RECEIVED - Lynwoodlynwood.ca.us/wp-content/uploads/2016/10/2016-10... · 10/18/2016 · FAILURE TO FILL OUT SUCH A FORM WILL ... City ofLynwood warrant registers dated October 18,2016

This Agenda contains a brief general description of each item to be considered. Copies of the Staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. Any person Who has a question concerning any of the agenda items may cailthe City Manager at (31 0) 603-0220, ext. 200.

Procedures for Addressing the Council

IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. FAILURE TO FILL OUT SUCH A FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE COUNCIL.

AGENDA ITEMS ON FILE FOR CONSIDERATION

AT THE REGULAR MEETING OF THE LYNWOOD CITY COUNCIL RECEIVED

OCT U 201S TO BE HELD ON

OCTOBER 18, 2016

COUNCIL CHAMBERS

11330 BULLIS ROAD, LYNWOOD, CA 90262 6:00P.M.

AiDE CASTRO MAYOR PRO-TEM

EDWIN HERNANDEZ MAYOR

MARIA TERESA SANTILLAN-SEAS COUNCILMEMBER

CITY MANAGER J. ARNOLDO BELTRAN

CITY CLERK MARIA QUINONEZ

OPENING CEREMONIES

1. CALL TO ORDER

SALVADOR ALATORRE COUNCILMEMBER

JOSE LUIS SOLACHE COUNCILMEMBER

CITY ATIORNEY DAVID A. GARCIA

CiTY TREASURER GABRIELA CAMACHO

2. CERTIFICATION OF AGENDA POSTING BY CITY CLERK

3. ROLL CALL OF COUNCIL MEMBERS

Salvador Alatorre Maria T. Santillan-Beas Jose Luis Solache Aide Castro Edwin Hernandez

4. PLEDGE OF ALLEGIANCE

5. INVOCATION

6. PRESENTATIONS/PROCLAMATIONS • Organization of the Month- Lynwood Public Library • Sheriff Captain Carter- Update on Law Enforcement Issues • City Council Members Reporting on Meetings Attended (Gov. Code Section

53232.3 (D)).

7. COUNCIL RECESS TO: • CITY OF LYNWOOD AS THE SUCCESSOR AGENCY TO THE LYNWOOD

REDEVELOPMENT AGENCY

PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only)

NON-AGENDA PUBLIC ORAL COMMUNICATIONS THIS PORTION PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS WITHIN THE JURISDICTION OF THE COUNCIL AND NOT LISTED ON THE AGENDA. IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT COUNCIL MAY REFER THE MATTER TO STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING. (The Ralph M. Brown Act, Government Code Section 54954.2 (a).)

CITY COUNCIL ORAL AND WRITTEN COMMUNICATION

EDWIN HERNANDEZ, MAYOR AIDE CASTRO, MAYOR PROTEM

SALVADOR ALATORRE, COUNCILMEMBER MARIA T. SANTILLAN-SEAS, COUNCILMEMBER

JOSE LUIS SOLACHE, COUNCILMEMBER

CONSENT CALENDAR

All matters listed under the Consent Calendar will be acted upon by one motion affirming the action recommended on the agenda. There will be no separate discussion on these items prior to voting unless members of the Council or staff request specific items to be removed from the Consent Calendar for separate action.

8. MINTUES OF PREVIOUS MEETINGS: Regular Meeting -July 19, 2016 Special Meeting- September 20, 2016 Regular Meeting- September 20, 2016 Special Meeting- October 4, 2016 Regular Meeting- October 4, 2016

9. APPROVAL OF THE WARRANT REGISTERS

Comments:

City ofLynwood warrant registers dated October 18,2016 for FY 2015-2016 and FY 2016-2017. (FIN)

Recommendation:

Staff recommends that the City Council approve the warrant registers.

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10. SECOND READING OF ORDINANCE NO. 1687

Comments:

On October 4, 2016, the City Council introduced Ordinance No. 1687, thereby approving Zone Change (ZC) No. 2016-01 for property located at 11063 Wright Road, Lynwood, California, further described as Assessor's Parcel Number 6194-028-009, from M (Manufacturing) to R-3 (Multi-Family Residential). (DCE)

Recommendation:

Adopt by title and waive reading, "AN ORDINANCE OF THE LYNWOOD CITY COUNCIL APPROVING ZONE CHANGE (ZC) NO. 2016-01 FOR PROPERTY LOCATED AT 11063 WRIGHT ROAD, LYNWOOD, CALIFORNIA, FURTHER DESCRIBED AS ASSESSOR'S PARCEL NUMBER 6194-028-009, FROM M (MANUFACTURING) TO R-3 (MULTIFAMILY RESIDENTIAL)".

11. RESOLUTION AUTHORIZING CONTRACT AMENDMENT FOR SENIOR NUTRITION MEALS PROGRAM

Comments:

At its August 16, 2016 meeting, the City Council requested that this item be brought back to amend the contract with Human Services Association (HSA). The City contracts with HSA, a county-approved meal service agency, for the operation of its Senior Nutrition Meals Program. The four-year term contract with HSA is set to expire on October 29, 2016, and the City Council finds it best to extend the existing agreement to a month-to-month basis in accordance with terms of the original agreement until a successor provider is selected. (REG)

Recommendation:

Staff recommends that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE LYNWOOD CITY COUNCIL AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT AMENDMENT FOR THE SENIOR NUTRITION MEALS PROGRAM BETWEEN THE CITY OF LYNWOOD AND HUMAN SERVICES ASSOCIATION".

12. PROJECT ACCEPTANCE - TRAFFIC SIGNAL IMPROVEMENT PROJECT BULLIS ROAD AND FERNWOOD AVENUE, PROJECT NO. 4011.67.988

Comments:

On March 1, 2016, the City Council awarded a contract to Elecnor Bel co Electric, Inc. for construction of the Fernwood Avenue & Bullis Road Traffic Signal Improvement Project, Project No. 4011.67.988 in the amount of $173,124 through the Piggybacking process from Los Angeles County.

On June 7, 2016, the City Council approved a contract change order for the amount of $54,794. All construction work on the project is now complete. The final project cost for this project is $227,918. The Traffic Signal Improvement Project was funded with Proposition C funds and is now ready for acceptance by the City Council.

The intersection improvements are comprised of new traffic signal poles (type 19), new conduits, conductors, electrical cabinet, battery backup cabinet, new electrical pull boxes, installation of new crosswalks, reconstruction of affected existing curb ramps, curbs and gutters, and asphalt pavement.

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The improvements will provide for a more efficient traffic signal and would reduce standard maintenance cost. (PW)

Recommendation:

Staff recommends that the City Council consider the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING THE FERNWOOD AVENUE AND BULLIS ROAD, TRAFFIC SIGNAL IMPROVEMENT PROJECT, PROJECT NO. 4011.67.988, AS COMPLETE, AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER TO PROCESS THE RECORDATION OF THE NOTICE OF COMPLETION".

13. CLAIM FOR DAMAGES BY ALBERTA SHORTER

Comments:

On August 22, 2016, Ms. Shorter filed a claim for damages, seeking reimbursement for the clearing of her sewer lateral that was allegedly clogged by the root intrusion of a City owned tree. Ms. Shorter's property is located at 3870 Platt Avenue in Lynwood. She seeks reimbursement in the amount of $2,200. (HR)

Recommendation:

After conducting a thorough review of information pertaining to the allegations of the claim, staff has determined that the City has met all criteria that provides immunity in its entirety to the City. Based on the findings, staff recommends that the City Council reject the claim of Alberta Shorter and direct staff to send a standard letter of rejection, in which the claimant will be advised of the rights afforded after the rejection letter is served.

14. CLAIM FOR DAMAGES BY JESUS GONZALEZ

Comments:

Mr. Gonzalez filed a claim for damages on September 21, 2016, for an automobile accident that occurred on August 31, 2016. A City vehicle driven by a Parking/Animal Control employee was driving eastbound on Agnes Avenue when his vehicle sideswiped the claimant's vehicle which was parked in front of 3850 Agnes Avenue damaging its left side mirror.

The claimant vehicle (2006 Ford F150 truck) sustained damage in the amount of $231.84. (HR)

Recommendation:

Staff recommends that the City Council pay the claim of Jesus Gonzalez v. City of Lynwood in the amount of$ $231.84.

15. CLAIM FOR DAMAGES BY BLANCA ELDREDGE

Comments:

On September 12, 2016, Ms. Blanca Eldredge filed a claim for damages alleging bodily injury due to a trip and fall accident from a tree stump in the sidewalk at or near the vicinity of Long Beach Boulevard and Sanborn Avenue in the City of Lynwood. The fall is the result of a tree stump which was not removed when the tree was cut down. The claimant alleges that the tree stump poses a dangerous condition. (HR)

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Recommendation:

After conducting a thorough review of information pertaining to the allegations of the claim, staff has determined that the City has met all criteria that provides immunity in its entirety to the City. Based on the findings, staff recommends that the City Council reject the claim of Blanca Eldredge and direct staff to send a standard letter of rejection, in which the claimant will be advised of the rights afforded after the rejection letter is served.

16. CLAIM FOR DAMAGES BY ERICKA DOMINGUEZ

Comments:

Erika Dominguez filed a claim on June 23, 2016 for an incident which occurred on June 22, 2016. Ms. Dominguez states that as she was driving at or near the intersection of Olanda and Castlegate in the City of Compton, when she drove over a pothole which damaged the tire and rim of her 2004 Hyundai Sonata. Ms. Dominguez is asking that the City reimburse her the amount of $100. (HR)

Recommendation:

After conducting a thorough review of information pertaining to the allegations of the claim, staff has determined that the City has met all criteria that provides immunity in its entirety to the City. Based on the findings, staff recommends that the City Council reject the claim of Ericka Dominguez and direct staff to send a standard letter of rejection, in which the claimant will be advised of the rights afforded after the rejection letter is served.

17. CLAIM FOR DAMAGES BY JOHNNIE HORTON

Comments:

On August 16, 2016, Mr. Horton filed a claim for damages which occurred on April1, 2016. He is alleging a bodily injury due to a trip and fall accident in the crosswalk of Long Beach Boulevard and Sanborn Avenue in the City of Lynwood. Mr. Horton states that while using his walker to cross the street a wheel of the walker got caught in a pothole in the crosswalk causing him injury. Mr. Horton claims dangerous condition of public property. (HR)

Recommendation:

After conducting a thorough review of information pertaining to the allegations of the claim, staff has determined that the City has met all criteria that provides immunity in its entirety to the City. Based on the findings, staff recommends that the City Council reject the claim of Johnnie Horton and direct staff to send a standard letter of rejection, in which the claimant will be advised of the rights afforded after the rejection letter is served.

18. PURCHASE OF ELECTRIC VEHICLES

Comments:

The City is currently working with Southern California Edison (SCE) on their Charge Ready Program to get Electric Vehicle (EV) infrastructure into the City of Lynwood. On September 20, 2016, City Council approved the purchase of six charging stations at the Public Works Yard. With the purchase of the charging stations, SCE is providing all costs associated with the infrastructure, with the understanding that the City will have fieet to match the infrastructure provided. Later this year, an additional eight charging stations for the City Hall Civic Center will be brought forward for City Council approval to procure in conformance with current specifications of the Charge Ready Program.

Staff recommends purchasing vehicles through a cooperative purchasing agreement that currently runs through January 17, 2016. "Piggybacking", allowed per California law, is a

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method used by many municipalities to procure goods and services by placing a purchase order or contract against an existing contract of another public agency that has awarded a contract via a public bidding process. By using this method, the City will reduce time and cost to obtain goods and services, and enjoy the benefits of the greater economies of scale from a larger agency.

Section 6-6.8(A) of the Lynwood Municipal Code (LMC), authorizes "piggybacking" from another public agency's contract that has gone through the competitive bidding process within the preceding twenty"four (24) months. (PW)

Recommendation:

Staff recommends that the City Council adopt the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE PURCHASE OF SIX 2016 NISSAN LEAF HB SV VEHICLES FOR A TOTAL COST OF $178,742.60, BY PIGGYBACKING THE CO-OPERATIVE PURCHASING AGREEMENT BETWEEN THE STATE OF CALIFORNIA AND THE NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT NO. 102811-NAF".

19. AUTHORIZATION TO AMEND THE AGREEMENT WITH ROBERT R. COFFEE ARCHITECTS+ ASSOCIATES

Comments:

On January 21, 2014, the City Council approved an Agreement with Robert R. Coffee Architects+ Associates to provide architectural and engineering consulting services for the New Annex and City Hall/City Hall North Renovation, CIP 4011.67.011 (Project). The existing Agreement expired in September 2016. To avoid interruption to services, staff recommends an amendment to the existing Agreement to extend the term of the Agreement to be commensurate with the Project timeline. (PW)

Recommendation:

Staff recommends that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING AN AMENDMENT TO THE AGREEMENT WITH ROBERT R. COFFEE ARCHITECTS + ASSOCIATES TO EXTEND THE TERM OF THE AGREEMENT FOR A TERM CONCURRENT WITH THE PROJECT TIMELINE."

20. REQUEST FOR APPROVAL TO EXECUTE AN AMENDMENT TO THE CONTRACT FOR ANIMAL SHELTERING SERVICES WITH THE SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS-LOS ANGELES (SPCALA) TO FUND AN INCREASE IN THE COST OF MONTHLY ANIMAL CARE SERVICES AND TO APPROVE THE ADDITIONAL FUNDING IN THE AMOUNT OF $19,200

Comments:

On June 21, 2016, the City Council adopted a resolution approving a Contract for Animal Sheltering Services ("Contract") between the City of Lynwood and the Society for the Prevention of Cruelty to Animals Los Angeles (SPCALA) effective July 1, 2016 to June 30, 2017 at a rate $8,100 per month.

The City received a written notice from SPCALA, dated September 26, 2016, indicating that a recent review by the SPCALA of the number of live-animal drop-offs by the City of Lynwood at the "Hawthorne" shelter over the three months ending August 31, 2016, revealed that an average of 70 animals per month were being brought in for sheltering. This figure is approximately 30% more than the initial monthly estimate provided by the City of 54 live animals upon which the current Contract fee was based. Therefore, the additional intake load of animals necessitates an increase in the contract fee. The increase

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will be $2,400 per month beginning November 1, 2016 through the end of the Contract period, or June 30, 2017.

When added to the current monthly rate of $8,100, the new monthly service fee for animal control services will be $10,500. Calculated on the remaining eight months of the Contract for which the amendment applies, November 1, 2016 to June 30,2017, the total increase comes to $19,200. (DCE)

Recommendation:

Staff recommends that the City Council adopt a resolution (Attachment No. 1) approving the execution of an amendment (Attachment No. 2) to the agreement with the Society for the Prevention of Cruelty to Animals-Los Angeles, by approving the resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT INCREASING THE BUDGET OF THE CONTRACT WITH THE SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS -LOS ANGELES FOR ANIMAL SHELTERING SERVICES, AND APPROVE A GENERAL DISBURSEMENT OF $19,200 TO FUND THE INCREASE."

21. SECOND AMENDMENT TO CONTRACT BY AND BETWEEN JOE'S SWEEPING, INC. DBA NATIONWIDE ENVIRONMENTAL SERVICES AND THE CITY OF LYNWOOD

Comments:

The existing street sweeping contract with Joe's Sweeping, Inc. dba Nationwide Environmental Services ("NES") commenced on October 2, 2006 ("Agreement'), was amended by the City Council on January 18, 2011 ("First Amendment'), and expires on January 31, 2021.

Because of logistical and economic reasons, as well as changes to the City's street sweeping priorities, certain changes to the existing street sweeping Agreement and First Amendment have become necessary. (CA)

Recommendation:

Staff recommends that the City Council adopt the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE SECOND AMENDMENT TO THE CONTRACT BY AND BETWEEN JOE'S SWEEPING, INC. DBA NATIONWIDE ENVIRONMENTAL SERVICES AND THE CITY OF LYNWOOD, INCORPORATING CHANGES TO THE SERVICES SCHEDULE, DELETING A NONOPERATIONAL DISPOSAL FACILITY AND ADDING UPDATING REPORTING AND GENERAL COMPLIANCE PROVISIONS".

22. CONSTRUCTION CONTRACT AWARD - WATER WELL N0.19 REHABILITATION PROJECT, PROJECT N0.4011.67.009

Comments:

On January 2016, Water Well No. 19 was placed out of service due to severe vibration that the well pump was experiencing when pumping water out to the City's water system. Due to the severity of the well vibration, staff has determined that the water pump and equipment of Well No. 19 needed to be pulled out of the ground, inspected and repaired in order to correct the deficiencies that are causing the well vibration.

On September 12, 2016, staff issued a Notice Inviting Bids for the Water Well No. 19 Rehabilitation Project, Project No. 4011.67.009 in the Lynwood Press Wave, Bid America, F.W. Dodge and on the City's web site.

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The bid opening took place in the office of the City Clerk on Wednesday, September 28, 2016 at 3:00P.M. (Pacific Time). (PW)

Recommendation:

Staff recommends that the City Council adopt the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, AWARDING A CONTRACT TO WEBER WATER RESOURCES CA, LLC AS THE LOWEST RESPONSIBLE BIDDER IN THE AMOUNT OF $54,620 FOR THE WATER WELL NO. 19 REHABILITATION PROJECT; PROJECT NUMBER 4011.67.009, AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT".

NEW/OLD BUSINESS

23. 2016 PARADE PRODUCTION SERVICES CONTRACT FOR THE CITY'S ANNUAL CANDY CANE LANE CHRISTMAS PARADE

Comments:

The City's annual Candy Cane Lane Christmas Parade is a long-standing community tradition. Pageantry Productions has served as the City's parade production company for over 30 years. Staff is requesting approval to enter into a written agreement with Pageantry Productions to coordinate the City's 2016 Candy Cane Lane Christmas Parade. (REG)

Recommendation:

Staff recommends that the City Council approve an agreement with Pageantry Productions to provide parade production services for the 2016 Candy Cane Lane Christmas Parade and consider and adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH PAGEANTRY PRODUCTIONS TO PRODUCE THE ANNUAL CANDY CANE LANE CHRISTMAS PARADE FOR 2016."

24. DEDICATION OF VETERANS MEMORIAL AT BATEMAN HALL

Comments:

The City of Lynwood has a proud tradition of honoring and recognizing the brave men and women who have bravely served in our country's military and call Lynwood home. As part of this tradition, members of the City Council have requested that a permanent memorial be dedicated and installed in the front lawn area of the City's Bateman Hall facility. (REG)

Recommendation:

Staff recommends that the City Council review, consider and approve a request to dedicate a Veterans Memorial in front of Bateman Hall, approve the memorial design concept and allocate project funding by adoption of the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE INSTALLATION OF A VETERANS MEMORIAL ON THE FRONT LAWN AREA OF THE BATEMAN HALL FACILITY AND AUTHORIZING FUNDING FOR INSTALLATION COSTS."

ADJOURNMENT

THE NEXT REGULAR MEETING WILL BE HELD ON NOVEMBER 1, 2016AT6:00 P.M. IN THE COUNCIL CHAMBERS OF THE CITY HALL, 11330 BULLIS ROAD, CITY OF LYNWOOD, CALIFORNIA.

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MEMORANDUM

Date: October 18, 2016

TO: Honorable Mayor and Member of the City Council

APPROVED BY: J. Arnalda Beltran, City Manager

PREPARED BY: Maria Quinonez, City Clerk Daryl Betancur, Executive Assista

SUBJECT: City of Lynwood Minutes

Recommendation:

Staff recommends the City Council approve the following minutes:

Regular Meeting- October 4, 2016 Special Meeting -October 4, 2016 Regular Meeting- September 20, 2016 Special Meeting- September·20, 2016 Regular Meeting- July 19, 2016

Background: N/A

Discussion & Analysis: N/A

Fiscal Impact: N/A

Coordinated with: N/A

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AGENDA ITEM

Item #1.

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LYNWOOD CITY COUNCIL REGULAR MEETING

OCTOBER 4, 2016

CALL TO ORDER

The City Council of the City of Lynwood met in a regular meeting in the Council Chambers, 11330 Bullis Road, Lynwood, CA on the above date at 6:08 p.m.

Mayor Hernandez presiding.

Item #2. CERTIFICATION OF AGENDA POSTING BY CITY CLERK

City Clerk Quinonez announced the agenda had been duly posted in accordance with the Brown Act.

Item #3. ROLL CALL OF COUNCIL

PRESENT: COUNCIL MEMBERS ALATORRE, SANTILLAN-SEAS, SOLACHE, AND MAYOR HERNANDEZ

ABSENT: MAYOR PROTEM CASTRO (Excused Absence)

STAFF PRESENT: City Manager Beltran, City Attorney Garcia, City Clerk Quinonez, Executive Assistant to City Clerk Betancur and City Treasurer Camacho.

Item #4 PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was offered by the Explorers.

Item #5. INVOCATION

The invocation was offered by Rev. Robert Robinson, Jr.

Item #6. PRESENTATIONS/PROCLAMATIONS • Business of the Month - to be presented at next City Council

Meeting.

• Sheriff Captain Carter- Update on Law Enforcement Issues

Lieutenant Chavez reported on the following upcoming events: Boxing Tournament event scheduled for October 23'd hosted by the YAL and Century Sheriff's Station; the Halloween Carnival scheduled for October 291

h featuring a haunted house; commented on having attended a human trafficking jurisdictional task force

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Item #7.

meeting where there was a discussion about a human trafficking court diversion program.

Council Member Solache reported that he had attended the Special Town Hall meeting at Bateman Hall last week and met with residents on the subject of cannabis and potential prop 64 to listen to both sides of the issue; spoke about the fitness fair and the ground breaking of the City Hall Annex.

Mayor Hernandez made brief comments about the City Hall Annex project highlighting the recent ground-breaking event.

City Manager Beltran requested that item Nos. 17 and 24 be removed from the agenda.

Council Member Alatorre presented a subsequent need item for the City Council to consider for a future meeting regarding the banning of cannabis in the City of Lynwood. (Item introduced as part of the official record). Motion died for a lack of a second.

MOTION: It was moved by Council Member Alatorre to accept the item to be included as part of a future agenda.

Council Member Solache stated that it would be appropriate to consider not only said proposal, but the future ordinance after the November 8 General Presidential Election.

City Attorney Garcia clarified that in order for the Council to consider a subsequent need item, two conditions must have been met: 1) a 4/5 vote requirement; and 2) an item that arose after the agenda was posted was deemed an urgency.

Council Member Alatorre stated that he was amending his earlier motion to have the item included in the agenda for the second meeting of November or November 15 to be exact.

CITY OF LYNWOOD AS THE SUCCESSOR AGENCY TO THE LYNWOOD REDEVELOPMENT AGENCY

MOTION: It was moved by Council Member Alatorre, seconded by Council Member Santillan-Beas to recess to the City of Lynwood as the Successor Agency to the Lynwood Redevelopment Agency at 6:19p.m. Motion carried by unanimous consent.

The City Council recessed to the Successor Agency meeting at 6:19p.m.

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The City Council reconvened to the regular City Council meeting at 6:21 p.m.


Gerald Wright spoke with respect to the Los Angeles Metropolitan Transportation Authority proposed ballot measure and about the Gateway Cities Council of Governments public education campaign on Measure M.

NON-AGENDA PUBLIC ORAL COMMUNICATIONS

Harry Gibbons spoke about there being no information about the new City Hall annex on the agenda; mentioned that he wanted to ensure that there was disability access and underground parking; stated that he would have liked to see the plans.

llu Johnson spoke about the city's policies; thanked the council for savings his job.

Alicia Alvarez spoke about her son being murdered; asked about removing detective Hobber from Lynwood.

Silvia Ortiz spoke about the creation of an oversight committee to monitor police activities in relation to the use of excessive force.

Julia Ovalle spoke in support of the former speaker; made comments about public safety and community policing.

Julio Gonzalez spoke in favor of the cannabis proposal; stated that people are very misinformed.

Joanna Kelly spoke about garage conversions and stated that the recommendations that were listed on the staff report were not enough and that something must be done soon.

Maria Viera commented on how Mayor Hernandez seemed not to respect the community or the rights of the community.

Pi!Uiette Bradley spoke about the misinformation surrounding the issue of cannabis; stated that the town hall meeting was excellent and she was able to educate herself on both sides of the issue; that the people that were present to complaint should have been at that town hall meeting to learn; stated that garage conversions continue to be a problem and that something should be done.

CITY COUNCIL ORAL AND WRITTEN COMMUNICATIONS

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Mayor Hernandez thanked the people that spoke respectfully; thanked the people who reached out to him; spoke about the accusations raised earlier about Council members taking bribes and asked people to report such activity to the D.A; spoke about prop 64 and its implications; encouraged people to vote "no" on Prop 64.

Council Member Solache spoke about the dynamics of not being able to engage in discussion with people not because it was disrespectful, but that the Council was not permitted in order to timely tend to the business on the agenda; stated that the cannabis proposal was not the law as some speakers had contended during public comments; that it was only a proposal; spoke about Prop 64 and the impact on the community; that he will not vote until the state decides to act; that if it passes at the state level, then, the City will have to act one way or another.

Council Member Santillan-Beas encouraged people to vote against Prop 64; spoke about shutting down the dispensary that existed in Lynwood; spoke about the garage conversions and the impact on parking, overcrowding and crime.

Council Member Alatorre apologized to the residents for his recent outbursts of frustration; that with respect to the cannabis proposal, he did not see benefit with the expectation of potential revenue; he expressed concerns about holding people accountable; and stated that he was skeptical about the number of outside people who had expressed interest in coming to Lynwood to be part of the cannabis business.

PUBLIC HEARING

Item #8. ZONING CODE AMENDMENT NO. 2016-01 11063 WRIGHT ROAD, ASSESSOR'S PARCEL NUMBER 6194-028-009

MOTION: It was moved by Council Member Solache, seconded by Council Member Santillan-Beas, to open the public hearing. Motion carried by unanimous consent.

Mike Poland, Planning Manager presented the staff report providing a brief history relative to the zoning designations of the property; that on June 17, 1980, the City Council had approved an Ordinance changing the zoning classification from R-3 (MultiFamily Residential) to M (Manufacturing) and that the proposal in front of the Council was to reverse that decision changing the zoning classification back to R-3.

