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REGULAR BOARD MEETINGREVISED AGENDA
Date: Tuesday, June 17, 2014
Time: 7:30 pm
Location: Catholic Education Centre - Board Room
802 Drury Lane
Burlington, Ontario
Pages
1. Call to Order
1.1 Opening Prayer: L. Pacenti (System Chaplaincy Leader)
1.2 Motions Adopted In-Camera
2. Approval of the Agenda
3. Declarations of Conflict of Interest
4. Presentations
4.1 Presentation to Outgoing Student Trustees (D. Rabenda)
4.2 Ontario Association of Parents in Catholic Education (OAPCE) Awards 2014 (T.Overholt
1 - 1
5. Delegations
6. Approval of Minutes
6.1 Regular Board Meeting - June 3, 2014 2 - 8
7. Business Arising from Previous Meetings
7.1 Summary of Outstanding Items from Previous Meetings 9 - 9
8. Action Items
8.1 Notice of Motion - Catholic Parent Involvement Committee Award (P. Marai) 10 - 10
8.2 2014-2015 Budget Estimates (Final) (P. McMahon) 11 - 39
8.2.1 2014-2015 Budget Presentation 40 - 58
8.3 Social Studies Resource Selection (J. Nigro) 59 - 60
8.4 Renaming of Pope John Paul II School (P. Dawson) 61 - 61
9. Staff Reports
1
10. Information Items
10.1 Student Trustees Update (M. Thomas)
10.2 International Education - CAPS-I Conference (C. Cipriano) 62 - 64
10.3 Concussion Protocol - Verbal Update(T. Overholt)
10.4 Budget Report for September 1, 2013 to May 31, 2014 (P. McMahon) 65 - 70
10.5 Capital Projects Report as at May 31, 2014 (P. McMahon) 71 - 89
10.6 Construction Reports (G. Corbacio) 90 - 97
11. Miscellaneous Information
11.1 CPIC Minutes (May 12, 2014) 98 - 101
11.2 SEAC Minutes (May 26, 2014) 102 - 105
12. Correspondence
13. Open Question Period
14. In Camera
15. Resolution re Absentees
16. Adjournment and Closing Prayer: D. Rabenda
2
Ontario Association of Parents in Catholic Education Award 2014 Page 1 of 1
Regular Board Meeting Tuesday, June 17, 2014
PRESENTATION REPORT ITEM 4.2
ONTARIO ASSOCIATION OF
PARENTS IN CATHOLIC EDUCATION (OAPCE) AWARD 2014
PURPOSE:
The Halton Catholic District School Board recognizes Lisa Koster, recipient of the Ontario Association of
Parents in Catholic Education - Volunteer Parent of the Year Award 2014.
BACKGROUND INFORMATION:
The Volunteer Parent of the Year Award is presented annually to a parent that goes above and
and/or school board and supports the aims and goals of OAPCE.
This evening, we recognize Lisa Koster, parent at Notre Dame Catholic Secondary School, Burlington and
Past Chair of the Catholic Parent Involvement Committee, as the recipient of this distinguished award.
Lisa is a strong advocate for the voice of parents, and guardians, of children enrolled in our Catholic
schools. Lisa nurtured the passion for Catholic Education by providing and strengthening active
leadership and partnership in her school community and at the system level through the Halton Catholic
District School Board Catholic Parent Involvement Committee (CPIC). Lisa was one of the first official
members of CPIC; the first CPIC chair; and also helped implement the 1st HCDSB Parent Conference;
webinars for parents; and social media for CPIC communication to name just a few of her
accomplishments.
CONCLUSION:
This evening, we extend gratitude and recognition to Lisa Koster for her active participation with parents,
and educational and community partners to influence positive parent engagement for student success in
our schools.
REPORT PREPARED AND T. OVERHOLT
SUBMITTED BY: SUPERINTENDENT OF EDUCATION, SCHOOL SERVICES
REPORT APPROVED BY: P. DAWSON
DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD
1
MINUTES OF THE REGULAR BOARD MEETING
Date:
Time:
Location:
June 3, 2014
7:30 pm
Catholic Education Centre - Board Room
802 Drury Lane
Burlington, Ontario
Members Present A. Danko
A. Iantomasi, Vice Chair of the Board
A.A. LeMay
P. Marai (Teleconference)
J. Michael
J. Morrison
D. Rabenda, Chair of the Board
J.M. Rowe
E. Viana
Student Trustees J. Barron
E. Shepherd
Student Trustee Excused: M. Thomas
Staff Present B. Browne
C. Cipriano
G. Corbacio
P. Dawson, Secretary of the Board
P. McMahon
C. McGillicuddy
L. Naar
J. Nigro
T. Overholt
T. Pinelli
Also Present J. Ammendolia, Watson & Associates Economists Ltd.
H. Caton, Reporter
C. Kemeni, Student Trustee for 2014-2015
Duke of Edinburgh Awards Recipients, Bishop Reding
J. Louzado, Student Trustee for 2014-2015
R. Negoi, Senior Administrator, Financial Services
L. Stocco, Administrator, Strategic Communications Services
B. Teichman, McCarthy Tetrault
F. Thibeault, Administrator, Planning Services
Recording Secretary D. Ross
1. Call to Order
The Chair called the meeting to order.
1.1. Opening Prayer: M. Lozowski, Chaplaincy Leader, Bishop Reding Catholic
Secondary School
The meeting opened at 7:30 p.m. with a prayer led by M. Lozowski, Chaplaincy Leader at
Bishop Reding Catholic Secondary School.
2
Regular Board Meeting - June 3, 2014 2
1.2. Motions Adopted In-Camera
A. Iantomasi read the information provided in-camera.
Re-Designation of Position from Assistant Superintendent of Education to
Superintendent of Education
That the Halton Catholic District School Board approve the appointment of Colin
McGillicuddy as Superintendent of Education, effective June 30, 2014 until August 31,
2018.
Department Head
Antonio Mule appointed as Department Head effective September 1, 2014 for a period of
up to four (4) years.
Acting Department Head
Ivan Yurgan appointed as Acting Department Head effective September 1, 2014 for a
period of up to one (1) year.
Retirements
Carla Favero and Sheila Mascarin effective June 30, 2014.
Elementary School Vice Principals
Gino Giacalone and Viviana Varano appointed as Elementary School Vice Principals
effective September 1, 2014.
#86/14
Moved by: E. Viana
Seconded by: P. Marai
RESOLVED, that the Halton Catholic District School Board approve the motions adopted
in-camera. CARRIED
2. Approval of the Agenda
The following item was added to the agenda:
2.1. Added Item 10.7 - Notice of Motion - CPIC Award (P. Marai)
#87/14
Moved by: E. Viana
Seconded by: J. Michael
RESOLVED, that the agenda be accepted as amended. CARRIED
3. Declarations of Conflict of Interest
There were no conflicts of interest declared.
3
Regular Board Meeting - June 3, 2014 3
4. Presentations
4.1. The Duke of Edinburgh Awards 2013-2014 (T. Pinelli)
T. Pinelli provided trustees with information regarding the Duke of Edinburgh Awards for
the 2013-2014 school year and recognized the parents for supporting their children, as
well as the Principal, A. Flynn and Guidance Counsellor, J. Brydges. The following award
winning students were presented with a pin and a certificate of distinction by the Chair of
the Board and the Director of Education: K. Aleong, A. Hamilton, D. Labuga, S.D. Mora,
L. Pilozo Hibbit, P. Srkianth, and J. Tomczyk for their service, adventurous, skills and
physical abilities. Two additional recipients, K. Houle-Tielemans and J. Lebel were unable
to attend.
The Chair of the Board congratulated all recipients on attaining this prestigious award and
for their valued contributions to the local communities.
4.2. Proposed 2014 Amendment to 2013 Education Development Charges By-Law
(P. McMahon)
The Chair of the Board commented on the proposed 2014 Amendment to 2013
Education Development Charges By-Law which would increase the charges as a result of
escalating land values.
The Chair invited J. Ammendolia of Watson & Associates and B. Teichman from Overland
LLP to make a presentation on the proposed Amendment to the 2013 Education
Development Charges (EDC) Amendment By-law. J. Ammendolia indicated that the
purpose of the meeting was to consider passage of the proposed amendment. He
commented that since the last review, Milton has experienced a 30% increase in land
value and North Oakville, has experienced a 40% increase. The proposed charge for
uniform residential education development charge per dwelling unit will be $1,839 and
$0.47 per square foot of gross floor area applied to non-residential.
In response to questions, staff acknowledged that Burlington, south Oakville and Halton
Hills have not experienced significant increases.
B. Teichman confirmed that the Board had satisfied all legal requirements. He also
confirmed that the calculations and methodology used by Watson & Associates complied
with the requirements of the governing legislation and on that basis, the Board was
authorized to pass the amendment.
The Chair of the Board invited delegates to come forward and provide their view on the
proposed by-law. There were no delegates.
The Chair proceeded to Item 8.1.
8.1. 2014 Amendment to 2013 Education Development Charges By-Law (P.
McMahon)
#88/14
Moved by: J. Morrison
Seconded by: A.A. LeMay
4
Regular Board Meeting - June 3, 2014 4
THAT it be resolved that the Halton Catholic District School Board enact an Education
Development Charge By-law amendment to apply to the Region of Halton;
THAT the amending EDC By-law be in the form attached hereto and that it amend the
-law 2013 in the following respects:
In paragraph 9, $1,839 as the Education Development Charge on each dwelling
unit in a residential development;
In paragraph 12, $0.47 as the Education Development Charge per square foot of
gross floor area applied to non-residential development. CARRIED
5. Delegations
There were no delegations.
6. Approval of Minutes
6.1. Regular Board Meeting - May 20, 2014
#89/14
Moved by: J. Michael
Seconded by: E. Viana
RESOLVED, that the minutes of the May 20, 2014 Regular Board Meeting be approved
as presented. CARRIED
7. Business Arising from Previous Meetings
7.1. Summary of Outstanding Items from Previous Meetings
The Summary of Outstanding Items from Previous Meetings was received as information.
8. Action Items
8.2. Core French Resource Selection (J. Nigro)
Information regarding the purchase of the Core French Resource Selection was presented
as a Staff Report at the May 20th Board meeting.
#90/14
Moved by: A.A. LeMay
Seconded by: J. Michael
RESOLVED, that the Halton Catholic District School Board approve the purchase of the
Echos Pro, Pearson-Grade 4 Core French Digital Resource. CARRIED
Trustee LeMay left the Board Meeting at 8:03 p.m.
9. Staff Reports
9.1. 2014-2015 Budget Estimates Update #3 (P. McMahon)
9.1.1. Presentation: 2014-2015 Budget Estimates Update # 3
R. Negoi presented the third update regarding the 2014-2015 budget estimates and
highlighted the changes made to the budget from the previous meeting, provided an
update on the budget process, information regarding the current reserve, details
5
Regular Board Meeting - June 3, 2014 5
regarding the accumulated surplus balance and identified revenues and expenditures. She
concluded her presentation by outlining the next steps. R. Negoi informed trustees that
the changes in enrolment projections will have an impact on the final outcome and
projected revenues. She briefly reviewed the new initiatives that have been included at
this point and those that have been put on hold until such time as additional revenues or
reduced expenditures materialize.
In terms of next steps, two more reviews of enrolment will be undertaken, senior staff will
reassess which new initiatives will be included or deferred and the final approval of the
budget is expected at the next Regular Board Meeting. The final estimates must be
submitted to the Ministry by June 30th, 2014.
There was some discussion regarding the reductions in the Facility Management budget
and the potential impact this might have on the ongoing maintenance of the schools. Staff
also commented on enrolment trends in the province and the impact of decreasing
and staffing. P. McMahon noted that enrolment
forecast sent to the Ministry are compared with actual registrations and staff work with
fairly conservative projections.
9.2. Social Studies Resource Selection (J. Nigro)
J. Nigro informed trustees that staff will be recommending the purchase of a core
resource for Grade 4 Social Studies at the June 17th Board meeting
10. Information Items
10.1. Student Trustee Update (M. Thomas)
J. Barron provided an update regarding the student senate meeting.
10.2. ETAC Trips (T. Overholt)
T. Overholt commented on the proposed trips. He acknowledged that the committee has
reviewed all trips. In terms of the foreign insurance provider, J.M. Rowe asked if the
Board had assurance that they would provide proper coverage. T. Overholt will follow-up
and report back to him.
T. Overholt also brought to the attention of trustees a trip not listed in the report involving
the Notre Dame soccer team who has advanced to OFSAA in Thunder Bay. He
acknowledged that the school has met all criteria.
10.3. Achieving: Staff Development-Professional Learning, Mentorship and Coaching
(L. Naar)
L. Naar provided trustees with information on the Halton Catholic District School Board
Staff Development Strategy as it relates to our system priority of encouraging all schools
and departments to engage in active, life-long, professional learning, mentorship, and
coaching consistent with the Principles of Staff Development. L. Naar identified several
6
Regular Board Meeting - June 3, 2014 6
strategies in place as well as professional learning supports that provide focused, on-
going learning opportunities for staff that will impact on Student Achievement.
In response to questions, staff provided information regarding the cost implications of the
mentoring program and assured trustees that staff is working within the allocated budget
from the Ministry. J. Nigro and L. Naar provided details regarding the NTIP program as
10.4. Home, School, Parish Partnerships (L. Naar)
L. Naar provided information on the implementation of the strategic priority of creating,
enhancing and promoting opportunities for staff, students, parents and parishes to
engage in opportunities to work together and deepen the connection between the home,
school and parish. L. Naar identified several activities and events implemented across the
system that promote and support the strong relationship between the home, school and
parish.
10.5. Strategic Communications - Update and Operational Plan (L. Stocco)
L. Stocco provided an update on the review and prioritized implementation of the
recommendations received through the communications audit, and a summary of the
areas of focus and accomplishments during the 2013-2014, as well those for the
upcoming school year.
L. Stocco responded to questions and provided information and timelines regarding the
process of updating the schools websites. A template is being created and staff intends
to roll it out in the next school year. She also identified some next steps in providing the
necessary tools and in-servicing of principals and their school community.
feedback the Board is receiving from the use of Twitter and Facebook for school
activities and board-wide events.
10.6. Provincial Consolidation of School Board Financial Statements Accountants'
Report with Respect to the Seven-Month Period from September 1, 2013
to March 31, 2014 (P. McMahon)
P. McMahon informed trustees that this report is brought forward annually and pointed
not find any exceptions. He recognized the work and contributions of L. Labenski,
Financial Analyst Business Services who undertook the majority of the work effort
referred to in the report and who is leaving for another place of employment, on Friday,
May 6, 2014.
7
Regular Board Meeting - June 3, 2014 7
10.7. Notice of Motion - CPIC Award (P. Marai)
The following notice of motion for the June 17, 2014 Board Meeting was presented as
information:
Whereas, The Catholic Parent Involvement Committee (CPIC) plays an integral part in
developing our vibrant school communities.
Whereas, many parents across the board spend countless hours volunteering for their
school communities.
Be It Resolved that a 'CPIC Parent Award' be created and administered by the Halton
Catholic Parent Involvement Committee.
11. Miscellaneous Information
11.1. SEAC Minutes - April 23, 2014
The minutes were presented as information.
12. Correspondence
There was no correspondence.
13. Open Question Period
There was no open question period.
14. In-Camera
There was no follow-up In-Camera session.
15. Resolution re Absentees
#91/14
Moved by: J.M. Rowe
Seconded by: A. Iantomasi
RESOLVED, that M. Thomas be excused from the meeting. CARRIED
16. Adjournment and Closing Prayer: E. Viana
#92/14
Moved by: E. Viana
Seconded by: J. Michael
RESOLVED, that the meeting adjourn at 8:50 p.m. with a prayer led by E. Viana. CARRIED
_________________________
Secretary of the Board
_________________________
Chair
8
Business Arising from Previous Meetings 14 06 17 Page 1
ITEM 7.1
BUSINESS ARISING FROM PREVIOUS MEETINGS
DATE OF THE
BOARD MEETING
AGENDA ITEM ACTION REQUIRED RESPONSIBILITY STATUS
October 15, 2013 Policy I-39 Use of and Support
for School Technology and Social
Media
2nd
Reading Policy Committee TBD
May 20, 2014 Assumption Catholic Secondary
School
Staff Report re: Assumption Catholic
Secondary School
G. Corbacio/
T. Overholt
October 7, 2014
9
(OECTA’s Participation in the June 29, 2014 Pride Parade) Page 1 of 1
Regular Board Meeting Tuesday, June 17, 2014
ACTION REPORT ITEM 8.1
CATHOLIC PARENT INVOLVEMENT COMMITTEE (CPIC) AWARD
RATIONALE AND RECOMMENDATION
RESOLUTION Moved by: P. Marai
Seconded by:
Whereas; the Catholic Parent Involvement Committee (CPIC) plays an integral part in developing our
vibrant school communities.
Whereas; many parents across the board spend countless hours volunteering for their school
communities.
Be It Resolved that a 'CPIC Parent Award' be created and administered by the Halton Catholic Parent
Involvement Committee.
P. MARAI
TRUSTEE
10
2014-15 Budget Estimates Report Page 1 of 8
Regular Board Meeting June 17, 2014
STAFF REPORT ITEM 8.2
2014-15 BUDGET ESTIMATES – FINAL
PURPOSE: To provide the Board with the final 2014-15 Budget Estimates. BACKGROUND:
The following information regarding the Board’s budget process was previously provided to Trustees:
1. Staff Report 9.1 – June 3, 2014 Regular Board Meeting – 2014-15 Budget Estimates Update (#3).
2. Staff Report 9.1 – May 20, 2014 Regular Board Meeting – 2014-15 Budget Estimates Update (#2).
3. Staff Report 9.1 – May 6, 2014 Regular Board Meeting – 2014-15 Budget Estimates Update (#1).
4. Budget Presentation – April 22, 2014 Trustee / Senior Staff Working Session – 2014-15 Budget Challenges and Priorities.
5. Information Report 10.6 – April 1, 2014 Regular Board Meeting – Release of 2014-15 Grants for Student Needs (GSN).
6. Staff Report 9.1 – February 18, 2014 Regular Board Meeting – 2014-15 Budget Estimates Schedule and Objectives.
7. Information Item 10.6 – November 19, 2013 Regular Board Meeting – Update on Financial Reporting to the Ministry of Education.
COMMENTS:
OVERVIEW
The Ministry released the 2014-15 Grants for Student Needs (GSN) on March 27, 2014. Consequently, staff prepared a budget update presentation outlining a preliminary estimate of expenditures and expected budget challenges and priorities for the year, which was discussed with Trustees and Senior Staff on April 22, 2014. This analysis was based on data compiled in advance of the Education Finance Information System (EFIS 2.0) forms being released.
11
2014-15 Budget Estimates Report Page 2 of 8
With the release of the EFIS 2.0 forms for the 2014-15 Budget Estimates on April 24, 2014, staff developed a preliminary draft budget, comparing estimated revenues and expenditures for the year. This was presented to Trustees at the May 6, 2014 Regular Board Meeting.
Two additional preliminary draft budget updates have been prepared by staff, as a result of the completion of data input into the EFIS 2.0 forms and analysis of revenues and expenditures, and were presented at the May 20, 2014 Regular Board Meeting and June 3, 2014 Regular Board Meeting.
This 2014-15 Budget Estimates report incorporates all of the new initiatives identified, as outlined in Appendix D-3, in addition to the program and services enhancements/expansion identified in Appendix D-1. The additional staffing costs outlined in Appendix D-2, includes both new staffing due to growth, as well as new staffing included for approved new initiatives. This report presents the Board of Trustees with balanced Budget Estimates for 2014-15.
The estimated 2014-15 Total Surplus Available for Compliance for the year is approximately $1.5 million as outlined in Appendix A-1. This represents the excess of estimated revenues over the estimated expenditures for the year. The Total Surplus Available for Compliance for the year is divided between an appropriated portion (funds already committed) and an unappropriated portion (funds available for additional new initiatives). It should be noted that the entire surplus is allocated as follows:
Surplus Available for Compliance – Unappropriated (A) $0 Surplus Available for Compliance – Appropriated
Transfer to School Renewal (Old) Reserve $632,000Transfer to Board’s Working Funds Reserve $500,000Transfer to School Activities Fund (Budget Rollovers) $500,000Committed Capital Projects ($12,600)Committed Sinking Fund Interest Earned ($144,600)
Total Surplus Available for Compliance – Appropriated (B) $1,474,800 Total Surplus Available for Compliance (A+B) $1,474,800
Changes from the June 3, 2014 Budget Estimate Update with respect to both revenues and expenditures, are outlined in Appendix G. The main area of change was an increase in secondary enrolment projections, offset by an increase in staffing costs and additional new initiatives.
This report makes mention of the three reporting cycles: (1) Budget Estimates, approved by the Board of Trustees and submitted to the Ministry of Education in June, before the year begins; (2) Revised Budget Estimates, approved by the Board of Trustees and submitted to the Ministry of Education in December, after the first quarter; and (3) Audited Financial Statements, also referred to as Actuals, approved by the Board of Trustees and submitted to the Ministry of Education in November, three months after year-end.
12
2014-15 Budget Estimates Report Page 3 of 8
The following table compares the Board’s financial position between 2014-15 Budget Estimates, 2013-14 Revised Budget Estimates, and 2012-13 Actuals:
2014-15 Budget
Estimates (As of
Jun. 17, 2014)
2013-14 Revised Budget
Estimates (Jan. 2014)
2012-13 Financial
Statements (Actuals)
(Nov. 2013) Revenues $346.4 million $335.1 million $327.3 millionExpenditures $346.4 million $333.1 million $327 million Operating Surplus / (Deficit) $0 $2.0 million $0.5 million Net Transfer to Student Success Reserve and School Activities Reserve
$0.5 million ($1.4) million $1.0 million
Net Transfer to Pupil Accommodation Grant Reserve
$0.6 million - ($0.7) million
Net Transfer to Working Funds Reserve $0.5 million - - Net Transfer from / to Committed Capital Projects - ($0.1) million $0.1 million Transfer from Committed Sinking Fund ($0.1) million ($0.2) million ($0.1) million Total Accumulated Surplus/(Deficit) Available for Compliance (In-Year)
$1.5 million ($0.3) million $0.8 million
REVENUE PROJECTIONS (APPENDICES A-1 & A-9, F)
Revenue has been estimated at $346.4 million, comprised of $315.9 million in grant revenue, $2.6 million in other provincial grants (Appendix A-9) and $2.6 million in other revenue and transfer from (to) internally restricted reserves, including the Community Use of Schools Reserve, Working Funds Reserve, School Activities Reserve, Committed Capital Projects and Committed Sinking Fund. An additional $11.5 million has been estimated for school generated funds and $13.8 million in revenue in the form of amortization of deferred capital contributions (DCC). The grant revenue of $315.9 million includes $23.8 million in Teacher Qualification and Experience Allocation (Q&E) grant, which represents an increase of $3.6 million over the 2013-14 Revised Estimates. In 2014-15, this grant also includes the Early Childhood Educators (ECEs), which amounts to $1.5 million of the $23.8 million. The remainder of $22.3 million relates to elementary and secondary teaching staff. This grant incorporates additional staffing full time equivalent (FTE) required to accommodate growth and forecasted retirements, placed at a projected grid step. Historical trends have suggested that the Q&E grant projected in the Budget Estimates cycle is typically higher than the Q&E grant calculated at Revised Estimates and the actual Q&E grant received based on the Audited Financial Statements (which are based on actual staffing complement and grid levels, as opposed to projected staffing and retirements). Measures have been taken, through consultation with Ministry staff, to project staffing levels and grid steps for the following year, and factor in expected retirements and new staffing based on a three year trend analysis. Appendix F outlines the Board’s provincial allocation calculated through the EFIS 2.0 forms, including the capital allocation, as compared to the Ministry GSN projection released on March 27, 2014, as well as to the 2013-14 Revised Estimates, 2012-13 Actuals and 2011-12 Actuals. In comparison to the 2013-14 Revised Estimates, the operating allocation is 5.5% higher, mostly as a result of transferring the funding for full day kindergarten into the GSN, reallocation between School Boards of funding for special education and the board administration and governance grant, and the increase in funding to support boards to keep up with utility and transportation cost increases.
13
2014-15 Budget Estimates Report Page 4 of 8
The capital allocation is significantly lower than the 2014-15 Ministry projection, as well as the 2013-14 Revised Estimates. The capital grants are in part, based on the Board’s estimated capital expenditures for the year, which are significantly lower from the 2013-14 Revised Estimates. As a result, capital grants, including funding for capital priorities and full day kindergarten (FDK) additions, are estimated at $9.4 million, as opposed to $36.7 million 2014-15 Ministry projection, and $29.6 million at 2013-14 Revised Estimates. Revenues are broken down by type in the chart below, listing their respective proportion of total revenue for 2014-15:
ENROLMENT (APPENDIX C)
The majority of the Board’s funding allocation is based on estimated Average Daily Enrolment (ADE). The elementary and secondary enrolments are both based on Full-Time Equivalent (FTE) enrolment for October 31 and March 31. The two count dates are then averaged to give the annualized Average Daily Enrolment (ADE) used for funding purposes. Enrolment projections were submitted to the Ministry on December 4, 2013 and have been subsequently reviewed by Senior Staff. Adjustments to elementary enrolments have been made based on results of the Milton School Boundary Review. This resulted in a decrease in elementary enrolment of 6.0 ADE. Staff conducted further enrolment reviews on May 29, 2014, June 4, 2014 and June 11, 2014, comparing enrolment projections in EFIS with current enrolment registrations (elementary) and student requests (secondary) identified by the respective Staffing Allocation Committee (SAC). As a result of these enrolment reviews, the EFIS enrolment projections have been reduced by 53.0 ADE elementary and 74.0 ADE secondary, in order to align enrolment projections The total reduction in enrolment projections, as compared to the Ministry submission is of 133 ADE overall. The estimated ADE of 21,387.0 elementary students and 9,899.5 secondary students represents an overall increase of 2.7% from the 2013-14 Revised Estimates projection, adjusted for FDK enrolment previously covered by EPO. This 2.7% increase incorporates two components: (1) projected enrolment growth for elementary students; and (2) additional pupils as a result of full implementation of FDK, both as a result of new classes and converting current half time pupils for the remaining non-FDK schools, to full time.
