DATE EVENT TIME SPENT CUIM TOTAL
2t28t20 Municipal Planning Commission 1 Deputy Mayor S too.oo
2128120 Regular Council 3 Deputy Mayor S t oo.oo
2n5t20 Prep 1 Deputy Mayor S roo.oo
3t24t^A Prep 1 Deputy Mayor S roo.oo
3127t20 Regular Councit 3 Deputy Mayor 5100.00Selecl Event Title S o.oo
Select Event Title S o.oo
Select Event Tifle S o.ooSelect Event Tifle $ o.ooSelecl Event True S o.oo
lf event is other please type it in $soo.oo
Travel
DATE EVENT RETURN TRIP TOTALS (KM) RATE TOTAL
2t28t20 Municipal Planning Commission 12.00 $0.59 Sz.oaz28t20 Regular Council $0.59 So.oo2t25t20 Prep $0.59 S o.oo
3t24t20 Prep $0.59 S o.oo
3t27t2A Regular Council $0.59 So.ooSelect Event $0.59 s 0.00
Select Event $0.59 5 o.oo
Select Event $0.s9 $ o.oo
Select Event $0.59 5 o.0o
Select Event $0.59 5 o.oo
Sz.oe
Other Expenses
DATE EXPENSE SUBTOTAL G.S.T TOTAL
S o.oo
S o.oo
So.oo
$ o.oo
MAYOR:
C.A.O: TOTAL PAYABLE:5 507'08
E-2
Page 6 of 8
@ggn*rcld council Expense claim Form
NAME: Jim Mcleod
pOSITION: Councilor
Please follow the below steps for theformulas to work correctly.1. Save this document to your desktop.2. Right click the document, hover yourmouse over "open with" then select"Adobe Acrobat".
MONTH ENDING : February-202O
Village Business
MAYOR:
C.A.O:
DATE EVENT TIME SPENT CLAIM TOTAL
v28t2B Regular Council Councillor $ roo.oo
2p8t2A Prep Time Councillot S roo.oo
2n8t2A Municipal Planning Commission Councillor $ roo.oo
Seleet Event Title S o.oo
Select Event Title S o.oo
Select Event Title $ o.oo
Select Event Tifle $o.ooSelect Evenl Trtle $ o.oo
Sehct Event Trtle $ o.oo
Selecl Event Tine 5 o.oo
lf event is other please type it in. $ soo.oo
Travel
DATE EVENT RETURN TRIP TOTALS (KM) RATE TOTAL
2t28DA Regular Gouncil $0.59 $ o.oo
2J28fto Prep Time $0.59 S o.oo
2t2A2A Municipal Planning Commission $0.59 $ o.oo
Select Event $0.5e 5 o.oo
Select Event $0.59 $ o.oo
Select Event $0.59 S o.oo
Selecl Evenl $0.5s $ o.oo
Selec;t Event s0.59 $ o"oo
Select Event s0.59 $o.ooSelect Event $0.59 $o.oo
So.oo
Other Expenses
DATE EXPENSE SUBTOTAL 6.5.r TATAL
$ o.oo
$ o.oo
$ o.oo
$o.oo
TOTAL PAYABTE:5 3oo'00
E-2
Page 7 of 8
@regnwold councir Expense ctaim Form
NAME: Jim McLeod
pOSITION: Councilor
Please follow the below steps for theformulas to work correctly.1. Save this document to your desktop.2. Right click the document, hover yourmouse over "open \Mith" then select"Adobe Acrobat".
MONTH ENDING: March-2020
Village Business
DATE EVENT TIME SPENT CLAIM TOTAL
Regular Council Councillor $ roo.oo
Prep Time Councillor $ roo.oo
Seleci Event Tiile S o.oo
Select Evenl Tifle So.ooSelect Event Ttle S o.oo
Select Event Title $ o.oo
Select Event Tite So.ooSelec{ Event T.ifle So"ooSelect Event Title $o.ooSelect Event Title $ o.oo
lf event is other please type it in. $zoo.oo
Travel
DATE EVENT RETURN TRIP TOTALS (KM} RATE TATALRegular Council $0.5e $ o.oo
Prep Time $0.s9 5 o.oo
Select Event s0.59 $ o.oo
Select Event $0.59 S o.oo
Selec{ Event $0.59 $ o.oo
Seled Event $0.59 $ o.oo
Select Event $0.59 $ o.oo
Select Event $0.59 S o.oo
Selecl Event $0.59 So oo
Select Event $0.59 $ o.oo
$o.oo
Other Expenses
DATE EXPENSE SUBTOTAL 6.5.r TOTAL
$ o.oo
$ o.oo
$o.oo
$o.oo
MAYOR:
C.A.O: TOTAT PAYABLE:9 200'oo
E-2
Page 8 of 8
Summer Village of Norglenwold
April 24, 2020
Planning and Development
Information Item
Agenda Item: Development Update
Background:Development Permit Update: Currently there are 51 development permits issued in the Summer Villages (20 in Birchcliff, 2 in Half Moon Bay, 11 in Jarvis Bay, 7 in Norglenwold, and 11 in Sunbreaker Cove).
The following is the list in Norglenwold:
1. 99 Grand Avenue Det. Gar., Dwell. Add. & Retain. Wall 2. 111 Grand Ave Lakeside Stairs 3. 28 Rustic Crescent Mechanized Grading 4. 85 Grand Ave Retaining Walls 5. 87 Grand Ave Retaining Walls 6. 141 Grand Ave Demolition and Dwelling 7. 133 Grand Ave Home Occupation
83 Grand Ave (retaining wall) was recently closed.
Complaints Update: 1. 53 Grand Avenue - Complaint - Enforcement
a. Driveway constructed without Permit. ($10,500 in legal fees so far)
Administrative Recommendations:Council to accept as information.
Authorities: Land Use Bylaw #208/13.
E-3
Page 1 of 1
March 24, 2020
Summer Village of Norglenwold
Finance
Request for Decision
Agenda Item: Local Improvement Levy Shortfall
Background: On August 29, 2008, Council passed Bylaw 190-08 to impose a local improvement tax for the installation of a Municipal Wastewater Collection system. This Bylaw addresses a 10 year local improvement (LIL) tax which would be paid in equal payments during each year over which the cost of the Local Improvement project would be amortized commencing in 2009.
The annual unit rate per property would be payable at a rate of 12% per annum and be $889.70 per residence. Alternatively, residents had the option of paying their portion in one lump sum. Thirteen properties signed the Local Improvement Levy and have been paying the $889.70 on their taxes since 2009.
However, as the last year to pay the 10 year commitment ended in 2019, it became apparent that this LIL had not been fully collected in it’s entirety. Administration and the Auditor looked into this shortfall and it was found that the LIL had not been collected in 2011 nor 2012.
The remaining shortfall of this LIL is currently $14,891.45.
Options for Consideration: 1) Amend Bylaw 190-08 to add an additional 2 years to collect remainder of LIL on
the 13 properties. Notification would need to be given to these residences, somenot being the original signors.
2) To write off this outstanding historical debt due to past Administative error.
Administrative Recommendations: 1) That Council review, discuss and provide provide direction on this shortfall.
Authorities: Pursuant to the Municipal Government Act, Chap. M-26.1 and amendments thereto, a municipal government may pass a by-law to construct, control, and operate a sewer utility for the purposes of providing residents and consumers of a municipality with the disposal of sewage wastes, charging such rates and fees as deemed necessary.
F-1-A
Page 1 of 2
SUMMER VILLAGE OF NORGLENWOLD
BYLAW 190-08
A BY-LAW OF THE SUMMER VILLAGE OF NORGLENWOLD TO AUTHORIZE A
LOCAL IMPROVEMENT IN RESPECT OF LANDS BENEFITING FROM THE
INSTALLATION OF A MUNICIPAL WASTEWATER COLLECTION (THE “LOCAL
IMPROVEMENT PROJECT”)
WHEREAS the Local Improvement Project has been authorized by the municipal Council of
the Summer Village of Norglenwold as a local improvement project as described in Schedule
“A” attached hereto and forming part of this By-Law;
AND WHEREAS the lands that will benefit from the Local Improvement Project are described
in Schedule “B” attached hereto and forming part of this By-Law and shall bear the local
improvement tax imposed by the By-Law;
AND WHEREAS the persons and corporations listed in Schedule “B” and there successors in
title shall pay the local improvement tax established by the By-Law in equal instalments over
the period which the cost of the Local Improvement Project will be spread;
AND WHEREAS the local improvement tax is to be based on assessments prepared in
accordance with Part 9 of the Municipal Government Act R.S.A. 2000, c.M-26;
AND WHEREAS the estimated cost of the Local Improvement Project is $2,960,000.00;
AND WHEREAS the cost of the Local Improvement Project will be spread over TEN (10)
years;
AND WHEREAS funding for the Local Improvement Project shall include $919,941.00 from
the Local Improvement Tax in the Summer Village of Norglenwold, $1,600,000.00 from the
Canada-Alberta Municipal Infrastructure Program, $303,500.00 from the Alberta Municipal
Infrastructure Fund, and $136,559.00 from the Summer Village of Norglenwold, Municipal
Sustainability Fund.