MOTION: It was moved by Council Member Santillan-Beas, seconded by Council Member Solache, to close the public hearing. Motion carried by unanimous consent.

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MOTION: It was moved by Council Member Santillan-Beas, seconded by Council Member Solache to approve staff's recommendation. Motion carried by the following roll call vote:

ROLL CALL:

AYES: MEMBERS ALATORRE, SANTILLAN-SEAS, SOLACHE AND MAYOR HERNANDEZ

NOES: NONE ABSTAIN: NONE ABSENT: MAYOR PROTEM CASTRO

1. Find that the Zoning Code Amendment No. 2016-01 is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15305 of the CEQA Guidelines, (Minor Alterations in Land Use Limitation); and

Approved by Minute Order No. 2016-127

2. ORDINANCE NO. 1687 ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, APPROVING ZONING CODE AMENDMENT NO. 2016-01 FROM M (MANUFACTURING) TO R-3 (MULTI-FAMILY RESIDENTIAL) BASED ON THE FINDINGS IN THE ORDINANCE (FIRST READING AND INTRODUCTION)

Read and introduced by Minute Order No. 2016-128

Item #9. CONSIDERATION OF APPEAL NO. 2016-03 (TENTATIVE PARCEL MAP NO. 2016-01) 3304 CEDAR AVENUE, ASSESSOR'S PARCEL NUMBER 6168-012-012

MOTION: It was moved by Council Member Santillan-Beas, seconded by Council Member Solache to open the public hearing. Motion carried by unanimous consent.

Mike Poland, Planning Manager stated that the item before the City Council was a consideration of an appeal of a Planning Commission decision on Tentative Parcel Map 2016-03 for 3304 Cedar Avenue; that the request was a parcel map to subdivide a single parcel's airspace for future development of three condominiums.

There was a brief discussion with respect to the density, lot subdivision and the concerns surrounding parking; members of the City Council expressed concerns with the location, as it was currently located near a school and a curvy road, which made it difficult for people to ingress and egress onto the street.

Raul Echemendia, property owner spoke with respect to the concerns expressed by Council in terms of parking, stating that there was an allocation of a parking space per

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unit; that there were two guest parking spaces on the property, which meet the parking requirement for a zoning designated as R-3.

Jose Bernal, Rosario Lopez and Blanca Zepeda spoke against the project due to the density, safety, traffic and parking concerns.

MOTION: It was moved by Council Member Santillan-Beas, seconded by Council Member Solache to close the public hearing. Motion carried by unanimous consent.

MOTION: It was moved by Council Member Solache to approve subject to the applicant addressing the parking issue with city staff. Motion died for a lack of second.

MOTION: It was moved by Council Member Alatorre, seconded by Council Member Santillan-Beas to deny appeal. Motion carried by the following roll call vote:

ROLL CALL:

AYES: MEMBERS ALATORRE, SANTILLAN-SEAS AND MAYOR HERNANDEZ NOES: COUNCIL MEMBER SOLACHE ABSTAIN: NONE ABSENT: MAYOR PROTEM CASTRO

1. Approve Appeal No. 2016-03 thereby overturning the decision of the Planning Commission's vote of 2-2 to deny Tentative Parcel Map No. 2016-01.

Appeal denied by Minute Order No. 2018-129

CONSENT CALENDAR

MOTION: It was moved by Council Member Solache, seconded by Council Member Alatorre to approve the consent calendar with the exception of item Nos. 10 and 21, which were pulled for a separate discussion. Motion carried by the following roll call vote:

Council Member Alatorre requested that item No. 10 be pulled.

Council Member Santillan-Beas requested that item No. 21 be pulled.

ROLL CALL:

AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-SEAS, SOLACHE AND MAYOR HERNANDEZ


6

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Item #10. APPROVAL OF THE WARRANT REGISTERS (PULLED)

Council Member Alatorre asked a question relative to warrant Nos. 185148 and 185149 issued to Norman A Trubb Associates; he requested that staff prepares an itemized description on the services rendered in the Green Memo.

MOTION: It was moved by Council Member Alatorre, seconded by Council Member Solache to approve as presented with the caveat that staff was to present an itemized description of services as requested by Council Member Alatorre. Motion carried by the following roll call vote:

ROLLCALL:



RESOLUTION NO. 2016.208 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA ALLOWING AND APPROVING THE DEMANDS AND WARRANTS THEREFORE

Item #11. APPROVAL OF AN AGREEMENT WITH AVANT GARDE TO PROVIDE A LABOR COMPLIANCE SERVICES PROGRAM FOR THE CITY HALL ANNEX (67.011)

RESOLUTION NO. 2016.209 ENTITLED:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING AN AGREEMENT BETWEEN THE CITY AND AVANT GARDE TO PROVIDE LABOR COMPLIANCE SERVICES PROGRAM (67.011)

Item #12. REPORT TO THE CITY COUNCIL ON CHANGE ORDERS ON THE YVONNE BURKE-JOHN D. HAM PARK COMMUNITY CENTER

RESOLUTION NO. 2016.210 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING THE REPORT ON THE MODIFICATIONS AND CHANGE ORDERS APPROVED BY THE CITY MANAGER FOR THE YVONNE BURKE-JOHN D. HAM PARK COMMUNITY CENTER (CIP 67-007)

Item #13. RELEASE OF WITHHELD FUNDS- LINEAR PARK PROJECT

7

RESOLUTION NO. 2016.211 ENTITLED:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE APROPRIATION OF $149,963.85 TO COVER THE RELEASE OF FUNDS WITHHELD PURSUANT TO A LABOR COMPLIANCE INVESTIGATION BY THE DEPARTMENT OF INDUSTRIAL RELATION'S LABOR COMMISSIONER (CASE NO. 40-48908-213) RELATED TO THE CONSTRUCTION OF THE RICARDO LARA LINEAR PARK TO BE DISTRIBUTED IN ACCORDANCE WITH THE SETTLEMENT AGREEMENT BY AND BETWEEN CS LEGACY CONSTRUCTION INC., AND THE CITY OF LYNWOOD, AND COSTS INCURRED TO PROCESS AND SETTLE SAID LABOR DISPUTE

Item #14. HVAC MAINTENANCE CONTRACT

RESOLUTION NO. 2016.212 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE CANCELLATION OF THE HONEYWELL HVAC MAINTENANCE CONTRACT AND AWARDING A NEW HVAC MAINTENANCE CONTRACT TO TRI-WEST MECHANICAL INC. (TWM) USING LYNWOOD MUNICIPAL CODE SECTION 6-6.8(A)(b) Item #15. AUTHORIZATION TO APPLY FOR YOUTH SOCCER AND

RECREATION DEVELOPMENT GOALS PARKS GRANT

RESOLUTION NO. 2016.213 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING APPLICATION FOR YOUTH SOCCER AND RECREATION DEVELOPMENT PROGRAM GRANT FUNDS

Item #16. AUTHORIZATION FOR THE CITY MANAGER TO APPROVE CHANGE ORDERS UP TO THE AVAILABLE CONTINGENCY AMOUNT FOR THE LONG BEACH BOULEVARD IMPROVEMENT PROJECT, PROJECT NO. 4011.67.993

RESOLUTION NO. 2016.214 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE CITY MANAGER TO APPROVE CONTRACT CHANGE ORDERS AND CONTRACT AMENDMENTS FOR THE LONG BEACH IMPROVEMENT PROJECT; PROJECT NUMBER 4011.67.993 UP TO THE AVAILABLE CONTINGENCY AMOUNT

Item #17. CONSIDERATION OF A RESOLUTION OPPOSING LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY'S PROPOSED BALLOT MEASURE

8

Item removed from the agenda at staff's request by Minute Order No. 2016.130

Item #18. CLAIM FOR DAMAGES BY ALEJANDRO AGUIRRE

Denied by Minute Order No. 2016-131

Item #19. CLAIM FOR DAMAGES BY LUIS BERMEO CUEVA

Denied by Minute Order No. 2016-132

Item #20. REQUEST FOR APPROVAL TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH BURKE WILLIAMS AND SORENSON FOR SPECIAL LABOR SERVICES FOR MATTERS PERTAINING TO GENERAL LABOR LAW, AND AUTHORIZE THE SUM OF $120,000 FOR SERVICES UNDER THE AGREEMENT WITH SPECIAL LABOR COUNSEL

RESOLUTION NO. 2016.215 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH BURKE, WILLIAMS AND SORENSON FOR SPECIAL LABOR SERVICES FOR MATTERS PERTAINING TO GENERAL LABOR LAW, AND AUTHORIZE THE SUM OF $120,000 FOR SERVICES UNDER THE AGREEMENT WITH SPECIAL LABOR COUNSEL

Item #21. TEMPORARY STAFFING REQUEST- FINANCE DIRECTOR (PULLED) Council Member Santillan-Beas inquired about the process to recruit for the Interim Finance Director.

City Manager Beltran stated that the process will begin immediately to meet this critical need and that the process will be concurrently with the recruitment for the permanent position; that staff would go out immediately and would find the best three or four highly qualified candidates to meet the needs of the City and present these candidates for consideration.

RESOLUTION NO. 2016.216 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT TO FILL THE FINANCE DIRECTOR POSITION ON AN INTERIM BASIS FOR A NOT-TO-EXCEED AMOUNT OF $110,861

MOTION: It was moved by Council Member Santillan-Beas, seconded by Council Member Solache to accept staff's recommendation. Motion carried by the following roll call vote:

ROLL CALL:

9



Item #22. CONSIDERATION OF THE SECOND AMENDMENT TO THE NES AGREEMENT FOR GRAFFITI ABATEMENT

RESOLUTION NO. 2016.217 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE A SECOND AMENDMENT TO THE NATIONWIDE ENVIRONMENTAL SERVICES AGREEMENT FOR GRAFFITI ABATEMENT SERVICES IN A FORM APPROVED BY THE CITY ATTORNEY

NEW/OLD BUSINESS

Item #23. AMENDING SECTION 7-10 OF THE LYNWOOD MUNICIPAL CODE RELATING TO PRIMA FACIE SPEED LIMITS

Raul Godinez, Public Works Director/City Engineer presented a brief staff report.

MOTION: It was moved by Council Member Santillan-Beas, seconded by Council Member Alatorre to accept staff's recommendation. Motion carried by the following roll call vote:

ROLL CALL:



ORDINANCE NO. 1688 ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING SECTION 7-10 OF THE LYNWOOD MUNICIPAL CODE RELATING TO PRIMA FACIE SPEED LIMITS (FIRST READING AND INTRODUCTION)

Read and introduced by Minute Order No. 2016-133

Item #24. GATEWAY CITIES COUNCIL OF GOVERNMENTS' INVOICE ON PUBLIC INFORMATION/EDUCATION CAMPAIGN ON MEASURE M

10

Item removed from the agenda at staffs request by Minute Order No. 2016.134

Item #25. STATUS OF ENFORCEMENT ACTION ON GARAGE CONVERSIONS

Mike Poland, Planning Manager presented the staff report and explained the investigative process for a garage conversion.

There was a substantial discussion regarding options to address the issue with members of the City Council discussing the possibility of conducting an educational campaign emphasizing safety, articles in the Lynwood lnperspective, potential fee increases and other mitigating steps. There was also a brief discussion about conducting a study of nearby cities to determine what related fees they may be charging to use as a baseline in Lynwood.

MOTION: It was moved by Mayor Hernandez, seconded by Council Member SantillanBeas to begin an educational campaign using the Lynwood lnperspective and develop a flyer to be sent to every household in Lynwood with the caveat that the fee schedule to be brought back at a subsequent date. Motion failed by the following roll call vote:

City Manager Beltran indicated that within a week's time he will outline an educational campaign in the Green memo for the Council's consideration and include information on the amnesty program.

ROLL CALL: AYES: COUNCIL MEMBERS SANTILLAN-SEAS AND MAYOR HERNANDEZ NOES: COUNCIL MEMBERS ALATORRE AND SOLACHE ABSTAIN: NONE ABSENT: MAYOR PROTEM CASTRO

Motion failed due to a lack of quorum.

City Attorney Garcia clarified that Council Member Alatorre's abstention was considered a no vote based on his comments and as such the record should reflect a 2-2 vote.

Received and filed by Minute Order No. 2016-135

Item #26. DONATION REQUEST FOR SUPPORT FOR FITNESS EVENT

After a brief discussion regarding whether or not the requestor was a non-profit organization, the consensus was to deny the request.

MOTION: It was moved by Council Member Solache to accept staffs recommendation. Motion died for a lack of a second.

Request denied by Minute Order No. 2016-136

11

ADJOURNMENT

Having no further discussion, it was moved by Council Member Solache to adjourn the meeting, seconded by Council Member Alatorre and carried to adjourn the regular Lynwood City Council meeting at 9:47 p.m.

Edwin Hernandez,

12

Item #1.

LYNWOOD CITY COUNCIL SPECIAL MEETING

October 4, 2016

CALL TO ORDER

The City Council of the City of Lynwood met in a special meeting in the Council Chambers, 11330 Bullis Road, Lynwood, CA on the above date at 5:06 p.m.



City Clerk Quinonez announced that the agenda had been duly posted in accordance with the Brown Act.

Item #3. ROLL CALL OF COUNCIL MEMBERS

PRESENT: COUNCIL MEMBERS ALATORRE (Arrived during closed session), SANTILLAN-SEAS, SOLACHEAND MAYOR HERNANDEZ

ABSENT: MAYOR PROTEM CASTRO (Excused absence)


Item #4. PLEDGE OF ALLEGIANCE

The Pledge was postponed to the regular meeting at 6:00 p.m.

Item #5. INVOCATION

The invocation was postponed to the regular meeting at 6:00 p.m.


NONE


NONE

CLOSED SESSION

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Item #6. Closed Session Items

City Attorney Garcia led the City Council into closed session at 5:07p.m.

MOTION: It was moved by Council Member Santillan-Beas, seconded by Council Member Solache to recess to closed session at 5:08 p.m. Motion carried by unanimous consent.

The City Council/Lynwood Housing Authority reconvened to the regular meeting at 6:08 p.m.

City Attorney Garcia reported:

A. With respect to every item of business to be discussed in closed session pursuant to Government Code Section 54957.6:

CONFERENCE WITH LABOR NEGOTIATORS Agency Designated Representatives: Haydee M. Sainz, Director of Human

Resources and Risk Management

Employee Organization: LEAIAFSCME Local1920 LEMG (Lynwood Employees Management Group)

MOTION: It was moved by Council Member Solache, seconded by Council Member Santillan-Beas approving certain severance benefits to certain employees. Motion carried unanimously (4-0).

B. With respect to every item of business to be discussed in closed session pursuant to Government Code Section 54956.9:

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATIONGovernment Code section 54956.9 (d)(1)

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9:

Number of Cases: Two

On the first anticipated litigation case:

2

MOTION: It was moved by Council Member Santillan-Beas, seconded by Council Member Solache approving certain medical benefits to an employee. Motion carried by unanimous consent (4-0.)

On the second anticipated litigation case:

There was no reportable action.

ADJOURNMENT

Having no further discussion, it was moved by Council Member Santillan-Beas, seconded by Council Member Solache, to adjourn the Special City Council meeting and reconvene to the regular City Council meeting at 6:08 p.m.

Edwin Hernandez, Mayor Maria Quinonez, City Clerk

3

Item #1.


JULY 19,2016

CALL TO ORDER






PRESENT: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE, CASTRO AND MAYOR HERNANDEZ


Mayor Hernandez acknowledged the presence of City Treasurer Gabriela Camacho.



Item #5. INVOCATION


Item #6. PRESENTATIONS/PROCLAMATIONS • Sheriff Captain Carter- Update on Law Enforcement Issues

Captain Carter reported on the incidents in Dallas and Baton Rouge and stated that his Deputies were prepared to respond to such challenges with unwavering commitment to public safety, professionalism and courage.

• City Council Members Reporting on Meetings Attended (Gov. Code Section 53232.3 (D)).

1

Item #7.

Lynwood City Council Regular Meeting Minutes- July 19, 2016

Council Member Alatorre reported on having attended a meeting with Assembly Member Gibson who represent the 64th District; he stated that he had discussed Caltrans and the opportunities for employment that were coming up; he reported on the job fair Caltrans was having in the local communities.

Council Member Santillan-Beas reported on having seen improvement on the freeway ramps entering Lynwood as a result of Assembly Member Gibson's efforts to have those areas cleaned up.

Council Member Solache thanked everyone who had attended the budget meetings and the input received from the unions; spoke about the importance of passing the budget.

CITY OF LYNWOOD AS THE SUCCESSOR AGENCY TO THE LYNWOOD REDEVELOPMENT AGENCY

MOTION: It was moved by Council Member Santillan-Beas, seconded by Council Member Alatorre to recess to the City of Lynwood as the Successor Agency to the Lynwood Redevelopment Agency at 6:19p.m. Motion carried by a 5-0 vote.

The City Council recessed to the Successor Agency meeting at 6:19p.m.

The City Council reconvened to the regular meeting at 6:23 p.m.

Council Member Solache recognized the presence of Central Basin Director Leticia Vasquez.


Irene Garcia spoke relative to item Nos. 10-12 and 13 and 23 respectively and stated that she did not want more change orders for the Ham Park Project; that the amendment on item 13 was also a change order; that on item No. 23 there was a hiring freeze and yet outsiders were doing such job; also she was against the penny tax proposal.

Carmen Aguilar spoke relative to the abandoned children of Nicaragua and stated that she was seeking the Council's support in using the Lynwood Park.


Bruno Naulls, President of the Lynwood Management Group spoke in relation to item No. 23 the penny tax proposal and the City declaring a fiscal emergency.

2


Leticia Vasquez commented that there was false information circulating in the Cerritos Community News tarnishing her reputation and stated that she had submitted a cease and desist order to the City.

Margaret Araujo spoke about the street repairs on Cedar Street and against the penny tax proposal.

Joaquin Mesinas made comments regarding the operating procedures of the trash hauler and on the status of the repairs on Cedar Street.

llda Vasquez stated that the swimming pool was very dirty and asked if staff could look into it.

Sandra Rivera Orozco stated that the City was not in compliance with the American with Disabilities Act (ADA) as far as providing access to city facilities; commented that the City's website was not user friendly.

Irene Garcia expressed concern regarding the use of fancy letterhead and asked for a written response; spoke about the elimination of fireworks.

Maria Viera stated that as a block watch captain she received complaints from residents who say that their complaints that they give the City Council were not attended to nor responded.

Martin Chavez stated that he had experienced people speeding down his street and asked if it would be possible to place speed bumps.

Arturo Chavez also spoke about the speeding on his street around Bradfield and Magnolia; stated that he had seen kids smoking pot in front of the school.

Roberto Castro spoke against the condominium housing project proposed for the area of Plaza Mexico.

Annette Coleman spoke against the elimination of fireworks; speeding and the racing incidents on her street.

Santiago Lopez spoke as a member of AFSCME stating that he supports the budget; but that the Council should consider all options; that the staff was doing the best they could for the community.

Sheila Harding President of the Lynwood Employees Association (LEA) spoke in relation to the budget stating that she was against layoffs and the elimination of lifetime medical benefits.

3

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Lynwood City Council Regular Meeting Minutes -July 19,2016

llue Johnson spoke against the proposed Parks & Recreation position slated for layoffs since it personally impacted him and asked for the Councils' consideration.


Council Member Alatorre commented that he was not in agreement with what had been included in the agenda nor has he had enough information to make a decision.

Council Member Solache spoke about the fireworks in Lynwood stating that there was abuse in the use of fireworks; that perhaps that could be put in the ballot for the voters to decide.

Council Member Santillan-Beas spoke about the abuse of fireworks; asked if the City Clerk could provide an update on the subject relative to how much revenue was collected; spoke about the progress at the Linear Park; the homeless situation. Also commented that people should clean-up after their dogs when using City parks.

Mayor Pro Tern Castro spoke about the fireworks, the trash contract, the Plaza Mexico project and the Lynwood Transit Destination.

Mayor Hernandez spoke about the business expo on July 27; spoke about the Veteran's event in August; also addressed the issue of fireworks.

PUBLIC HEARING

Item #8. LIFETIME MEDICAL BENEFITS

MOTION: It was moved by Council Member Santillan-Beas, seconded by Mayor Pro Tern Castro to open the public hearing. Motion carried by unanimous consent.

Finance Director Hall presented the staff report indicating that staff was asking the City Council to consider the elimination of lifetime medical benefits for City employees who remain employed after December 31, 2016 will be impacted; she explained the fiscal challenges ahead and the impact of providing such benefits in relation to the unfunded Post Employment Benefits liability (OPEB) with the City facing a 19 million dollar deficit for post-employment benefits according to an actuary study.

There was a substantive discussion relative to the elimination of lifetime medical benefits with Finance Director Hall explaining the specifics of how the benefits were computed and what the premiums were and who else received such benefits.

Other topics discussed included: retirement age; loss of benefits in relation to employee retention; employee morale; amount of the unfunded liability; the number of employees impacted if the proposal were to be approved; long-term savings; engaging the unions in discussions; the penny sales tax proposal and vesting rights.

4

Lynwood City Council

Regular Meeting Minutes -July 19, 2016

City Manager Beltran stated that this was not a unilateral implementation because a meet and confer process needed to happen; that this was only the first step, which would allow staff to go back and negotiate.

Irene Garcia stated that through the labor negotiations there could be savings that were of benefit to the City by having only the City cover 1 00% of premium for the employee and the employee paying 20% of the premium for their dependents on a 20-80 split.

Joaquin Mesinas stated that having good medical benefits were a motivator to employees; spoke about the cost of insurance.

MOTION: It was moved by Council Member Santillan-Beas, seconded by Council Member Solache to close the public hearing. Motion carried by unanimous consent.

MOTION: It was moved by Mayor Pro Tern Castro to direct staff to negotiate with the bargaining units through a meet-and-confer process. Motion died for a lack of a second. Therefore, Mayor Pro Tern Castro withdrew her motion.

MOTION: It was moved by Council Member Santillan-Beas, seconded by Mayor Pro Tern Castro to table the item. Council Member Santillan-Beas withdrew her motion.

MOTION: It was moved by Mayor Pro Tern Castro, seconded by Council Member Santillan-Beas to direct staff to negotiate with both bargaining units through a meet-andconfer process. Motion carried by the following roll call vote:

ROLL CALL:

AYES:

NOES: ABSTAIN: ABSENT:

COUNCIL MEMBERS SANTILLAN-SEAS, CASTRO AND MAYOR HERNANDEZ COUNCIL MEMBERS ALATORRE AND SOLACHE NONE NONE

RESOLUTION 2016.146 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE ELIMINATION OF LIFETIME MEDICAL BENEFITS FOR CITY EMPLOYEES WHO REMAIN EMPLOYED BY THE CITY AFTER THE CLOSE OF THE CURRENT CALENDAR YEAR (2016) TO EFFECT A REDUCTION IN THE CITY'S UNFUNDED LIABILITY FOR THIS BENEFIT IN AN AMOUNT IN EXCESS OF 6 MILLION DOLLARS, AND DIRECTING STAFF TO PERFORM SUCH TASKS AS NECESSARY TO ACCOMPLISH THE ELIMINATION OF THE LIFETIME MEDICAL BENEFITS IN A TIMELY MANNER

Item #9. ADOPTION OF THE FY 2016-17 BUDGET

5

Lynwood City Council Regular Meeting Minutes -July 19, 2016

MOTION: It was moved by Mayor Pro Tem Castro, seconded by Council Member Santillan-Beas, to open the public hearing. Motion carried by unanimous consent.

Joaquin Mesinas made comments relative to the timeliness of the budget approval; spoke about the payroll issues expressed by City employees.

Irene Garcia spoke relative to the budget and that the budget should have been started much earlier; commented that Departments should be held accountable for their proposals.

Harry Gibbons spoke about public safety and traffic and how the City must do more to prevent vehicle and pedestrian accidents.

Maria Quinonez, City Clerk spoke about the budget and recommended to maintain the Deputy City Clerk position and to fill it as soon as possible following the proper personnel recruitment channels.

Bruno Naulls, President of the Lynwood Management Group stated that the City was suffering by the lack of labor force; that the elimination of positions did not solve the budget problem; that the City Council should work with and engage the bargaining units to come up with solutions; he spoke in favor of the penny tax proposal.

llue Johnson stated that the Council should explore other options instead of cutting staff, which was currently at a bare minimum; spoke against the elimination of lifetime medical benefits.

MOTION: It was moved by Mayor Pro Tem Castro, seconded by Mayor Hernandez to reduce the Council's travel budget by 50%. Motion carried by unanimous consent.

There was a legal question relative to whether or not the motion to reduce the travel budget applied to other elected officials such as the City Clerk and the City Treasurer.

City Attorney Garcia stated that there was no limitation on what budget the City Council could set.

Following a brief discussion on the travel budget allocated for the City Council, the consensus reached was to leave the amount at $ 3,000 per Council Member in terms of the travel budget.

Council Member Solache stated that for the record, he was giving up his$ 500.00 in lieu of cash and also giving up the $ 500.00 dollars for the current fiscal year, in addition to no medical benefits. Without objection it was so ordered.

The City Council engaged in a long discussion of the budget department by department. Members of the City Council commented that some of them had had meetings with the

6

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bargaining units and the consensus was that; 1) there would be no new positions added to the budget; and 2) any vacant positions were to be eliminated or frozen though the word frozen was preferred as these could be reinstated once the City's financial situation improved.

City Council

The City Council approved its budget as presented with the changes requested by Council Member Solache to reduce his travel budget by 50%; giving up his $500.00 cash in lieu; he stated that he was also giving up the $500.00 dollars salary for the current fiscal year as well as giving up medical benefits.

MOTION: It was moved by Mayor Pro Tem Castro, seconded by Council Member Santillan-Beas to approve the City Council's budget. Motion carried by unanimous consent.

City Clerk

There was a brief discussion relative to the City Clerk's budget. Mayor Pro Tem Castro suggested that the staffing levels in the City Clerk's Office be retained as they were currently until the issue of the penny tax was settled; that she was in agreement with funding the Deputy City Clerk position at 50% assuming the passing of the penny tax and that as soon as the penny tax passed that the Deputy City Clerk position be posted and funded from January 1 through June 301

\ 2017.

