REGISTERED COMPANY NUMBER: 04386952 (England and …

REGISTERED COMPANY NUMBER: 04386952 (England and Wales)REGISTERED CHARITY NUMBER: 1094637

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2020

FOR

MELTHAM SPORTS AND COMMUNITY GROUPLIMITED

MELTHAM SPORTS AND COMMUNITY GROUP

LIMITED

CONTENTS OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2020

Page

Report of the Trustees

Independent Examiner's Report

Statement of Financial Activities

1 to 5

6 to 7

Balance Sheet

Notes to the Financial Statements

Detailed Statement of FinancialActivities

9 to 10

11 to 17

18 to 19


REPORT OF THE TRUSTEESFOR THE YEAR ENDED 31 MARCH 2020

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, presenttheir report with the financial statements of the charity for the year ended 31 March 2020. The trusteeshave adopted the provisions of Accounting and Reporting by Charities: Statement of RecommendedPractice applicable to charities preparing their accounts in accordance with the Financial ReportingStandard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aimsMeltham Sports and Community Group's objective as stated in the Memorandum and Articles is;-'to promote the benefit of the inhabitants of Meltham and Neighbourhood without distinction of sex,sexual orientation, race or political, religious or other opinions, by associating, together the said inhabitantsand the Local Authorities, voluntary and other organisations in a common effort to advance education andto provide facilities in the interests of social welfare for recreation and leisure-time occupation with theobject of improving the conditions of life for the said inhabitants: establish, or secure the establishment of,community facilities ('the centres') and to maintain and manage the same (whether alone or inco-operation with any local authority or other person or body) in furtherance of these objects: promotesuch charitable purposes as may from time to time be determined. The company shall be non-party inpolitics and non-sectarian in religion. '

The principal activity of the charity has been to construct a sports and community centre on a site acquiredon a long lease from the Meltham Cricket and Bowling Clubs. This was completed in January 2004 at a costof around E1.2 million, with external works and games areas completed in April 2004. The centre is amulti-purpose building with changing rooms, sports hall, function room, committee and education spaceand storage for a wide range of community and sporting activities.

The centre is the home for five of the Town's sports clubs; Meltham Cricket Club, Meltham SubscriptionBowling Club, Meltham Athletic Club, Meltham Athletic Football Club and Meltham All Blacks Rugby LeagueClub. Each of the clubs runs their own affairs and has developed their own sports development plans thatsatisfy the needs of their respective associations. A key intention in the design of the new facility was toenable major development plans for all the five clubs.

Capital funding for the development projects was received from a number of sources. The largest was agrant of f893,000 from Sport England which followed from a successful bid. This was match funded from agrant from Meltham Town Council of E60,000; Kirklees Metropolitan Council with two grants totallingf92,000 and Yorkshire Forward with a grant of E25,000. The remainder of the funds were received from amix of private donations, company sponsorships and general fundraising in the community, and totalled inexcess of 650,000.

Since completing the construction works the main activity of the charity has been the management andmaintenance of the facility for the benefit of the community.

Page 1


LIMITED

REPORT OF THE TRUSTEES


OBJECTIVES AND ACTIVITIES

Significant activities

Our objectives for this year have been much the same as previous years:-- To manage the facility for the benefit of the residents of Meltham- To raise sufficient funding to pay the costs of running the centre- To seek additional funding in order to develop additional facilities and improve the centre and adjoining

gfoullds- To employ staff/volunteers to manage the centre and in particular run an effective function room and bar

and to clean and maintain the whole facility- To ensure that the facility is appropriately insured, compliant and safe for all users

- To support existing and new sports and community groups to develop and in so doing improve the health

and wellbeing of Meltham residents- To consider the feasibility and development of additional facilities, extensions and sports ground

improvements

Since opening the main source of income to pay for the running costs of the centre is the net receipts from

the bar and this has continued. We have continued with the employment of a senior bar steward on full

weekly hours under the direction of one of the Directors, Michael Pogson, who also volunteers to cover

much of the management responsibilities and additional bar work for which we are extremely grateful. We

have had another welcome increase in bar receipts this year following a number of years of decline,

although this has been tempered by increasing costs. The bar continues to function very effectively

especially through community and family events at most weekends and during the summer month's sports

schedules.