THEREFORE, THE COUNCIL OF THE SUMMER VILLAGE OF NORGLENWOLD
DULY ASSEMBLED ENACTS AS FOLLOWS:
1. A local improvement tax levy is hereby imposed at the rates and on the lands described in
Schedule “A” attached hereto and forming part of this By-Law.
2. The local improvement tax hereby imposed shall be paid in equal payments during each
year over which the cost of the Local Improvement Project will be amortized, being TEN
(10) years commencing in 2009.
3. Annual unit rate per property to be payable for a period of 10 years calculated at 12% per
annum will be $889.70.
4. Notwithstanding Section 2 above, the Persons liable to pay the local improvement tax will
have the option of paying, in advance, their portion of the costs of the Local Improvement
Project in one lump sum payment.
5. The By-Law shall take effect on the date of the final passing thereof.
DONE AND PASSED in open Council assembled at the Summer Village of Norglenwold, in
the Province of Alberta, this 25th day of April, A.D., 2008.
Read a first time this 25th day of April, A.D., 2008.
Read a second time this 29th day of August, A.D., 2008.
Read a third time with the unanimous consent of the Council Members present and finally
passed this 29th day of August, A.D., 2008.
_____________________________________
MAYOR
______________________________________
ADMINISTRATOR
F-1-A
Page 2 of 2
April 16, 20
Summer Village of Norglenwold
April 24, 2020
Finance
Request for Decision
Agenda Item: Amended Budget 2020
Background: Administration would like to provide the following amended 2020 Budget to Council. This Budget has been reduced by $14,700 due to possible Covid 19 implications. This reduction creates a 0% increase to Municipal taxation for 2020.
Options for Consideration: 1) That Council review and discuss the amended operating budget informationprovided.
Administrative Recommendations: 1) That Council approve the 2020 budget as provided.
Authorities: Section 242(1) of the Municipal Government Act, R.S.A. 2000, c M-26, provides that Council must adopt an operating budget for each calendar year.
F-1-B
Page 1 of 11
Norglenwold
Budget 2020- 2023
lnitialEntry: oc.22lL9CAO Review Dec 10119
AT Check Dec 10/19Council Review Dec 20/19Amended Feb28l2AASFF/Assessments/Dl Entered Apr UZO
Approved December 20, 2019
Amended February 28, 2020Covid 19 Amended April 24 2020
E-1-B
Page 2 of 11
Budget Summary
Revenue
Taxation
AdministrationProtective Services
Public WorksPlanning and Development
Taxation and Operating Revenue
Alberta Requisitions
Capital Revenue
Total Revenue
Expenses
Council& Legislative
AdministrationProtective Services
Public Works
Planning & DevelopmentRecreation & Planning
EnvironmentOperating Expenses
Alberta Requisitions
CapitalProjectsTotal Expen*s
S +e2,811.30
S os,1rg.6o
$ r,67L.97
S gs,soo.oo
S, 4,sa9.89
S 629,631.67
S sr0,624.18
s s6,000.00
s 7,232255.85
S g+,73L.N
S 219,683.23
5 sg,8ag.oo
$ zss,LL4.29
s 12,340.00
S zt,3z4.L5
S, _ ,2,sso.ooS 629,631.62
$ sro,6?4.18S s6,ooo.oo
s L232,255.55
E-1-B
Page 3 of 11
Account #
101-000-1x0
L01-000-510
101-103-X30
112-000-550
112-000-410
112-000-540
112-00U-840
112-000-570
112-000-760
LL?-AO1--I40
Total Admihistration
D€partment / Description
AdminlstmtlonTaxation
Penalties
Dl Designated lndustrialReturns on lnvestmentsSales of Services and Supplies
lnterest Charges
Franchise Fee
Other Revenue
Grant Revenu€
Transfer from reserve/taxationf util ity bill
MSI Operational
Protective Ssrvlces
Public Works
2019 Budget 2020 Budget 2021 Budget
495,058.31
7,650"00
40.55
36,414.00
234.20
221.00
5,684.37
7,34L.96
2022 Budget 2023 Budget
513,281.08 s s36,s12.65
s
s
s
$c
5
s
$
$
s
s
$
$
$
5
$
$
$
$
s
3,824.54 s40.s5 $
35,000.00 $
22s.10 $
220.00 $
5,463.54 $
2,251.02 $
13,151.00 $
10,000.00 $
5$,014.39 $
1,639.09 $
1,639.09 $
e2,500.00 $
11,566.00 $
57,000,00 s
16L066.O0 $
2s0.00 $
3,000.00 s7,092.73 5
98.35 ss
4,44t,O7 $
700,160"55 $
7,500.00 $
40.05 $
35,700,00 $229.60 $
22o.oo $s,572.91 $
2,296.04 $
-513,560.00 $
527,919,90 $
t,671.87 *1,671,87 $
91,800.00 $-)3,700,00 s
95,500,00 $
2ss.0o $
3,060.00 $
L,114.58 $
100.31 $-$
4,529.89 $
629,631.5? $
-(13,831.20 $
562/85.58 $
1,705.31 $
1,705.31 $
91,800.00 $-$
3,774.OA $
85,574,00 $
260.10
3,151.80
L,].'36.87
!o2.32-$
4,651.09 $
664,415.98 $
7,803.00 s40,55 $
37,142.28 $
238.88 $
222.00 $
5,798,0s s2,388.80 $
-$14,LO7.82 $
581,022.47 $
L,739.42 I1,739.4t $
91,800,00 $a-)
3,849.48 5
95,649.43 $
26s.30 $
3,246,35 s1,159.61 5
104.36 $-$
477s,63 $
683,187.00 s
7,959,06
4L.55
37,885.13
743.66
223.00
5,914.01
2,436.57
14,389.98
605,605.62
L,774.20
1.,774.20
91,800,00
3,926.47
95,726.47
270,61
3,343.74
1,182.80
105,45
4,903,51
708,009,91
121-000-530 Collected Fines
Total Prot6ctive Se rvices
142-000-510 Residential Wastewater Usage Levy
101-000-120 Sewer Local lmprovement Levy
Taxation or increase bill
Total Fubllc Works
161-000-410
161-000-520
161-000-510
161-000-590
161-000-840
Total Plannlng and 0ev6lopment
Totel Revenue
Planning and DevelopmentCompliance Certificates
Development Permits / Appeal feeslnspection Fees
Encroachment Fees
Development Servlces
$
$
E-1-B
Page 4 of 11
Account #
2Lt211-101-150
211-1.02-150
211-103-150
Tatal Remunerotion
?1:--'lat-zla211-702-2LO
21L-1A3-2LO
Tot*l Travel and Subsistenre
Department / DescriptionCouncil
Remuneration
MayorDeputy MayorCouncillor
Travel and Subsistence
MayorDeputy Mayor
Councillor
$
$
s$
$
$
$
5
s
$
s(
$
$
$
s
2020 Budget
10,200.00
7,650.00
7,650.0025,544.04
2,040.00
L,530.00
1,530.005,144.04
867.00
L,020.00
i",&87.4$
2021 Budget 2922 Budget
1o,4o4.oo $ 10,612.o8
7,go3.oo $ 7,959.06
7,803.00 $ 7,959.06
26,A1A.A$ $ 26,fiA.20
2023 Budget
$ t0,824.32
$ 8,118.24
$ 8,118.24
s ?"7,A60^80
2tt-2at-2t22tt-202-212
Registration & Conventions
ASVA Conference
AUMA Conferences
$
.$
$
s5
2,080.80 sL,560.60 $
1,560.50 $
5,202.frA $
884.34
1,040.401,924.74
LA92.42 se36.36 $
155,00 $
1oo.oo $2,28i.V8 s
35,420.52 s
2,122.42 $
1,591.81 $
1,591.81^ 5
5.306.04 s
902.03
L,A67.2L
L,963.23
!,114.27 ssss.oe $1ss.oo $
100.00 $2,i24.i6 $
35,123.83 $
2,L64.86
1,623.65
1,623.655,412.n 6
92A.O7
1,082.43
2,A02.54
1,1.36.55
974.19
155.00
104.00) eqa 7a
36,845.21
$
ss
$
s
"$Tota I Re gi stt'atian s n d Ca nve nt is n s
Memberships
211-3A1--220
2tL-302-2202tL-3A3-220zrt-}CI4-220'lotaI t\/tembershlps
Total Council
AUMA Membership
ASVA Membership
FCM Membership
Mayors & Reeves Membership
s
$
$
s.$
$
L,071.00 $e18.00 s
1ss.00 s
100.00 s2,244.ACI ,$
34,731.00 $
E-1-B
Page 5 of 11
Account #
212-L212-L0A-LLA
212-100-130
ZL?-LOO-2LO
212-L00-zl1.212-100-256
212-1rAO440
