Regular Board Meeting September 9, 2019, 6:00 PM 401 ... · The Board directed Director Sletten to draft a letter to the ... Rec'd 125 Cafeteria Plan 519.16 Refunded Expenses 5,143.00

Regular Board Meeting

September 9, 2019, 6:00 PM 401 Thatcher Avenue, River Forest, Illinois

Agenda

The River Forest Park District was created to acquire, develop and preserve recreational open

space and park facilities. The District cooperates with other governmental agencies, community-based organizations and local private institutions to develop and maintain sports

programs, recreational services and park facilities to benefit all residents of the Village.

1. Call to Order

2. Roll Call – Brown, Cargie, Healy, Libera, and Roloff

3. Approval of Minutes – August 12, 2019

4. Approval of Disbursements

5. Public Comment

6. 2018-2019 Audit Presentation

7. Correspondence to the Board

8. Staff Reports

a. Park Services b. Recreation Services c. Administration and Finance d. Executive Director

9. WSSRA Report

10. Park Foundation Report

11. Village Collaboration Committee Report

12. Board Reports

13. Old Business

a. River Forest Recreation Center Collaboration/YMCA Collaboration b. Permanent Closure of Keystone Avenue Between Keystone Park c. Priory Park Entry Enhancement d. Priory Park Shade

14. New Business

15. Closed Session

a. The Appointment, Employment, Compensation, Discipline, Dismissal, Performance or Personal Status of Employees, Officers, and Legal Counsel for the Park District.

16. Adjournment

The Board of Commissioners of the River Forest Park District convened at 6:00 PM in Regular Session on Monday, August 12, 2019 at the River Forest Park District, 401 Thatcher, River Forest, Illinois. Roll call was taken with Commissioners Brown, Cargie, Healy, Libera, and Roloff present. Also present was Director Sletten, Jennifer Snow, and Julie Moller. Commissioner Cargie moved to approve the June 17, 2019 Minutes, seconded by Commissioner Brown. A voice vote followed, and the motion was approved 5-0. Commissioner Libera moved to approve the July 1, 2019 Minutes, seconded by Commissioner Healy. A voice vote followed, and the motion was approved 5-0. Commissioner Healy moved to approve the July 2, 2019 Minutes, seconded by Commissioner Brown. A voice vote followed, and the motion was approved 5-0. Commissioner Libera moved to approve the July 22, 2019 Minutes, seconded by Commissioner Healy. A voice vote followed, and the motion was approved 5-0. Commissioner Cargie moved to approve the July 9-13, 2019 Disbursements for $3,243.77, the July 9-13, 2019 Customer Disbursements for $80.00, and the August 1-12, 2019 Disbursements for $120,479.25, seconded by Commissioner Healy. A roll call vote followed, and the motion was approved 5-0. Julie Moller, Sustainability Commission Chair, proposed the River Forest Park District participate in the Village’s Curbside Compost Program for $19.95/month. She volunteered to train staff on composting, recycling and landfill disposal. She volunteered the Sustainability Commission to watch the Zero Waste Stations that the Park District uses for its special events. Commissioner Healy moved for the River Forest Park District to join the Village Compost Program for The Depot site, seconded by Commissioner Cargie. A roll call vote followed, and the motion was approved 5-0. Public Comment: None Correspondence to the Board: An email compliment on the design of the Fall Fun Gide was submitted by Carla Sloane. A thank you note for the Park District’s participation in the PACTT Program was submitted by Lisa Shanahan. Staff Report: Staff reports were submitted. Parks Foundation Report: Commissioner Cargie suggested amending the Parks Foundation by-laws to reduce the 7 member board to 5, and those Board Members would be filled by the Park District Board Members. The Board asked Commissioner Brown to bring this idea to the Parks Foundation Board for their feedback. Board Reports: Commissioner Brown noted he was made aware of a sign-out incident at the Tennis Camp. Director Sletten stated he would look into it and follow up with a report to the Board. Commissioner Healy asked if an additional sensory-trolley could be added to the Deck the Depot event, and Director Sletten stated the event is already set.

River Forest Park District Regular Board Meeting Minutes of

August 12, 2019

Old Business: Director Sletten provided the OSLAD Grant Application Budget and noted the grant application will be submitted on August 13th. Commissioner Brown presented an idea to close Keystone Avenue between Lake Street and Central Avenue and convert this site for park space. The Board directed Director Sletten to draft a letter to the Village Board to see if there is an interest in closing Keystone Avenue between the parks. Director Sletten presented options for resurfacing the Priory path at the Williams Street Entrance. The Board had concerns on the use of multiple surfaces and how this would transition, and asked for a site map on where the transition points would be and the costs. Director Sletten presented shade options for the Priory Park playground. Each Board Member shared their thoughts on how they wish to see the site shaded, and directed Director Sletten to solicit a plan and costs to build a shade structure over the 2-5 year old playground. Commissioner Brown presented an idea to hire a Landscape Architect to design flowering shrub areas in the parks and include a line item I the annual budget to plant these shrub areas. Director Sletten noted that other costs need to be considered, including additional staff for maintenance and watering, and additional equipment costs. Director Sletten will solicit a quote for a landscape master plan for all the parks, and include installation and expected annual operating costs. New Business: Commissioner Libera moved to approve a final payout of $224,587.50 to Construction Solutions of IL (CSI) with the check to be release only after (CSI) all paperwork has been provided and all punch list items completed, second by Commissioner Healy. Director Sletten noted that he hoped all paperwork and punch list items will be completed before the end of the month. A roll call vote followed, and the motion was approved 5-0. Commissioner Cargie moved to adjourn at 7:15 PM, seconded by Commissioner Libera. A voice vote followed, and the motion was approved 5-0. Respectfully submitted, Michael J. Sletten, Secretary

RIVER FOREST PARK DISTRICT

FINANCIAL STATEMENT

For Month Ended

August 31, 2019

LIQUID CASH DEBIT CREDIT BALANCE

FIFTH/THIRD

Beginning Balance 1,022,195.67

Interest 1,490.75

Service Fee 90.00

Total Revenue 1,580.75 0.00

ENDING CASH IN BANK $1,023,776.42

Fifth Third BANK REFEREE ACCOUNT

Beginning Balance $3,258.36

ENDING CASH IN BANK $3,258.36

ILLINOIS FUNDS MONEY MARKET

Beginning Balance $1,432,304.99

Received State Replacement Taxes 291.40

Received Interest 2,673.66

Transfer In

Total Revenue 2,965.06

Transfer Out

Total Disbursments 0.00

ENDING CASH IN BANK $1,435,270.05

FOREST PARK NAT'L BANK GENERAL FUND


Received 2017 Real Estate Taxes & Prior

Received 2018 Real Estate Taxes 380,059.38

Received from Forest Park Payroll

Received from Forest Park Money Market

Voided Checks


Disbursements 126,880.69

Transfer to IL Funds

Stop Payment 30.00

Total Disbursments 126,910.69


FOREST PARK NAT'L BANK CHECKING/PAYROLL


Rec'd from General Fund 57,000.00

Program Revenue (42) 62,994.57

Rental Revenue (43) 10,682.00

Donations (44) 1,700.00

Miscellaneous Revenue (45) 1,825.24

Rec'd 125 Cafeteria Plan 519.16

Refunded Expenses 5,143.00


Credit Card Transaction fees 2,402.56

Registration Transaction fees 1,929.43

Payroll Expenses 101,971.01

Cafeteria Plan 519.16

Total Disbursements 106,822.16



FINANCIAL STATEMENT

For Month Ended

August 31, 2019FOREST PARK NATIONAL BANK MONEY MARKET


Received Interest 317.85

Received from Forest General Fund

Total Revenue 317.85

Transferred to General Account

Transferred to Payroll Account 57,000.00

Paid Principal and Interest on Limited Bonds

Total Disbursements 57,000.00


LIQUID CASH CONT'D. DEBIT CREDIT BALANCE

EVERGREEN BANK MONEY MARKET, OAK BROOK


Received Interest 163.08


PAN AMERICAN BUSINESS SAVINGS ACCOUNT


Interest 687.69

Total Revenue 687.69


TOTAL LIQUID ENDING CASH IN BANK $4,374,268.56

INVESTMENTS DEBIT CREDIT BALANCE

OPRF COMMUNITY BANK - Certificate of Deposits

1 yr CD @ .15% - Maturity 3/20/20- 613155528 78,747.40

1 year CD @ .15% - Maturity 11/20/19-613155529 78,796.73

1 yr CD @ .15% - Maturity 7/20/2020- 613155530 79,587.80

TOTAL OPRF COMMUNITY BANK INVESTMENTS 237,131.93

PAN AMERICAN INVESTMENTS

#361 - 18 mos. CD @ 2.35% - Maturing 02/31/21 $117,701.58

#396 - 12 mos. CD @ 2.40% - Maturing 9/13/19 $117,518.74

TOTAL PAN AMERICAN INVESTMENTS $235,220.32

TOTAL INVESTMENTS $472,352.25

TOTAL MONIES as of 08/31/19 $4,846,620.81

Financial Statements/2019/0819 Financial Statement .xls


Budget Report

August

Fiscal Year 2019/20

1

2019-20

2019-20 CURRENT PREVIOUS 2019-20 YTD 2018-19

FISCAL YR. MONTH MONTH YTD YTD ACTUAL % PREVIOUS

BUDGET ACTUAL ACTUAL ACTUAL of BUDGET YTD

CORPORATE FUND (10)

INCOME SOURCES

4100 Prior Years Real Estate Tax 0.00 0.00 0.00 0.00 0.00 $3,428.44

4101 Tax Levy 1,028,708.00 228,423.32 230,135.43 458,558.75 44.58% $443,077.19

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Tax Levy 1,028,708.00 228,423.32 230,135.43 458,558.75 44.58% $446,505.63