City Clerk Quinonez spoke about the budget stating that the City Clerk was accountable to the residents; that the Deputy City Clerk was to be properly selected following the right recruitment or personnel process including a panel for the selection; and that she is involved in the recruitment process.

MOTION: It was moved by Mayor Pro Tem Castro, seconded by Council Member Solache to approve the City Clerk's budget retaining the current staffing levels, freezing the position of the Deputy City Clerk for six months, funding the Deputy City Clerk position at 50% in Fiscal Year 2017 commencing in January 2017 subject to the penny tax being approved and with the caveat that the City Clerk be involved in the recruiting process. Motion carried by the following roll call vote:

SUBSEQUENT MOTION: It was moved by Council Member Alatorre to fill the vacant Deputy City Clerk position, and transfer the other position with the exception of the Office Assistant II position to another department. Motion fails for a lack of a second.

SUBSEQUENT MOTION: It was moved by Council Member Santillan-Beas that if the City was to fill the vacant Deputy City Clerk position that staff takes into consideration any employee that may be losing his or her job and that individual step in and be transferred

7


to the City Clerk's Department to do that job of Deputy City Clerk. Motion fails for a lack of a second.

ROLL CALL:

AYES:


COUNCIL MEMBERS SANTILLAN-SEAS, SOLACHE, CASTRO AND MAYOR HERNANDEZ COUNCIL MEMBER ALATORRE NONE NONE

Mayor Hernandez stated that before moving forward that there was a pending answer to the travel question as to whether or not the City Clerk was also willing to reduce her travel budget.

City Clerk Quinonez stated that she would rather not because she used her budget for learning opportunities and not just travel.

There was a brief discussion relative to the amount of allocation for the City Clerk's travel budget with members of the City Council noting that the proposed stated $7,000.

Finance Director Hall confirmed that the proposed request was for $7,000 but that the City Clerk's Office was due to bring an item to increase that amount.

City Clerk Quinonez stated that the $7,000 amount included travel budget for staff.

It was determined by order of the City Council that the City Clerk's travel budget be in line with the Ordinance in place, which stated that the travel budget for the City Clerk was set at $5,000 with the caveat that if the penny tax did not pass, that the City Clerk's travel budget will be reduced to $3,000 to reflect the same amount as the City Council's. Without objection, it was so ordered.

City Treasurer

There was a brief discussion regarding the City Treasurer's budget and the travel allocation for the City Treasurer with staff clarifying that the travel budget for the City Treasurer was set at $6,000 in accordance with a resolution in place.

MOTION: It was moved by Mayor Pro Tem Castro, seconded by Council Member Alatorre to accept staff's recommendation. Motion carried by unanimous consent.

City Manager and Technology and Media Support Services

Council Member Solache stated that the position of Assistant City Manager had been cut from the City Manager's budget proposal.

8

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MOTION: It was moved by Mayor Pro Tern Castro, seconded by Council Member Alatorre to approve the City Manager's proposed budget without the transfer of the Executive Assistant to the City Clerk. Motion carried by unanimous consent.

City Manager Beltran clarified that since the decision was made to leave the City Clerk's positions as they were, the City Manager's budget proposal did not include the transfer of the Executive Assistant to the City Clerk as that transfer was not taking place.

In the context of discussing the City Manager's budget, a discussion ensued relative to the Technology and Media and Support Services Department in relation to the position of the Interim Director and the assigned staff to that department, which were being proposed to be moved into the City Manager's Department.

MOTION: It was moved by Mayor Pro Tern Castro, seconded by Council Member Santillan-Beas to make the Interim Director of Technology & Media Support Services the official Director of that Department. Motion carried by unanimous consent.

Development, Compliance and Enforcement

MOTION: It was moved by Mayor Pro Tern Castro to accept staff's recommendation except for the elimination of the Redevelopment Associate position. Motion incorporated into Council Member Solache's later motion below.

There was a brief discussion in regards to the different positions in that department and the current staffing levels and the skill set of those in the department, in addition to the contracted positions and the number of hours worked.

The City Council expressed concerns with retaining individuals in contracted position and yet letting go of a City employee or deleting a position.

MOTION: It was moved by Council Member Solache, seconded by Council Member Alatorre to approve the top part of the proposed of the current structure besides the last row on the bottom as shown on page 87 retaining the Redevelopment Associate. Motion carried by unanimous consent.

MOTION: It was moved by Mayor Pro Tern Castro, seconded by Mayor Hernandez to accept staff's recommendation on the bottom portion of page 87 regarding the elimination of one permit technician in the Development, Compliance and Code Enforcement Department. Motion carried by the following roll call vote:

ROLL CALL:

AYES:

NOES:

COUNCIL MEMBERS SANTILLAN-BEAS, CASTRO AND MAYOR HERNANDEZ COUNCIL MEMBERS ALATORRE AND SOLACHE

9


ABSTAIN: NONE ABSENT: NONE

Finance

MOTION: It was moved by Mayor Hernandez, seconded by Mayor Pro Tern Castro to not approve any changes in Finance but to leave everything as was and wait for the outcome of the penny tax to make additional changes. Motion carried by unanimous consent.

Human Resources

MOTION: It was moved by Mayor Pro Tern Castro, seconded by Council Member Solache to approve budget as proposed. Motion carried by unanimous consent.

Public Relations

MOTION: It was moved by Mayor Pro Tern Castro, seconded by Council Member Santillan-Beas to eliminate the Public Relations Department. Motion carried by unanimous consent.

Public Safety

MOTION: It was moved by Mayor Pro Tern Castro, seconded by Council Member Santillan-Beas to accept staff's recommendation. Motion carried by unanimous consent.

Public Works

MOTION: It was moved by Mayor Pro Tern Castro, seconded by Council Member Santillan-Beas to accept staff's recommendation. No roll call taken. Council Members Alatorre and Solache voting no, Mayor Hernandez, Mayor Pro Tern and Council Member Santillan-Beas voting yes.

SUBSEQUENT MOTION: It was moved by Council Member Alatorre, seconded by Council Member Solache to eliminate the vacant positions and retain the Public Works Associate and the Building (CIP) Associate positions; leave the others pending for the next round. Motion carried by the following roll call vote:

ROLL CALL:

AYES: NOES:

ABSTAIN: ABSENT:

COUNCIL MEMBERS ALATORRE AND SOLACHE MAYOR HERNANDEZ, MAYOR PRO TEM CASTRO AND COUNCIL MEMBER SANTILLAN-SEAS NONE NONE

10


Following a series of motions, the City Council returned to the Public Works budget discussion.

MOTION: It was moved by Mayor Pro Tern Castro, seconded by Council Member Santillan-Beas to accept staffs recommendation to eliminate the two positions in the Public Works Department one the Building CIP Associate, the other, the Development Public Works Associate. Motion carried by the following roll call vote.

ROLL CALL:

AYES:


COUNCIL MEMBERS SANTILLAN-SEAS, MAYOR PRO TEM CASTRO AND MAYOR HERNANDEZ COUNCIL MEMBERS ALATORRE AND SO LACHE NONE NONE

Recreation and Community Services

MOTION: It was moved by Mayor Pro Tern Castro, seconded by Council Member Alatorre to accept staffs recommendation except for the elimination of the Senior Division Recreation Coordinator. Motion carried by unanimous consent.

MOTION: It was moved by Council Member Santillan-Beas, seconded by Mayor Pro Tern Castro to close the public hearing. Motion carried by unanimous consent.

MOTION: It was moved by Mayor Pro Tern Castro, seconded by Council Member Santillan-Beas to approve the complete budget subject to the specific modifications as discussed. Motion carried by unanimous consent.

CONSENT CALENDAR

MOTION: It was moved by Council Member Solache, seconded by Mayor Pro Tern Castro to approve the consent calendar with the exception of item 14, which was pulled for a separate discussion. Motion carried by unanimous consent with no roll call taken.

Council Member Santillan-Beas requested that item No. 14 pulled.

City Attorney Garcia commented that he wanted to make a comment on item No. 11 for the record; that his comments related to agreement with the Water Replenishing District of Southern California; stated that recently there had been manganese contamination in the nearby water district; that the City of Lynwood had wells power organic compounds; that the City Council may wish to consider forming an ad-hoc committee to address the continuing problem of contamination of water wells; that this appeared to be an on-going problem in Huntington Park, Lynwood, Compton and the nearby water districts within the nearby radius.

11

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Mayor Hernandez stated that he would like to recommend putting an ad-hoc committee for the water. He stated that he was requested to be part of that ad-committee if allowed along with Council Member Santillan-Beas.

City Manager Beltran clarified the purpose of the ad-hoc committee stating that the purpose was to address water, quality, water supply and the infrastructure associated with the City's delivery of water to the residents and the businesses.

Without objection, it was so ordered to form the ad-hoc water quality, supply and infrastructure committee.

Item #10. APPROVAL OF THE WARRANT REGISTER

ROLL CALL

AYES:


COUNCIL MEMBERS ALATORRE, SANTILLAN-SEAS, SOLACHE, CASTRO AND MAYOR HERNANDEZ NONE NONE NONE


Item #11. APPROVAL OF AGREEMENT WITH THE WATER REPLENISHMENT DISTRICT OF SOUTHERN CALIFORNIA FOR WELLHEAD TREATMENT FOR WATER WELL NO. 11.

RESOLUTION NO. 2016.151 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, APPROVING AN AGREEMENT BY AND BETWEEN THE CITY OF LYNWOOD AND THE WATER REPLENISHING DISTRICT OF SOUTHERN CALIFORNIA (WRD) FOR WELLHEAD TREATMENT FOR WATER WELL NO. 11 AND APPROVING AN APPROPIRATION OF $100,000 TO COVER PROJECT COSTS NOT OTHERWISE COVERED BY THE WRD APPROVED BUDGET

Item #12. REVIEW OF CHANGE ORDERS ISSUED FOR THE HAM PARK COMMUNITY CENTER PROJECT AND AUTHORIZATION FOR THE CITY MANAGER TO APPROVE CHANGE ORDERS UP TO THE AVAILABLE CONTINGENCY AMOUNT

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RESOLUTION NO. 2016.152 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, REVIEWING THE CHANGE ORDERS ISSUED ON THE YVONNE BURKE-JOHN D. HAM PARK COMMUNITY CENTER PROJECT (CIP NUMBER 4011.67.007) AND AUTHORIZING THE CITY MANAGER TO APPROVE CHANGE ORDERS UP TO THE AVAILABLE CONTINGENCY AMOUNT

Item #13. CALIFORNIA CONSULTING, LLC AGREEMENT

RESOLUTION NO. 2016.153 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH CALIFORNIA CONSULTING, LLC TO PROVIDE GRANT WRITING SERVICES TO THE CITY UNTIL JUNE 30, 2017

Item #14. FUND APPROPRIATION FOR THE SIDEWALK IMPROVEMENT PROJECT NO. 4011.68.022 (PULLED)

Council Member Santillan-Beas stated that it had been brought to her attention by two Council Members from the City of South Gate to look into wheelchair access ramps at the sidewalk of Long Beach Boulevard and Tweedy Avenue, the southwest corner and asked whether or not there was a ramp for wheelchair access; she requested that staff look into it and report back.

Public Works staff responded that there was a project on Long Beach Boulevard all the way up to Tweedy Avenue, which will address all of these concerns.

MOTION: It was moved by Council Member Santillan-Beas, seconded by Mayor Pro Tern Castro to approve staff's recommendation. Motion carried by unanimous consent.

RESOLUTION NO. 2016.154 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO APPROPRIATE $45,000 FROM THE UNAPPROPRIATED TRANSPORTATION DEVELOPMENT ACT, ARTICLE 3 FUNDS TO THE SIDEWALK IMPROVEMENT PROJECT, PROJECT NO. 4011.68.022 AND APPROVING CONTRACT CHANGE ORDER NO. 1 IN AN AMOUNT NOT TO EXCEED $45,000 BETWEEN THE CITY AND KALBAN INC.; AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT CHANGE ORDER

Item #15. APPROVAL OF A CONCEPTUAL DESIGN, FUND APPROPRIATION AND CONTRACT AMENDMENT FOR THE CARLIN AVENUE AND OLANDA STREET, STREET IMPROVEMENT PROJECT, PROJECT NO. 4011.68.017

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RESOLUTION NO. 2016.155 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA APPROVING THE CONCEPTUAL DESIGN FOR THE CARLIN AVENUE AND OLANDA STREET PROJECT AND AUTHORIZING THE CITY MANAGER TO APPROPRIATE $90,000 FROM THE UNAPPROPRIATED PROP C FUND TO CARLIN AVENUE AND OLANDA STREET, STREET IMPROVEMENT PROJECT, PROJECT NO. 4011.68.017 AND TO AMEND THE CONTRACT WITH INFRASTRUCTURE ENGINEERS IN THE AMOUNT OF $21,619 TO COVER THE DESIGN COST OF THE INTERSECTION

Item #16. REQUEST FROM ABANDONED CHILDREN OF NICARAGUA/CENTRAL AMERICAN FOUNDATION TO USE THE LYNWOOD CITY PARK FOR A CULTURAL FESTIVAL

RESOLUTION NO. 2016.156 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA APPROVING THE USE OF LYNWOOD CITY PARK FOR A CULTURAL FESTIVAL PRODUCED BY THE ABANDONED CHILDREN OF NICARAGUA/CENTRAL AMERICAN FOUNDATION TO BE HELD ON AUGUST 7 AND 28, 2016

NEW/OLD BUSINESS

Item #17. RESOLUTION ESTABLISHING THAT THE CITY ATTORNEY'S OFICE SHALL MANAGE AND SUPERVISE ALL LEGAL AFFAIRS OF THE CITY, INCLUDING ALL SPECIAL COUNSEL HIRED BY THE CITY, DETERMINE WHICH COUNSEL SHALL STAFF ALL OF THE CITY RELATED AGENCIES, AND SOLELY PROPOSE DEFENSE COUNSEL, WITH THE APPROVAL OF COUNCIL, TO THE THIRD-PARTY ADMINISTRATOR AND TO THE CITY'S RISK MANAGEMENT AND INSURANCE PROVIDER

MOTION: It was moved by Mayor Pro Tern Castro, seconded by Council Member Solache to accept staffs recommendation. Motion carried by the following roll call vote:

ROLL CALL:

AYES:


COUNCIL MEMBERS ALATORRE, SANTILLAN-SEAS, SOLACHE, CASTRO AND MAYOR HERNANDEZ NONE NONE NONE

RESOLUTION NO. 2016.157 ENTITLED: A RESOLUTION ESTABLISHING THAT THE CITY ATTORNEY'S OFFICE SHALL MANAGE AND SUPERVISE ALL LEGAL AFFAIRS OF THE CITY, INCLUDING ALL SPECIAL COUNSEL HIRED BY THE CITY, DETERMINE WHICH COUNSEL SHALL STAFF ALL OF THE CITY RELATED AGENCIES, AND SOLELY PROPOSE DEFENSE

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COUNSEL, WITH THE APPROVAL OF COUNCIL, TO THE THIRD-PARTY ADMINISTRATOR AND TO THE CITY'S RISK MANAGEMENT AND INSURANCE PROVIDER

Item #18. AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA AMENDING SECTION 6-3.10 OF THE LYNWOOD MUNICIPAL CODE ON PURCHASING AUTHORITY LIMITS AND ESTABLISHING THAT THIS AMENDMENT MAY NOT BE CHANGED UNLESS MODIFIED BY A 4/5 VOTE OF THE CITY COUNCIL.

MOTION: It was moved by Council Member Santillan-Beas, seconded by Council Member Alatorre to accept staff's recommendation. Motion carried by the following roll call vote:

ROLL CALL:

AYES:


COUNCIL MEMBERS ALATORRE, SANTILLAN-SEAS, SOLACHE, AND MAYOR PROTEM CASTRO NONE (Mayor Hernandez stepped off the dais) NONE

ORDINANCE NO. 1685 ENTITLED: AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA AMENDING SECTION 6-3.10 OF THE LYNWOOD MUNICIPAL CODE ON PURCHASING AUTHORITY LIMITS AND ESTABLISHING THAT THIS AMENDMENT MAY NOT BE CHANGED UNLESS MODIFIED BY A 4/5 VOTE OF THE CITY COUNCIL (FIRST READING AND INTRODUCTION)

Item #19. AN ORDINANCE OF THE CITY OF LYNWOOD, CALIFORNIA AMENDING SECTION 6-3.10 OF THE LYNWOOD MUNICIPAL CODE ON PURCHASING AUTHORITY LIMITS AND ESTABLISHING THAT THIS AMENDMENT MAY NOT BE CHANGED UNLESS MODIFIED BY A 4/5 VOTE OF THE CITY COUNCIL

MOTION: It was moved by Council Member Solache, seconded by Council Member Alatorre to accept staff's recommendation. Motion carried by unanimous consent.

ORDINANCE NO. 1686 ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA AMENDING SECTION 6-3.10 OF THE LYNWOOD MUNICIPAL CODE ON PURCHASING AUTHORITY LIMITS AND ESTABLISHING THAT THIS AMENDMENT MAY NOT BE CHANGED UNLESS MODIFIED BY A 4/5 VOTE OF THE CITY COUNCIL (FIRST READING AND INTRODUCTION)

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Item #20.


REQUEST TO APPROVE A RESOLUTION EXPRESSING THE COUNCIL'S INTENT TO PRIORITIZE SPENDING OF THE PROPOSED 2016 TRANSACTIONS AND USE TAX (TUT) REVENUE FOR INFRASTRUCTURE FUNDING, SAFETY PURPOSES, AND PARKS AND RECREATION PROGRAMS

MOTION: It was moved by Council Member Santillan-Beas, seconded by Council Member Alatorre to accept staff's recommendation. Motion carried by unanimous consent.

RESOLUTION NO. 2016.158 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA EXPRESSING THE COUNCIL'S INTENT TO PRIORITIZE SPENDING OF THE PROPOSED 2016 TRANSACTIONS AND USE TAX (TUT) REVENUE FOR INFRASTRUCTURE FUNDING, SAFETY PURPOSES, AND PARKS AND RECREATION PROGRAMS

Item #21. CITIZENS' TRANSACTION AND USE TAX COMMITTEE

MOTION: It was moved by Council Member Solache, seconded by Council Member Santillan-Beas to accept staff's recommendation. Motion carried by unanimous consent.

RESOLUTION NO. 2016.159 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA ESTABLISHING AN INDEPENDENT TRANSACTIONS AND USE TAX CITIZENS' ADVISORY COMMITTEE

Item #22. FISCAL CONTROL MEASURE HIRING FREEZE

MOTION: It was moved by Council Member Santillan-Beas, seconded by Mayor ProTem Castro to accept staff's recommendation. Motion carried by unanimous consent.

RESOLUTION NO. 2016.160 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA IMPOSING A HIRING FREEZE AND MAINTAINING ALL CURRENT VACANCIES UNFILLED FOR FY 16-17, UNLESS THE RESOLUTION IS MODIFIED BY A 4/5 VOTE OF THE CITY COUNCIL

Item #23. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA DECLARING A STATE OF FISCAL EMERGENCY AND PLACING A PENNY BALLOT INIATIVE AND "RAINY DAY" FUND MEASURE BEFORE THE VOTERS OF THE CITY OF LYNWOOD

MOTION: It was moved by Council Member Santillan-Beas, seconded by Council Member Alatorre to accept staff's recommendation. Motion carried by unanimous consent.

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Lynwood City Council Regular Meeting Minutes-July 19,2016

ROLL CALL:

AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-SEAS, SOLACHE, CASTRO AND MAYOR HERNANDEZ

NOES: NONE ABSTAIN: NONE ABSENT: NONE

RESOLUTION NO. 2016.161 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA UNANIMOUSLY DECLARING A FISCAL EMERGENCY IN THE CITY OF LYNWOOD

RESOLUTION NO. 2016.162 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA CALLING AND GIVING NOTICE OF THE HOLDING OF A SPECIAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2016, FOR THE SUBMISSION TO THE VOTERS OF A QUESTION RELATING TO THE ESTABLISHMENT OF A TRANSACTIONS AND USE TAX AND "RAINY DAY" FUND TO BE ADMINISTERED BY THE STATE BOARD OF EQUALIZATION

RESOLUTION NO. 2016.163 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A SPECIAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2016, WITH THE STATEWIDE GENERAL PRESIDENTIAL ELECTION TO BE HELD ON THAT DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE

RESOLUTION NO. 2016.164 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA SETTING PRIORITIES FOR FILING WRITTEN ARGUMENTS AND REBUTTALS REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS

RESOLUTION NO. 2016.165 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA APPROVING THE FORM OF THE ORDINANCE TO BE SUBMITTED TO THE VOTERS

Item #24. APPROVAL OF BOND COUNSEL AND BOND UNDERWRITER FOR THE PROPOSED LYNWOOD UTILITY AUTHORITY ENTERPRISE REFUNDING REVENUE BONDS, SERIES 2016A PUBLIC SALE (PULLED)

Item removed from the agenda at the request of staff by Minute Order No. 2016.94.

Item #25. AGREEMENT WITH INFRASTRUCTURE ENGINEERS FOR PROFESSIONAL PLAN CHECK AND BUILDING INSPECTION SERVICES

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Lynwood City Council Regular Meeting Minutes-July 19,2016

Council Member Alatorre sought clarification with respect to the scope of services to be rendered.

MOTION: It was moved by Council Member Alatorre to approve agreement with the exception of item No. 4 on Exhibit A related to the services of the Planning Technician. Motion dies for a lack of a second.

MOTION: It was moved by Mayor Pro Tern Castro, seconded by Council Member Santillan-Beas to accept staff's recommendation. Motion carried by the following roll call vote:

ROLLCALL:

AYES:


COUNCIL MEMBERS SANTILLAN-SEAS, MAYOR PRO TEM CASTRO AND MAYOR HERNANDEZ COUNCIL MEMBERS ALATORRE AND SOLACHE NONE NONE

RESOLUTION NO. 2016.168 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA AUTHORIZING A CONTRACT WITH INFRASTRUCTURE ENGINEERS FOR PROFESSIONAL PLAN CHECK AND BUILDING INSPECTION SERVICES AND FOR THE MAYOR TO EXECUTE THE CONTRACT AMENDMENT IN A FORM APPROVED BY THE CITY ATIORNEY THROUGH AUGUST 5, 2018 AND FOR A NOT TO EXCEED AMOUNT OF $465,000

CLOSED SESSION

City Attorney led the City Council into closed session at 9:53 p.m.

MOTION: It was moved by Mayor Pro Tern Castro, seconded by Council Member Solache to recess to closed session at 9:53 p.m. Motion carried by unanimous consent.

The City Council reconvened at 10:27 p.m.

Item #26. CLOSED SESSION ITEMS


CONFERENCE WITH LABOR NEGOTIATORS

Agency Designated Representatives: Haydee M. Sainz, Director of Human Resources and Risk Management

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Lynwood City Council Regular Meeting Minutes -July 19, 2016

Employee Organization: LEA/AFSCME Local 1920 LEMG (Lynwood Employees Management Group)


B. With respect to every item of business to be discussed in closed session pursuant to Section 54956.8:

CONFERENCE WITH REAL PROPERTY NEGOTIATORS

Property: CaiTrans No. 058166-01-01

Agency Negotiator: J. Arnoldo Beltran, City Manager

Negotiating Parties: CaiTrans

Under Negotiation: Price and Terms

There was no reportable action. Direction was provided to the City Manager.

C. With respect to every item of business to be discussed in closed session pursuant to Government Code Section 54956.9:

CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)

1. Name of Case: Ledesma v. City of Lynwood, Case No. BC566051


ADJOURNMENT

Having no further discussion, it was moved by Mayor Hernandez to adjourn the meeting, seconded by Council Member Solache and carried to adjourn the regular Lynwood City Council meeting at 10:28 p.m.


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Item #1.


SEPTEMBER 20, 2016

CALL TO ORDER






PRESENT: COUNCIL MEMBERS ALATORRE (Arrived during closed session), SANTILLAN-BEAS, SOLACHE, CASTRO AND MAYOR HERNANDEZ


Item #4 PLEDGE OF ALLEGIANCE


Item #5. INVOCATION


Item #6. PRESENTATIONS/PROCLAMATIONS • Business of the Month

Team Challenge International was presented with a plaque recognizing the positive impact on the community in assisting people to recover from addictions

• Sheriff Captain Carter - Update on Law Enforcement Issues

Lieutenant Chavez reported on a couple of events including the community academy stating that there was still plenty of room if anyone wanted to participate; she also brief the Council on the community policing survey conducted recently in unincorporated areas, which provided valuable information to improve upon services.

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Lynwood City Council The Regular Meeting Minutes- September 20, 2016

• City Council Members Reporting on Meetings Attended (Gov. Code Section 53232.3 (D)).

Council Member Santillan-Beas reported on a community garden project over the past weekend and requested that a brief video clip presentation be included in the agenda for the next meeting under presentations.

MOTION: It was moved by Mayor Pro Tem Castro, seconded by Council Member Solache to recess to the Lynwood Successor Agency regular meeting. Motion carried by unanimous consent.

Item #7. CITY OF LYNWOOD AS THE SUCCESSOR AGENCY TO THE LYNWOOD REDEVELOPMENT AGENCY

MOTION: It was moved by Council Member Castro, seconded by Council Member Solache to recess to the City of Lynwood as the Successor Agency to the Lynwood Redevelopment Agency at 6:33p.m. Motion carried by unanimous consent.

The City Council recessed to the Successor Agency meeting at 6:33 p.m.

The City Council reconvened to the regular meeting at 6:47 p.m.


Mayor Hernandez set the rules stating that in consideration of the subject matter and in the spirit of fairness, he would allow only 10 speakers to speak in favor of item No. 21 and 10 speakers against item No. 21; that the time allowed would be 2 minutes per speaker.

Mayor ProTem Castro read into the record the rules of decorum.

Aaron Pearl representative of the Lynwood Employee Association (AFSCME local 920) urged the City Council to reconsider the dismissal of a staff member facing a layoff notice to take effect October 1.

The following individuals spoke against item No. 21, regarding medical cannabis cultivation.