The five founding sports clubs continue to provide a wide range of sporting activity for the community, in

particular this year the Cricket Club has had a number of successes, winning the area T20 competition and

gaining promotion and with its junior teams continuing to do well. The Bowling Club has also continued

to field a large number of bowlers with successes in a number of local leagues.

We have enabled a wide range of community activities including yoga classes, Slimming World, 'friend to

friend' and Bridgewood Trust luncheons and activities, over 60's club, indoor curling, badminton, children' s

holiday activities, to name a few.

The function room also popular for celebrations, community fundraisers, family events, theatre nights and

even formal dinners.

Page 2



FINANCIAL REVIEWFinancial position and going concernThe income for the year is higher at f122,833 (2019: f114,561). The expenditure was 8143,391 (2019:6122,586).

Our financial performance this year has been mixed compared with the previous years with a pleasingincrease in bar sales, but this has been offset with an increase in bar purchases. Part of this increase incosts is because we have moved purchases under sundries from elsewhere in the accounts to better reflectbar costs. As a result of this our net income from the bar activity is down by over E7,000. We were ofcourse closed for much of March 2020 because of the pandemic restrictions which will have caused somereduction in our income.

Despite careful management our total expenditure is higher, with many of our expenses increasing.However, much of the increase has been on repairs and renewals, E16,100, which has been necessary inorder to maintain the attractiveness of the centre for our users. We are aware that some of our costs werehigh this year such as gas and electricity as we have built up large credits with our supplier and theseshould come back to us next year. We hope to continue with further upgrades in the following year.

Whilst we are showing a net loss of f20,558 the cash picture is better as much of this is depreciation(E13,000). Despite the loss, our bank balances decreased by only E6,000. We need to continue to be verycareful as we move forward, continuing to find ways to minimise expenditure and maximise income.

On a positive note our balance sheet continues to be healthy and our cash at the bank is still just overf69,000. We continue to be in a healthy financial position, despite the difficult trading environment.

As we came to the end of the financial year the centre was closed as a consequence of the nationallockdown in response to the Covid 19 pandemic. This is a particularly worrying time as it means all incomehas stopped and there is an unknown as to when we will be able to reopen. In order to ensure we couldcontinue to meet our obligations we closed our Y85 savings account and moved the funds into our currentaccount to enable the flexibility to meet our financial commitments in the following year. We havereviewed the position and believe there are sufficient funds in place to continue the charity's activities forat least a year from the date of approval of these accounts. Until we are able to fully resume our activitieswe are reliant on our reserves and government covid support measures to cover the centre's running costs.

Reserves policyThe Board aim to build a cash reserve of around 675,000 to 8100,000, to ensure they can cover majorrepairs and have sufficient working capital. The cash reserve at the year end was E69,004, but thebuilding and grounds are currently maintained to a high standard and this cash balance is consideredsufficient to continue operations for the foreseeable future.

FUTURE PLANS

We still have plans to extend the facility but this has been frustrated by a lack of grant funding from themain funding bodies.

Our objectives will be much the same in the following year, whilst seeking ways to attract more events wewill ensure our costs are kept to manageable levels.

Page 3


LIMITED

REPORT OF THE TRUSTEES


STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company,

limited by guarantee, as defined by the Companies Act 2006.

Oragnisational structure and decision making

We have retained the same governance structure that we commenced with, as this has served us well. We

have nine Trustee/directors, five of whom are selected by each of the main sports clubs; Meltham

Subscription bowling Club, Meltham Cricket Club, Meltham Athletic Football Club, Meltham All Blacks

Rugby League Club and Meltham Athletics Club. The remaining four trustees are selected from key areas of

the wider community representing early years, youth, civic, and elderly residents.

The trustees met monthly and received a report on the management of the centre and a financial report at

each meeting. Decisions are made on any works at the centre, any major expenditure and staffing issues.

Each of the sports clubs are able to send additional representatives should there be a need to address any

concerns. This works well and there continues to be a very good spirit of co-operation between all the users

in the centre.

One of the trustees, Michael Pogson, has continued as the volunteer Centre Manager ensuring that the

facility is well managed and dealing with any day to day issues. We continued with the employment of a

senior bar worker under Michael's supervision and employ temporary and volunteer bar staff at busy

events and a part time cleaner. Other trustees have volunteered to undertake governance and other tasks,

such as procuring the new lift, additional cleaning, minute taking, catering etc.