4102 State Replacement Tax 12,967.00 291.47 6,543.40 6,834.87 52.71% $5,544.51

4103 Interest Revenue 5,000.00 702.05 1,836.54 2,538.59 50.77% $1,439.61

4233 Platform Tennis Membership Fees 47,500.00 12,320.00 0.00 12,320.00 25.94% $21,875.00

4234 Platform Tennis Summer Fees 210.00 0.00 158.00 158.00 75.24% $30.00

4235 Platform Tennis Guest Fees 50.00 20.00 20.00 40.00 80.00% $5.00

4236 Platform Tennis Non-Res. Reimbursement 1,500.00 0.00 0.00 0.00 0.00% $0.00

4302 Building Rental Revenue 0.00 0.00 0.00 0.00 #DIV/0! $0.00

4304 Misc Field/Facility Rentals 0.00 0.00 0.00 0.00 #DIV/0! $0.00

4305 Depot Program Room Rental Revenue 9,000.00 0.00 0.00 0.00 0.00% $0.00

4306 Keystone Center Program Room Rental 5,000.00 0.00 0.00 0.00 0.00% $0.00

4307 Birthday Party Room Rental Revenue 150.00 0.00 0.00 0.00 0.00% $0.00

4308 Priory Room Rental Revenue 750.00 0.00 0.00 0.00 0.00% $0.00

4310 Athletic Field Rentals 17,000.00 6,340.00 45.00 6,385.00 37.56% $4,715.00

4311 Athletic Field Lights Rentals 9,000.00 3,923.00 1,846.00 5,769.00 64.10% $4,441.20

4312 Concordia Agreement Rental Revenue 5,000.00 0.00 891.00 891.00 17.82% $660.00

4313 Garden Plots 300.00 0.00 0.00 0.00 0.00% $375.00

4321 Platform Tennis Court Rental Revenue 500.00 0.00 0.00 0.00 0.00% $0.00

4401 Memorial Tree Donations 2,000.00 0.00 445.00 445.00 22.25% $815.00

4402 Memorial Brick Donations 250.00 0.00 0.00 0.00 0.00% $219.00

4403 Donations 0.00 0.00 0.00 0.00 #DIV/0! $0.00

4501 Sale of Used Equipment 0.00 0.00 0.00 0.00 #DIV/0! $0.00

4502 Miscellaneous 100.00 373.79 0.00 373.79 373.79% $5.00

4505 PATH Incentives Awards 0.00 0.00 0.00 0.00 #DIV/0! $25.00

4509 Platform Tennis Socials Revenue 100.00 0.00 0.00 0.00 0.00% $1,118.39

4510 Platform Tennis Merchandise Sales 7,000.00 866.45 62.00 928.45 13.26% $4,031.00

4511 RFYBS Revenue 5,000.00 0.00 0.00 0.00 0.00% $0.00

4512 RFYS Revenue 1,000.00 0.00 0.00 0.00 0.00% $0.00

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Other Income 129,377.00 24,836.76 11,846.94 36,683.70 28.35% $45,298.71

Total Income w/tax levy 1,158,085.00 253,260.08 241,982.37 495,242.45 42.76% $491,804.34

ADMINISTRATIVE EXPENSES (10)

Administrative Salaries & Wages

510-101 Executive Director - Corp 70,000.00 7,130.16 15,764.88 22,895.04 32.71% $23,310.20

510-102 Superintendent of Finance - Corp 36,812.00 2,337.44 6,064.46 8,401.90 22.82% $12,865.41

510-110 Director's Auto Reimbursement 3,000.00 346.17 692.34 1,038.51 34.62% $830.79

510-122 Health Insurance 65,000.00 5,443.60 11,245.21 16,688.81 25.68% $15,414.28

510-123 Employer FICA & Medicare 53,000.00 6,874.18 12,934.99 19,809.17 37.38% $20,381.73

510-124 Health/Wellness Incentive 1,350.00 137.50 187.50 325.00 24.07% $325.00

510-125 Health OPT OUT Reimbursement 2,800.00 312.66 625.32 937.98 33.50% $1,319.13

510-126 PATH Incentive Awards 0.00 0.00 0.00 #DIV/0!

-------------------- -------------------- -------------------- -------------------- ------------------- --------------------

Total Administrative Salaries & Wages 231,962.00 22,581.71 47,514.70 70,096.41 30.22% $74,446.54

Contract Services

510-204 Miscellaneous Service 1,000.00 0.00 90.00 90.00 9.00% $0.00

510-205 Legal Service 0.00 0.00 30.38 30.38 #DIV/0! $0.00

510-206 IT Service 0.00 0.00 0.00 0.00 #DIV/0! $0.00

510-207 Website Service 0.00 0.00 0.00 0.00 #DIV/0! $0.00

510-208 Email Provider Service 250.00 34.90 23.64 58.54 23.42% $81.21

510-209 Quickbooks Payroll License 750.00 0.00 0.00 0.00 0.00% $0.00

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Contract Services 2,000.00 34.90 144.02 178.92 8.95% $81.21

Administration Expense

510-701 Office Supplies 4,000.00 1,352.69 300.20 1,652.89 41.32% $1,189.54

510-702 Office Equipment R&R 1,000.00 0.00 0.00 0.00 0.00% ($501.66)

510-703 Office Furniture R & R 1,000.00 0.00 0.00 0.00 0.00% $0.00

510-705 Canon Copier Maintenance Fees 750.00 175.59 0.00 175.59 23.41% $0.00

510-706 Staff Expenses 2,000.00 146.90 228.00 374.90 18.75% $470.24

510-707 Professional Assoc. Fees 1,000.00 0.00 0.00 0.00 0.00% $0.00

510-708 Computer Equipment R & R 2,000.00 0.00 0.00 0.00 0.00% $463.22

510-709 Computer Software R & R 1,000.00 0.00 0.00 0.00 0.00% $0.00

510-710 Printing 1,000.00 0.00 0.00 0.00 0.00% $0.00

510-714 Postage & Delivery 750.00 12.29 12.29 1.64% $8.41

510-715 Board Expenses 1,000.00 129.02 47.11 176.13 17.61% $36.01

510-717 Criminal History Checks 100.00 0.00 100.00 100.00 100.00% $100.00

510-718 Miscellaneous Expense 200.00 (90.00) 290.84 200.84 100.42% $15.00

510-721 Telephone System R & R 1,000.00 0.00 0.00 0.00 0.00% $0.00

510-722 Professional Development 2,000.00 600.00 150.00 750.00 37.50% $741.67

510-723 Mileage Reimbursement/Tolls 1,000.00 0.00 0.00 0.00 0.00% $0.00

510-724 Physicals/Drug Tests 300.00 75.00 171.28 246.28 82.09% $228.00

510-725 Legal Notices/Advertising 750.00 0.00 401.00 401.00 53.47% $246.25

------------------ ------------------ ------------------ ------------------ ------------------- ------------------

Total Administration Expense 20,850.00 2,389.20 1,700.72 4,089.92 19.62% $2,996.68

TOTAL ADMINISTRATIVE EXPENSES 254,812.00 25,005.81 49,359.44 74,365.25 29.18% $77,524.43


Budget Report

August

Fiscal Year 2019/20

2

2019-20




Facility Salaries

520-107 Park Ambassadors 6,500.00 1,233.10 2,501.91 3,735.01 57.46% $3,546.90

520-108 Building Attendant 500.00 12.98 12.98 25.96 5.19% $37.80

------------------ ------------------ ------------------ ------------------ ---------------------- ------------------

Total Facility Salaries 7,000.00 1,246.08 2,514.89 3,760.97 53.73% $3,584.70

Contract Services

520-221 HVAC Service 2,000.00 0.00 0.00 0.00 0.00% $0.00

520-223 Inspection/Fees 4,000.00 0.00 289.86 289.86 7.25% $289.86

------------------ ------------------ ------------------ ------------------ ------------------ ------------------


Building Maintenance

520-821 Depot R & R 3,000.00 1,231.91 1,771.53 3,003.44 100.11% $1,411.32

520-822 Maintenance Facility R & R 2,000.00 0.00 26.12 26.12 1.31% $98.97

520-823 Batting Cage R & R 500.00 0.00 0.00 0.00 0.00% $0.00

520-824 Park Bathroom Buildings R & R 4,000.00 1,721.63 33.65 1,755.28 43.88% $103.87

520-825 Janitorial/TP/Paper Towel Supplies 6,500.00 0.00 564.30 564.30 8.68% $495.40

520-826 Keystone Center R & R 2,000.00 567.02 1,785.17 2,352.19 117.61% $1,404.97

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Building Maintenance 18,000.00 3,520.56 4,180.77 7,701.33 42.79% $3,514.53

Utilities Expense

Depot

520-901 Electricity 4,000.00 0.00 702.67 702.67 17.57% $335.36

520-902 Heating Fuel 3,000.00 39.21 175.35 214.56 7.15% $38.90

520-903 Telephone 6,000.00 541.17 1,028.61 1,569.78 26.16% $2,033.49

520-904 Water 1,200.00 0.00 166.96 166.96 13.91% $61.79

520-905 Alarm 4,200.00 0.00 695.50 695.50 16.56% $0.00

520-906 Cable 350.00 29.01 58.00 87.01 24.86% $108.50

520-907 Closed Circuit TV 750.00 0.00 273.00 273.00 36.40% $0.00

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Depot Utilities Expense 19,500.00 609.39 3,100.09 3,709.48 19.02% $2,578.04

Priory

520-909 Electricity 1,500.00 84.25 80.50 164.75 10.98% $247.28

520-910 Heating Fuel 1,000.00 0.00 117.79 117.79 11.78% $78.91

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Priory Utilities Expense 2,500.00 84.25 198.29 282.54 11.30% $326.19

Washington Commons

520-913 Electricity 1,500.00 68.66 206.66 275.32 18.35% $297.58

520-916 Water 500.00 0.00 26.64 26.64 5.33% $23.21

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Washington Commons Utilities Expense 2,000.00 68.66 233.30 301.96 15.10% $320.79

Maintenance Facility

520-917 Electricity 2,000.00 83.51 80.98 164.49 8.22% $430.17

520-918 Heating Fuel 3,000.00 45.71 295.82 341.53 11.38% $228.92

520-919 Telephone 0.00 0.00 0.00 0.00 #DIV/0! $0.00

520-920 Water 750.00 111.71 111.71 14.89% $99.18

520-921 Alarm 600.00 125.85 125.85 20.98% $125.85

520-922 Cable/Internet 0.00 0.00 0.00 0.00 #DIV/0! $0.00

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Maintenance Facility Utilities 6,350.00 129.22 614.36 743.58 11.71% $884.12

Keystone Pavillion

520-931 Electricity 1,500.00 62.28 87.33 149.61 9.97% $222.45

520-932 Heating Fuel 2,500.00 0.00 407.57 407.57 16.30% $313.17

520-935 Alarm 600.00 0.00 131.85 131.85 21.98% $131.85

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Keystone Pavillion Utilities Expense 4,600.00 62.28 626.75 689.03 14.98% $667.47

Total Utility Expenses 34,950.00 953.80 4,772.79 5,726.59 16.39% $4,776.61

TOTAL BUILDING EXPENSES 65,950.00 5,720.44 11,758.31 17,478.75 26.50% $12,165.70

BUILDING EXPENSES (20)


Budget Report

August

Fiscal Year 2019/20

3

2019-20




PLATFORM TENNIS MEMBERSHIP EXPENSES (25)