Cecilia Amezquita Irene Garcia Danny Sanchez Carmen Hernandez Pamela Munguia Maria Robles Javier Florez Roberto Castro Martina Rodriguez Marcus Oliva

2

Raul Riesgo AI Vederian Joaquin Mesinas


The following individuals spoke in favor of item No. 21, regarding medical cannabis cultivation.

Ted Lewinsky Torey Gonzalez Greg Lopez Silvia Ortiz Jim Gonzalez Amado Moreno Francisco Guerva


Harry Gibbons spoke about a request to install a pedestrian pole at the intersection of Martin Luther King, Jr. Boulevard and stated that there was a bad accident, which had impact a business on Long Beach Boulevard and Atlantic Avenue.

Joaquin Mesinas spoke about public safety issues in the community.

Julian Del Reai-Calleros spoke about parking issues; the cannabis proposal and the fact that come November, the state may legalize recreational cannabis.

Martina Rodriguez, Ana Maria Barraza, M. Ortiz and Alma Sanchez spoke against the medical cannabis proposal.

Paulette Bradley commented on the penny tax and how much it was needed in Lynwood.


Mayor Pro Tern Castro made comments relative to her support for the medical cannabis proposal in relation to budgetary issues and the challenges the city was facing; spoke about maintaining city services such as maintaining parks and providing essential services; that the City needed to generate revenue.

Mayor Hernandez spoke about the dynamics of City Council proceedings; mentioned that people had the right to practice to what they wanted to practice; that people did not have the right to impose their beliefs upon others; that people had the right to be who they wanted to be; commented that as a City, we should focus on the positive and the progress that had been made with many city improvements.

PUBLIC HEARING

Item #8. LYNWOOD UTILITY AUTHORITY ENTERPRISE REFUNDING REVENUE BONDS, SERIES 2016A

3


Item heard in conjunction with item No. 4 on the regular Lynwood Utility Authority agenda.

MOTION: It was moved by Mayor Pro Tem Castro, seconded by Council Member Santillan-Beas to open the public hearing for item No. 4 of the Lynwood Utility Authority and item No. 8 of the City Council concurrently. Motion carried by unanimous consent.

Finance Director Hall presented the staff report.

Member Alatorre requested that these resolutions be amended to reflect current staff's titles.

MOTION: It was moved by Mayor Pro Tem Castro, seconded by Council Member Santillan-Beas to close the public hearing. Motion carried by unanimous consent.

MOTION: It was moved by Council Member Alatorre, seconded by Mayor Hernandez to approve staffs recommendation subject to staff making the changes to the resolutions with respect to staff's titles. Motion carried by the following roll call vote:

ROLL CALL:

AYES:


MEMBERS ALATORRE, SANTILLAN-SEAS, SOLACHE, CASTRO AND MAYOR HERNANDEZ NONE NONE NONE

RESOLUTION NO. 2016.202 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF LYNWOOD APPROVING THE ISSUANCE AND SALE BY THE LYNWOOD UTILITY AUTHORITY OF NOT TO EXCEED $16,000,000 PRINCIPAL AMOUNT OF ITS LYNWOOD UTILITY AUTHORITY ENTERPRISE REVENUE BONDS, 2016 SERIES A, AND AUTHORIZING AND DIRECTING THE EXECUTION THEREOF AND AUTHORIZING ACTIONS RELATED THERETO

RESOLUTION NO. 2016.006 ENTITLED: A RESOLUTION OF THE LYNWOOD UTILITY AUTHORITY APPROVING THE ISSUANCE AND SALE BY THE LYNWOOD UTILITY AUTHORITY OF NOT TO EXCEED $16,000,000 PRINCIPAL AMOUNT OF ITS LYNWOOD UTILITY AUTHORITY ENTERPRISE REVENUE BONDS, 2016 SERIES A, APPROVING AN INDENTURE OF TRUST, REFUNDING ESCROW AGREEMENTS, A BOND PURCHASE AGREEMENT, A CONTINUING DISCLOSURE AGREEMENT AND A PRELIMINARY OFFICIAL STATEMENT, AUTHORIZING AND DIRECTING THE EXECUTION THEREOF AND AUTHORIZING ACTIONS RELATED THERETO

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Item #9. PUBLIC HEARING TO CONSIDER OPTERRA'S ENERGY SERVICES CONTRACT AND PROVIDE DIRECTION TO STAFF ON HOW TO PROCEED.

City Manager Beltran stated that item No. 9 was to be removed from the agenda at the request of staff. Without any objection, it was so ordered.

Item removed by Minute Order No. 2016-118.

CONSENT CALENDAR

MOTION: It was moved by Mayor Pro Tern Castro, seconded by Mayor Hernandez to pull item No. 21 relative to the cultivation of medical cannabis from the consent calendar. Motion carried by the following roll call vote:

Mayor Pro Tern Castro requested that item No. 21 be pulled.

ROLL CALL:

AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-SEAS, SOLACHE, CASTRO AND MAYOR HERNANDEZ

NOES: NONE ABSTAIN: NONE ABSENT: NONE

Item #21. STATUS REPORT ON ORDINANCE ADDING CHAPTER 4 SECTION 34 TO TITLE 4 LICENSING AND BUSINESS REGULATIONS OF THE LYNWOOD MUNICIPAL CODE RELATING TO THE MEDICAL CANNABIS CULTIVATION- AND MANUFACTURING-BUSINESS, TO INCORPORATE THE PLANNING COMMISSION ZONING RECOMMENDATION (PULLED) (ITEM HEARD OUT OF ORDER)

City Attorney Garcia stated that this was a status report from the Planning Commission to the City Council; he provided a brief background on the subject matter mentioning the September 6, first reading and introduction of the proposed ordinance that was considered by the City Council; stated that on September 13, the Planning Commission had changed the zoning designation; that there was no action needed.

A lengthy discussion took place with respect to the cultivation and manufacturing of medical cannabis in the City of Lynwood. Members of the City Council offered their arguments as to why this was a good idea citing economic, quality of life and financial reasons while other members of the City Council expressed concerns about the proposal on dissenting grounds and echoed the concerns of many of the citizens who provided public input.

MOTION: It was moved by Mayor Pro Tern Castro, seconded by Mayor Hernandez to receive and file status report relating medical cannabis cultivation and manufacturing. Motion carried by the following roll call vote:

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ROLL CALL:

AYES: MAYOR PROTEM CASTRO AND MAYOR HERNANDEZ NOES: COUNCIL MEMBERS ALATORRE AND SOLACHE ABSTAIN: COUNCIL MEMBER SANTILLAN-SEAS ABSENT: NONE

Council Member Santillan-Beas requested that item No. 19 be pulled.

MOTION: It was moved by Mayor Pro Tem Castro, seconded by Council Member Solache to approve the rest of the consent calendar, with the exception of item No. 19, which was pulled for a separate discussion.

City Manager Beltran stated that the record should reflect that Council Member Alatorre had left the meeting at 9:15 p.m. and consequently had not participated in voting on the consent calendar items.

ROLL CALL:

AYES: COUNCIL MEMBER SANTILLAN-SEAS, SOLACHE, CASTRO AND MAYOR HERNANDEZ

NOES: NONE ABSTAIN: NONE ABSENT: COUNCIL MEMBER ALATORRE (Left meeting at 9:15p.m.)

Item #10. MINUTES OF PREVIOUS MEETINGS:

Special Meeting- August 2, 2016 Regular Meeting -August 2, 2016 Special Meeting- September 6, 2016 Regular Meeting- September 6, 2016

Approved by Minute Order No. 2016-119.

Item #11. APPROVAL OF THE WARRANT REGISTERS


Item #12. APPROVE THE PURCHASE OF SIX (6) CHARGING STATIONS FOR THE PUBLIC WORKS YARD

RESOLUTION NO. 2016.204 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE PURCHASE OF SIX CHARGING STATIONS WITH CHARGE POINT FOR THE PUBLIC WORKS YARD THROUGH A 4/5 VOTE OF THE CITY

6


COUNCIL THAT THE ACQUISITION MAY BE MORE ECONOMICALLY AND EFFICIENTLY EFFECTED THROUGH ALTERNATE PROCEDURE UNDER 6-3.13(A)(3); AND APPROVING THE APPROPRIATION FROM UNAPPROPRIATED AB2766 FUNDS

Item #13. CONSTRUCTION CONTRACT AWARD -WISCONSIN AVENUE, SEQUOIA DRIVE, MICHIGAN AVENUE AND CORNISH AVENUE STREET IMPROVEMENT PROJECT, PROJECT NO. 4011.68.026

RESOLUTION NO. 2016.205 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, AWARDING A CONTRACT TO PALP INC. DBA EXCEL PAVING COMPANY AS THE LOWEST RESPONSIBLE BIDDER IN THE AMOUNT OF $644,496 FOR THE STREET AND WATER IMPROVEMENT, WISCONCIN AVENUE, SEQUOIA DRIVE, MICHIGAN AVENUE AND CORNISH AVENUE PROJECT; PROJECT NUMBER 4011.68.026, AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT

Item #14. APPROVAL OF AN AGREEMENT WITH AEL TO PROVIDE A MATERIALS AND GEOTECHNICAL INSPECTION TESTING FOR THE CITY HALL ANNEX (67.011)

RESOLUTION NO. 2016.206 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING AN AGREEMENT BETWEEN THE CITY AND AEL TO PROVIDE MATERIALS AND GEOTECHNICAL INSPECTION AND TESTING FOR THE CITY HALL ANNEX (67.011)

Item #15. CLAIM FOR DAMAGES BY TRACEY FORD

Denied by Minute Order No. 2016-120.

Item #16. CLAIM FOR DAMAGES BY NOHEMI EUPROPA SORIANO


Item #17. CLAIM FOR DAMAGES BY GLADYS MICHELLE PALOMERA


Item #18. CLAIM FOR DAMAGES BY LORENZO PRECIADO


Item #19. CLAIM FOR DAMAGES BY TOMMY CALLAHAN (PULLED)

Council Member Santillan-Beas inquired as to why for a $ 78.82 dollar claim, there were certain documents that were included with personal information about the claimant.

7


City Manager Beltran stated that he too had similar concerns and that he was not clear as to why those documents were requested or needed.

Mayor Pro Tem Castro articulated that direction had been provided to staff in the past for staff not to waste the City Council's time on issues such as this and asked that perhaps a policy could be developed to give the City Manager the authority to approve these types of claims administratively below a certain amount or threshold or anything below $250.00.

MOTION: It was moved by Council Member Santillan-Beas, seconded by Mayor Pro Tem Castro to approve the claim. Motion carried by unanimous consent.


Item #20. CITY SURPLUS AND OBSOLETE VEHICLES

NEW/OLD BUSINESS

Item #22. CONSIDERATION OF APPOINTMENT TO THE PLANNIG COMMISSION

Item continued by Minute Order No. 2016-125.

ADJOURNMENT

Having no further discussion, it was moved by Mayor Pro Tem Castro to adjourn the meeting, seconded by Council Member Solache and carried to adjourn the regular Lynwood City Council meeting at 9:47 p.m.


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Item #1.

LYNWOOD CITY COUNCIL SPECIAL MEETING September 20, 2016

CALL TO ORDER

The City Council of the City of Lynwood met in a special meeting in the Council Chambers, 11330 Bullis Road, Lynwood, CA on the above date at 5:05 p.m.

The special meeting of the City Council scheduled for 5:00 p.m., Successor Agency meetings and the Lynwood Housing Authority were opened concurrently to discuss closed session items.

MOTION: It was moved by Council Member Santillan-Beas, seconded by Mayor Pro Tern Castro to open the Special City Council meeting at 5:05 p.m. Motion carried by unanimous consent.

MOTION: It was moved by Council Member Santillan-Beas, seconded by Mayor Pro Tern Castro to open the Lynwood Successor Agency meeting at 5:05 p.m. Motion carried by unanimous consent.

MOTION: It was moved by Commissioner Santillan-Beas, seconded by Vice Chair Castro to open the Lynwood Housing Authority meeting at 5:05 p.m. Motion carried by unanimous consent.

Mayor/Chair Hernandez presiding.


City Clerk/Secretary Quinonez announced that the agenda had been duly posted in accordance with the Brown Act.


PRESENT: COUNCIL MEMBERS/COMMISSIONERS ALATORRE, SANTILLANSEAS, SOLACHE, MAYOR PRO TEMNICE CHAIR CASTRO AND MAYOR/CHAIR HERNANDEZ

STAFF PRESENT: City Manager/Executive Director Beltran, City Attorney/Authority Counsel Garcia, City Clerk/Secretary Quinonez, Executive Assistant to City Clerk Betancur and-City Treasurer Camacho.


The Pledge was postponed to the regular meeting at 6:00 p.m. 1

Item #5. INVOCATION

The invocation was postponed to the regular meeting at 6:00 p.m.

Item #6.

Item #7.


NONE


NONE

CLOSED SESSION

Council Recess to: • City of Lynwood as the Successor Agency to the Lynwood

Redevelopment Authority • Lynwood Housing Authority

Closed Session Items

City Attorney/Authority Counsel Garcia led the City Council into closed session at 5:06 p.m.

MOTION: It was moved by Council Member/Commissioner Santillan-Beas, seconded by Council Member/Commissioner Solache to recess to closed session at 5:06 p.m. Motion carried by unanimous consent.

The City Council, Lynwood Successor Agency and Lynwood Housing Authority reconvened to the regular City Council meeting at 6:11 p.m.

City Attorney/Authority Counsel Garcia reported:


CONFERENCE WITH LABOR NEGOTIATORS Agency Designated Representatives: Haydee M. Sainz, Director of Human

Resources and Risk Management

Employee Organization: LEAIAFSCME Local1920 LEMG (Lynwood Employees Management Group)

2

There was direction provided to staff and there was no reportable action.

B. With respect to every item of business to be discussed in closed session pursuant to Government Code Section 54956.9: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATIONGovernment Code section 54956.9(d)(1)

1. Name of Case: Los Angeles Superior Court Case No. BS 106 592, Esperanza Rogel, et al. vs Redevelopment Agency of the City of Lynwood

2. Name of Case: Sacramento Superior Court Case No. 34-2014-80001977, Esperanza Rogel, et al. vs Redevelopment Agency of the City of Lynwood


C. With respect to every item of business to be discussed in closed session pursuant to Government Code Section 54956.9:

CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATIONGovernment Code section 54956.9 (d)(1)

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9:

Number of Cases: One

MOTION: It was moved by Mayor/Chair Hernandez, seconded by Council Member/Commissioner Solache to approve a labor resolution regarding C.S. Legacy and Cal-State Construction and VA and Sons Welding, which was recommended by the labors and the agreement was in the amount of $60, 076.94 and it released the City from any further liability in this matter.

MOTION: It was moved by Mayor Pro TemNice Chair Castro, seconded by Council Member/Commissioner Solache to close all of the special meetings including the City Council, Lynwood Successor Agency and Lynwood Housing Authority at 6:10p.m.

ADJOURNMENT

Having no further discussion, it was moved by Council· Member/Commissioner Solache, seconded by Council Member/Commissioner Alatorre to adjourn the Special City Council

3

meeting and the regular City of Lynwood as Successor Agency to the Lynwood Redevelopment Agency meeting at 6:10p.m. and recess to the Lynwood Housing Authority meeting.


4

DATE:

TO:

APPROVED BY:

PREPARED BY:

SUBJECT:

Recommendation:

AGENDASTAFFREPORT

October 18, 2016

Honorable Mayor and Members of the City Council

J. Arnoldo Beltran, City Manager~

Christy Valencia, Finance Manager !!/! Lilly Hampton, Accounting Technician

Approval of the Warrant Registers

Staff respectfully recommends that the Lynwood City Council approve the warrant registers dated October 18,2016 for FY 2015-2016 and FY 2016-2017.

-------------------Attached Warrant Registers dated October 18, 2016---------------

AGENDA ITEM

q

vchlist

10/13/2016 12:21:57PM

Bank code: apbank

Voucher Date Vendor -----------------1002502 1016/2016 000053 CALPERS

1002503 9/30/2016 005859 ADAMS, LUTHER

1002504 9/30/2016 007117 BROOKS, REGINA

1002505 9/3012016 005861 CABARET, MARILYN

1002506 9/3012016 005862 COBB, LAFEVEVA

1002507 9/3012016 006115 COULSON- JOHNSON, SERENA

FY-2016-2017

Electronic Financial Transaction List City of Lynwood

Invoice PO#

Page: 1

--------------- DescriptionfAccount Amount

2121

005859103116

007117103116

005861103116

005862103116

006115103116

MEDICAL PREMIUM-1012016 1011.20140 7151.35.355.64012 7151.35.355.64399

Total:

144,636.57 38,134.99

608.64 183,380.20

REIMB-RETIREE MEDICAL PREMIUM-1012016 7151.35.355.64012

Total:


Total:


Total:


Total:


Page:

241.38 241.38

418.83 418.83

516.96 516.96

172.23 172.23

688.22

vchlist Page: 2

10/13/2016 12:21:57PM


Bank code:

Voucher

1002507

1002508

1002509

1002510

1002511

1002512

1002513

1002514

1002515

1002516

apbank

Date Vendor Invoice PO # Description/Account Amount ~~-----------------------------------------------------~--------------------------

9/30/2016 006115 006115 COULSON- JOHNSON. SERENA (Continued)

9/30/2016 006336 DELGADO, ARTHUR 006336103116

9/30/2016 005864 DRIVER, CELESTE 005864103116

9/30/2016 008557 GRAHAM, EUGENIA 008557103116

9/30/2016 000799 LORNA HAWKINS 000799103116

9/30/2016 006915 HERNANDEZ, MARIA 006915103116

9/30/2016 006123 LIMON, ISMAEL 006123103116

9/30/2016 005870 MCCONNAUGHEY, JOHN 005870103116

9/30/2016 005982 MCCLOUD, WILLIAM 005982103116

9/30/2016 005871 MILLS, GILBERT 005871103116

Total:

REIMB-RETIREE MEDICAL PREMIUM-10/2016

7151.35.355.64012 Total:

REIMB-RETIREE MEDICAL PREMIUM-10/2016 7151.35.355.64012

Total:


Total:


Total:


Total:


7151.35.355.64012 Total:


Total:


Total:


688.22

195.98 195.98

195.98 195.98

195.98 195.98

480.05 480.05

418.83 418.83

1,288.96 1,288.96

756.00 756.00

172.23 172.23

7151.35.355.64012 283.04 Total: 283.04

Page: 2

vchlist Page: 3

10/13/2016 12:21 :57PM


Bank code:

Voucher

1002517

1002518

1002519

1002520

1002522

1002523

1002524

1002525

1002526

1002527

apbank

Date Vendor Invoice PO # Description/Account Amount ----------------------- --------'-----'--------------9/30/2016 005873 NELSON, ELLA 005873103116

9/30/2016 002518 NGUYEN, QUYNH VAN 002518103116

9/30/2016 005983 NUNO DENIZ, FRANCISCO 005983103116

9/30/2016 006209 OCHOA, MIKE 006209103116

9/30/2016 006233 SANCHEZ, HELEN 006233103116

9/30/2016 006071 SARAVIA, CESAR 006071103116

9/30/2016 008424 SIDDELL, STEPHANIE 008424103116

9/30/2016 007290 SOTO, MARICRUZ 007290103116

9/30/2016 005875 SYMONDS, CHARLES 005875103116

9/30/2016 006304 WALLACE, BENJAMIN 006304103116


Total:


Total:


Total:


Total:


Total:


7151.35.355.64012 Total:


Total:


Total:


Total:


469.46 469.46

1,042.36 1,042.36

469.46 469.46

418.83 418.83

172.23 172.23

716.06 716.06

418.83 418.83

195.98 195.98

241.38 241.38

7151.35.355.64012 283.04

Page: 3

vchlist

10/13/2016

Bank code:

Voucher

1002527

1002528

1002529

1002530

1002531

12:21:57PM

apbank


Page: 4

Date Vendor .:.___-'-'----------------- ~ln-"v-"o-"ic_::e _______ :_P_::O_# _____ Description/Account Amount 9/30/2016 006304 006304 WALLACE, BENJAMIN (Continued)

9/30/2016 008246 WINBUSH, VELMA 008246103116

9/28/2016 000053 CALPERS 100000014827411

05-001394

9/22/2016 000124 CITY OF LYNWOOD 30200-30259

30260-30331

10/5/2016 009720 CITY OF LYNWOOD 1245

1275-1282

Total: 283.04

REIMB-RETIREE MEDICAL PREMIUM-10/2016 7151.35.355.64012 441.53

441.53 Total:

UNFUNDED ACCRUED LIABILITY-9/2016 2011.35.340.61005 26,608.93

Total: 26,608.93

WORKER'S COMP 7151.35.345.67407 1,575.18 7151.35.345.67409 137.32 7151.35.345.67408 1,750.00 7151.35.345.67411 257.03 7151.35.345.67408 6,700.51 7151.35.345.67411 7,744.90 7151.35.345.67 408 1,948.59 7151.35.345.67409 1,266.49 7151.35.345.67411 185.00 7151.35.345.67408 25.00 WORKER'S COMP 7151.35.345.67407 1,893.80 7151.35.345.67408 735.00 7151.35.345.67409 137.32 7151.35.345.67408 625.00 7151.35.345.67411 4.00 7151.35.345.67408 7,503.06 7151.35.345.67409 3,900.00 7151.35.345.67 411 726.72 7151.35.345.67408 875.85

Total: 37,990.77

LIABILITY ACCOUNT REPLENISHMENT-6/2016 7151.35.350.67407 -5,487.50 LIABILITY ACCOUNT REPLENISHMENT-8/2016 7151.35.350.67411 220.00

Page: 4

I

J

vchlist

10/13/2016 12:21 :57PM

Bank code: apbank

Voucher Date Vendor

Electronic Financial Transaction List

City of Lynwood

Invoice PO# Description/Account

Page: 5

Amount ---------------------------------1002531 10/5/2016 009720 CITY OF LYNWOOD (Continued)

1283-1291

34 Vouchers for bank code : apbank

34 Vouchers in this report

7151.35.350.67407 14,441.93 7151.35.350.67411 7,636.19 LIABILITY ACCOUNT REPLENISHMENT-9/2016 7151.35.350.67411 7151.35.350.67410 7151.35.350.67407 7151.35.350.67411

Total:

Bank total :

Total vouchers :

95.00 75,000.00 42,080.94

4,918.98 138,905.54

440,456.74

440,456.74

Page: 6

vchlist

10/13/2016

Bank code:

5:02:02PM

apbank

FY-2016-2017


Page: 6

_v_o_uc_h_e_r ____ D_at_e __ v_en_d_o_r _________________ ln_v..:.o_ic_e ________ P_O_# _____ Description/Account Amount

1002521 9/30/2016 005984 ROBERSON, MAURICE 005984103116




7151.35.355.64012

Total:

Bank total:

Total vouchers :

469.46

469.46

469.46

469.46

Page: 6

vchlist

10/03/2016 10:09:33AM

Bank code: apbank

Voucher Date Vendor ~~--------------------

185329 101312016 006399 AT&T

FY-2016-2017

Prepaid-Check List City of Lynwood

Invoice

000008575121

000008575122

000008577703

000008577704

000008577705

000008577706

000008577711

000008577713

000008577716

000008624400

000008624401

000008624402

000008624427

000008624428

000008624433

000008624436

000008624437

000008624438

PO#

Page: 7

Description/Account Amount

TELEPHONE SERVICE-8/1012016-91912016

1011.65.290.64501 513.92 TELEPHONE SERVICE-8/10/2016-9/912016 1011.65.290.64501 271.48 TELEPHONE SERVICE-8/11/2016-911 012016 1011.65.290.64501 149.52 TELEPHONE SERVICE-8/11/2016-911 012016 1011.65.290.64501 40.17 TELEPHONE SERVICE-811112016-911 0/2016 1011.65.290.64501 40.17 TELEPHONE SERVICE-8111/2016-911 0/2016

1011.65.290.64501 325.66 TELEPHONE SERVICE-811112016-911012016 1011.65.290.64501 72.84 TELEPHONE SERVICE-8/1112016-911012016 1011.65.290.64501 1,129.76 TELEPHONE SERVICE-8/11/2016-911012016 1011.65.290.64501 438.14 TELEPHONE SERVICE-8120/2016-9/19/2016 6051.45.450.64501 210.19 TELEPHONE SERVICE-8/20/2016-911912016 6051.45.450.64501 99.57 TELEPHONE SERVICE-812012016-9/19/2016 6051.45.450.64501 99.57 TELEPHONE SERVICE-812012016-9/19/2016 6051.45.450.64501 165.95 TELEPHONE SERVICE-8/2012016-911912016 1011.65.290.64501 165.95 TELEPHONE SERVICE-812012016-911912016 6051.45.450.64501 165.95 TELEPHONE SERVICE-8/20/2016-911912016 6051.45.450.64501 99.57 TELEPHONE SERVICE-8120/2016-911912016 6051.45.450.64501 99.57 TELEPHONE SERVICE-8/20/2016-911912016 6051.45.450.64501 99.57

Page: 7

vchlist Page: 8

10/03/2016 10:09:33AM

Prepaid-Check List

City of Lynwood

Bank code:

Voucher

185329

185330

185331

185332

apbank

Date Vendor Invoice PO# Description/Account --------------------------------------------------------~--------------------------

Amount

10/3/2016 006399 AT&T

10/3/2016 003335 FIRST LEGAL SUPPORT SERVICE

10/3/2016 007058 KTS NElWORKS

10/3/2016 000163 SOUTHERN CALIFORNIA EDISON

(Continued) 000008624439

000008624441

000008624442

000008624443

124763

980720

000163092116

000163092116-A

000163092116-8

000163092216

000163092216-C

000163092316

000163092416

01-001175

12-000121 12-000121

TELEPHONE SERVICE-8/20/2016-9/19/2016 6051.45.450.64501 TELEPHONE SERVICE-8/20/2016-9/19/2016 6051.45.450.64501 TELEPHONE SERVICE-8/20/2016-9/1 9/2016 6051.45.450.64501 TELEPHONE SERVICE-8/20/2016-9/19/2016 6051.45.450.64501

COURIER SERVICES-6/2016 1011.25.205.64399

Total:

99.57

99.57

575.53

200.12 5,162.34

43.33 Total : 43.33

SHORETEL SUPPORT AGREEMENT-7/2016-6/2017 1011.65.290.62015 6051.65.290.62015

Total:

3,104.50 3,104.50 6,209.00

LIGHT & POWER SERVICES-8/2016 6051.45.450.65001 80.93 LIGHT & POWER SERVICES-8/17/2016-9/16/2016 2051.45.430.65001 81.10 LIGHT & POWER SERVICES-8/19/2016-9/20/2016 2051.45.430.65001 21.16 LIGHT & POWER SERVICES-8/22/2016-9/22/2016 2051.45.430.65001 378.77 2651.45.425.65001 218.20 LIGHT & POWER SERVICES-8/17/2016-9/16/2016 2051.45.430.65001 1,939.55 2651.45.425.65001 310.65 LIGHT & POWER SERVICES-8/23/2016-9/22/2016 2051.45.430.65001 50.47 2651.45.425.65001 2,174.77 LIGHT & POWER SERVICES-8/24/2016-9/23/2016 2051.45.430.65001 89.33

Page: 8

vchlist

10/03/2016 10:09:33AM

Bank code: apbank

Voucher Date Vendor


Invoice PO# Description/Account -------------------------------185332 10/3/2016 000163 SOUTHERN CALIFORNIA EDISON

185333 10/3/2016 000164 THE GAS CO.