Totol Personnel
212-2
212-20A-2,5212-200-s00
212-200's10Total Consumobles
212-3
212'EAA-2fi212-300-540
212-300-250
212-300-255
212.300-263
2L2-700-240
212-300-
2L2-300-2.42
212-300-265
212-3A0-270
2L2-340-
212-300-510
Department / Description
AdministrationPersonnel
Salaries
Training
Travel & Subsistence
WCB
PW Fleet
Benefits
Consumables
Postage / Freight / Courier
Printing costs
Office Supplies
Facilities & Equipment
Phone / Fax/ lnternetUtilitiesFacility lmprovementsFacility MaintenanceCondominium Costs
Computer Software / Mtnce Agreement
Fleet Replacement Reserue
IT Equipment
Equipment Maintenance
Equipment Rental
Development Contingency
Admi nistrative Contingency
202L Budget 2022 Budget 2023 Budget
1.9,909.08 s 20,307.27 s 2A,773.47
2020 Budget
L9,518.71 sTotal Focilities & Equipment
2020-04-15 Operating Expenses 2of6
E-1-B
Page 6 of 11
Account #
2L2-4
2t2-4A0-224212-4AA-2L6
2L2-402-224
212-400-227
212-4AO-222
212-4AA-234
212-4AA-231
212-404-232
21.2-4AA-233
2L2-400-2L7
21"?-400-275
212-4c0-9LA
Totol Specific
Total Administration
Department I DescriptionMunicipal Specific
Election Expenses/Meetings
Coffee with Council
Donations to other organizations
Bank Fees
Advertising
Legal Feesl
Audit Fees
Assessment Fees
Accounting SoftwareData Plan
Municipal lnsurance
Tax Changes
2020 Budget
1,530.00
L,530.00
L,020.00
5,100,00
1,530.00
20,400,00
7,692.04
7,704.44
1,838.60
1,836,00
6,120.00
510.00
42,14b.64
218,683.?3
2021 Budget 2022 Budget 2023 Budget
$ 1,623.65
$ 1,623.65
s 1,082.43
$ 5,412.L6
$ 1.523.65
s 21,648.64
$ 7,592.00
$ 8,332.31
$ 1,989.58
$ l,gqg.gg$ 6,ag+.59
$ s41.22
60,41"2.26
247,396.79
$
$
$
$
$
$
$
$
$
$
s
$
L,550.60
1,560.50
1,040.40
5,202.00
L,560.60
20,808.00
7,692.00
7,854.00
t,875.37t,872.726,242.40
s20.20
57,788.89
237,897,05
L,591.81
1,591.81
1,061.21
5,306.04
1,591.81
21.,224.L6
7,692.44
8,089.62
1,931.63
1,gLA.t76,367.25
s30.60
58,888.1"2
242,598.45s
$
$
$
5
$
$
$
2020-04-15 0perating Expenses 3of6
E-1-B
Page 7 of 11
Account #
223-000-200
226-OO0-200
224-OO0-2A0
224-OO0-207
224-OA0-
Total Protective Services
Department / DescriptionProtective Services
Contract Fire Service
Enforcement
Emergency Management
Safety Equipment
RCMP Policing Costs
Public WorksMaintenance Programs
Green Space Program
Plowing Program
Road Maintenance Program
Ditch and Culvert Program
Sign Program
Special Projects
Hazardous Trees
Utilities
Waste Water / Water
Maintenance Program
Debenture One - 1 yr onlySLRWW Gov & AdminSLR Water Comm.Wastewater Reserve
Useage Fee
Waste and Recycle
Solid Waste Removal
Recycle
$ 19,380.00 S
$ 27,ooo.oo S
s 1,530.00 $
$ s1o.oo S
$ 1L,469.00 ss$ 59,889.00 $
20,762.95 s 20,566.2L
28,090.80 $ ZA,ASZ.AZ
1,591.81 s 1,623.65
s30.60 $ s$.zz22,937.O0 $ g+,+gr.OO
7t,3L3.L7 $ gS,Ate.Sg
2020 Budget 2O2l Budget 2022 Budget 2023 Budget
L9,767.60 $
27,540.OO s1,560.60 s
52O.2O sL7,ZLS.OO $
66,603.40 $
232-OA0-200
232-000-255
232-000-250
232-000-530
232-OO0-265
232-000-270
232-OO0-240
232-000-545
Totttl Maintenance
s 21,500.00
5 22,440.00
$ 25,265,00
S 8,680.00
s 2,050,00
sS a,ooo.oo
$ 76s.00
S as,7oo.oo
$ 18,360.00 5
$ a,+go.zg $
s 2,000.00 s
$ 95,468.00 $
5 124,31_4.2e ,$
$ 37,740,00 $
$ 18,3co.oo $
$ s6,rco.aa $
Operating Expenses
21,930.00
22,888.80
25,770.30
8,853.60
2,091.00
10,000.00
780,3092,i 14.00
t8,727.20 s
8,656.02 $2,040.00 s
97,377.36 s
n6,8AA.58 s
38,494.80 sL8,727.20 s57,222.0A 5
22,368.60
23,346.58
26,543.4!9,LLg.21
?,132.-82
10,000.00
795.9194,306.52
22,875.97
23,813.51
27,339.7L
9,392.78
2,775.48
10,001.00
811.8296,i50.28
19,707.74 s 19,483.78
8,829.L4 $ 9,00S.722,101.20 s 2,764.24
99,324.91 s 101,3t1.+t
129,i56.99 $ 1i1,965.X.4
39,254,70 $ 40,049.99
L9,LOL.74 s 19,483.78
58,i66.44 5 SS,SSe.tZ
242-OO0-255
242-000-250242-OO0-251
242-OO0-252
242-A00-260
TotalWastevvuter
243-000-200
243-000-270TatalWsstt
2020-04-15 4ofG
E-1-B
Page 8 of 11
rooln
098.160 6|E
$300cotm
QN
G|
oN:irA
rrl6C16 ahT
'N:oor!r{6(\t
tYC
'tl
{,l
UI
otttc(uoxu,rboEP{EOJ
cto
oo-cr u!!0 rol,lrt=
rlle
tat'
NN
oN4A(,t
- r'l
O!f
E0 F
ltF
l
ES
Onl
N(5t\l4t|
tr.9.gI,n0,6coIt!E
Lc,a
I.rt.{I+(3Ior{C
)m
l'i.gG7't,
1+E
P_3
LLor!(J
.l()O<
l*
E-1-B
Page 9 of 11
Account #
261-O00-200
261-000-215
261-000-220
261-O00-1L0
261-000-115
Total Planning and Development
274"000-850
274-000-510
272-000-250
272-OAA-220
Total Rereation and Planning
273-100-150
243-102-750
273-A00-767
Total Environment
Total Operating,Budget.
Department / DesmiptionPlanning and Development
Contracted Planning Services
Subdivision Appeal Board Costs
Municipal Flanning Costs
Development Services
rDP (RDC & TSL)
Recreation and CultureParkland Regional Library
Operational Recreation Grants - ICF
Bouy Programs
FCSS Program
Environment
Environmental Projects (SLMC & Env)
Red Deer River Watershed Society
Team Up to Clean Up
2020 Budget
5,1.00.00
1,020.00
1,020.00
L0,200.00
17,340.00
2,334.15
20,400.00
3,060.00
1,530.00
27,124.t5
5,202.00
L,040.40
1,040.40
10,404.00
17,586.80
2,380.83
20,808.00
3,12'J".20
1,560.50
27,879.63
5,306.04
1,061.21
1",061.21
10,6L2.08
18,040.54
2,428.45
21,224.L6
3,1"83.62
1,591.81
28,428.05
5,4L2.1"6
L,082.43
L,082.43
10,824.32
18,401.35
$ 2,477.a2
5 2L,648.64
$ 3,zq73a$ L,623.65
$ 28,996.61
2021 Budget 2022 Budget 2023 Budget
$
$
$
$
$
$
$
$
$
1,020.00 $
sL0.oo $
1,020.00 $
2,550.00 $
1,040"40 5
52A.2A $
L,A40.4A $
2,601.00 $
t,o6t.2r530.60
1,061.21
2,653.CIz
1,082.43
541.22
L,082.43
2,706.08
$
$
$
$
6.29,631,67 $ ,, 664,415.98 $ 6831187:,00 ,$ 7,08;009;9L
202A-O4-L5 Operating Expenses 6of6
E-1-B
Page 10 of 11
Budget 2020 CALCULATIOT{S FOR TAX RATE
197,470,330.00
$
$
526,940.00
107,997,270.00
tunicipal Operations ilill Rates OnlyRequisitions tue: Alberta scho'oj Fqyndation ASF 2020 201g Difference
Flesidential
Non Residential
Total
Asssed value of all properly as sholam oil the assessrnent ro 1C2,S92,270.00 0.oo
TaxLew
General Municipal $ i162,3,t1.S0
does not contain prqiect I capital component
Total mill rate 0.0023382Revenue $
Total Budget $ 829,631.67
For eouncil's information:Calculations for Asses$nenb is as folloritrs:
Mill rate= Lelnr..reguiredAssessment
= X 10O0
4s$pqsrnent x Mill rate1000
Te(Mill rate = X10t)0
Tax:
Agsessment: % of increase -o.o32%
Roll #100,000.00 0.002338 233.82 Mun.100,000.00 0.000000 0.00 Schoot
IOO,OOO.OO O-OO2337 233-75 Mun-100,000.00 0.000000 0.00 Scfioot
lncrease Assessmentlncrease Taxes
E-1-B
Page 11 of 11
Summer Village of Norglenwold
Finance
Request for Decision
Agenda Item: Mill Rate Bylaw #256-20
Background: Administration would like to provide the 2020 Mill Rate Bylaw #256-20 for approval.