Contract Services

525-201 Pro/Administration Fees 500.00 0.00 0.00 0.00 0.00% $40.00

525-202 Reservation Software 200.00 180.00 0.00 180.00 90.00% $240.00

525-203 Platform Tennis Services 7,500.00 0.00 0.00 0.00 0.00% $0.00

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------


Platform Tennis Expenses

525-211 Merchandise 4,000.00 0.00 0.00 0.00 0.00% ($187.50)

525-212 FOB Keys 350.00 0.00 0.00 0.00 0.00% $0.00

525-213 Special Events 200.00 0.00 0.00 0.00 0.00% $40.00

525-214 Platform Tennis R&R 2,000.00 18.92 97.04 115.96 5.80% $469.00

525-215 Platform Tennis Social Supplies 200.00 0.00 120.00 120.00 60.00% $0.00

525-216 Capital Improvement - Platform Tennis 0.00 0.00 0.00 0.00 #DIV/0! $0.00

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Platform Tennis Expenses 6,750.00 18.92 217.04 235.96 3.50% $321.50

Platform Tennis Utilities

525-941 Electricity/Lights 2,000.00 105.51 146.75 252.26 12.61% $296.04

525-942 Heating Fuel 3,000.00 0.00 138.57 138.57 163.96% $231.22

525-943 Cable/DISH 1,200.00 110.03 220.06 330.09 27.51% $320.08

525-944 Closed Circuit Television 800.00 0.00 177.00 177.00 22.13% $177.00

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Platform Tennis Utilities Expenses 7,000.00 215.54 682.38 897.92 12.83% $1,024.34

TOTAL PLATFORM TENNIS MEMBERSHIP EXPENSES 21,950.00 414.46 899.42 1,313.88 5.99% $1,625.84

PARK EXPENSES (30)

Parks Salaries

530-103 Park Manager 74,500.00 8,423.07 16,846.14 25,269.21 33.92% $24,012.36

530-104 Park Maintenance Staff 115,300.00 13,178.40 26,691.47 39,869.87 34.58% $38,872.14

530-105 Overtime 11,580.00 610.72 5,804.04 6,414.76 55.40% $5,411.43

530-106 Seasonal Park Maintenance Staff 7,050.00 3,713.25 4,430.50 8,143.75 115.51% $5,635.00

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Park Salaries Expense 208,430.00 25,925.44 53,772.15 79,697.59 38.24% $73,930.93

Contract Services

530-241 Athletic Fields Services 0.00 0.00 0.00 0.00 #DIV/0! $0.00

530-242 Landscaping Services 4,000.00 0.00 0.00 0.00 0.00% $0.00

530-243 Ornamental Services 3,000.00 0.00 0.00 0.00 0.00% $0.00

530-244 Irrigation Services 4,500.00 2,100.00 1,180.00 3,280.00 72.89% $3,703.50

530-245 Fertilizer & Weed Control Services 5,000.00 4,802.49 0.00 4,802.49 96.05% $4,031.00

530-246 Tree Services 11,000.00 0.00 600.00 600.00 5.45% $415.00

530-247 Electrical Services 2,000.00 0.00 0.00 0.00 0.00% $0.00

530-248 Lightning Detections Services 500.00 0.00 0.00 0.00 0.00% $0.00

530-249 Inspection Fees 3,000.00 2,150.00 0.00 2,150.00 71.67% $1,525.00

530-250 Portable Restroom Service 1,500.00 164.00 289.28 453.28 30.22% $832.50

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Contract Services 34,500.00 9,216.49 2,069.28 11,285.77 32.71% $10,507.00

Park Maintenance Expense

530-801 Park Equipment R & R 10,000.00 11.23 248.84 260.07 2.60% $2,599.62

530-802 Maintenance Equipment R & R/Supplies 5,000.00 94.10 1,385.15 1,479.25 29.59% $715.15

530-803 Tree and Shrub Supplies 6,000.00 0.00 2,693.00 2,693.00 44.88% $166.95

530-804 Ornamental Supplies 4,500.00 3,396.38 7,311.05 10,707.43 237.94% $996.12

530-805 Fertilizer & weed Control Supplies 14,000.00 0.00 0.00 0.00 0.00% $5,901.38

530-806 Vehicle Fuel 6,000.00 604.00 1,170.11 1,774.11 29.57% $1,772.26

530-807 Vehicle & Tractor R & R 10,000.00 1,312.69 (83.92) 1,228.77 12.29% $323.77

530-808 Landscape Supplies 2,000.00 86.00 959.77 1,045.77 52.29% $1,041.60

530-809 Athletic Field Maintenance Supplies 10,000.00 (2,262.00) 1,615.88 (646.12) -6.46% $3,916.24

530-810 RFYBS Expenses 5,000.00 0.00 0.00 0.00 0.00% $4,381.00

530-811 RFYS Expenses 1,000.00 0.00 0.00 0.00 0.00% $0.00

530-812 Memorial Brick Program 250.00 0.00 0.00 0.00 0.00% $0.00

530-813 Uniforms & Safety Clothing 1,500.00 514.07 124.54 638.61 42.57% $243.51

530-814 Memorial Tree Program 2,000.00 0.00 1,723.81 1,723.81 86.19% $929.16

530-816 Ice Rink Supplies 2,500.00 0.00 0.00 0.00 0.00% $0.00

530-817 Trash Disposal 6,000.00 458.10 840.62 1,298.72 21.65% $1,131.26

530-818 Equipment Rental 2,000.00 508.00 508.00 25.40% $94.60

530-819 Garden Plots R & R 300.00 0.00 0.00 0.00% $0.00

530-820 Signage 1,500.00 397.00 397.00 26.47% $0.00

530-800 Park Maintenance Other 0.00 0.00 0.00%

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Park Maintenance Expense 89,550.00 4,214.57 18,893.85 23,108.42 25.81% $24,212.62


Budget Report

August

Fiscal Year 2019/20

4

2019-20




PARK EXPENSES CONT'D. (30)

Park Utilities

530-921 Irrigation/Water Fountain Water 30,000.00 99.90 844.92 944.82 3.15% $2,383.52

530-922 Park Security Lights 1,000.00 22.60 21.78 44.38 4.44% $283.79

530-923 Electric - Athletic Field Lights 9,000.00 547.02 1,380.40 1,927.42 21.42% $1,551.79

-------------------- -------------------- -------------------- -------------------- --------------------- --------------------

40,000.00 669.52 2,247.10 2,916.62 7.29% $4,219.10

372,480.00 40,026.02 76,982.38 117,008.40 31.41% $112,869.65

550-900 CORPORATE CONTINGENCY 5,000.00 0.00 0.00 0.00 0.00% (2,500.00)

TOTAL CORP EXPENSES 720,192.00 71,166.73 138,999.55 210,166.28 29.18% $201,685.62

Fund Transfers

560-997 FUND TRANSFER TO SPEC REC FUND 90,000.00 0.00 0.00 0.00 0.00% $0.00

560-999 FUND TRANSFER TO CAPITAL FUND 360,000.00 0.00 0.00 0.00 0.00% $0.00

-------------------- -------------------- -------------------- -------------------- --------------------- --------------------

Total Fund Transfers 450,000.00 0.00 0.00 0.00 0.00% $0.00

1,170,192.00 71,166.73 138,999.55 210,166.28 17.96% 201,685.62

CORPORATE NET FUND TOTAL (Excess Revenue over Expenses)(12,107.00) 182,093.35 102,982.82 285,076.17 57.56% $290,118.72

Total Park Utilities

TOTAL CORP EXPENSES & FUND TRANSFERS

TOTAL PARK EXPENSES


Budget Report

August

Fiscal Year 2019/20

5

2019-20




RECREATION FUND (15)

INCOME SOURCES

4100 Prior Years Real Estate Tax 0.00 0.00 0.00 0.00 #DIV/0! $937.67

4101 Tax Levy 400,000.00 94,421.93 94,944.74 189,366.67 47.34% $176,646.81

-------------------- -------------------- -------------------- -------------------- --------------------- --------------------

Total Tax Levy 400,000.00 94,421.93 94,944.74 189,366.67 47.34% $177,584.48

4103 Interest Income 2,000.00 483.37 777.46 1,260.83 63.04% $319.62

4203 Program Fees 180,000.00 25,137.97 23,858.45 48,996.42 27.22% $52,573.85

4204 Special Event Fees 3,000.00 40.00 0.00 40.00 1.33% $0.00

4205 Makin Tracks Fees 7,500.00 230.00 2,500.00 2,730.00 36.40% $325.00

4206 Summer Camp Fees 160,000.00 13,898.88 66,607.31 80,506.19 50.32% $80,206.75

4207 Recreation Basketball Fees 46,000.00 4,840.00 0.00 4,840.00 10.52% $4,640.00

4208 Travel Basketball Fees 3,000.00 0.00 0.00 0.00 0.00% $0.00

4209 Tavel Volleyball Fees 5,000.00 0.00 0.00 0.00 0.00% $0.00

4211 Parade Fees 2,500.00 0.00 1,250.00 1,250.00 50.00% $2,250.00

4212 Polar Express Fees 3,000.00 0.00 0.00 0.00 0.00% $0.00

4213 Food Truck Rally Donations Reimbursement 0.00 0.00 0.00 0.00 #DIV/0! $376.99

4218 Gift Card Revenue 0.00 0.00 0.00 0.00 #DIV/0! $0.00

4219 Cancellation Fee Charge 1,200.00 0.00 10.00 10.00 0.83% $30.00

4220 Paddle Tennis Lesson Fees 6,000.00 2,000.00 150.00 2,150.00 35.83% $8,460.00

4231 Platform Tennis Member House League Fee 15,500.00 2,158.50 0.00 2,158.50 13.93% $4,540.00

4232 Platform Tennis Member Travel League Fee 8,500.00 2,383.55 0.00 2,383.55 28.04% $2,771.61

4237 Platform Tennis Adult Camp Fee 9,000.00 0.00 0.00 0.00 0.00% $0.00

4303 Birthday Parties Rentals 3,000.00 419.00 885.00 1,304.00 43.47% $1,444.00

4403 Donations/Scholarships 0.00 400.00 3,349.16 3,749.16 #DIV/0! $2,770.00

4404 Food Truck Rally Donations Reimbursement 1,000.00 0.00 0.00 0.00 0.00% $0.00

4405 Makin Tracks Donations 7,500.00 1,500.00 3,000.00 4,500.00 60.00% $7,000.00

4406 Clear Sky Donations 0.00 0.00 0.00 0.00 #DIV/0! $0.00

4407 Special Event Donations 500.00 0.00 0.00 0.00 0.00% $0.00

4408 Parade Donation Reimbursements 5,500.00 0.00 2,500.00 2,500.00 45.45% $3,500.00

4409 Thursday Summer Nights Donations 1,500.00 0.00 0.00 0.00 0.00% $1,000.00

4410 Recreation Basketball Sponsorships 2,000.00 0.00 0.00 0.00 0.00% $0.00

4501 Sale of Used Equipment 0.00 0.00 0.00 0.00 #DIV/0! $0.00

4502 Miscellaneous 0.00 135.00 0.00 135.00 #DIV/0! $17.00

4503 Keystone Concession 0.00 0.00 0.00 0.00 #DIV/0! $2,572.85

4504 Priory Concession 0.00 0.00 0.00 0.00 #DIV/0! $0.00

4505 PATH Incentive Awards 0.00 0.00 0.00 0.00 #DIV/0! $150.00

4508 Brochure Advertising Revenue 2,500.00 450.00 1,450.00 1,900.00 76.00% $0.00

4701 Parks Foundation Reimbursement 0.00 0.00 0.00 0.00 #DIV/0! $0.00

------------------- --------------------- --------------------- --------------------- ------------------- ---------------------

