REGIONAL CAPACITY BUILDING PROGRAM FOR ... - POPs… · regional capacity building program for health risk management of persistent organic pollutants (pops) in south east asia project

Regional Capacity Building Program

for Health Risk Management of Persistent

Organic Pollutants (POPs) in South East Asia

Project Implementation Plans (PIP)

April 2008

REGIONAL CAPACITY BUILDING

PROGRAM FOR

HEALTH RISK MANAGEMENT OF

PERSISTENT ORGANIC POLLUTANTS (POPS)

IN SOUTH EAST ASIA

PROJECT IMPLEMENTATION PLAN (PIP)

Project Number P105117 Trust Fund Number Tf058046

Prepared for:

THE WORLD BANK GROUP 1818 H STREET, NW, WASHINGTON DC,

20433, USA.

Prepared by:

HATFIELD CONSULTANTS PARTNERSHIP SUITE 201 – 1571 BELLEVUE AVENUE

WEST VANCOUVER, BC V7V 1A6

APRIL 2008

POP 1406

Hatfield Consultants Partnership

Suite 201 – 1571 Bellevue Ave., West Vancouver, BC, Canada V7V 1A6 • Tel: 1.604.926.3261 • Fax: 1.604.926.5389 • www.hatfieldgroup.comHatfield Consultants Partnership

Hatfield Consultants Partnership

Regional Capacity Building Program for Health Risk Management i Hatfield

of Persistent Organic Pollutants (POPs) in South East Asia

TABLE OF CONTENTS

LIST OF TABLES .......................................................................................... ii LIST OF FIGURES......................................................................................... ii LIST OF APPENDICES ................................................................................. ii

1.0 INTRODUCTION.................................................................................. 1 1.1 BACKGROUND ....................................................................................................... 2 1.2 PROJECT IMPLEMENTATION PLAN (PIP) METHODOLOGY .............................. 4

2.0 PROJECT MANAGEMENT ................................................................. 5 2.1 MANAGEMENT APPROACH AND STRUCTURE .................................................. 5 2.2 NATIONAL EXPERTS AND COUNTER-PART INVOLVEMENT............................. 6 2.3 ROLES AND RESPONSIBILITIES OF THE IMPLEMENTING PARTNERS........... 7 2.4 PROJECT PERSONNEL ......................................................................................... 7 2.4.1 Project Collaborative Management Structure - World Bank Project Task

Team and National Focal Points ......................................................................... 9

3.0 PROJECT IMPLEMENTATION ......................................................... 10 3.1 RESULT-BASED MONITORING............................................................................ 10 3.2 REPORTING AND DELIVERABLES FRAMEWORK............................................ 11 3.3 STAKEHOLDER COMMUNICATIONS PLAN ....................................................... 13

Regional Capacity Building Program for Health Risk Management ii Hatfield


LIST OF TABLES

Table 1 Detailed breakdown of project personnel management responsibilities ..............................................................................................8

LIST OF FIGURES

Figure 1 Regional Map of Project Area.......................................................................2

Figure 2 Matrix Project Implementation Organizational Structure. .............................6

LIST OF APPENDICES

Appendix A1 Project Gantt Chart

Appendix A2 Project Detailed Work Plan - Activities Description

Appendix A3 Result-Based Logical Framework

Appendix A4 Terms of Reference

1.0 INTRODUCTION

Hatfield Consultants Ltd. (Hatfield) is pleased to present the Project Implementation Plan (PIP) for the project entitled ‘the Regional Capacity Building Program for Health Risk Management of Persistent Organic Pollutants (POPs) in South East Asia Project” (hereafter referred to as the POPs Project). The PIP was unanimously approved by the World Bank and the Regional Launching Workshop in Luang Prabang, Lao PDR, on 4 April 2008.

The goal of the POPs Project is to enable officials responsible for POPs management to increase their understanding and their use of risk-based approaches for management of POPs and other chemicals and prioritize POPs interventions to reduce local health impacts, particularly on the poor and vulnerable. Funding for the POPs Capacity Building Project is provided by the Canadian International Development Agency’s POPs Fund, and is implemented by the World Bank.

This POPs Project is designed to respond to the needs to improve NIP methodology outlined in the TOR by enhancing the capacity of government agencies in the South East Asian Region to manage POPs and POP-like chemicals, using a risk-based management approach applied at a regional level. Improved regional cooperation on a broader list of pollutants, including persistent toxic substances (PTSs) is a secondary objective of the program. As a result of the program, officials responsible for POPs management within the four target countries will increase their understanding and use a risk-based approach to manage POPs and other chemicals, and prioritize POPs-related mitigation activities to reduce local health risk.

Hatfield will use its 14 years experience working on dioxin/furan and other POPs assessment projects in the South East Asia region and Canada as the basis for implementing the current project. Hatfield’s proposed strategies will support the development and strengthening of capacity, and will be aimed at enabling the participating countries to fulfill their obligations under the Stockholm Convention. Strategies will be ground-level aimed at implementing specific phase-out and remediation measures at national and/or regional level, and will include components of targeted capacity building.

The four countries participating in the program include Cambodia, Lao PDR, Malaysia, and Thailand. However, China, Indonesia, Japan, Philippines and Viet Nam are also invited to participate in regional activities under the program. Other complementary program activities will be implemented by national consultants or World Bank staff, and will be incorporated into the results of the current program.

Regional Capacity Building Program for Health Risk Management 1 Hatfield




1.1 BACKGROUND

Toxic chemicals are increasingly of concern to the global community particularly in the rapidly-developing counties of South East Asia (Figure 1). Historically, key sources of contaminants including POPs, come from pesticides used in agriculture; however, rapid industrial development, improper handling, storage and import/export of banned chemicals, and historical herbicide usage during the US-Viet Nam War (e.g., Agent Orange) have resulted in widespread dispersion of the these toxic substances and the creation of high deposition areas or ‘Hot spots’.

Figure 1 Regional Map of Project Area



Growing international concern regarding the risk of exposure to POPs on human health resulted in coordinated efforts to reduce and/or eliminate releases of these substances into the environment. In May 2001, the Stockholm Convention on Persistent Organic Pollutants (UNEP/POPS/INC.5/7) was adopted by 92 signing parties. The Stockholm Convention was ratified by the Intergovernmental Negotiating Committee (INC) in Johannesburg in December, 2001 as an internationally legally binding instrument for implementing international action on certain persistent organic pollutants.

With the objective of eliminating or restricting the production and use of intentionally produced POPs, the Stockholm Convention provides participating countries with basic objectives and principles in developing comprehensive programs and control regimes with respect to POPs management. The Stockholm Convention is intended to address POPs that are (1) intentionally produced, such as pesticides, insecticides, rodenticides and fungicides; (2) produced intentionally and whose use is restricted to disease vector control, for example DDT for control of malaria; and (3) produced and released unintentionally as the result of human activity. The latter category includes dioxins, furans, dioxin-like PCBs, and hexachlorobenzene that are generated primarily as by-products of incomplete combustion.