(Continued)

000164092216

2701.45.610.65001 Total:

GAS SERVICES-8/19/2016-9/20/2016 6051.45.450.65005

Total:

Bank total:

Total vouchers :

Page: 9

Amount

24.44 5,369.37

15.78 15.78

16,799.82

16,799.82

Page: 9

vchlist

10/04/2016 10:27:43AM

Bank code: apbank

Voucher Date Vendor ---185334 10/4/2016 000486 LIBERTY UTILITIES



FY-2016-2017


Invoice

020487090716

021099092216

021133092216

021233092216

Page: 10

PO# Description/Account Amount

IRRIGATION WATER-7/2016 06-006525 2701.45.610.63001 254.07

IRRIGATION WATER-7/11/2016-9/9/2016 06-006525 2701.45.610.63001 250.35



Total: 1,143.67

Bank total: 1,143.67

Total vouchers : 1,143.67

Page: 10

vchlist

10/06/2016

Bank code:

Voucher

185335

185336

185337

185338

4:25:05PM

apbank

FY-2016-2017

Prepaid-Check List

City of Lynwood

Page: 11

Date Vendor Invoice PO# DescriptioniAccount -------------------------------'--------------Amount

10/6/2016 000289 E.R. PROFESSIONAL WELDING 07516 06-006518

10/6/2016 009625 EXTRA FUN JUMPERS, INC. 21550 08-003225

10/6/2016 000283 JOBS AVAILABLE INC. 1618028 05-001417

1 0/6/2016 008097 LRJ CONSTRUCTION 3165

11-000813 11-000813



PROVIDE WELDING SERVICES-7/2016 6051.45.450.64399

Total: 270.00 270.00

JUMPERS FOR HALLOWEEN FESTIVAL- 2016 1052.60.701.64020 526.00

526.00 Total:

HELP WANTED ADVERTISEMENT-8/2016

1011.35.335.62025 Total:

842.40 842.40

HUDACT#942-CDBG REHAB GRANT & LOAN-9/2016

2941.51.286.67240 2941.51.286.67235

Total:

Bank total:

Total vouchers :

10,000.00 26,054.00 36,054.00

37,692.40

37,692.40

Page: 11

vchlist

10/11/2016

Bank code:

9:30:54AM

apbank

FY-2015-2016

Prepaid-Check List

City of Lynwood

..:V..:o.::uc::h~e:.:.r ____ D_a_te __ cV-=e~n.::d.::or:..._ ________________ ln_v_o_ic_e _______ ~P-=D:..:#:.._ ____ Description/Account

185339 10/11/2016 000475 NATIONWIDE ENVIRONMENTAL SVCS.



2011.040

02-001925 SETTLEMENT -6/2016 2851.45.615.62015

Total:

Bank total :

Total vouchers :

Page: 12

Amount

60,607.68 60,607.68

60,607.68

60,607.68

Page: 12

vchlist

10/11/2016 10:01:00AM

FY-2016-2017


Bank code: apbank

Voucher Date Vendor Invoice ------------------------~-----------

185340 10/11/2016 006281 CONSULTANTS, PROFESSIONAL INOOD075781

IN000076351

IN000076684

PO#

02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919

02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919

02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919

Page: 13


SECURITY SERVICES-7/2016 1011.10.101.62016 244.05 1011.15.105.62016 244.05 1011.20.110.62016 244.05 1011.25.205.62016 244.05 1011.30.275.62016 799.87 1011.35.330.62016 244.05 1011.45.401.62016 315.89 1011.51.505.62016 244.05 1011.60.701.62016 8,499.94 1011.65.290.62016 122.01 6051.30.315.62016 799.87 6051.45.450.62016 315.87 6051.65.290.62016 122.02 SECURITY SERVICES-7/2016 1011.10.101.62016 221.06 1011.15.105.62016 221.06 1011.20.110.62016 221.06 1011.25.205.62016 221.06 1011.30.275.62016 724.54 1011.35.330.62016 221.06 1011.45.401.62016 286.14 1011.60.701.62016 7,699.55 1011.65.290.62016 110.52 6051.30.315.62016 724.54 6051.45.450.62016 286.14 6051.65.290.62016 110.51 1011.51.505.62016 221.06 SECURITY SERVICES-7/30/2016-8/12/2016 1011.10.101.62016 219.66 1011.15.105.62016 219.66 1011.20.110.62016 219.66 1011.25.205.62016 219.66 1011.30.275.62016 719.95 1011.35.330.62016 219.66 1011.45.401.62016 284.33

Page: . 13

vchlist

10/11/2016 10:01:00AM

Bank code: apbank

Voucher Date Vendor ------------------------185340 10111/2016 006281 CONSULTANTS, PROFESSIONAL

185341 1011112016 010104 GUILMETTE, ROBERT

185342 1011112016 000164 THE GAS CO.

185343 10/1112016 000329 VISION SERVICE PLAN


Invoice

(Continued)

I N000076706

010104083116

000164092016-A

000 164092016-B

ACTIVE-1 03116

Page: 14

PO# ------ Description/Account Amount

02-001919 02-001919 02-001919 02-001919 02-001919 02-001919

02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919 02-001919

08-003234

1011.51.505.62016 1011.60.701.62016 1011.65.290.62016 6051.30.315.62016 6051.45.450.62016 6051.65.290.62016 SECURITY SERVICES-8/1312016-8/26/2016 1011.10.101.62016 1011.15.105.62016 1011.20.110.62016 1011.25.205.62016 1011.30.275.62016 1011.35.330.62016 1011.45.401.62016 1011.51.505.62016 1011.60.701.62016 1011.65.290.62016 6051.30.315.62016 6051.45.450.62016 6051.65.290.62016

Total:

YOGA INSTRUCTOR BATEMAN 1011.60.715.62015

Total:

GAS SERVICES-8117/2016-911612016 1011.60.710.65005 1011.60.745.65005 1011.60.740.65005 GAS SERVICES-811712016-911612016 1011.60.720.65005

Total:

VISION PREMIUM-1012016

219.66 7,650.73

109.82 719.95 284.33 109.83

220.54 220.54 220.54 220.54 722.82 220.54 285.46 220.54

7,681.23 110.26 722.80 285.46 110.26

46,146.50

356.80 356.80

93.48 2,137.09

168.08

30.33 2,428.98

1011.20140 2,447.20

Page: 14

vchlist

10/11/2016 10:01:00AM

Bank code: apbank


Page: 15

_v.:.o.::.uc:..:h:..:ec..r ____ D:..:a.:.te:....__v _e_n_d_o_:cr ________________ "-ln:..:v.:.o_ic_e _______ :_PO.:..:.# _____ Description/Account Amount

185343 10/11/2016 000329 VISION SERVICE PlAN

185344 10/11/2016 000163 SOUTHERN CALIFORNIA EDISON



(Continued)

RETIREE-103116

000163092716

VISION PREMIUM-10/2016 7151.35.355.64012

Total:

1,118.72

3,565.92

LIGHT & POWER SERVICES-8/25/2016-9/26/2016

2051.45.430.65001

2651.45.425.65001 Total:

Bank total:

Total vouchers :

368.97

380.50

749.47

53,247.67

53,247.67

Page: 15

vchlist

10/12/2016

Bank code:

Voucher

185345

185346

185347

185348

185349

185350

4:26:42PM

apbank

FY-2016-2017


Page: 16

Date Vendor Invoice PO # Description/Account Amount --------------- c:.c:..:..cc:_:_ _____ :....::_.c:.__ ___ ==-==:.::.:..:==----- __ ___c:..::.::.= 10/11/2016 000475 NATIONWIDE ENVIRONMENTALSVCS. 2011.040-A

10/12/2016 006399 AT&T 000008577708

000008577712

000008577714

10/12/2016 005838 BARRIOS, DEBORAH D. 005838082015

10/12/2016 009979 KALBAN, INC. 1605-4

10/12/2016 005840 PETIY CASH- PUBLIC WORKS,. 005840092116

10/12/2016 000163 SOUTHERN CALIFORNIA EDISON 000163092816

000163093016

000163093016-A

000163093016-B

02-001928

06-006412 06-006412

SETTLEMENT-8/2016 2851.45.615.62015

Total:

TELEPHONE SERVICE-8/11/2016-9/1 0/2016 6051.45.450.64501 TELEPHONE SERVICE-8/11/2016-9/1 0/2016 6051.45.450.64501 TELEPHONE SERVICE-8/11/2016-9/1 0/2016 6051.45.450.64501

Total:

REFUND-AFLAC DEDUCTION-8/2016 1011.30.310.60001

Total:

SIDEWALK IMPROVEMENT PROJECT-7/2016 4011.68.022.62015 4011.20601

Total:

REPLENISHM ENT-8/55/20 16-9/21/2016

1011.45.401.62025 6051.45.450.67950 2051.45.410.64010 6051.45.450.67950

Total:

287.28 287.28

107.75

92.21

36.41 236.37

769.20 769.20

43,256.00 -2,162.80 41,093.20

15.00 178.05 40.00 58.37

291.42

LIGHT & POWER SERVICES-8/30/2016-9/29/2016 2051.45.430.65001 181.97 LIGHT & POWER SERVICES-8/29/2016-9/28/2016 6051.45.450.65001 4,986.49 LIGHT & POWER SERVICES-8/30/2016-9/29/2016 6051.45.450.65001 15,950.62 LIGHT & POWER SERVICES-8/30/2016-9/29/2016 2051.45.430.65001 34.33

Page: 16

vchlist

10112/2016

Bank code:

Voucher

185350

185351

4:26:42PM

apbank


Date Vendor Invoice --~-~~~---------------------------10/12/2016 000163 SOUTHERN CALIFORNIA EDISON (Continued)

10/12/2016 001302 U.S. BANK 001302091516



PO# ----- Description/Account

2651.45.425.65001 2701.45.610.65001 6051.45.450.65001

Page:

Total:

BANKCARD CHARGES-08/25/2016-9/12/2016 1011.35.335.64015 1 011.15.105.64015 1 011.10.101.64399 1011.35.330.62015

Total:

Bank total:

Total vouchers :

17

Amount

108.69 260.15

2,809.79 24,332.04

575.00 995.79

-0.40 -182.35

1,388.04

68,397.55

68,397.55

Page: 17

vchlist

10/13/2016

Bank code:

Voucher

185352

1:06:54PM

apbank

Date Vendor --=-==---1011312016 006464 PREMIUM SPRING WATER, LLC,



FY-2015-2016


Invoice

3850298

Page: 18


DRINKING WATER TOWERS-512016 06-006372 6051.45.450.65020 301.25 06-006372 6051.45.450.64399 300.00

Total: 601.25

Bank total: 601.25

Total vouchers : 601.25

Page: 18

vchlist

10/13/2016

Bank code:

Voucher

185353

5:20:03PM

apbank

Date Vendor ---10/13/2016 003547 KANE, BALLMER & BERKMAN


FY-2016-2017


Invoice

22731

22733

Page: 19


LEGAL SERVICES IN CONNECTION 01-001178 1011.25.205.62001 20,081.25

LEGAL SERVICES IN CONNECTION 01-001178 1011.25.205.62001 14,006.25

Total: 34,087.50

Bank total: 34,087.50

Page: 19

vchlist

10/13/2016

Bank code:

Voucher

185354

185355

185356

185357

185358

5:31:10PM

apbank

Date Vendor ~~--------------------

10118/2016 000743 ADMINISTRATIVE SVCS. CO-OP

10/18/2016 001194 ADMINSURE, INC.

10/18/2016 000002 ADP, LLC

10/18/2016 010123 AGUILAR, CARMEN

10/18/2016 000370 ALATORRE, SALVADOR

FY-2016-2017

Voucher List City of Lynwood

Invoice

331354

9616

9616-A

478654949

479349268

480036267

480494346

480828524

1621602-1

000370103116

Page: 20

PO# :_::_..::.._ ____ Description/Account Amount

08-003176

05-001395

05-001396

02-001905 02-001905

02-001905 02-001905

02-001905 02-001905

02-001905 02-001905

02-001905 02-001905

DIAL-A-TAXI PROGRAM-8/2016 2401.60.725.62015

Total:

TPA FOR LIABILITY CLAIMS-1 0/2016 7151.35.350.62015 TPA FOR WORKERS 7151.35.345.62015

PAYROLL SERVICES-8/2016 1011.30.270.62015 6051.30.315.62015

Total:

PAYROLL SERVICES-P/E-8/27/2016 1011.30.270.62015 6051.30.315.62015 PAYROLL SERVICES-P/E-9/12/2016 1011.30.270.62015 6051.30.315.62015 PAYROLL SERVICES-9/2016 1 011.30.270.62015 6051.30.315.62015 PAYROLL SERVICES-P/E-9/24/2016 1011.30.270.62015 6051.30.315.62015

REFUNDABLE DEPOSIT 1011.26101

Total:

Total:

10,673.07 10,673.07

3,450.00

4,048.33 7,498.33

1,190.22 1,190.22

242.38 242.38

402.15 402.15

940.54 940.54

240.14 240.14

6,030.86

500.00 500.00

ELECTRONIC/MEDIA-AUTO EXPENSES-1 0/2016 1011.10.101.60025 250.00 1011.10.101.60030 250.00

Total : 500.00

Page: 20

vchlist

10/13/2016

Bank code:

Voucher

185359

185360

185361

185362

185363

185364

185365

185366

185367

185368

5:31 :10PM

apbank


Page: 21

Date Vendor Invoice PO # Description/Account --------------------------------------------------------~--------------------------

Amount

10/1812016 000956 ALL AMERICAN ASPHALT

1011812016 007439 ALL CITY MANAGEMENT SVCS, INC.

10/1812016 002452 AMERICAN LANGUAGE SVCS.

10/1812016 003312 AMERICAN RENTALS

10/18/2016 008686 ANIMAL CARE CONFERENCE

1011812016 000650 AWARDS YOU WILL REMEMBER

1011812016 008496 BATTLE, ELIZABETH ANNE

1011812016 000300 BUBBS HARDWARE

10/1812016 002486 CA. MUN. TREASURERS ASSOC.

10/18/2016 001190 CAFE N' STUFF

171886

44647

46260

388494

1695712-90054018

001

008496091316

33

002486080516

E12921

06-006540 06-006540

11-000822

12-000114

06-006514

08-003207

11-000780

06-006481

PEDESTRIAN IMPROVEMENT PROJECT-812016 4011.67.913.62015 4011.20601

Total:

98,716.31 -4,935.82 93,780.49

SCHOOL CROSSING GUARD SERVICES-812016 2051.51.365.62015

Total:

TRANSLATION SERVICES-912016 1011.65.250.62015

Total:

EQUIPMENT RENTAL & SUPPLIES-9/2016

8,444.80 8,444.80

459.00 459.00

2051.45.410.63030 32.70

REGI-J.WHITAKER-312016 1011.55.515.64015

Total : 32.70

Total: 300.00 300.00

TROPHIES/SUMMER 2016 ADULT COED SOFTBALL 1011.60.705.65020

Total: 104.50 104.50

PLANNING COMMISSIONER STIPEND-912016 1011.51.505.60999 50.00

Total : 50.00

HARDWARE MATERIALS & SUPPUES-912016 6051.45.450.65020 43.57

Total : 43.57

REGI-S.HARDING-812016 1011.20.110.64015 25.00

Total: 25.00

FOOD FOR COUNCIL MEETINGS-9/2016

Page: 21

vchlist Voucher List Page: 22 10/13/2016 5:31:10PM City of Lynwood

Bank code: apbank

Voucher Date Vendor Invoice PO# Description/Account Amount

185368 10/18/2016 001190 CAFE N' STUFF (Continued) 01-001174 1011.25.205.67950 161.76

Total: 161.76

185369 10/18/2016 007750 CALIFORNIA CONSULTING, LLC 1755 GRANT WRITING SERVICES-7/2016 02-001918 1011.40.215.62015 600.00 02-001918 1011.45.405.62015 300.00 02-001918 1011.51.505.62015 600.00 02-001918 1011.60.701.62015 600.00 02-001918 1011.51.815.62015 600.00 02-001918 6051.45.450.62015 300.00

1765 GRANT WRITING SERVICES-8/2016 02-001918 1011.40.215.62015 600.00 02-001918 1011.45.405.62015 300.00 02-001918 1011.51.505.62015 600.00 02-001918 1011.60.701.62015 600.00 02-001918 1011.51.815.62015 600.00 02-001918 6051.45.450.62015 300.00

1812 GRANT WRITING SERVICES-9/2016 02-001918 1011.40.215.62015 600.00 02-001918 1011.45.405.62015 300.00 02-001918 1011.60.701.62015 600.00 02-001918 1011.51.815.62015 600.00 02-001918 6051.45.450.62015 300.00 02-001918 1011.51.505.62015 600.00

Total: 9,000.00

185370 10/18/2016 008889 CASANOVA, JORGE A 008889083016 PLANNING COMMISSIONER STIPEND-8/2016 11-000781 1011.51.505.60999 50.00

008889091316 PLANNING COMMISSIONER STIPEND-9/2016 11-000781 1011.51.505.60999 50.00

Total: 100.00

185371 10/18/2016 001249 CASTRO, AIDE 001249103116 ELECTRONIC/MEDIA-AUTO EXPENSES-10/2016 1011.10.101.60025 250.00 1011.10.101.60030 250.00

Page: 22

vchlist

10/13/2016

Bank code:

Voucher

185371

185372

185373

185374

185375

185376

185377

5:31:10PM

apbank

Voucher List

City of Lynwood

Page: 23

Date Vendor Invoice PO # Description/Account Amount --~----------------------~------------~~-----~--~~~------------------

10/18/2016 001249 001249 CASTRO. AIDE (Continued)

10/18/2016 010125 CFA INSTITUTE 010125072516

10/18/2016 010121 CHERRY, CAROLYN 004407

10/18/2016 000444 COMPLETE WELDING SUPPLIES 480765 06-006497

10/18/2016 009670 COMPLIANCE & MONITORING, INC., 7568 06-006091

10/18/2016 010107 COMPTON, AMELDA 000176

10/18/2016 006281 CONSULTANTS, PROFESSIONAL IN000075782 08-003221

IN000075784 08-003221

IN000076357 08-003221

IN000076358 08-003221

IN000076359 08-003221

IN000076685 08-003221

IN000076686 08-003221

IN000076699 08-003221

Total:

REGI-S.HARDING-CERTIFICATION-8/2016 1011.20.110.64015

Total:

REFUND-BATEMN HALL RENTAL 1011.60.33215

Total:

MATERIALS & SUPPLIES-10/2016 2051.45.41 0.65020

500.00

200.00 200.00

100.00 100.00

43.06 Total : 43.06

LABOR COMPLIANCE PROGRAM-9/2016 4011.67.007.62015

Total:

REFUND-BATEMAN HALL RENTAL 1011.60.33215

Total:

1,933.33 1,933.33

250.00 250.00

SECURITY GUARD SERVICE/ PRIVATE RENTA-9/2016 1011.60.740.62016 2,632.46 SECURITY GUARD SERVICE/PRIVATE RENTA-9/2016 1011.60.740.62016 107.10 SECURITY GUARD SERVICE/ PRIVATE RENTA-8/2016 1011.60.740.62016 1,856.93 SECURITY GUARD SERVICE/ PRIVATE RENTA-8/2016 1011.60.740.62016 339.15 SECURITY GUARD SERVICE/ PRIVATE RENTA-8/2016 1011.60.740.62016 89.25 SECURITY GUARD SERVICE/ PRIVATE RENTA-8/2016 1011.60.740.62016 1,827.95 SECURITY GUARD SERVICE/ PRIVATE RENTA-8/2016 1011.60.740.62016 437.33 SECURITY GUARD SERVICE/ PRIVATE RENTA-8/2016 1011.60.740.62016 2,455.95

Page: 23

vchlist Voucher List

10/13/2016 5:31:10PM City of Lynwood

Bank code: apbank

Voucher Date Vendor Invoice PO#

185377 10/18/2016 006281 CONSULTANTS, PROFESSIONAL (Continued) IN000076700

08-003221

185378 10/18/2016 010108 COURSE SR., MCKINLEY 004291

185379 10/18/2016 000305 CULLIGAN 1046397

06-006499

185380 10/18/2016 000138 DAILY JOURNAL CORPORATION A2927672

11-000793 A2929781

11-000793 B2918115

02-001924 B2921759

02-001924

185381 10/18/2016 007474 DECKSIDE POOL SERVICE 10004426

06-006471

185382 10/1812016 003352 DEPT. OF JUSTICE CTRL SERVICES 184221

05-001413

185383 1011812016 006088 DIESEL MOBIL SERVICE 17989

06-006465

185384 1011812016 001987 DISTRICT OF SOUTHERN CALIF., WATER 2016-06-2219 06-006551

-------

Page: 24


SECURITY GUARD SERVICE/ PRIVATE RENTA-812016 1011.60.740.62016 89.25

Total: 9,835.37

REFUND-BATEMAN HALL RENTAL

1011.60.33215 200.00 Total: 200.00

BATEMAN HALL WATER EQUIPMENT RENTAL-10/2016

1011.45.415.63030 79.15 Total: 79.15

PUBLICATION OF PUBLIC NOTICES-9/2016

1011.51.505.62025 187.00 PUBLICATION OF PUBLIC NOTICES-9/2016 1011.51.505.62025 95.20 PUBLICATION BID NOTICES-8/2016 1011.30.275.62025 193.20 PUBLICATION BID NOTICES -9/2016 1011.30.275.62025 159.60

Total: 635.00

POOL & FOUNTAIN MAINTENANCE-10/2016

1011.45.415.63025 906.41 Total: 906.41

BACKGROUND CHECK-812016

1011.35.335.62015 64.00 Total: 64.00

FLEET & SPECIALTY EQUIPMENT REPAIRS-9/2016

7011.45.420.63025 Total:

451.79 451.79

WATER QUALITY MONITORING REPORT-6/2016 6051.45.450.64399 4,537.00

Page: :14

vchlist

10/13/2016

Bank code:

Voucher

185384

185385

185386

185387

185388

185389

185390

185391

185392

5:31:10PM

apbank


Page: 25

Date _V_en_d...coc:.r _______________ c.ln:..cvc:.o_ic_e _______ :..P.::O...:.# _____ Description/Account Amount

10/18/2016 001987 001987 DISTRICT OF SOUTHERN CALIF., (Continued)

10/18/2016 000028 EXCEL PAVING COMPANY 63967424

10/18/2016 009625 EXTRA FUN JUMPERS, INC. 21550-A

08-003225

10/18/2016 000372 FIRE DEPARTMENT, LOS ANGELES C0007599 01-001157

10/18/2016 010084 FLORES, BIANCA 000438

10/18/2016 009082 FLOYD, LATASIA 003189093016 08-003189

009082092916 08-003189

10/18/2016 004425 FUN EXPRESS. LLC 679544692-01 08-003226

10/18/2016 000298 GATEWAY CITIES 000298063017 06-006553

10/18/2016 003908 GOLDEN OPENINGS 12431 06-006554

Total:

REFUND-CONSTRUCTION METER 6051.26101 6051.45.33245 6051.30.33263 1011.40.30168

Total:

4,537.00

550.00 -105.00

-46.72 -4.20

394.08

JUMPERS FOR HALLOWEEN FESTIVAL-10/2016

1052.60.701.64020 Total:

FIRE PROTECTION SERVICES-11/2016 1011.40.245.62015

Total:

REFUND-BATEMAN HALL RENTAL

1,230.94 1,230.94

489,609.02 489,609.02

1011.60.33205 50.00 Total : 50.00

ZUMBA & HIP HOP- INSTRUCTOR-9/2016 1 011.60.705.62015 ZUMBA & HIP HOP-INSTRUCTOR-8/2016 1011.60.715.62015

Total:

245.24

448.00 693.24

SUPPLIES FOR HALLOWEEN FESTIVAL-9/2016

1 052.60.701.64020 Total:

1-710 CORRIDOR EIR/EIS REPORT-7/2016 2401.45.435.62045

Total:

CEREMONIAL SUPPLIES-9/2016

1,239.50 1,239.50

25,000.00 25,000.00

6051.45.450.65020 341.90

Page: 25

vchlist

10/13/2016

Bank code:

Voucher

185392

185393

185394

185395

185396

185397

185398

185399

5:31:10PM

apbank


Page: 26

Date Vendor Invoice PO# Description/Account Amount .:=.::..::.:_ ___________ ::;.:.::.:..:c::._ _____ -------'------------ -----'-'---'-'-"""

10/18/2016 003908 003908 GOLDEN OPENINGS

10/18/2016 001510 GRAINGER. INC.

10/18/2016 010104 GUILMETIE, ROBERT

10/18/2016 008611 GWMA

10/18/2016 000402 HACH COMPANY

10/18/2016 009832 HARDING, ELIZABETH B.