Moving forward we will continue with the same structure with an eye on recruiting new board members

and we will continue to regularly review both our business arrangements as well as the condition and

repair of the centre to ensure that both remain fit for purpose.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

04386952 (England and Wales)

Registered Charity number

1094637

Registered officeMean Lane

Meltham

Ho 1m firthHuddersfield

West Yorkshire

HD9 SQT

Page 4



TrusteesJ M PogsonD A Curtis

J Danson

J E RockettM J SturdyC WestcottP G WhiteC Berry

Company SecretaryD A Curtis

Independent ExaminerBrosnansChartered AccountantsBirkby House

Bailiff Bridge

BrighouseWest Yorkshire

HD6 4JJ

Approved by order of the board of trustees on 27 January 2021 and signed on its behalf by:

f ~c~P G White - Trustee

Page 5

INDEPENDENT EXAMINER'5 REPORT TO THE TRUSTEES OF


LIMITED

Independent examiner's report to the trustees of Meltham Sports And Community Group Limited ('the

Company' )I report to the charity trustees on my examination of the accounts of the Company for the year ended

31 March 2020.

Responsibilities and basis of reportAs the charity's trustees of the Company (and also its directors for the purposes of company law) you are

responsible for the preparation of the accounts in accordance with the requirements of the Companies Act

2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of

the 2006 Act and are eligible for independent examination, I report in respect of my examination of your

charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out

my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of

the 2011Act.

Page 6

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF


LIMITED

Independent examiner's statement - matters to highlight

I have completed my examination.

The bar has been closed for much of 2020/21 due to the Covid-19 control measures imposed. It is

uncertain when the Centre's operations will be able to return to normal, however the trustees have

assessed that with the government's financial support measures and the level of cash reserves available,

the charity remains a going concern.

I confirm that no other matters have come to my attention in connection with the examination giving me

reasonable cause to believe that in any material respect:

2.3.

accounting records were not kept in respect of the Company as required by section 386 of the 2006Act; orthe accounts do not accord with those records; orthe accounts do not comply with the accounting requirements of section 396 of the 2006 Act otherthan any requirement that the accounts give a true and fair view which is not a matter considered aspart of an independent examination; and

the accounts have not been prepared in accordance with the methods and principles of theStatement of Recommended Practice for accounting and reporting by charities (applicable tocharities preparing their accounts in accordance with the Financial Reporting Standard applicable in

the UK and Republic of Ireland (FRS 102)).

I confirm that there are no other matters to which your attention should be drawn to enable a properunderstanding of the accounts to be reached.

Laura R Brain FCA

BrosnansChartered AccountantsBirkby House

Bailiff Bridge

BrighouseWest Yorkshire

HD6 4JJ

27 January 2021

Page 7


LIMITED

STATEMENT OF FINANCIAL ACTIVITIES

(INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT)


INCOME AND ENDOWMENTS FROM

Charitable activitiesCommunity sports centre

Notes

2020Unrestricted

fund

f

122,435

2019Total

fundsf

114,523

Investment income 398 38

Total 122,833 114,561

EXPENDITURE ON

Charitable activitiesBar costs 60,061 44,259

60,061 44,259

Community sports centre costs 83,330 78,327

Total 143,391 122,586

NET IN COME/(EXPENDITURE) (20,558) (8,025)

RECONCILIATION OF FUNDS

Total funds brought forward 249,444 257,469

TOTAL FUNDS CARRIED FORWARD 228,886 249,444

The notes form part of these financial statements

Page 8


BALANCE SHEET

31 MARCH 2020

FIXED ASSETS

Tangible assets

Notes

2020Unrestricted

fund

E

832,555

2019Totalfunds

E

864,113

CURRENT ASSETS

StocksDebtorsCash at bank and in hand

2,6594,530

69,004

3,8982,105

74,890

76,193 80,893

CREDITORS

Amounts falling due within one year 10 (13,090) (9,180)

NET CURRENT ASSETS 63,103 71,713

TOTAL ASSETS LESS CURRENT LIABILITIES 895,658 935,826

CREDITORS

Amounts falling due after more than oneyear (666,772) (686,382)

NET ASSETS 228,886 249,444

FUNDS

Unrestricted funds12

228,886 249,444

TOTAL FUNDS 228,886 249,444

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006for the year ended 31 March 2020.