There are two other UNEP Conventions that are closely related to the Stockholm Convention. The Basel Convention (Basel Convention on the Control of Trans-boundary Movements of Hazardous Wastes and their Disposal, 1989), and the Rotterdam Convention (The Rotterdam Convention on the Prior Informed Consent Procedure for Certain Hazardous Chemicals and Pesticides in International Trade, 1998), seek to provide an international framework governing the environmentally sound management of hazardous chemicals throughout their lifecycles. Together, the Basel, Rotterdam and Stockholm Conventions constitute “cradle-to-grave” management of hazardous chemicals. All three Conventions address the technical assistance needs of developing countries. The treaties outline the need for regional centers for training and technology transfer, and a Technical Cooperation Trust Fund (or other “financial mechanism”), to be operated by the Global Environment Facility on an interim basis). The combination of these three treaties will have the greatest influence on the future management of POPs.2

1 UNEP official website on POPs, www.unep.org and www.chem.unep.ch.

2 United Nations Environment Programme, 2003. Hazardous Chemicals and Wastes Conventions, Secretariat of the Basel Convention Interim Secretariat of the Rotterdam Convention Interim Secretariat of the Stockholm Convention.



1.2 PROJECT IMPLEMENTATION PLAN (PIP) METHODOLOGY

The PIP is designed to provide a guiding vision to ensure that all of the project implementation partners agree on the activities contained within the POPs Project, as well as to communicate to the Implementing Agency the monitoring and evaluation criteria for the project. Through the PIP development process, the project team has gathered significant information related to project activities and anticipated outputs, as well as the information gathered and confirmed during the technical and financials negotiation with the relevant officials of the World Bank in Washington DC, February 19th and 21st 2008.

The PIP has been developed through a collaborative process that included background research, preliminary discussions with project partners, field missions to Lao PDR, Cambodia, and Thailand in early March 2008 and will be finalized with project stakeholders at the Launch Workshop on April 3 – 5, 2008 in Luang Prabang, Lao PDR. This has resulted in a strong understanding of the on-the-ground reality of the project, as well as identification of the needs of project beneficiaries.

The document is divided into the following sections:

Section 1: Introduction, background and methodology.

Section 2: Project Design including context and rational, logical framework analysis, reach and beneficiaries, cross-cutting themes, public engagement, knowledge enhancement, and risk strategy.

Section 3: Project Management including management approach and structure, roles and responsibilities, project personnel, and methods for tracking and reporting contributions.

Section 4: Project Implementation including outputs and activities, work breakdown structure, schedule and budget.

Section 5: Project Information including performance measurement framework, monitoring risk, reporting framework, and communications plan.



2.0 PROJECT MANAGEMENT

2.1 MANAGEMENT APPROACH AND STRUCTURE

The primary objective of the program is to enhance the capacity of government agencies in the South East Asia Region to manage POPs and POPs-like chemicals using human health risk assessment/management in a regional approach. Improved regional cooperation on a broader chemical agenda is a secondary objective of the program. The Project Team recognizes that effective decision-making depends on the involvement and collaboration of impacted stakeholders including the government, industries, NGOs, and the public. On the national and provincial government side, the project must include strategies to involve all relevant ministries and departments and address the relationships between them and ‘civil society’.

The overall approach to management of the Project emphasizes the full participation of all project partners and beneficiaries. The project has been designed to ensure sustainability of project outputs. The management structure has been designed to reflect the collaborative nature of the project and the need for input from all project partners.

A focus of the project management strategy will be to build upon the existing pool of knowledge and develop new collaborative mechanisms for promoting regional capacity in risk management of POPs. Key project themes include promotion of stakeholder participation, results-oriented outcomes, accountability, transparency, awareness, effectiveness and efficiency, equality and inclusiveness of both men and women.

The Project Team will focus on developing individual capabilities through on-the-job training (‘learning by doing’) for the national consultants, focal persons and other national counterparts; sharing technical expertise between advanced and least advanced countries; and, workshops, seminars and informal exchanges of knowledge in the region.

A project organization chart is presented in Figure 2. The chart illustrates the relationships between the project partners, funding agency, in-country project recipients, and subcontractors, including Golder Associates in Vancouver, British Columbia. Project management will be overseen by Hatfield (based in Vancouver, British Columbia) with on-site project management provided by Hatfield field staff. The project partners include National POPs Focal points in all four participating countries.

CIDA/World Bank

Government of

Cambodia

Government of

Lao PDR

Government of

Malaysia

Government of

Thailand

National Focal Point

HatfieldProject Team

HatfieldConsultants headOffice, Canada

HatfindoHead office, Bogor

Indonesia

Pro-En Technologies, Ltd,

Bangkok Thailand




Golder Associates,Laboratory,

Canada & Asia

Global level

Regional level

National level

Site level

WB, UNEP, FAO, WHO,Canada etc., NGOs,

Academia etc.

+ China, Indonesia, Japan, Korea, the

Philippines, Vietnam

Concerned SectoralAgencies

Academia, NGOs,Mass Organizations

Concerned Provincial &Local Agencies

Researchers, NGOs,Mass Organizations, and

CommunitiesLegend:

= Authority------ = Consultation & Technology Exchange

==== = Technical & field support

Figure 2 Matrix Project Implementation Organizational Structure.

A more detailed breakdown of project personnel management responsibilities is provided in Table 1.

2.2 NATIONAL EXPERTS AND COUNTER-PART INVOLVEMENT

Four National Experts are recruited through the National POPs Focal Points to provide support in delivery of concrete result-based outputs, especially in the areas of data collection and analysis, supporting development of training and awareness materials, and actively participating in the capacity building activities and knowledge transfer. The objectives and activities of the Project are such that new experience and knowledge related to technical/environmental issues, POPs related human health risk, governance, and cross-cultural issues will be gained. The Project Team also foresee a necessity in organizing on-the-job training for national staff to maintain and operate the proposed Risk Management Toolkit and simple GIS database (POPs Toolkit). The Hatfield Project Team is consulting with the Implementing Agency in selecting an appropriate action plan to ensure sustainability of the project output, including the hosting of the POPs Toolkit.





2.3 ROLES AND RESPONSIBILITIES OF THE IMPLEMENTING PARTNERS

Overall project management and financial management of will be the responsibility of Hatfield, Canada. Hatfield has previously worked with most project partners, and has effective project management systems in place to manage a project of this size. In addition to project management expertise, Hatfield also provides key technical expertise in the form of an environmental specialist, risk management specialist, GIS specialist, Environmental Information Technology specialist and a communication specialist with extensive regional experience. Additional Hatfield technical staff in Canada and South East Asia will assist as needed.

Hatfield’s offices in Indonesia will provide local logistical and technical support to the project, especially in field studies and GIS/toolkit development. Pro-En Envirosciences Ltd. - Hatfield’s partner in Thailand - will assist with data collection and logistical arrangements for work undertaken in the region. Hatfield will establish a field office in Vientiane, Lao PDR as a base for project activities.

2.4 PROJECT PERSONNEL

Project personnel are detailed below in Table 1.



Table 1 Detailed breakdown of project personnel management responsibilities

Organization Title Name POPs Project Role

Project Director Thomas Boivin Overall project guidance Project Management - Performance Measurement Framework (PMF), PIP, reporting; Communication and liaison with Clients and key stakeholders; Quality assurance and quality control for all deliverables; Presenting results and training materials; Supervise development of risk assessment; Supervise development of tool-kit.

Risk Management Specialist

Michael G. Rankin

Lead risk assessment; Co-lead data gathering and analysis; Assist developing GIS map/database; Assist Toolkit development; Assist economic valuation; Support developing management measures; Support training and workshop materials and delivery.

Environmental Specialists

Grant Bruce

Co-lead data gathering and analysis; Lead field data collection; Lead developing GIS map/database Support risk assessment; Support economic valuation Support training and workshop materials and delivery.