Options for Consideration: 1) Council review Bylaw #256-20.
Administrative Recommendations: 1) That Council give 1streading to By-Law #256-202) That Council give 2nd reading to By-Law #256-203) Upon unanimous consent by Council to give 3rd and final reading to By-Law#256-20
Authorities: Section 353(1) of the Municipal Government Act, R.S.A. 2000, c M-26, provides that each Council must pass a property tax bylaw annually. Section 353(2) The property tax bylaw authorizes the Council to impose a tax in respect of property in the municipality to raise revenue to be used toward the payment of
(a) the expenditures and transfers set out in the budget of the municipality, and(b) the requisitions
F-1-C
Page 1 of 3
Summer Village of Norglenwold 2020 Property Tax Bylaw
No. #256-20
A BYLAW TO AUTHORIZE THE RATES OF TAXATION TO BE LEVIED AGAINST
ASSESSABLE PROPERTY WITHIN THE SUMMER VILLAGE OF NORGLENWOLD FOR
THE 2020 TAXATION YEAR.
WHEREAS, the Summer Village of Norglenwold has prepared and adopted
detailed estimates of municipal revenue, expenses and expenditures as
required, at the council meeting held on April 24, 2020.
WHEREAS, the estimated municipal revenues and transfer from all sources other
than taxation is estimated at $252,820.37 and the balance of $462,811.30 is to
be raised by general municipal taxation; and
WHEREAS, the estimated municipal expenses (excluding non-cash items) set out
in the annual budget for the Summer Village of Norglenwold for 2020 total
$715,631.67; and
THEREFORE, the total amount to be raised by general municipal taxation is
$462,811.30 and
WHEREAS, the requisitions are estimated to be: Alberta School Foundation Fund
- Residential & Farm Land $514,686.13. - Non-residential $ 1,898.27.
Designated Industrial Property $ 40.05.
Total Requisitions Collected $516,624.45. WHEREAS, the council is authorized to sub-classify assessed property, and to establish different rates of taxation in respect to each sub-class of property, subject to the Municipal Government Act, Chapter M-26, Revised Statues of Alberta, 2000; and
WHEREAS, the assessed value of all property in the Summer Village of Norglenwold as shown on the assessment roll is:
Residential $197,470,330. Non-Residential & Designated Industrial Property $ 526,940. Taxable Assessment $197,997,270. Exempt $ 10,326,480. Total 2019 Assessment $208,323,750.
NOW THEREFORE under the authority of the Municipal Government Act, the Council of the Summer Village of Norglenwold, in the Province of Alberta, enacts as follows:
1. That the Chief Administrative Officer is hereby authorized to levy the following rates of taxation on the assessed value of all property as shown on the assessment roll of the Summer Village of Norglenwold:
F-1-C
Page 2 of 3
Tax Levy Assessment Tax Rate General Municipal
Residential $461,579.58. $197,470,330. 2.3375 Non-Residential $ 1,231.72. $ 526,940. 2.3375 Totals: $462,811.30. $197,997,270.
Alberta School Foundation Fund Residential & $514,686.13. $197,470,330. 2.6064
Farm Land Non-Residential $ 1,898.27. $ 526,940. 3.6024 Totals: $516,584.40. $ 197,997,270.
Designated $ 40.05. $ 526,940. 0.0760 Industrial Property
2. That this bylaw shall take effect on the date of the third and final reading.
READ a first time on this 24th day of April, 2020.
READ a second time on this 24th day of April, 2020.
Given UNAMIMOUS consent to go to third reading on this 24th day of April, 2020.
READ a third and final time on this 24th day of April, 2020.
Signed this 24th day of April, 2020.
______________________________
Jeff Ludwig, Mayor
______________________________
Tanner Evans, C.A.O.
F-1-C
Page 3 of 3
April 14, 2020
Summer Village of Norglenwold
April 24, 2020
Planning and Development
Request for Decision
Agenda Item: Encroachment Agreement Policy
Background:Last Council meeting the following information was presented to Council, Council directed administration to come back with where current Encroachment Agreements are. The 11 Encroachment Agreements are:
99 Grand Ave – House, shed, sidewalk and railing (expires 2021) 13 Ravenscrag Crescent – Fence and driveway (expires 2022) 367 Last Chance Way – Deck, stairs and shed (expires 2022) 15 Grand Ave – Driveway gate (expires 2021) 359 Last Chance Way – Deck (expires 2021) 151 Grand Ave – Fence, Retaining walls and concrete steps (expires 2021) 349 Last Chance Way – Use of EOS with non-permanent structures (expires 2021) 195 Grand Ave – Sign (expires 2022) 197 Grand Ave – Concrete pedestals (expires 2022) 85 Grand Ave – Retaining Wall (expires 2024) 67 Ravenscrag Crescent – Rock Face (expires 2025)
Current Encroachment Agreement Policy:Under previous administration, residents that obtained an agreement have been charged a flat fee of $30.00 per year for encroachments on Municipal land. As per the Encroachment Policy passed in 2016, there is a formula that is to be calculated to determine this fee and is to be reassessed every five years.
Current Formula: Fee is calculated on actual square foot assessment of adjacent property (i.e. 1200 sq. ft. lot assessed at 16,000 land value – encroachment is 10 sq. ft. (16,000 / 1200 = 13.33 assess value per square foot) (10 x 13.33 = 133.30 encroachment value) times the mill rate for the current year.
Examples of the Calculation: 20,945.49 sq. ft. lot assessed at 597,840 land value – encroachment is 3.62 sq. ft. (597,840 / 20,945.49 = 28.54 assess value per square foot) (3.62 x 28.54 = 103.31 encroachment value) 103.31 x 0.0233 = $2.41 yearly encroachment fee.
F-2-A
Page 1 of 33
April 14, 2020
9,034.26 sq. ft. lot assessed at 736,860 land value – encroachment is 86.23 sq. ft. (736,860 / 9,034.26 = 81.56 assess value per square foot) (86.23 x 81.56 = 7,032.92 encroachment value) 7,032.92 x 0.0240 = $168.79 yearly encroachment fee.
This formula can be difficult under some circumstances with stairs or older encroachments where we do not have the proper measurements of the encroachment. Administration also feels that this current formula has residents who have a larger lot paying more for the exact same encroachment than a resident with a smaller lot.
Municipal Examples: Lacombe County charges a non-refundable fee of $2,000.00 for a 10-year encroachment agreement, then charged again once expired. (This would be $200.00 per year).
Red Deer County has license to occupy agreements which sometimes comes with a fee (roughly $25.00 year) but moving towards leases and trying to phase out licenses of occupancy.
The Town of Blackfalds does not allow encroachments, if discovered the encroachment is required to be removed.
The Town of Sylvan Lake charges a preparation fee for encroachment agreements of $350.00. No yearly fee.
Staff Involvement: Currently there are 11 Encroachment Agreements in Norglenwold, for dwellings, fences, decks, sheds, stairs, driveway gates, retaining walls, etc. During preparation and yearly review of the agreements, Development, CAO and Accounting is involved.
Options for Consideration: 1. Council to accept as information and continue with current policy. 2. Council to amend policy to charge a base yearly fee of $250.00.