Total Other Income 475,700.00 54,076.27 106,337.38 160,413.65 33.72% $174,947.67

Total Income w/tax levy 875,700.00 148,498.20 201,282.12 349,780.32 39.94% $352,532.15

ADMINISTRATIVE EXPENSES (10)

Administration Salaries

610-101 Executive Director-Rec 70,000.00 7,130.16 16,255.72 23,385.88 33.41% $23,310.20

610-102 Business Services Supervisor 23,000.00 2,907.99 5,742.36 8,650.35 37.61% $12,865.32

610-103 Superintendent of Recreation 72,500.00 8,423.07 16,846.14 25,269.21 34.85% $22,696.92

610-104 Athletic Manager 51,500.00 5,192.31 9,472.21 14,664.52 28.47% $16,497.89

610-108 Registrar/Administrative Asst. 44,500.00 4,200.00 5,950.00 10,150.00 22.81% $16,920.91

610-109 Registrar/Admin. Asst. Overtime 1,800.00 98.44 216.57 315.01 17.50% $306.51

610-110 Director's Auto Reimbursement-Rec 3,000.00 346.17 692.34 1,038.51 34.62% $830.79

610-111 Communications/Marketing Supervisor 20,000.00 2,108.93 4,693.74 6,802.67 34.01% $6,177.42

610-122 Health Insurance-Rec 58,000.00 1,957.02 7,060.39 9,017.41 15.55% $11,560.87

610-124 Health/Wellness Incentive 1,200.00 37.50 137.50 175.00 14.58% $250.00

610-125 Health OPT OUT Reimbursment 5,000.00 325.08 650.16 975.24 19.50% $1,355.94

610-126 PATH Incentive Awards 0.00 0.00 0.00 #DIV/0!

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Adminstration Salaries 350,500.00 32,726.67 67,717.13 100,443.80 28.66% $112,772.77


Budget Report

August

Fiscal Year 2019/20

6

2019-20




ADMINISTRATIVE EXPENSES CONT'D. (10)

Contract Services

610-204 Miscellaneous Service 500.00 0.00 0.00 0.00 0.00% $0.00

610-205 Legal Service 10,000.00 107.50 913.75 1,021.25 10.21% $1,193.65

610-206 IT Service 7,500.00 3.98 7.96 11.94 0.16% $1,290.92

610-207 Website Service 2,500.00 142.67 285.30 427.97 17.12% $640.12

610-208 Miscellaneous Service 500.00 34.90 66.40 101.30 20.26% $142.12

610-209 Graphics Artist 6,000.00 1,200.00 0.00 1,200.00 20.00% $0.00

610-210 Printer Services 12,000.00 3,812.00 0.00 3,812.00 31.77% $7,244.00

610-211 Photographer 0.00 0.00 0.00 0.00 #DIV/0! $0.00

610-212 Marketing Services 750.00 0.00 0.00 0.00 0.00% $0.00

610-213 Reservation Software 800.00 217.00 49.00 266.00 33.25% $70.00

-------------------- -------------------- ------------------- ------------------- ------------------- -------------------

40,550.00 5,518.05 1,322.41 6,840.46 16.87% $10,580.81


610-701 Office Supplies 4,500.00 855.15 699.04 1,554.19 34.54% $1,564.75

610-702 Office Equipment R & R 1,000.00 0.00 0.00 0.00 0.00% $0.00

610-704 Office Furniture R & R 1,000.00 0.00 0.00 0.00 0.00% $0.00

610-705 Canon Copier Maintenance Fees 1,500.00 175.59 0.00 175.59 11.71% $0.00

610-706 Staff Expenses 2,500.00 571.61 508.04 1,079.65 43.19% $920.01

610-707 Professional Association Fees 2,500.00 0.00 60.00 60.00 2.40% $0.00

610-708 Computer Equipment 1,500.00 0.00 0.00 0.00 0.00% $0.00

610-709 Computer Software 1,500.00 0.00 265.61 265.61 17.71% $6.00

610-712 Scholarships/Certificates 1,250.00 244.33 767.15 1,011.48 80.92% $505.00

610-713 Youth Intervention 4,250.00 666.86 0.00 666.86 15.69% $0.00

610-714 Postage & Delivery 2,500.00 550.00 550.00 1,100.00 44.00% $1,401.63

610-717 Criminal Background Checks 1,500.00 0.00 1,150.00 1,150.00 76.67% $1,150.00

610-718 Miscellaneous Expense 500.00 30.00 46.29 76.29 15.26% $0.00

610-721 Telephone System R & R 1,000.00 0.00 0.00 0.00 0.00% $0.00

610-722 Professional Development 3,500.00 600.00 300.00 900.00 25.71% $982.33

610-723 Mileage Reimbursement 500.00 0.00 0.00 0.00 0.00% $5.45

610-724 Physicals/Drug Tests 1,500.00 75.00 948.72 1,023.72 68.25% $1,107.00

610-725 Credit Card Charges 16,500.00 2,402.56 3,463.17 5,865.73 35.55% $6,346.86

610-726 Registration Transaction Fees 15,000.00 1,929.43 2,698.42 4,627.85 30.85% $4,896.71

------------------- ------------------- ------------------ ------------------ ------------------- ------------------

Total Administration Expense 64,000.00 8,100.53 11,456.44 19,556.97 30.56% $18,885.74

TOTAL ADMINISTRATIVE EXPENSES 455,050.00 46,345.25 80,495.98 126,841.23 27.87% $142,239.32

RECREATION PROGRAM EXPENSES (40)

Recreation Salaries

640-106 Camp Staff Salaries 46,000.00 19,206.60 26,378.95 45,585.55 99.10% $43,864.19

640-110 Seasonal Recreation Salaries 7,000.00 523.80 1,874.44 2,398.24 34.26% $2,389.50

640-111 Recreation Basketball Staff Salaries 7,700.00 0.00 0.00 0.00 0.00% $0.00

640-112 Travel Basketball Salaries 0.00 0.00 0.00 0.00 #DIV/0! $0.00

640-113 Travel Volleyball Salaries 2,000.00 0.00 0.00 0.00 0.00% $0.00

640-114 Birthday Party Salaries 500.00 0.00 150.00 150.00 30.00% $500.00

------------------- ------------------- -------------------- -------------------- ------------------- --------------------

Total Salaries & Wages 63,200.00 19,730.40 28,403.39 48,133.79 76.16% $46,753.69

Contract Services

640-230 Athletic Contractual Service 55,000.00 7,487.00 2,214.00 9,701.00 17.64% $10,840.00

640-231 Recreation Contractual Services 35,000.00 3,466.00 2,313.00 5,779.00 16.51% $5,531.00

640-232 Travel Basketball League 2,000.00 0.00 0.00 0.00 0.00% $0.00

640-233 Travel Volleyball League 1,500.00 0.00 0.00 0.00 0.00% $0.00

640-234 Summer Camps 60,000.00 26,088.90 5,503.51 31,592.41 52.65% $56,274.36

640-235 Recreation Basketball 10,000.00 0.00 0.00 0.00 0.00% $0.00

640-236 Special Event Service 3,000.00 400.00 1,825.00 2,225.00 74.17% $0.00

640-237 Memorial Day Parade Service 4,500.00 0.00 3,732.00 3,732.00 82.93% $3,600.00

640-238 Thursday Summer Nights Service 2,000.00 1,857.98 1,857.98 92.90% $1,896.00

640-239 Clear Sky Entertainment Service 0.00 0.00 0.00 0.00 #DIV/0! $0.00

640-240 Makin Tracks Service 2,000.00 750.00 0.00 750.00 37.50% $250.00

640-241 Polar Express Service 2,000.00 0.00 1,005.00 1,005.00 50.25% $780.00

640-242 Food Truck Rally Service 1,500.00 1,325.00 0.00 1,325.00 88.33% $1,765.00

640-243 Contracted Birthday Party 1,500.00 445.00 445.00 29.67% $0.00

640-251 Paddle Tennis Lessons 3,500.00 0.00 0.00 0.00 0.00% $0.00

640-252 Platform Tennis League Fees 6,500.00 0.00 0.00 0.00 0.00% $0.00

640-253 Platform Tennis Adult Camp Contractual Services6,500.00 0.00 0.00 0.00 0.00% $3,825.00

------------------- ------------------- -------------------- -------------------- -------------------- --------------------

Total Contract Services 196,500.00 39,516.90 18,895.49 58,412.39 29.73% $84,761.36

Total Contract Services


Budget Report

August

Fiscal Year 2019/20

7

2019-20




RECREATION PROGRAM EXPENSES CONT'D. (40)

Recreation Expense

640-801 Recreation Program Supplies 3,000.00 24.75 (114.68) (89.93) -3.00% $553.83

640-802 Athletic Program Supplies 1,000.00 0.00 44.91 44.91 4.49% $64.72

640-803 Recreation Basketball Supplies 1,500.00 0.00 0.00 0.00 0.00% $0.00

640-804 Travel Basketball Supplies 500.00 0.00 0.00 0.00 0.00% $0.00

640-805 Travel Volleyball Supplies 500.00 0.00 0.00 0.00 0.00% $0.00

640-806 Special Event Supplies 5,000.00 0.00 1,884.37 1,884.37 37.69% $191.20

640-807 Summer Camp Supplies 2,000.00 551.89 882.40 1,434.29 71.71% $1,783.57

640-808 Birthday Party Supplies 500.00 0.00 106.47 106.47 21.29% $518.92

640-809 Makin Tracks 6,500.00 144.24 0.00 144.24 2.22% $56.99

640-810 Thursday Summer Nights 1,500.00 397.60 1,430.18 1,827.78 121.85% $1,555.22

