Reconciling Madness

The content of this section represents the views of the author and presenters. GE, the GE Monogram, Centricity and Imagination at Work are trademarks of General Electric Company.

Introduction

Radiology Billing Service (RBS)• Based in Fresno California; Opened 1994; owned by CMI

Radiology Group

• Provides billing and collection services for: CMI Radiology Group - 33 radiologists; 2 NP’s.

• CMI Radiology Group reads for: Community Regional Medical Centers, Clovis Community Medical Center, Fresno Heart & Surgical Hospital, Saint Agnes Medical Center, Plus global billing services for Advanced Medical Imaging and California Imaging Institute.

• Imaging services provided include PetCT, MRI, CT, Vascular & Interventional, Digital Mammography, Nuclear Medicine, Ultrasound, Fluoroscopy, and XRAY.

Reconciliation Madness• Issue: Our monthly revenue is about an average of 4

million, how can we ensure all monies that have been deposited into our bank account were correctly posted an accounted for? When doing this, how can we also ensure all corrections with payments for prior months were reposted?

• Most Centricity™ Group Management clients that we have spoken to reconcile their charges, payments, corrections, etc. within in Group Management. We have yet to find a company that reconciles against their bank deposits. We have came up with a process that will ensure us that all monies deposited have been posted.

Gathering Data

Run the following reports:

Posting Productivity Report

Analyzer Report 1

Analyzer Report 2

Total should equal payment total on Analyzer report 1 Both reports will give you raw data that

we save and create a pivot table within excel

Getting Started

Reconciliation Spreadsheet

Formula: Sum of Column B-G

Payment Dept. tracks the deposits and what is posted each day. At the EOM they give us a break down of the un-posted monies for each day

Payment Dept. tracks any bank corrections/Return checks/etc.

Totals come from Analyzer report 1

Cash Goal totals

Totals come from Analyzer report 2

Totals come from Analyzer report 1

Cash GoalDaily average goal formula: monthly cash goal divided by number of working days

Total daily deposit pasted onto column B on Recon Spreadsheet

MTD collections

Analyzer Report 1 The sum of payments posted in GM for each day will be logged under column “I” on the Reconciliation spreadsheet

Pivot 1

Pivot 2

We use User codes and Batch Control Group numbers to find discrepancies that will be logged on columns E-F on the Recon spreadsheet

Analyzer Report 2

This report reconciles all corrections posted within the month, regardless of payment date.

Charge reposted charge number will let us know the charge was reposted. We would then verify the payment was reposted by using the VLookup function in excel off the Analyzer report 1. *Note blank cell tells us the charge and payment were not reposted

Reconciliation Spreadsheet

*Once all the data has been updated and discrepancies are noted, all days should balance

Outcome

Reconciled Cash Goal• We now have ensured all deposits made in the prior month have

been posted and or accounted for.

Reconciled Corrections & Payments Posted• We now have ensured all payment corrections that were made in the

prior month have been reposted so that all monies have been accounted for regardless of the original payment date.

Questions?

Karen Calderon – kcalderon@rbsrad.comData Analyst & Application System Manager

Starlet Candelaria– scandelaria@rbsrad.comData Analyst