10/18/2016 007566 HERNANDEZ, EDWIN

10/18/2016 003338 HILLYARD-LOS ANGELES

(Continued)

9225383455

9226172500

9226172543

9231351702

9236120532

010104093016

LLAR 2016-4

10107292

009832092716

007566103116

602234693

06-006520

06-006482

06-006482

06-006520

06-006482

08-003234

06-006555 06-006555

06-006483

08-003184

06-006521

MATERIAL & SUPPLIES-9/2016

2701.45.610.65020 MATERIAL & SUPPILES-9/2016 2051.45.430.65020 MATERIAL & SUPPILES-9/2016 2051.45.430.65020

Total:

MATERIAL AND SUPPLIES-9/2016 6051.45.450.65020 MATERIAL & SUPPILES-9/2016 2051.45.430.65020

Total:

341.90

125.37

46.45

125.37

76.54

138.18 511.91

YOGA INSTRUCTOR BATEMAN HALL-9/2016 1011.60.715.62015 232.00

232.00 Total:

WATERSHED MGMT PRGM COST SHARE-7/2016 6401.45.457.62015 1011.45.457.62015

Total:

51' 114.49 51' 114.49

102,228.98

CHEMICALS TO TEST WATER CHLORINE-9/2016 6051.45.450.65020

Total: 1,593.84 1,593.84

LINE DANCING INSTRUCTOR -9/06/2016-9/27/2016

1011.60.720.62015 Total:

ELECTRONIC/MEDIA-AUTO EXPENSES-10/2016

1011.10.101.60025 1011.10.101.60030

Total:

JANITORIAL & SANITARY SUPPLIES-9/2016

2051.45.41 0.65020

148.48 148.48

250.00 250.00 500.00

102.50

Page: 26

vchlist Voucher List Page: 27


Bank code: apbank


185399 10/18/2016 003338 HILL YARD-LOS ANGELES (Continued) 602250388 JANITORIAL & SANITARY SUPPLIES-9/2016

06-006521 2701.45.610.65020 457.80 Total: 560.30

185400 10/18/2016 003315 HOME DEPOT CREDIT SERVICE 3280112 MATERIAL & SUPPLIES-9/2016

06-006485 1011.45.415.65020 7.85 3291930 MATERIAL & SUPPLIES-9/2016









06-006485 1011.45.415.65020 -48.84 8292020 MATERIAL & SUPPLIES-9/2016

06-006485 1011.45.415.65020 149.59 Total: 1,013.44

185401 10/18/2016 000608 HUB INTERNATIONAL INS.SVCS,INC 000608093016 LIABILITY INSURANCE-9/2016 08-003204 1011.60.740.64001 2,347.50

Total: 2,347.50

185402 10/18/2016 010120 HUERTA, EDUARDO 004290 REFUND-BATEMN HALL RENTAL 1011.60.33215 285.00

Total: · 285.00

Page: 27



Bank code: apbank


185403 1011812016 001681 HUMAN SERVICES ASSOCIATION 001681083116 CONGREGATE-SENIOR MEAL SERVICES-812016

08-003180 1011.60.720.62015 1,880.00 001681083116-A SENIOR HOME DELIVERED MEALS SERVICES-812016

08-003180 1011.60.720.62015 1,008.75 Total: 2,888.75

185404 1011812016 000676 IDEAL LIGHTING SUPPLY, INC. 109110 ELECTRICAL MATERIALS-9/2016

06-006486 1011.45.415.65020 143.88 109113 ELECTRICAL MATERIALS-9/2016

06-006486 1011.45.415.65020 70.85 Total: 214.73

185405 10/1812016 000353 INFOSEND, INC. 109685 COST FOR LEFTOVER INSERTS-812016 06-006557 6051.45.450.64399 17.30

Total: 17.30

185406 10/1812016 005848 INFRASTRUCTURE ENGINEERS 21918 CLERICAUADMINISTRATIVE SUPPORT-912016 11-000818 1011.51.501.62015 6,075.00 11-000818 1011.51.505.62015 6,075.00

21919 PLAN CHECK/BUILDING INSPECTIONS SERVICES-9/2016 11-000818 1011.51.501.62015 3,102.77 11-000818 1011.51.505.62015 3,102.76

21920 PLAN CHECK SERVICES-912016 11-000818 1011.51.501.62015 867.75 11-000818 1011.51.505.62015 867.75

Total: 20,091.03

185407 1011812016 008254 JCL BARRICADE COMPANY 87705 STREET SIGNS AND SUPPLIES-912016 06-006524 2051.45.410.65020 106.28

Total: 106.28

185408 1011812016 009103 JHM SUPPLY, INC. 685013 LANDSCAPING & IRRIGATION SUPPLIES-912016

06-006487 2701.45.610.65020 480.59 Total: 480.59

185409 1011812016 005165 JIFFY LUBE 12647042 FLEET REPAIRS & MAINTENANCE-9/2016

06-006501 7011.45.420.63025 72.34

Page: 28

vchlist

10/13/2016

Bank code:

Voucher

185409

185410

185411

185412

185413

185414

185415

5:31:10PM

apbank


Date Vendor Invoice PO # ~~--------------------~~---------~~-----

1011812016 005165 005165 JIFFY LUBE (Continued)

1011812016 005054 JJ KELLER & ASSOCIATES, INC. 9101338330

05-001416 9101340705

1011812016 009979 KALBAN, INC. 1628557

10/1812016 003331 L.A. COUNTY SHERIFF DEPT. 170589NH

01-001163 170772JK

01-001163

1011812016 005098 LANDEROS, ALEX 005098083016

11-000783

1011812016 001256 LINDSAY, CARLA 001256092916

08-003198

1011812016 008480 LOPEZ AUTO SERVICE & TIRES INC 19072

06-006467 19107

06-006467 19110-R

06-006467 19111

06-006467 23452

Page: 29


Total: 72.34

LABOR POSTERS-812016

1011.35.330.64399 1,982.27 LABOR POSTER-CREDIT 1011.35.330.64399 -351.69

Total: 1,630.58

REFUND-CONSTRUCTION METER

6051.26101 550.00 6051.45.33245 -25.50 6051.30.33263 -8.76 1011.40.30168 -0.79

Total: 514.95

LAW ENFORCEMENT-SPECIAL EVENTS-8/2016

1011.40.215.64399 1,376.20 PRISONER MAINTENANCE SUPPLEMENTAL SVCS-812016 1011.40.215.64399 1 ,694.59

Total: 3,070.79

PLANNING COMMISSIONER STIPEND-812016 1011.51.505.60999 50.00

Total : 50.00

SENIOR CENTER YOGA INSTRUCTOR-912016

1011.60.720.62015 Total:

FLEET REPAIRS & MAINTENANCE-9/2016

7011.45.420.63025 FLEET REPAIRS & MAINTENANCE-912016 7011.45.420.63025 FLEET REPAIRS & MAINTENANCE-812016 7011.45.420.63025 FLEET REPAIRS & MAINTENANCE-912016 7011.45.420.63025 FLEET REPAIRS & MAINTENANCE-912016

395.65 395.65

220.82

90.00

284.78

1,536.75

Page: 29

vchlist

10/13/2016

Bank code:

Voucher

185415

185416

185417

185418

185419

5:31:10PM

apbank


Page: 30

Date Vendor Invoice PO # Description/Account Amount ~~-----------------------~~-------------------~==~~==~----------------

1011812016 008480 LOPEZ AUTO SERVICE & TIRES INC (Continued)

06-006467

1011812016 000111 MANAGED HEALTH NETWORK 3200083815

05-001398

1011812016 002761 MARCO POWER EQUIPMENT 2020333

06-006488 2020338

06-006503 2020339

06-006503 2020345

06-006488 2020347

06-006503

1011812016 010119 MILLS, DORIS 1626302-1

1011812016 005256 MONJARAS & WISMEYER GROUP, INC. 14222

05-001319 14236

05-001319 14238

05-001319 14284

05-001319 14492

05-001410 14523

05-001410

7011.45.420.63025 Total:

EMPLOYEE ASSISTANCE PROGRAM-1012016 7151.35.355.61040

Total:

MATERIALS & SUPPLIES-912016

130.40 2,262.75

323.95 323.95

2701.45.610.65020 39.68 EQUIPMENT TUNE UP AND REPAIRS-912016 2051.45.410.63025 18.00 EQUIPMENT TUNE UP AND REPAIRS-912016 2051.45.410.63025 244.50 MATERIALS & SUPPLIES-1012016 2701.45.610.65020 499.22 EQUIPMENT TUNE UP AND REPAIRS-1012016 2051.45.410.63025 55.44

CANCELLED-BATEMAN HALL 1011.60.33210

Total : 856.84

Total: 100.00 100.00

EMPLOYEE INTERACTIVE- MEDIATOR-4/1512016 1011.35.335.62015 375.00 EMPLOYEE INTERACTIVE- MEDIATOR-4/14/2016 1011.35.335.62015 125.00 EMPLOYEE INTERACTIVE- MEDIATOR-6/7/2016 1011.35.335.62015 287.50 EMPLOYEE INTERACTIVE- MEDIATOR-512312016 1011.35.335.62015 562.50 EMPLOYEE ACCOMMODATION-6121/2016-9/1312016 1011.35.335.62015 886.88 EMPLOYEE ACCOMMODATI ON-8/29/2016-9/2012016 1011.35.335.62015 686.88

Page: 30

vchlist

10/13/2016

Bank code:

Voucher

185419

185420

185421

185422

185423

185424

185425

185426

185427

5:31:10PM

apbank


Page: 31

Date .:V.:.e.:.nd:::o.:.r _______________ ::ln:..:v.:.o:..:ic.:.e ________ P_O_# _____ Description/Account Amount

10/18/2016 005256 005256 MONJARAS & WISMEYER (Continued)

10/18/2016 007207 MUNI TEMPS 126585

11-000824

10/18/2016 010111 MUNICIPAL ATHLETIC FEDERATION, 4781

10/18/2016 000841 NADA BUS, INC. 44675

08-003173

10/18/2016 004111 NATIONAL CONSTRUCTION RENTALS 4476589

06-006580 4499963

06-006580 4522374

06-006580

10/18/2016 007429 ONESOURCE WATER, LLC CNIV209396

06-006528

10/18/2016 005562 ORKIN PEST CONTROL 111802289

08-003182 123645560

08-003182

10/18/2016 003136 PARMA 073590

10/18/2016 000490 PETTY CASH -RECREATION 000490082016

Total:

BUYOUT FOR PLANNING MANAGER-6/2016 1011.51.505.62015

Total:

2,923.76

20,036.84 20,036.84

MEMBERSHIP DUES-RECREATION STAFF-FY-2016-2017 1011.60.701.65040 150.00

Total: 150.00

CHARTER BUS SERVICE #2-9/2016 1011.60.710.67250 680.00

Total: 680.00

FENCE RENTAL-7/2016 4011.67.011.63030 487.12 FENCE RENTAL-8/2016 4011.67.011.63030 487.12 FENCE RENTAL-8/2016 4011.67.011.63030 487.12

Total: 1,461.36

WATER COOLER RENTAL-10/2016 1011.45.415.63030 50.00

Total: 50.00

SENIOR CENTER PEST CONTROL SERVICE-8/2016 1011.60.720.64399 134.64 SENIOR CENTER PEST CONTROL SERVICE-9/2016 1011.60.720.64399 134.64

Total: 269.28

MEMBERSHIP DUE-PUBLIC ENTITY-7/2016-6/2016 1011.35.335.65040

Total:

REPLENISHMENT-7/1/2016-8/20/20 16

150.00 150.00

1011.60.701.65020 60.00

Page: 31

vchlist

10/13/2016

Bank code:

Voucher

185427

185428

185429

185430

185431

185432

185433

5:31:10PM

apbank


Date Vendor Invoice PO # ---'------------::.:..:...:.:..::..:._ _________ _ 10/18/2016 000490 PETIY CASH -RECREATION (Continued)

10/18/2016 008307 PHOENIX GROUP INFORMATION SYS 0620161204

04-000533

10/18/2016 008664 PINS ADVANTAGE 461 05-001401

10/18/2016 005588 PLUMBERS DEPOT, INC PD-32120 06-006564

PD-32697 06-006564

10/18/2016 000154 PRINTCO DIRECT 5556 06-006565

5976 08-003228

10/18/2016 007612 QUEEN BEACH PRINTERS, INC. 361246011 12-000117

10/18/2016 001313 QUINONEZ, MARIA 001313093016

001313103116-A

Page: 32


1011.60.705.64399 23.61 1011.60.745.65020 62.00 1011.60.701.65020 39.20 1011.60.701.65040 50.00 1011.60.701.67950 12.00 1011.60.705.64399 6.75

Total: 253.56

CODE ENFORCEMENT ADMINISTRATIVE CITATION-10/201

1011.50.605.62015 Total:

CERTIFICATE OF INSURANCE-9/2016 1011.35.330.62015

Total:

TO REPAIR SEWER TRUCK-7/2016 6401.45.460.63025 TO REPAIR SEWER TRUCK-9/2016 6401.45.460.63025

Total:

270.83 270.83

125.00 125.00

314.41

468.70 783.11

DESIGN/INSTALLATION FOR VEHICLE DECAL-10/2016 7011.45.420.64399 463.25 SPONSOR BANNER FOR MOVIES IN THE PARK-7/2016 1011.60.710.62025 317.08

Total: 780.33

PRINTING OF MONTHLY CITY NEWSLETTER-10/2016

1011.65.250.62015 Total:

3,180.00 3,180.00

ELECTRONIC/MEDIA-AUTO EXPENSES-10/2016 1011.15.105.60025 250.00 1011.15.1 05.60030 250.00 ELECTRONIC/MEDIA -AUTO EXPENSES-10/2016

Page: 32

------------- --- -



Bank code: apbank


185433 10/18/2016 001313 QUINONEZ, MARIA (Continued)

1011.15.105.60025 250.00 1011.15.105.60030 250.00

Total: 1,000.00

185434 10/18/2016 001057 RAMIREZ, JUAN E. 160906 TRANSLATION FOR COUNCIL MEETINGS-9/2016 05-001412 1011.35.335.62015 1,770.00

160926 TRANSLATION FOR COUNCIL MEETINGS-9/2016 05-001412 1011.35.335.62015 1,327.50

Total: 3,097.50

185435 10/18/2016 009571 RAMON'S LINEN 00370 LINEN RENTAL FOR BATEMAN HALL-7/2016 08-003218 1011.60.740.64399 122.50

Total: 122.50

185436 10/18/2016 007435 READY REFRESH 0610031568942 WATER COOLER AND RENTAL-9/2016 03-000336 1011.15.105.67950 36.80

Total: 36.80

185437 10/18/2016 008690 RICOH USA, INC. 5044513276 COPIER MAINTENANCE-6/18/2016-9/17/2016

06-006566 2051.45.430.63025 433.53 Total: 433.53

185438 10/18/2016 005067 ROADLINE 12650 SUPPLIES FOR GRAFFITI REMOVAL-8/2016

06-006567 2051.45.410.65020 324.82 12657 SUPPLIES FOR GRAFFITI REMOVAL-8/2016




06-006567 2051.45.410.65020 299.75 Total: 1,791.42

185439 10/18/2016 008036 RUBIO'S TIRE SHOP 1444 FLEET REPAIRS & MAINTENANCE-9/2016

06-006468 7011.45.420.63025 15.00

Page: 33

vchlist

10/13/2016

Bank code:

Voucher

185439

185440

185441

185442

185443

185444

185445

185446

185447

185448

5:31:10PM

apbank


Page: 34

Date Vendor Invoice PO# Description/Account ----------------------------------------------------------~-------------------------

Amount

1011812016 008036 008036 RUBIO'S TIRE SHOP (Continued)

1011812016 000075 S & J SUPPLY CO. S100077957.001

06-006475

10118/2016 008745 SAN FRANCISCO LAUNDRY 33049

08-003219

1011812016 007205 SANCHEZ AWARDS 889

08-003233

1011812016 000779 SANTILLAN-SEAS, MARIA 000779103116

1011812016 001742 SIMMONS, JASON 001742093016

08-003220

1 0/1812016 008668 SOLACHE, JOSE LUIS 008668103116

1011812016 000312 SPARKLETIS 14855810091716

11-000808

1011812016 000089 STAPLES OFFICE WAREHOUSE 8041070461

06-006568

1011812016 009025 STETSON ENGINEERS INC. 2570-1107

06-006569

Total:

MATERIAL AND SUPPLIES-912016

6051.45.450.65020

15.00

75.22 Total : 75.22

LAUNDRY LINEN SERVICE-9/2016

1011.60.740.64399 53.87 Total : 53.87

TROPHIES FOR HALLOWEEN FESTIVAL-9/2016 1052.60.701.64020 117.72

Total:

ELECTRONIC/MEDIA-AUTO EXPENSES-1 012016

1011.10.101.60025 1011.10.101.60030

Total:

INSANITY LIVE EXERCISE CLASS-912016

1011.60.7 40.62015

117.72

250.00 250.00 500.00

30.20 Total : 30.20

ELECTRONIC/MEDIA-AUTO EXPENSES-1012016

1011.10.101.60025 1011.10.101.60030

Total:

WATER SERVICES FOR PARKING-912016

1011.51.515.64399

250.00 250.00 500.00

15.00 Total : 15.00

OFFICE SUPPLIES-912016

6051.45.450.65020

PREPARATION OF 2015

4011.67.902.62015

Total: 496.39 496.39

4,369.93

Page: 34



Bank code: apbank


185448 10/18/2016 009025 STETSON ENGINEERS INC. (Continued) 2570-1108 PREPARATION OF 2015

06-006569 4011.67.902.62015 1,037.45 Total: 5,407.38

185449 10/18/2016 002938 TAJ OFFICE SUPPLY 003632-001 OFFICE SUPPLIES-9/2016 11-000809 1011.51.515.65015 10.34 11-000809 1011.51.515.65020 91.55

0037089-001 OFFICE SUPPLIES-7/2016 08-003230 1011.60.740.65015 54.39

0037099-001 OFFICE SUPPLIES-10/2016 11-000809 1011.51.515.65015 64.07

0037118-001 OFFICE SUPPLIES-10/2016 08-003231 1011.60.740.65020 130.80

Total: 351.15

185450 10/18/2016 006066 THE SHERWIN WILLIAMS CO. 0540-7 PAINT FOR GRAFFITI REMOVAL-9/2016 06-006532 1011.45.615.65020 479.16

0623-1 PAINT FOR GRAFFITI REMOVAL-9/2016 06-006532 1 011.45.615.65020 479.16

0624-9 PAINT FOR GRAFFITI REMOVAL-9/2016 06-006532 1011.45.615.65020 68.45

Total: 1,026.77

185451 10/18/2016 000067 THYSSEN KRUPP ELEVATOR CORP 3002786224 ELEVATOR MAINTENANCE-10/2016-12/2016 06-006479 1011.45.415.63025 1,052.40 .

Total: 1,052.40

185452 10/18/2016 010122 TOBO CONSTRUCTION INC. CONSTRUCTION OF CITY HALL ANNEX-9/2016 06-006583 4011.67.011.62015 73,101.30 06-006583 4011.20601 -7,310.13

Total: 65,791.17

185453 10118/2016 008658 TRAIN PARTY EXPRESS LLC 10312016 TRACKLESS TRAIN FOR HALLOWEEN FESTIVAL-2016 08-003232 1052.60.701.64020 850.00

Total: 850.00

Page: 35

vchlist

10/13/2016

Bank code:

Voucher

185454

185455

185456

5:31:10PM

apbank


Page: 36

Date _v_en_d_o_r ______________ .cln:..:v_:co_ic_e _______ '-P-"0-'# _____ Description/Account Amount

10/18/2016 003001 TYLER TECHNOLOGIES, INC. 045-160611

10/18/2016 000166 UNDERGROUND SERVICE ALERT/SC 920160410

10/18/2016 009742 UNIFIRST CORPORATION 3241828112

3241828113

3241828114

3241828115

3241828116

3241828117

3241830737

3241830738

3241830739

3241830740

3241830741

3241830742

3241833348

3241833349

12-000122 12-000122

06-006491

06-006492

06-006492

06-006492

06-006492

06-006492

06-006492

06-006492

06-006492

06-006492

06-006492

06-006492

06-006492

06-006492

06-006492

EDEN SUPPORT/MAINTENANCE-6/2016-6/2017 1011.65.290.62015 6051.65.290.62015

Total:

UNDERGROUND SERVICE ALERTS-10/2016 6051.45.450.64399

UNIFORM SERVICE-8/2016 2051.45.430.60040 UNIFORM SERVICE-8/2016 6051.45.450.60040 UNIFORM SERVICE-8/2016 1011.45.415.64399 UNIFORM SERVICE-8/2016 2701.45.610.60040 UNIFORM SERVICE-8/2016 2051.45.410.60040 UNIFORM SERVICE-8/2016 1011.45.415.64399 UNIFORM SERVICE-9/2016 2051.45.430.60040 UNIFORM SERVICE-9/2016 6051.45.450.60040 UNIFORM SERVICE-9/2016 1011.45.415.60040 UNIFORM SERVICE-9/2016 2701.45.610.60040 UNIFORM SERVICE-9/2016 2051.45.410.60040 UNIFORM SERVICE-9/2016 1011.45.415.64399 UNIFORM SERVICE-9/2016 2051.45.410.60040 UNIFORM SERVICE-9/2016

Total:

19,667.37 19,667.36 39,334.73

165.00 165.00

14.06

28.65

30.46

48.63

37.80

41.82

14.06

56.38

30.46

48.63

37.60

41.82

9.14

6051.45.450.60040 28.65

Page: 36

vchlist Voucher List Page: 37 10/13/2016 5:31:10PM City of Lynwood

Bank code: apbank


185456 10/18/2016 009742 UNIFIRST CORPORATION (Continued)

3241833350 UNIFORM SERVICE-9/2016 06-006492 1011.45.415.60040 30.46

3241833351 UNIFORM SERVICE-9/2016 06-006492 2701.45.610.60040 48.63

3241833352 UNIFORM SERVICE-9/2016 06-006492 2051.45.410.60040 37.80

3241833353 UNIFORM SERVICE-9/2016 06-006492 1011.45.415.64399 41.82

3241835946 UNIFORM SERVICE-9/2016 06-006492 2051.45.430.60040 9.14

3241835947 UNIFORM SERVICE-9/2016 06-006492 6051.45.450.60040 56.38

3241835948 UNIFORM SERVICE-9/2016 06-006492 1011.45.415.60040 30.46

3241835949 UNIFORM SERVICE-9/2016 06-006492 2701.45.610.60040 48.63

3241835950 UNIFORM SERVICE-9/2016 06-006492 2051.45.410.60040 37.80

3241835951 UNIFORM SERVICE-9/2016 06-006492 1011.45.415.64399 41.82

3241838546 UNIFORM SERVICE-9/2016 06-006492 2051.45.430.60040 9.14

3241838547 UNIFORM SERVICE-9/2016 06-006492 6051.45.450.60040 28.65

3241838548 UNIFORM SERVICE-9/2016 06-006492 1011.45.415.64399 30.46

3241838549 UNIFORM SERVICE-9/2016 06-006492 2701.45.610.60040 48.63

3241838550 UNIFORM SERVICE-9/2016 06-006492 2051.45.410.60040 37.80

3241838551 UNIFORM SERVICE-9/2016 06-006492 1011.45.415.64399 41.82

3241841162 UNIFORM SERVICE-10/2016 06-006492 2051.45.430.60040 9.14

3241841163 UNIFORM SERVICE-1 0/2016 06-006492 6051.45.450.60040 28.65

Page: 37



Bank code: apbank


185456 10/18/2016 009742 UNIFIRST CORPORATION (Continued) 3241841164 UNIFORM SERVICE-10/2016

06-006492 1011.45.415.60040 30.46 3241841165 UNIFORM SERVICE-10/2016

06-006492 2701.45.610.60040 48.63 3241841166 UNIFORM SERVICE-10/2016

06-006492 2051.45.410.60040 36.80 3241841167 UNIFORM SERVICE-10/2016

06-006492 1011.45.415.64399 41.82 Total: 1,243.30

185457 10/18/2016 009135 UNITED WATER WORKS INC. S100042328.001 WATER VALVE BOXES AND COVER-9/2016 06-006533 6051.45.450.65020 2,324.43

Total: 2,324.43

185458 10/18/2016 005357 URBAN ASSOCIATES, INC. 200.05B INTERIM DIRECTOR & HOUSING SVCS-9/2016 11-000787 2941.51.286.62015 195.00 11-000787 2961.51.865.62015 585.00

Total: 780.00

185459 10/18/2016 007734 USA BLUE BOOK 054391 SUPPLIES AND MATERIALS-9/2016 06-006508 6051.45.450.65020 457.64

Total: 457.64

185460 10/18/2016 007734 USA BLUE BOOK 054401 SUPPLIES AND MATERIALS-9/20164 06-006508 6051.45.450.65020 54.04

Total: 54.04

185461 10/18/2016 002912 WATERLINE TECHNOLOGIES, INC 5353936 SODIUM HYPOCHLORINE SOLUTION-9/2016 06-006495 6051.45.450.65020 185.87

5353937 SODIUM HYPOCHLORINE SOLUTION-9/2016 06-006495 6051.45.450.65020 201.89



5354510 SODIUM HYPOCHLORINE SOLUTION-9/2016

Page: 38

vchlist

10/13/2016

Bank code:

Voucher

185461

185462

185463

185464

5:31 :10PM

apbank

Date Vendor --~--------------------

10/18/2016 002912 WATERLINE TECHNOLOGIES, INC

10/18/2016 000802 WEST, KENNETH

10/18/2016 000102 WHITE CAP, HD SUPPLY CONST.&

10/18/2016 004157 YOUNGER, BILLY




Invoice

(Continued)

5354512

5354513

5354658

000802083016

000802091316

10005831412

004157083016

004157091316

PO# ------

06-006495

06-006495

06-006495

06-006495

11-000785

11-000785

06-006571

11-000786

11-000786

Page: 39


6051.45.450.65020 376.54 SODIUM HYPOCHLORINE SOLUTION-9/2016 6051.45.450.65020 376.54 SODIUM HYPOCHLORINE SOLUTION-9/2016 6051.45.450.65020 192.28 SODIUM HYPOCHLORINE SOLUTION-9/2016 6051.45.450.65020