640-811 Recreation Basketball Uniforms 5,500.00 0.00 0.00 0.00 0.00% $0.00

640-812 Travel Basketball Uniforms 600.00 0.00 0.00 0.00 0.00% $0.00

640-813 Travel Volleyball Uniforms 500.00 0.00 0.00 0.00 0.00% $0.00

640-814 Summer Camp Uniforms 2,000.00 5,058.75 0.00 5,058.75 252.94% $244.50

640-815 Program Uniforms 500.00 0.00 0.00 0.00 0.00% $0.00

640-817 Safety Supplies 500.00 0.00 0.00 0.00 0.00% $0.00

640-821 Facility Rental 7,000.00 0.00 0.00 0.00 0.00% $0.00

640-822 Pool Pass Reimbursement 13,000.00 0.00 0.00 0.00 0.00% $8,700.00

640-823 Polar Express Supplies 1,500.00 0.00 0.00 0.00 0.00% $0.00

640-824 Depot Program Room Rental 8,000.00 0.00 0.00 0.00 0.00% $0.00

640-825 Keystone Center Room Rental 2,500.00 0.00 0.00 0.00 0.00% $0.00

640-826 Birthday Party Room Rental 200.00 0.00 0.00 0.00 0.00% $0.00

640-827 Priory Program Room Rental 1,500.00 0.00 0.00 0.00 0.00% $0.00

640-828 Clear Sky Supplies 0.00 0.00 0.00 0.00 #DIV/0! $0.00

640-829 Memorial Day Parade Supplies 3,500.00 0.00 3,747.94 3,747.94 107.08% $3,309.32

640-831 Contractor Program Supplies 4,500.00 0.00 1,059.00 1,059.00 23.53% $283.50

640-832 Food Truck Rally Supplies 1,000.00 9.50 0.00 9.50 0.95% ($276.99)

640-833 Paddle Tennis Program Supplies 100.00 0.00 0.00 0.00 0.00% $0.00

640-834 Makin Tracks Donation to WSSRA 6,500.00 0.00 0.00 0.00 0.00% $0.00

640-835 Parks Foundation Reimburse Expenses 0.00 0.00 0.00 0.00 #DIV/0! $0.00

640-836 Marketing/Advertisting 1,000.00 0.00 250.00 250.00 25.00% $0.00

640-837 Recreation Rental Equipment 250.00 0.00 0.00 0.00 0.00% $0.00

640-839 Summer Camp Trip Expenses 4,000.00 720.69 985.07 1,705.76 42.64% $2,207.81

640-840 Platform Tennis Adult Camp Expenses 400.00 0.00 0.00 0.00 0.00% $0.00 NEW

640-841 Platform Tennis House League Expenses NEW

640-842 Platform Tennis Travel League Expenses NEW

640-891 Capital Improvement - Rec 0.00 0.00 0.00 #DIV/0! $0.00

------------------- ------------------- ------------------ ------------------ ------------------ ------------------

Total Recreation Expense 86,550.00 6,907.42 10,275.66 17,183.08 19.85% $19,192.59

TOTAL RECREATION PROGRAM EXPENSES 346,250.00 66,154.72 57,574.54 123,729.26 35.73% $150,707.64

CONCESSION EXPENSES (50)

Concession Salaries

650-115 Concession Salaries 0.00 0.00 0.00 0.00 #DIV/0! $1,442.50

-------------------- -------------------- --------------------- --------------------- ------------------- ---------------------

Total Concession Salaries 0.00 0.00 0.00 0.00 #DIV/0! $1,442.50

Concession Expense

650-851 Keystone Concession Supplies 0.00 0.00 0.00 0.00 #DIV/0! $1,142.06

650-852 Priory Concession Supplies 0.00 0.00 0.00 0.00 #DIV/0! $0.00

650-853 Keystone Concession Equipment R & R 0.00 0.00 0.00 0.00 #DIV/0! $40.44

-------------------- -------------------- --------------------- --------------------- --------------------- ---------------------

Total Concession Expense 0.00 0.00 0.00 0.00 #DIV/0! $1,182.50

TOTAL CONCESSION EXPENSES 0.00 0.00 0.00 0.00 #DIV/0! $2,625.00

660-999 RECREATION CONTINGENCY 10,000.00 0.00 0.00 0.00 0.00% $0.00

TOTAL RECREATION EXPENSES 811,300.00 112,499.97 138,070.52 250,570.49 30.89% $295,571.96

RECREATION NET FUND TOTAL (Excess of Revenue over Expenses)64,400.00 35,998.23 63,211.60 99,209.83 28.36% $56,960.19


Budget Report

August

Fiscal Year 2019/20

8

2019-20




ILLINOIS MUNICIPAL RETIREMENT FUND (20)INCOME SOURCES


4101 Tax Levy 60,000.00 14,164.80 14,243.20 28,408.00 47.35% $26,500.29

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Tax Levy Income 60,000.00 14,164.80 14,243.20 28,408.00 47.35% $26,687.83

Administrative Expense

7125 Employer IMRF 52,000.00 5,361.81 10,879.69 16,241.50 31.23% $26,277.27

-------------------- -------------------- ------------------ ------------------ ------------------- ------------------

TOTAL IMRF EXPENSES 52,000.00 5,361.81 10,879.69 16,241.50 31.23% $26,277.27

IMRF NET FUND TOTAL (Excess of Revenue over Expenses)8,000.00 8,802.99 3,363.51 12,166.50 42.83% $410.56

BOND & INTEREST FUND (25)

INCOME SOURCES


4101 Tax Levy 71,947.00 16,490.78 16,578.45 33,069.23 $0.46 $30,261.19

0.00 ------------------ ------------------- ------------------- ------------------- -------------------


4106 Bond Proceeds 0.00 0.00 0.00 0.00 #DIV/0! $0.00

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Other Income 0.00 0.00 0.00 0.00 #DIV/0! $0.00

Total Income w/tax levy 71,947.00 16,490.78 16,578.45 33,069.23 $0.46 $30,475.37

BOND ISSUANCES

7350 Bond Administration Fees 0.00 0.00 0.00 0.00 #DIV/0! $0.00

7366 Principal - $196,040K, 2014 Bond 0.00 0.00 0.00 0.00 #DIV/0! $0.00

7367 Interest - $196,040K, 2014 Bond 0.00 0.00 0.00 0.00 #DIV/0! $0.00

7368 Principal - $200,550K, 2017 Bond 67,510.00 0.00 0.00 0.00 0.00% $0.00

7369 Interest - $200,550K, 2017 Bond 1,012.00 506.33 506.33 50.03% $923.04

------------------ ------------------ ------------------- ------------------- ------------------- -------------------

TOTAL BOND EXPENSES 68,522.00 0.00 506.33 506.33 0.74% $923.04

BOND & INTEREST NET FUND TOTAL (Excess of Rev over Exp)3,425.00 16,490.78 16,072.12 32,562.90 98.47% $29,552.33

SPECIAL RECREATION FUND (30)INCOME SOURCES


4101 Tax Levy 70,528.00 16,646.60 16,729.55 33,376.15 47.32% $29,616.25

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------


4103 Interest Income 900.00 74.84 348.17 423.01 47.00% $237.77

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Other Income 900.00 74.84 348.17 423.01 47.00% $237.77


4109 Fund Transfer 90,000.00 0.00 0.00 0.00 0.00% 0

Program Expense

7560 WSSRA Special Recreation Dues 145,000.00 37,864.75 37,864.75 26.11% $36,008.50

7561 Inclusion 7,000.00 29.60 29.60 0.42% $0.00

-------------------- -------------------- ------------------- ------------------- ------------------- -------------------

Total Program Expense 152,000.00 0.00 37,894.35 37,894.35 24.93% $36,008.50

ADA Compliance

7591 ADA Capital Improvements 0.00 0.00 0.00 0.00 #DIV/0! $0.00

-------------------- -------------------- ------------------- ------------------- -------------------- -------------------

Total ADA Compliance 0.00 0.00 0.00 0.00 #DIV/0! $0.00

TOTAL SPECIAL RECREATION EXPENSES 152,000.00 0.00 37,894.35 37,894.35 24.93% $36,008.50

SPECIAL RECREATION NET FUND TOTAL (Excess of Rev Over Exp)9,428.00 16,721.44 (20,816.63) (4,095.19) -12.12% (5,955.17)


Budget Report

August

Fiscal Year 2019/20

9

2019-20




LIABILITY FUND (35)

INCOME SOURCES


4101 Tax Levy 30,000.00 7,080.51 7,119.69 14,200.20 47.33% $13,246.52

-------------------- -------------------- ------------------- ------------------- -------------------- -------------------


4502 Miscellaneous 1,500.00 0.00 0.00 0.00 0.00% $0.00

------------------- ------------------- -------------------- -------------------- -------------------- --------------------

Total Other Income 1,500.00 0.00 0.00 0.00 0.00% 0.00



7735 Unemployment Ins. 10,000.00 0.00 0.00 0.00 0.00% $0.00

7736 Comp. Liability Ins - PDRMA 32,000.00 7,433.43 7,433.43 23.23% $7,019.10

7737 Safety Committee & Training 1,500.00 100.00 179.82 279.82 18.65% $352.22

-------------------- -------------------- ------------------ ------------------ -------------------- ------------------

TOTAL LIABILITY EXPENSES 43,500.00 100.00 7,613.25 7,713.25 17.73% $7,371.32

LIABILITY NET FUND TOTAL (Excess of Revenue over Expenses)(12,000.00) 6,980.51 (493.56) 6,486.95 45.68% $5,968.95

AUDIT FUND (40)

INCOME SOURCES


4101 Tax Levy 12,000.00 2,831.44 2,847.11 5,678.55 47.32% $5,297.16

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------


Contractual & Professional Services

7840 Audit Services 11,700.00 0.00 0.00 0.00 0.00% $6,000.00

7841 Accounting Services 1,800.00 0.00 1,800.00 1,800.00 100.00% $0.00

7842 Publication Fees 100.00 0.00 0.00 0.00 0.00% $0.00

7843 Professional/CAFR Fees 600.00 0.00 160.00 160.00 26.67% $160.00

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

TOTAL AUDIT EXPENSES 14,200.00 0.00 1,960.00 1,960.00 13.80% $6,160.00

AUDIT NET FUND TOTAL (Excess of Revenue over Expenses)(2,200.00) 2,831.44 887.11 3,718.55 65.48% ($831.57)

CAPITAL IMPROVEMENT FUND (50)