Project coordinator, Communication Specialist

Sokhem Pech Coordinate the project reporting, outputs, deliverables, staffing, and logistics Lead identifying stakeholders; Coordinate development and present human resources development works, and public outreach material. Lead desk review and developing management measures; Coordinate developing toolkit; Coordinate with Bank on team inputs to and outputs from regional cooperation component; Support/back-up project management in communication and reporting; Lead knowledge management.

Mai

n Pr

ofes

sion

al T

eam

National team members from Cambodia, Lao PDR, Malaysia and Thailand

Support national data gathering and analysis; Support desk review and development of management measures; Support identification of stakeholders; Coordinate developing, training program & materials and delivery of training and workshops materials; Support risk assessment and GIS database; Support communication with national agencies



and communities; and Support sustainability of information and database.


Senior GIS and Remote Sensing Specialist

Andy Dean & Simon Hughes

Provide technical and management expertise for project activities in developing and maintaining GIS-based health risk database/map, and interactive Toolkit; Assist Communications Specialist in designing interactive training materials.

Environmental Information System specialist

Jason Suwala Contribute technical expertise for project activities in designing, developing and maintaining Database and Web-Interface Toolkit

Field Data & Risk Assessor

John Wilcockson & Daniel Moats

Assist in risk assessment analysis, Assist in reporting; Assist in developing tool-kit and relevant training materials.

Natural Resources Economist

David Williams Assist with economic analysis; Assist in reporting

Tech

nica

l Sta

ff

Data Analyst and Economic Valuation

Tim Abercrombie

Assist in quality assurance in data gathering and analysis; Assist in economic valuation of health risk.


GIS and Database Management

Technical Staff Support GIS, spatial and environmental data integration; and Support designing training materials.

Offi

ce T

echn

ical

B

acks

topp

ing

Desk Top Designer and Word Processor

Brian Grover Contribute technical expertise for project activities in: graphic design and the printing process; image editing software, specifically Adobe Photoshop and Illustrator; and Word processing program.

2.4.1 Project Collaborative Management Structure - World Bank Project Task Team and National Focal Points

A Project Coordination and Supervision Team (PCST) comprised of the member(s) of the World Bank Project Task Team, the National POPs Focal Points, and Hatfield Project Manager will be established to provide guidance and agreed direction as necessitated by the project. The PCST will meet once every two months either in person or via teleconference, but will also meet as needed based on Project requirements. The PCST will be chaired by the World Bank Project Task Team Leader.



3.0 PROJECT IMPLEMENTATION

All activities and tasks listed in the TOR will be implemented in five inter-related work components as follows:

Work Package/Component 1: Projection Initiation

Work Package/Component 2: Risk Assessment

Work Package/Component 3: Risk Management

Work Package/Component 4: Regional Cooperation

Work Package/Component 5: Final Report and Sustainability.

A detailed explanation of each work component, their inter-links and timeframes, and expected outputs are provided in the Work Plan Gantt Chart in Appendix A1 and brief description of activities in Appendix A2.

3.1 RESULT-BASED MONITORING

Quality management is an essential part of our working process. The Project Team applies will use standard project management procedures for assessing and ensuring the quality of work and monitoring and evaluation of the project results and impacts. The efficient and effective management for project results depends on results-based planning, monitoring and leadership.

The Project Team will work closely with project’s World Bank and other partners to ensure that monitoring and reporting requirements meet the needs of key stakeholders. Efforts will be made to develop online collaborative tools that will facilitate sharing of project outputs, including monitoring data. This will be established through the online POPs Toolkit developed under the project.

The Project Team will use the project initiation phase to develop a Result-Based Monitoring (RBM) strategy that will include performance indicators and baseline data for each of the outcome and output statements in the project RBM Framework as shown in Table 2 below. In order to build continuous learning into the project’s implementation processes, the Project Team will use ‘outcome mapping’ techniques in the initiation phase to foster participation in the Performance Measurement Framework, including project stakeholders from the World Bank, National Focal Points as well as selected organizations. Monitoring and reporting during project implementation will have four outcomes: (i) to encourage the project to look regularly at how it might improve its performance; (ii) to focus the project on change management; (iii) to assist the project in adapting to changing situations in an efficient way; and, (iv) to help the project report on its performance story. A key outcome of the monitoring and evaluation will be ensuring the project is sustainable in the long-term.



The Results-Oriented Logical Framework Analysis is provided in Appendix A3.

3.2 REPORTING AND DELIVERABLES FRAMEWORK

Report Due Date Deliverables Lead by Support

1 Project Implementation Plan (PIP) including RBM Framework

27 March 08 Entire project Thomas Boivin Sokhem Pech

2 Draft Progress Report 1 + Stakeholder Identification

16 May 08 Task A1in TOR Thomas Boivin Sokhem Pech

3. Final Progress Report 1 30 May 08 Task A1in TOR Thomas Boivin Sokhem Pech

4. Paper on Methodology Selection and Outlines

25 May 08 Task A2/A in TOR

Michael Rankin Thomas Boivin, Grant Bruce, John Wilcockson

5. Draft Report(s) on Hot Spot Integrated Risk Assessment for each Hot spot

21 July 08 Task A2/A & B in TOR

Michael Rankin Grant Bruce, John Wilcockson, Thomas Boivin

6. Draft Report on Economic Analysis for each Hot spot

25 July 08 Task A2/A & B in TOR

Thomas Boivin, David Williams

Grant Bruce, John Wilcockson, Michael Rankin

7. Final Report on Hot Spot Integrated Risk Assessment for each Hot spot

3 August 08 Task A2/A & B in TOR

Michael Rankin Grant Bruce, John Wilcockson, Thomas Boivin

8. Final Report on Economic Analysis for each Hot spot

3 August 08 Task A2/A & B in TOR

Thomas Boivin, David Williams

Grant Bruce, John Wilcockson, Sokhem Pech, Michael Rankin.

10. Paper on Desk Review of Risk Management Alternatives

15 July 08 Task B1 in TOR Michael Rankin, Sokhem Pech

Thomas Boivin, Grant Bruce and Andy Dean, David Williams

11. Final Paper on Desk Review of Risk Management alternatives

8 August 08 Task B1 in TOR Michael Rankin, Sokhem Pech

Thomas Boivin, Grant Bruce, Andy Dean, David Williams

12. Draft Risk Management Toolkits (POPs Toolkit)

14 July 08 Task B2 in TOR Andy Dean, John W, Michael Rankin, Jason Suwala

Thomas Boivin, Grant Bruce, Simon Hughes, Sokhem Pech.



13. Final Toolkits to be used in training activities

30 July 08 Task B2 in TOR Andy Dean, John Wilcockson, Michael Rankin, Jason Suwala,

Thomas Boivin, Grant Bruce, Simon Hughes, Sokhem Pech

14. Draft Training Program and Sample Materials

25 July 08 Task B4 in TOR Thomas Boivin & Sokhem Pech

Michael Rankin, Thomas Boivin, Grant Bruce, Andy Dean, John Wilcockson

15. Final Training Program and Materials

1 August 08 Task B4 in TOR Thomas Boivin & Sokhem Pech

Michael Rankin, Grant Bruce, Andy Dean, John Wilcockson

16. Draft Project Progress Report 2

15 September 08

Task B3 in TOR Thomas Boivin & Sokhem Pech

Michael Rankin & Grant Bruce, Andy Dean, John Wilcockson, Jason Suwala

17. Final Project Progress Report 2

30 September 08

Task B3 in TOR Thomas Boivin & Sokhem Pech

Michael Rankin, Grant Bruce, Andy Dean, John Wlcockson, Jason Suwala

18. Training Evaluation Report

4 national training events

Task B4 in TOR Sokhem Pech Thomas Boivin, Grant Bruce, Andy Dean, John Wilcockson, Jason Suwala