Total:

PLANNING COMMISSIONER STIPEND-8/2016 1011.51.505.60999 PLANNING COMMISSIONER STIPEND-9/2016 1011.51.505.60999

OPERATING SUPPLIES-9/2016 2051.45.410.65020

Total:

200.29 1,917.97

50.00

50.00 100.00

96.98 Total : 96.98

PLANNING COMMISSIONER STIPEND-8/2016 1011.51.505.60999 50.00 PLANNING COMMISSIONER STIPEND-9/2016

1011.51.505.60999 Total:

Bank total:

Total vouchers :

50.00 100.00

978,948.03

978,948.03

Page: 39

vchlist

10/13/2016

Bank code:

Voucher

185465

185466

5:45:45PM

apbank

FY-2015-2016


Page: 40

Date Vendor Invoice PO # Description/Account Amount --------------------------------------------------------~---------------------~~~

10/18/2016 000432 ALTEC INDUSTRIES, INC 8165980

06-006106

10/18/2016 000993 GRM INFORMATION MANAGEMENT 0276781-A

01-001173 0278148

01-001173 0278149

01-001173 0278150

01-001173 0278151

01-001173 0278152

01-001173 0278153

01-001173 0278154

01-001173 0278155

01-001173 0278156

01-001173 0278157

01-001173 0278158

01-001173 0278159

01-001173 0278160

01-001173 0278161

01-001173 0279755

01-001173

2016 F550 W/ TELESCOPIC VEHICLE-9/2016

7011.45.420.66020 Total:

OFF-SITE RECORDS STORAGE-11/2015

1011.25.205.62015 OFF-SITE RECORDS STORAGE-12/2015 1011.25.205.62015 OFF-SITE RECORDS STORAGE-11/2015 1011.25.205.62015 OFF-SITE RECORDS STORAGE-12/2015 1011.25.205.62015 OFF-SITE RECORDS STORAGE-12/2015 1011.25.205.62015 OFF-SITE RECORDS STORAGE-12/2015 1011.25.205.62015 OFF-SITE RECORDS STORAGE-12/2015 1011.25.205.62015 OFF-SITE RECORDS STORAGE-12/2015 1011.25.205.62015 OFF-SITE RECORDS STORAGE-12/2015 1011.25.205.62015 OFF-SITE RECORDS STORAGE-12/2015 1 011.25.205.62015 OFF-SITE RECORDS STORAGE-12/2015 1011.25.205.62015 OFF-SITE RECORDS STORAGE-12/2015 1011.25.205.62015 OFF-SITE RECORDS STORAGE-12/2015 1011.25.205.62015 OFF-SITE RECORDS STORAGE-12/2015 1011.25.205.62015 OFF-SITE RECORDS STORAGE-12/2015 1 011.25.205.62015 OFF-SITE RECORDS STORAGE-12/2015 1011.25.205.62015

135,283.23 135,283.23

35.00

20.00

0.23

3.64

1.36

16.60

33.03

5.46

3.41

90.93

108.50

17.50

21.37

160.35

114.31

50.00

Page: 40

vchlist

10/13/2016

Bank code:

Voucher

185466

185467

185468

5:45:45PM

apbank


Page: 41

Date .:cV.:cen::.d::.o::.r ________________ :.:ln~v:.o.::ic:.:•~------ _P_O_# _____ Description/Account Amount 10/18/2016 000993 000993 GRM INFORMATION MANAGEMENT (Continued)

10/18/2016 008172 MANAGEMENT CONSULTING, LLC, 6700331

06-006360

10/18/2016 007207 MUNI TEMPS 126532

11-000823



Total: 681.69

UPDATE WATER SEWER RATE STUDY-9/2016 6051.45.450.64399

Total: 2,120.00 2,120.00

TEMP SERVICES/PLANNING MANAGER-P/E-5/29/2016 1011.50.505.62015

Total:

Bank total:

Total vouchers :

4,750.00 4,750.00

142,834.92

142,834.92

Page: 41

-------~ --

AGENDASTAFFREPORT

DATE: October 18, 2016

TO: Honorable Mayor and Members of the City Council

APPROVED BY: J. Arnoldo Beltran, City Manager ..j/\1-y--

PREPARED BY: Andre Dupret, Interim Director Department of Development, Compliance and Enforcement Ser:'i5js Mike Poland, Planning Manager M

SUBJECT: Second Reading Of Ordinance No. 1687

Recommendation:

1. Adopt by title and waive reading, "An Ordinance of the City Council of the City of Lynwood City Council Approving Zone Change (ZC) No. 2016-01 For Property Located At 11063 Wright Road, Lynwood, California, Further Described As Assessor's Parcel Number 6194-028-009 From M (Manufacturing) To R-3 (Multi-Family Residential)".

Background:

On October 4, 2016, the City Council introduced Ordinance No. 1687, thereby approving Zone Change (ZC) No. 2016-01 for property located at 11063 Wright Road, Lynwood, California, further described as Assessor's Parcel Number 6194-028-009, from M (Manufacturing) to R-3 (Multi-Family Residential).

Fiscal Impact:

There is no fiscal impact from the action recommended in this report.

Coordinated With:

Not applicable.

Attachment:

Ordinance No. 1687

AGENDA ITEM

/0

ORDINANCE NO. 1687

AN ORDINANCE OF THE LYNWOOD CITY COUNCIL APPROVING ZONE CHANGE (ZC) NO. 2016-01 FOR PROPERTY LOCATED AT 11063 WRIGHT ROAD, LYNWOOD, CALIFORNIA, FURTHER DESCRIBED AS ASSESSOR'S PARCEL NUMBER 6194-028-009 FROM M (MANUFACTURING) TO R-3 (MULTI-FAMILY RESIDENTIAL)

WHEREAS, the City's Planning Division has initiated a Zone Change Application seeking a rezoning for the property located at 11063 Wright Road, Lynwood, California, further described as Assessor's Parcel Number 6194-028-009 from M (Manufacturing) to R-3 (Multi-Family Residential); and

WHEREAS, per Chapter 25, Article 115 of the Lynwood Municipal Code, a Zone Change (ZC) must be approved by the City Council; and

WHEREAS, the proposed zoning implements the General Plan's policies and goals for orderly development that is adequately supported by public infrastructure and services; and

WHEREAS, the City of Lynwood Planning Commission held a public hearing at the meeting of September 13, 2016, duly noticed as prescribed by law and published in the Daily Journal Post. At that meeting, the Planning Commission recommended approval of the Zone Change as is set forth in the minutes of said meeting; and

WHEREAS, the City Council held a public hearing at its regular meeting of October 4, 2016, duly noticed as prescribed by law and published in the Daily Journal, regarding said Zone Change; and

WHEREAS, before considering approval of this project, the City Council found that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15305 of the CEQA Guidelines (Minor Alterations in Land Use Limitation).

NOW THEREFORE, the City Council of the City Of Lynwood hereby ordains as follows:

Section 1: Purpose and Authoritv

The purpose of this Ordinance is to amend the City of Lynwood Zoning Map as shown on the attached Exhibit A, incorporated herein by this reference.

11063 Wright Road Zone Change

1 Ordinance No. 1687

Section 2: Enactment of New Zoning

The City Council hereby amends the City of Lynwood Zoning Map for Assessor's Parcel Number 6194-028-009, as shown on Exhibit A, incorporated herein by this reference, on the basis of the following findings:

Findings: Pursuant to Section 65860(a) of the California Government Code, the rezone must be consistent with the objectives, policies, general land uses, and programs specified in the General Plan.

Evidence: The rezone complies with all of the goals and policies of the City's General Plan. The proposed rezone from M to R-3 is consistent with the General Plan's current land use designation for the site, which is Residential-High Density (R-3). The subject property is adjacent to existing multi-family uses, which are located to the north, south and west of the site. Accordingly, the proposed rezone provides for compatibility with the adjoining land uses.

Section 3: No Mandatorv Duty of Care

This Ordinance is not intended to and shall not be construed or given effect in a manner that imposes upon the City or any officer or employee thereof a mandatory duty of care towards persons and property within or without the City, so as to provide a basis of civil liability for damages, except as otherwise imposed by law.

Section 4. Severability

Should any section or provision of this Ordinance or any Ordinance pertaining to the companion applications as identified above be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration shall not affect the validity of this Ordinance as a whole or any part thereof which is not specifically declared to be invalid or unconstitutional.

Section 5. Effective Date

The effective date of this Ordinance shall be upon approval by the City Council of the City of Lynwood, California.

Section 6. Repealer

All conflicting ordinances and conditions are hereby repealed and replaced with this Ordinance, No. 1687.

Section 7. The City Clerk shall certify to the adoption of this Ordinance and cause it to be published as required by law.



ORDINANCE NO: 1687

INTRODUCED: October 4, 2016

ADOPTED:

EFFECTIVE:

ATTEST:

Maria Quinonez, City Clerk

APPROVED AS TO FORM:

David A. Garcia, City Attorney


Edwin Hernandez, Mayor

APPROVED AS TO CONTENT:

J. Arnalda Beltran, City Manager


CITY OF LYNWOOD ) STATE OF CALIFORNIA )

) COUNTY OF LOS ANGELES )

I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Ordinance was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 18th day of October 2016, and passed by the following votes:

AYES:

NOES:

ABSTAIN:

ABSENT:


CITY OF LYNWOOD ) STATE OF CALIFORNIA )

) COUNTY OF LOS ANGELES )

I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Ordinance No. 1687 is on file in my office and that said Ordinance was adopted on the date and by the vote therein stated. Dated this 18th day of October 2016.




DATE:

TO:

APPROVED BY:

PREPARED BY:

SUBJECT:

Recommendation:

AGENDA STAFF REPORT

October 18, 2016



Mark Flores, Director of Recreation and Community Servic~ Jose Trejo, Deputy Director u Resolution Authorizing Contract Amendment for Senior Nutrition Meals Program

Staff recommends that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE LYNWOOD CITY COUNCIL AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT AMENDMENT FOR THE SENIOR NUTRITION MEALS PROGRAM BETWEEN THE CITY OF LYNWOOD AND HUMAN SERVICES ASSOCIATION.

Background:

At its August 16, 2016 meeting, the City Council requested that this item be brought back to amend the contract with Human Services Association (HSA). The City contracts with HSA, a county-approved meal service agency, for the operation of its Senior Nutrition Meals Program. The four-year term contract with HSA is set to expire on October 29, 2016, and the City Council finds it best to extend the existing agreement to a month-to-month basis in accordance with terms of the original agreement until a successor provider is selected.

Discussion & Analysis:

The City's Senior Nutrition Meals Program, which consists of congregate meal and home delivered meal services, is partially funded with Federal Older Americans Act (OAA) grant funds. These funds are administered by the County of Los Angeles Community Senior Services Department (LACCSSD) for the conduction of the Elderly Nutrition Program (ENP). The County is expected to conduct an RFP in 2017 to identify and award contracts to eligible ENP providers. The City is able to contract with ENP providers who receive these grant funds to supplement the cost for food used in meals served under the ENP. The city currently pays $1.25 per meal and the cost differenc..--A,..,G""E::-:N""D""A.,.-,

)1

~------------ ----------

is made up through fundraising efforts and reimbursement grants from the County. The County has not initiated its RFP process for the Elderly Nutrition Program contracts for the next funding period that commences in 2017. It is in the City's best interest to wait until the County RFP is announced and then come back to the City Council to seek authority to issue an RFP for the City's Senior Nutrition Meals Program.

Fiscal Impact:

The FY 17 budget for the Lynwood Senior Nutrition Congregate/ Home-Delivered Meal Program is $24,500. An appropriation of funds to the Senior Division Professional Services Account was included in the FY 2016-2017 adopted budget, based on FY 2015-16 expenditures to pay for congregate and home-delivered meal services.

Coordinated With:

Finance Department City Attorney's Office

Attachments:

Resolution Amending the Contract for Senior Nutrition Meals Program Contract Amendment

RESOLUTION No., ____ _

A RESOLUTION OF THE LYNWOOD CITY COUNCIL AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT AMENDMENT FOR THE SENIOR NUTRITION MEALS PROGRAM BETWEEN THE CITY OF LYNWOOD AND HUMAN SERVICES ASSOCIATION

WHEREAS, meeting the nutrition needs of older Americans is a significant means of maintaining health and wellness in our senior citizen population; and

WHEREAS, the City of Lynwood desires to provide congregate and homedelivered meals at noon-time, Monday through Friday at the Lynwood Senior Center and to home-bound, elderly adults; and

WHEREAS, on October 18, 2016, the City Council approved Resolution 2012.189 awarding a contract to Human Services Association to provide congregate meal and home-delivered meal services; and

WHEREAS, said contract is to expire on October 29, 2016 and the City wishes to extend contract to a month to month basis until a new contract is awarded; and

NOW, THEREFORE, the City of Lynwood does hereby find, order, and resolve as follows:

Section 1. That the City Council hereby approve the contract extension to a month-to-month basis from October 31, 2016 until a successor provider is selected, unless terminated, as provided within the Agreement between the City and HSA.

Section 2. That the Mayor is authorized to execute the contract amendment with HSA for said services.

Section 3. An appropriation in the amount of ($24,500.00) is included in FY2016/2017 Senior Division operation budget to cover costs for the Senior Nutrition Meals Program.

Section 4. This resolution shall become effective immediately upon its adoption.

PASSED, APPROVED AND ADOPTED this ____ .day of ____ , 2016.

Edwin E. Hernandez, Mayor

ATTEST:

Maria Quinonez, City Clerk J. Arnoldo Beltran, City Manager


David A. Garcia City Attorney

APPROVED TO CONTENT:

Mark Flores, Director Recreation & Community Svcs.

,------------------------------- ---

STATE OF CALFORNIA )

) ss.

COUNTY OF LOS ANGELES )

I, the undersigned City Clerk of the City of Lynwood, do hereby certify that the

above and foregoing Resolution was duly adopted by the City Council of the City of

Lynwood at a regularly scheduled meeting held in the City Hall of said City on the 18th

day of October, 2016, and passed by the following vote.

AYES:

NOES:

ABSTAIN:

ABSENT:


STATE OF CALFORNIA

) ss.


I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that

the above and foregoing is a full, true correct copy of Resolution No. ___ _

on file in my office and that said Resolution adopted on the date and by the vote

therein stated.

Dated this 18th day of October, 2016.


AMENDMENT SENIOR NUTRITION MEAL PROGRAM AGREEMENT

(Contract Resolution No. 2012.189}

This Amendment ("AMENDMENT") is made as of October 18, 2016 for the purpose of amending the existing Senior Nutrition Meal Program Agreement dated October 29, 2012 ("Agreement") and extending on October 31, 2016 by and between the CITY OF LYNWOOD, a municipal corporation ("CITY,") with its principal offices located at 11330 Bullis Road, Lynwood, California 90262 and Human Services Association, a private non-profit agency, qualified to do business in California ("CONTRACTOR,") with its principal place of business located at 6800 Florence Avenue, Bell Gardens, CA 90201. CITY and CONTRACTOR are sometimes hereinafter individually referred to as a "Party" and collectively referred to as the "Parties."

RECITALS

A. City and Contractor previously entered into a Senior Nutrition Meal Program Agreement, Contract Resolution No. 2012.189, dated October 29, 2012 ("Agreement"); and

B. The four year term agreement is set to expire on October 29, 2016, and

C. City and Contractor wish to modify and amend the Agreement subject to and strictly in accordance with the terms of this Amendment.

AGREEMENT

The Parties hereby agree as follows:

1. Recitals. The recitals set forth above are merely recitals, but form an integral part of this Amendment.

2. Term. The Agreement shall be extended to a month-to-month basis from October 31, 2016 until a successor provider is selected, unless terminated, as

· provided within the Agreement. Except as otherwise provided for in this AMENDMENT, all the current provisions of the AGREEMENT shall remain in full force and effect during the term of this AMENDMENT.

3. Scope of Work. The Scope of Work remains the same as described in Exhibit A of the Agreement:

4. Compensation. Contractor will charge the City for meals in the following manner

• $1.25 per each congregate meal

• $1.25 per each home delivered meal

5. Ratification of Agreement. City and Contractor hereby agree that except as expressly provided herein, the provisions of the Agreement shall be, and remain in full force and effect and that if any provisions of this Amendment conflict with the Agreement, then the provisions of this Amendment shall prevail.

CITY

CITY OF LYNWOOD

By: ________ _

Edwin Hernandez, Mayor

ATTEST:

By: _________ _


CONTRACTOR

HUMAN SERVICES ASSOCIATION

By: _____________ _

Darren Dunaway, Associate Director


By: ____________ _

David A. Garcia, City Attorney

AGENDA STAFF REPORT



APPROVED BY: J. Arnoldo Beltran, City Manager ~ PREPARED BY: Raul Godines II, P.E., Director of Public Works I City Engineer

Elias Saikaly, P .E. Senior Public Works Manager

SUBJECT: Project Acceptance

Recommendation:

Traffic Signal Improvement Project Bullis Road and Fernwood Avenue Project No. 4011.67.988

Staff recommends that the City Council consider the attached resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING THE FERNWOOD AVENUE AND BULLIS ROAD, TRAFFIC SIGNAL IMPROVEMENT PROJECT, PROJECT NO. 4011.67.988, AS COMPLETE, AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER TO PROCESS THE RECORDATION OF THE NOTICE OF COMPLETION".

On March 1, 2016, the City Council awarded a contract to Elecnor Bel co Electric, Inc. for construction of the Fernwood Avenue & Bullis Road Traffic Signal Improvement Project, Project No. 4011.67.988 in the amount of $173,124.00 through the Piggybacking process from Los Angeles County.

On June 7, 2016, the City Council approved a contract change order for the amount of $54,794.00. All construction work on the project is now complete. The final project cost for this project is $227,918.00. The Traffic Signal Improvement Project was funded with Proposition C fund and is now ready for acceptance by the City Council.

The intersection improvements are comprised of new traffic signal poles (type 19), new conduits, conductors, electrical cabinet, battery backup cabinet, new electrical pull boxes, installation of new crosswalks, reconstruction of affected existing curb ramps, curbs and gutters, and asphalt pavement.

AGENDA ITEM

11-

The improvements will provide for a more efficient traffic signal and would reduce standard maintenance cost.


The project started on April 11, 2016 and it was completed on September 13, 2016. Staff conducted the final inspection on September 19, 2016 and found that all work is complete in accordance with the project plans and specifications.

Fiscal Impact:

During the course of the construction at the intersection of Bullis Road and Fernwood Avenue, the contractor came across unmarked utilities with corroded underground steel conduits, damaged wires, cracked pull boxes etc. which caused change in the scope of work, requiring a change order. Some of these items were unknown as they were located underground. Also, the intersection of Cortland Street and Bullis Road are also controlled by the same controller cabinet located on the intersection of Fernwood Avenue & Bullis Road.

In addition, the City added additional items listed to the contract on the change order and thereby synchronizing both intersections for a more efficient traffic flow.

The final project construction cost is $227,918.00 and the final accounting is as follows:

1. Original Contract Amount... .......................................... $173,124

2. Contract Change Order Amount. .................................... $54,794

Final Project Cost ...................................................... $227 ,918

This project is funded by the Metropolitan Transportation Authority (MTA) using Prop C funds. The additional Change Order request in the amount of $54,794 was charged to Prop C Fund.

Coordinated With:

City Attorney's Office Finance Department City Clerk's Office

2

RESOLUTION NO. ____ _

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING THE FERNWOOD AVENUE AND BULLIS ROAD, TRAFFIC SIGNAL IMPROVEMENT PROJECT, PROJECT NO. 4011.67.988, AS COMPLETE, AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER TO PROCESS THE RECORDATION OF THE NOTICE OF COMPLETION.

WHEREAS, on March 1, 2016, the City Council awarded a contract to Elecnor Belco Electric, Inc. for construction of the Fernwood Avenue & Bullis Road Traffic Signal Improvement Project, Project No. 4011.67.988 in the amount of $173,124.00 through the Piggybacking process from Los Angeles County; and

WHEREAS, the project started on April 11, 2016 and was completed on September 13, 2016; and

WHEREAS, the project was funded with Proposition C fund; and

WHEREAS, the final construction cost is $227,918.00, which includes one Contract Change Order in the amount of $54,794; and

WHEREAS, Public Works staff conducted the final inspection September 19, 2016 and found that all work is complete in accordance with the project plans and specifications.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:

Section 1. That the City Council of the City of Lynwood accepts the Fernwood Avenue and Bullis Road, Traffic Signal Improvement Project, project No. 4011.67.988, as complete in accordance with contract documents and authorizes the Director of Public Works to process the recordation of the Notice of Completion.

Section 2. This resolution shall go into effect immediately upon its adoption.

Section 3. The City Clerk shall certify as to the adoption of this Resolution.

3

PASSED, APPROVED and ADOPTED this 1851 day of October, 2016.

ATTEST:

Maria Quinonez City Clerk



Edwin Hernandez Mayor

J. Arnoldo Beltran City Manager


Raul Godinez II, P.E. Director of Public Works I City Engineer

4

STATE OF CALIFORNIA ) ) §


I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the

above and foregoing resolution was duly adopted by the City Council of the City of

Lynwood at a regular meeting held in the City Hall of said City on the day of

______ , 20_, and passed by the following vote:

AYES:

NOES:

ABSENT:

City Clerk, City of Lynwood

STATE OF CALIFORNIA §

COUNTY OF LOS ANGELES




______ ,, 20_, and passed by the following vote:

AYES:

NOES:

ABSENT:


5

DATE:

TO:

APPROVED BY:

PREPARED BY:

SUBJECT:

Recommendation:

AGENDA STAFF REPORT

October 18, 2016


J. Arnalda Beltran, City Manager .Jt.J-,.--Haydee M. Sai~ctor of Human Resources & Risk Management Joel Meza, AdminSure Claims Adjuster

Claim for Damages by Alberta Shorter

After conducting a thorough review of information pertaining to the allegations of the claim, staff has determined that the City has met all criteria that provides immunity in its entirety to the City. Based on the findings, staff recommends that the City Council reject the claim of Alberta Shorter and direct staff to send a standard letter of rejection, in which the claimant will be advised of the rights afforded after the rejection letter is served.

Background:

On August 22, 2016, Ms. Shorter filed a claim for damages, seeking reimbursement for the clearing of his sewer lateral that was allegedly clogged by the root intrusion of a City owned tree. Ms. Shorter's property is located at 3870 Platt Avenue in Lynwood. She seeks reimbursement in the amount of $2,200.00.


Liability will not adhere to the City in this matter. The City has no prior reports or complaints regarding the subject tree. California Government Code section 835 holds a public entity liable for a dangerous condition of its property if plaintiff can establish that the property was dangerous at the time of the injury, that the injury was the proximate cause of the dangerous condition, and that the dangerous condition was either created by a City employee or, the City had actual or constructive notice of the dangerous condition (Government Code Section 835.2).

The City is charged with notice of a dargerous condition if it had actual notice or should have known because it existed long enough for the City to find it. From the information provided we have not established that the City knew of the dangerous condition.

More importantly the City has enacted the following ordinance which makes the owner responsible for their sewer lateral.

property

AGENDA ITEM

I~

Section 14-15"""'" Sewer Lateral Maintenance.

32. Sewer lateral means a building sewer as defined in the latest edition of the California Plumbing Code. It is the wastewater connection between the building's wastewater facilities and a public sewer system. Sewer lateral between the buildings and the connection to the public sewer are owned and maintained by the property owner served by the lateral.

The rejection notice provides claimants with information pertaining to their right to pursue the matter in Small Claims Court. An appearance in Small Claims Court is made by the City's third party administrator (representation by attorneys is not allowed in Small Claims Court). The claimant has a six-month statute of limitations pursue a Small Claims Action. The Court renders a decision on the case and all parties are notified via U.S. Mail.

Supporting documents which contain confidential information have not been included; however, they are kept in the file, and are located in the Human Resources Department.

Fiscal Impact:

The action recommended in this report will not have a fiscal impact on the City.

Coordinated With:

Public Works City Attorney

(Rev. 7/16) ABILITY

City Claim Reporting Form For all Persons or Property

DATE FILED CLAIM NO. DEPT.

RIEICE8VED FROM CITY OF LYNWOOD ADMINISTRATOR

CITY OF LYNWOOD AUG 2 2 2016 ADMINSURE 11330 BULLIS ROAD 1470 S VALLEY VISTA DR, SUITE 230 LYNWOOD CA 90262 HUMAN R~SOURCES & DIAMOND BARCA 91765

' RISK MANAGEMENT

I. CLAIMS FOR DEATH, INJURY TO PERSON, OR TO PERSONAL PROPERTY, MUST BE FILED NO LATER THAN SIX (6) MONTHS AFTER THE OCCURRENCE (Gov. Code, Sec. 911.2).

2. CLAIMS FOR DAMAGES TO REAL PROPERTY MUST BE FILED NOT LATER THAN ONE (1) YEAR AFTER THE OCCURANCE (Gov. Code, Sec. 911.2).

3. READ ENTIRE CLAIM FORM BEFORE FILING. 4. ATTACH SEPARATE SHEETS, IF NECESSARY, TO GIVE FULL DETAILS.

Date of Birth:_[_'_ Social Security No.:

Home address of claimant: j ~ 70 f1t:LH A-ve._ City: J'-j/IJWocc/ State:C-A- Zip Code:1t:JJfJ.- TelephoneNoW/0)5~ 7-l'f5CJ-

Give address to which you desire notice or communication to be sent regarding this claim'-: ____ _

3t70 PkH frue__ City: 0NtUcJcc/ Date of Accident: ---"'~f-'j-=g'+j....:./-4Y--------

7 /,

Place of Accident: -ff6rv~t;

State:L<Z- Zip Code: 9od-f> d-

Timv':!~ PM

How did damage or injury occur? (Give full details) d _j_, I_ ~ s;0q Je ( bt:f. c)c. - I.A.. /) (J e. v-0 v-r e e_ r cJ t) /.J·

I

Cd:oLdd!. :V-f f) c)- 'S!Vtt-/cc. +z; Utv'7J-hf -bt /~ '5;~1) ba:/---/,._f.-u-!J) [r.f.-d'\.et0 s, ~t- . [')o u. s-e ; 10 Lme.

