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AIESEC LUDHIANA 16-17 Reception Booklet
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A WORD FROM LOCAL COMMITTEE PRESIDENT
It is not dreams that turn into reality,
It is the passion that fuels them into action.
A few believe in the destination,
but here at AIESEC we have always believed in the journey.
Sushil Jaiswal
LCP AIESEC in Ludhiana 16-17
LC contact list
Name Position Contact
Sushil Jaiswal President +91-98741-10871
Rajbeer sethi VP iGIP +91-95011-22666
Shaminder Sekhon VP Finance, BD +91-95017-77664
Mahipal Singh VP iGCDP +91-78371-14544
Rahul kapoor VP oGCDP +91-8283814723
Akanksha Gupta VP TM +91-76960-20344
Travel Assistance
Hello Excited Interns,
First of all, Congratulations and thank you for matching with us, it is our endeavor
to ensure that you have the best experience of your life with us through your internship.
Travel assistance is divided into two parts 1.From Home Country to India
2.From New Delhi Airport to Ludhiana
(To have a better in depth details proper links will be given with every help point.)
Travel Assistance
1. From Home Country to India 1. Indian Visa- We strongly prefer Business Visa for the internships but Travel Visa is also okay.
Documents needed to get Indian Visa are – Original Passport Valid for at least 6 months,
Photocopy of passport with notary and foreign aid stamp, Visa application form completely
filled, two photographs for passport(white background), Photocopy of educational certificate
with notary and foreign aid stamp, Statement of purpose, Invitation letter/TN acceptance note,
No objection certificate from parents(make an affidavit of it from Government Office), No
objection certificate from college/place of work, Travel insurance valid for whole internship period, Dummy Tickets(two way), Bank statement. Visa charges charged by government are approximately 50 US$ (Not covered by AIESEC in Ludhiana). You can apply for VISA at https://indianvisaonline.gov.in/visa/info1.jsp
2. Flight tickets- You are advised to travel in economic class of airplane, but if the budget suits
you can buy tickets accordingly. You can find cheap flights to New Delhi Airport, India (Nearest to Ludhiana) at www.tripadvisor.com , www.cleartrip.com, www.expedia.co.in/Flights, www.yatra.com,
www.cheapflights.com/flights-to-india/ (Air flight tickets are also not covered by AIESEC in Ludhiana)
Travel Assistance
2. From New Delhi Airport to Ludhiana 1. Bus(Preferred)-You can book a bus at
https://www.indocanadiantransport.com/us/Reservations . Average fare of ticket is 35-40 US$. You are advised to be at the point of departure of bus 20-30 minutes prior with the ticket.
2. Train- There are a number of trains that go daily from The New Delhi Railway Station to Ludhiana. The times can be checked on the internet at www.indianrail.gov.in . If you have any problems you can go upstairs to the foreign tourist office and its opening hours are from 9am – 5pm. Do not listen to anyone who tells you that it is closed. There are a few STD calling booths in the train station.
3. Plane- If it is possible you may be able to get your travel agent you book a connecting flight for you before you arrive. This will cost approximately 80$. Although this is the most expensive of the options is one of the easiest options. From the International airport you can catch a shuttle to the domestic terminal. There is a help desk next to where you claim your luggage if you need to ask any questions. Nearest domestic airport is Sahnewal airport near Ludhiana.
(None of the travel fares are paid by AIESEC in Ludhiana)
Preparation
Preparing yourself for any country in the world is difficult as one is not familiar of the challenges in the way. Come back, and you’re going to see your country differently, you’re going to see your president differently, no matter who it is. Music, culture, food, water. Your showers will become shorter. You’re going to get a sense of what globalization looks like. You’re going to see that global climate change is very real. And that for some people, their day consists of walking 12 miles for four buckets of water. And so, there are lessons that you can’t get out of a book that are waiting for you at the other end of that flight.
Before you head out on your journey through the GCDP program, it is always useful when you take some time to introspect and get a sense of where one stands at the moment. Firstly this will help you be more aware of yourself, and secondly, it will help you organize your thoughts and feelings better so you can set the right objectives for your internship experience.
Preparation
-What is GCDP(Global community development program) or Global Citizen Program?
It is a program that aims to provide socio impact opportunities that build young entrepreneurial leaders who have right set of skills, knowledge and attitude to make a difference in society
-Go to www.discover.aiesec.in and get yourself registered. Discover India Program is an AIESEC India run initiative. It helps you discover more about India.
-Prepare a Budget of your whole internship so that, estimating every expense to have a better look. You can take help from www.numbeo.com to calculate the amount of living in Ludhiana or compare it with your city. This will help you to have a better inner and outer journey.