INCOME SOURCES

4103 Interest Income 39,000.00 4,675.02 14,793.32 19,468.34 49.92% $13,107.19

4106 Bond Proceeds 0.00 0.00 0.00 0.00 #DIV/0! $0.00

4202 Miscellaneous 0.00 0.00 0.00 0.00 #DIV/0! $0.00

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Income 39,000.00 4,675.02 14,793.32 19,468.34 49.92% $13,107.19

4109 Fund Transfer 360,000.00 0.00 0.00 0.00 0.00% 0.00

EXPENDITURES

7980 Design Services 0.00 0.00 0.00 0.00 #DIV/0! $0.00

7981 Facilities & Parks Improvements 550,000.00 39,086.51 10,462.87 49,549.38 9.01% $378,482.01

------------------ ------------------ ------------------ ------------------ ------------------ ------------------

TOTAL CAPITAL EXPENSES 550,000.00 39,086.51 10,462.87 49,549.38 9.01% $378,482.01

CAPITAL NET FUND TOTAL (excess of Revenue over Expenses)(151,000.00) (34,411.49) 4,330.45 (30,081.04) -154.51% ($365,374.82)

TOTAL OTHER INCOME 646,477.00 83,662.89 133,325.81 216,988.70 33.56% $233,591.34

TOTAL TAX LEVY 1,673,183.00 380,059.38 382,598.17 762,657.55 45.58% $729,737.57

TOTAL REVENUE 2,319,660.00 463,722.27 515,923.98 979,646.25 42.23% $963,328.91

TOTAL EXPENSES 2,411,714.00 228,215.02 346,386.56 574,601.58 23.83% 952,479.72

TOTAL NET FUND TOTAL (excess Rev. over Exp.) (92,054.00) 235,507.25 169,537.42 405,044.67 41.35% $10,849.19

TOTAL REVENUE & FUND TRANSFERS 2,769,660.00 463,722.27 515,923.98 979,646.25 35.37% $963,328.91

TOTAL EXPENSES & FUND TRANSFERS 2,861,714.00 228,215.02 346,386.56 574,601.58 20.08% $952,479.72

TOTAL NET FUND TOTAL W/TRANSFERS (Excess Revenue (92,054.00) 235,507.25 169,537.42 405,044.67 41.35% $10,849.19

over Expenses and Transfers)

Date Num Memo Account Paid Amount

Alpha Baking Co.08/13/2019 7452 Invoice of 7/18 - Party in Park 640-810 · Thursday Summer Nig... 118.84

Total Alpha Baking Co. 118.84

Bounce Houses R Us LLC08/22/2019 7463 Food Truck Rally 8/24/19 640-242 · Food Truck Rally Service 1,775.00

Total Bounce Houses R Us LLC 1,775.00

Cozette, Alexandra_V08/13/2019 7458 Reimburse Summer Camp Su... 640-807 · Summer Camp Supplies 102.15

Total Cozette, Alexandra_V 102.15

Gold Medal Products08/13/2019 7454 Invoice 357961 - Party in Park 640-810 · Thursday Summer Nig... 278.76

Total Gold Medal Products 278.76

Griest, Julia Robling08/13/2019 7455 2430.1001 640-231 · Program Contractual S... 150.0008/13/2019 7455 2430.1003 640-231 · Program Contractual S... 60.0008/13/2019 7455 2430.1004 640-231 · Program Contractual S... 60.0008/13/2019 7455 2430.1007 640-231 · Program Contractual S... 120.00

Total Griest, Julia Robling 390.00

M&M Sports Inc08/13/2019 7456 Invoice 55401 510-715 · Board Expenses 78.00

Total M&M Sports Inc 78.00

Menards08/14/2019 7460 Maintenance & Equipment R&R 530-802 · Maintenance Equipme... 132.10

Total Menards 132.10

Mihajlovic, Dalibor Dali Tennis LTD08/13/2019 7453 Tennis Camp 1120.3140 640-234 · Summer Camps 1,880.00

Total Mihajlovic, Dalibor Dali Tennis LTD 1,880.00

Petty Cash08/20/2019 7462 Metra to get liquor license 640-832 · Food Truck Rally Supp... 9.5008/20/2019 7462 Summer Camp reimbursement 640-807 · Summer Camp Supplies 10.9908/20/2019 7462 Staff Expense 610-706 · Staff Expenses 9.3808/20/2019 7462 Midwest Inst. Lunch 510-706 · Staff Expenses 30.00

Total Petty Cash 59.87

Race Time, Inc.08/13/2019 7459 Makin Tracks Race date 9/21 640-240 · Makin Tracks Service 750.00

Total Race Time, Inc. 750.00

Sprague Distributing Co.08/13/2019 7457 Invoice 6864 - September-Dec... 610-714 · Postage & Delivery - ... 550.00

Total Sprague Distributing Co. 550.00

Tayloe Glass Company08/14/2019 7461 Replacement Glass Keystone 520-826 · Keystone Center R & R 562.00

Total Tayloe Glass Company 562.00

TOTAL 6,676.72

River Forest Park DistrictMonthly Disbursements by Vendor

Cash Basis August 13 - 31, 2019

Page 1


Anna Dowd08/29/2019 7464 Returned FOB key 10-4233 · Platform Ten. Membership ... -10.00

Total Anna Dowd -10.00

TOTAL -10.00

River Forest Park DistrictCustomer Disbursements

Cash Basis August 13 - 31, 2019

Page 1


3 Point Athletics09/09/2019 7489 Invoice RFPD CAMP 8.5.19 640-234 · Summer Camps 3,183.0009/09/2019 7489 Invoice RFPD JRHOOPS June... 640-230 · Athletic Program Service 540.00

Total 3 Point Athletics 3,723.00

All Star Sports Instruction, Inc.09/09/2019 7515 Dodgeball & Volleyball 640-234 · Summer Camps 2,030.0009/09/2019 7515 Golf Skills Summer II 2019 - In... 640-230 · Athletic Program Service 228.00

Total All Star Sports Instruction, Inc. 2,258.00

Alyson Hisser_V09/09/2019 7500 Food Truck Rally 640-242 · Food Truck Rally Service 44.00

Total Alyson Hisser_V 44.00

Ancel, Glink, P.C.09/09/2019 7468 August 9 Invoice 610-205 · Legal Service - Rec 752.50

Total Ancel, Glink, P.C. 752.50

Anderson Lock Co. Ltd09/09/2019 7466 Invoice 1016212 525-212 · PT FOB Keys 138.43

Total Anderson Lock Co. Ltd 138.43

Arrow Locksmith Service09/09/2019 7467 Invoice 8946 520-821 · Depot R&R 6.50

Total Arrow Locksmith Service 6.50

AT&T09/09/2019 7517 July 26-Aug 25 520-903 · Depot Telephone 78.15

Total AT&T 78.15

Audrey Matais_V09/09/2019 7499 Food Truck Rally 640-242 · Food Truck Rally Service 44.00

Total Audrey Matais_V 44.00

Beto, John_V09/09/2019 7494 Staff Expense 510-706 · Staff Expenses 37.60

Total Beto, John_V 37.60

Canon Solutions America, Inc.09/09/2019 7471 610-705 · Canon Copier Mainten... 234.1209/09/2019 7471 Account 1069723 - Aug 1 2019 510-705 · Canon Copier Mainten... 117.06

Total Canon Solutions America, Inc. 351.18

City Fence Solutions Inc09/09/2019 7470 Invoice 18204 7981.8 · F/Y 19-20 Capital Projects 10,890.00

Total City Fence Solutions Inc 10,890.00

Comcast09/09/2019 7508 8771 20 123 0122198 610-207 · Website Service - Rec 142.6709/09/2019 7508 Invoice 9/21/19 520-906 · Cable Depot 29.01

Total Comcast 171.68

ComEd09/09/2019 7474 7920 Central Ave 6/28-7/30 530-923 · ELectric - Athletic Field... 578.7409/09/2019 7474 7715 W Greenfield St 7/1-7/31 530-922 · Park Security Lights 23.4309/09/2019 7474 7920 Central Ave 6/28-7/30 525-941 · Platform Tennis Lights 84.2609/09/2019 7474 7920 Central Ave 6/28-7/30 520-931 · Keystone Pavillion Ele... 63.2609/09/2019 7474 7810 Lake St 6/30-7/30 520-917 · Maintenance Fac. Elec... 106.3709/09/2019 7518 7970 Washington 7/30-8/28 520-913 · Washington Com Elect... 49.2209/09/2019 7474 7354 Division St 7/1-7/31 520-909 · Priory Electricity 79.2209/09/2019 7474 Bonnie Bra 7/12-8/12 520-901 · Depot Electricity 73.7509/09/2019 7474 401 Thatcher 6/28-7/30 520-901 · Depot Electricity 408.19

Total ComEd 1,466.44


Cash Basis September 1 - 9, 2019

Page 1


Computer Explorers09/09/2019 7473 Invoice 449487 640-234 · Summer Camps 1,200.00

Total Computer Explorers 1,200.00

Crown Trophy09/09/2019 7472 Invoice 36829 525-211 · Platform Tennis Merch... 34.00

Total Crown Trophy 34.00

Davis Tree Care and Landscape, Inc.09/09/2019 7492 Invoice 12797 530-246 · Tree Services 4,058.75

Total Davis Tree Care and Landscape, Inc. 4,058.75

Emily Kunst_V09/09/2019 7498 Food Truck Rally 640-242 · Food Truck Rally Service 44.00

Total Emily Kunst_V 44.00

Fastsigns09/09/2019 7495 Invoice 65-57849 640-836 · Marketing/Advertising 90.00

Total Fastsigns 90.00

Fun Express, LLC09/09/2019 7475 Invoice 697526477-01 8/9/19 640-809 · Makin Tracks 31.9609/09/2019 7509 Invoice 697715930-01 640-808 · Birthday Party Supplies 126.8609/09/2019 7475 Special Events 640-806 · Special Events Supplies 146.87

Total Fun Express, LLC 305.69

Grainger09/09/2019 7516 Invoice 9272843419 - Cold Pa... 640-817 · Safety Supplies 79.48

Total Grainger 79.48

Griest, Julia Robling09/09/2019 7510 2430.1005 640-231 · Program Contractual S... 60.0009/09/2019 7510 2430.1015 640-231 · Program Contractual S... 40.00

Total Griest, Julia Robling 100.00

Hinckley Springs09/09/2019 7502 Office Supplies 610-701 · Office Supplies - Rec 16.50

Total Hinckley Springs 16.50

Home Depot09/09/2019 7503 August Statement 530-802 · Maintenance Equipme... 632.3809/09/2019 7503 Platform Tennis 525-214 · Platform Tennis R&R 275.2909/09/2019 7503 Park Buildings R&R 520-824 · Park Bathroom Buildin... 52.40