Administrative Recommendations: 1. Council to amend policy to charge a base yearly fee of $250.00 for encroachment
agreements going forward and that come up for review every 5 years. Administration feels $30 does not cover staff time nor the registration fee with Alberta Land Titles. As per the Policy, encroachments should not be allowed, and having a $250 fee may deterrent encroachments going forward.
Authorities: Encroachment Agreement Policy
F-2-A
Page 2 of 33
THIS ENCROACHMENT AGREEMENT MADE THIS DAY OF , 2016.
BETWEEN:
OWNER NAMES (hereinafter called “the Owner”)
and
THE SUMMER VILLAGE OF NORGLENWOLD (hereinafter called “the Summer Village”)
WHEREAS the Owners are the owners of the following described lands, namely:
PLAN 5116AE
BLOCK 5
LOT 10
EXCEPTING THEREOUT ALL MINES AND MINERALS
(hereinafter called “the Owner’s lands”)
AND WHEREAS the following described lands are under the direction, control and management
of the Summer Village.
Aspen Lane – Road Allowance
(hereinafter called “Environmental Open Space”)
adjacent to the boundary of the Owner’s lands;
AND WHEREAS the owners constructed a house, shed, sidewalk and railing on the
Environmental Open Space, the nature, extent and location of which is designated on the plan
annexed as Schedule “A” to this agreement (Hereinafter called “the encroachment”) and has
requested that the Summer Village consent to the location of same;
AND WHEREAS the Summer Village is prepared to approve the request made by the Owner
therein;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises,
and in consideration of the sum of One ($1.00) Dollar now paid by the Owner to the Summer
Village, receipt whereof is hereby acknowledged, and in consideration of the Summer Village
approving the request by the Owner, the parties hereto covenant and agree together as follows:
1. The Summer Village hereby authorizes the Owner’s location of the said encroachment
upon the Environmental Open Space:
(a) so long as the encroachment is maintained in an excellent state of repair and does
not become a hazard to the general public.
99 Grand AveF-2-A
Page 3 of 33
(b) development permit applications are made to the Summer Village and approvals
are obtained from the Summer Village for any maintenance and repair work
undertaken to the encroachment.
2. The Owner covenants and agrees with the Summer Village that the said encroachment
shall not at any time hereafter be enlarged or extended beyond the designation set forth in
Schedule “A” and that in the event of default of this covenant, the Summer Village may
terminate this agreement, or alternately may give notice requiring the Owner to correct
such default by removing, the enlargement or extension within thirty (30) days of the day
the Summer Village gives notice of such default.
3. Notwithstanding anything herein contained, and provided that the Summer Village
required the land on which the encroachment is located for public purpose, the Summer
Village may give notice to the Owner requiring the Owner to remove the encroachment
from the Environmental Open Space within thirty (30) days of the day the Summer
Village gives notice to the Owner. The Owner shall be responsible for and make
payment of all costs of removal of the encroachment at the Owner’s sole cost and
expense and hereby waives all claim or entitlement for any costs, damages or expenses of
removal of the encroachment. In the event of default of payment of any sum required to
be paid by the Owner hereunder, such amount shall be deemed to be municipal tax and
may be collected in the same manner as provided for pursuant to the Municipal
Government Act, 2000 Chapter M-26, Statutes of Alberta, as amended from time to
time, or successor legislation.
4. Should the Owner fail to remove the encroachment from the Summer Village’s lands
when required pursuant to this agreement and correct such default within the time limited
in paragraph 2 hereof, then the Summer Village with its own resources, or through the
services of an independent contractor, employed by it for that purpose, shall be at liberty
to enter upon the Owner’s lands and take all such steps as are necessary to either remove
the said encroachment, or to correct the default of the Owner by removing the
unauthorized encroachment, and all costs incurred by the Summer Village through its
own forces, or through the employment of an independent contractor shall be payable by
the Owner to the Summer Village upon demand.
5. The Owner shall indemnify and save harmless the Summer Village from, of and against
all liability, claims, demands, judgements, suits and damages in connection with the
continuance, use and operation of the said encroachment upon the Environmental Open
Space.
6. The Summer Village shall continue to have and reserves unto itself the full, free and
uninterrupted right to occupy and use the encroached area in any manner in which it
considers as appropriate but the Summer Village shall not unreasonably interfere with the
rights conferred on the Owner.
7. The parties hereto covenant and agree that the covenants herein contained shall and are
hereby deemed to be covenants running with the land. The Owner acknowledges that
the present agreement does not constitute an interest in the Environmental Open Space
and that no Caveat or other instrument may be registered against the Summer Village’s
lands, but the Owner may caveat the Owner’s lands with the respect to this agreement.
99 Grand AveF-2-A
Page 4 of 33
The Owner acknowledges that the within agreement is not a disposition of an interest in
the Environmental Open Space by the Summer Village within the meaning of the
Municipal Government Act of Alberta.
8. The Owner shall:
(a) maintain the encroached area in a good and husband like manner to the
satisfaction of the Summer Village’s Development Authority or other authorized
administrator.
(b) maintain and keep in good and safe repair the encroached area and any structure
or thing placed or erected upon or overhanging the encroached area;
(c) pay the Summer Village on demand for all damage to property and utilities of the
Summer Village arising out of the activities of the Owner on or adjacent to the
encroached area, whether or not such activities are in accordance with the rights
herein granted to the owner;
(d) pay the Summer Village on demand for all costs of repairing any damages to any
utilities which may in any way be caused directly or indirectly as a result of,
arising from, or be due to the Owners use of the encroached area;
(e) the Owner will pay to the Summer Village on or before January 1 of each year, an
annual charge for the Encroachment in the sum of THIRTY DOLLARS ($30.00).
(f) this Agreement shall be for five years from the date above stated, unless earlier
terminated. If the Owner is not in default of any provisions of this agreement,
the Owner may apply to have this agreement renewed for another term.
9. The Owner shall throughout the term of this encroachment agreement provide and keep
enforced general liability insurance in the amount of not less than $1,000,000.00 in
respect of injury to, or death of, any person, or damage of any property, which insurance
shall:
(a) name the Summer Village as an additional insured under the policy, only in
respect to liability arising from the encroachment agreement of the Environmental
Open Space;
(b) be effected with insurers, and upon terms and conditions satisfactory to the
Summer Village;
10. Provide for thirty (30) days prior written notice of cancellation of, or material change in
the policy to be provided to the Summer Village by the insurer. Notices to be given
under this agreement shall be effective upon personal service thereof or seven (7) days
after mailing by ordinary mail, in the case of the Summer Village, to:
99 Grand AveF-2-A
Page 5 of 33
SUMMER VILLAGE OF NORGLENWOLD
BAY #8, 14 THEVENAZ INDUSTRIAL TRAIL
SYLVAN LAKE, AB T4S 2J5
In the case of the Owners to:
OWNER NAMES
Both of: Mailing Address:
11. The within agreement shall be binding upon the parties hereto, their heirs, executors,
administrators, successors in title and assigns.
IN WITNESS WHEREOF the parties hereto have set their hands and seals the day and
year first above written.
______________________________ _______________________________ WITNESS Signature
______________________________ _______________________________ WITNESS Signature
SIGNED BY THE SUMMER VILLAGE OF NORGLENWOLD to have effect on the
above date.
THE SUMMER VILLAGE OF NORGLENWOLD
per: _________________________________________
(seal)
99 Grand AveF-2-A
Page 6 of 33
99 Grand AveF-2-A
Page 7 of 33
99 Grand AveF-2-A
Page 8 of 33
AFFIDAVIT OF EXECUTION
CANADA
PROVINCE OF ALBERTA
TO WIT:
)I, ______________________________________
)
)of the Town of Sylvan Lake, in the Province
)
)of Alberta, ____________________(occupation)
)
)MAKE
)OATH AND SAY:
1. I was personally present and did see , named in
the within instrument, who is personally known to me to be the person named therein,
duly sign and execute the same for the purposes named therein.
2. That the same was executed at the Town of Sylvan Lake in the Province of Alberta, and
that I am the subscribing witness thereto.
3. That I know the said ______ and he is, in my belief, of the
full age of eighteen (18) years.
Sworn before me at the Town of Sylvan
Lake, in the Province of Alberta, this ____
day of __________, A.D. 20____.