14
2014-15 Budget Estimates Report Page 5 of 8
EXPENDITURE PROJECTIONS (APPENDICES A-2 TO A-8, B, B-1 TO B-2, D-1 TO D-3) Current expenses have been estimated at $346.4 million. These expenses include program expansion items identified in Appendix D-1, additional staff required as a result of enrolment increase and the initiatives, listed in Appendix D-2, and other non-salary, non-benefit expenditures identified under the identified new initiatives listed in Appendix D-3.
The salary and benefits budget has been estimated at $266.3 million, which represents 86.2% of total operating expenditures. The salary and benefit budget is $97,500 higher than the amount shown in the previous report, which represents the net changes in staffing, outlined in Appendix D-2. The other operating expenditures have been estimated at $42.5 million or 13.8% of total operating budget. Other operating expenditures are $123,000 higher than the amount shown in the previous report, mostly as a result of adding the new initiatives listed in Appendix D-3. The capital expenditures are estimated at $10.6 million; school generated funds amount to $11.5 million; depreciation of capital assets is estimated at $15.8 million; and employee future benefits adjustments amount to ($0.2) million. Special Education expenditures, including salary and benefits and other operating expenditures, amount to $40.7 million (as listed in Appendix A-4), as compared to $40.4 million at 2013-14 Revised Estimates. The Board Administration expenditures, including salary and benefits and other operating expenditures, amount to $8.9 million (as listed in Appendix A-5), as compared to $9.4 million at 2013-14 Revised Estimate. School budgets of $1.9 million for elementary and $1.6 million for secondary schools have been included in the operating expenditures. Expenditures are outlined in the charts below, broken down by type and object, respectively, and listing their respective proportion of total expenditures for 2014-15:
15
2014-15 Budget Estimates Report Page 6 of 8
ADDITIONAL EXPENSES AND BUDGET REDUCTIONS (APPENDICES A-5, D-1 TO D-3, & G) This 2014-15 Budget Estimates report includes additional expenditures over the 2013-14 Revised Estimates. These include increases to utility expenditures, repairs and maintenance, snow removal and other contractual services related to our facilities, increases to legal fees, and training, totaling $3.0 million, an increase of $32,000 from the previous report (as further explained in Appendix G). These additional expenditures are listed in Appendix D-1 (program and services enhancement / expansion). Further, as a result of increased enrolment, full implementation of FDK and opening of two new schools, and inclusion of new initiatives, the budget incorporates an increase in staffing costs amounting to $4.2 million, an increase of $97,500 from the previous report. A breakdown of additional positions over and above the current staffing complement included in the budget is outlined in Appendix D-2. Further, the new initiatives in Appendix D-3 have been included in the budget. These resulted in an increase in salary and benefits costs of $638,600 included in new staffing listed in Appendix D-2, and $155,000 in additional operating expenditures, over those listed in Appendix D-1. In order to balance the budget, staff have made budget reductions of $241,000 to accommodate the new initiatives, as listed in Appendix D-3. In accordance with the 2014-15 Budget Objectives outlined in Appendix H, staff plans to set aside sufficient funds to achieve a Working Funds Reserve of 1% of budget over a 5 year period, to comply with the Ministry’s Risk Assessment Analysis of the Board. As such, $500,000 has been transferred into the Board’s Working Funds Reserve. Maintaining a Working Funds Reserve is essential to protect the Board from potential losses due to unforeseen circumstances. The Ministry`s Risk Assessment Analysis also identified the need for the Board to maintain a School Renewal Reserve Fund, and as a result, all estimated revenues to be received from use of facilities by child care centres, and before and after care have been transferred to the School Renewal (Old) Reserve Fund, in the amount of $632,000. This reserve is used for capital projects, to cover for costs not funded by Ministry capital grants. In order to achieve a balanced budget, while maintaining this reserve fund, Plant Operations and Maintenance expenditures were reduced by approximately $875,000.
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2014-15 Budget Estimates Report Page 7 of 8
CAPITAL PROJECTIONS (APPENDIX E)
As the Board now reports to the Ministry using PSAB standards, capital assets are recorded on the Statement of Financial Position and amortization and deferred capital contributions are recorded on the Statement of Financial Activities. Appendix E provides a list of all the capital projects budgeted for the 2014-15 fiscal year. It also shows the funding sources for each project.
Construction of capital assets is funded in part by the Ministry (referred to as supported funding), and in part by the Board’s reserves (referred to as unsupported funding). Once construction is complete, capital assets are depreciated over their useful life. The Ministry provides revenue to cover the portion of the depreciation expense related to the Ministry supported funding, referred to as amortization of deferred capital contribution. This amounts to $13.8 million, as outlined in Appendix A-1. However, as mentioned under the Expenditures section above, depreciation expense is estimated at $15.8 million. The difference of $2.0 million has to be funded by the Board. BALANCED BUDGET, ENVELOPING, FLEXIBILITY, & OTHER REPORTING REQUIREMENTS:
School Boards continue to be responsible for setting their budgets. Education funding recognizes that school boards need flexibility to decide how best to allocate resources within those budgets. At the same time, there are restrictions on how school boards may use certain components of their allocation. The different types of spending restrictions for boards are as follows:
1. Budgets must be balanced.
2. Class-size targets are to be met.
3. The Special Education Grant is limited to special education expenditures.
4. The School Renewal Allocation is primarily limited to capital renewal expenditures.
5. Capital funding is to be used for approved capital projects.
6. The Temporary Accommodation Allocation is to be used for portable moves, leases, and purchases, as well as lease costs for permanent instructional space.
7. The School Condition Improvement Allocation is to be used for capital renewal expenditures.
8. School Board Administration and Governance spending shall not exceed the grant allocation (excluding internal audit).
9. A portion of GSN funding is to be used first for minor tangible capital assets (furniture and equipment that is capitalized).
10. The Mental Health Leader Allocation is to be used to ensure that each board has at least one Mental Health Leader.
11. New Teacher Induction Program (NTIP) funding is to be used for eligible NTIP expenditures which are required to meet NTIP program requirements.
School boards continue to be accountable for how they use all the revenue that they receive from education funding grants, including the revenue that they can use flexibly. As a result of the reallocation of funding across the province for High Needs Amount, the 2014-15 expenditures for Special Education are expected to exceed the Special Education Allocation by $378,000 (vs. $402,000 in the previous report), which represents a significant improvement over the 2013-14 Revised Estimates shortfall which has been estimated at $2.7 million. Further, as a result of the reallocation of funding across the province for the Board Administration and Governance Grant, the revenues are expected to exceed the expenditures for this area by approximately $40,000 (vs. $150,000 in the previous report). This is a significant improvement over the 2013-14 Revised Estimates expected shortfall of $1.0 million.
17
2014-15 Budget Estimates Report Page 8 of 8
The reallocation of funding for both the Special Education Allocation and the Board Administration and Governance Grant will be phased in over 4 years, which will result in changes to the level of funding the Board will receive in these areas in the upcoming years. For the Board Administration and Governance Grant in particular, funding is expected to decrease by $100,000 by the end of the phase in period. Staff is in the process of completing the EFIS form submission which will determine the Board’s compliance with the enveloping criteria. Staff expects the Board to be compliant in all areas.
UPDATED 2014-15 BUDGET SCHEDULE (APPENDIX I)
As the budget schedule indicates, staff intends to file the final Budget Estimates with the Ministry by the June 30, 2014 deadline. CONCLUSION:
The Budget Estimates reflects an update to our projected funding based on completed EFIS 2.0 forms, and the most current expenditures based on the best available information at this time. Once information on actual enrolments and related staffing adjustments becomes available, it is likely that budget revisions will be required. Any necessary budget revisions will be reviewed by Senior Staff. The Ministry will also require the submission of Revised Estimates, in December 2014, based on the actual October enrolment and funding from the Province will be adjusted to reflect any changes. Any other Provincial operating grants that are announced between now and the Revised Estimates date will also be included along with the corresponding expenditures. It is also important to note that this budget is based on staff’s interpretation of the best known information regarding labour matters at this time and will likely change once all labour issues are resolved. Any revenue and expenditure effects will be included in the Revised Estimates in December 2014. RECOMMENDATION:
RESOLUTION Moved by: Seconded by:
RESOLVED, that the Board approve the 2014-15 Budget Estimates in the amount of $346,406,663.
REPORT PREPARED BY: F. GIBSON MANAGER OF BUDGET AND ACCOUNTING SERVICES REPORT REVIEWED BY: R. NEGOI SENIOR ADMINISTRATOR, FINANCIAL SERVICES
REPORT SUBMITTED BY: P. MCMAHON SUPERINTENDENT OF BUSINESS AND TREASURER OF THE BOARD REPORT APPROVED BY: P. DAWSON DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD
18
Halton Catholic District School BoardRevenue
2014/15 Budget Estimates
Appendix A-1
Z:\5 - Financial reporting\Budget Estimates\20142015 Estimates\Original Estimates\Board Reports and Information\4. 2014-15 PSAB Budget Estimates June 17 13/06/2014
2014/2015 2013/2014 2013/2014 2012/2013 2011/2012Budget Revised Original Actuals Actuals
Estimates Estimates Budget (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format)
OPERATING REVENUEProvince of OntarioLegislative Grants 233,687,756 202,622,415 203,633,889 200,201,646 199,050,075 Transfer from Classroom Reserve - - - 1,800,050 - Municipal Taxes 82,178,500 84,485,020 84,485,020 82,023,831 82,786,335
315,866,256 287,107,435 288,118,909 284,025,527 281,836,410
Other Provincial GrantsPrior Year Grant Adjustment - Operating - - - (212,944) 11,534 Other Provincial Grants (Appendix A-9) 2,558,461 17,067,800 15,664,117 11,969,729 6,647,747
2,558,461 17,067,800 15,664,117 11,756,785 6,659,281
Other Revenue Government of Canada 1,722,289 1,769,662 1,769,662 1,724,758 1,794,188 Tuition Fees 627,500 648,500 538,500 510,171 356,048 Use of Schools/Rentals 575,000 561,000 461,000 508,236 370,604 Cafeteria/Vending Funds/Uniform Commissions - - - 30,667 21,315 Interest Revenue 125,000 10,000 10,000 11,572 110,525 Interest Revenue on Sinking Fund - 25,999 - (25,336) 199,713 Donations - - - 8,309 22,891 Miscellaneous Recoveries - 19,728 - 147,180 242,343 Recoveries - Secondments 1,094,700 1,048,315 605,920 938,190 928,469 Miscellaneous Revenue 236,833 282,885 266,000 1,334,248 1,183,653 EDC Revenue 4,000,000 4,500,000 5,000,000 3,679,331 6,330,132
8,381,322 8,866,089 8,651,082 8,867,326 11,559,881
School Generated Funds Revenue 11,500,000 11,000,000 11,000,000 11,458,810 11,728,125
Amortization of Deferred Capital Contribution 13,783,974 12,763,698 13,562,759 11,718,015 11,550,397
Total Operating Revenue 352,090,013 336,805,022 336,996,867 327,826,463 323,334,094
Available for Compliance
(Surplus) Deficit - Operating - 638,628 295,663 (473,173) (268,234)
Available for Compliance - Transfer from (to) Internally Reserve (net) Note#1 (1,474,767) 1,782,389 (295,663) (285,700) 479,626
Total Available for Compliance (1,474,767) 2,421,017 - (758,873) 211,392
Unavailable for ComplianceUnavailable for Compliance (PSAB Adjustment) 249,636 (189,593) (774,172) (118,384) (32,146,984) Amortization of EFB - Retirement Gratuity & ERIP Liability (347,601) (347,601) (61,720) - - Amortization of EFB - Retirement/Health/Dental/Life Insurance (110,618) (110,618) (478,324) (1,275,233) - Unavailable for Compliance (Increase) Decrease in School Generated Funds - - - (506,580) (649,316) Revenues Recognized for Land (4,000,000) (4,500,000) (5,000,000) (3,679,331) (6,330,132)
Total Unavailable for Compliance (Surplus) (4,208,583) (5,147,812) (6,314,216) (5,579,528) (39,126,432)
Total Annual (Surplus) Deficit (5,683,350) (2,726,795) (6,314,216) (6,338,401) (38,915,040)
Total Revenue After PSAB Adjustment 346,406,663$ 334,078,227$ 330,682,651$ 321,488,062$ 284,419,054$
Transfer (to) from Working Funds Reserve (500,000) - - - 248,751 Net Transfer (to) from the LEIP Reserve (from School Operations) - - - - 51,289 Net Transfer from Community Use of School Reserve - - - - - Net Transfer (to) from Student Success, P.D.S.S and School Activities Reserve (500,000) 1,457,149 - (983,553) 1,065,528 Net Transfer (to) from the PAG Reserve (632,000) - (527,667) 698,167 5,991,891 Committed Capital Projects 12,626 180,633 87,397 (144,921) (6,991,749) Net Transfer (to) Committed Sinking Fund 144,607 144,607 144,607 144,607 113,916
(1,474,767)$ 1,782,389$ (295,663)$ (285,700)$ 479,626$
Note #1
19
Halton Catholic District School BoardExpenditure Summary
2014/15 Budget Estimates
Appendix A-2
Z:\5 - Financial reporting\Budget Estimates\20142015 Estimates\Original Estimates\Board Reports and Information\4. 2014-15 PSAB Budget Estimates June 17 13/06/2014
2014/2015 2013/2014 2013/2014 2012/2013 2011/2012Budget Revised Original Actuals Actuals
Estimates Estimates Budget (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format)
Classroom Instruction Classroom Teachers 178,595,865 170,344,544 169,607,896 167,269,170 162,950,083 Occasional Teachers 4,066,550 4,145,140 4,142,000 3,997,256 4,046,019 Early Childhood Educators (E.C.E) 6,782,600 5,551,800 5,322,240 2,497,484 1,218,536 Teacher Assistants 18,071,500 18,284,029 17,959,200 18,790,147 17,701,468 Textbooks & Classroom Supplies 7,380,862 9,296,355 7,809,399 5,623,968 6,893,677 Computers 1,236,036 1,489,465 1,456,234 1,812,373 1,512,395 Professionals, Paraprofessionals & Technical 10,106,218 10,298,568 9,861,064 9,282,552 9,259,732 Library and Guidance 4,676,045 5,402,987 5,014,410 5,111,690 5,099,575 Staff Development 2,105,903 2,532,116 2,164,991 2,351,164 2,987,877
Subtotal Classroom Instruction (Appendices A-2 & A-3) 233,021,579 227,345,004 223,337,434 216,735,804 211,669,362
Non Classroom - School Support ServicesSchool Administration (Appendices A-2 & A-3) 18,852,984 18,999,193 18,162,333 19,017,876 18,393,530 Teacher Consultants (Appendices A-2 & A-3) 3,144,087 2,689,631 3,113,901 2,830,790 2,860,816 Continuing Education (Appendix A-7) 6,437,291 6,073,531 6,504,167 6,447,316 6,422,417 Subtotal School Support Services 28,434,362 27,762,355 27,780,401 28,295,982 27,676,763
Recoverable Expenses 1,094,700 1,048,315 605,920 938,190 928,469
Other Non ClassroomBoard Administration (Appendix A-5) 8,892,363 9,443,471 8,931,246 8,888,982 8,882,961 Transportation (Appendix A-8) 6,686,379 6,479,246 7,018,618 6,468,390 6,151,235 Subtotal Other Non Classroom 15,578,742 15,922,717 15,949,864 15,357,372 15,034,196
Pupil Accommodation School Operations and Maintenance 29,616,459 26,097,883 25,820,770 25,440,965 24,795,358 ALC and Portable Leases 1,041,200 1,044,000 1,044,000 1,031,527 1,144,693 Debt Charges 47,375 47,375 47,375 47,375 47,375 Other Debenture Payments (Interest only from 10-11) 10,526,680 9,726,674 9,833,179 10,528,510 10,860,705 Subtotal Pupil Accommodations (Appendix A-6) 41,231,714 36,915,932 36,745,324 37,048,377 36,848,131
School Generated Funds Expenditures 11,500,000 11,000,000 11,000,000 10,952,230 11,078,809
Amortization Expenditure 15,754,149 14,731,716 15,453,301 13,553,724 13,330,308
Total Expenditures before PSAB adjustments 346,615,246$ 334,726,039$ 330,872,244$ 322,881,679$ 316,566,038$
PSAB AdjustmentsIncrease in Employee Future Benefits (458,219) (458,219) - (1,275,233) (31,820,828) (Decrease) in Accrued Interest on Debentures 249,636 (189,593) (189,593) (118,384) (326,156) (Decrease) in Vacation Accrual - - - - - Total PSAB Adjustment (208,583)$ (647,812)$ (189,593)$ (1,393,617)$ (32,146,984)$
Total Expenditures After PSAB adjustments 346,406,663$ 334,078,227$ 330,682,651$ 321,488,062$ 284,419,054$
20
Halton Catholic District School BoardInstruction Expenditures2014/15 Budget Estimates
Appendix A-3
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Estimates Estimates Budget (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format)
CLASSROOM
Regular Day SchoolClassroom Teachers - Salaries & Benefits 161,580,835 154,346,824 153,148,316 151,266,713 147,208,808 Classroom Teachers - ESL - Salaries & Benefits 2,392,760 2,160,560 2,126,430 2,113,970 1,918,191
Classroom Teachers - Travel 36,070 30,500 30,500 14,826 22,489 Occasional Teachers & Assistants - Salaries & Benefits 3,163,600 3,170,000 3,170,000 3,125,776 3,133,682 Early Childhood Educators (E.C.E) - Salaries and Benefits 6,782,600 5,551,800 5,322,240 2,497,484 1,218,536 Textbooks and Classroom Material 5,798,987 7,415,253 6,247,881 4,585,770 5,407,798 Furniture and Equipment 568,430 762,405 508,872 370,570 700,655 Computer - Furniture & Equipment 150,000 235,365 181,134 631,693 546,181 Computer - Supplies & Services 1,077,036 1,242,100 1,242,100 1,005,297 936,518 Prof. & Paraprofessionals - Computer - Salaries & Benefits 2,193,807 2,257,832 2,230,160 1,994,764 2,118,977 Prof. & Paraprofessionals - Salaries & Benefits 1,640,946 1,622,102 1,477,426 1,481,850 1,312,254 Prof. & Paraprofessionals - Supplies & Equipment 1,138,975 1,257,964 1,232,418 1,155,568 1,258,166 Library and Guidance - Salaries & Benefits 4,255,985 4,960,677 4,607,610 4,661,374 4,654,815 Library and Guidance - Books & Supplies 420,060 442,310 406,800 450,316 444,760 Staff Development 2,020,269 2,374,916 2,058,991 2,238,411 2,830,107
Subtotal Classroom 193,220,360$ 187,830,608$ 183,990,878$ 177,594,382$ 173,711,937$
NON-CLASSROOM
Regular Day SchoolTeacher Consultants - Salaries & Benefits 1,740,012 1,417,954 1,770,862 1,533,358 1,608,326 Teacher Consultants - Supplies & Services 463,246 344,468 417,575 393,591 346,008 Subtotal Consultants 2,203,258$ 1,762,422$ 2,188,437$ 1,926,949$ 1,954,334$
School AdministrationSchool Administration - Salaries & Benefits 17,790,445 17,704,358 17,282,795 17,737,693 17,269,997 School Administration - Supplies & Services 1,062,539 1,294,835 879,538 1,280,183 1,123,533 Subtotal School Administration 18,852,984$ 18,999,193$ 18,162,333$ 19,017,876$ 18,393,530$
Total Regular Day School - Non Classroom 21,056,242$ 20,761,615$ 20,350,770$ 20,944,825$ 20,347,864$
Recoverable Expenses 1,094,700$ 1,048,315$ 605,920$ 938,190$ 928,469$
Total Instruction 215,371,302$ 209,640,538$ 204,947,568$ 199,477,397$ 194,988,270$
21
Halton Catholic District School BoardSpecial Education Expenditures
2014/15 Budget Estimates
Appendix A-4
Z:\5 - Financial reporting\Budget Estimates\20142015 Estimates\Original Estimates\Board Reports and Information\4. 2014-15 PSAB Budget Estimates June 17 13/06/2014
2014/2015 2013/2014 2013/2014 2012/2013 2011/2012Budget Revised Original Actuals Actuals
Estimates Estimates Budget (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format)
CLASSROOMClassroom Teachers - Salaries & Benefits 14,525,600 13,746,060 14,242,050 13,811,572 13,741,723
Classroom Teachers - Travel 60,600 60,600 60,600 62,089 58,872
Occasional Teachers & Assistants - Salaries & Benefits 902,950 975,140 972,000 871,480 912,337
Teacher Assistants - Salaries & Benefits 18,071,500 18,284,029 17,959,200 18,790,147 17,701,468
Textbooks and Classroom Material 230,800 323,051 250,000 247,977 364,178
Furniture & Equipment 782,645 795,646 802,646 419,651 421,046
Computer Equipment 9,000 12,000 33,000 175,383 29,696
Prof. & Paraprofessionals - Salaries & Benefits 5,032,490 5,078,670 4,839,060 4,586,141 4,480,397
Prof. & Paraprofessionals - Supplies & Equipment 100,000 82,000 82,000 64,229 89,938
Workshops 85,634 157,200 106,000 112,753 157,770
Subtotal Classroom 39,801,219$ 39,514,396$ 39,346,556$ 39,141,422$ 37,957,425$
NON CLASSROOM
Consultants - Salaries & Benefits 884,680 881,605 871,360 852,843 845,958
Consultants - Supplies & Services 56,149 45,604 54,104 50,998 60,524
Subtotal Consultants 940,829$ 927,209$ 925,464$ 903,841$ 906,482$