Total Home Depot 960.07

Hori09/09/2019 7484 2120.3131 640-231 · Program Contractual S... 450.00

Total Hori 450.00

IPRA09/09/2019 7511 Professional Development Sch... 610-722 · Professional Developm... 235.00

Total IPRA 235.00

Jeanie B Music LLC09/09/2019 7476 Special Event Oct 11, 2019 Ho... 640-236 · Special Event Service 625.00

Total Jeanie B Music LLC 625.00

Liecker, Heidi09/09/2019 7477 2120.3132 640-234 · Summer Camps 793.00

Total Liecker, Heidi 793.00

MAC Sports Group, Inc. Skyhawks09/09/2019 7478 Invoice 93909 640-234 · Summer Camps 2,937.60



Page 2


09/09/2019 7478 Invoice 93912 640-234 · Summer Camps 3,427.20

Total MAC Sports Group, Inc. Skyhawks 6,364.80

Michael C Sletten_V09/09/2019 7496 Food Truck Rally 640-242 · Food Truck Rally Service 44.00

Total Michael C Sletten_V 44.00

Molly Sletten_V09/09/2019 7497 Food Truck Rally 640-242 · Food Truck Rally Service 44.00

Total Molly Sletten_V 44.00

NiCor09/09/2019 7493 7920 Central 7/18-8/18 520-932 · Keystone Pavillion Hea... 167.0109/09/2019 7493 7810 Lake St. 6/19-8/16 520-918 · Maintenance Fac. Hea... 34.4109/09/2019 7493 7354 Division St. 7/18-8/16 520-910 · Priory Heating Fuel 19.4409/09/2019 7493 401 Thatcher 7/16-8/16 520-902 · Depot Heating Fuel 39.21

Total NiCor 260.07

NuToys Leisure Products09/09/2019 7480 Invoice 49400 530-801 · Park Equipment R&R 298.00

Total NuToys Leisure Products 298.00

Palos Sports09/09/2019 7481 Invoice 327379 640-809 · Makin Tracks 186.00

Total Palos Sports 186.00

PDRMA_V09/09/2019 7504 610-122 · Health Insurance-Rec 3,724.8609/09/2019 7504 Invoice 0819026H August 2019 510-122 · Health Insurance 5,958.43

Total PDRMA_V 9,683.29

Pit Stop09/09/2019 7486 Invoice PS288596 530-250 · Portable Restroom Ser... 440.00

Total Pit Stop 440.00

Play-Well TEKnologies09/09/2019 7483 2120.3134 640-234 · Summer Camps 3,360.00

Total Play-Well TEKnologies 3,360.00

Premier Sports Program, LLC09/09/2019 7485 1120.2101 640-234 · Summer Camps 2,040.0009/09/2019 7485 1120.2102 640-234 · Summer Camps 4,619.0009/09/2019 7485 1110.3130 640-234 · Summer Camps 2,448.0009/09/2019 7485 1120.3130 640-234 · Summer Camps 4,768.00

Total Premier Sports Program, LLC 13,875.00

QuickScores LLC09/09/2019 7482 Invoice 191441 610-213 · Reservation League S... 84.0009/09/2019 7482 Invoice 191632 610-213 · Reservation League S... 133.00

Total QuickScores LLC 217.00

Reinders, Inc.09/09/2019 7487 Invoice 4057140 530-809 · Athletic Field Maint. Su... 1,686.2409/09/2019 7487 Invoice 1798115 530-802 · Maintenance Equipme... 120.69

Total Reinders, Inc. 1,806.93

Roy Strom Refuse Removal Serv., Inc.09/09/2019 7512 Invoice 43099 530-817 · Trash Disposal 595.10

Total Roy Strom Refuse Removal Serv., Inc. 595.10

S & S Worldwide09/09/2019 7488 IN100221635 640-807 · Summer Camp Supplies 6.60



Page 3


Total S & S Worldwide 6.60

Sam's Club09/09/2019 7506 Statement 8/23 610-706 · Staff Expenses 242.9809/09/2019 7506 Janitorial 520-825 · Janitorial/TP/Paper To... 18.8609/09/2019 7506 Staff Expense 510-706 · Staff Expenses 63.34

Total Sam's Club 325.18

Schauer Hardware09/09/2019 7513 Statement of 8/31/19 520-824 · Park Bathroom Buildin... 13.4909/09/2019 7513 Depot R&R 520-821 · Depot R&R 7.64

Total Schauer Hardware 21.13

Selden Fox, LTD09/09/2019 7491 Audit April 30, 2019 7840 · Audit Services 6,000.00

Total Selden Fox, LTD 6,000.00

Sletten, Michael_V09/09/2019 7505 Reimbursement for MIPE Meet... 510-722 · Professional Developm... 30.00

Total Sletten, Michael_V 30.00

Staples Business Advantage09/09/2019 7520 Office Supplies 610-701 · Office Supplies - Rec 38.3609/09/2019 7520 Office Supplies - Aug 2019 510-701 · Office Supplies 38.37

Total Staples Business Advantage 76.73

Stille, Karen_V09/09/2019 7501 Mileage Reimbursement 610-723 · Mileage Reimburseme... 11.83

Total Stille, Karen_V 11.83

Verizon Wireless09/09/2019 7507 July 19-Aug 18 520-903 · Depot Telephone 101.56

Total Verizon Wireless 101.56

Village of River Forest - fuel09/09/2019 7490 Invoice 2853 530-806 · Vehicle Fuel 705.13

Total Village of River Forest - fuel 705.13

Village of River Forest - water09/09/2019 7519 Greenfield/Franklin 7/31/19 530-921 · Irrigation/Water Founta... 23.3109/09/2019 7519 Chicago /Lathrop 530-921 · Irrigation/Water Founta... 23.3109/09/2019 7519 131 Forest Ave 530-921 · Irrigation/Water Founta... 23.3109/09/2019 7519 7810 Lake St 530-921 · Irrigation/Water Founta... 53.2809/09/2019 7519 7715 Greenfield St 530-921 · Irrigation/Water Founta... 23.3109/09/2019 7519 7920 Central Ave 530-921 · Irrigation/Water Founta... 1,446.1209/09/2019 7519 400 Keystone Ave 530-921 · Irrigation/Water Founta... 799.2009/09/2019 7519 401 Central 530-921 · Irrigation/Water Founta... 26.6409/09/2019 7519 7970 Wash 530-921 · Irrigation/Water Founta... 506.1609/09/2019 7519 Lathrop/Chicago 520-920 · Maintenance Fac. Water 1,058.9409/09/2019 7519 7810 Lake St 520-920 · Maintenance Fac. Water 77.3509/09/2019 7519 7810 Lake 520-920 · Maintenance Fac. Water 206.4609/09/2019 7519 7970 Washington 520-916 · Washington Com Water 66.6009/09/2019 7519 401 Thatcher Ave 520-904 · Depot Water 165.7509/09/2019 7519 401 Thatcher Ave 520-904 · Depot Water 23.31

Total Village of River Forest - water 4,523.05

Wallace-Mills, Lynn09/09/2019 7514 2430.1012 640-231 · Program Contractual S... 80.00

Total Wallace-Mills, Lynn 80.00

Wiliams, Jonathan09/09/2019 7479 1120.3100 640-234 · Summer Camps 988.00

Total Wiliams, Jonathan 988.00

Wilson Sporting Goods



Page 4


09/09/2019 7465 clinics and lessons 640-833 · Paddle Tennis Progra... 535.3509/09/2019 7465 Member balls 525-211 · Platform Tennis Merch... 2,075.0009/09/2019 7465 Sales 525-211 · Platform Tennis Merch... 415.00

Total Wilson Sporting Goods 3,025.35

TOTAL 82,021.72



Page 5

River Forest Park District

Memo To: Board of Commissioners

From: John Beto

cc: Michael Sletten

Date: 09/09/2019

Re: September Board Report – Park Services

Baseball/Softball Fields Staff continues to drag all infields fields once a week until late fall. This will keep the weeds out of the infields. Soccer Fields Staff has completed setting up the soccer fields, securing goals, and hanging nets. Staff will repaint all soccer fields on Thursday or Friday every week depending on weather. Sled Hill The top of the hill was in need of repair. Staff has filled in ruts, seeded, installed a seed blanket, and fenced the area until grass is established. The fence will be removed in early November in time for the sledding season. Forest/Iowa Triangle Staff has begun cutting down all brush and weeds along railroad embankment .Once completed, the site will be rototilled and planted with wildflower seed. Washington Square Thirteen loads of topsoil are scheduled to be delivered beginning 9/5 for the filling in of the grass field north of the tennis courts. Staff will be moving and grading the topsoil. Once completed, the area will be used as a micro soccer field in the fall, 2020.



From: Karen Stille, Mark Macek

CC: Michael Sletten

Date: 9/9/2019

Re: September Board Report – Recreation Services

Autumn Fun Guide The Autumn Fun Guide is available online and has been delivered to River Forest residents. Registration is open for residents and non-residents. Expect to see 19 NEW programs, 2 NEW Special Events, and 1 NEW birthday party package theme. Athletic Programs Supplemental Baseball Training (ages 8-11): Practice is held on Tuesdays at Keystone West Depot Baseball Field from 9/9-10/7. This program is designed for participants to continue working on their fundamentals moving into their current or upcoming season. Adult-Tot Sports & Sports and More (ages 2-3, 3-5): These classes are held on Wednesdays at Washington Square Park from 9/4-10/9. These Hot Shot Sports classes have a similar goal in introducing sports movements and techniques. Children’s Tennis (ages 5-6, 7-9): Students will be taught basic racquet skills as well as progress in drills and competitions based on their age group and ability. This class runs on Tuesdays & Thursdays from 9/3-10/8. Boys & Girls Lacrosse (grades K-8): This program is combined with Oak Park and focuses on growing the game of lacrosse in terms of skills and knowledge. Each age group is split up and will play games, having practices and attend clinics on various days throughout the fall season at various locations. Flag Football Skills (ages 3-5, 6-8): These classes will increase skill level and overall knowledge of the game. Speed and agility drills will be used to help balance, lateral and linear movements and explosiveness from a stance. No contact or tackling. These programs run from 9/16-10/21 at Washington Square Park Pre-School Soccer (ages 3-6): These classes are taught by coaches of Chicago Edge Soccer Club and run on Tuesdays & Thursdays with various times for each age group. Using exciting exercises and games, the players will learn fundamental skills such as foot-eye coordination, dribbling, passing, ball control and shooting. Adult Co-ed Sand Volleyball League – Fall Season: The Sand Volleyball League currently has 6 teams. Teams are playing on Sunday afternoons at Constitution Park Sand Volleyball Courts beginning on September 15. Adult Co-ed Bocce League – Fall Season: The Bocce league currently has 6 teams. Teams are playing on Saturdays at Memorial Parkway Bocce Courts beginning on September 14. Platform Tennis Membership registration has been open; we currently have 166 adult members. 26 are new members and 140 are returning members. Of the 166 members, 85 are signed up for the fall men’s house league and 84 are