19. Regional Workshop Reports and Consultants Presentations

2 regional workshops (in April and tentatively in October)

Task C1 in TOR Sokhem Pech Thomas Boivin, Grant Bruce, Andy Dean, John Wilcockson, Jason Suwala

20. Draft Final Report 5 November 08 Whole assignment

Thomas Boivin & Sokhem Pech

Michael Rankin, Grant Bruce, Andy Dean, John Wilcockson, Jason Suwala

21. Final Report 10 December 08 Whole assignment

Thomas Boivin & Sokhem Pech

Michael Rankin, Grant Bruce, Andy Dean, John Wilcockson, Jason Suwala



3.3 STAKEHOLDER COMMUNICATIONS PLAN

Mechanism Purposes of Communication

Target Audiences Messages and Information Responsibility and Schedule

Project Website to be established by April 30, 2008

Share best practices to encourage replication Ensure coordination of donor support

All project stakeholders Project Partners Donor and development partners community

Information on project activities, lessons learned, best practices

Project Manager; Communication specialist; Environment Information System Specialist

Project Reports, training materials and POPs Toolkit

Raise awareness with government stakeholders regarding project activities Share best practices to encourage replication

Representatives of target sites and relevant government agencies NGOs and other international projects working in hot spot areas.

Message is that dealing with POPs issues is critical to sustainable development nationally and regionally.

Project Manager Communication specialist Periodically throughout project.

APPENDICES

Appendix A1

Project Gantt Chart

ID Task Name Start Finish0 Appendix A1 - Work Schedule GANTT Chart Wed 3/12/08 Sat 12/13/08

1 Component 1 Wed 3/12/08 Fri 4/4/082 Initiation & Result Based Monitoring Wed 3/12/08 Sat 4/5/08

3 1.1. Team Mobilization Wed 3/12/08 Sun 3/16/08

4 1.2. Background Research Sun 3/16/08 Sat 3/22/08

5 1.3. Project Implementation Plan Sun 3/23/08 Sun 3/23/08

6 1.4. Submission of PIP to World Bank Sat 4/5/08 Sat 4/5/08

7 PIP Approval at Launch Workshop Fri 4/4/08 Fri 4/4/08

8 Component 2 Thu 4/10/08 Sun 7/6/089 Risk Assessment Thu 3/20/08 Sun 8/3/08

10 2.1 Data Gathering Mon 3/24/08 Tue 4/29/08

11 Meeting with Thai officials on POPs - Tom Boivin Tue 3/25/08 Thu 3/27/08

12 Meeting with Laos officials on POPs in Vientiane - Tom Boivin & Andy Dean Fri 3/28/08 Wed 4/2/08

13 Meeting with Cambodian officials on POPs project in P Penh -Sokhem P & Mike R Mon 4/7/08 Thu 4/10/08

14 Meeting with Malaysian officials on POPs project - Tom Boivin & Jason S Wed 4/23/08 Wed 4/23/08

15 2.2 Data Analysis & Literature Review Thu 3/20/08 Tue 3/25/08

16 2.3. Characterization of Hot-spots Wed 4/30/08 Thu 6/12/08

17 2.4. Draft 1st Progress Report Sat 5/10/08 Fri 5/16/08

18 2.5. Final 1st Progress Report Sun 5/25/08 Fri 5/30/08

19 2.6. Risk Analysis: Sun 5/4/08 Fri 7/25/08

20 2.6.1. Methodology Selection and Outline Thu 5/15/08 Sun 5/25/08

21 2.6.2 Hot Spot Identification and Selection Sun 5/25/08 Thu 5/29/08

22 2.6.3. Field Data Collection & Lab Analysis Sun 5/4/08 Thu 5/29/08

23 Field data collection in Laos hotspot - Grant Bruce & John Wilcoxson Sun 5/4/08 Tue 5/6/08

24 Field data collection in Cambodian hotspots - Tom Boivin & Andy Dean Sun 5/4/08 Tue 5/6/08

25 Field data collection in Thai hotspot - Tom Boivin & Andy Dean Thu 5/8/08 Sun 5/11/08

26 Field data collection in Malaysian hotspots - Grant Bruce & John Wilcoxson Thu 5/8/08 Sun 5/11/08

27 Samples analysis in Lab XXX Sun 5/18/08 Mon 6/30/08

28 2.6.4. Integrated Risk Assessment Analysis Fri 7/4/08 Mon 7/21/08

29 2.6.5. Economic Valuation of Health Risk Sun 7/6/08 Fri 7/25/08

30 2.7. GIS Health Risk Database/Mapping Tue 6/10/08 Mon 6/16/08

31 2.8 Draft Report on Hotspot Assessment Wed 7/9/08 Mon 7/21/08

32 2.9 Draft Report on Economic Analysis Fri 7/11/08 Fri 7/25/08

33 2.10 Bank & Focal Points comment Sun 7/27/08 Wed 7/30/08

34 2.11 Finalizing Hotspot Report Fri 8/1/08 Sun 8/3/08

3/23

4/4

February March April May June July August September October November December January

Task

Split

Progress

Milestone

Summary

Project Summary

External Tasks

External Milestone

Deadline

Page 1

Project: Appendix A1 - Work ScheduleDate: Wed 3/19/08

ID Task Name Start Finish35 Component 3 Thu 4/24/08 Mon 11/10/0836 Risk Management Wed 4/30/08 Mon 9/29/08

37 3.1. Risk Management Measures Mon 6/23/08 Fri 8/8/08

38 3.1.1 Management Desk Review Mon 6/23/08 Tue 7/15/08

39 3.1.2 Short and Long-term Measures Tue 7/22/08 Tue 7/22/08

40 3.1.3 Bank and National Focal Points comments Sat 8/2/08 Tue 8/5/08

41 3.1.4 Finalizing Risk Management Measures Sun 8/3/08 Fri 8/8/08

42 3.2 Risk Management Toolkit Thu 7/3/08 Wed 7/30/08

43 3.2.1 Draft Toolkits for Review by Clients Thu 7/3/08 Mon 7/14/08

44 3.2.2 Final Toolkits used in training activities Fri 7/18/08 Wed 7/30/08

45 3.3 Training and Public Awareness Wed 4/30/08 Fri 8/29/08

46 3.31 Identification of stakeholders Wed 4/30/08 Fri 5/9/08

47 3.3.2 Training Program and Materials Fri 7/4/08 Fri 7/25/08

48 3.3.3 Bank approval of Training Proposals Fri 8/1/08 Fri 8/1/08

49 3.3.4 Conducting Training Workshops Tue 8/12/08 Fri 8/22/08

50 3.3.5 Training Workshop Reporting Sat 8/23/08 Fri 8/29/08

51 3.4 Draft 2nd Progress Report Fri 9/5/08 Mon 9/15/08

52 3.5 WB and National Focal Points' comments on 2nd Progress Report Mon 9/15/08 Mon 9/22/08

