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Section 19.1 - Record As-Built Drawings for Capital Projects 19.1-1
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Section 19.1
Record As-Built Drawings for
Capital Projects
Overview - Section 19.1
Internal Use: Full compliance where applicable
Contractor Use: Full compliance where applicable
The intention of this section is to streamline the Workflows and As-Built process within Design Drafting, by documenting CAD related steps and review the As-Built Record Form that tracks each project. All steps comply with Denver Water’s CAD Standards and shall be followed as closely as possible, with the understanding that every project is unique and may require special circumstances.
Many of the processes listed in this document are not exclusive to the As-Built process and can be utilized on other projects.
Supporting documents
Throughout this document several other documents will be referenced, and can be found in the following Dashboard locations:
Engineering – Project Procedures
Capital Projects Procedures Manual (CPPM)
Workflows
As-Built workflow
As-Built to ARG workflow Project Management/Design Drafting
As-Built Record Form
ARG Minimum Requirements List (for Legacy Projects)
Asset Recording Group
Domain List
Pipe Rules
Survey
Grid Coverages
19.1-2 Section 19.1 - Record As-Built Drawings for Capital Projects
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As-Built Record Form
The As-Built Record Form is a new document procedure to help track where any project is at any given time. The form is based off lessons learned from issues with “closing out” As-Built records. This form will remain as a physical copy and is to be maintained by the As-Built Supervisor until the project has been completed and then scanned to the respective Project folder.
Step 1:
The As-Built Supervisor will meet with the Asset Recording Group to determine whether the project will need to be posted to E-Map:
Step 2:
Some projects already have GPS Points associated with them. Typically the GPS points will be located in the GPS folder within Dsgn or Srvy. If there is not GPS associated with the project then a request can be sent to Survey.
Standard: any GPS point collected to the current standard - where the values will translate directly into
the ARG Attributes
Non-Standard: any GPS point not collected to the current standard - values will not translate directly
into the ARG Attributes. Minimal information, and used primarily for location only.
Add Project Name here
Add Project Tracker Number here
ARG Representative to fill out reasons why project will or
will not be posted to E-Map. Sign and Date
Check the answer
Check each applicable answer
Section 19.1 - Record As-Built Drawings for Capital Projects 19.1-3
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Step 3:
This section is to be filled out each time the physical plans exchange hands between the Engineers and Drafters:
See the Engineering SharePoint Site – Project Management/Design Drafting – to find the most up-to-date As-
Built Record Form.
19.1-4 Section 19.1 - Record As-Built Drawings for Capital Projects
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Record Drawing Projects Overview
Record Drawing refers to any project designed using the current CAD Standard. Since these projects were completed with the “new” way of thinking Non-Legacy projects have their own workflow and file management system.
As stated previously, Legacy refers to any project designed before the 2011 CAD Standards. Since these projects were completed with an “old” way of thinking Legacy projects have their own workflow and file management system.
Workflow
See the Engineering SharePoint site – Capital Projects Procedures Manual – to find the most up-to-date Workflows:
File Management
The drawings (.dwg) and Sheet Sets (.dst) should reside in the Dsgn folder and will be modified from this location. The archived files, which will be .zip files, will be placed in the folders that correspond with each milestone (Final for Bid, Final for Construction, etc.). Archives should have been performed at the end of each milestone – see Section 7.1 – Archiving with Sheet Set Manager.
NOTE: Electronic plots (PDFs and DWFs) should be saved into the Milestone folders as well, see Section 6.1 – File Management.
“Milestone” folders –
save Archived .zip files
in these folders
Top Tier Folder: All drawings should be located in this folder
ATTENTION Do NOT move or copy the drawing
files into the As-Built folder!
Section 19.1 - Record As-Built Drawings for Capital Projects 19.1-5
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Sheet Set Manager
Most projects should already have a Sheet Set created that should be stored in the Dsgn folder. For the remaining duration of the project the Sheet Set Properties will be modified to reflect the As-Built revisions:
Project Drawings
It is important to maintain the integrity of the electronic drawings as they stood at the time of the design. In order to do this the files that reside in the Dsgn folder will be modified.
Drawing Standards
Project drawings’ CAD Standards are to remain “as-is” from the time of the design. Since these projects were designed to the current CAD Standard it should not be necessary to update layer names, colors, linetypes, etc.
If the project was broken out into several drawings DO NOT combine them into one drawing, maintain each drawing independently. By combining drawings the margin of error is greater since each drawing has individual settings that may not transfer or combine well.
DO NOT rename .DWGs – this will break the link to the Sheet Set.
Delete unused layout tabs if they are not used as part of the final as-built plan set.
For example, this plan set only has 7 sheets and the 15746_DSGN_C1.0.dwg has a C18 layout which is not part of the final set, therefore it can be deleted from the drawing:
ATTENTION Do NOT move, copy or create a new Sheet Set (.dst) – unless the files is
corrupt always maintain the existing one.
Notice there is no C18 in this list
Delete unused layout tabs
19.1-6 Section 19.1 - Record As-Built Drawings for Capital Projects
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New Drawings/Sheets
On occasion new drawings (.DWGs) or sheets (layouts) may need to be added to an As-Built plan set. DO NOT use the current template to create these sheets!
In both cases remember to add the new sheets to the Sheet Set.
Drawings:
Open an existing drawing from the same plan set
Perform a “Save As” o Name the drawing accordingly
Erase all unneeded data o Leave the Title Block
Add pertinent data to the newly created drawing o Create or adjust Viewports as needed
Sheets (preferred method):
In an existing drawing, copy an existing layout tab – right-click the layout tab, select Move or Copy…:
In the Move or Copy pop-up window check Create a copy, then click <OK>:
Erase all unneeded data o Leave the Title Block
Add pertinent data to the newly created drawing o Create or adjust Viewports as needed
NOTE: Do NOT use the Sheet Set Manager to create new drawings in the As-built phase unless the template has been updated in the Sheet Set Properties.
Section 19.1 - Record As-Built Drawings for Capital Projects 19.1-7
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Plotting
Project drawings may be set to old plotters, in these cases the Named Page Setups will need to be adjusted to ensure Publishing from the Sheet Set works properly, see Sections 16.0 – Plotting & Publishing for more
information on Plotting and Publishing.
Plot Stamp
On DW drawings the plot stamp is part of the Title Block and shall remain on all projects:
NOTE: Do not use the Plot Stamp option in the Plot Dialog box.
Internal Tip: Old projects
A version of this plot stamp can be found on the DW Design Drafting Tool Palette, this is to be used for old projects missing the plot stamp
19.1-8 Section 19.1 - Record As-Built Drawings for Capital Projects
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