Total Special Education Expenditures 40,742,048$ 40,441,605$ 40,272,020$ 40,045,263$ 38,863,907$
22
Halton Catholic District School BoardBoard Administration Expenditures
2014/15 Budget Estimates
Appendix A-5
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Estimates Estimates Budget
(in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format)
Governance /Trustees 216,300$ 188,560$ 187,060$ 171,729$ 186,997$
Directors and Supervisory Officers Salaries & Benefits 1,853,600 1,995,755 2,177,190 2,301,470 1,998,825 Supplies & Services 134,700 126,350 120,150 184,274 131,595 Furniture & Equipment 12,700 11,000 13,000 5,520 1,670 Other Expenditures 19,700 16,520 18,520 9,814 12,186 Subtotal Directors and Supervisory Officers 2,020,700$ 2,149,625$ 2,328,860$ 2,501,078$ 2,144,276$
Business and General Administration Salaries & Benefits 3,337,915 3,285,855 3,092,415 3,136,469 3,223,509 Supplies & Services 101,400 356,170 107,760 84,699 91,294 Furniture & Equipment 18,000 21,300 20,300 12,404 8,564 Fees & Contractual Services 322,500 428,772 324,050 281,209 254,988 Other Expenditures 170,600 169,958 147,000 154,183 135,035 Subtotal Business and General Administration 3,950,415$ 4,262,055$ 3,691,525$ 3,668,964$ 3,713,390$
Human Resources Salaries & Benefits 1,256,848 1,228,491 1,126,231 993,905 1,198,688 Supplies & Services 110,900 120,900 120,900 55,478 54,936 Furniture & Equipment 10,500 10,500 10,500 378 4,938 Fees & Contractual Services 408,000 451,500 451,500 396,510 381,579 Other Expenditures 11,600 11,600 11,600 16,718 3,598 Subtotal Human Resources 1,797,848$ 1,822,991$ 1,720,731$ 1,462,989$ 1,643,739$
Information Technology Salaries & Benefits 355,600 354,740 348,070 346,832 337,427 Supplies & Services 23,000 28,000 28,000 32,515 30,733 Furniture & Equipment 23,500 28,000 28,000 24,636 36,481 Other Expenditures 6,000 5,000 5,000 6,837 6,838 Subtotal Information Technology 408,100$ 415,740$ 409,070$ 410,820$ 411,479$
Bank Financing ChargesOperating Interest & Bank Charges 155,000 250,000 250,000 359,971 259,520 Subtotal Bank Financing Charges 155,000$ 250,000$ 250,000$ 359,971$ 259,520$
Operations & MaintenanceUtilities 130,000 130,000 130,000 115,267 113,131 Building Repairs & Maintenance 108,500 119,000 108,500 124,419 83,730 Landscape & Snow Removal 35,000 35,000 35,000 25,112 23,755 Fire/Security/Monitoring 2,500 2,500 2,500 - 400 Waste Disposal 3,000 3,000 3,000 - 733 C.E.C Port-A-Pac - Lease costs - - - - 248,751 Contractual Services 65,000 65,000 65,000 48,633 53,060 Subtotal Operations & Maintenance 344,000$ 354,500$ 344,000$ 313,431$ 523,560$
Total Board Administration 8,892,363$ 9,443,471$ 8,931,246$ 8,888,982$ 8,882,961$
23
Halton Catholic District School BoardPupil Accommodations Expenditures
2014/15 Budget Estimates
Appendix A-6
Z:\5 - Financial reporting\Budget Estimates\20142015 Estimates\Original Estimates\Board Reports and Information\4. 2014-15 PSAB Budget Estimates June 17 13/06/2014
2014/2015 2013/2014 2013/2014 2012/2013 2011/2012Budget Revised Original Actuals Actuals
Estimates Estimates Budget (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format)
School OperationsSalaries & Benefits 10,341,400 10,068,465 9,791,510 10,157,915 10,702,012 Professional Development 9,900 9,100 9,100 5,100 6,281 Community Use of Schools 390,843 378,607 378,607 2,668 13,369 Utilities - Hydro 5,135,200 3,778,800 3,778,800 3,767,231 3,408,578 Utilities - Natural Gas 1,185,000 1,241,500 1,241,500 587,670 593,841 Utilities - Water & Sewer 559,000 559,000 559,000 558,816 538,360 Maintenance - Supplies and Materials 985,000 985,000 985,000 696,373 743,571 Travel & Mileage 87,000 87,200 87,200 69,904 87,582 Custodial Equipment Repairs 125,000 85,000 85,000 124,495 92,425 Creative Playground Equipment 30,000 30,000 30,000 26,216 - Telephone 19,000 19,720 19,720 13,543 13,887 Plant Office 19,700 14,700 14,700 7,642 9,208 School Maintenance Services 6,541,217 4,917,158 4,917,000 6,233,985 5,749,529 Furniture & Equipment 217,000 225,150 225,150 31,372 100,643 Professional Fees 451,000 454,320 454,320 430,729 437,605 Contractual Services - Security, Fire, etc. 2,262,500 2,171,500 2,171,500 1,560,682 1,443,088 Insurance 608,000 383,000 383,000 413,200 323,558 Portables Set-ups/Moving Expenses 446,500 446,500 446,500 540,349 321,286 Continuing Education/ALC Operating Costs 203,199 243,163 243,163 213,075 210,535
Subtotal School Operations 29,616,459$ 26,097,883$ 25,820,770$ 25,440,965$ 24,795,358$
New Pupil PlacesPortable Leases 1,041,200 1,044,000 1,044,000 1,031,527 1,144,693
Subtotal New Pupil Places 1,041,200$ 1,044,000$ 1,044,000$ 1,031,527$ 1,144,693$
Debt ChargesDebt Charges-Permanent Financing of NPF 47,375 47,375 47,375 47,375 47,375 Subtotal Debt Charges 47,375$ 47,375$ 47,375$ 47,375$ 47,375$
Other Debenture PaymentsLEIP - Debenture (Interest only from 10/11) 265,246 283,976 283,976 301,990 319,314 Turf Loan (Interest only from 10/11) - - 106,505 294,401 138,298 OSBFC Debenture (Interest only from 10/11) 5,406,551 5,768,697 5,768,697 6,114,805 6,930,784 OFA Debenture (Interest only from 10/11) 4,854,883 3,674,001 3,674,001 3,817,314 3,472,309 Subtotal Other Debenture Payments 10,526,680$ 9,726,674$ 9,833,179$ 10,528,510$ 10,860,705$
Total Pupil Accommodations 41,231,714$ 36,915,932$ 36,745,324$ 37,048,377$ 36,848,131$
24
Halton Catholic District School BoardContinuing Education/Adult Learning Centre Expenditures
2014/15 Budget Estimates
Appendix A-7
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Estimates Estimates Budget (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format)
Continuing Education
Salaries & Benefits 5,303,782 4,809,175 5,311,353 5,369,421 5,329,655
Supplies & Services 222,583 300,785 246,543 220,874 219,843
Furniture & Equipment 17,000 34,300 17,000 24,955 25,090
Fees & Contractual Services 23,100 31,100 31,100 28,135 43,204
Renovations - - - - 20,454
ALC Leases/Rentals 870,826 898,171 898,171 803,931 784,171
Total Continuing Education 6,437,291$ 6,073,531$ 6,504,167$ 6,447,316$ 6,422,417$
25
Halton Catholic District School BoardTransportation Expenditures
2014/15 Budget Estimates
Appendix A-8
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2014/2015 2013/2014 2013/2014 2012/2013 2011/2012Budget Revised Original Actuals Actuals
Estimates Estimates Budget (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format)
Transportation - General
Salaries & Benefits 388,580 316,223 316,223 302,494 287,980
Supplies & Services 61,562 42,485 42,485 38,938 46,708
Furniture & Equipment 12,748 7,409 7,409 3,418 4,983
Fees & Contractual Services 178,043 172,889 167,501 133,011 92,818
Subtotal Transportation - General 640,933 539,006 533,618 477,861 432,489
Transportation - Home to School 6,045,446 5,940,240 6,485,000 5,990,529 5,718,746
Total Transportation 6,686,379$ 6,479,246$ 7,018,618$ 6,468,390$ 6,151,235$
26
APPENDIX A-9
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Grant Description 2014 - 15 Budget Estimates
2013 - 14 Revised Budget Estimates
LABOUR ENHANCEMENT - 522,000 LIBRARY STAFFING GRANT 121,595 119,930 SPECIALIST HIGHSKILLS MAJOR (SHSM) SPECIAL FUNDING 58,067 41,456 PARENTS REACHING OUT (PRO) - 27,060 ELP - STAFF DEVELOPMENT - 16,000 OUTDOOR EDUCATION - 294,223 COLLABORATIVE INQUIRY FOR INSTRUCTIONAL IMPACT 28,464 26,862 MATH AND LITERACY (GAINS) 56,928 53,724 DIFFERENTIATED INSTRUCTION (D.I) 28,464 26,862 S.S.SCHLS & CROSS PANEL TEAMS 37,430 35,126 RE-ENGAGEMENT 12 & 12+ - 12,982 FRENCH AS A SECOND LANGUAGE 94,408 99,446 FIRST NATION/METIS/INUIT EDUCATION 44,200 10,597 STUDENT INJURY PREVENTION - 63,985 TUTORS IN THE CLASSROOM - 14,676 K CONTEXTUALIZING - 15,000 EARLY LEADERSHIP STRATEGY 93,590 - E-LEARNING 105,000 110,000 STUDENT WORK STUDY 120,000 120,000 COLLABORATIVE INQUIRY IN MATH 90,000 90,000 M.I.S.A - P.N.C. 230,000 241,532 M.I.S.A - LOCAL 45,135 69,652 AUTISM SUPPORT AND TRAINING 47,649 74,798 LEARNING FOR ALL 24,884 3,140 MENTAL HEALTH 20,757 145,000 SPECIAL NEEDS - K-12 - 33,764 PARENTS REACHING OUT - REGIONAL MONEY - 17,500 BLDS (BOARD LEADERSHIP DEVELOPMENT STRATEGY) - 50,015 CAREER & LIFE PLANNING - 10,000 SAFE, EQUITABLE AND INCLUSIVE SCHOOLS 63,161 60,797 NETWORK-SCHOOL IN THE MIDDLE 25,000 25,000 NETWORK-SCHOOLS HELPING SCHL 119,400 110,400 PARENTS REACHING OUT - MULTICULTURAL - 13,000 OUTREACH COORDINATOR 73,600 73,600 SAFE WELCOME PROGRAM - 53,320 INTERNAL AUDIT - 3,207 BENEFIT REFORM 39,300 344,783 OCCASSIONAL TEACHER EVALUATION - 10,000 Sub-total 1,567,032 3,039,437
EARLY LEARNING PROGRAM (ELP) - 11,773,493 EARLY LEARNING PROGRAM (ELP) - SPECIAL EDUCATION - 1,181,559 O.Y.A.P GRANT 92,529 92,529 O.Y.A.P SPECIAL FUNDING - 19,200 LBS GRANTS 98,900 98,900 PROVINCE OF ONTARIO-CITIZENSHIP-Estimated 800,000 793,440 PROVINCE OF ONTARIO-CITIZENSHIP-ONE TIME FUNDING - 69,242 Sub-total 991,429 14,028,363
Total Other Provincial Grants per A-1 2,558,461$ 17,067,800$
Other Provincial Grants included in 2014-15 Budget Estimates
27
Halton Catholic District School BoardSummary of Expenditures by Expenditure Type
2014-15 Budget Estimates
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2014-15 Budget Estimates
% of total budget
$ increase (from 13/14 to 14/15)
% increase (from 13/14
to 14/15)2013-14 Revised
Estimates% of total
budget 2012-13 Actuals % of total
budget 2011-12 Actuals % of total
budget
231,393,705 74.9% 8,248,592 3.7% 223,145,113 74.6% 217,915,683 75.7% 213,510,088 75.9%
34,931,099 11.3% 1,303,369 3.9% 33,627,730 11.2% 32,722,207 11.4% 30,461,454 10.8%
266,324,804 86.2% 9,551,961 3.7% 256,772,843 85.8% 250,637,890 87.1% 243,971,542 86.7%
1,009,604 0.3% (665,211) -39.7% 1,674,815 0.6% 798,981 0.3% 1,469,989 0.5%
25,899,092 8.4% 938,206 3.8% 24,960,886 8.3% 21,138,836 7.3% 20,903,263 7.4%
26,300 0.0% - 0.0% 26,300 0.0% 9,389 0.0% 13,995 0.0%
155,000 0.1% (95,000) -38.0% 250,000 0.1% 359,971 0.1% 259,520 0.1%
1,627,062 0.5% (21,976) -1.3% 1,649,038 0.6% 1,594,168 0.6% 2,053,282 0.7%
12,113,959 3.9% (77,424) -0.6% 12,191,383 4.1% 11,381,811 4.0% 10,918,823 3.9%
760,395 0.2% (36,443) -4.6% 796,838 0.3% 1,074,863 0.4% 874,255 0.3%
ALC Lease/Rentals 870,826 0.3% (27,345) -3.0% 898,171 0.3% 803,931 0.3% 784,171 0.3%
Total Other Operating 42,462,238 13.8% 14,807 0.0% 42,447,431 14.2% 37,161,950 12.9% 37,277,298 13.3%
308,787,042 100.0% 9,566,768 3.2% 299,220,274 100.0% 287,799,840 100.0% 281,248,840 100.0%
47,375 0.4% - - 47,375 0.5% 47,375 0.4% 47,375 0.4%
Turf Loan Interest Payments - 0.0% - - - 0.0% 294,401 2.7% 138,298 1.3%
5,406,551 51.1% (362,146) -6.3% 5,768,697 59.0% 6,114,804 56.1% 6,792,486 62.3%
5,120,129 48.4% 1,162,152 29.4% 3,957,977 40.5% 4,119,305 37.8% 3,929,922 36.0%10,574,055 100.0% 800,006 8.2% 9,774,049 100.0% 10,575,885 100.0% 10,908,081 100.0%
PSAB Adjustments
11,500,000 42.5% 500,000 4.6% 11,000,000 43.9% 10,952,230 3.8% 11,078,809 3.9%
15,754,149 58.3% 1,022,433 6.9% 14,731,716 58.7% 13,553,724 4.7% 13,330,308 4.7%
Increase in Employee Future Benefits (458,219) -1.7% - - (458,219) -1.8% (1,275,233) -5.5% (31,820,828) 411.2%(Decrease) in Accrued Interest on Debenture 249,636 0.9% 439,229 -231.7% (189,593) -0.8% (118,384) -0.5% (326,156) 4.2%
(208,583) -0.8% 439,229 -67.8% (647,812) -2.6% (1,393,617) -6.0% (32,146,984) 415.5%
Total PSAB Adjustments 27,045,566 100.0% 1,961,662 7.8% 25,083,904 100.0% 23,112,337 8.0% (7,737,867) -2.8%
346,406,663$ 100.0% 12,328,436 3.7% 334,078,227$ 100.0% 321,488,062$ 100.0% 284,419,054$ 100.0%
Debt Charges & Interest
OSBFC Debenture Interest Payments
Total Capital
Amortization Expenditures
Total Operating
Capital
Total Expenditures
OFA Debenture Interest Payments
School Generated Funds
Fees & Contractuals (Appendix B-2) Other
Rentals & Leases
Operating Interest
Replacement Furniture & Equipment
Total Salaries and Benefits
Professional Development
OperatingSalary & Wages
Employee Benefits
Supplies & Services (Appendix B-1)
Appendix B
28
Appendix B-1
HALTON CATHOLIC DISTRICT SCHOOL BOARD2014-15 Budget EstimatesSupplies and Services
2014-15 2013-14 2012-13 2011-12Budget Revised Actual Actual
Description Estimates Estimates
ADVERTISING 90,177$ 101,197$ 130,421$ 88,526$ APPLICATION SOFTWARE 81,500 86,801 36,861 77,600 ASPHALT/CONCRETE 700,000 130,000 722,291 744,263 ASSOC. & MEMBERSHIP FEES-BOARD 5,000 5,500 3,400 3,400 AUDIO VISUAL MATERIALS 133,900 121,000 126,746 92,430 AUTOMOBILE REIMBURSEMENT 441,170 432,491 406,146 446,125 COPYING INSTRUCTIONAL 276,000 267,001 321,044 230,884 FIELD TRIPS 403,355 765,911 591,840 365,664 INSTRUCTIONAL MATERIALS 3,189,286 3,518,715 1,373,045 1,431,940 INSTRUCTIONAL SUPPLIES 2,177,504 2,706,283 1,031,845 1,756,665 LIBRARY BOOKS 414,060 339,920 297,814 283,561 MAINTENANCE SUPPLIES & SERVICES 6,426,671 5,377,683 5,839,995 5,419,155 MISCELLANEOUS 56,120 74,803 72,770 40,734 NON-CAPITAL FURNITURE & EQUIPMENT 1,512,670 2,377,852 2,369,534 2,220,433 OFFICE SUPPLIES & SERVICES 139,244 301,548 247,632 243,043 OTHER TRAVEL EXPENSE 9,100 8,150 12,081 6,604 PERIODICALS 28,100 32,005 70,929 51,311 PLANT OPERATIONS SUPPLIES 995,000 995,000 696,025 749,107 POSTAGE 20,265 23,842 27,101 28,997 PRINTING & PHOTOCOPYING 445,200 449,551 541,011 611,779 RECRUITMENT OF STAFF 14,500 14,500 9,204 12,842 REPAIRS 304,900 307,250 235,839 216,982 TELECOMMUNICATIONS 440,570 425,426 502,186 458,154 TEXTBOOKS & LEARNING MATERIALS 513,800 307,157 359,035 589,881 UTILTIES - ELECTRICIY 5,256,000 3,901,000 3,868,016 3,464,080 UTILTIES - HEATING (Gas & Other) 1,223,000 1,288,300 650,587 691,759 UTILTIES - WATER & SEWAGE 571,000 571,000 567,707 546,345 VEHICLE MAINTENANCE & SUPPLIES 31,000 31,000 27,731 30,999
25,899,092$ 24,960,886$ 21,138,836$ 20,903,263$
29
Appendix B-2
HALTON CATHOLIC DISTRICT SCHOOL BOARD2014-15 Budget EstimatesFees and Contractual Expenditures
2014-15 2013-14 2012-13 2011-12Budget Revised Actual Actual
Description Estimates Estimates
AUDIT FEES 69,055$ 63,885$ 70,436$ 56,552$ LEGAL FEES 239,500 220,101 314,872 231,719 OTHER PROFESSIONAL FEES 587,720 566,101 562,161 592,688 OTHER CONTRACTUAL SERVICES* 1,219,074 1,296,653 1,276,593 1,651,023 CONTRACTUAL CUSTODIAL SERVICES 1,837,138 1,582,302 1,272,415 1,273,583 CONTRACTUAL-WASTE DISPOSAL 270,000 173,000 266,791 190,086 TRANSPORTATION 6,223,489 6,574,100 6,123,540 5,811,564 TEMPORARY ASSISTANCE 45,450 49,000 30,131 70,580 COURIER 132,080 140,200 97,469 97,297 SOFTWARE FEES & LICENSES 383,699 687,526 384,783 252,293 HARDWARE MAINTENANCE 95,000 52,000 55,155 48,124 INSURANCE 611,754 386,515 416,993 326,936 PORTABLE SET-UP 400,000 400,000 510,472 316,378
12,113,959$ 12,191,383$ 11,381,811$ 10,918,823$
*Including commissionaires expenditures (School Services) of $300,000, employee assistance program (Human Resources) of$110,000, Ceridian fee (Payroll Services) of approximately $120,000, infrastructure and cabling services (IT) for $120,000,Halinet/CanCopy (Curriculum Services) $120,000, MISA reviews (Directors Office) $80,000.
30
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Halton Catholic District School Board2014-15 Budget EstimatesDay School Average Daily Enrolment (ADE)
Projected Projected 2014-15 Adjusted Adjusted 2013-14 Actual Actual 2013-14 2012-13 2011-12FTE FTE Projected % FTE FTE Adjusted FTE FTE Actual % Actual % Actual %
Oct 31/14 Mar 31/15 ADE Change Oct 31/13 Mar 31/14 ADE Oct 31/13 Mar 31/14 ADE Change ADE Change ADE ChangeJK 2,021.00 2,029.00 2,025.00 14.9% 1,758.00 1,766.50 1,762.25 981.00 986.00 983.50 7.8% 912.25 4.6% 872.00 8.3%SK 2,042.00 2,053.00 2,047.50 10.9% 1,840.00 1,851.50 1,845.75 1,033.00 1,040.50 1,036.75 6.7% 971.75 7.3% 905.50 5.7%Gr. 1 to 3 6,370.00 6,393.00 6,381.50 2.3% 6,225.00 6,249.00 6,237.00 6,225.00 6,249.00 6,237.00 3.0% 6,053.50 1.2% 5,980.50 2.1%Gr. 4 to Gr. 8 10,916.00 10,950.00 10,933.00 2.2% 10,694.00 10,709.00 10,701.50 10,694.00 10,709.00 10,701.50 1.7% 10,521.50 0.6% 10,455.50 0.5%
Elementary Day School Enrolment 21,349.00 21,425.00 21,387.00 4.1% 20,517.00 20,576.00 20,546.50 18,933.00 18,984.50 18,958.75 2.7% 18,459.00 1.3% 18,213.50 1.6%
Secondary Day School Enrolment 10,083.50 9,715.50 9,899.50 -0.2% 10,115.92 9,729.94 9,922.93 10,115.92 9,729.94 9,922.93 -0.8% 10,006.87 1.2% 9,889.59 0.8%
Total Day School ADE 31,432.50 31,140.50 31,286.50 2.7% 30,632.92 30,305.94 30,469.43 29,048.92 28,714.44 28,881.68 1.5% 28,465.87 1.3% 28,103.09 1.3%
Notes: ADE - Average Daily Enrolment FTE - Full Time Equivalent Average Daily Enrolment (ADE) is based on 50% of March 31 FTE plus 50% Oct 31 FTE % change equals the increase (decrease) in ADE from the prior year The 2014-15 ADE is 2.7% higher than the 2013-14 Revised Estimates adjusted for FDK pupils, as a result of part time FDK pupils converting to full time, and as a result of overall projected elementary enrolment growth.
* 2013-14 Revised Estimates adjusted for FDK pupils are provided for comparison purposes only (to 2014-15 projected enrolment).
2013-14 Actual ADE
Appendix C
2013-14 REVISED ESTIMATES Adjusted for FDK pupils *
31
Halton Catholic District School Board Appendix D-12014-15 Budget Estimates
Program Enhancements (included in Budget)
Description Requested By Salary Non-Salary Total
1. Professional Legal - Fees J. O'Hara - 40,000 40,000 2. CCRT/Mental Health Proposal L. Naar 8,000 8,000
3.P/VP Retreats (in 2014-15 will occur twice - changing date to Aug.15 therefore will incur costs twice) L. Naar 28,000 28,000
4. Commissionaires - increase in cost due to new contract T. Pinelli 30,000 30,000 5. Instrumental Music Program J. Nigro 40,000 40,000 6. System purchase of new grade one Religion Text J. Nigro 280,000 280,000
7.Facilities cost increase due to 2 new schools, increase in utility costs, repairs, snow removal and other contractuals G. Corbacio 2,496,556 2,496,556
8. New WHIMIS/GHS Training Program J. O'Hara 15,000 15,000 9. Professional Development contingency fund All 16,000 16,000 10. Trustee Expenditures P. Dawson 20,000 20,000
Total -$ 2,973,556$ 2,973,556$
32
Halton Catholic District School Board Appendix D-22014-15 Budget Estimates
Additional budgeted positions, over 2013-14 Revised Estimates due to growth, full implementation of FDK and opening of two new schools (including new initiatives outlined in Appendix D-3):
FTEs Total Salary & BenefitsPlant Administrators 2.0 210,000$ Privacy and Information Management Officer 1.0 100,000$ Elementary Principals 2.0 247,000$ Elementary Vice-Principals 0.0 -$ Secondary Principals -2.0 (231,000)$ ECEs 30.0 1,365,000$ EAs 18.5 807,000$ Secretary 10 months 4.0 182,000$ Payroll Clerk (12 months) 0.5 25,000$ APSSP (1 Social Worker + 1 CYC) 2.0 113,000$ Total Non Teaching FTEs 58.0 2,818,000$
Elementary Teachers (ELP and Classroom Teachers) 26.5 1,930,000$ Elementary (SERT) 1.0 73,000$ Secondary Teachers -14.0 (954,000)$ Secondary Guidance Counsellor 0.50 61,000$ Secondary ESL Teacher 2.00 195,000$ Secondary Teachers (SERT) 1.0 73,000$ Total Additional Budgeted FTEs 17.0 1,378,000$
Total Additional Budgeted FTEs 75.0 4,196,000$
33
Halton Catholic District School Board Appendix D-32014-15 Budget Estimates
New Initiatives Included in the Budget
Description Requested By Salary & Benefits* Non-Salary Total
1. Concussion Protocol T. Overholt 15,000 15,000 30,000 2. Provincial Adult Faith Conference(Halton Hosts Fall 2014) L. Naar 2,000 2,000 3. External Functional Abilities Assessments J. O'Hara 20,500 20,500
4.FMS Administrator - School Operations & Maintenance (Salary and Benefits) G. Corbacio 105,000 105,000
5.FMS Administrator - School Capital & Energy(Salary and Benefits) G. Corbacio 105,000 105,000
6. FMS Administrators - Office Equipment and Supplies G. Corbacio 6,000 6,000 7. IB - St. Thomas Aquinas - Half-time Guidance Counsellor T. Pinelli 61,100 61,100 8. IB - St. Thomas Aquinas - Half-time Secretarial Support T. Pinelli 32,500 32,500 9. IB/AP (Due to program growth) T. Pinelli 98,500 98,500 10. Privacy & Information Management Officer P. Dawson 100,000 100,000 11. 2 ESL Teaching Staff J. Nigro 195,000 195,000 12. Expansion of Visa Students C. Cipriano 13,000 13,000 13. Payroll clerical support - half time P. McMahon 25,000 25,000
Total identified new initiatives for 2014-15 638,600$ 155,000$ 793,600$ A
Identified Budget Reductions to Offset New Initiatives
Description Requested By Salary & Benefits Non-Salary Total
1. School Operations - Facilities G. Corbacio (216,000) (216,000) 2. Business Services P. McMahon (25,000) (25,000)
Total identified new initiatives for 2014-15 -$ (241,000)$ (241,000)$ B
* The salary and benefits components of the approved new initiatives included in the budget are also listed in Appendix D-2.
Net Increase in Expenditures to Include New Initiatives: A + B = 552,600$
34
Halton Catholic District School Board Appendix E2014-15 Budget EstimatesCapital Budget
TotalExpenditures Estimated Full Day($ 000's) Capital Budget KindergartenConstruction in ProgressSt. Benedict (Milton #5) 2,632,000 1,681,468 950,532 - - 2,632,000 Queen of Heaven (Milton #7) 2,632,000 1,681,468 950,532 2,632,000 St. Francis FDK Additions 645,000 645,000 645,000 Holy Rosary 3,955,000 389,000 2,275,000 1,121,000 170,000 3,955,000 Remaining FDK Additions (Note 1) 812,500 812,500 812,500
Total Capital Expenditures 10,676,500$ 3,362,936$ 389,000$ 5,633,564$ -$ -$ 1,121,000$ 170,000$ 10,676,500$
Note 1: Refers to all remaining FDK additions projects to be completed.
Note 2: Unsupported portion of bridge financing will be covered from our School Renewal Reserve (Old).