A COMMISSIONER FOR OATHS IN
AND FOR THE PROVINCE OF
ALBERTA
)
)
)
)Witness
)
)
)
)
)
)
)
)
99 Grand AveF-2-A
Page 9 of 33
CAVEAT
TO THE REGISTRAR OF THE NORTH ALBERTA LAND REGISTRATION
DISTRICT:
TAKE NOTICE that WE, THE SUMMER VILLAGE OF NORGLENWOLD, in the Province
of Alberta claim an interest therein as Grantor under Section 651.2(2) of the Municipal
Government Act and Phyllis Forsyth, Chief Administrative Officer, and by virtue of an
encroachment agreement in writing, dated this day of ____ , 2016 made against the
estate of OWNERS NAMES of Norglenwold in the said Province therein as Grantees, and
ourselves therein as Grantor, referring to:
PLAN 5116AE
BLOCK 5
LOT 10
EXCEPTING THEREOUT ALL MINES AND MINERALS
being the lands described in Title No. registered in the name of OWNER NAMES as sole
owners, and we forbid the registration of any person as transferee or owner of, or of any
instrument affecting the said estates or interest, unless the instrument title, as the case may be, is
expressed to be subject to the Summer Village of Norglenwold claim.
I APPOINT, the Summer Village of Norglenwold, of Bay #8, 14 Thevenaz Industrial Trail, in
the Town of Sylvan Lake, Province of Alberta, T4S 2J5 as the place at which notices and
proceedings relating hereto may be served.
DATED this ___ day of ___________, 2016.
_________________________________________
Signature
(Seal)
99 Grand AveF-2-A
Page 10 of 33
CANADA ) I ____________________________
PROVINCE OF )
) of the Town of Sylvan Lake
) in the Province of Alberta
ALBERTA )
) MAKE OATH AND SAY AS FOLLOWS: TO WIT: )
1. I am the agent for the above named Caveator.
2. I believe that the said Caveator has a good and valid claim upon the said land and I say
that this Caveat is not being filed for the purpose of delaying or embarrassing any person
interested in or proposing to deal therewith.
SWORN before me at the Town of Sylvan )
Lake in the Province of Alberta, )
this _____ day of ______________ , 2016. )
Signature
(Seal)
_________________________________________________
A Commissioner for Oaths in and for the Province of Alberta
99 Grand AveF-2-A
Page 11 of 33
THIS ENCROACHMENT AGREEMENT MADE THIS DAY OF , 2017.
BETWEEN:
OWNER NAMES (hereinafter called “the Owner”)
and
THE SUMMER VILLAGE OF NORGLENWOLD (hereinafter called “the Summer Village”)
WHEREAS the Owners are the owners of the following described lands, namely:
PLAN 8322981 BLOCK 11 LOT 7 EXCEPTING THEREOUT ALL MINES AND MINERALS (hereinafter called “the Owner’s lands”)
AND WHEREAS the following described lands are under the direction, control and management of the Summer Village.
Lot 8MR Block 11 Plan 8322981 AND Range Road 15 Road Allowance (hereinafter called “Reserve”)
adjacent to the boundary of the Owner’s lands;
AND WHEREAS the owners constructed a fence and driveway on the Reserve, the nature, extent and location of which is designated on the plan annexed as Schedule “A” to this agreement (Hereinafter called “the encroachment”) and has requested that the Summer Village consent to the location of same. Driveway was constructed prior to the Range Road 15 survey adjustments. At this time the driveway was fully within the Owner’s lands. After the survey pins were moved closer to the Owner’s lands, this then caused the driveway to encroach onto the Reserve.
AND WHEREAS the Summer Village is prepared to approve the request made by the Owner therein;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises, and in consideration of the sum of One ($1.00) Dollar now paid by the Owner to the Summer Village, receipt whereof is hereby acknowledged, and in consideration of the Summer Village approving the request by the Owner, the parties hereto covenant and agree together as follows:
1. The Summer Village hereby authorizes the Owner’s location of the said encroachmentupon the Reserve:
(a) so long as the encroachment is maintained in an excellent state of repair and doesnot become a hazard to the general public.
13 Ravenscrag CrescentF-2-A
Page 12 of 33
13 Ravenscrag Crescent
F-2-A
Page 13 of 33
THIS ENCROACHMENT AGREEMENT MADE THIS DAY OF , 2017.
BETWEEN:
OWNER NAMES(hereinafter called “the Owner”)
and
THE SUMMER VILLAGE OF NORGLENWOLD (hereinafter called “the Summer Village”)
WHEREAS the Owners are the owners of the following described lands, namely:
PLAN 2857TR
BLOCK 1
LOT 10
EXCEPTING THEREOUT ALL MINES AND MINERALS
(hereinafter called “the Owner’s lands”)
AND WHEREAS the following described lands are under the direction, control and management
of the Summer Village.
Lot R1 (Reserve)
(hereinafter called “Reserve”)
And
Last Chance Way
(hereinafter called “Road Allowance”)
adjacent to the boundary of the Owner’s lands;
AND WHEREAS the previous owners constructed a deck, stairs and a shed on the Reserve and a
shed on the Road Allowance, the nature, extent and location of which is designated on the plan
annexed as Schedule “A” to this agreement (Hereinafter called “the encroachment”) and has
requested that the Summer Village consent to the location of same;
AND WHEREAS the Summer Village is prepared to approve the request made by the Owner
therein;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises,
and in consideration of the sum of One ($1.00) Dollar now paid by the Owner to the Summer
Village, receipt whereof is hereby acknowledged, and in consideration of the Summer Village
approving the request by the Owner, the parties hereto covenant and agree together as follows:
1. The Summer Village hereby authorizes the Owner’s location of the said encroachment
upon the Reserve/Road Allowance:
367 Last Chance WayF-2-A
Page 14 of 33
367 Last Chance Way
F-2-A
Page 15 of 33
THIS ENCROACHMENT AGREEMENT MADE THIS DAY OF , 2016.
BETWEEN:
OWNER NAMES (hereinafter called “the Owner”)
and
THE SUMMER VILLAGE OF NORGLENWOLD (hereinafter called “the Summer Village”)
WHEREAS the Owners are the owners of the following described lands, namely:
PLAN 5116AE BLOCK 1 LOT 7 & 8 EXCEPTING THEREOUT ALL COAL AND PETROLEUM (hereinafter called “the Owner’s lands”)
AND WHEREAS the following described lands are under the direction, control and management of the Summer Village.
Grand Avenue (hereinafter called “Road Right-Of-Way”)
adjacent to the boundary of the Owner’s lands;
AND WHEREAS the owners constructed a driveway gate on the Road Right-Of-Way, the nature, extent and location of which is designated on the plan annexed as Schedule “A” to this agreement (Hereinafter called “the encroachment”) and has requested that the Summer Village consent to the location of same;
AND WHEREAS the Summer Village is prepared to approve the request made by the Owner therein;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises, and in consideration of the sum of One ($1.00) Dollar now paid by the Owner to the Summer Village, receipt whereof is hereby acknowledged, and in consideration of the Summer Village approving the request by the Owner, the parties hereto covenant and agree together as follows:
1. The Summer Village hereby authorizes the Owner’s location of the said encroachmentupon the Road Right-Of-Way:
(a) so long as the encroachment is maintained in an excellent state of repair and doesnot become a hazard to the general public.
15 Grand AvenueF-2-A
Page 16 of 33
15 Grand Avenue F-2-A
Page 17 of 33
THIS ENCROACHMENT AGREEMENT MADE THIS DAY OF , 2016.
BETWEEN:
OWNER NAMES(hereinafter called “the Owner”)
and
THE SUMMER VILLAGE OF NORGLENWOLD (hereinafter called “the Summer Village”)
WHEREAS the Owners are the owners of the following described lands, namely:
PLAN 2857TR BLOCK 1 LOT 6 EXCEPTING THEREOUT ALL MINES AND MINERALS (hereinafter called “the Owner’s lands”)
AND WHEREAS the following described lands are under the direction, control and management of the Summer Village.
PLAN 2857TR, BLOCK 1, LOT R1 (Reserve) (hereinafter called “Environmental Open Space”)
adjacent to the boundary of the Owner’s lands;
AND WHEREAS the owners constructed a deck on the Environmental Open Space, the nature, extent and location of which is designated on the plan annexed as Schedule “A” to this agreement (Hereinafter called “the encroachment”) and has requested that the Summer Village consent to the location of same;
AND WHEREAS the Summer Village is prepared to approve the request made by the Owner therein;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises, and in consideration of the sum of One ($1.00) Dollar now paid by the Owner to the Summer Village, receipt whereof is hereby acknowledged, and in consideration of the Summer Village approving the request by the Owner, the parties hereto covenant and agree together as follows:
1. The Summer Village hereby authorizes the Owner’s location of the said encroachmentupon the Environmental Open Space:
(a) so long as the encroachment is maintained in an excellent state of repair and doesnot become a hazard to the general public.
359 Last Chance WayF-2-A
Page 18 of 33
359 Last Chance Way
llllllllllllllllllllllllllllllllllllllllllllllllllllllllll
F-2-A
Page 19 of 33
THIS ENCROACHMENT AGREEMENT MADE THIS DAY OF , 2016.
