Region 4 Communications CommitteeGreg Burk – Communications Committee ChairBob Parro – Communications Committee Member

Region 4 MeetingJanuary 22, 2011

Region Information Management Coordinators (IMCs)Each of 10 IEEE global regions has Region Information Management Coordinator (IMC)– Formerly ECC

Region IMCs are trained on vTools– vTools = Volunteer Tools– Online training available…vtools.ieee.org

One of Region IMCs roles – train Section IMCs– Section Chairs must designate Section IMC– Region 4 IMC (Greg Burk) will train them

Oct 16, 20102

Oct 16, 20103

vTools Online…vtools.ieee.org

1. vTools Meetings and L31– Including credit card payment functionality

2. WebInABox3. Voting4. Web Conferencing

– DimDim now

Oct 16, 20104

vTools Projects (Tools) in Production

Oct 16, 20105

vTools Meetings

Meetings Posting– Collection of meeting data– Credit card handling

Available to R1-R7 sections with CB accounts R8-R10 support planned for 4Q11

– Complements family of products from Conference Services for larger events– Internet Conferencing– Meetings and Conferences Management– Teleconferencing

Oct 16, 20106

vTools MeetingsFeatures– On-line meeting registration– Form for entering meeting info– L31 Meeting report (only need to add attendee

information)– RSS, iCal, and other feeds of meetings and L31s– Calendar support– Badge printing, meal tickets – Notice of meeting for display on a web site

without webmaster involvement – Feeds meeting information to myIEEE– Credit card support now available

Oct 16, 20107

WebInABox

Simple web site creation– Wizard-like interface – Data driven and automatically updated

(set it and forget it)– Calendar for all units automatically

pulled from meetings tool– Automatically pulls officer data from

IEEE databases– Enables common look and feel– No webmaster involvement required– Stable, in Production

Oct 16, 20108

WebInABox

Simple web site creation– Wizard-like interface – Data driven and automatically updated

(set it and forget it)– Calendar for all units automatically

pulled from meetings tool– Automatically pulls officer data from

IEEE databases– Enables common look and feel– No webmaster involvement required– Stable, in Production

Oct 16, 20109

WebInABox

Generated section websites provide: – Home Page – welcome message, auto expiring

announcements, and a picture– Calendar Page - lists section events from vTools.Meetings– Officer Information Page - lists section officer

information* (Volunteers can specify what officers' information should be shown: name, position, e-mail, phone, etc.)

– Other Units Page - information on chapters, affiliate groups, student branches*

– Blog Page – pulls information from your blog on EWH or elsewhere

– Links Page - a number of IEEE links plus custom links specified by volunteers

* Data pulled from central IEEE data source as reported to IEEE.

Oct 16, 201010

Voting

Simple ballot creation– Wizard-like interface – Available on demand– vTools.Voting is a Software As A Service

accessible via browser. No installation is required.

– No webmaster involvement needed– Secure, Stable, in Production

Dimdim Pro– Available since 2010– Dedicated ‘rooms’ for regions and sections– 50 attendee capacity– Just purchased by another company– Being end-of-life’d October 2011

Replacement solution analysis underway– Will be rolled out by Sections Congress 2011

in August

Oct 16, 201011

Web Conferencing

Section Chairs ACTION ITEM

Send Section IMC contact information to Region 4 IMC Greg Burk– gregory.a.burk@ieee.org

Oct 16, 201012