Other (Note 2) Total FundingCapital Priorities
Funding Sources
NPPSchool Condition
ImprovementTemporary
AccommodationsProceeds of Disposition
35
Halton Catholic District School Board Appendix F2014-15 Budget EstimatesGSN Calculations
(F02)2014-15 % Increase 2014-15 % Increase 2013-14
Bud. Est. From Bud. Est. From Revised 2012-13 2011-12FINAL 2013-14 Update #3 2013-14 Estimates Actuals Actuals
Enrolment Forecast - JK to 3 10,454.00 26.70% 10,454.00 26.70% 8,251.25 7,937.50 7,759.50 - 4 to 8 10,933.00 2.10% 10,933.00 2.10% 10,708.50 10,521.50 10,454.00 Enrolment Forecast - Elementary 21,387.00 12.80% 21,387.00 12.80% 18,959.75 18,459.00 18,213.50 - Secondary 9,899.50 -0.70% 9,868.00 -1.01% 9,968.81 10,006.87 9,889.59
31,286.50 8.15% 31,255.00 8.04% 28,928.56 28,465.87 28,103.09
Pupil Foundation Grant - JK to 3 59,885,792 59,885,792 45,090,193 43,885,961 42,860,297 Pupil Foundation Grant - 4 to 8 50,323,943 50,323,943 48,754,194 48,429,623 47,801,542 Pupil Foundation Grant - Secondary 56,832,634 56,651,793 56,611,377 57,514,786 56,997,465 Supply Teacher Adjustment for Elementary - 322,317 - Supply Teacher Adjustment for Secondary - 121,698 - Total Pupil Foundation Allocation 167,042,368 11.02% 166,861,528 10.90% 150,455,764 150,274,385 147,659,304
School Foundation Grant - Elementary 13,848,547 13,848,547 12,522,375 12,234,233 12,030,748 School Foundation Grant - Secondary 6,767,009 6,750,734 6,664,319 6,506,835 6,440,653 Total School Foundation Allocation 20,615,556 7.45% 20,599,281 7.36% 19,186,694 18,741,068 18,471,401
SEPPA - JK to Grade 3 9,757,973 9,757,973 7,629,271 7,392,114 7,258,081 SEPPA - Grade 4 to 8 7,838,742 7,838,742 7,605,391 7,526,450 7,511,094 SEPPA - Secondary 4,688,898 4,673,978 4,672,381 4,732,449 4,699,929 Special Education Equipment Amount 1,459,474 1,458,337 1,062,889 824,282 664,520 Special Incidence Portion 870,000 870,000 840,000 832,742 590,031 High Needs Amount 14,541,940 14,531,413 12,958,654 12,762,981 12,601,947 Behavioural Expertise 172,441 172,352 165,909 164,496 162,304 Total Special Education Allocation 39,329,468 12.58% 39,302,795 12.50% 34,934,495 34,235,514 33,487,906
French as a second language 3,335,907 3,335,907 4,832,895 4,948,611 4,868,373 English as a second language 3,053,812 3,053,811 1,244,409 1,241,091 1,144,127 Total Language Allocation 6,389,719 5.14% 6,389,718 5.14% 6,077,304 6,189,702 6,012,500
Total Learning Opportunities Allocation 2,537,341 9.09% 2,536,138 9.04% 2,325,927 2,337,853 2,177,374
Total Continuing Education and Other Programs Allocation 2,174,868 0.88% 2,174,868 0.88% 2,155,939 1,905,074 1,791,414
Total Teacher Qualification and Experience Allocation 23,848,292 18.02% 23,869,214 18.12% 20,207,658 19,313,346 19,422,951
New Teacher Induction Program (NTIP) 197,858 197,858 174,839 187,621 189,550
Restraint Savings (140,878) (140,878) (140,878) (140,878) (140,878)
Total Transportation Allocation 6,367,388 2.86% 6,361,224 2.76% 6,190,570 6,099,616 6,127,259
Total Administration and Governance Allocation 8,350,389 6.67% 8,343,481 6.58% 7,828,559 7,712,009 7,683,774
Total School Operations Allocations 29,225,616 6.18% 29,193,560 6.06% 27,524,579 25,940,022 25,337,404
Community Use of Schools 390,843 3.23% 390,843 3.23% 378,607 376,931 370,864
Total Program Enhancement - - 482,500
First Nations, Metis and Inuit Education Supplement 236,619 4.98% 236,511 4.93% 225,398 228,471 211,609
Safe Schools 511,545 6.69% 510,934 6.56% 479,477 472,395 463,041
Permanent Financing of NPF 47,375 0.00% 47,375 0.00% 47,375 47,375 47,375
Labour-related enhancements 80,265 - FDK EPO in 13-14 (Note 1) 12,955,052 TOTAL: OPERATING (Note 2) 307,124,368 5.54% 306,874,450 5.45% 291,007,359 274,000,769 269,795,348
Deduct:Minor TCA (7,678,109) 10.78% (7,671,861) 10.69% (6,931,046) (6,850,019) (6,744,884)
Add:Temporary Accommodations - Portable Leasing 1,000,000 0.00% 1,000,000 0.00% 1,000,000 1,499,177 1,418,173
TOTAL OPERATING ALLOCATION 300,446,259 5.39% 300,202,589 5.31% 285,076,313 268,649,927 264,468,637
Capital Grants 9,385,500 -68.25% 9,385,500 -68.25% 29,559,000 26,790,259 20,978,189 Minor TCA 7,678,109 10.78% 7,671,861 10.69% 6,931,046 6,850,019 6,744,884 School Renewal Allocation (Note 2) 3,702,751 5.76% 3,698,804 5.64% 3,501,204 3,402,023 3,118,292 School Condition Improvement 2,576,401 66.30% 2,576,401 66.30% 1,549,223 1,510,833 1,457,389 Temporary Accommodations - Capital 0 0Retrofitting School Space for Child Care - 640,000 - Short Term Interest on Capital 155,000 -59.14% 155,000 -59.14% 379,300 513,223 152,521 Capital Debt Support - Interest Portion (Note 2) 9,891,988 9.30% 9,891,988 9.30% 9,050,142 9,517,845 9,910,174
TOTAL CAPITAL ALLOCATION 33,389,749 -34.49% 33,379,554 -34.51% 50,969,915 49,224,202 42,361,449
TOTAL FUNDING ALLOCATION 333,836,008 -0.66% 333,582,143 -0.73% 336,046,228 317,874,129 306,830,086
Note 1: For comparison reasons, the FDK EPO funding was added to the 13-14 Revised Estimates GSN, which amounted to approximately $13 millionNote 2: For 2014-15 Bud. Est. Draft 3, the GSN allocation calculated as per EFIS forms is $320,465,242 , calculated as $306,874,450+$3,698,804+$9,891,988.For 2014-15 Bud. Est. FINAL, the GSN allocation calculated as per EFIS forms is $320,719,107 , calculated as $307,124,368+$3,702,751+$9,891,988.Note 3: The highlighted numbers above have been estimated based on the proportional provincial allocation for 2013-14 Revised Estimates. 36
Halton Catholic District School BoardOperating and Capital - Revenues and Expenditures
2014-15 Budget Estimates
Appendix G
2014-15 Budget Estimates
June 17, 2014 Changes
2014-15 Budget Estimates
June 3, 2014 Revenue GSN (Note 1) 315,866,256 248,781 315,617,475 Other Provincial Grants 2,558,461 - 2,558,461 Other Operating (Note 2) 8,381,322 (28,725) 8,410,047 Amortization of Deferred Capital Contribution 13,783,974 - 13,783,974 School Generated Funds 11,500,000 - 11,500,000
Unavailable for Compliance Employee Future Benefits and Interest Accrual (208,583) - (208,583) Revenues Recognized for Land (4,000,000) - (4,000,000) Total Revenue 347,881,430$ 220,056$ 347,661,374$ ExpendituresOperating Salary and Benefits (Note 3) 266,324,804 97,500 266,227,304 Other Operating Expenditures (Note 4) 42,462,238 122,556 42,339,682
Capital OSBFC Debenture Payments 5,453,926 - 5,453,926 OFA Debenture Payments 5,120,129 - 5,120,129
PSAB Amortization Expense 15,754,149 - 15,754,149 School Generated Funds 11,500,000 - 11,500,000 Employee Future Benefits and Interest Accrual (208,583) (208,583)
Total Expenses 346,406,663$ 220,056$ 346,186,607$
In-Year Surplus (Deficit) Available for Compliance - Unappropriated -$ -$ -$
Surplus (Deficit) Available for Compliance 1,474,767$ -$ 1,474,767$
Note 1. GSN revenue was increased by $248,781 due to an increase of 31.5 ADE in enrolment.
Note 2. Other operating revenue decreased by $28,725, as a result of an adjustment to Miscellaneous revenue.
Note 4. Other operating expenditures changed as a result of: (1) an increase of $5,000 to the Transportation budget; (2) an increase of $32,500 to the Curriculum budget (previously removed); (3) an increase of $53,000 to the IB/AP program (previously removed); (4) and an increase of $32,056 to the Plant and Maintence budget due to an increase in allocation.
Note 3. Salary and Benefits expenditures increased by $97,500, as a result of adding back $100,000 for the PIM Officer, adding $162,500 for the ESL teachers previously removed, adding back $21,000 to the Guidance position for IB/AP previously removed, adding $146,000 to Elementary Teachers, reducing $231,000 from the Secondary Vice-Principals and removing $101,000 from the Elementary Vice-Principals.
37
2014-15 Budget Objectives
1. To provide programs which instill a stronger sense of belonging and higher levels of spiritual engagement to all our students and staff.
These programs include activities to promote the Home, School, Parish connections in our school communities, a faith formation focus on staff, students and community through the Catholic Learning Environment, and the Catholic Curriculum. These include support for Faith formation, Religious Education Courses, Focus on Faith Initiatives, Chaplaincy services, student centered experiences, and Christ-centered staff development.
2. To align the budget with the Board’s Vision Statement and Strategic Priorities.
Funds are aligned with strategies and programs that will increase the sense of Achieving, Believing, Belonging for all of our students and staff.
3. To allocate resources so that all students have an equal educational opportunity, while implementing all programs funded by the Ministry of Education.
Resources are allocated on an equitable basis, striving to provide equal opportunity. Funds will be allocated to implement and support programs funded by the Ministry of Education.
4. To increase the Board’s Working Funds Reserve to 1% of our budget, while achieving a balanced budget.
The Board will set aside sufficient savings to achieve a Working Funds Reserve of 1% of budget over a 5 year period.
5. To provide a safe environment for all students and staff.
Initiatives include school upgrading and health and safety projects.
6. To implement changes in employee remuneration as approved by the Board.
Appropriate adjustments are provided in accordance with legislation and collective agreements.
7. To implement all capital projects approved by the Board.
Staff will review the long term capital plan for all capital projects.
8. To provide funds for professional development opportunities.
Funds are provided for all staff, trustees and the members of the Catholic School Councils.
9. To continue the Adult and Continuing Education Programs.
The Adult and Continuing Education programs will continue to be based on a self-balancing budget.
10. To continue to emphasize the involvement of the school community.
The Board will continue to encourage dialogue with its Catholic School Councils.
11. To continue the development of partnerships and cost-sharing initiatives where these are not inconsistent with our Catholic mandate and where such partnerships can be shown to make meaningful and cost-effective contributions towards our mission.
This will be done in collaboration with other Boards, Municipalities and other agencies.
12. To conform with budget restrictions in accordance with the Education Act and Regulations.
This will include providing a balanced budget and ensuring that the enveloping provisions related to Special Education, Pupil Accommodation, as well as Governance and Administration, are complied with.
13. To develop and maintain accountability frameworks as required by the Ministry of Education.
This will be done in cooperation with the Ministry of Education to ensure that the Board meets or exceeds the requirements.
14. To provide a range of placements for Special Education Students as required by the Ministry of Education.
The Board will continue to review placement options for identified students and to provide those that are most suited to the needs of those students in accordance with legislative guidelines.
Appendix H
38
Date Completed Item Description of Activity
October 24th Provincial Consultation (Toronto Region) Ministry consultation on 'Building the Next Phase in Ontario's Education Strategy'
November 19th Regular Board Meeting Staff Report 10.6 Report to Board regarding Update on Financial Reporting to the Ministry of Education
November 20th ADM Memorandum, October 25, 2013 Consultations on "Great to Excellent” strategy with Catholic School Councils
November 29th Letter from Minister of Education, September 23, 2013 Ministry of Education Consultations on School Board Efficiencies and Modernization Strategy
January 23rd CEO/CFO Conference Ministry update on School Board Efficiencies and Modernization Strategy Consultations
February 10th Budget Estimates Schedule & Objectives Discuss 2014-15 Budget Estimates Schedule & Objectives at Administrative Council
February 18th Budget Estimates Schedule & Objectives Present 2014-15 Budget Estimates Schedule & Objectives to the Board
February 24th Special Education Funding Presentation Special Education Funding Presentation - SEAC
March 6th Budget Update Budget Estimates Update (Administrative Council)
March 6th Budget Process Memorandum Distribute the 2014-15 Budget Process Memorandum to Superintedents, Administrators, Managers
March 6th Departmental Budget Reviews Distribute Budget Input Package to Departments (by this date)
March 27th Ministry Memorandum 2014: B04 Release of Grant for Student Needs (GSN)
March 31st Salary and Benefits Budget Salary and FTE staffing "snapshot" from HR/Payroll System (base for 2014-15 Budget)
March 31st Departmental Budget Reviews Receive Budget Submissions from Departments (by this date)
March 31st Budget Update Budget Estimates Update (Administrative Council)
April 1st Ministry Memorandum 2014: B04 Board Report - Release of Grant for Student Needs (GSN)
April 7th Budget Update Budget Estimates Update (Administrative Council)
April 14th Departmental Budget Reviews Conduct Budget Review Meetings with Departments (by this date)
April 14th Salary and Benefits Budget Send FTE staffing reports to Superintendents for review and confirmation
April 15th Salary and Benefits Budget Complete Review of Benefits Budget (Financial Services and Human Resources)
April 22nd Board Consultation Trustee/Senior Staff Information Session - 2014-15 Budget Challenges and Priorities
April 23rd Board Consultation Budget Communication (Website / School Newsletters / Parish Bulletins)
April 24th Release of EFIS 2.0 Forms Release of EFIS 2.0 Forms and Instructions
May 5th Budget Estimates Report (Draft) Budget Estimates Draft Report (Administrative Council)
May 6th Budget Estimates Report (Draft) Present Budget Estimates Draft Report to the Board
May 8th EFIS 2.0 Update EFIS 2.0 Document Set Update Released by the Ministry
May 20th Budget Estimates Report (Draft) Budget Estimates Draft Report (Administrative Council)
May 20th Budget Estimates Report (Draft) Present Budget Estimates Draft Report to the Board
May 26th Board Consultation Present Budget Challenges and Priorities - SEAC
May 26th Budget Estimates Report (Draft) Budget Estimates Draft Report (Administrative Council)
May 29th EFIS 2.0 Update Second EFIS 2.0 Document Set Update Released by the Ministry
June 2nd Budget Estimates Report (Draft) Budget Estimates Draft Report (Administrative Council)
June 3rd Budget Estimates Report (Draft) Present Budget Estimates Draft Report to the Board
June 9th Budget Estimates Report (Draft) Budget Estimates Draft Report (Administrative Council)
June 17th Budget Estimates Report (Final) Final Budget Estimates Report to the Board for Approval
June 27th Ministry Memorandum 2014: B04 Submission of Budget Estimates to the Ministry (EFIS)
July 2nd Budget Estimates Report (Final) Post Final Budget Report on Public Website
July 3rd Budget Estimates Report (Final) Submission of Budget Estimates to OCSTA (EFIS)
Halton Catholic District School Board
2014-15 Budget Estimates Schedule
Z:\5 - Financial reporting\Budget Estimates\20142015 Estimates\Original Estimates\2014-15 Budget Schedule.xls12/06/2014 7:25 PM
Appendix I
39
Presentation Overview
2014-15 Budget Process Update– Reserve & Accumulated Surplus
Balances
– Revenue Update
– Expenditure Update
Next Steps
2
Slide #
38
9
12
18
41
2014-15 Budget Process (Appendix D-3 and G of Board Report)
Updates since June 3, 2014 Regular Board Meeting:
Increase in enrolment of 31.5 Average Daily Enrolment (ADE) for secondary enrolment
– This resulted in additional grant revenue of $249,000
All identified new initiatives from Appendix D-3 have been included in the budget
– These resulted in $337,000 increase in expenditures– Staff identified budget reductions to accommodate the inclusion of new
initiatives, while balancing the budget
Staffing changes included (listed in slide 12):– Addition of 2 elementary teaching staff– Addition of 2 secondary teaching staff (ESL / guidance)– Reduction of 1 elementary vice principal and 2 secondary vice principals
3
42
2014-15 Budget Process (Continued)(Page 2 of Board Report)
Updates since June 3, 2014 Regular Board Meeting:
Based on current estimated revenues and expenditures, the 2014-15 Total Surplus Available for Compliance for the year is expected to be $1.5 million
– This incorporates: • $500,000 transfer to the Board’s Working Funds reserve• $500,000 transfer to School Activities Fund (school budget rollovers)• $632,000 transfer to School Renewal (Old) Reserve• ($160,000) transfer from Committed Capital projects• Total In-Year Unappropriated Surplus/(Deficit) Available for Compliance is zero
– Program enhancements of $3.0 million (Appendix D-1 of the Board Report) and additional staffing expenditures of $4.2 million (Appendix D-2 of the Board Report) have been factored into the expenditures
• Program enhancements have increased by $32,000 from the previous presentation• Staffing costs have increased by $97,500 from the previous presentation
– New initiatives in the amount of $793,600 have now been included in the budget (Appendix D-3 of the Board Report)
• Staff identified $241,000 in budget reductions to accommodate new initiatives• The $337,000 in deferred new initiatives identified in the previous presentation have now been
included in the budget
4
43
2014-15 Budget Process (Continued)(Pages 3 to 5 of Board Report and Appendix G)
Updates since June 3, 2014 Regular Board Meeting:
The following changes in revenues occurred from the previous presentation:– $249,000 increase in overall grant revenue
• As a result of enrolment increase for secondary pupils
– Miscellaneous revenue decreased by $29,000– Net increase in revenue = $220,000
The following changes in expenditures occurred from the previous presentation:– Salary and benefits expenditure increased by $97,500
• Decrease in salary and benefits of $332,000 due to updates to vice-principal assignments• Increase in elementary staffing of $146,000 to align staffing to enrolment registrations by school • Increase in salary and benefits of $283,500 due to inclusion of previously deferred new initiatives
– Other operating expenditures increased by $122,500• Increase of $53,000 due to inclusion of previously deferred initiatives • Other increases occurred as follows: $5,000 in transportation expenditures, $32,500 increase to Curriculum
budget and $32,000 increase to Plant and Maintenance
– Net increase in expenditures = $220,000
Net increase in Total Surplus Available for Compliance = $0
5
44
2014-15 Budget Process (Continued)
Summary budget position on budget challenges and priorities:
Full day kindergarten now fully funded, eliminating shortfall
Special Education expected to be overspent by approximately $378,000
Facilities – School Operations expenditures are expected to equal the allocation– Revenue from use of facilities for child care, before and after care and community use permits
has been transferred to the School Renewal (Old) reserve
Board Administration and Governance area expected to be underspent by approximately $40,000
Transportation expected to be overspent by approximately $319,000 (prior to any relief from upcoming Effectiveness & Efficiency (E&E) follow-up review)
The areas of Staff Training and Development and Faith Formation remain budget pressures
7
46
2014-15 Budget Process - Reserve & Accumulated Surplus Balances
8
2014‐15 Budget
Estimated
2013‐14 Revised Estimates
2012‐13Financial
Statements(Jun. 17, 2014) (Jan. 21, 2014) (Dec. 17, 2013)
Operating “Non‐Designated” Accumulated Surplus Available for Compliance $441,000 $441,000 $1,079,708
Working Funds Reserve $605,718 $105,715 $105,718
Remaining School Renewal (Old) Reserve $3,107,033 $2,475,033 $2,475,033Total Surplus / (Deficit) Available for Compliance (Page 2 of the Board Report) $1,474,767 ($315,000) $759,000Total Accumulated Surplus Available for Compliance $16,868,158 $15,393,391 $15,710,391
47
2014-15 Budget Process – Revenue Update (Page 3 & 4 of Board Report, Appendices A-1, A-9, F and G)
(The revenue balances listed below incorporate the above mentioned changes)
Grant for Student Needs now amounts to $333.8 million– Operating allocation of $300.4 million vs. $285.1 million at 2013-14 Revised
Estimates (adjusted to include the full day kindergarten (FDK) Education Program Other (EPO) grant
– Capital Allocation $33.4 million vs. at $51.0 million 2013-14 Revised Estimates • Of the $33.4 million, $18.0 million represents deferred revenue
Other Provincial Grants (EPOs)– EPOs amount to $2.6 million vs. $4.1 million at 2013-14 Revised Estimates (when
adjusted for $13.0 million in FDK EPO)
Other Revenue– Other Revenue of $8.4 million vs. $8.9 million at 2013-14 Revised Estimates– School Generated Funds of $11.5 million vs. $11.0 million at 2013-14 Revised
Estimates – Amortization of Deferred Capital Contribution of $13.8 million vs. $12.8 million at
2013-14 Revised Estimates
9
48
2014-15 Budget Process – Revenue Update
10
Provincial Grants61%
Municipal Taxes26%
Other Provincial Grants
1%
EDC Revenue1%
Other Revenue-0.4%
Amortization of Deferred Capital
Contributions4%
School Generated Funds
3%
Revenues of $ 346.4 Millionper 2014-15 Budget Estimates
49
2014-15 Budget Process – Revenue Update (Appendix A-1)
Total Revenue (before PSAB Adjustment) = $352.1 million
– Less: Total Surplus Available for Compliance = $1.5 million (as per slide 8)
– Less: Total Surplus Unavailable for Compliance = $4.2 million *
Total Revenues (after PSAB Adjustment) = $346.4 million
* Comprised of EDC revenue, employee future benefits adjustment and accrued interest on debentures
11
50
2014-15 Budget Process –Expenditure Update (Pages 5 & 6 of Board Report & Appendices B & D-2)
Salary– $231.4 million vs.
$231.3 in the previous presentation and vs. $223.1 million at 2013-14 Revised Estimates
Benefits – $34.9 million, similar
with the previous presentation and vs. $33.7 million at 2013-14 Revised Estimates
Total Salary and Benefits Expenditure = $266.3 million
12
Employee Group
Additional Positions (Growth)
Total Staffing FTE
$Salary
$Benefits
$Total Salary and Benefits
Administrative Staff 3.00 78.97 6,338,000 1,431,000 7,769,000 APSSP 2.00 67.96 4,037,000 1,054,000 5,091,000 Chaplain 9.00 705,000 156,000 861,000 Custodial 154.00 7,015,000 2,043,000 9,058,000 Educational Assistants (EAs) 18.50 404.50 13,677,000 4,415,000 18,092,000 Elementary Principals 2.00 45.00 5,402,000 549,000 5,951,000 Elementary Vice Principals 23.00 2,451,000 297,000 2,748,000 Early Childhood Educators (ECEs) 30.00 147.00 5,137,000 1,516,000 6,653,000 Secretarial 10 month 4.00 131.15 4,492,000 1,332,000 5,824,000 Secretarial 12 month 0.50 78.75 3,753,000 1,055,000 4,808,000 Secondary Principals 2.00‐ 10.00 1,259,000 129,000 1,388,000 Secondary Vice Principals 18.00 1,997,000 250,000 2,247,000 Senior Administration 11.00 1,776,000 249,000 2,025,000 Trustees 9.00 125,000 4,000 129,000 Recoverable Wages 8.93 968,000 127,000 1,095,000 Ministry Programs 5.00 347,000 42,000 389,000 Elementary Teachers 27.50 1,268.90 103,788,000 12,288,000 116,076,000 Secondary Teachers 10.50‐ 700.55 60,333,000 7,165,000 67,498,000 Supply Teachers 3,000,000 345,000 3,345,000 Supply EAs 800,000 ‐ 800,000 Noon Hour Supervision 350,000 21,000 371,000 Temp. Assistance 63,000 10,000 73,000 Ministry Non‐FTE Accounts 3,581,000 453,000 4,034,000 TOTAL 75.00 3,170.71 231,394,000 34,931,000 266,325,000
51
2014-15 Budget Process –Expenditure Update (Pages 5 & 6 of the Board Report & Appendices A-2, B and G)
Other Expenditures:
Other Operating Expenditures – Estimated at $42.5 million vs. $42.3 million in the previous presentation and vs. $42.5 million at
2013-14 Revised Estimates
Capital Expenditures– Estimated at $10.6 million, consistent with the previous presentation, vs. $9.8 million at 2013-14
Revised Estimates
Total Capital and Operating Expenditures = $53.1 million vs. $52.9 million in the previous presentation and vs. $52.3 million at 2013-14 Revised Estimates
School Generated Funds Expenditure– $11.5 million (consistent with the last presentation) vs. $11.0 million at 2013-14 Revised
Estimates
Depreciation of Tangible Capital Assets – $15.8 million (consistent with the last presentation) vs. $14.7 million at 2013-14 Revised
Estimates
13
52
2014-15 Budget Process –Expenditure Update
14
Salaries and Benefits76.9%
Supplies & Services 7.5%
Amortization Expense4.5%
Fees & Contractuals 3.5%
Debenture Interest3%
School Generated Funds3.3%
Rentals & Leases0.7%
Professional Development
0.3%
Other0.2%
Expenditures (by Type) of $346.4 millionper 2014‐15 Budget Estimates
53
2014-15 Budget Process –Expenditure Update
15
Classroom Expenditures
67%
School Administration5%
Teacher Consultants1%
Continuing Education2%
Board Administration3%
Transportation2%
Pupil Accommodation12%
Amortization5%
School Generated Funds
3%
Expenditures (by Object) of $ 346.4 Millionper 2014-15 Budget Estimates
54
2014-15 Budget Process –Expenditure Update (Appendices A-6 & F)
Breakdown of School
Operations expenditures:
- Increase of $3.5 million over
2013-14 Revised Estimates,
as a result of opening new
schools, increase in utilities
and increased maintenance
expenditures
– Includes reduction of approximately $700,000 from May 6, 2014 BoardReport
16
2014/2015 2013/2014 2013/2014Budget Revised Original
Estimates Estimates Budget(in PSAB Format) (in PSAB Format) (in PSAB Format)
School Operations RevenuesSchool Operations Allocation 29,225,616 27,524,579 26,934,698 Community Use of Schools Grant 390,843 378,607 378,607 Total Revenues 29,616,459$ 27,903,186$ 27,313,305$
School Operations ExpendituresSalaries & Benefits 10,341,400 10,068,465 9,791,510 Professional Development 9,900 9,100 9,100 Community Use of Schools 390,843 378,607 378,607 Utilities - Hydro 5,135,200 3,778,800 3,778,800 Utilities - Natural Gas 1,185,000 1,241,500 1,241,500 Utilities - Water & Sewer 559,000 559,000 559,000 Maintenance - Supplies and Materials 985,000 985,000 985,000 Travel & Mileage 87,000 87,200 87,200 Custodial Equipment Repairs 125,000 85,000 85,000 Creative Playground Equipment 30,000 30,000 30,000 Telephone 19,000 19,720 19,720 Plant Office 19,700 14,700 14,700 School Maintenance Services 6,541,217 4,917,158 4,917,000 Furniture & Equipment 217,000 225,150 225,150 Professional Fees 451,000 454,320 454,320 Contractual Services - Security, Fire, etc. 2,262,500 2,171,500 2,171,500 Insurance 608,000 383,000 383,000 Portables Set-ups/Moving Expenses 446,500 446,500 446,500 Continuing Education/ALC Operating Costs 203,199 243,163 243,163
Total Expenditures 29,616,459$ 26,097,883$ 25,820,770$
Net Revenues over Expenditures -$ 1,805,303$ 1,492,535$
55
2014-15 Budget Process –Expenditure Update (Appendices A-2 and B)
Total Expenditures (before PSAB Adjustment) = $346.6 million
– Less: Increase in Employee Future Benefits of $458,000
– Plus: Accrued Interest on Debenture of $249,000
Total Expenditures (after PSAB Adjustment) = $346.4 million
17
56
Next Steps
18
Motion to approve the 2014-15 Budget Estimates (tonight)
Complete the final review of the EFIS 2.0 forms by June 25, 2014
The 2014-15 Budget Estimates will be submitted to the Ministry by June 27, 2014
57
Social Studies Resource Selection Page 1 of 2
Regular Board Meeting Tuesday, June 17, 2014
ACTION REPORT ITEM 8.3
SOCIAL STUDIES RESOURCE SELECTION
PURPOSE:
for ordering appropriate classroom resources that support the Ontario Curriculum.
The purpose of this report is to recommend the purchase of a core resource for Grade 4 Social Studies in
2014, with a plan to purchase the grades 1-3, 5 and 6 versions respectively throughout the next 5 years.
The resource selected is Many Gifts which is distributed by Nelson Education.
BACKGROUND INFORMATION:
The decision to purchase Many Gifts by Nelson Education did not require a textbook selection committee
since the existing core resource for grades 1-3 is the older edition of Many Gifts. Nelson Education has
revised Many Gifts for grades 1-3 and has developed this resource for grades 4-6 to align with the revised
Social Studies curriculum released in May 2013.