-Make an Internship checklist which include all the items checklist and a bucket list for your internship.
-Keep a check of weather of the place at www.timeanddate.com
-Also go through this list before coming to India- http://discover.aiesec.in/what-can-i-do/
- Fill out this form to be a certified intern of AIESEC in India- bit.ly/1q3uirl (Important)
• Clear who will be meeting you, where, exchange phone numbers. Accommodation details - address, address of an AIESEC’er.
• Keep you dollars handy, you can convert a portion(200$ suggested) of them on arrival at airport. You can ask any AIESEC’er about currency exchange enters in the city also.
• Confirm the identity of your TN manager, make sure you have their name and number, and then ring the TN manager and confirm your pickup.
• Buy a Simcard at the airport • Call your contact in India as soon as possible via a payphone • Search for the travel that you have booked to come to Ludhiana. • Advised not to stay with some unknown before, during and after the completion
of the internship.
Support System
-Before coming to India visit www.support.aiesec.in to get a look at the problems faced by interns and their answers.
You can also submit your queries, comments and suggestions there.
-If you are not at all satisfied with your experience and you are facing problems that are not letting you have a good/satisfactory experience then you may write an email to [email protected] . An action will be taken within the first 24 hours of the submission of your complaint. National Control Board will be the one filing your complaint.
NPS- Net Promoter Score
NPS is a customer loyalty metric that is based on direct questions. It measures the loyalty that exists between a Provider (AIESEC in this case) and a consumer (the exchange participant in
this case) based on the quality of the services given by the provider.
You will receive an email with a survey 3 times during your entire cycle of engagement with AIESEC. You will receive the first survey as soon as you are matched, the second survey when you are in the other country on exchange and the third survey when you come back from the
internship.
You can give the ratings as per your experience.
Broadly:
0-6 means Very Poor
7-8 is Average
9 is Good
10 is Excellent
Things to Pack
•Clothes-Check the weather conditions before you start packing. Ground realities of India can be very dramatic, carry simple and cheap clothes that are comfortable. You are advised to bring clothes which cover most of your body. Mini skirt, dresses, shorts are not common in India and should not be wore for personal safety.
•Camera- Do not carry a very expensive or big camera unless you are coming for a Journalism or Photography Project. Carry a simple digital camera or your cell phone camera will do the work.
•Impact report- Get the format of Impact report printed out before coming to India. Also get the other important document printed. Carry these formats with you as you will need these during the internship.
Link for 3rd
week report- http://bit.ly/1bhe8rw Link for end week report- http://bit.ly/1qqcb3g
•Money- Carry a travel card/Visa card with you which should have money for any emergency. You are advised to carry not more than 300$ in cash. A minimum of 200$ is suggested to be carried during your internship. Though you might not need this much amount of money but be safe than sorry.
•Documents- Carry all your documents of Visa, Identity and passport with yourself during your internship.
•Don’ts – Do not carry any narcotics or alcohol with you. Do not carry any kind of meat with you, India is strict in these laws. Do not carry any other thing which might put you in danger and problem.
Travel light and depart packed.
List of important vaccinations- Suggestions-
1. Measles 1. Purchase mosquito repellents
2. Mumps 2. Avoid eating regularly from outside
3. Rubella 3. Keep details of nearby hospital
4. Chickenpox handy.
5. Hepatitis A 4. Purchase Malaria Pills
6. Hepatitis B 7. Typhoid Fever 8. Rabies 9. Tetanus 10. Yellow Fever
Going Back
(Departure Support)
• You are advised to book your return tickets of bus/train and airplane with arrival tickets
•Tickets of Round way trips tend to be cheaper.
•For further stay in India you are advised to tell us(AIESEC in Ludhiana) first so as they can help ensure your safety and also help you plan you further trip in detail.
•You are also advised to tell about you return date to us so that proper arrangements could be made for departure
•You are advised no to over stay your Visa limit in India as it may cause some serious legal issues.
•You are also not advised to work further here as you current Visa will be specifically for AIESEC purpose.
•An AIESEC’er will accompany you for you departure to local Bus/Train/Airport.
•The interns shall only be certified for the internship if they complete the internship program.
•The interns shall be given endorsement letters, signed by AIESEC in Ludhiana only if they have been regular at work and have completed the internship.
Emergency Contacts
•Police – 100
•Fire - 101
•Ambulance – 102
•Telephone Inquiry – 197
•Women Helpline – 181 or 1091
•Indian Airport Hotline – 25652021
•Indian Railway Hotline – Reservation – 132
If you think that problem is not a fuss and can be handled then you may want to call Local AIESEC’ers.
If is better to be prepared for everything in an unknown place rather than to take a chance.