53 3.6 Finalizing 2nd Progress Report Mon 9/22/08 Mon 9/29/08

54 Component 4 Fri 4/4/08 Tue 10/14/0855 Regional Cooperation Fri 4/4/08 Tue 10/21/08

56 4.1 Regional Launch Workshop Fri 4/4/08 Sat 4/5/08

57 4.1.1 Present overview on work and status Fri 4/4/08 Fri 4/4/08

58 4.1.2 Present other relevant paper(s) Fri 4/4/08 Fri 4/4/08

59 4.1.3 Launch Regional Workshop Report Tue 4/15/08 Sun 4/20/08

60 4.2 Final Regional Workshop Wed 10/15/08 Wed 10/15/08

61 4.2.1 Present overview on work and status Wed 10/15/08 Wed 10/15/08

62 4.2.2 Present other relevant paper(s) Wed 10/15/08 Wed 10/15/08

63 4.2.3 Brief Regional Workshop Report Sun 10/19/08 Tue 10/21/08

64 Final Report Wed 11/5/08 Sat 12/13/08

65 5.1 Draft Final Report Wed 11/5/08 Sat 11/15/08

66 5.2 Addressing WB and National Focal Points' comments/suggestions Sat 11/29/08 Mon 12/8/08

67 5.3 Submission of Final Report & deliverables Mon 12/8/08 Sat 12/13/08

February March April May June July August September October November December January

Task

Split

Progress

Milestone

Summary

Project Summary

External Tasks

External Milestone

Deadline

Page 2

Project: Appendix A1 - Work ScheduleDate: Wed 3/19/08

Appendix A2

Project Detailed Work Plan - Activities Description

Appendix 2 – Detailed Work Schedule 1 Hatfield

Appendix A2: Detailed Work Schedule – Brief Description of Activities

Component 1: Initiation & Result Based Monitoring

Task and Sub Task Brief Description of Main Activities Due Date

1.1. Team Mobilization International team were mobilized and began their work within one week after the date of the effectiveness of the contract (2 March).

10 March

1.2. Background Research Initial data and information (NIPs, UNEP Report etc.) were obtained from the World Bank and relevant partners. More information is to be clarified or obtained during the Regional Launch workshop and country visits in April 2008. The initial background research is carried out by the Project Team members.

18 March

1.3. Project Implementation Plan

Due to time constraints, a simplified version of the Project Implementation Plan (PIP) was developed and submitted to the World Bank for preliminary review and will be approved at the Regional Launch Workshop on 03-05 April 2008.

23 March

Knowledge Management and Monitoring

Start up of system development to Hatfield Infrastructure standard

28 March

Data and document populating April – October

Develop system to World Bank/host infrastructure standard

31 August

1.4. PIP approval at Regional Launch workshop

Participants will receive the draft PIP for review one week in advance. PIP will be presented and discussed at the workshop plenary session. The web-based result monitoring collaboration tool will also be presented at the regional workshop.

4 April


Component 2: Risk Assessment


2.1 Data Gathering: - Meeting POPs Officials in Thailand, Lao PDR, Cambodia; and Malaysia.

Project Team will visit all four participating countries in late March and April. The purpose of the visit is for formal introduction of the team by the World Bank, discussion of work plan and country contribution in kind (data, staff), and visit to the candidate hotspot sites.

25 March – 27 April

2.2. Data analysis and Literature Review

Project Team review relevant literature and available datasets for their completeness and quality.

10 March – 29 April

2.3. Characterization of Hotspots

Based on the result of the Data Analysis, the main hotspots are characterized for consultation with the National Focal Points. Includes areas suspected of high contamination with POPs, PTSs chemicals, or other toxic contaminants. GIS will be used to support the characterisation of Hotspots for each country and regionally for cataloging sources and stockpiles of target chemicals, document current uses and releases, and list known contaminated areas. Regional sources, trends or practices (e.g. illegal trade, new uses) will be identified where appropriate. All analytical results will then be integrated into a preliminary GIS data-base. The Project Team will flag presence of other contaminants of significant concern at the studied sites (Hotspots) and suggest target chemicals which need be considered at a particular Hotspot, e.g. for pesticides never registered or known to be used at the site.

30 April – 16 June

2.4. Draft 1ST Progress Report

A draft progress report is submitted to the World Bank, and the National Focal Points for their comments. Comments are expected within one week after the submission

16 May

2.5. Final 1st Progress Report

1st Progress Report is finalized by addressing all comments and suggestion within one week after the receipt of the World Bank comments.

30 May

2.6. Risk Analysis

2.6.1. Methodology Selection & Outlines

The Project Team will submit a proposed risk assessment analysis methodology for approval by the World Bank; The Project Team proposes the Environment Canada approach to performing Human Health Risk Assessments, since it provides greater flexibility with regard to data availability and quality. Main components include: i) problem formulation (a qualitative/ semi-quantitative assessment); ii) Exposure and Toxicity; and iii) Risk Characterization.

2 May

2.6.2. Hotspot Identification & Selection

Based on the list of potential sites identified in the Characterization of Hotspots, the Project Team will assist relevant National Focal Points in selecting one Hotspot per country. The Hotspot selection will be supported by analyses performed using the POPs Toolkit and other agreed selection criteria such as access, relevance to the project goal, and being doable, complexity of sites, etc.

2 May


2.6.3. Field data collection in Laos, Cambodia, Thai and Malaysian Hotspots

The study team will utilize existing analytical information (e.g., Japanese screening samples; recent dioxin analyses from Cambodia) to the extent possible. Hatfield recommends that high-quality analytical data be collected from at least some, if not all, of the 4 hotspots to be studied. To speed up the process, the Project Team will split into two sub-teams to collect samples from the selected hotspot in collaboration with the National Focal Points in each country, in line with the established sampling protocols, and the standard Quality Assurance/Quality Control (QA/QC) procedures. The national consultant, and counter-part staff from participating countries will also carry out additional socio-economic data collectionwithin the vicinity of the hotspot areas of their respective countries.

4 May – 11 May

Sample Analysis in Laboratory

The samples will be transported to the agreed Laboratory(ies) for analysis. The National Focal Points are requested to assist with the required formality. The selection of methods and quality assurance (QA) samples will be employed by analytical laboratories to ensure confidence level needed, sensitivity desired (i.e., detection limits), and real objective of the Project. The Project Team will investigate possible laboratories in Asia or Australia which may be able to do some or all of the analyses; if quality/time/budget issues arise regarding analyses, Hatfield recommends that some or all analyses be performed in Canada.

11 May - 30 June

2.6.4. Integrated Risk Assessment

The assessment focuses on human health and health-related livelihood issues - clarification on relationship between emission levels, ambient POP concentrations, and potential exposure levels; exposure pathways, populations/social groups at risk, dose-response assessments and other parameters. The analysis will also focus on approaches to address data gaps. The decision tree – adapted from the Environment Canada risk-based, tiered approach - will be used. It is a cost-effective and flexible assessment method that allows decision making to be appropriately tailored to site-specific conditions and hazards, while providing a framework for effectively allocating funding and resources. A tiered, iterative approach will start by asking simple questions and will require information which should be readily available. Subsequent questions will become more difficult.

30 June – 21 July

2.6.5. Economic Valuation of Health Risk

Estimate the cost to each country of health and other impacts associated with exposure to target chemicals at the evaluated Hotspots in line with the agreed “2.6.1. Methodology Selection & Outlines”. The main objective is: i) to compare and demonstrate benefits and costs of various management scenarios; ii) to set priorities of different actions; and iii) to get the attention of decision makers by presenting a quantitative analyses of alternative actions and cost of health impacts. The Economic Valuation and Draft Report on Economic Analysis (Task 2.9) will be limited to a general review of

2 – 25 July


economic impacts of POPs at the 4 Hotspots. There will likely not be sufficient site-specific data (analytical, socio-economic, etc.) available from each hotspot to provide a high level of detail for this component. Hatfield will provide a rough economic estimate for each of the hotspots examined (i.e., 1 per country), appropriate to the limited time and budget allocated for this component.