This resource is completely aligned to the Social Studies curriculum expectations and the Ontario Catholic
Graduate Expectations. Nelson Education developed Many Gifts as a core Social Studies resource for
Ontario Catholic Schools since it infuses our Catholic Social Teachings and supports our Virtues
Education.
Many Gifts also focuses on effective instructional and assessment practices; Citizenship Education,
including equity and inclusivity; map, globe and graphing skills; historical thinking concepts and inquiry
based learning.
REMARKS:
Many Gifts aligns with the revised Ontario Social Studies Curriculum document, released in May 2013, and
most importantly, it embeds our Catholic Social Teachings authentically and intentionally. It includes real
examples of Catholic students putting their faith into action.
The teacher and student resources are flexible since they come in print and digital formats. The
MyNelson Online Teaching Centre includes interactive whiteboard lessons; video and audio clips; songs;
classroom liturgies and many weblinks. Furthermore, the resource offers cross-curricular learning by
integrating literacy, religious education, family life and the arts. It also supports teachers and students as
they transition to an inquiry based learning.
The company representative has assured that Nelson Education will support the HCDSB curriculum
consultant and teachers to implement this resource in every elementary school.
59
Social Studies Resource Selection Page 2 of 2
EXPENDITURE SUMMARY:
ITEM DESCRIPTION NUMBER OF UNITS UNIT COST EXPENDITURE
Many Gifts Grade 4 Student
Books 2700 $35.06 $94,662.00
Many Gifts Grade 4 Teacher
Resource Pack (includes
teacher resource, activity
cards, poster pack)
90 $382.46 $34,421.40
Shipping $558.65
Taxes $6,526.79
Total $136,168.84
CONCLUSION:
The recommendation of the Selection Committee is to purchase Many Gifts, Nelson Education, as the
approved Grade 4 Social Studies resource.
RECOMMENDATION:
RESOLUTION: Moved by:
Seconded by:
RESOLVED, that the Halton Catholic District School approve the purchase of Many Gifts, Nelson
Education, as the Grade 4 Social Studies Resource.
REPORT PREPARED BY: C. SERAFIM
CURRICULUM CONSULTANT
REPORT SUBMITTED BY: J. NIGRO
SUPERINTENDENT OF EDUCATION, CURRICULUM SERVICES
REPORT APPROVED BY: P. DAWSON
DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD
60
Renaming of Pope John Paul II Catholic Elementary School Page 1 of 1
Regular Board Meeting Tuesday, June 17, 2014
ACTION ITEM ITEM 8.4
RENAMING OF POPE JOHN PAUL II CATHOLIC ELEMENTARY SCHOOL
PURPOSE:
The purpose of this report is to recommend that Pope John Paul II Catholic Elementary School be
renamed Saint John Paul II Catholic Elementary School.
COMMENTS:
In light of the April 27, 2014 canonization of Pope John Paul II, the name of the school should be, Saint John Paul II Catholic Elementary School.
According to Chancellor, Monsignor Murray Kroetsch, the Halton Catholic District School Board does not
the school.
The school will be celebrating the official name change in the Fall.
RECOMMENDATION
Resolution Moved by:
Seconded by:
RESOLVED, that the Halton Catholic District School Board rename Pope John Paul II Catholic Elementary
school to Saint John Paul II Catholic Elementary School.
REPORT PREPARED, SUBMITTED AND P. DAWSON
APPROVED BY: DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD
61
International Student Program CAPS-I Conference 2014 Page 1 of 2
Regular Board Meeting Tuesday, June 17, 2014
INFORMATION REPORT ITEM 10.2
INTERNATIONAL STUDENT PROGRAM
CAPS-I CONFERENCE 2014
PURPOSE:
International students studying and learning in the Halton Catholic District School Board s elementary and
secondary schools provide a complementary, enriching experience to the region s multicultural mosaic. As an opportunity to further enrich our experiences of diversity, the Halton Catholic District School Board is
pleased to establish international student programs for various grade levels ranging from elementary school
through to high school graduation.
BACKGROUND:
There are many positive outcomes that result from International Education. Children in the 21st Century are
asked to be global citizens and to understand the challenges and rewards that result from living in different
our schools are enriched by the diversity of many cultures; increasing our student s cultural sensitivity and
cultural competency. As an opportunity to further enhance these experiences , the Halton Catholic District
School Board has become a member of Canadian Association of Public Schools International (CAPS-I), which fosters a collaborative approach in the promotion of international education opportunities. Currently, the
HCDSB educates 3 international students in our elementary schools and 45 international students in our
secondary schools (refer to Appendix A).
COMMENTS:
The CAPS-I's Annual Conference and Annual General Meeting was held at the Fairmont Empress Hotel in
Victoria, BC from Sunday, May 25th until Wednesday, May 28th, 2014. Throughout the three (3) days,
meetings, professional development workshops and panel discussions were held with leading International
Education experts from across the country. Some of the sessions at the conference included insights into
target markets (lead by the Canadian Department of Foreign Affairs, Trade and Development and Citizenship
and Immigration Canada). Information about the education systems in Central and Eastern Europe, Asia and
Central America provided valuable information about those markets and potential growth and partnerships with
boards in Canada. Other discussion opportunities focused on student recruitment in targeted markets as well
as strategies for preparing students; from the point of application, admission and registration through to
promoting a successful first year of studies. School Boards from across Canada shared best practices in
marketing abroad as well as managing and supporting international s -
-
CONCLUSION:
The current model and strategy for International Education in HCDSB has resulted in a varying level of
International students in our schools in the past 10 years ranging as follows:
62
International Student Program CAPS-I Conference 2014 Page 2 of 2
HCDSB International Student Enrolment Summary 2004/05 to 2013/14
School Year Number of International Students Attending
June 2005 56
June 2006 39
June 2007 61
June 2008 69
June 2009 42
June 2010 38
June 2011 43
June 2012 32
June 2013 42
June 2014 48
The current strategy does not include partnerships with agencies, and involves very little involvement in the
homestay component of International Education. With a more aggressive approach to International Education,
the Halton Catholic District School Board could recognize a significant increase in the number of International
Students attending schools in our system. This increase would provide immense value to our students;
enriching their experience of diversity and the promotion of global education as well as provide a financial
benefit to the board in supporting both new and current valuable programs within our schools. As our society
continues to become increasingly multi-cultural, our students will be required to work and live in increasingly
complex multicultural and global realities. An intentional, aggressive, targeted approach to increasing our
footprint on the global International Educational stage will ultimately better prepare our students to be effective
Christian citizens and professionals in the 21st Century.
REPORT PREPARED AND C. CIPRIANO
SUBMITTED BY: SUPERINTENDENT OF EDUCATION
REPORT APPROVED BY: P. DAWSON
DIRECTOR OF EDUCATION
63
13
26
3
1
1
1
1 1
1 1
1 1 1 1
International Students attending the
Halton Catholic District School Board 2013-2014
Korea
China
Columbia
Venezuela
Brazil
Mexico
Switzerland
Hungary
Canada
Japan
France
Austria
USA
Vietnam
Appendix A
64
May 2014 Budget Report Page 1 of 2
Regular Board Meeting June 17, 2014
INFORMATION REPORT ITEM 10.4
BUDGET REPORT FOR SEPTEMBER 1, 2013 TO MAY 31, 2014 GENERAL: This report compares the revenues and expenditures to date to the 2013-14 Revised Budget to show the percentage received and spent to date, respectively. The report also provides the same information for the previous fiscal year, for comparative purposes. The attached report covers the nine-month period from September 1, 2013 to May 31, 2014. It also shows comparatives for the same time period in the 2012-13 fiscal year. At May 31, 2014, 75% of the fiscal year and 90% of the school year have transpired. Therefore, the expected percentages of revenues and expenditures to date of the Revised Budget amounts should be between 75% and 90%. The report indicates that both revenues and expenditures for the year are expected to stay within the Revised Budget. REVENUE HIGHLIGHTS (APPENDIX A-1): Total revenues of $256.0 million have been recorded for the period ending May 31, 2014. This includes $170.4 million for legislative grants, $51.9 million for municipal funding, and $33.7 million in other revenue, other provincial grants and transfers to reserves. The percentages received are in line with the percentages received for the same time period in the prior year. The percentages received, other than “Other Provincial Grants”, also referred to as Education Program Other (EPOs), are also in line with the expected percentages received. The Ministry has announced numerous programs to enhance student achievement which are updated in the current budget as they become official, either by Ministry announcement or through special agreements that the Board enters into with the Ministry. Such “Other Provincial Grants” are added to the revenue budget as the corresponding expenditure budget is developed. The revenue is recorded as the funding is received. Appendix B shows a copy of “Other Provincial Grants” awarded during the fiscal year, and the total amounts correspond with Appendix A-1. EXPENDITURE HIGHLIGHTS (APPENDIX A-2): For the period ended May 31, 2014, classroom expenditures amounted to $195.1 million or 85.8% of the 2013-14 Revised Budget compared to $188.0 million or 86.3% for the period September 1, 2012 to May 31, 2013. Therefore, the percentage spent is in line with the prior year and with the expected percentage spent indicated above. School support services costs, including school administration, teacher consultants, and continuing education of $22.1 million or 79.0% of the Revised Budget have been expended for the period ending May 31, 2014. This is consistent with the $21.5 million or 78.1% spent for the period September 1, 2012 to May 31, 2013.
65
May 2014 Budget Report Page 2 of 2
Other Non-Classroom expenditures and commitments of $12.5 million or 79.2% have been recorded for the period September 1, 2013 to May 31, 2014. This compares to $12.3 million or 81.4% for the period from September 1, 2012 to May 31, 2013. The transportation expenditures of $5.8 million at May 31, 2014 reflect an estimated invoice based on the annual budgeted amounts. Similarly, an estimated invoice for the period September 1, 2012 to May 31, 2013 was included in the 2012-13 transportation costs. The estimated invoice amounts are reconciled with the actual costs at year-end. Operations and Maintenance expenditures and commitments of $21.3 million or 81.5% of the Revised Budget have been recorded to date. This is slightly higher than the $19.6 million or 75.5% for the period September 1, 2012 to May 31, 2013, mainly due to an increase in utility costs of $831,000 over the prior year, as well as higher snow removal and ground maintenance due to the harsh winter. Purchase order commitments in the amount of approximately $1.9 million are included in the total expenditures of $21.3 million. Some monthly billings, such as utility costs, are normally received in the following month, and all of the April utility costs have not been reflected in this report. The remainder of the Pupil Accommodation expenditures are for portable leases and debenture payments. The commitment for the entire year has been recorded for the portable leases, consistent with prior years. The debentures are paid according to a preset schedule and only the debenture interest costs are recorded, consistent with 2012-13 and in accordance with PSAB accounting policies. ENROLMENT (APPENDIX C): The majority of the Board’s funding allocation is based on estimated Average Daily Enrolment (ADE). The elementary and secondary enrolments are both based on Full-Time Equivalent (FTE) enrolment for October 31 and March 31. The two count dates are then averaged to give the annualized Average Daily Enrolment (ADE) used for funding purposes. The Revised Estimates projected enrolments were updated to reflect actual enrolment on October 31, 2013. The actual enrolment for March 31 is now available and any changes have been incorporated in Appendix C. The actual 2013-14 ADE for elementary students is 18,958.75 and secondary students is 9,922.93 for a total enrolment of 28,881.68. This represents a decrease from the 2013-14 revised estimates of 46.87 ADE. SUMMARY: The percentages of revenues and expenditures to date over the budget amounts for the period from September 1, 2013 to May 31, 2014 are consistent with prior years and fall within the expected range. Staff continues to control and monitor expenditures against the 2013-14 Revised Budget in an effort to achieve a balanced position for the 2013-14 Year-End. REPORT PREPARED BY: F. GIBSON MANAGER OF BUDGET AND ACCOUNTING SERVICES REPORT REVIEWED BY: R. NEGOI SENIOR ADMINISTRATOR, FINANCIAL SERVICES
REPORT SUBMITTED BY: P. MCMAHON SUPERINTENDENT OF BUSINESS AND TREASURER OF THE BOARD REPORT APPROVED BY: P. DAWSON DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD
66
Halton Catholic District School BoardRevenue - Operating Fund
2013/14 Budget ReportFor the Nine Months Ended May 31, 2014
Appendix A-1
Z:\5 - Financial reporting\Budget Estimates\20132014 Estimates\Monthly Budget\09 - May 2014\Budget Report\May 2014 Budget Report 12/06/2014 5:07 PM
2013/2014 2013/2014 2013/2014 2012/2013 2012/2013Revised Revenues and Revised Revenues and Budget Receipts Remaining % Budget Receipts %
@ May.31/14 @ May.31/14 Balance Received @ May.31/13 @ May.31/13 Received
(in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format)
OPERATING REVENUEProvince of OntarioLegislative Grants 204,017,603 170,441,281 33,576,322 83.5% 199,797,228 167,517,259 83.8% Transfer from classroom Reserve - - - - - - -
Municipal Taxes 84,485,020 51,871,107 32,613,913 61.4% 84,007,000 50,902,054 60.6% 288,502,623 222,312,388 66,190,235 77.1% 283,804,228 218,419,313 77.0%
Other Provincial GrantsPrior Year Grant Adjustment - Operating - (13,265) 13,265 - - (15,403) -Other Provincial Grants 17,300,245 12,148,221 5,152,024 70.2% 12,302,392 9,114,683 74.1% Other Provincial Grants 17,300,245 12,134,956 5,165,289 70.1% 12,302,392 9,099,280 74.0%
Other Revenue Government of Canada 1,784,555 1,251,153 533,402 70.1% 1,769,760 1,098,125 62.0% Tuition Fees 648,500 668,064 (19,564) 103.0% 496,710 495,369 99.7%
Use of Schools/Rentals 615,100 579,224 35,876 94.2% 468,514 485,634 103.7% Cafeteria, Vending, Uniform and OCAS Revenue 17,120 27,495 (10,375) - - - - Interest Revenue 10,000 2,027 7,973 20.3% 25,000 10,312 41.2% Interest Revenue on Capital 25,999 25,999 - 100.0% 55,000 - 0.0% Donation Revenue 1,000 1,344 (344) - 400 685 171.3% Miscellaneous Recoveries 19,728 111,831 (92,103) 566.9% - 41,864 - Recoveries - Secondments 1,048,315 678,154 370,161 64.7% 747,050 352,646 47.2% Miscellaneous Revenue 634,114 760,406 (126,292) 119.9% 591,210 669,340 113.2% Educational Development Charge (EDC) Revenue 4,500,000 3,108,711 1,391,289 69.1% 6,000,000 2,985,534 49.8%
9,304,431 7,214,408 2,090,023 77.5% 10,153,644 6,139,509 60.5%
School Generated Funds Revenue 11,000,000 5,238,034 5,761,966 47.6% 9,000,000 9,188,488 102.1%
Amortization of Deferred Capital Contribution 12,763,698 9,572,774 3,190,925 75.0% 12,375,771 9,281,828 75.0%
Total Operating Revenue 338,870,997 256,472,560 82,398,438 75.7% 327,636,035 252,128,418 77.0%
Available for Compliance (PSAB)(Surplus) Deficit - Available for Compliance (1,098,141) - (1,098,141) 0.0% (274,559) - 0.0%
Available for Compliance - Transfer from (to) Internally Restricted Reserve (net)* 1,782,389 1,457,149 325,240 81.8% 1,233,540 473,596 38.4%
Total Available for Compliance (Surplus) Deficit 684,248 1,457,149 (772,901) 213.0% 958,981 473,596 49.4%
Unavailable for Compliance (PSAB)
Unavailable for Compliance - (PSAB Adjustments for Accrued Interest) (189,593) - (189,593) 0.0% (118,384) - 0.0%
Amortization of EFB Liability - Retirement Gratuity (Death Benefit) (347,601) - (347,601) 0.0% (61,720) - 0.0%
Amortization of EFB Liability - Retirement/Health/Dental/Life Insurance (110,618) - (110,618) 0.0% (478,324) - 0.0%
Unavailable for Compliance - (Increase) Decrease in School Generated Funds - 1,176,007 (1,176,007) - - 1,707,581 -
Revenues Recognized for Land (4,500,000) (3,108,711) (1,391,289) 69.1% (6,000,000) (2,985,534) 49.8%
Total Unavailable for Compliance (5,147,812) (1,932,704) (3,215,108) 37.5% (6,658,428) (1,277,953) 19.2%
Total Annual (Surplus) Deficit (4,463,564) (475,555) (3,988,009) 10.7% (5,699,447) (804,357) 14.1%
Total Revenue After PSAB Adjustments 334,407,433$ 255,997,005$ 78,410,429$ 76.6% 321,936,588$ 251,324,061$ 78.1%
* Internally Restricted Reserve includes caryover of School Budgets and Student Success Reserve 67
Halton Catholic District School BoardExpenditures - Operating Fund
2013/14 Budget ReportFor the Nine Months Ended May 31, 2014
Appendix A-2
Z:\5 - Financial reporting\Budget Estimates\20132014 Estimates\Monthly Budget\09 - May 2014\Budget Report\May 2014 Budget Report 12/06/2014
2013/2014 2013/2014 2013/2014 2012/2013 2012/2013Revised Expenses and Revised Expenses andBudget Commitments Remaining % Budget Commitments %
@ May.31/14 @ May.31/14 Balance Received @ May.31/13 @ May.31/13 Spent
(in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format)
Classroom Instruction Classroom Teachers 171,180,714$ 151,332,163$ 19,848,551$ 88.4% 166,169,683$ 147,881,585$ 89.0%Supply Teachers 8,821,800 7,619,454 1,202,346 86.4% 6,533,843 5,570,204 85.3%Teacher Assistants 18,284,029 15,595,498 2,688,531 85.3% 17,740,314 15,307,816 86.3%Textbooks & Classroom Supplies 8,664,227 4,404,663 4,259,564 50.8% 8,783,398 4,643,768 52.9%Computers 1,831,802 2,199,243 (367,441) 120.1% 1,580,351 1,671,579 105.8%Professionals, Paraprofessionals & Technical 10,262,918 7,553,607 2,709,311 73.6% 9,483,004 6,992,096 73.7%Library and Guidance 5,503,900 4,036,680 1,467,220 73.3% 5,090,959 4,250,902 83.5%Staff Development 2,799,254 2,377,143 422,111 84.9% 2,599,566 1,706,527 65.6%Subtotal Classroom Instruction 227,348,644 195,118,451 32,230,193 85.8% 217,981,118 188,024,477 86.3%
Non Classroom - School Support ServicesSchool Administration 19,036,395 14,946,904 4,089,491 78.5% 18,566,001 14,382,112 77.5%Teacher Consultants 2,862,120 2,386,819 475,301 83.4% 3,031,845 2,424,853 80.0%Continuing Education 6,108,255 4,789,545 1,318,710 78.4% 5,875,704 4,653,190 79.2%Subtotal School Support Services 28,006,770 22,123,268 5,883,502 79.0% 27,473,550 21,460,155 78.1%
Recoverable Expenses 1,048,315 796,529 251,786 76.0% 747,050 684,043 91.6%
Other Non ClassroomBoard Administration 9,275,597 6,645,789 2,629,808 71.6% 8,587,593 6,394,648 74.5%Transportation 6,479,246 5,837,795 641,451 90.1% 6,517,782 5,893,881 90.4%Subtotal Other Non Classroom 15,754,843 12,483,584 3,271,259 79.2% 15,105,375 12,288,529 81.4%
Pupil Accommodation School Operations and Maintenance 26,112,273 21,283,958 4,828,315 81.5% 25,904,925 19,564,579 75.5% ALC and Portable Leases 1,044,000 992,074 51,926 95.0% 1,149,000 1,022,491 89.0% Debt Charges 47,375 47,375 - 100.0% 47,375 47,375 100.0% Other Debenture Payments 9,961,309 9,229,150 732,159 92.6% 10,356,869 9,559,192 92.3%Subtotal Pupil Accommodations 37,164,957 31,552,557 5,612,400 84.9% 37,458,169 30,193,637 80.6%
School Generated Funds Expenditures 11,000,000 4,062,027 6,937,973 36.9% 9,000,000 7,480,907 83.1%
Amortization Expense 14,731,716 11,048,787 3,682,929 75.0% 14,289,710 10,717,283 75.0%
Total Expenditures before PSAB Adjustment 335,055,245 277,185,203 57,870,042 82.7% 322,054,972$ 270,849,031$ 84.1%
PSAB AdjustmentsIncrease In Employee Future Benefits (458,219) - (458,219) 0.0% - - - (Decrease) in Accrued Interest on Debenture (189,593) - (189,593) 0.0% (118,384) - (118,384) Total PSAB Adjustment (647,812) - (647,812) 0.0% (118,384) - (118,384)
Total Expenditures After PSAB Adjustments 334,407,433$ 277,185,203$ 57,222,230$ 82.9% 321,936,588$ 270,849,031$ 84.1%
68
Halton Catholic District School Board Appendix B
As at May 31, 2014 2013-14 Revised
Budget 2013-14 Actual @ May
31, 2014
SPECIALIST HIGHSKILLS MAJOR (SHSM) SPECIAL FUNDING 32,786 32,786
STUDENT - SPEAK UP 48,350 48,350 LIBRARY STAFFING GRANT 119,930 119,930
PARENTS REACHING OUT 35,147 35,147
PHYSICAL ACTIVITIES - CHRIST THE KING 20,000 8,000
HEALTHY EATING - BISHOP REDING 7,200 3,600
ELP - STAFF DEVELOPMENT 16,000 16,000
OUTDOOR EDUCATION 294,223 185,360
COLLABORATIVE INQUIRY FOR INSTRUCTIONAL IMPACT 26,862 26,862
MATH AND LITERACY (GAINS) 53,724 53,724
DIFFERENTIATED INSTRUCTION (D.I) 26,862 26,862 S.S.SCHLS & CROSS PANEL TEAMS 35,126 35,126 ACCESS COPY - CLAWBACK (48,290) (48,289) RE-ENGAGEMENT 12 & 12+ 12,982 12,982 AFTER SCHOOL SUPPORT - EXTENDED FRENCH 32,500 32,500 FRECH AS A SECOND LANGUAGE 99,446 99,445 FIRST NATION/METIS/INUIT EDUCATION 214,115 128,469 EARLY LEADERSHIP STRATEGY 279,900 139,950 STUDENT INJURY PREVENTION 63,975 63,975 TUTORS IN THE CLASSROOM 14,676 14,676 K CONTEXTUALIZING 15,000 15,000 TLLP - 2IST CENTURY - DIGITAL CITIZENSHIP 13,648 9,081 TLLP - 21ST CENTURY - TABLETS 11,672 7,701 E-LEARNING 110,000 105,000 STUDENT WORK STUDY 120,000 120,000 CAPACITY BUILDING - ASSESSMENT FOR LEARNING 10,000 10,000 COLLABORATIVE INQUIRY IN MATH 90,000 90,000 M.I.S.A - P.N.C. 241,532 241,532 M.I.S.A - LOCAL 69,652 69,652 AUTISM SUPPORT AND TRAINING 74,798 74,798 LEARNING FOR ALL 28,640 28,640 MENTAL HEALTH 145,000 145,000 SPECIAL NEEDS - K-12 33,764 33,764 PARENTS REACHING OUT - REGIONAL MONEY 17,626 15,876 BLDS (BOARD LEADERSHIP DEVELOPMENT STRATEGY) 50,015 46,514 CAREER & LIFE PLANNING 10,000 10,000 SAFE, EQUITABLE AND INCLUSIVE SCHOOLS 60,797 60,797 NETWORK-SCHOOL IN THE MIDDLE 25,000 34,000 NETWORK-SCHOOLS HELPING SCHL 110,400 110,400 PARENTS REACHING OUT - MULTICULTURAL 13,000 11,700 OUTREACH COORDINATOR 73,600 73,600 SAFE WELCOME PROGRAM 53,320 53,320 INTERNAL AUDIT 3,207 3,207 BENEFIT REFORM 344,722 344,722 16% OF OCT.11/13 UNPAID DAY 133,196 133,196 OCCASSIONAL TEACHER EVALUATION 10,000 16,901 Sub-total 3,254,103 2,899,857
EARLY LEARNING PROGRAM (ELP) 11,773,493 8,092,970 EARLY LEARNING PROGRAM (ELP) - SPECIAL EDUCATION 1,181,559 - O.Y.A.P GRANT 92,529 79,581 O.Y.A.P SPECIAL FUNDING 19,200 19,200 LBS GRANTS 116,679 114,068 PROVINCE OF ONTARIO-CITIZENSHIP 793,440 873,303 PROVINCE OF ONTARIO-CITIZENSHIP-ONE TIME FUNDING 69,242 69,242 Sub-total 14,046,142 9,248,364
Total Other Provincial Grants per A-1 17,300,245$ 12,148,221$
2013-14 Other Provincial Grants (EPOs)
69
Halton Catholic District School BoardDay School Average Daily Enrolment (ADE)
2013-14 Budget Report
Appendix C
Actual Actual 2013-14 2013-14 2013-14 2012-13 2011-12FTE FTE Actual % Revised Original % Actual % Actual %
Oct 31/13 Mar 31/14 ADE Change ADE ADE Change ADE Change ADE ChangeJK 981.00 986.00 983.50 7.8% 983.25 963.00 5.6% 912.25 4.6% 872.00 8.3%SK 1,033.00 1,040.50 1,036.75 6.7% 1,037.50 978.50 0.7% 971.75 7.4% 905.00 5.6%Gr. 1 to 3 6,225.00 6,249.00 6,237.00 3.0% 6,230.50 6,211.50 2.6% 6,053.50 1.2% 5,980.50 2.1%Gr. 4 to Gr. 8 10,694.00 10,709.00 10,701.50 1.7% 10,708.50 10,714.50 1.8% 10,521.50 0.6% 10,455.50 0.5%
Elementary Day School Enrolment 18,933.00 18,984.50 18,958.75 2.7% 18,959.75 18,867.50 2.2% 18,459.00 1.4% 18,213.00 1.6%
Secondary Day School Enrolment 10,115.92 9,729.94 9,922.93 -0.8% 9,968.80 9,891.50 -1.2% 10,006.87 1.2% 9,889.59 0.8%
Total Day School ADE 29,048.92 28,714.44 28,881.68 1.5% 28,928.55 28,759.00 1.0% 28,465.87 1.3% 28,102.59 1.3%
122.68
(46.87)
Notes: ADE - Average Daily Enrolment FTE - Full Time Equivalent Average Daily Enrolment (ADE) is based on 50% of March 31 FTE plus 50% Oct 31 FTE % change equals the increase (decrease) in ADE from the prior year
Increase from 2013-14 Original Budget
Decrease from 2013-14 Revised Budget
70
Capital Projects Report – As at May 31, 2014 Page 1 of 1
Regular Board Meeting June 17, 2014
INFORMATION REPORT ITEM 10.5
CAPITAL PROJECTS REPORT – AS AT MAY 31, 2014
The attached Consolidated Capital Projects Report provides a summary totaling $422.7 million of all Board approved projects since the new capital funding model was implemented by the Ministry of Education in 1998. A total of $403.8 million has been recorded for all projects, including open purchase orders of $17.3 million which relate mainly to the construction of the two new Milton Elementary Schools, (St. Benedict and Queen of Heaven) and the Full Day Kindergarten (FDK) classroom additions at Guardian Angels and St. Anthony of Padua Elementary schools. The expenditures outlined in the individual capital project pages reflect construction costs to date. Please note the following:
The current construction cost for St. Anne Catholic Elementary School (CES) is $397,260 over budget (as outlined on page 5 of the report); however this is offset by the $735,249 available budget for the construction of St. Mary CES (page 6).