BETWEEN:
OWNER NAMES(hereinafter called “the Owner”)
and
THE SUMMER VILLAGE OF NORGLENWOLD (hereinafter called “the Summer Village”)
WHEREAS the Owners are the owners of the following described lands, namely:
PLAN 1627RS BLOCK K LOT 2A EXCEPTING THEREOUT ALL MINES AND MINERALS (hereinafter called “the Owner’s lands”)
AND WHEREAS the following described lands are under the direction, control and management of the Summer Village.
PLAN 1627RS, BLOCK K, LOT R AND GRAND AVENUE ROAD RIGHT-OF-WAY (hereinafter called “Environmental Open Space”)
adjacent to the boundary of the Owner’s lands;
AND WHEREAS the owners constructed a fence, retaining walls, and concrete steps on the Environmental Open Space, the nature, extent and location of which is designated on the plan annexed as Schedule “A” to this agreement (Hereinafter called “the encroachment”) and has requested that the Summer Village consent to the location of same;
AND WHEREAS the Summer Village is prepared to approve the request made by the Owner therein;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises, and in consideration of the sum of One ($1.00) Dollar now paid by the Owner to the Summer Village, receipt whereof is hereby acknowledged, and in consideration of the Summer Village approving the request by the Owner, the parties hereto covenant and agree together as follows:
1. The Summer Village hereby authorizes the Owner’s location of the said encroachmentupon the Environmental Open Space:
(a) so long as the encroachment is maintained in an excellent state of repair and doesnot become a hazard to the general public.
151 Grand AveF-2-A
Page 20 of 33
151 Grand Ave F-2-A
Page 21 of 33
THIS ENCROACHMENT AGREEMENT MADE THIS DAY OF , 2016.
BETWEEN:
OWNER NAMES(hereinafter called “the Owner”)
and
THE SUMMER VILLAGE OF NORGLENWOLD (hereinafter called “the Summer Village”)
WHEREAS the Owners are the owners of the following described lands, namely:
PLAN 2857TR
BLOCK 1
LOT 1
EXCEPTING THEREOUT ALL MINES AND MINERALS
(hereinafter called “the Owner’s lands”)
AND WHEREAS the following described lands are under the direction, control and management
of the Summer Village.
PLAN 2857TR, BLOCK 1, LOT R2 (Reserve)
(hereinafter called “Environmental Open Space”)
adjacent to the boundary of the Owner’s lands;
AND WHEREAS the owner may maintain and use the Environmental Open Space with non-
permanent structures. (Hereinafter called “the encroachment”).
AND WHEREAS the Summer Village is prepared to approve the request made by the Owner
therein;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises,
and in consideration of the sum of One ($1.00) Dollar now paid by the Owner to the Summer
Village, receipt whereof is hereby acknowledged, and in consideration of the Summer Village
approving the request by the Owner, the parties hereto covenant and agree together as follows:
1. The Summer Village hereby authorizes the said encroachment upon the Environmental
Open Space:
(a) so long as the encroachments and reserve are maintained in an excellent state of
repair and do not become a hazard to the general public.
(b) so long as any new planting of trees/shrubs will be a native species.
2. The Owner covenants and agrees with the Summer Village that the said encroachment
shall not at any time hereafter be altered beyond the designation set forth in this
349 Last Chance WayF-2-A
Page 22 of 33
agreement and that in the event of default of this covenant, the Summer Village may
terminate this agreement, or alternately may give notice requiring the Owner to correct
such default by removing or revising within ninety (90) days of the day the Summer
Village gives notice of such default.
3. Notwithstanding anything herein contained, and provided that the Summer Village
required the land on which the encroachment is located for public purpose, the Summer
Village may give notice to the Owner requiring the Owner to remove the encroachment
from the Environmental Open Space within ninety (90) days of the day the Summer
Village gives notice to the Owner. The Owner shall be responsible for and make payment
of all costs of removal of the encroachment at the Owner’s sole cost and expense and
hereby waives all claim or entitlement for any costs, damages or expenses of removal of
the encroachment. In the event of default of payment of any sum required to be paid by
the Owner hereunder, such amount shall be deemed to be municipal tax and may be
collected in the same manner as provided for pursuant to the Municipal Government Act,
2000 Chapter M-26, Statutes of Alberta, as amended from time to time, or successor
legislation.
4. Should the Owner fail to remove the encroachment from the Summer Village’s lands
when required pursuant to this agreement and correct such default within the time limited
in paragraph 2 hereof, then the Summer Village with its own resources, or through the
services of an independent contractor, employed by it for that purpose, shall be at liberty
to enter upon the lands and take all such steps as are necessary to either remove the said
encroachment, or to correct the default of the Owner by removing the unauthorized
encroachment, and all costs incurred by the Summer Village through its own forces, or
through the employment of an independent contractor shall be payable by the Owner to
the Summer Village upon demand.
5. The Owner shall indemnify and save harmless the Summer Village from, of and against
all liability, claims, demands, judgements, suits and damages in connection with the
continuance, use and operation of the said encroachment upon the Environmental Open
Space.
6. The Summer Village shall continue to have and reserves unto itself the full, free and
uninterrupted right to occupy and use the encroached area in any manner in which it
considers as appropriate but the Summer Village shall not unreasonably interfere with the
rights conferred on the Owner.
7. The parties hereto covenant and agree that the covenants herein contained shall and are
hereby deemed to be covenants running with the land. The Owner acknowledges that
the present agreement does not constitute an interest in the Environmental Open Space
and that no Caveat or other instrument may be registered against the Summer Village’s
lands, but the Owner may caveat the Owner’s lands with the respect to this agreement.
The Owner acknowledges that the within agreement is not a disposition of an interest in
the Environmental Open Space by the Summer Village within the meaning of the
Municipal Government Act of Alberta.
349 Last Chance WayF-2-A
Page 23 of 33
8. The Owner shall:
(a) maintain the encroached area in a good and husband like manner to the
satisfaction of the Summer Village’s Development Authority or other authorized
administrator.
(b) maintain and keep in good and safe repair the encroached area and anything
placed upon or overhanging the encroached area;
(c) pay the Summer Village on demand for all damage to property and utilities of the
Summer Village arising out of the activities of the Owner on or adjacent to the
encroached area, whether or not such activities are in accordance with the rights
herein granted to the owner;
(d) pay the Summer Village on demand for all costs of repairing any damages to any
utilities which may in any way be caused directly or indirectly as a result of,
arising from, or be due to the Owners use of the encroached area;
(e) pay to the Summer Village on or before January 1 of each year, an annual charge
for the Encroachment in the sum of SIX HUNDRED DOLLARS ($600.00).
(f) this Agreement shall be for five years from the date above stated, unless earlier
terminated. If the Owner is not in default of any provisions of this agreement, the
Owner may apply to have this agreement renewed for another term.
(g) temporarily store their boat hoist and pier on the Environmental Open Space but
prohibited between the third weekend in May (Victoria Day) and the first
weekend in September (Labour Day) weather permitting.
9. The Owner shall throughout the term of this encroachment agreement provide and keep
enforced general liability insurance in the amount of not less than $1,000,000.00 in
respect of injury to, or death of, any person, or damage of any property, which insurance
shall:
(a) name the Summer Village as an additional insured under the policy, only in
respect to liability arising from the encroachment agreement of the Environmental
Open Space;
(b) be effected with insurers, and upon terms and conditions satisfactory to the
Summer Village;
10. Provide for ninety (90) days prior written notice of cancellation of, or material change in
the policy to be provided to the Summer Village by the insurer. Notices to be given under
this agreement shall be effective upon personal service thereof or seven (7) days after
mailing by ordinary mail, in the case of the Summer Village, to:
349 Last Chance WayF-2-A
Page 24 of 33
349 Last Chance WayF-2-A
Page 25 of 33
THIS ENCROACHMENT AGREEMENT MADE THIS DAY OF , 2017.
BETWEEN:
OWNER NAMES(hereinafter called “the Owner”)
and
THE SUMMER VILLAGE OF NORGLENWOLD (hereinafter called “the Summer Village”)
WHEREAS the Owners are the owners of the following described lands, namely:
PLAN 2203KS
BLOCK 2
LOT 8
EXCEPTING THEREOUT ALL MINES AND MINERALS
(hereinafter called “the Owner’s lands”)
AND WHEREAS the following described lands are under the direction, control and management
of the Summer Village.