You may sound hideous to some when you try to speak Hindi but you should try and explain them what you are trying to say, hand movement and drawing can also help. It is better to try and fail than not trying at all.
Useful words in Hindi: Conversation At the Restaurant
Hello - Namaste / Namaskar What is your name? - Aapka naam kya hai? Dinner- Khaanaa
Yes - Haan My name is - Mera naam hai Tea- Chai
No - Nahin I don't understand - Mujhe samajh nahin aata Milk-Doodh
Thank You - Dhanya Waad / Shukriya I don't speak Hindi - Mujhe hindi nahin aatee Eggs- Ande
Okay - Theek Hai Right - dayen Potatoes- Aaloo
Let's go - Chalo Left - bayen Vegetables- Sabzi
Water - Paani Stop – ruko Others Hospital- Aspatal
Food - Khaana 5 – paanch Hairdresser- Naai
How much is this-Yeh kitne ka hai ? 10 – dus Chemist- Dava-Khaana
15 - pandrah
Shop- Dookan
20 - bees
50 - pachaas
100 - saw
Culture Shock
What is Culture Shock?
It is the feeling of disorientation experienced by someone when they are suddenly subjected to an unfamiliar culture, way of life, or set of attitudes.
During your internship you may experience culture shock. This feeling can come due to different reasons related unfamiliar environment. However, you need to take the initiative to adjust in the environment and find solutions to your challenges. By doing this you undergo, the phase of experiential entrepreneurial development. Through is phase you will learn and develop skills that make your mindset entrepreneurial .Hence, you will become capable to work effectively in any situation and take newer initiatives.
Culture shock has many different effects, time spans, and degrees of severity. Many people are handicapped by its presence and do not recognize what is bothering them.
Culture Shock
Indian Culture Shock
If you're coming to India for the first time, you're probably feeling a bit apprehensive, not knowing what to expect. This is completely understandable and is something that everyone who travels to India experiences.
Most of the things you hear about India are true. It’s packed with people, it’s colorful, the cities are polluted, the cars honk incessantly, and the sidewalks often double as toilets. As wild and crazy as India is though, it is an extraordinary country if you are up for the challenge.
It isn't just the landscapes that are so diverse - the people, cultures and languages are too. So depending on where you go and travel to throughout India, your experience of the culture change could be very different from place to place. The contrast between each place will be very different. You will experience different levels of culture shock and you will love some places and hate others and that is ok! You do not have to love everything!
Culture Shock
Affects of culture shock
Excessive concern over cleanliness Boredom
Feelings of helplessness and withdrawal Withdrawal
Irritability Getting "stuck" on one thing
Anger Suicidal or fatalistic thoughts
Mood swings Excessive sleep
Glazed stare Compulsive eating/drinking/weight gain
Desire for home and old friends Stereotyping host nationals
Physiological stress reactions Hostility towards host nationals
Homesickness
Culture Shock
Effects of culture shock
•You are going to another country, not alien planet. But they do not speak like you and you do not speak like them. But both you have 1 mouth and 1 brain, so express right and understand well
•India is a country with Spices in food. In other country, the food is not the same. There might be no taste. But surely food is not deadly, so take some good food with you unless you are non-veg.
•You are on an internship in youth run organization. You might get 5 different beds to sleep on but definitely not a 5-star hotel so be prepared
•If you think you are the Boss, the Boss is not always right. That country has completely different thinking and living. Live with it and understand it.
•You will meet new people daily, but they wont have mavericks to kill you. Speak for yourself and Speak more about India and our culture. Learn about theirs.
•The biggest challenge is to change lives in a positive way. What are you going to do to make sure your 6 weeks, 42 days, 1008 hours are counting?
Culture Shock
Boundaries and Responsibilities
OUR RESPONSIBILITIES YOUR RESPONSIBILITIES
- Provide you the best experience of your - You are responsible for your own
life. experience. You can make it good or
- Take care of things that are under our bad.
control. - Don’t mix internal realities of AIESEC
- To provide you with everything that we and external realities of India and vice
can but there are some exceptions. versa.
- We are here for you. - Take care of yourself.
- Follow the rules and regulations.
Exchange Program Policies (XPP)
EP Document
It is a document that has all the laws that all the policies and laws which are regarding the exchange participant/intern. This AIESEC document is
followed by everyone and bounds every AIESEC entity.
You may through this document at - http://bit.ly/1pmtes8
For any concern, enquiry, comment, suggestion you may contact our Quality manger and Vice President iGCDP|Global Citizen Mahipal Singh(VP iGCDP) Email – [email protected] Phone - +91-78371-14544 Booklet Created By : Jaskeerat Singh
Email – [email protected]
Phone - +91-95924-31415