Eligible EDC costs of approximately $150,000 are still to be assigned to sites, further reducing the cost of construction for St. Mary CES (page 6).
The addition and alterations project on St. Ignatius of Loyola Catholic Secondary School (CSS) is currently over budget by $768,620 (page 9); however, additional EDC costs of $700,000 are yet to be applied to sites, reducing the complete construction cost for this capital project.
Jean Vanier CSS (page 10) currently shows as over budget by $271,036. However the project has incurred $1.4 million in bridge financing, of which approximately $1 million is expected to be covered by additional Ministry grant, thus bringing this project under budget by an estimated $700,000.
The Debenture Financing Summary (Appendix A-1, A-2 and A-3) provides a summary of all projects that have been financed by debentures through the Ontario School Boards Financing Corporation (OSBFC) or the Ontario Financing Authority (OFA). This summary includes the March 2014 OFA debenture issue in the amount of $33.4 million related to the new school construction of Jean Vanier Catholic Secondary School and for St. Ignatius of Loyola Catholic Secondary School Addition & Alterations Project. REPORT PREPARED BY: F. GIBSON, MANAGER BUDGET AND ACCOUNTING SERVICES REPORT REVIEWED BY: R. NEGOI, SENIOR ADMINISTRATOR FINANCIAL SERVICES REPORT SUBMITTED BY: P. MCMAHON, SUPERINTENDENT OF BUSINESS SERVICES AND TREASURER OF THE BOARD REPORT APPROVED BY: P. DAWSON, DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD
71
Halton Catholic District School BoardConsolidated Capital Projects
For the period ending May 31, 2014
May 2014 Capital Budget 6/11/2014
SCHOOL BUILDINGSBUDGET EXPENSED
Sep.1/98 to Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
Total Expensed and
Commitments
AVAILABLE
BALANCE
OLD PROJECTSAscension Elementary $3,200,000 $3,160,703 $0 $0 $0 $3,160,703 $39,297
Holy Rosary Elementary, Milton $5,500,000 $5,356,378 $0 $0 $0 $5,356,378 $143,622
St. Patrick's Elementary $3,650,000 $3,716,647 $0 $0 $0 $3,716,647 ($66,647)
St. Francis of Assisi Elementary $3,770,000 $3,669,902 $0 $0 $0 $3,669,902 $100,098
Notre Dame Secondary $1,250,000 $1,039,404 $0 $0 $0 $1,039,404 $210,596
Mother Teresa Elementary $7,450,000 $6,874,383 $0 $0 $0 $6,874,383 $575,617
St. Andrew Elementary $7,770,000 $7,255,509 $0 $0 $0 $7,255,509 $514,491
Sacred Heart of Jesus Elementary $7,770,000 $7,010,277 $0 $0 $0 $7,010,277 $759,723
Learning Environmental Improvement Program (LEIP) $12,000,000 $8,866,538 $0 $0 $0 $8,866,538 $3,133,462
School Renewal $2,245,001 $2,070,361 $0 $0 $0 $2,070,361 $174,640
Sub-total Old Projects $54,605,001 $49,020,102 $0 $0 $0 $49,020,102 $5,584,899
NEW PROJECTSSt. Paul Elementary $1,800,000 $1,573,776 $0 $0 $0 $1,573,776 $226,224
St. Raphael Elementary $1,900,000 $1,919,238 $0 $0 $0 $1,919,238 ($19,238)
St. Vincent Elementary $1,250,000 $1,159,421 $0 $0 $0 $1,159,421 $90,579
St. Joseph Elementary, Acton $2,275,000 $2,211,231 $0 $0 $0 $2,211,231 $63,769
St. Catherine of Alexandria Elementary $8,000,000 $7,914,532 $0 $0 $0 $7,914,532 $85,468
Assumption Secondary $4,800,000 $4,734,987 $0 $0 $0 $4,734,987 $65,013
Christ the King Secondary $25,300,000 $25,758,453 $0 $0 $0 $25,758,453 ($458,453)
Holy Trinity Secondary $27,400,000 $26,419,175 $0 $0 $0 $26,419,175 $980,825
ALC $1,600,000 $1,591,080 $0 $0 $0 $1,591,080 $8,920
Holy Rosary Elementary, Burlington $2,400,000 $2,305,896 $0 $0 $0 $2,305,896 $94,104
St. Mark's Elementary $440,000 $402,630 $0 $0 $0 $402,630 $37,370
St. John Elementary, Oakville $370,000 $285,471 $0 $0 $0 $285,471 $84,529
Our Lady of Victory Elementary $2,400,000 $2,265,547 $0 $0 $0 $2,265,547 $134,453
St. Elizabeth Seton Elementary, Burlington $8,300,000 $7,137,082 $0 $0 $0 $7,137,082 $1,162,918
St. Joan of Arc Elementary, Oakville $8,800,000 $7,704,963 $0 $0 $0 $7,704,963 $1,095,037
Guardian Angels Elementary $8,800,000 $8,134,843 $0 $0 $0 $8,134,843 $665,157
Pope John Paul II Elementary, Oakville $9,900,000 $8,600,943 $0 $0 $0 $8,600,943 $1,299,057
Christ the King Secondary - Classroom Addition $2,000,000 $1,786,025 $0 $0 $0 $1,786,025 $213,975
Corpus Christi Secondary, Burlington $30,260,000 $32,837,311 $0 $0 $0 $32,837,311 ($2,577,311)
St. Anthony of Padua Elementary, Milton $10,200,000 $9,231,309 $0 $0 $0 $9,231,309 $968,691
St. Christopher Elementary, Burlington $9,900,000 $8,726,499 $0 $0 $0 $8,726,499 $1,173,501
St. Christopher Elementary , Child Care Centre $750,000 $750,000 $0 $0 $0 $750,000 $0
St. Peter Elementary, Milton $10,800,000 $10,748,401 $0 $0 $0 $10,748,401 $51,599
Our Lady of Fatima Elementary, Milton $11,300,000 $10,298,651 $0 $0 $0 $10,298,651 $1,001,349
Lumen Christi Elementary, Milton $11,300,000 $10,899,353 $0 $0 $0 $10,899,353 $400,647
St. Anne Elementary, Burlington $11,600,000 $668,287 $10,595,593 $693,343 $40,037 $11,997,260 ($397,260)
St. Mary Elementary, Oakville $11,200,000 $9,986,172 $462,681 $14,269 $1,629 $10,464,751 $735,249
St. Benedict Elementary $12,632,220 $0 $362,763 $4,657,098 $6,595,109 $11,614,971 $1,017,249
Queen of Heaven Elementary $12,632,220 $0 $493,594 $4,266,577 $7,243,451 $12,003,623 $628,597
St. Thomas Aquinas Secondary - Reconstruction $37,000,000 $37,588,033 $0 $0 $0 $37,588,033 ($588,033)
St. Ignatius of Loyola Secondary - Addition $22,500,000 $21,201,593 $2,535,032 ($470,083) $2,078 $23,268,620 ($768,620)
Jean Vanier Secondary, Milton $35,000,000 $6,357,051 $27,061,495 $1,115,688 $736,801 $35,271,036 ($271,036)
Sub-total New Projects $344,809,440 $271,197,953 $41,511,159 $10,276,893 $14,619,105 $337,605,110 $7,204,330
2 72
Halton Catholic District School BoardConsolidated Capital Projects
For the period ending May 31, 2014
May 2014 Capital Budget 6/11/2014
SCHOOL BUILDINGS - ContinuedBUDGET EXPENSED
Sep.1/98 to Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
Total Expensed and
Commitments
AVAILABLE
BALANCE
FDK Classroom Addition and AlterationSt. Joseph(A) Elementary- Classroom Addition and Alteration $905,000 $946,685 $15,205 $0 $0 $961,890 ($56,890)
St. Brigid Elementary - Classroom Addition and Alteration $1,439,000 $1,240,353 $22,373 $0 $0 $1,262,726 $176,274
St. Catherine Elementary - Classroom Addition and Alteration $2,396,000 $1,874,477 $116,164 $0 $0 $1,990,641 $405,359
St. Dominic Elementary- Classroom Addition and Alteration $815,000 $706,288 $23,899 ($550) $0 $729,637 $85,363
St. Andrew Elementary - Classroom Addition and Alteration $780,000 $641,651 $49,666 $0 $0 $691,316 $88,684
Guardian Angels Elementary - Classroom Addition and Alteration $2,970,000 $0 $45,038 $1,017,895 $1,218,351 $2,281,284 $688,716
St. Anthony of Padua Elementary - Classroom Addition and Alteration $2,970,000 $0 $63,491 $957,322 $1,403,911 $2,424,723 $545,277
St. Francis of Assisi Elementary - Classroom Addition and Alteration $1,290,000 $0 $0 $28,810 $0 $28,810 $1,261,190
Holy Rosary Elementary, Milton - Classroom Addition and Alteration $4,955,000 $0 $0 $59,066 $41,919 $100,985 $4,854,015
Sub-total FDK Classroom Addition and Alteration $18,520,000 $5,409,454 $335,835 $2,062,543 $2,664,181 $10,472,013 $8,047,987
Sub-total Old & New Projects $363,329,440 $276,607,407 $41,846,993 $12,339,436 $17,283,286 $348,077,122 $15,252,318
Good Places to Learn $4,276,577 $4,276,577 $0 $0 $0 $4,276,577 ($0)
C.E.C Port-A-PAC(s) Program Services & Administration $475,000 $473,535 $0 $0 $0 $473,535 $1,465
Cost of Issuing Debenture $0 $1,921,083 $0 $2,375 $0 $1,923,459 ($1,923,459)
TOTAL PROJECTS $422,686,018 $332,298,704 $41,846,994 $12,341,812 $17,283,286 $403,770,795 $18,915,223
3
73
Halton Catholic District School BoardConsolidated Capital Projects
For the period ending May 31, 2014
May 2014 Capital Budget 6/11/2014
SCHOOL SITES
BUDGET EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
Total Expensed
and
Commitments
Mother Teresa Elementary (147) $0 $1,656,104 $0 $0 $0 $1,656,104
St. Andrew Elementary (148) $0 $2,133,363 $0 $0 $0 $2,133,363
Sacred Heart of Jesus Elementary (149) $0 $1,932,906 $0 $0 $0 $1,932,906
St. Benedict Elementary (151) $0 $23,132 $4,889,809 $2,205 $0 $4,915,145
Lumen Christi Elementary (152) $0 $3,239,414 $0 ($173) $0 $3,239,241
Queen of Heaven Elementary (153) $0 $3,290,929 $464 ($129) $0 $3,291,264
St. Anne Elementary (159) $0 $157,535 $4,942,565 $311,956 $0 $5,412,056
St. Peter Elementary (163) $0 $2,933,095 $0 $0 $0 $2,933,095
Our Lady of Fatima Elementary (166) $0 $3,440,237 $0 ($71) $0 $3,440,166
St. Catherine of Alexandria Elementary (168) $0 $1,529,708 $0 $0 $0 $1,529,708
St. Mary Elementary (171) $0 $6,060,021 $262 $20,712 $0 $6,080,995
Christ the King Secondary (231) $0 $5,275,487 $0 $0 $0 $5,275,487
Holy Trinity Secondary (233) $0 $5,846,886 $0 $0 $0 $5,846,886
St. Elizabeth Seton Elementary (157) $0 $1,624,591 $0 $0 $0 $1,624,591
St. Joan of Arc Elementary (161) $0 $2,015,986 $0 $0 $0 $2,015,986
Guardian Angels Elementary (164) $0 $2,099,818 $0 $0 $0 $2,099,818
Pope John Paul II Elementary (162) $0 $2,726,023 $0 $0 $0 $2,726,023
Corpus Christi Secondary (202) $0 $13,629,450 $0 $0 $0 $13,629,450
St. Anthony of Padua Elementary (165) $0 $3,300,291 $0 $0 $0 $3,300,291
St. Christopher Elementary (158) $0 $4,506,735 $0 $0 $0 $4,506,735
Loyola Secondary Addition (235) $0 $792,687 $0 $2,265 $0 $794,952
Jean Vanier Secondary, Milton (204) $0 $9,849,605 ($5,134) $628,531 $0 $10,473,002
St. Thomas Aquinas Secondary (237) $0 $3,997,908 $39,500 $647,969 $108,087 $4,793,463
Various Site - EDC Eligible costs $0 $16,820,622 $1,001,034 $7,994,754 $1,854 $25,818,263
TOTAL SITES $0 $98,882,533 $10,868,499 $9,608,018 $109,941 $119,468,991
TOTAL BUILDINGS AND SITES 422,686,018$ 431,181,237$ 52,715,493$ 21,949,829$ 17,393,227$ 523,239,786$
4
74
HALTON CATHOLIC DISTRICT SCHOOL BOARDSt. Anne Catholic Elementary School
NEW PUPIL ACCOMMODATION PROJECT
SCHOOL BUILDING
BUDGET
(ESTIMATE)
EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL EXPENSED
and Commitments
AVAILABLE
BALANCE
BuildingConstruction $10,196,000 $6,737 $10,101,477 $464,345 $29,105 $10,601,665 ($405,665)
Professional Fees $730,000 $429,775 $211,232 $38,781 $0 $679,788 $50,212
Inspections, Soil test, Surveys $153,000 $70,932 $69,228 $38,863 $10,380 $189,403 ($36,403)
Building Permit Fees $102,000 $160,843 $16,668 $0 $0 $177,511 ($75,511)
Contingencies $102,000 $0 $0 $0 $0 $0 $102,000
Sub-total Building $11,283,000 $668,287 $10,398,605 $541,989 $39,485 $11,648,367 ($365,366)
Furniture & Equipment $317,000 $0 $118,711 $96,051 $552 $215,313 $101,687
Computer & Technology Equipment $0 $0 $78,277 $55,303 $0 $133,580 ($133,580)
Sub-total Furniture & Equipment $317,000 $0 $196,988 $151,354 $552 $348,893 ($31,893)
Bridge Financing (Interest) $0 $0 $0 $0 $0 $0 $0
TOTAL $11,600,000 $668,287 $10,595,593 $693,343 $40,037 $11,997,260 ($397,260)
SCHOOL SITE
BUDGET EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL EXPENSED
Site $0 $4,603,338 $0 $0 $4,603,338Site Improvements $0 $163,456 $305,951 $0 $469,407Professional Fees-EDC-Site $157,535 $175,771 $6,005 $0 $339,311Bridge Financing $0 $0 $0 $0 $0 TOTAL $0 $157,535 $4,942,565 $311,956 $0 $5,412,056
PROJECT TOTAL $11,600,000 $825,822 $15,538,158 $1,005,299 $40,037 $17,409,316
FUNDING
BUDGET EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL
BUILDINGDebenture $0 $0 $0 $0Short Term Financing (Investment) $0 $0 $0 $0 $0Funding - Minor TCA $0 $196,988 $151,354 $348,341Funding - FDK $0 $1,556,830 $0 $1,556,830Funding - Capital Priorities $668,287 $8,841,775 $541,989 $10,052,052SITEEducation Development Charge - Applied $0 $0 $0Long Term Financing - Debenture $0 $0 $0Short Term Financing (Investment) $157,535 $4,942,565 $311,956 $0 $5,412,056 TOTAL $0 $825,822 $15,538,158 $1,005,299 $0 $17,369,279
Unfinanced Commitments $40,037
5
75
HALTON CATHOLIC DISTRICT SCHOOL BOARDSt. Mary Catholic Elementary School
NEW PUPIL ACCOMMODATION PROJECT
SCHOOL BUILDING
BUDGET
(ESTIMATE)
EXPENSED Sep.1/98 to Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL EXPENSED
and Commitments
AVAILABLE
BALANCEBuildingConstruction $9,812,000 $8,924,714 $311,253 $7,236 $1,629 $9,244,833 $567,167
Professional Fees $636,000 $573,859 $15,636 $0 $0 $589,495 $46,505
Inspections, Soil test, Surveys $153,000 $112,408 $15,656 $0 $0 $128,064 $24,936
Building Permit Fees $102,000 $215,002 $1,689 $0 $0 $216,691 ($114,691)
Contingencies $190,000 $0 $0 $0 $0 $0 $190,000
Sub-total Building $10,893,000 $9,825,983 $344,234 $7,236 $1,629 $10,179,083 $713,917
Furniture & Equipment $307,000 $95,127 $47,771 $7,033 $0 $149,931 $157,069
Computer & Technology Equipment $0 $65,062 $70,675 $0 $0 $135,737 ($135,737)
Sub-total Furniture & Equipment $307,000 $160,189 $118,446 $7,033 $0 $285,668 $21,332
Bridge Financing (Interest) $0 $0 $0 $0 $0 $0 $0
TOTAL $11,200,000 $9,986,172 $462,681 $14,269 $1,629 $10,464,751 $735,249
SCHOOL SITE
BUDGET EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL EXPENSED
Site $5,981,169 $0 $0 $0 $5,981,169Site Improvements $5,108 $0 $0 $0 $5,108Professional Fees-EDC-Site $73,744 $262 $0 $0 $74,006Contractual - Fiber Optics (EDC) $20,712 $0 $20,712Bridge Financing $0 $0 $0 $0 $0 TOTAL $0 $6,060,021 $262 $20,712 $0 $6,080,995
PROJECT TOTAL $11,200,000 $16,046,193 $462,943 $34,981 $1,629 $16,545,746
FUNDING
BUDGET EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL
BUILDINGDebenture $0 $0 $0 $0Short Term Financing (Investment) $0 $0 $7,236 $0 $7,236Funding - NPP & GPL $0 $0 $0 $0Funding - FDK $344,234 $344,234Funding - Capital Priorities $9,825,983 $0 $0 $9,825,983Funding - Minor TCA $160,189 $118,446 $7,033 $285,668SITEEducation Development Charge - Applied $0 $0 $0Long Term Financing - Debenture $0 $0 $0Short Term Financing (Investment) $6,060,021 $262 $20,712 $0 $6,080,995 TOTAL $0 $16,046,193 $462,943 $34,981 $0 $16,544,117
Unfinanced Commitments $1,629
6 76
HALTON CATHOLIC DISTRICT SCHOOL BOARDSt. Benedict Catholic Elementary SchoolNEW PUPIL ACCOMMODATION PROJECT
SCHOOL BUILDING
BUDGET
(ESTIMATE)
EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL EXPENSED
and Commitments
AVAILABLE
BALANCEBuildingConstruction $11,052,220 $0 $2,492 $4,079,399 $6,432,283 $10,514,174 $538,046
Professional Fees $800,000 $0 $299,382 $209,144 $66,943 $575,470 $224,530
Inspections, Soil test, Surveys $165,000 $0 $0 $18,221 $0 $18,221 $146,779
Building Permit Fees $130,000 $0 $28,313 $140,107 $24,458 $192,878 ($62,878)
Contingencies $150,000 $0 $0 $0 $0 $0 $150,000
Sub-total Building $12,297,220 $0 $330,188 $4,446,872 $6,523,684 $11,300,743 $996,477
Furniture & Equipment $185,000 $0 $0 $0 $62,486 $62,486 $122,514
Computer & Technology Equipment $150,000 $0 $0 $0 $8,939 $8,939 $141,061
Sub-total Furniture & Equipment $335,000 $0 $0 $0 $71,425 $71,425 $263,575
Bridge Financing (Interest) $0 $0 $32,575 $210,227 $0 $242,802 ($242,802)
TOTAL $12,632,220 $0 $362,763 $4,657,098 $6,595,109 $11,614,971 $1,017,249
SCHOOL SITE
BUDGET EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL EXPENSED
Site $0 $4,844,309 $0 $0 $4,844,309Site Improvements $0 $0 $0 $0 $0Professional Fees-EDC-Site $23,132 $45,499 $2,205 $0 $70,836Bridge Financing $0 $0 $0 $0 $0 TOTAL $0 $23,132 $4,889,809 $2,205 $0 $4,915,145
PROJECT TOTAL $12,632,220 $23,132 $5,252,572 $4,659,303 $6,595,109 $16,530,116
FUNDING
BUDGET EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL
BUILDINGDebenture $0 $0 $0 $0Short Term Financing (Investment) $0 $0 $0 $0 $0Funding - NPP & GPL $0 $0 $0 $0Funding - Minor TCA $0 $0 $0 $0Funding - Capital Priorities $0 $362,763 $4,657,098 $5,019,862SITEEducation Development Charge - Applied $0 $0 $0Long Term Financing - Debenture $0 $0 $0Short Term Financing (Investment) $23,132 $4,889,809 $2,205 $0 $4,915,145 TOTAL $0 $23,132 $5,252,572 $4,659,303 $0 $9,935,007
Unfinanced Commitments $6,595,109
7
77
HALTON CATHOLIC DISTRICT SCHOOL BOARDQueen of Heaven Catholic Elementary School
NEW PUPIL ACCOMMODATION PROJECT
SCHOOL BUILDING
BUDGET
(ESTIMATE)
EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL
EXPENSED and
Commitments
AVAILABLE
BALANCEBuildingConstruction $11,052,220 $0 $3,576 $3,860,869 $7,011,100 $10,875,545 $176,675
Professional Fees $800,000 $0 $307,920 $141,748 $119,394 $569,063 $230,937
Inspections, Soil test, Surveys $165,000 $0 $20,177 $54,112 $17,400 $91,689 $73,311
Building Permit Fees $130,000 $0 $129,346 $0 $0 $129,346 $654
Contingencies $150,000 $0 $0 $0 $0 $0 $150,000
Sub-total Building $12,297,220 $0 $461,019 $4,056,729 $7,147,894 $11,665,642 $631,578
Furniture & Equipment $185,000 $0 $0 $0 $86,618 $86,618 $98,382
Computer & Technology Equipment $150,000 $0 $0 $0 $8,939 $8,939 $141,061
Sub-total Furniture & Equipment $335,000 $0 $0 $0 $95,557 $95,557 $239,443
Bridge Financing (Interest) $0 $0 $32,575 $209,848 $0 $242,423 ($242,423)
TOTAL $12,632,220 $0 $493,594 $4,266,577 $7,243,451 $12,003,623 $628,597
SCHOOL SITE
BUDGET EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL
EXPENSED
Site $3,262,468 $0 $0 $0 $3,262,468Site Improvements $0 $0 $0 $0 $0Professional Fees-EDC-Site $28,461 $464 ($129) $0 $28,796Bridge Financing $0 $0 $0 $0 $0 TOTAL $0 $3,290,929 $464 ($129) $0 $3,291,264
PROJECT TOTAL $12,632,220 $3,290,929 $494,058 $4,266,449 $7,243,451 $15,294,887
FUNDING
BUDGET EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL
BUILDINGDebenture $0 $0 $0 $0Short Term Financing (Investment) $0 $0 $0 $0 $0Funding - Minor TCA $0 $0 $0 $0Funding - Capital Priorities $0 $493,594 $4,266,577 $4,760,172SITEEducation Development Charge - Applied $0 $0 $0Long Term Financing - Debenture $0 $0 $0Short Term Financing (Investment) $3,290,929 $464 ($129) $0 $3,291,264 TOTAL $0 $3,290,929 $494,058 $4,266,449 $0 $8,051,436
Unfinanced Commitments $7,243,451
8
78
HALTON CATHOLIC DISTRICT SCHOOL BOARDSt. Ignatius of Loyola Catholic Secondary School - Addition
NEW PUPIL ACCOMMODATION PROJECT
SCHOOL BUILDING
BUDGET
(ESTIMATE)
EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL
EXPENSED and
Commitments
AVAILABLE
BALANCEBuildingConstruction $20,943,132 $18,965,319 $2,249,622 $0 $2,078 $21,217,019 ($273,887)
Professional Fees $1,230,717 $1,223,636 $0 $8,610 $0 $1,232,246 ($1,529)
Inspections, Soil test, Surveys $186,100 $186,100 $0 $0 $0 $186,100 $0
Building Permit Fees $114,825 $114,825 $0 $0 $0 $114,825 $0
Contingencies $0 $0 $0 $0 $0 $0 $0
Sub-total Building $22,474,774 $20,489,880 $2,249,622 $8,610 $2,078 $22,750,190 ($275,416)
Furniture & Equipment $25,226 $25,226 $0 $0 $0 $25,226 $0
Computer & Technology Equipment $0 $0 $0 $0 $0 $0 $0
Sub-total Furniture & Equipment $25,226 $25,226 $0 $0 $0 $25,226 $0
Bridge Financing (Interest) $0 $686,487 $285,410 ($478,693) $0 $493,204 ($493,204)
TOTAL $22,500,000 $21,201,593 $2,535,032 ($470,083) $2,078 $23,268,620 ($768,620)
SCHOOL SITE
BUDGET EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL
EXPENSED
Site $2,340 $0 $0 $0 $2,340Site Improvements $768,647 $0 $0 $0 $768,647Professional Fees-EDC-Site $21,700 $0 $2,265 $0 $23,965Bridge Financing $0 $0 $0 $0 $0 TOTAL $0 $792,687 $0 $2,265 $0 $794,952
PROJECT TOTAL $22,500,000 $21,994,280 $2,535,032 ($467,818) $2,078 $24,063,572
FUNDING
BUDGET EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL
BUILDINGDebenture $0 $0 $0 $0Short Term Financing (Investment) $10,721,034 ($10,721,034) ($470,083) $0 ($470,083)Funding - NPP/Growth $4,863,086 $0 $0 $4,863,086Funding - Energy Efficient Grant $1,933,667 $1,505,250 $0 $3,438,917Funding - School Renewal - OLD $8,015,947 $0 $8,015,947Funding - School Renewal - New $3,671,110 $754,117 $0 $4,425,227Funding - School Condition $2,968,222 $0 $2,968,222Funding - Minor TCA $12,696 $12,530 $25,226B.A. Short Term Loans (Loan repayment) $0 $0 $0Total Building Financing $23,266,542SITEEducation Development Charge - Applied $0 $0 $0Long Term Financing - Debenture $0 $0 $0Short Term Financing (Investment) $792,687 $0 $2,265 $0 $794,952 TOTAL $0 $21,994,280 $2,535,032 ($467,818) $0 $24,061,494
Unfinanced Commitments $2,078
979
HALTON CATHOLIC DISTRICT SCHOOL BOARDJean Vanier Catholic Secondary School NEW PUPIL ACCOMMODATION PROJECT
SCHOOL BUILDING
BUDGET
(ESTIMATE)
EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL
EXPENSED and
Commitments
AVAILABLE
BALANCEBuildingConstruction $29,760,000 $4,333,826 $24,849,688 ($195,599) $647,130 $29,635,045 $124,955
Professional Fees $2,500,000 $1,204,591 $753,654 $111,865 $12,363 $2,082,473 $417,527
Inspections, Soil test, Surveys $325,000 $126,966 $102,757 $11,323 $25,908 $266,954 $58,046
Building Permit Fees $325,000 $419,189 $30,179 ($1,949) $0 $447,419 ($122,419)
Contingencies $590,000 $0 $0 $0 $0 $0 $590,000
Sub-total Building $33,500,000 $6,084,572 $25,736,278 ($74,360) $685,401 $32,431,891 $1,068,109
Furniture & Equipment $1,500,000 $0 $492,674 $418,639 $50,378 $961,691 $538,309
Computer & Technology Equipment $0 $0 $244,932 $275,888 $1,022 $521,842 ($521,842)
Sub-total Furniture & Equipment $1,500,000 $0 $737,607 $694,527 $51,400 $1,483,533 $16,467
Bridge Financing (Interest) $0 $272,479 $587,610 $495,522 $0 $1,355,611 ($1,355,611) Note 1
TOTAL $35,000,000 $6,357,051 $27,061,495 $1,115,688 $736,801 $35,271,036 ($271,036)
SCHOOL SITE
BUDGET EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL
EXPENSED
Site $9,720,855 ($12,808) $0 $0 $9,708,047Site Improvements $0 $0 $627,560 $0 $627,560Professional Fees-EDC-Site $128,750 $7,674 $971 $0 $137,395Bridge Financing $0 $0 $0 $0 $0 TOTAL $0 $9,849,605 ($5,134) $628,531 $0 $10,473,002
PROJECT TOTAL $35,000,000 $16,206,656 $27,056,361 $1,744,219 $736,801 $45,744,037
FUNDING
BUDGET EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL
BUILDINGDebenture $0 $0 $0 $0Short Term Financing (Investment) $0 $0 $0 $0 $0Funding - Minor TCA $0 $737,607 $694,527 $1,432,133Funding - NPP $6,357,051 $22,780,081 ($74,360) $29,062,772Funding - POD $0 $2,956,197 $0 $2,956,197Funding - Capitalized Interest $587,610 $495,522 $1,083,132SITEEducation Development Charge - Applied $0 $0 $0Long Term Financing - Debenture $0 $0 $0Short Term Financing (Investment) $9,849,605 ($5,134) $628,531 $0 $10,473,002 TOTAL $0 $16,206,656 $27,056,361 $1,744,219 $0 $45,007,236
Unfinanced Commitments $736,801
are in addition to the $35 million Board Approved budget.