2.7. GIS Health Risk Database/Mapping

The Project Team will develop intuitive information products using the POPs Toolkit, including maps that are easy for decision-makers and other designated users to understand and apply. In addition to supporting efficient management and analysis of data, the GIS of POPs Toolkit provides a means for effective dissemination of environmental and vulnerability data. Hot spot inventory mapping (for both report and online POPs Toolkit use); GIS-based risk analysis (for both report and online POPs Toolkit use); GIS database support for socio-economic cost analysis.

10 – 20 June

May 1

June 20

June 17

2.8. Draft Report on Integrated Hotspot Assessment

Draft assessment reports for each Hotspot will be submitted to World Bank and relevant National Focal Points.

21 July

2.9. Draft Report on Economic Analysis

The draft Report on the Economic Valuation of Health Risk for each Hotspot, including map products, will be submitted to World Bank and relevant National Focal Points.

25 July

2.10 Bank and Focal Points Comments

Comments are expected within 7 days after the submission of both reports under 2.8 and 2.9.

30 July

2.11. Finalizing Hotspot Reports

Both reports under 2.8 and 2.9 will be finalized based on the comments received.

3 August


Component 3: Risk Management


3.1. Risk Management Measures

3.1.1 Management Desk Review

The Project Team will carry out a baseline information desk review in the early project stage to assess existing technical and managerial capacity of the participating countries in POPs and PTSs chemical management. The existing donor projects related to POPs or environmental governance at the national and regional level will also be reviewed.

15 July

3.1.2 Short & Long-term Measures

The working paper on the proposed short-term and long-term measures/solutions will be developed and submitted to World Bank, and the National Focal Points. For each of the Hotspots analyzed, Hatfield Project Team will propose: Short-term measures to manage (prevent or reduce) human and environmental risks of chemical exposure (e.g. source containment); and cost estimates for these measures, at the local and regional levels; and Long-term solutions for remediation of the Hotspot. Recommendations will only consider options that are commercially available and that are applicable in the context of the country where they are being proposed. The proposed measures will be included both preliminary structural engineering solutions and non-structural measures for achieving behavior changes. The cost analysis of each long-term and short term measure will be conducted.

22 July

3.1.3 Bank and Focal Points Comments

It is expected that the Project Team will receive comments on Draft Reports within 7 days of draft submission.

31 July – 5 August

3.1.4 Finalizing Risk Management Measures

The Project Team will address all comments and suggestion from the client and other stakeholders while finalizing the Report

8 August

3.2. Risk Management Toolkit (POPs Toolkit)

The POPs Toolkit will be a web-based information service, and also on CD-ROM to ensure accessibility. It will provide a step-by-step approach to conducting risk assessments for POPs and other toxic chemicals, in an interactive and easy-to-use format, and will serve as an invaluable tool for local stakeholders to perform future risk assessments. The POPs Toolkit will contain a separate section per country, and will be delivered in English with some information provided in local languages (executive summary). It will be the developed in a manner whereby it will become the primary training tool used during workshops. The POPs Toolkit will be developed to engage a wide audience and will feature an interactive risk management component, and also provide the GIS data and mapping tools. The technical and map content will be simple, clear, concise, and user-friendly, with references provided; chemical and environmental risk assessment analyses conducted at the Hotspots will be presented in the toolkit as case studies.

14 August


Web-based toolkit mock-up development March 28, 2008

User needs assessment, mock-up review and data gathering

April 3-5

World Bank web-hosting infrastructure determined April 11

Development of system to World Bank infrastructure standard

August 31

3.2.1 Draft POPs Toolkit Contents & Materials

The POPs Toolkit will be a fully interactive reference, teaching and awareness raising tool with interactive diagrams, maps, quizzes and animation, as well as text about the various thematic issues identified. The information content organization and navigation schemes proposed for the POPs Toolkit will be submitted for approval by the end-user organization, and tested on potential users in order to develop the most intuitive interface possible. Consultation will identify the general expectations with respect to the POPs Toolkit's overall look and design appropriate to the countries’ cultural and social background. Content development includes production of new content by subject matter experts as well as through conversion of outside information assets. Throughout the content development process, all text and other content units will be reviewed by the production team in order to assess what types of supporting elements might be developed. The primary written content for the POPs Toolkit will be supported by photos and other interactive materials. Incorporate training materials and interactive risk management decision-support system in POPs Toolkit.

30 June-14 July

2.2.2. Finalize POPs Toolkit The Draft POPs Toolkit will be submitted to the participating countries and the World Bank for comments. The working version of the toolkit is to be approved, so that it can be used for training activities; POPs Toolkit in use at training seminars; revisions will be made following participants feedback.

30 July

Move hosting of POPs Toolkit (including knowledge management/collaboration system) to World Bank server

Nov 15

3.3. Training and Public Awareness

3.3.1 Identification of Stakeholders

In the early stage of the Project, the Team will review institutional arrangements and identify stakeholders in various government agencies, who could be invited to participate in national training and other meetings. Taking into account each participating country’s specific situation, the Project Team will also identify potential participants from the private sector, Civil Society Organization and relevant academia. The proposed list of participants will be finalized through consultation with the National Focal Points and the World Bank prior to the conduct of national training and awareness activities.

3.3.2 Training Program and The Project Team, in close collaboration with National 30 June - 25


Materials developed Focal Points will propose the content, format, duration and audience for the training, and received World Bank’s approval. The training programs will be adjusted to emphasize each country’s specific needs. It will consist of use of the interactive POPs Toolkit, including presentations on POPs and other toxic chemical background information, risk assessment methodologies, quality assurance/quality control, data gathering techniques, data management, and GIS-based mapping and analysis. The training will also include detailed presentation on methodologies undertaken in the risk assessment of the selected Hotspots. Training materials will be available in English and local languages (executive summary), where required and available.

July

3.3.3 Bank Approval of training program

The approved training programs will need to be in place, before the actual training proceeds.

1 August

3.3.4 Conducting national training workshops

Project Team will serve as resource persons and facilitators at the training workshops to be organized by the World Bank in each of the four target countries, which will be attended by the identified stakeholders. The training workshops will be well synchronized (e.g August 11-12 in Thailand, August 14-15 in Malaysia, August 18-19 in Cambodia, and August 21-22 in Lao PDR) . It is expected that that training will last for two days in each country (1 day for theoretical presentation and discussion, half a day for field visit and practical work, and half a day for wrapping up and participants’ feed-back).

8 – 22 August to be confirmed with the World

Bank

3.3.5 Training Workshop Reporting

Report will be prepared and disseminated to the World Bank, and the National Focal Points, summarizing all activities, key finding and the list of national priorities, as well as the synthesis of the training workshop evaluation performed by the participants.

29 August

3.4 Draft 2nd Progress Report

A summary of work completed since the 1st Progress Report will be submitted.

15 September

3.5 World Bank and Focal Points Comments

Comments requested within one week of submission of the draft progress report.

22 September

3.6 Final 2nd Progress Report

The Final 2nd Progress Report will address all comments and suggestions from the World Bank and all four National Focal Points.

29 September


Component 4: Regional Cooperation


4.1 Regional Launch Workshop

World Bank organizes the regional launch workshop. The Project Team keep in close communication with the World Bank regarding the proposed time, location, program and specific requirements for the Project Team to present and facilitate as resource persons at the Regional Launch workshop.