Grand Avenue
(hereinafter called “Road Allowance”)
adjacent to the boundary of the Owner’s lands;
AND WHEREAS the owners constructed a sign on the Road Allowance, the nature, extent and
location of which is designated on the plan annexed as Schedule “A” to this agreement
(Hereinafter called “the encroachment”) and has requested that the Summer Village consent to
the location of same;
AND WHEREAS the Summer Village is prepared to approve the request made by the Owner
therein;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises,
and in consideration of the sum of One ($1.00) Dollar now paid by the Owner to the Summer
Village, receipt whereof is hereby acknowledged, and in consideration of the Summer Village
approving the request by the Owner, the parties hereto covenant and agree together as follows:
1. The Summer Village hereby authorizes the Owner’s location of the said encroachment
upon the Road Allowance:
(a) so long as the encroachment is maintained in an excellent state of repair and does
not become a hazard to the general public.
195 Grand AveF-2-A
Page 26 of 33
195 Grand Ave
llllllllllllllllllllllllll
F-2-A
Page 27 of 33
THIS ENCROACHMENT AGREEMENT MADE THIS DAY OF , 2017.
BETWEEN:
OWNER NAMES (hereinafter called “the Owner”)
and
THE SUMMER VILLAGE OF NORGLENWOLD (hereinafter called “the Summer Village”)
WHEREAS the Owners are the owners of the following described lands, namely:
PLAN 2203KS
BLOCK 2
LOT 9
EXCEPTING THEREOUT ALL MINES AND MINERALS
(hereinafter called “the Owner’s lands”)
AND WHEREAS the following described lands are under the direction, control and management
of the Summer Village.
Grand Avenue
(hereinafter called “Road Allowance”)
adjacent to the boundary of the Owner’s lands;
AND WHEREAS the owners constructed concrete pedestals on the Road Allowance, the nature,
extent and location of which is designated on the plan annexed as Schedule “A” to this
agreement (Hereinafter called “the encroachment”) and has requested that the Summer Village
consent to the location of same;
AND WHEREAS the Summer Village is prepared to approve the request made by the Owner
therein;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises,
and in consideration of the sum of One ($1.00) Dollar now paid by the Owner to the Summer
Village, receipt whereof is hereby acknowledged, and in consideration of the Summer Village
approving the request by the Owner, the parties hereto covenant and agree together as follows:
1. The Summer Village hereby authorizes the Owner’s location of the said encroachment
upon the Road Allowance:
(a) so long as the encroachment is maintained in an excellent state of repair and does
not become a hazard to the general public.
197 Grand AveF-2-A
Page 28 of 33
197 Grand Ave
F-2-A
Page 29 of 33
THIS ENCROACHMENT AGREEMENT MADE THIS DAY OF , 2018.
BETWEEN:
OWNERNAMES(hereinafter called “the Owner”)
and
THE SUMMER VILLAGE OF NORGLENWOLD
(hereinafter called “the Summer Village”)
WHEREAS the Owners are the owners of the following described lands, namely:
PLAN 9924305
BLOCK 5
LOT 4A
EXCEPTING THEREOUT ALL MINES AND MINERALS
(hereinafter called “the Owner’s lands”)
AND WHEREAS the following described lands are under the direction, control and management
of the Summer Village.
Grand Avenue
(hereinafter called “Road Allowance”)
adjacent to the boundary of the Owner’s lands;
AND WHEREAS the owners constructed a retaining wall on the Road Allowance, the nature,
extent and location of which is designated on the plan annexed as Schedule “A” to this
agreement (Hereinafter called “the encroachment”) and has requested that the Summer Village
consent to the location of same;
AND WHEREAS the Summer Village is prepared to approve the request made by the Owner
therein;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises,
and in consideration of the sum of One ($1.00) Dollar now paid by the Owner to the Summer
Village, receipt whereof is hereby acknowledged, and in consideration of the Summer Village
approving the request by the Owner, the parties hereto covenant and agree together as follows:
1. The Summer Village hereby authorizes the Owner’s location of the said encroachment
upon the Road Allowance:
(a) so long as the encroachment is maintained in an excellent state of repair and does
not become a hazard to the general public.
85 Grand AveF-2-A
Page 30 of 33
85 Grand Ave
llllllllllllllllllllllllllllllllllll
F-2-A
Page 31 of 33
THIS ENCROACHMENT AGREEMENT MADE THIS DAY OF , 2020.
BETWEEN:
OWNER NAMES(hereinafter called “the Owner”)
and
THE SUMMER VILLAGE OF NORGLENWOLD (hereinafter called “the Summer Village”)
WHEREAS the Owners are the owners of the following described lands, namely:
PLAN 8322981 BLOCK 9 LOT 19 EXCEPTING THEREOUT ALL MINES AND MINERALS (hereinafter called “the Owner’s lands”)
AND WHEREAS the following described lands are under the direction, control and management of the Summer Village.
Ravenscrag Crescent (hereinafter called “Road Allowance”)
adjacent to the boundary of the Owner’s lands;
AND WHEREAS the owners constructed a Rock Face on the Road Allowance, the nature, extent and location of which is designated on the plan annexed as Schedule “A” to this agreement (Hereinafter called “the encroachment”) and has requested that the Summer Village consent to the location of same;
AND WHEREAS the Summer Village is prepared to approve the request made by the Owner therein;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises, and in consideration of the sum of One ($1.00) Dollar now paid by the Owner to the Summer Village, receipt whereof is hereby acknowledged, and in consideration of the Summer Village approving the request by the Owner, the parties hereto covenant and agree together as follows:
1. The Summer Village hereby authorizes the Owner’s location of the said encroachmentupon the Road Allowance:
(a) so long as the encroachment is maintained in an excellent state of repair and doesnot become a hazard to the general public.
67 Ravenscrag CrescentF-2-A
Page 32 of 33
67 Ravenscrag Crescent F-2-A
Page 33 of 33
April 16, 20
Summer Village of Norglenwold
April 24, 2020
Council Reports
Information Item
Council Reports: Jeff Ludwig Ed Thiessen Jim McLeod
Committee Reports Julie Maplethorpe, Summer Village of Jarvis Bay
• Sylvan Lake Library Board
Information Items:
Upcoming Meetings: Next Council Meeting – May 27, 2020
G-1,2,3
Page 1 of 3
THE TOWN OF SYLVAN LAKE LIBRARY BOARD – REGULAR MEETING HIGHLIGHTS
WEDNESDAY – MARCH 11, 2020 – 6:30PM
1. Communications
The Town of Sylvan Lake Library Board sent a letter earlier in the year to thank the Government of Alberta
for the funding received; a response to this letter was received from Minister Kaycee Madu noting the
important role libraries play in each community.
2. Treasurer’s Report
The Treasurer’s Report was approved as presented.
3. Director’s Report
The Director’s report was approved as presented.
A priority of the Library Director over the past five months has been creating partnerships within the
community. Two of these partnerships include Snake Lake Brewery and Undercurrent Brewery. Both of
these businesses will host “Bring Your Own Book Club” once a month, check the library website for more
details at https://sylvanlibrary.prl.ab.ca/
Exciting new programming that has been developed includes “Sensory Story Time” being offered on
Saturdays starting March 14. Other upcoming programs include “Stars and Strollers” movie screenings for
new moms with babies, “International Film Series” screenings and “Cookbook Club” where attendees can
discuss dishes and bring samples to share.
4. Open Items
The OH&S subcommittee provided an update on the progress of the safety documents.
An annual review of the Personnel Policy is being undertaken with a subcommittee taking the lead on
making recommendations for improvements to this document.
The Parkland Regional Library, located in Lacombe, is currently in the process of constructing a new two
storey head office in the Iron Wolf Crossing subdivision. After 60 years of serving Central Alberta from their
building in the heart of Lacombe they hope to be moving into the new state of the art building in the fall of
this year. In addition to the traditional offerings of internet access and book-lending, there are new
resources such as radon detection kits and virtual reality headsets that give world class accessible resources
G-1,2,3
Page 2 of 3
to everyone. PRL offers support, material, training, resources and IT network support to 49 public libraries
serving 64 municipalities throughout Central Alberta.
The annual Minister’s Awards for Excellence in Public Library Services will receive two nominations from
The Town of Sylvan Lake Library Board for programs within the Sylvan Lake Municipal Library. The first
program is “The Little Free Pantry” which has snacks and more substantial food items available for library
users to take from shelves located in the middle of the library book stacks. This program is largely
supported by community donations, money collected through the annual Polar Dip fundraiser and items
brought in by the staff members. The second program was a collaboration between the Sylvan Lake
Municipal Library and the Sylvan Lake Food Bank. This project had two major components; one was
centered at the food bank and the other at the library. The food bank project included raised garden beds
that were constructed from scratch and planted to subsidize other food items offered; the library also had
raised garden beds that were planted and nurtured by participants of the Summer Reading Program. In
addition to the raised garden beds at the library more greenery was planted around the perimeter to make
this area more like a park setting for all community members to have a beautiful outside space to enjoy.
Meeting adjourned at 9:00pm.
Next Regular Meeting – April 8, 2020 at 6:30pm
G-1,2,3
Page 3 of 3