signed up for the fall women’s house leagues. 14 are signed up for the Women’s Travel League and 56 are signed up for the Men’s Travel League. There are a number of paddle lessons available this fall (no membership needed) on a variety of dates/times: Men’s lessons, coed lessons, women’s lessons, and Youth Lessons (New). All lessons are taught by our new Pro, Laura Berendt whom all members are excited to start working with. The Platform Tennis Kick-Off Social is Friday, September 13 from 7-10 pm. The social is free to all members and is a great opportunity to socialize and enjoy light refreshments. NEW Dance Programs Ellie Olayo will be returning to teach dance classes, along with a NEW dance instructor, Anneliese Ayers. Ellie and Anneliese have different backgrounds, which allows for a variety of dance genres. Anneliese is a company alumni from Beth Fowler School of Dance in Genoa, IL. She is a recent graduate from Concordia University Chicago with a Bachelor of Arts in English and minor in Theatre. Her experience includes the Nutcracker, The Fantasticks, and choreography credit for The Collective’s (Concordia Chicago) production of The Man of La Mancha. The Park District is very excited to have Anneliese join our dance program. All dance classes take place at The Depot beginning September 17th. At the end of the session, a Holiday Dance show is scheduled on December 8th at Roosevelt Middle School. All classes will perform on stage in the school auditorium. Our Special Dance - NEW (ages 5-10 with Ellie): Kids will enjoy dancing to jazz and pop holiday favorites. My First Dance - NEW (ages 1-3 with parent with Ellie): Children and their special adult will attend class together and dance to jazz and pop holiday styles. Holiday Dancers - NEW (ages 3-4, 5-10 with Ellie): Kids will dance to holiday favorites in jazz and pop styles – classic and new age songs. Beginning Ballet - NEW (ages 6-10 with Anneliese): This class will focus on primary technique used by classically-trained dancers everywhere. Pulling elements from the Cecchetti and Russian methods, beginning dancers will build awareness and flexibility in the body. Class structure will consist of stretches, barre practice, and center work. Beginning Tap - NEW (ages 6-10 with Anneliese): This class will focus on primary tap skills and techniques. Beginning tap dancers will learn foot positions and steps combined with body awareness and placement. Creative Ballet – NEW (ages 3-5 with Anneliese): This class will incorporate basic principles of ballet with creative and organic movements. Class structure will consist of light stretches, barre practice and center work. Creative Tap– NEW (ages 3-5 with Anneliese): This class will incorporate basic principles of tap with creative and organize movements. Class structure will consist of rhythm exercises, foot positions and steps, and repertoire work. Adult Program Bridge for Level 1, Level 2, & Level 3 (ages 18 & up): The bridge classes at The Depot continue to gain popularity. The instructor offers three levels, with a total of 28 people (and growing). Special Events Family Campout (all ages with at least 1 adult chaperone per family): The 8th Annual Campout is scheduled for Friday, September 27-Saturday, September 28 at Priory Park. Families will enjoy storytelling by the River Forest Public Library Staff, an onsite Solar System Ambassador, and a Campfire with S’mores. Byline Bank Makin’ Tracks 5K Run/Walk (ages 7 & up): The 22nd Annual 5K Run/Walk is scheduled for Saturday, September 21st at Concordia University. Registration is open and available at signmeup.com/129560 or at rfparks.com. Net proceeds benefit the West Suburban Special Recreation Association.



From: Mary Dominguez and Rhonda Brewer

CC: Michael Sletten

Date: 9/9/19

Re: August Board Report - Administration & Finance

Financials Total revenue YTD is higher than last year primarily as a result of higher tax collections at $766k. Expenses are considerably less than last year due to lower capital expenditures, resulting in a total net income of $405k YTD compared to $11k for the same period in the previous year. Budget Negative Numbers Corporate Miscellaneous expense has a negative value of ($90). This was a reversal of a previous erroneous bank charge. Athletic Field Maintenance Supplies has a ($2,262) value due to a reimbursement from RF Baseball Audit The Audit has been completed and is being presented to the board at the September Meeting. Health & Wellness The “Locomotion Challenge” ended September 1st. Our team came in 54th place out of 73. That’s pretty good considering there were only 3 staff members that joined the challenge. Personnel/Payroll Our Athletic manager and our Communications Marketing Supervisor resigned. We hired a new Athletic Manager who started September 5th. September 4th is the anniversary of Mike and Karen. They are celebrating their 12 year anniversary. Safety Our training at our August safety meeting was our Safety Goal Policy and Safety and Protection of our Student Athletes. The policies and information are on our website and the Athletic Manager has contacted the Soccer organizations with reminders about the policies.



From: Michael Sletten

Date: 9/9/19

Re: September Board Report

2018-2019 Audit Presentation

Mike Kram, Selden Fox, will be at the meeting to present the 2018-2019 draft Audit. The Board will take action on the Audit at their October Board Meeting.

Reports Staff Reports The Staff Reports are included in your Board Packet. Rhonda Brewer will be at the Board Meeting to answer questions on the draft Audit. WSSRA Report The next WSSRA Board Meeting is on September 10th at the Park District of Forest Park. The West Suburban Special Recreation Foundation is hosting a casino night fundraiser (Fallin for Our Stars) at Cheney Mansion on Friday, October 18th. If any Board member and a guest wish to attend please let me know by September 27th. Parks Foundation Report The Board recently visited a number of business on Madison Street looking for fundraising partnership opportunities. The next Parks Foundation Board Meeting is October 10th. Village Collaboration Committee Report The next Village Collaboration Committee Meeting is TBD.

Old Business Recreation Center Collaboration/YMCA Collaboration The Architect is expected to present a draft of the Feasibility Study by October 1st. Staff has had a couple of meetings with Phillip Jimenez, YMCA CEO, regarding the possible collaboration with the YMCA at the Menards site in Melrose Park. We have conveyed our needs of a high school sized gymnasium with a walking track, a 1,200 SF program room, and the possibility of additional programming space weekday mornings and evenings. The YMCA has set of mid-December date to enter into a contract with Menards, and needs commitments from potential partners to secure financing. The YMCA is requesting $3 million from the Park District to secure our partnership. The discussions have been preliminary, and there have been no discussions on what the $3 million buys. In addition, no program feasibility or needs assessment studies have been conducted or community surveys performed. The Village has indicated that they will continue with the Recreation Center Collaboration with or without the Park District. As the Park District has an IGA with our local governmental partners through the end of the year, and public funds are already being expended for a feasibility study, staff recommends the Board table the YMCA Collaboration until the Recreation Center Collaboration discussions have concluded.

Permanent Closure of Keystone Avenue Between Keystone Park President Roloff and I met with Village representatives to discuss the closure of Keystone Avenue between the parks. Due to the potential impact of this street closure, the Village has asked for a traffic and parking study (estimated cost of $25,000) and a conceptual site plan for the use of the closed street (estimated cost of $10,000) before the Village can engage in discussion on this idea. President Roloff will provide comments at the Board Meeting. Priory Park Entry Enhancement: Attached is a site plan for the Williams Street entrance at Priory Park. If the Board wished to use multiple surfaces for the path entrance, transition point distances of 50’, 100’ and 125’ have been identified. From the street view, the path has a crown about 125’ off the sidewalk. The estimated costs for the various surfaces are as follows:

• Asphalt Path: $7.41/SF • Permeable Brick Pavers: $29.63/SF • Stamped Concrete: $22.00/SF

To split the surface between asphalt and stamped concrete/permeable brick pavers is going to be aesthetically difficult. If the break is at the crown, half the new path will be stamped concrete/permeable brick pavers and at a significantly higher cost. If the transition is at 50’ or 100’, the split between the surfaces is visible off Williams Street. With the use of permeable paver brick, the split could be a hazard with pedestrians. Staff recommends the entire path surface remain asphalt, and the path will be sloped and slightly elevated to avoid the puddles. Priory Park Shade Attached are two options for shade structures over one or both playgrounds at priory Park. The first option is the installation of a 4 post 30’x 30’canvas hip structure over the 3-5 year old play unit. The price for the shade structure is $12,340.00 plus $7,404.00 for installation = $19,744.00. The hip structure is typically use in the south and west US, and used at preschool centers in the Chicago area. The second option is the installation of 12’x12’ permanent shade umbrellas over the 3-5 years old play unit, the 5-12 years old play unit, and the middle seating area. The umbrella over the 3-5 years old unit would be a cantilevered umbrella attached to a single post. The cantilevered umbrella is required as the post needs to be outside the fall zone, and this will affect how much the structure is shaded. The price for this option is $19,120.00 plus $11,472 for installation = $30,592.00. The shade umbrellas are more commonly used in the Chicago area, and have an aesthetic value. All our parks are designed in open areas, so if we are going to start installing shade structures over one playground, then it should be expected that this will occur for all our other playgrounds. If the Board wishes to add shade over the play structures, staff recommends the installation of the umbrella over the seating area and one umbrella over the 5-12 years old unit at an estimated cost of $12,169.00 installed, and then re-evaluate future shade needs after the first installation. The use of shade umbrellas will be included in all future playground designs.

Other

Village Board Meeting: The Village has informed us on August 13th that a minor amendment approval to the Keystone Planned Development Ordinance would be required to convert the 2 Keystone Park East ball field infields from clay to synthetic turf. This has been placed on the September 9th Village Board Meeting Agenda, 7:00 PM. To be able to make a presentation at the Village Board Meeting, the Park Board Meeting will need to adjourn no later than 6:55 PM. Platform Tennis: Members of the Platform Tennis Committee have requested the Park District to consider construction of 2 more platform tennis courts and the construction of a paddle hut to be ready for use by September 1, 2020. Staff will review possible site options, financials, and community/member support before drafting a document for review by the Board. The Committee Members have been told that is process will take some time. The Depot Interior Renovation Project: The contractor has yet to submit all the paperwork for the final payment, so the final payout check has yet to be sent.

Documents

Regular Board Meeting September 9, 2019, 6:00 PM 401 ... · The Board directed Director Sletten to draft a letter to the ... Rec'd 125 Cafeteria Plan 519.16 Refunded Expenses 5,143.00