The members have not required the company to obtain an audit of its financial statements for the yearended 31 March 2020 in accordance with Section 476 of the Companies Act 2006.


Page 9 continued. ..


LIMITED

BALANCE SHEET - continued

31 MARCH 2020

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and

387 of the Companies Act 2006 and

(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable

company as at the end of each financial year and of its surplus or deficit for each financial year in

accordance with the requirements of Sections 394 and 395 and which otherwise comply with the

requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the

charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable

companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on

27 January 2021 and were signed on its behalf by:

P G White - Trustee

M J Sturdy - Trustee


Page 10


NOTES TO THE FINANCIAL STATEMENTSFOR THE YEAR ENDED 31 MARCH 2020

ACCOUNTING POLICIES

BASIS OF PREPARING THE FINANCIAL STATEMENTSThe financial statements of the charitable company, which is a public benefit entity under FRS 102,have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting byCharities: Statement of Recommended Practice applicable to charities preparing their accounts inaccordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standardapplicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statementshave been prepared under the historical cost convention.

INCOME

All income is recognised in the Statement of Financial Activities once the charity has entitlement tothe funds, it is probable that the income will be received and the amount can be measured reliably.

EXPENDITURE

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligationcommitting the charity to that expenditure, it is probable that a transfer of economic benefits will berequired in settlement and the amount of the obligation can be measured reliably. Expenditure isaccounted for on an accruals basis and has been classified under headings that aggregate all costrelated to the category. Where costs cannot be directly attributed to particular headings they havebeen allocated to activities on a basis consistent with the use of resources.

TANGIBLE FIXED ASSETSDepreciation is provided at the following annual rates in order to write off each asset over itsestimated useful life.

Long leaseholdImprovements to propertyPlant and machineryFixtures and fittingsComputer equipment

2% on cost15% on reducing balance25% on reducing balance15% on reducing balance33% on cost

Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciationand accumulated impairment losses. Cost includes costs directly attributable to making the assetcapable of operating as intended.

STOCKS

Stocks are valued at the lower of cost and net realisable value, after making due allowance forobsolete and slow moving items.

TAXATION

The charity is exempt from corporation tax on its charitable activities.

FUND ACCOUNTING

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of thetrustees.



LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued


1. ACCOUNTING POLICIES - continued

FUND ACCOUNTING

Restricted funds can only be used for particular restricted purposes within the objects of the charity.

Restrictions arise when specified by the donor or when funds are raised for particular restricted

purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial

statements.

PENSION COSTS AND OTHER POST-RETIREMENT BENEFITS

The charitable company operates a defined contribution pension scheme. Contributions payable

to the charitable company's pension scheme are charged to the Statement of Financial Activities in

the period to which they relate.

INVESTMENT INCOME

Deposit account interest

2020E

398

2019E

38

3. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

Depreciation - owned assets

2020E

31,558

2019E

33,592

TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2020 nor for

the year ended 31 March 2019.

TRUSTEES' EXPENSES

There were no trustees' expenses paid for the year ended 31 March 2020 nor for the year ended

31 March 2019.

Expenses totalling E2,000 (2019:E2,000) were paid to 1 trustee during the year. These payments

were to reimburse the trustee for travel costs and telephone costs incurred on charity duties.



LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continuedFOR THE YEAR ENDED 31 MARCH 2020

5. STAFF COSTS

The average monthly number of employees during the year was as follows:

Bar staff2020

2

20192

No employees received emoluments in excess of E60,000.