3-5 April

4.1.1 Present PIP, Methodology, Approach

Project Team will present the PIP and receive comments from stakeholders. Approval of PIP to be received at Launch workshop

4.1.2 Present General principles of risk management and Proposed Knowledge Management/

Presentations on POPs Project methodology and approach will be made by the Project team

4.1.3 Regional Launch workshop Reporting

The Project Team will prepare and submit the report of the launch workshop within 10 days of completion of the event and country visits. This report will include a summary of the key discussions, issues and recommendations from the workshop. The Project Team’s presentations at the workshop will be attached as one of the annexes of the report.

20 April

4.2 Final Regional Workshop

World Bank organizes the final regional workshop. The Project Team keep in close communication with the World Bank regarding the proposed time, location, program and specific requirements for the Hatfield Team to present at, and facilitate as resource persons for, the Regional Workshop.

October (TBD)

4.2.1 Present overview on work and progress

Project Team will communicate with the World Bank on the proposed agenda and requirements

4.2.2 Present other relevant papers

Upon request and agreement with the world Bank.

4.2.3 Regional workshop Reporting

The Project Team will prepare and submit the report of the launch workshop within 10 days of completion of the event. This report will include a summary of the key discussions, issues and recommendations from the workshop. The Project Team’s presentations at the workshop will be attached as one of the annexes of the report.

October (TBD)


Final Report


5.1 Draft Final Report A report summarizing all project activities (i.e. from 1st and 2nd Progress Reports) will be prepared and submitted to the World Bank. Project Team will ensure that the report meets or exceeds all requirements of the World Bank, in terms of content, annexes, etc. as required under the TOR. The report will be prepared in both hard copy and CD-ROM, for ease of distribution and review.

15 November

5.2 Addressing World Bank and Focal Points comments/suggestions

The World Bank and National Focal Points are expected to provide comments and suggestions on the Draft Final Report within 15 days after the submission.

01 December

5.3 Submission of Final Report & Deliverables

The Project Team will address all comments and suggestions provided by the Bank, and National Focal Points. Revisions to the final Report will be completed within 15 days of receipt of the comments and suggestions, and then will be re-submitted in final form to the World Bank and to the participating countries. The Final Report, as well as final POPs Toolkit materials will be handed over in final report submission.

10 December

Appendix A3

Result-Based Logical Framework

Appendix 3 - Results-Oriented Logical Framework 1 Hatfield

Appendix A3

Results-Oriented Logical Framework Analysis for the Regional Capacity Building Program for Health Risk Management of Persistent Organic Pollutants (POPs) in

South East Asia

Project Goal: To enable officials responsible for POPs management to increase their understanding and use of health risk based approaches for management of POPs and other chemicals, and prioritize POPs interventions to reduce local health impacts, particularly on the poor and vulnerable. Performance Indicators (P.I): Improvements in national POPs management in: P.I.1: prioritizing among POPs issues; P.I. 2: managing chemicals beyond POPs, and P.I.3: harnessing regional cooperation for POPs and other chemicals management.

Overall Objective: To enhance the capacity of the government agencies in the South East Asia Region to manage POPs and POPs-like chemicals using health risk-based and regional approaches. To improve regional cooperation on a broader chemicals agenda. Overall Objective Performance Indicators (OOPI): OOPI.1: Government officials are able to use and maintain the risk management toolkits and other decision support tools developed during the project to promote health risk assessment and regional approaches to POPs and POPs-like chemicals management.


Component 1 Activities Outputs Use of Output Performance Indicators

Impact indicators

1.1. Team Mobilization

Lead Team in place in week two after contract award (2 March)

Project activities start right away to make up for the time loss and kick start the project before major national holidays in three of the four participating countries in April

All four international team members and key technical backstopping staff are on board by week two after the contract award. At least 2 national consultants are commissioned/on board by then.

1.2. Background Research

Relevant documents and literature identified by the client, within Hatfield’s database and through Internet search are reviewed.

Background research finding is used as inputs for developing a more refined implementation plan and result-based monitoring tools.

Better understanding of needs, priority and information gaps to contribute to P.I.1:; P.I.2, and P.I.3:

All available NIPs and relevant data from participating countries, relevant other POPs project are reviewed by week three of March

1.3. Project Implementation Plan

PIP outlining clear schedules with critical milestones, all required deliverables, inputs from all project stakeholders, and Result-based Monitoring Framework.

Implementing Agency (WB) and Regional Launch workshop under Component three provide their inputs and comments on PIP. PIP is used as tool for collaborative planning and monitoring

Draft PIP is submitted to WB by week 4 of March; and to the Regional Launch Workshop by week one of April

Initi

atio

n &

Res

ult B

ased

Mon

itorin

g

1.4. Approval of PIP

PIP document Team members, Implementing Agency and National focal points used PIP in project management and monitoring

PIP is finalized in week 2 of April by the Project Team by incorporating all comments obtained from the Launch Workshop and WB (April 3-5). .



Impact indicators

2.1 Data Gathering

Good understanding of data availability and gaps

Finding is used for communicating with partners on proposed approach for data management

Preliminary documentation on data availability is done by 30 April 2008

2.2 Data Analysis & Literature Review

Report on data analysis and hotspot characterization

The report is used in selecting appropriate hot spots with National Focal Points

Better understanding of needs, priority and information gaps to contribute to P.I.1:; P.I.2, and P.I.3:

Short list of hotspots is provided at Launch workshop by each country.

2.3. Characterization of Hot-spots

Hotspots at a national / regional scale are defined in consultation with National Focal Points,

Serve as a basis for more detailed risk management and capacity building.

P.I.1 and P.I.2 Preliminary documenting on Hotspots at a national /regional scale compiled by 26 May 2008

2.4. Draft 1st Progress Report

Draft 1st Progress Report

Project Team, WB and National Focal Points and concerned agencies uses the report as means for monitoring the progress and planning/coordinating project activities.

Concise progress report by 16 May 2008

2.5. Final 1st Progress Report

Final 1st Progress Report

Project Team, WB, and National focal Points use it for monitoring progress and communication

Final Progress Report submitted by 30 May 2008

2.6. Risk Analysis:

Ris

k A

sses

smen

t

2.6.1. Methodology Selection and Outline

Paper on methodology selection and outlines is proposed by the project team and is agreed upon by the World Bank

Project Team, WB and National Focal Points and concerned agencies use the report as a means for conducting detailed risk analysis in selected hot spots, and applying in capacity building.

P.I.1; P.I.2, and P.I.3:

Detailed methodology and outline is submitted to WB and National Focal Points for consultation and endorsement by 25 May 2008


2.6.2 Hot Spot Identification and Selection

Participating countries approval of the identified Hotspots

Detailed risk management will be carried out in one selected hot spot in each country.

P.I.1; P.I.2, Participating agree on the hot spot selection by 30 May 2008

2.6.3. Field Data Collection & Lab Analysis

Additional data collection at selected Hotspots is carried out in April. Samples are analyzed at recognized laboratories (e.g. AXYS, Canada).

The data are used together with other existing data for integrated risk assessment analysis

P.I.1; P.I.2, and OOP.I.1

Additional field data collected by 30 May 2008 and analyzed by end of June 2008.

2.6.4. Integrated Risk Assessment Analysis

Working paper on integrated risk assessment for each hot spot is delivered

Paperis used by the Team, WB, and participating countries for developing risk management measures, and training material

P.I.1; P.I.2,, and OOP.I.1

2.6.5. Economic Valuation of Health Risk

Working paper on economic valuation

Paper is used by the Team, WB, and participating countries for developing risk management measures, training material, awareness raising


2.7. GIS Health Risk Database/ Mapping

GIS Health Risk Database/Map

POPS managers and decision making use database.