10
Note 1: Approximately $1 million in additional funds are expected to be received from the Ministry to cover the Bridge Financing costs on this project. These funds 80
HALTON CATHOLIC DISTRICT SCHOOL BOARD
Guardian Angels Catholic Elementary School
FDK Classroom Addition and Alteration Project
SCHOOL BUILDING
BUDGET
(ESTIMATE)
EXPENSED Sep.1/98 to Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL EXPENSED
and Commitments
AVAILABLE
BALANCEBuildingConstruction $2,364,000 $0 $39,040 $847,472 $1,127,108 $2,013,621 $350,379
Professional Fees $275,000 $0 $0 $141,120 $82,131 $223,251 $51,749
Inspections, Soil test, Surveys $32,000 $0 $0 $6,212 $9,112 $15,324 $16,676
Building Permit Fees $36,000 $0 $5,998 $16,398 $0 $22,396 $13,604
Contingencies $263,000 $0 $0 $0 $0 $0 $263,000
Sub-total Building $2,970,000 $0 $45,038 $1,011,203 $1,218,351 $2,274,592 $695,408
Bridge Financing (Interest) 0 0 0 6,693 0 $6,693 ($6,693)
TOTAL $2,970,000 $0 $45,038 $1,017,895 $1,218,351 $2,281,284 $688,716
FUNDING BUDGET EXPENSED
Sep.1/98 to Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL
BUILDINGDebenture $0 $0 $0 $0Funding - FDK $45,038 $1,017,895 $1,062,933Short Term Financing (Investment) $0 $0 $0 $0 $0B.A. Short Term Loans (Loan repayment) $0 $0 $0 TOTAL $0 $0 $45,038 $1,017,895 $0 $1,062,933
Unfinanced Commitments $1,218,351
11
81
HALTON CATHOLIC DISTRICT SCHOOL BOARD
St. Anthony of Padua Catholic Elementary School
FDK Classroom Addition and Alteration Project
SCHOOL BUILDING
BUDGET
(ESTIMATE)
EXPENSED Sep.1/98 to Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL EXPENSED
and Commitments
AVAILABLE
BALANCEBuildingConstruction $2,364,000 $0 $57,493 $786,631 $1,173,093 $2,017,217 $346,783
Professional Fees $275,000 $0 $0 $143,515 $219,579 $363,094 ($88,094)
Inspections, Soil test, Surveys $32,000 $0 $0 $4,085 $11,239 $15,324 $16,676
Building Permit Fees $36,000 $0 $5,998 $16,398 $0 $22,396 $13,604
Contingencies $263,000 $0 $0 $0 $0 $0 $263,000
Sub-total Building $2,970,000 $0 $63,491 $950,629 $1,403,911 $2,418,031 $551,969
Bridge Financing (Interest) 0 0 0 6,693 0 $6,693 ($6,693)
TOTAL $2,970,000 $0 $63,491 $957,322 $1,403,911 $2,424,723 $545,277
FUNDING BUDGET EXPENSED
Sep.1/98 to Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL
BUILDINGDebenture $0 $0 $0 $0Funding - FDK $63,491 $957,322 $1,020,812Short Term Financing (Investment) $0 $0 $0 $0 $0B.A. Short Term Loans (Loan repayment) $0 $0 $0 TOTAL $0 $0 $63,491 $957,322 $0 $1,020,812
Unfinanced Commitments $1,403,911
12
82
HALTON CATHOLIC DISTRICT SCHOOL BOARD
St. Francis of Assisi Catholic Elementary School
FDK Classroom Addition and Alteration Project
SCHOOL BUILDING
BUDGET
(ESTIMATE)
EXPENSED Sep.1/98 to Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL EXPENSED and Commitments
AVAILABLE
BALANCEBuildingConstruction $978,000 $0 $0 $10,378 $0 $10,378 $967,622
Professional Fees $120,000 $0 $0 $0 $0 $0 $120,000
Inspections, Soil test, Surveys $25,000 $0 $0 $5,568 $0 $5,568 $19,432
Building Permit Fees $25,000 $0 $0 $12,864 $0 $12,864 $12,136
Contingencies $112,000 $0 $0 $0 $0 $0 $112,000Sub-total Building $1,260,000 $0 $0 $28,810 $0 $28,810 $1,231,190
Bridge Financing (Interest) 30,000 0 0 0 0 $0 $30,000
TOTAL $1,290,000 $0 $0 $28,810 $0 $28,810 $1,261,190
FUNDING BUDGET EXPENSED
Sep.1/98 to Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL
BUILDINGDebenture $0 $0 $0 $0Funding - FDK $0 $28,810 $28,810Short Term Financing (Investment) $0 $0 $0 $0 $0B.A. Short Term Loans (Loan repayment) $0 $0 $0 TOTAL $0 $0 $0 $28,810 $0 $28,810
Unfinanced Commitments $0
13
83
HALTON CATHOLIC DISTRICT SCHOOL BOARD
Holy Rosary Milton Catholic Elementary School
FDK Classroom Addition and Alteration Project
SCHOOL BUILDING
BUDGET
(ESTIMATE)
EXPENSED Sep.1/98 to Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL EXPENSED
and Commitments
AVAILABLE
BALANCEBuildingConstruction $4,155,000 $0 $0 $0 $0 $0 $4,155,000
Professional Fees $420,000 $0 $0 $59,066 $41,919 $100,985 $319,015
Inspections, Soil test, Surveys $40,000 $0 $0 $0 $0 $0 $40,000
Building Permit Fees $35,000 $0 $0 $0 $0 $0 $35,000
Contingencies $225,000 $0 $0 $0 $0 $0 $225,000Sub-total Building $4,875,000 $0 $0 $59,066 $41,919 $100,985 $4,774,015
Bridge Financing (Interest) 80,000 0 0 0 0 $0 $80,000
TOTAL $4,955,000 $0 $0 $59,066 $41,919 $100,985 $4,854,015
FUNDING BUDGET EXPENSED
Sep.1/98 to Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL
BUILDINGDebenture $0 $0 $0 $0Ministry of Education - FDK Funding $3,275,000 $0 $59,066 $59,066Ministry of Education - Bridge Financing $80,000Proceeds of Disposition/EDC $1,600,000Short Term Financing (Investment) $0 $0 $0 $0 $0B.A. Short Term Loans (Loan repayment) $0 $0 $0 TOTAL $4,955,000 $0 $0 $59,066 $0 $59,066
Unfinanced Commitments $41,919
14
84
HALTON CATHOLIC DISTRICT SCHOOL BOARD
VARIOUS
EDC ELIGIBLE EXPENDITURES
DESCRIPTION
EXPENSED
Sep.1/98 to
Aug.31/12
EXPENSED
2012 - 13
EXPENSED
2013- 14
Commitments
2013 - 14
TOTAL
EXPENSED and
Commitments
ELEMENTARYEDC - Prof. Fees - Bronte Creek Meadows (150) $12,105 $0 $0 $0 $12,105
EDC - Prof. Fees - Grindstone Plan (155) $9,656 $0 $0 $0 $9,656
EDC - Prof. Fees - Iroquois Ridge #2 - Argo/Ashley (160) $460,994 ($616) $0 $0 $460,378
EDC - Site Purchase - Iroquois Ridge #2 - Argo/Ashley (160) $5,396,738 $0 $0 $0 $5,396,738
EDC - Site Improvement - Iroquois Ridge #2 - Argo/Ashley (160) $184 $22,506 $1,737 $0 $24,427
EDC - Site Purchase - Georgetown West - (167) $1,588,031 $0 $0 $0 $1,588,031
EDC - Prof. Fees - Georgetown West - (167) $80,139 $0 $0 $0 $80,139
EDC - Site Improvement - Georgetown West (167) $756 $3,433 $858 $858 $5,905
EDC - Acton East (169) $63,115 $0 $0 $0 $63,115
EDC - Site Purchase - Acton East (169) $2,973,218 $0 $0 $0 $2,973,218
EDC - Shell Lands - Metrus - Oakville (170) $80,243 $0 $0 $0 $80,243
EDC - Site Purchase - West Oak Trails #4 - (172) $4,646,981 $100,000 $0 $0 $4,746,981
EDC - Prof. Fees - West Oak Trails #4 - (172) $95,078 $6,266 $1,598 $0 $102,942
EDC - Site Improvement - West Oak Trails #4 - (172) $0 $37,278 $996 $996 $39,270
EDC - Prof. Fees - North Oakville #CE2 (Preserve (Phase 1)) - (173) $0 $50,100 $31,648 $0 $81,748
EDC - Site Purchase - North Oakville #CE2 (Preserve (Phase 1)) - (173) $0 $0 $7,068,386 $0 $7,068,386
EDC - Prof. Fees - North Oakville #CE1 - (174) $0 $14,346 $0 $0 $14,346
SECONDARYEDC - West Oak Trails (201) $6,532 $0 $0 $0 $6,532
EDC - Prof. Fees - Bronte Creek - Meadows (203) $15,582 $0 $0 $0 $15,582
EDC - Loyola - Hydro Lands (235) $6,075 $0 $0 $6,075
OTHEREDC Refunds $4,384 $0 $0 $0 $4,384Long Term Accommodations $245,028 $105,195 $53,405 $0 $403,628General $742,305 $105,450 $2,637 $0 $850,392Interest Costs $393,478 $557,076 $833,488 $0 $1,784,042TOTAL $16,820,622 $1,001,034 $7,994,754 $1,854 $25,818,263
15 85
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Total Debenture Debenture Total Other Under (Over)Expensed Issued Issued Debentures Financing Debentured
+ Commitments Sinking Fund Amortizer Issued
3,160,703 - 3,189,000 3,189,000 - (28,297) 5,356,378 - 5,250,000 5,250,000 - 106,378 3,716,647 - 2,238,000 2,238,000 1,444,065 34,582 3,669,902 - 3,669,000 3,669,000 902 1,039,404 - 868,000 868,000 171,404 6,874,383 - 6,883,000 6,883,000 (8,617)
23,817,417 -$ 22,097,000$ 22,097,000$ 1,444,065$ 276,352$ 15,241,595$ 15,241,595$
835,646$ 835,646$ 1,082,619$ 1,082,619$
7,255,509 7,253,000 - 7,253,000 - 2,509 7,010,277 7,030,000 - 7,030,000 - (19,723) 8,866,538 10,500,000 - 10,500,000 - (1,633,462) 1,573,776 1,800,000 - 1,800,000 - (226,224) 1,919,238 1,900,000 - 1,900,000 - 19,238 1,159,421 1,250,000 - 1,250,000 - (90,579) 2,211,231 2,275,000 - 2,275,000 - (63,769) 4,734,987 4,800,000 - 4,800,000 - (65,013)
34,730,977 36,808,000$ -$ 36,808,000$ -$ (2,077,023)$
-$ 25,123,378 25,123,378$ -$ 1,614,811 1,614,811$ -$ 974,605 974,605$
7,914,532 120,000 7,700,000 7,820,000 - 94,532 25,758,453 895,000 23,900,000 24,795,000 - 963,453 26,419,175 1,000,000 25,900,000 26,900,000 - (480,825)
2,305,896 2,500,000 - 2,500,000 - (194,104) 402,630 400,000 - 400,000 - 2,630 285,471 400,000 - 400,000 - (114,529)
2,265,547 1,800,000 - 1,800,000 - 465,547 7,137,082 4,154,010 3,965,990 8,120,000 - (982,918) 7,704,963 8,620,000 - 8,620,000 - (915,037)
80,193,749 19,889,010$ 61,465,990$ 81,355,000$ -$ (1,161,251)$ -$ 44,625,660$ 44,625,660$ -$ 2,141,768$ 2,141,768$ -$ 2,888,474$ 2,888,474$
-$ 10,988,266 10,988,266$ -$ 1,178,977 1,178,977$ -$ 259,361 259,361$
Appendix A-1
Debenture Financing Summary As at May 31, 2014
Project
Debenture Financing Summary (OSBFC Issue #1) - 2000 - A1 at 7.2% due June 9, 2025AscensionHoly Rosary Elementary (Milton)St. Patrick ElementarySt. Francis of Assisi Elementary
St. Paul Elementary
St. Joseph Elementary (Acton)
Notre Dame SecondaryMother Teresa Elementary
TotalOutstanding Debenture balance as at period ending August 31, 2013
St. John ElementarySt. Mark Elementary
Assumption SecondaryTotal
Principal repayment for 2013/14Interest repayment for 2013/14
Debenture Financing Summary (OSBFC Issue #2) - 2000 - A2 at 6.3% due September 22, 2010St. Andrew ElementarySacred Heart of Jesus ElementaryL.E.I.P.
St. Raphael ElementarySt. Vincent Elementary
Outstanding Debenture balance as at period ending August 31, 2013OFA Debenture - 2010 FO5 at 3.942% due September 19, 2025 (Refinancing of Sinking Fund)
Interest repayment for 2013/14
Our Lady of Victory Elementary
Principal repayment for 2013/14Interest repayment for 2013/14
Debenture Financing Summary (OSBFC Issue #3) - 2001 - A1 ($19,889,010) at 5.9% due October 19, 2011 Debenture Financing Summary (OSBFC Issue #3) - 2001 - A3 ($61,465,990) at 6.55% due October 19, 2026
St. Catherine of Alexandria ElementaryChrist the King Secondary Holy Trinity SecondaryHoly Rosary Elementary (Burlington)
St. Elizabeth Seton Elementary (Burlington)St. Joan of Arc Elementary (Oakville)
TotalOutstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14Interest repayment for 2013/14
OFA Debenture - 2011 FO6 at 2.425% due November 15, 2021 (Refinancing of Sinking Fund)Outstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14
86
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Total Debenture Debenture Total Other Under (Over)Expensed Issued Issued Debentures Financing Debentured
+ Commitments Sinking Fund Amortizer Issued
Debenture Financing Summary As at May 31, 2014
Project
8,134,843 3,842,030 4,957,970 8,800,000 - (665,157) 8,134,843 3,842,030$ 4,957,970$ 8,800,000$ -$ (665,157)$
2,553,603$ 3,831,776$ 6,385,379$ 52,554$ 158,119$ 210,673$
101,814$ 219,983$ 321,797$
8,600,943 - 9,900,000 9,900,000 - (1,299,057) - - 10,200,000 10,200,000 - (10,200,000) - - 9,900,000 9,900,000 - (9,900,000)
1,786,025 - 2,000,000 2,000,000 (213,975) 10,386,968 -$ 32,000,000$ 32,000,000$ -$ (21,613,032)$
-$ 27,665,455$ 27,665,455$ -$ 866,262$ 866,262$ -$ 1,475,807$ 1,475,807$
225,391 - - 225,391 381,535 - - 381,535 588,854 - - 588,854 177,777 - - 177,777
Notre Dame Secondary - Roof Replacement 2,239,710 - 2,239,710 350,605 - - 350,605 180,404 180,404
Canadian Martyrs Elementary - Asphalt 44,838 44,838 Loyola - Asphalt 87,463 87,463 1. Debenture issued 693,300 693,300 (693,300) 2. Debenture issued 501,983 501,983 (501,983) 3. Debenture issued 2,900,497 2,900,497 (2,900,497) 4. Debenture issued 180,797 180,797 (180,797)
4,276,577 -$ 4,276,577$ 4,276,577$ -$ 0$
-$ 580,173$ 580,173$ -$ 20,538$ 20,538$ -$ 26,224$ 26,224$
-$ 442,762$ 442,762$ -$ 13,664$ 13,664$ -$ 21,530$ 21,530$
-$ 2,714,957$ 2,714,957$ -$ 68,516$ 68,516$
-$ 141,162$ 141,162$
-$ -$ -$ Debenture Issued -$ 180,797$ 180,797$
-$ -$ -$ -$ 1,269$ 1,269$
Appendix A-2
Total
Outstanding Debenture balance as at period ending August 31, 2013
St. John Elementary (Oakville) - Roof Replacement
Bishop Reding Secondary - Roof Replacement
Debenture Financing Summary (OSBFC Issue #5) - 2003 - A1 ($3,842,030) at 5.3% due November 7, 2013Debenture Financing Summary (OSBFC Issue #5) - 2003 - A2 ($4,957,970) at 5.8% due November 7, 2028
Guardian Angels ElementaryTotal
Outstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14
November 15, 2006 - OFA 2006 F06 - Debenture Financing Summary (GPL-Stage 1-Part 1) - at 4.56% due Nov.15, 2032
April 14, 2010 - OFA 2010 F02 - Debenture Financing Summary (GPL-Stage 1-Part 3 and GPL Stages 2, 3 and 4) - at 5.182% due April 13, 2035Outstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14
Interest repayment for 2013/14
Principal repayment for 2013/14Interest repayment for 2013/14
March 3, 2008 - OFA 2008 F02 - Debenture Financing Summary (GPL-Stage 1-Part 2) - at 4.90% due May 15, 2034Outstanding Debenture balance as at period ending August 31, 2013
St. Christopher ElementaryChrist the King Secondary- Addition
Principal repayment for 2013/14Interest repayment for 2013/14
TotalOutstanding Debenture balance as at period ending August 31, 2013
Notre Dame Secondary - Front Drive Asphalt
Interest repayment for 2013/14Debenture Financing Summary (OSBFC Issue #9 ) - 2007 - A1 at 5.376% due June 25, 2032
Pope John Paul II ElementarySt. Anthony of Padua Elementary
GPL Projects paid through 4 separate Debentures issued (as per below)Holy Rosary Elementary (Burlington) St. Marguerite ElementaryOur Lady of Peace Elementary
Principal repayment for 2013/14Interest repayment for 2013/14
March 12, 2014 - OFA 2014 F02 - Debenture Financing Summary (GPL-Stage 4) - at 4.003% due March 11, 2039Outstanding Debenture balance as at period ending August 31, 2013
Principal repayment for 2013/14Interest repayment for 2013/14
87
Z:\4 - Business Services - Administrative Assistant\Board, Administrative Council, Policy Meetings\Board Reports\2013-2014\14-06-17\10.5_Capital Projects Report as at May 31 2014\May 2014 Capital Budget
Total Debenture Debenture Total Other Under (Over)Expensed Issued Issued Debentures Financing Debentured
+ Commitments Sinking Fund Amortizer Issued
Debenture Financing Summary As at May 31, 2014
Project
750,000 - 750,000 750,000 - - 750,000 -$ 750,000$ 750,000$ -$ -$
-$ 660,778$ 660,778$ -$ 20,544$ 20,544$ -$ 31,670$ 31,670$
32,837,311 - 25,530,692 25,530,692 - 7,306,619 32,837,311 -$ 25,530,692$ 25,530,692$ -$ 7,306,619$
-$ 23,232,269$ 23,232,269$ -$ 650,081$ 650,081$ -$ 1,167,894$ 1,167,894$
8,726,499 792,190 792,190 - 7,934,309 9,231,309 - 924,453 924,453 - 8,306,856
17,957,808 -$ 1,716,643$ 1,716,643$ -$ 16,241,165$ -$ 1,562,101$ 1,562,101$ -$ 43,710$ 43,710$ -$ 78,527$ 78,527$
10,748,401 6,221,759 6,221,759 - 4,526,642 10,298,651 - 11,300,000 11,300,000 - (1,001,349) 21,047,052 -$ 17,521,759$ 17,521,759$ -$ 3,525,293$
-$ 16,400,919$ 16,400,919$ -$ 413,901$ 413,901$
-$ 852,752$ 852,752$
37,588,033 22,231,250 22,231,250 - 15,356,783 10,899,353 - 9,969,364 9,969,364 - 929,989 48,487,386 -$ 32,200,614$ 32,200,614$ -$ 16,286,772$
-$ 11,419,779$ 11,419,779$ -$ 311,283$ 311,283$
-$ 404,252$ 404,252$
35,271,036 28,384,873 28,384,873 - 6,886,163 23,268,620 - 4,863,086 4,863,086 - 18,405,534 58,539,656 -$ 33,247,959$ 33,247,959$ -$ 25,291,697$
-$ -$ -$ Debenture Issued -$ 33,247,959$ 33,247,959$
-$ -$ -$ -$ 233,366$ 233,366$
Appendix A-3
Principal repayment for 2013/14
St. ChristopherMarch 13, 2009 - OFA 2009 F02 - Debenture Financing Summary (PCS) - at 5.062% due March 13, 2034
St. Anthony of PaduaTotal
Outstanding Debenture balance as at period ending August 31, 2013
Interest repayment for 2013/14
TotalOutstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14Interest repayment for 2013/14
March 13, 2009 - OFA 2009 F02 - Debenture Financing Summary (Growth Schools) - at 5.062% due March 13, 2034Corpus Christi Secondary
TotalOutstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14Interest repayment for 2013/14
April 14, 2010 - OFA 2010 F02 - Debenture Financing Summary (Growth Schools and PCS) - at 5.182% due April 13, 2035
March 12, 2014 - OFA 2014 F02 - Debenture Financing Summary(Loyola and Jean Vanier) - at 4.003% due March 11, 2039
Outstanding Debenture balance as at period ending August 31, 2013
Principal repayment for 2013/14Interest repayment for 2013/14
Jean VanierLoyola
Total
St. Peter ElementaryOur Lady of Fatima Elementary
TotalOutstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14
Interest repayment for 2013/14
May 15, 2008 - OFA 2008 F03 - Debenture Financing Summary (Best Start) - at 4.83% due May 15, 2034St. Christopher Elementary
March 09, 2012 - OFA 2012 F02 - Debenture Financing Summary (Growth Schools and NPP) - at 3.564% due March 9, 2037St. Thomas Aquinas SecondaryLumen Christi Elementary
TotalOutstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14
Interest repayment for 2013/14
88
Z:\4 - Business Services - Administrative Assistant\Board, Administrative Council, Policy Meetings\Board Reports\2013-2014\14-06-17\10.5_Capital Projects Report as at May 31 2014\May 2014 Capital Budget
Total Debenture Debenture Total Other Under (Over)Expensed Issued Issued Debentures Financing Debentured
+ Commitments Sinking Fund Amortizer Issued
Debenture Financing Summary As at May 31, 2014
Project
341,159,744$ 60,539,040$ 235,765,204$ 296,304,244$ 1,444,065$ 43,411,435$
2,553,603$ 184,489,868$ 187,043,471$
Debentures issued in 2013-14 -$ 33,428,756$ 33,428,756$ 52,554$ 8,337,820$ 8,390,374$
101,814$ 9,859,495$ 9,961,309$
154,368$ 18,197,315$ 18,351,683$
Appendix A-4
Total
Outstanding Debenture balance as at period ending August 31, 2013
Total Debenture Financing & Expenditures
Principal repayment for 2013/14
Interest repayment for 2013/14
89
Kindergarten Addition and Renovation Project Guardian Angels Catholic Elementary School
Construction Report June 2014
If you have any comments or questions about the renovations, please contact Toni Pinelli, Superintendent of Education at (905) 632-6300 ext. 181 or e-mail [email protected]. For school construction information contact Giacomo Corbacio, Superintendent of Facilities at (905) 632-6300 ext. 170 or e-mail [email protected].