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

INCOME AND ENDOWMENTS FROM

Charitable activitiesCommunity sports centre

Unrestrictedfund

E

114,523

Investment income 38

Total 114,561

EXPENDITURE ON

Charitable activitiesBar costs 44,259

44,259

Community sports centre costs 78,327

Total 122,586

NET INCOME/(EXPENDITURE) (8,025)

RECONCILIATION OF FUNDS

Total funds brought forward 257,469

TOTAL FUNDS CARRIED FORWARD 249,444



LIMITED



7. TANGIBLE FIXED ASSETS

Long

leaseholdE

Improvements

to Plant and

property machineryE E

COST

At 1 April 2019 and 31 March 2020 1,167,196 56,068 40,605

DEPRECIATION

At 1 April 2019Charge for year

347,80223,344

34,7213,202

25,5973,752

At 31 March 2020

NET BOOK VALUE

At 31 March 2020

371,146

796,050

37,923 29,349

18,145 11,256

At 31 March 2019 819,394 21,347 15,008

Fixtures

and

fittingsE

Computerequipment

E

TotalsE

COST

At 1 April 2019 and 31 March 2020 63,317 1,718 1,328,904

DEPRECIATION

At 1 April 2019Charge for year

54,9591,254

1,712 464,7916 31,558

At 31 March 2020 56,213 1,718 496,349

NET BOOK VALUE

At 31 March 2020 7,104 832,555

At 31 March 2019 8,358 6 864,113



LIMITED


8. STOCKS

Stocks

2020E

2,659

2019f3,898

9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

VAT

Prepayments

20206

2164,314

20196

2,105

4,530 2,105

10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditorsTax

Social security and other taxesWages creditorPension creditorVAT

Accruals and deferred income

2020f9,556

399919116

2, 100

2019f5,5161,225

1,2091,230

13,090 9,180

11. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR

Deferred government grants

2020E

666,772

20196

686,382



LIMITED



12. MOVEMENT IN FUNDS

Unrestricted fundsGeneral fund

At 1.4.19E

249,444

Net

movementin funds

f

At

31.3.20f

(20,558) 228,886

TOTAL FUNDS 249,444 (20,558) 228,886

Net movement in funds, included in the above are as follows:


Incomef

122,833

MovementExpenditure in funds

E E

(143,391) (20,558)

TOTAL FUNDS 122,833 (143,391) (20,558)

Comparatives for movement in funds


At 1.4.186

257,469

Net

movementin funds

f

(8,025)

At

31.3.19E

249,444

TOTAL FUNDS 257,469 (8,025) 249,444

Comparative net movement in funds, included in the above are as follows:

Income

E

MovementExpenditure in funds

6 E

Unrestricted fundsGeneral fund 114,561 (122,586) (8,025)

TOTAL FUNDS 114,561 (122,586) (8,025)



LIMITED


12. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:


At 1.4.18E

257,469

Net

movementin funds

E

(28,583)

At

31.3.20E

228,886

TOTAL FUNDS 257,469 (28,583) 228,886

A current year 12 months and prior year 12 months combined net movement in funds, included in

the above are as follows:

IncomeE

Movement

Expenditure in funds

E E

Unrestricted fundsGeneral fund 237,394 (265,977) (28,583)

TOTAL FUNDS 237,394 (265,977) (28,583)

13. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2020.

Page 17


LIMITED

DETAILED STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 MARCH 20202020 2019

E E

INCOME AND ENDOWMENTS

Investment incomeDeposit account interest 398 38

Charitable activitiesBar salesOther incomeRents receivedRoom hire income

113,8351,2252,3105,065

98,823

15,700

Total income

122,435

122,833

114,523

114,561

EXPENDITURE

Bar costsOpening stockPurchasesClosing stock

3,89858,822

(2,659)

3,10845,049(3,898)

60,061 44,259

Centre costsWagesPensionsRates and waterInsurance

Light and heatTelephoneEvents

Property & grounds maintenance

Sundries

23,516521

4,2313,588

12,7912,127

69216,146

2,491

24,687323

3,6582,8077,8781,376

10,5298,278

66,103 59,536

Support costsManagementTrustees' expenses 2,000 2,000

This page does not form part of the statutory financial statements

Page 18


LIMITED

DETAILED STATEMENT OF FINANCIAL ACTIVITIES


ManagementFinanceBank chargesDeferred government grant

Depreciation of tangible fixed assets

2020E

1,074(19,610)31,558

2019E

820(19,610)33,592

13,022 14,802

Governance costsAccountancy, legal 8 professional fees 2,205 1,989

Total expenditure

Net expenditure

143,391

(20,558)

122,586

(8,025)

This page does not form part of the statutory financial statements

Page 19

Documents

REGISTERED COMPANY NUMBER: 04386952 (England and …