Database is delivered by 25 June 2008

2.8 Draft Report on Hot Spot Integrated Risk Assessment

Draft Report on Integrated Risk Assessment of each Hot Spots

WB and National Focal Points (NFP) provide their comments within 7 days

Draft report is submitted by 21 July 2008

2.9 Draft Report on Economic Analysis for each Hot Spot

Draft Report WB and NFP provide their comments within 7 days

Draft report is submitted by 25 July 2008

2.10. Bank & Focal Points comment

Comments from WB and NFP on both reports 2.8 and 2.9

Project Team revise both Reports by taking into account all relevant comments and suggestions

Comments received from WB and NFP by 30 July 2008


2.11 Finalizing Hot Spot Reports under 2.8 and 2.9

Final Report on Hot Spot Integrated Risk Assessment, and on Economic Analysis for each Hot Spot including intuitive information products using the GIS/maps.

WB and national and local agencies use the report for their decision on follow-up; Project Team use them for developing appropriate contents of the Tool Kit

P.I.1 and P.I.2 Final Hotspot report is submitted by 3 August 2008



Impact indicators

3.1. Risk Management Measures

3.1.1 Management Desk Review

Desk review of existing technical and managerial capacity of each participating country is delivered by early July 2008.

Analytical result is used by the Project Team and National Focal Points in devising proposed Risk Management Measures

P.I.1; P.I.2, and OOPI.1

Rview is completed by 15 July 2008.

3.1.2 Short and Long-term Measures

Working paper on Desk Review of Risk Management Alternatives is delivered to the WB and National Focal Points

The WB and National Focal Points review and provide their comments so that the working paper can be finalized for inclusion in the Tool Kit.

P.I.1, P.I.2, and OOP.I.1

The working paper is submitted by 15 July 2008

3.1.3 Bank and National Focal Points comments

The comments and suggestion from NFP (participating countries) and WB

The Team finalizes working paper and use them as capacity building material in Tool Kit.

Comment and suggestion from NFP are received by 22 July 2008.

3.1.4 Finalizing Risk Management Measures

Final Working Paper

Team, WB and NFP use it for capacity building and policy development with decision-makers

P.I.1, P.I.2, and OOP.I.1

Final working paper is delivered by 8 August 2008.

3.2 Risk Management Toolkit

Tool kits Risk management toolkit to guide decision-makers in health risk based management of POPs and POPs-like chemicals is developed and used in capacity building activities in July and August 2008.

P.I.1; P.I.2; OOP.I.1

Ris

k M

anag

emen

t

3.2.1 Draft Risk Management Toolkit for review by Clients

The draft Risk Management Toolkit is developed in web-based and interactive format in English with executive summary in national

The WB and National Focal Points (NFPs) review and provide their comments so that it can be used for the training

OOP.I.1 Draft Tool kit is delivered by 14 July 2008


languages where applicable.

3.2.2 Final working Risk Management Toolkits used in training activities

Toolkit for each country is used for national training

Based on feed-back from the field-testing, the toolkit is updated continuously throughout the life of the project.

OOP.I.1 Final Tool kit is delivered by 08 August 2008.

3.3 Training and Public Awareness

3.3.1 Identification of stakeholders

Stakeholders mapping are agreed upon by the NFPs in each country.

The Team use the stakeholders lists for involving them in various training and awareness activities

OOP.I.1 Stakeholder identified and agreed by NFPs by 12 May 2008.

3.3.2 Training Program and Sample Materials

The training program - content, format, duration and audience, as well as the proposed field trip, are proposed in English with executive summary in local languages where applicable

Training program and materials customized to meet each country’s specific needs.

OOPI.1 Training program and materials by 25 July 2008

3.3.3 WB’s approval of Training Proposal

The Training Program and sample material is approved

Training program is used by the Project Team and NFPs in Capacity Building and Awareness activities

OOP.I.1 WB approval by 1 August 2008.

3.3.4 Preparing & conducting Training Workshops

Training workshops are organized by the World Bank; Project Team is to provide facilitation and technical inputs.

All required technical inputs and presentations are prepared and made available to participants well in advance.

OOP.I.1 All participants have received the training materials one week prior to the training sessions. At least 80% of the participants confirm that they have read the materials in advance.

3.3.5 Training Workshop Reporting

Report summarizing all activities, key findings and list of national priorities, as well as the synthesis of the training workshop evaluation performed by the

WB, Project Team and NFP use it for assessing the impacts and evaluation by participants.

OOP.I.1 Report for each training workshop is submitted to the World Bank and the National Focal Points within five days after training events.


participants is prepared and disseminated

3.4 Draft 2nd Progress Report (Aug 2008)

2nd Progress Report is submitted

WB and the National Focal Points review and provide their comments.

Draft 2nd Progress Report submitted by 15 September 2008.

3.5 WB and National Focal Points’ comments on 2nd Progress

Comments and suggestions from WB and National Focal Points

The Project Team finalize Progress Report 2

Comments and suggestions received by 22 September 2008.

3.6 Finalizing 2nd Progress Report

Final Progress Report 2

WB and National Focal Points use them for communicating with their relevant stakeholders on project progress and upcoming activities

Final 2nd Progress Report submitted by 30 September 2008.



Impact indicators

4.1 Regional Launch Workshop

Regional Launch workshop is organized by the World Bank early April 2008

Approval of PIP, confirmation of contribution and roles, and major milestones, adoption of result-based monitoring methodology

P.I.3 and OOP.I.1 At 3-5 April Workshop, PIP approved, and all other required arrangements are discussed and agreed upon.

4.1.1 Present overview on work and status

4.1.2 Present other relevant paper(s)

4.1.3 Launch Regional Workshop Report

Report of Regional Launch Workshop

Report of the workshop is submitted to the World Bank and National Focal Points within 10 days of completion of the event.

4.2 Final Regional Workshop

Regional Launch workshop is organized by the World Bank

Participants share views and experiences in addressing cross-cutting issues which either cannot be adequately solved on a national scale, or can bring higher cost-effectiveness when addressed on a regional level.

P.I.3 and OOP.I.1

4.2.1 Present overview on work and status

4.2.2 Present other relevant paper(s)

Reg

iona

l Coo

pera

tion

4.2.3 Brief Regional Workshop Report

Report is prepared summarising all key discussions, issues and recommendations from the workshop, and project Team’s presentations

Report of the workshop is submitted to the World Bank and National Focal Points within 10 days of completion of the event



Impact indicator

5.1 Draft Final Report

The report meets or exceeds all requirements of the World Bank and other agencies, in terms of content, annexes, etc. as required under the TOR. The report will be prepared in both hard copy and CD-ROM, for ease of distribution and review.

Draft Final report is reviewed and commented by WB and NFPs

P.I.1; P.I.2, P.I.3 and OOP.I.1

Draft Report is submitted to the World Bank and National Focal Points by 15 November 2008.

5.2 Addressing WB and National Focal Points’ comments/suggestions

Fina

l Rep

ort

5.3 Submission of Final Report & deliverables

Final Report is submitted by 15 December 2008.

All deliverables are used by WB and NFPs, and other relevant national agencies

P.I.1; P.I.2, P.I.3 and OOPI.1

Submission by 10 December 2008

Appendix A4

Terms of Reference

Documents

REGIONAL CAPACITY BUILDING PROGRAM FOR ... - POPs… · regional capacity building program for health risk management of persistent organic pollutants (pops) in south east asia project