Schedule Update
Interior painting and exterior brickwork will be started and completed over the next month. Other interior finishes such as flooring, ceilings and millwork will also be started.
Mechanical and electrical trades will be completing services and installing life safety systems.
Construction Update
The pictures above were taken on June 10, 2014. The top left picture shows the exterior walls ready for spray insulation and brickwork. The top right picture shows a classroom loaded with materials for finishing the second floor. The bottom left picture shows completed ductwork in a first floor kindergarten room. The bottom right picture shows a second floor classroom.
Roofing has been completed and all floors have been poured. Interior masonry work is nearing completion.
Mechanical and electrical trades are working on both levels with building services.
90
Guardian Angels and St. Anthony of Padua Construction SchedulePercent
Complete
EVENT November December January February March April May June
C-1 General Trades
C-2 Masonry
C-3 Mechanical
C-4 Electrical
C-5 Precast Concrete
C-6 Structural Steel
C-7 Membrane Roofing
C-8 Aluminum Windows
C-9 HM Frames and Doors
C-11 EMS Controls
C-12 Asphalt Paving
C-13 Landscaping
C-14 Painting
C-15 Millwork
C-16 Drywall and Acoustics
C-17 Ceramic Tile Flooring
C-18 VCT Flooring
C-22 Chalk and Tackboards
C-25 Toilet Partitions
C-26 Washroom Accessories
C-28 Data Cabling (Phone)
Cleanup and Commissioning
Projected % Complete 5 12 25 45 66 83 95 100Actual % Complete 4 10 14 20 35 50 65
Projected Event Schedule Projected Construction ProgressActual Event Progress Actual Construction Progress
0%
10%
40%
50%
60%
70%
80%
90%
100%
20%
30%
91
Queen of Heaven Catholic Elementary School Construction Project
Construction Report - June 2014
Construction Update
The pictures above were taken on June 10, 2014. The left pictures show the front and back of the school. Brickwork is nearly complete at the back. The centre pictures show second floor windows to the lobby and a painted second floor corridor. The right pictures show the front driveway being prepared for asphalt and steel studding installed in the office area.
The roof has been completely sealed allowing interior finishes such as painting to be started. Mechanical and electrical contractors are working on building services and life safety systems throughout
the building. Mechanical trades have also started work inside the mechanical room. Masons are working on exterior brickwork.
Schedule Update
Interior finishes such as drywall, ceilings and flooring will be started in June. Parking lots, driveways and curbs will be completed in June. Mechanical and electrical trades will continue with services and life safety systems. Mechanical trades will also concentrate on the mechanical room installations. Landscaping will also be started in June.
If you have any comments or questions about the new school, please contact Toni Pinelli, Superintendent of Education at (905) 632-6300 ext. 181 or e-mail [email protected]. For school construction information contact Giacomo Corbacio, Superintendent of Facilities at (905) 632-6300 ext. 170 or e-mail [email protected]. 92
Queen of Heaven Catholic Elementary School - Construction SchedulePercent
Complete
EVENT October NovemberDecember January February March April May June July August September
SC-1/2 General Trades
SC-3 Masonry
SC-4 Structural Steel
SC-5 Mechanical
SC-6 Controls
SC-7 Electrical
SC-8 Precast Slabs
SC-9 Roofing
SC-10 Aluminum Windows
SC-11 Hollow Metal
SC-12 Finish Hardware
SC-13 Drywall
SC-14 Painting
SC-15 Millwork
SC-16 Elevator
SC-17/18 Flooring
SC-19 Lockers
SC-20 Washroom Partitions
SC-21 Operable Partitions
SC-22 Washroom Accessories
SC-23 Whiteboards and Tackboards
SC-24 Gym Equipment
SC-27 Acoustic Wall Panels
SC-28 P.A. System
SC-29 Signage
SC-30 Landscaping
SC-31 Paving
SC-32 Siding
Cleanup and Commissioning
Projected % Complete 3 8 16 25 38 60 75 84 93 97 100Actual % Complete 4 10 18 21 25 29 40 60
Projected Event Schedule Projected Construction ProgressActual Event Progress Actual Construction Progress
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
93
Kindergarten Addition and Renovation Project St. Anthony of Padua Catholic Elementary Construction Report
June 2014
If you have any comments or questions about the renovations, please contact Toni Pinelli, Superintendent of Education at (905) 632-6300 ext. 181 or e-mail [email protected]. For school construction information contact Giacomo Corbacio, Superintendent of Facilities at (905) 632-6300 ext. 170 or e-mail [email protected].
Schedule Update
Exterior brickwork will be completed in June. Interior painting should also be completed in June. Other interior finishes such as flooring, ceilings and millwork will be started.
Mechanical and electrical trades will be completing services and installing life safety systems.
Construction Update
The pictures above were taken on June 10, 2014. The top pictures show brickwork underway for the addition. Spray insulation has been completed. The bottom left picture shows a first floor kindergarten room and the bottom right picture shows a second floor classroom.
Roofing has been completed and all floors have been poured. Interior masonry work is nearing completion.
Mechanical and electrical trades are working on both floors with building services.
94
Guardian Angels and St. Anthony of Padua Construction SchedulePercent
Complete
EVENT November December January February March April May June
C-1 General Trades
C-2 Masonry
C-3 Mechanical
C-4 Electrical
C-5 Precast Concrete
C-6 Structural Steel
C-7 Membrane Roofing
C-8 Aluminum Windows
C-9 HM Frames and Doors
C-11 EMS Controls
C-12 Asphalt Paving
C-13 Landscaping
C-14 Painting
C-15 Millwork
C-16 Drywall and Acoustics
C-17 Ceramic Tile Flooring
C-18 VCT Flooring
C-22 Chalk and Tackboards
C-25 Toilet Partitions
C-26 Washroom Accessories
C-28 Data Cabling (Phone)
Cleanup and Commissioning
Projected % Complete 5 12 25 45 66 83 95 100Actual % Complete 4 10 14 20 35 50 65
Projected Event Schedule Projected Construction ProgressActual Event Progress Actual Construction Progress
0%
10%
40%
50%
60%
70%
80%
90%
100%
20%
30%
95
St. Benedict Catholic Elementary School Construction Project
Construction Report - June 2014
If you have any comments or questions about the new school, please contact Toni Pinelli, Superintendent of Education at (905) 632-6300 ext. 181 or e-mail [email protected]. For school construction information contact Giacomo Corbacio, Superintendent of Facilities at (905) 632-6300 ext. 170 or e-mail [email protected].
Schedule Update
Roofing installation will be ongoing throughout June. The painters will also continue their work throughout the school.
Interior finishes such as flooring, drywall and ceilings will be started in June.
Mechanical and electrical trades will continue with services and life safety systems throughout the building and in the mechanical room.
Landscaping work will also commence in June.
Construction Update
The pictures above were taken on June 10, 2014. The left pictures show the front and back of the school. Brickwork is nearing completion at the back of the school. The middle pictures show the lobby from the first and second floors. The right pictures show the mechanical room and the gymnasium.
Masonry crews are completing walls inside the school and working on exterior brickwork.
Roofing contractors are sealing the building now that all structural steel and roof decking has been erected.
Mechanical and electrical trades have been installing services throughout the building. Mechanical trades will also be concentrating on the mechanical room.
The paving contractor has completed all paving, sidewalks and curbs.
96
St. Benedict Catholic Elementary School - Construction SchedulePercent
Complete
EVENT October NovemberDecember January February March April May June July August September
SC-1 General Trades
SC-2 Masonry
SC-3 Mechanical
SC-4 Electrical
SC-5 Precast Concrete
SC-6 Structural Steel
SC-7 Roofing
SC-8 Aluminum Windows
SC-9 Hollow Metal
SC-10 Elevator
SC-11 Signage
SC-12 Paving
SC-13 Landscaping
SC-14 Painting
SC-15 Millwork
SC-16 Drywall
SC-17/18 Flooring
SC-19 Lockers
SC-21 Gym Equipment
SC-22 Operable Walls
SC-23 Washroom Partitions
SC-24 Finish Hardware
SC-25 Controls
SC-26 Metal Wall Panels
SC-27 Access Control
SC-28 Site Preparation
P.A. System
Data Cabling (Phone)
Cleanup and Commissioning
Projected % Complete 1 6 12 20 32 51 72 83 92 97 100Actual % Complete 2 7 13 16 21 29 40 60
Projected Event Schedule Projected Construction ProgressActual Event Progress Actual Construction Progress
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
97
THE HALTON CATHOLIC DISTRICT SCHOOL BOARD APPROVED
Minutes of Catholic Parent Involvement Committee Meeting (CPIC) Monday, May 12, 2014 7:00 p.m. - Board Room C. E. C., 802 Drury Lane, Burlington
In Attendance: B. BELANGER, C. CARLEY, A. GONZALEZ, A. HILBORN, L. KOSTER,
T. OVERHOLT, R. STAGG, E. VIANA
Regrets: K. BLOOMFIELD, J. CRAWFORD, L. HARTMAN, REV. R. HÉTU,
R. LUISETTO, E. MACDONALD, K. WILLIAMS
Chair: J. DUIJVESTEIN
Recorder: J. NEUMAN
1. OPENING PRAYER The meeting opened at 7:0O p.m. A. Gonzalez opened in prayer.
2. APPROVALS & REVISIONS i. AGENDA
ii. MINUTES
3. BOARD UPDATE: T. OVERHOLT
T. Overholt shared the following updates: a) The Blessing of St. Anne CES was held on May 6, 2014, with Bishop Crosby officiating. b) The distance criteria for Secondary School students for bussing has been changed from 4.0 km - 3.2 km. c) The names for the new Elementary schools Milton have been read by the Board of Trustees and have be presented to the Bishop for his review and approval: St. Benedict; Queen of Heaven; Good Shepherd, St. Thérèse of Lisieux; and St. Kateri Tekakwitha. It was noted that the most popular names at this time are St. Benedict and Queen of Heaven.
4. BUSINESS ARISING FROM PREVIOUS MEETINGS
BOARD CORRESPONDENCE REGARDING YOUTH RALLY UPDATE J. DUIJVESTEIN J. Duijvestein indicated that a follow-up letter was sent to the board. CPIC has not received a response, yet.
CPIC ELECTIONS UPDATE L. KOSTER/J. DUIJVESTEIN It was noted that the copies of the names of the CPIC nominees will be made available to the School Council Chairs at the upcoming Council of Chairs meeting on May 14, 2014. This document will also be emailed. 11 names have been brought forward.
The voting procedure will be explained at the meeting. A password will be given to the principal of each school so that only one vote per school per position available will be places. Four “At Large” positions are open for
Moved by: L. Koster Seconded by: B. Belanger
RESOLVED, that, the agenda be approved, as read. CARRIED
Moved by: R. Stagg Seconded by: C. Carley RESOLVED, that, the minutes from April 7, 2014 be approved, as read. CARRIED
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MINUTES OF THE CATHOLIC PARENT COUNCIL COMMITTEE (CPIC) Monday, May 12, 2014
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election. The polls will open on May 14th following the Council of Chairs meeting - the decision will be made by June 4, 2014.
It was suggested that a list be sent to all school council members in order to send their vote in to their school council chair to assist with the decision. WEBINARS L. KOSTER/R.LUISETTO/B.BELANGER/J. DUIJVESTEIN L. Koster and J. Duijvestein indicated that a “tweet” was sent out that indicated the upcoming Webinars It was noted that the webinar that aired on May 6, 2014 was very well received. Links can be found on YouTube – Halton CPIC; Twitter; and Facebook.
A handout was presented with the list of past, current and future webinars. It was noted that 27% – 41% of the people who indicated interest and signed up were actually in attendance. It was also noted that almost 500 people who signed up who have never been a part of CPIC data base before.
A. Gonzalez suggested that schools put the information about the upcoming webinars in their calendars/newsletters as another source of communication to parents.
Discussion followed. The current PRO grant budget was discussed, as well as the proposal date for next year’s proposal. T. Overholt will discuss “closed captioning” options with W. Elshof in IT Services. It was also suggested to translate the webinars into other languages and to start with French.
It was determined that the Pro Grant proposal will be submitted similar to last year’s wording and will include the above information. CPIC AWARDS J. DUIJVESTEIN J. Duijvestein noted that he received a nomination form to review from another school board which offers a CPIC award.
T. Overholt expressed the proper process for creating and presenting such an award. The committee would need to receive approval from the Board of Trustees and recommended that a proposal/recommendation with criteria be created which would include– who for, selection criteria, etc. A sub- committee would be required to be struck to consist of a Trustee, a member of the HCDSB Senior Staff, and a member or two from CPIC.
Discussion followed regarding the purpose of the award; criteria, etc.
It was determined that the sub-committee would be struck to discuss first steps, at a later date. MAY 14TH
COUNCIL OF CHAIRS AGENDA REVIEW J. DUIJVESTEIN
CPIC members discussed the agenda items and order for the upcoming Council of Chairs meeting on May 14, 2014. An agenda will be sent to T. Overholt’s office to be posted on the Board website.
B. Belanger and J. Duijvestein shared a link from the ABCs of Mental Health that will be shown as part of the agenda.
CPIC members were asked to come early to help set up.
5. NEW BUSINESS BYLAW CHANGES: 2 YEAR TERMS AND PAST CHAIR VOTING J. DUIJVESTEIN The written bylaw:
B1.3 Past Chair • (Optional) Non-voting, advisory capacity position
was discussed.
The following revision to this section of the bylaw was recommended and will be brought forward for a vote at the June CPIC Meeting:
B 1.3 Past Chair - voting, advisory capacity position
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The written bylaw B1.2 Parent Members:
• Parent representatives consisting of two members from each region (Oakville, Burlington and North Halton) as well as 4 members at large
• All elected member at large positions will be for a one year term from September to August of the following year.
• Regional elected positions and the OAPCE Director will be for a two year term from September to August.
• Parent members can be employees of the Halton Catholic District School Board as long as they make the committee aware of their employment
• Chair - where the position of Chair is extended in accordance with B5.3
The following revisions and additions were requested: Revisions made to the Bylaw B1.2 Parent Members:
All elected member at large positions will be for a one year term from September to August of the following year.
be replaced with
All elected members at large positions will be for a two year term from September to August
It was decided that the election process will be staggered to ensure stability and experience within the CPIC committee.
HCDSB POSITIVE ASSET BUILDING STRATEGY COMMITTEE - CPIC REPRESENTATION T. OVERHOLT
T. Overholt shared with the committee that HCDSB wants to re-establish the committee with a number of stakeholders present and is requesting one member of CPIC to be one of the representatives. T. Overholt will provide J. Duijvestein the information so that a Google “Doodle” can be created.
PIC SYMPOSIUM REVIEW – ABC OF MENTAL HEALTH PRESENTATION
J. Duijvestein and B. Belanger shared info from the recent PIC symposium. The ABC of Mental Health Presentation was shared above.
6. OAPCE DIRECTORS REPORT J. CRAWFORD
J. Duijvestein informed the committee that L. Koster was awarded the Parent of the Year award.
7. BOARD COMMITTEE REPORTS (IF NECESSARY) ICE SYMPOSIUM (INSTITUTE CATHOLIC EDUCATION) L. HARTMAN FOCUS ON FAITH E. MACDONALD HOME SCHOOL PARISH PARTNERSHIP DAY E. MACDONALD CALENDAR COMMITTEE J. DUIJVESTEIN BOARD IMPROVEMENT PLAN L. KOSTER EQUITY AND INCLUSION J. DUIJVESTEIN FACE (FRIENDS AND ADVOCATES OF CATHOLIC EDUCATION) SOCIAL JUSTICE R. LUISETTO WALK WITH JESUS A. GONZALEZ
A. Gonzalez - shared a report from the recent Walk With Jesus. It was noted that a memo was sent for all schools to participate simultaneously in their own schools, at this time it was not known how many schools participated at their own location.
RECOMMENDATION Moved by: L. Koster
Seconded by: R. Stagg
RESOLVED, that, Bylaw B1.2 - Parent Members -- All elected member at large positions will be for a one year term from September to August of the following year; be changed to: All elected members at large positions will be for a two year term from September to August.
CARRIED
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YOUTH RALLY HEALTHY SCHOOLS HEALTH COMMUNITIES J. DUIJVESTEIN INTERNET SAFETY MENTAL HEALTH C. CARLEY/R. LUISETTO
8. CPIC SUBCOMMITTEES CPIC MEMBERS
FINANCE L. KOSTER L. Koster reviewed the current budget and expenses. CPIC members were reminded to submit mileage expenses, and were encouraged to submit suggestions for anything that needs to be purchased to L. Koster.
COMMUNICATIONS L. HARTMAN GTA PIC MEETING / MINISTRY OF EDUCATION PIC CONFERENCE L. KOSTER/J. DUIJVESTEIN
CATHOLICISM FAITH FORMATION PILOT PROJECT E. MACDONALD A. Gonzalez reported on the St. Matthew’s Catholicism Faith Formation Project which included 22 families/54 children; 14 Secondary School volunteers; & 14 leaders from Parish.
It was noted that St. John School (Oakville) is creating a PRO grant proposal for September 2014 to run the project out of the school, rather than the Parish. The next school planned to run the pilot project is Holy Rosary CES, Milton.
Fr. Hetu will be presenting this information at the upcoming Deanery meeting. 9. OTHER BUSINESS
The plan for the parent webinars schedule for next school year will include the Aboriginal Webinar set for the fall of 2014. It is hoped that there will be one webinar per month, throughout the year.
A School council Parish Representative Retreat will be offered on May 22 7:30 – 9:00 pm at St. Matthew’s parish.
10. FUTURE AGENDA ITEMS CPIC MEMBERS
a. Vote on Bylaw 1.3 - Past Chair b. Results of Catholicism project
11. CLOSING PRAYER REV. R. HETU
T. Overholt closed the meeting with prayer. 12. ADJOURNMENT J. DUIJVESTEIN
RECOMMENDATION
Moved by: A. Gonzalez Seconded by: R. Stagg
THAT, the meeting was adjourned at 8:55 pm
CARRIED
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Monday, May 26, 2014
MINUTES OF THE SPECIAL EDUCATION 7:00 p.m. Board Room
ADVISORY COMMITTEE MEETING Catholic Education Centre
Members/
Alternates Present: L. Cipparrone, D. Hotopeleanu, M. Levasseur, M. McDermott, C. Parreira,
R. Quesnel, D. Rabenda
Staff Present: B. Browne, Superintendent of Special Education Services
S. Miller, Special Education Coordinator
M. McMahon, Superintendent Business Services
R. Negoi, Senior Administrator Financial Services
Members Absent: P. Lapointe, A. LeMay, D. St. Aubin-Chapman
Members Excused: A. Iantomasi, V. Martinez de Hoz, J. Rowles
Recorder: J. Crew
1. Call to Order
1.1 Opening Prayer L. Cipparrone
The meeting began with a prayer at 7:04 pm.
1.2 Approval of Agenda
Item 6.6 PACC on SEAC Survey be added to the agenda.
RECOMMENDATION Moved by: R. Quesnel
Seconded by: M. McDermott
THAT, the agenda be approved as amended. CARRIED
2. Presentations
2.1 Budget 2014 2015 P. McMahon and R. Negoi
L. Cipparrone introduced P. McMahon, Superintendent, Business Services and R. Negoi Senior Administrator
Financial Services.
P. McMahon and R. Negoi presented an overview of the 2014-2015 overall budget process and the 2014-2015
Special Education budget. R. Negoi explained the composition of the 2014-2015 revenue and expenditure budget
estimates. R. Negoi pointed out several changes to the budget which included the Full Day Kindergarten amounts
being added to GSN and the new High Needs Amount (HNA) funding model which will be phased in over the next
four years. In 2014-2015 an additional one million dollars in changes is projected for Special Education staff
based on the change in the HNA funding model, however the area of change for phasing in the next three years is
currently unknown. R. Negoi also proved the dateline for the budget session/presentation to Trustees/Senior
Staff and discussed the reduction in the shortfall for the 2013-2014
P. McMahon and R. Negoi asked if members had any questions.
L. Cipparrone requested a copy of the budget presentation be sent out to members.
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SEAC Meeting
Monday, May 26, 2014
2
L. Cipparrone thanked P. McMahon and R. Negoi for the presentation.
3. Actions to be taken
3.1 Approval of Minutes April 23, 2014 SEAC Meeting
RECOMMENDATION Moved by: R. Quesnel
Seconded by: M. McDermott
THAT, the minutes for the SEAC meeting be approved as submitted. CARRIED
4. Business Arising from Previous Meetings
4.1 Review Chart of Outstanding Items from Previous Meetings
Information flyer on SEA. Draft provided to SEAC for feedback.
Technology (to be kept on list) S. Miller discussed various types of software and
devices being used by schools/students and iPads
and Microsoft Surfaces as they relate to the
needs. Members were informed that the Board is
trying not to mandate what is used and working to
expand support of what works for specific
needs/purposes.
S. Miller informed members that the Board uses
volume purchasing; and meets regularly with other
boards across the province. The expertise of Speech
and Language staff is also relied on to help evaluate
apps to align with tasks.
S. Miller will produce a list from the volume
purchasing.
Special Education Plan, page 22, paragraph
3
To be reviewed after meetings on transitions with
DSO have concluded
S. Miller has a meeting scheduled and will update
accordingly.
5. Action Items
5.1 Draft 2014-2015 Accessibility Plan
No feedback or concerns were brought forth on the draft 2014-2015 Accessibility Plan. It was determined that
the plan is acceptable as is.
6. Communications to SEAC
6.1
B. Browne shared some Special Education highlights, these included: The Spirit of inclusion presentations at Jean
Vanier Catholic Secondary School on April 28th
th at St.
Ignatius of Loyola Catholic Secondary School. B. Browne showed photos and video from the Life Skills dance.
Cogeco were also there interviewing teachers and students. 103
SEAC Meeting
Monday, May 26, 2014
3
Upcoming events include the Special Olympics which will be held on Friday, June 13th at St. Ignatius of Loyola
Catholic Secondary School and the annual Torch Run on Thursday, June 5th with the Halton police. The run begins
at the Milton Memorial Arena. Time and route details will be sent out to members.
B. Browne informed members that staff are very involved in transition meetings in preparation for successful
transitions in June and September, and pointed out that the FDK questionnaire has been instrumental in bringing
families and teams together.
B. Browne told members that he will be meeting with the Toronto area Regional Special Education Council (RSEC)
on Thursday and Friday. The networking with superintendents for the Toronto area proves extremely valuable in
discussing what is currently happening and prioritizing.
Data on the Empower Reading Program supports its effectiveness as a tool for early intervention. A session has
been planned for June 12 to discuss the data gathered to date and prioritize moving forward. Special Education
plans to utilize the investment in training of SERTs at more school communities by having Empower trained SERTs
deployed to multiple locations. After the June 12th information session, principals are invite to come out and learn
more about the program. Moving forward will included looking at sharing costs from the L4All grant to support
schools that show commitment to the program.
B. Browne shared with members that his first book Leading for has just been published. The
book is about school leadership and facing challenges in ways that feel right, make sense, and contribute to
sustaining defensible educational practices. L. Cipparrone congratulated B. Browne and asked if he would send
out a link to information on the book.
B. Browne concluded by playing a video made by students from the GLE and Life Skills classes at St. Ignatius of
Loyola Secondary School which has been entered into the Special Olympics Ontario
student video contest. The challenge is part of an ongoing effort to raise the consciousness of society
about the dehumanizing and hurtful effects of words and to encourage people to pledge to stop using the R-word.
B. Browne provided the video as one more example of the amazing things happening around the system.
R. Quesnel added that the Spirit of Inclusion awards presentation was a very special evening and encouraged
SEAC members to attend future presentations.
L. Cipparrone thanked B. Browne.
6.2 Association Reports
6.3 Trustee Reports
D. Rabenda provided updates on the motions and policies which have occurred at recent Board meetings. These
included: reduced walking distance for secondary schools; the school year calendar is now posted on the
website; St. Benedict and Queen of Heaven have been approved as the names of the two new schools in Milton;
and Town Hall Meetings are scheduled for June 10th at Christ the King, Notre Dame and Bishop Reding and June
2nd
at Loyola. All meetings begin at 7:00 pm.
6.4 Sub-Committee Update
No official feedback from the Parent Engagement Evening, conversation indicated that families were pleased with
the information.
6.5 Reports from Other Shareholder Meetings
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4
6.6 PAAC on SEAC Survey
R. Quesnel informed members that the Provincial Parent Association Advisory Committee on Special Education
Advisory Committees (PAAC on SEAC) is surveying SEAC members. R. Quesnel will forward the link and
requested that each member complete the on-line survey.
7. Information Items
8. Questions from the Public
None received.
9. SEAC Discussion/Question Period
The next SEAC meeting will begin with a social, members were invited to join staff 6:00 pm for dinner prior to the
meeting. L. Cipparrone will not be available for the June meeting and asked other members to please RSVP their
attendance.
10. Next Meeting will be Monday, June 16, 2014
11. Adjournment
11.1 Motion for Absenteeism
RECOMMENDATION Moved by: D. Rabenda
Seconded by: R. Quesnel
THAT, be excused. CARRIED
11.2 Motion for Adjournment
RECOMMENDATION Moved by: M. Levasseur
Seconded by: D. Hotopeleanu
THAT, the meeting adjourn. CARRIED
11.3 Closing Prayer The meeting closed with a prayer at 8:15 pm.
105