Were Sheriffs at the scene? Yes __ No i=_ File No. (If known):-----------

What particular act or omission do you claim caused the injury or datl)age? Give the name of the City employee causing the injury or damage, ifkn'own: _~_,_i-"-1-'C"-·-"L"--'-{1.-=()-"'-q'L_~S...,_ _________ _

Give total amount of c~~~~ estimate amount of any prospective injury or damage:

How was amount of claw I computed? Please attach two estimates.

, specific. List doctor bilL .age rate repau estimates, etc.)

'

Expenditures made on account of accident or injury (date and item): __,M'-"'i'--ff _________ _

Name of address of witnesses, doctors and hospitals: ____ .:.j,..::.l)/--"-'-!..-----------

PLEASE READ THE FOLLOWING CAREFULLY

For all accident claims, place on following diagram names of streets, including North, East, South and West; indicate place of accident by "X" and by showing house numbers or distance to street comers.

If City vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by "B" location of yourself or your vehicle when you first saw City vehicle; location of City vehicle at the time of accident by "A-1" and location of yourself or your vehicle at the time of the accident by "B-1" and the point of impact by "X".

Note: If diagrams below do not fit the situation, attach a proper diagram signed by claimant

L _j FOR AUTOMOBILE ACCIDENTS

//

I HAVE READ THE FOREGOING CLAIM AND KNOW THE CONTENTS THEREOF: AND CERTIFY THAT THE SAME IS TRUE OF MY OWN KNOWLEDGE EXCEPT AS TO THOSE MATTERS WHICH ARE HERE STATED UPON MY INFORMATION AND BELIEF: AND AS TO THOSE MATTERS I BELIEVE IT TO BE TRUE. I CERTIFY (OR DECLARE) UNDER PENALTY OF PERJURY THAT THE FOREGOING IS TRUE AND CORRECT.

in~~Pl'-tJ~G -P= f-lof-/._~t.-CL&edc__ ~L IGNATURE

f/-31/b 1E I

HRIFormsLiabilityCialm

DATE:

TO:

APPROVED BY:

PREPARED BY:

SUBJECT:

Recommendation:

AGENDA STAFF REPORT

October 18, 2016



Haydee M. Sai~ector of Human Resources & Risk Management Joel Meza, AdminSure Claims Adjuster

Claim for Damages by Jesus Gonzalez

Staff recommends that the City Council pay the claim of Jesus Gonzalez v. City of Lynwood in the amount of$ $231.84.

Background:

Mr. Gonzalez filed a claim for damages on September 21, 2016, for an automobile accident that occurred on August 31, 2016. A City vehicle driven by a Parking/Animal Control employee was driving eastbound on Agnes Avenue when his vehicle sideswiped the claimant vehicle's which was parked in front of 3850 Agnes Avenue damaging its left side mirror.

The claimant vehicle (2006 Ford F150 truck) sustained damage in the amount of $231.84.


Liability will adhere to the City in this matter. The Lynwood Sheriff's Department investigated this accident and found that the City vehicle was at fault for the accident and in violation of eve 22107 "Unsafe turning movement".

Supporting documents, which contain confidential information, have not been included; however, they are kept in the file, and are located in the Human Resources Department.

AGENDA ITEM

14

Fiscal Impact:

The Self Insurance Fund in the FY 17 Adopted Budget will cover this cost. The action recommended in this report will have a fiscal impact of $231.84.

Coordinated With:


'

(Rev. 7/16) LIABILITY

"' "' ., "' --"' DATE FILED

CLAJM·NO.

DEPT. . Rgf~ooo City Claim Reporting Form ~

. Cl~. . · For all Persons or Propertv ~ HUMAN RE URGES ANI . ""

FROM . RISK M~NAGEMENT ADMINISTRATOR CITY OF LYNWOOD ADMINSURE . . . 11330 BULLIS ROAD 1470 S VALLEY VISTA DR, Sl,JITE230 LYNWOOD, CA 90262 . DIAMOND BARCA 91765 .

1. CLAIMS FOR DEATH, INJURY TO PERSON, OR TO PERSONAL PROPERTY, MUST 8E FILED NO LATER THAN SIX (6) MONTHS AFTER THE OCCURRENCE (Gqv. Code, Sec: 911.2). . .

2. CLAIMS F:OR DAMAGES TO REAL PROPERTY MUST ·BE FILED NOt LATER THAN' ONE (1) YEAR AFTER THE OCCURANCE (Gov. Code, Sec. 911.2). .


Name of Claimant: _J"'--'~""S.u_Clw,S.;:,.._----'0~~()~'f\>-¥i"L--'C-"A~~>.=.Q_;"'='::r.....L...-~~-~-,---,------Date of Birth:------.,.------ Social Security No.:

..

Home address of claimant: \'4'-\ ~I C..a ciA 0\C.<'€. A. 'If£

City: 2 'j'c\\IID\'>n . State: c..8,_. Zip Code: C(Qj),~'O. ::relephoneN~.: '6 \Q -· G/;?,o- 7~7 0

. Give address t~ :.Vhich -~ou: d~sire )iotice or communication to be sent regarding this claim: \'d. 4 'ID \

C oo'fuc-c-e., An/~ . City: J ~ Y1UJOoo\ State:L8 . Zip:code: P(o'd. c, '8,

DateofAccident: =,;\,s\ 'D\ .. :o\G Time: AM. . P~\.~ '>50'\<)«\

Plac_eofAccident: 25?5o ~~f<:;,mr.-A,t f?.,, L'dn.'··~~\. c~_-g'ocaq~·:. \ ~

1 How di~ damage or :nju. rv ~ccur? (Give full details)\. · !'\

\v\'8 ·~0' ~ Q~>A\-';fu,.& C?MfDn.s ~o<''6f .cl On t::h"'B''3 ~~,e ·· \'inuMC · CJ\ 9\o~GB \h. -\be \?\'Cln\ 8£o,;;;

~\d;nco 01lt 'o0\.'o:3 l·ln\\Q OWi', O,~v~D-\e~ o~·\ (),A tR sc:..'noo\ 0AD6 0\r\ves\ fure cuY\-t.:)o, '?"-\\

a~ · ~ sct1A:o_'ll .A dn~ po\.)arj c a~·. pq.sT-ce-d ~-,('

Were Sheriffs at the sceqe? Yes File No. (If known):------'---'~....,----

What particula: act or ?I?ission do. you c!aim caused the injury or damage? Give the name ofihe Clty ~ employee cau:mgthe mJury br damage, 1fkno~n: G£C~. "(i . C. a,.-\ e, \,..00 ~"Je ..

h... · e' ·~b '>'>?£R..6 N'-'>m'Y'<b Q\/ecc ±'n.g .pc:-:\ft.or-. , ' j . . . . .·

Give total amount of.claim.(include estimate amount of any prospective injnr.y or damage:

'A) ~-o j 'h~ '?,\. ~L\ . . . . . . . .· ..

'

' .

How was amount of claim ~omputed? (Be specific. List doctor l<ills, v.-.;e rate repair estimates, etc.) Please attach two estimates. \="to('!) 0 b 0 ck <. ·" n r. p o.nd

. ' ~ •..J . 0 • p..- A. (' .p at---{' '(' ..

Expenditures made on account of accident or injury (date and item):

:'1-D.PI\\ \; ·"\.'\(' f':• (J'. \_,(1\C'.\·(· ,- 111 ·,\f2.;._ o(\& Ot- \d..-\ G

' . '. • ..J ""' .e e ('\ I,_,J 0 {' "" <l cl Name of address of witnesses, doctors and hospitals: _"_1

_______ "_·---"--------'--

/ f-,


For an."accident claims: place on following diagram names of streets, including North, East; South and West; indicate place of accident by "X" and by showing house numbers or distance ·,o street ~-oiners.

If City vehicle was involved, designate by letter "A" location of City vehicle when you first saw It, and by "B" location of yourself or your vehicle when you first saw City vehicle; location of City vehicle at the · time of accident by "A~ 1 '' and location of y-ourself or your vehicle at the time of the accident by "B-1" and t!Je point of impact·by "X". ·


_j I

FOR AUTOMOBILE AC~LDENTS

. _ ~"c:v.L__z___._L___L______j-1 L

iJz~-~ 1-

-------~··_/ ./ __ //. // _._... /FOROTHERACCIDENTS

CURB ____j- / /L__/ .. _-__ SIDEWALK-· ·.'-----J·y 1, -~

I PARKWAY

SIDEWALK

I HAVE READ THE FOREGOING· CLAIM AND KNOW THE CONT)ONTS THEREOF: AND CERTIFY THAT THE· SAME IS TRUE OF MY OWN KNOWLEDGE EXCEPT AS TO THOSE MATTERS WHICH ARE HERE STATED UPON MY INFORMATION AND BELIEf: AND AS TO THOSE MATIERS I BELIEVE I:r TO BE TRUE. I CERTIFY (OR DECLARE) UNDER PENALTY OF P Y THAT J'HE FOREGOING IS TRUE AND CORRECT. .

-_(j)r IQ_ tltt--DA'fE

HRIFormsLiabilityClaim

f-.:A:Je

.,

Sent via the Samsung GALAXY S® 5, an AT&T 4G LTE smartphone

1

DATE:

TO:

APPROVED BY:

PREPARED BY:

SUBJECT:

Recommendation:

AGENDASTAFFREPORT

October 18, 2016


J. Arnalda Belt~a City Manager ~

Haydee M. Sa , D rector of Human Resources & Risk Management Joel Meza, AdminSure Claims Adjuster

Claim for Damages by Blanca Eldredge

After conducting a thorough review of information pertaining to the allegations of the claim, staff has determined that the City has met all criteria that provides immunity in its entirety to the City. Based on the findings, staff recommends that the City Council reject the claim of Blanca Eldredge and direct staff to send a standard letter of rejection, in which the claimant will be advised of the rights afforded after the rejection letter is served.

Background:

On September 12 12, 2016, Ms. Blanca Eldredge filed a claim for damages alleging bodily injury due to trip and fall accident from a tree stump in the sidewalk at or near the vicinity of Long Beach Boulevard and Sanborn Avenue in the City of Lynwood. The fall is the result of a tree stump which was not removed when the tree was cut down. The claimant alleges that the tree stump poses a dangerous condition.


The City has no record of being placed on notice of the dangerous condition. Pursuant to Government Code Section 835 the claimant must establish that the tree stump posed a dangerous condition at the time of the incident. A dangerous condition as defined in Government Code Section 830 is a condition of property that creates a substantial, as distinguished from a minor, trivial or insignificant, risk of damage when property is used with due care in a manner in which it was reasonably foreseeable that it would be used.

In addition, the claimant must establish that the existence of the dangerous condition was created by the negligence of the City or an employee of the City was aware of the dangerous condition. There is no indication that the City had prior notice of a dangerous condition.

More importantly the claimant is not seeking monetary compensation for her injury. She filed a claim in order to report the dangerous condition and have it taken care of. As of September 21, 2016, the City has removed the tree stump and the sidewalk has been repaired. AGENDA

ITEM

15

The rejection notice provides claimants with information pertaining to their right to pursue the matter in Small Claims Court. An appearance in Small Claims Court is made by the City's third party administrator (representation by attorneys is not allowed in Small Claims Court). The claimant has a six-month statute of limitations pursue a Small Claims Action. The Court renders a decision on the case and all parties are notified via U.S. Mail.


Fiscal Impact:


Coordinated With:


(Rev. 7/16) RE( ED LIABILITY CITY OF LYNWOOD

HUMA~Y~~URcesstti'n~laim Reporting Form RISK MANAGEME~l Persons or Propertv

DATE FILED Cf f 12/i\0 CLAIM NO. 2?0 B I ~ l DEPT. -=RD,_~--

FROM ADMINISTRATOR ADMIN SURE CITY OF LYNWOOD

11330 BULLIS ROAD LYNWOOD, CA 90262

1470 S VALLEY VISTA DR, SUITE 230 DIAMONDBARCA 91765

1. CLAIMS FOR DEATH, INJURY TO PERSON, OR TO PERSONAL PROPERTY, MUST BE FILED NO LATER THAN SIX (6) MONTHS AFTER THE OCCURRENCE (Gov. Code, Sec. 911.2).

2. CLAIMS FOR DAMAGES TO REAL PROPERTY MUST BE FILED NOT LATER THAN ONE (1) YEAR AFTER THE OCCURANCE (Gov. Code, Sec. 911.2).


D/._,nc-' &!1recl~e Name of Claimant: _..f..l_:f;;,fl-/-' OC/:...c..:._::u _ __,1L~-'O('--'--,jfL.....---------------

Date ofBirtr, Social Security No.:

Home address of claimant: 3 5 7 3 ;z/v I /o-y d rJ 1/' opt G-l

City: J 1 Yl woud State: c p. Zip Co:e: 10 2 G 2 Tel:phone No.: 50 :z ~ :2 ? Y- y..:? /3

G. dd O h' h d · · · · b d' h' 1 · 't>j:Pn-o/ 1ve a ress tow IC you es1re notice or commumcatwn to e sent regar mgt IS c a1m,_: ____ _

City: State: C)) Zip Code: ------------~-~-

09 lob/!:;, A PM Date of Accident: Time: AM •

Place of Accident: I

Ho djdlamage or injury occur? (Give full details) .s-T« c, foi1.. fc--. 14 ~c, cJd UJ!. ck 5a w< drorVJ

I

Were Sheriffs at the scene? Yes No X File No. (If known):----------

Wbat particular act or omission do you claim caused the ii;jury or damage? Give t)'e name of th,e City , 4 employee causing the injury or damage, if known: '/'Wt !UUA-fw r~ lM-C. ~~ ~

I • ! . I flv.. 101 !JAM n c.-; , \YZ c;J fr? t-r .£'! pa.U a..

I 7 d I Givs tptal amount of claim (include estimate amount of any prospective injury or damage:

'(D.,( f>t"' r n. eo¥{o h r ?W /{),lA. u. c&... ~ CL CV<. ~ -re,, ~1 .U-tf:!:::c.__ (e. / 11 r J t&J 'fn'- F cto ~Z-W!.-1 .£,{,0- a,, v<- Cl/l-uO 1 o ~ f'I<Vt' ~ r/c. ~ '1w )';UAL tet ~. .

How was amount of cia.. computed? (Be specific. List doctor bills, ~ge rate repair estimates, etc.) Please attach two estimates. ~

~==~--=====---------

Expenditures made on account of accident or injury (date and item): -~--

Name of address of witnesses, doctors and hospitals: __ -_:.:·-==c..·-·---------------~


For all accident claims, place on following diagram names of streets, including North, East, South and West; indicate place of accident by "X" and by showing house numbers or distance to street corners.

If City vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by "B" location of yourself or your vehicle when you first saw City vehicle; location of City vehicle at the time of accident by "A-1" and location of yourself or your vehicle at the time of the accident by "B-1" and the point of impact by "X".


L _j FOR AUTOMOBILE ACCIDENTS

//

I HA VB READ THE FOREGOING CLAIM AND KNOW THE CONTENTS THEREOF: AND CERTIFY THAT THE SAME IS TRUE OF MY OWN KNOWLEDGE EXCEPT AS TO THOSE MATTERS WHICH ARE HERE STATED UPON MY INFORMATION AND BELIEF: AND AS TO THOSE MATTERS I BELIEVE IT TO BE TRUE. I CERTIFY (OR DECLARE) UNDER PENALTY OF PERJURY T THE FOREGOING IS TRUE AND CORRECT.

SIG

HR/FormsLiabilityClaim

AGENDA STAFF REPORT

DATE:

TO:

APPROVED BY:

PREPARED BY:

SUBJECT:

Recommendation:

October 18, 2016


J. Arnalda Beltran, City Manager .JJV-.r-Haydee M. Sai@9rector of Human Resources & Risk Management Joel Meza, AdminSure Claims Adjuster

Claim for Damages by Ericka Dominguez

After conducting a thorough review of information pertaining to the allegations of the claim, staff has determined that the City has met all criteria that provides immunity in its entirety to the City. Based on the findings, staff recommends that the City Council reject the claim of Ericka Dominguez and direct staff to send a standard letter of rejection, in which the claimant will be advised of the rights afforded after the rejection letter is served.

Background:

Erika Dominguez filed a claim on June 23, 2016 for an incident which occurred on June 22, 2016. Ms. Dominguez states that as she was driving at or near the intersection of Olanda and Castlegate in the City of Compton, when she drove over a pothole which damaged the tire and rim of her 2004 Hyundai Sonata. Ms. Dominguez is asking that the City reimburse her the amount of $100.00.


Liability is doubtful in this matter. An inspection of the loss location by the City's Department of Public Works did not reveal the existence of the subject pothole in the City's jurisdiction. City personnel has determined that the loss location is within the authority of the City of Compton.

As the City received no prior complaints regarding the area it is unknown how long the alleged pothole may have been in existence. The claimant must prove that the City had actual notice which is actual knowledge or a report, that a defect exists but takes no corrective measures before the accident occurs. Since this matter is under the authority of the City of Compton the City had no constructive notice of the pothole to correct it. To prove that there was constructive notice, the claimant must prove that the City knew of the dangerous condition by a reasonable inspection system which would reveal the dangerous condition.

The rejection notice provides claimants with information pertaining to their right to pursu _"AGENDA matter in Small Claims Court. An appearance in Small Claims Court is made by the City's h1ra;~ party administrator (representation by attorneys is not allowed in Small Claims Court). ThelTEM claimant has a six-month statute of limitations pursue a Small Claims Action. The C ourt,/

11 renders a decision on the case and all parties are notified via U.S. Mail. Uf


Fiscal Impact:


Coordinated With:

Public Works . ~,

C1ty Attorney

(Rev. I 0111)

SUBMIT TO: CITY OF LYNWOOD 11330 BULLIS ROAD LYNWOOD, CA 90262

LIABILITY

City Claim Reporting Form F~~ Persons or Property

'- CEiVED CITY OF lYNWOOD

JUN 2 3 2016

HUMAN RESOURCES & RISK MANAGEMENT

DATE FILED c:/..,~1/ < CLAIMNO. ~q I

f" -[)~PT. J-VV · '·" E HI rc!' C"· , .. ·-J~ -lYNV\ a;;. ·,.. moo

-. :,( j 2016

HUMAI~ RESOURCES & I{ISKMANAGE:MSNr

I. CLAIMS FOR DEATH, INJURY TO PERSON, OR TO PERSONAL PROPERTY, MUST BE FILED NO LATER THAN SIX (6) MONTHS AFTER THE OCCURRENCE (Gov. Code, Sec. 911.2).

2. CLAIMS FOR DAMAGES TO REAL PROPERTY MUST BE FILED NOT LATER THAi'! ONE (I) YEAR AFTER THE OCCURANCE (Gov. Code, Sec. 911.2).

3. READ ENTIRE CLAIM FORM BEFORE FILING. . 4. ATTACH SEPARATE SHEETS, IF NECESSARY, TO GIVE FULL DETAILS.

Name of Claimant: ..:f:,_,.,.-_,'-"y_,L· \s--~-"'O>.=..~~--U,_,__,_,o"--'-ffi-'-'..J_\_,_O_~c-+U=-"e'--'Z...=--------Date of Birth: . Social Security No.:

Home ad~ress of clai~ant: -/ 'z-:.;; 3 cCOf::-a._cr ~ que L-'1/VL<J;;;, ( ·~ r - , ..,. oz.,z City: ( ~\State: ..£A_ Zip Code:JZ ()J,{;-z._ Telephone No~3) 31S-SC(S + Give address to which you desire notice or communication to be sent regarding this claim,__: ____ _

----------.,--City:----::-----

0 6 I ?2-/ 7-0 I t Date of Accident:

State: CA Zip Code:-----

Time: AM

Place of Accident:

How did damage or injury occur? (Give full details)

lt ,c..:s dv-lllX~ tcJ y, c:;jo ve C{-;;;

~~ 1\"-e. c { h .. ec..vo/ +1-u s na, se ~ Y] r/ I

+ rved . am( C)cs± t-J, tl '{". s;_l folly 0;~0;9( ~_..>

O.bcl t.+ v...JfA.S bvero Y\....f? LU .

Were Sheriffs at the scene? Yes __ No k- File No. (lfknown): ----------

What particular act or omission do you claim caused the injury or damage? Give the name of the City employee causing the injury or damage, if known:-----------------

Give total amount of claim (include estimate amount of a y prospective injury or damage): ___ _

tJ I( ,v

How was amount of claim computed? (Be specific. List doctor bills, wa~e rate repair estimates, etc.) Please attach two original estimates.

Expenditures made on account of accident or i[\jury (date and item): -------------

Name of address of witnesses, doctors and hospitals: --fH-'-. L.j--,<-Yf.,.;."':.,t..~----------


For all accident claims, place on following diagram names of streets, including North, East, South and West; indicate place of accident by ·'X" and by showing house numbers or distance to street comers.

If City vehicle .was involved, designate by letter ""A" location of City vehicle whenyou first saw it, and by ""B" location of yourself or your vehicle when you first saw City vehicle; location of City vehicle at the time of accident by ·'A-I" and location of yourself or your vehicle at the time of the accident by ''B-I" and the point of impact by ""X''.


_j FOR AUTOMOBILE ACCIDENTS

L

FOR OTHER ACCIDENTS

~--------"_o~_ALK~----~~ IL

·--ilct"'"'oe; ~~ ~'( ~/ ~~--=--'AR-KWAY~=J rl . ~ / - SUJEWALK I .

I HAVE READ THE FOREGOING CLAIM AND KNOW THE CONTENTS THEREOF: AND CERTIFY THAT THE SAME IS TRUE OF MY OWN KNOWLEDGE EXCEPT AS TO THOSE MATTERS WHICH ARE HERE STATED UPON MY INFORMATION AND BELIEF: AND AS TO THOSE MATTERS I BELIEVE IT TO BE TRUE. I CERTIFY (OR DECLARE) UNDER PENALTY OFPERJURY HATTHE REGOINGISTRUEANDCORRECT. h

r:; z_;- !/£ 'DATE}

HR!FormsLiabiJityC'I~im

DATE:

TO:

APPROVED BY:

PREPARED BY:

SUBJECT:

Recommendation:

AGENDA STAFF REPORT

October 18, 2016


J. Arnalda Beltran, City Manager ~

Haydee M. Sa~·r~i. ctor of Human Resources & Risk Management Joel Meza, Ad · ure Claims Adjuster

Claim for Damages by Johnnie Horton

After conducting a thorough review of information pertaining to the allegations of the claim, staff has determined that the City has met all criteria that provides immunity in its entirety to the City. Based on the findings, staff recommends that the City Council reject the claim of Johnnie Horton and direct staff to send a standard letter of rejection, in which the claimant will be advised of the rights afforded after the rejection letter is served.

Background:

On August 16, 2016, Mr. Horton filed a claim for damages which occurred on April 1, 2016. He is alleging a bodily injury due to a trip and fall accident in the crosswalk of Long Beach Boulevard and Sanborn Avenue in the City of Lynwood. Mr. Horton states that while using his walker to cross the street a wheel of the walker got caught in a pothole in the crosswalk causing him injury. Mr. Horton claims dangerous condition of public property.


Liability in this matter is doubtful. The City received no prior complaints regarding the area and it is unknown how long this pothole may have been in existence. The claimant must prove that the City had notice of the dangerous condition before the incident occurred. To prove that there was notice the claimant must prove that the City knew of the condition or should have known that it was dangerous. A public entity knows of a dangerous condition if an employee knows of the condition and reasonably should have informed the entity about it.

The location is the entrance to Plaza Mexico. The City may argue that this incident took place in an area where many pedestrians pass through frequently. The defect is large enough so that it may qualify as open and obvious. It was readily apparent to the claimant that he should have been aware of it.

The rejection notice provides claimants with information pertaining to their right to pursue,,Jt:oh'B.::-'"'=:-:c::::-;:-~ matter in Small Claims Court. An appearance in Small Claims Court is made by the City's hiM3ENDA party administrator (representation by attorneys is not allowed in Small Claims Court). ,.-he ITEM claimant has a six-month statute of limitations pursue a Small Claims Action. The C urt

1 renders a decision on the case and all parties are notified via U.S. Mail. . · I t.==:::=::::::.J


Fiscal Impact:


Coordinated With:


~ ('"'\

(Rev. !0/ll) LIABILITY ;A j i\.fl//lt_') . DATEFTLED ~

SUBMIT TO: CITY OF LYNWOOD 1!330 BULLlS ROAD LYNWOOD, CA 90262

City Claim Reporting Form CLAIM NO. -~~ Y / Eor all Persons or ProoertA E C E'f-V E ~

AUG 1 6 2016

CITY OF LYNWOOD CITY CLERKS OFFICF

1. CLAIMS FOR DEATH, INJURY TO PERSON, OR TO PERSONAL PROPERTY, MUST BE FILED NO LATER THAN SIX (6) MONTHS AFTER THE OCCURRENCE (Gov. Code, Sec. 911.2).

2. CLAIMS FOR DAMAGES TO REAL PROPERTY MUST BE FILED NOT LATER THAN ONE (I) YEAR AFTER THE OCCURANCE (Gov. Code, Sec. 911.2) •

. 3. READ ENTIRE CLAIM FORM BEFORE FILING. 4. ATTACH SEPARATE SHEETS, IF NECESSARY, TO GIVE FULL DETAILS.

Name of Claimant: -C..vfl:.t,Vfh,a.LLW~:M~/lk'E~_!-/t:J:...:...::=-:}Pfl_:___:_:D.:::.!...:W~.!..' ----~---Date of Birth: _ Social Security No.:· .

Home address of claimant: _3=--91-'-_D __ M __ L__:_k __ -;J.=--'1<.---=·---.::/:8::::.:'-=--V._Z) _______ _

City: I.YNWDI!{) State: ...cA... Zip Code: q0.2hl. Telephone No.: :;10 '(,3J?' 'l//..3

Give address to which you desire notice or communication to be sent regarding this clai~SL{Q f\ll{L ~- ~ya. :t\::iD city: tvA.Jwooo stare: cA zip code: qo 2-t'2-oate of Accident: OLf · 0 I· .2LJ,j t..? Time: AM I 0.'30 PM

Place of Accident: LoNG ~t:-~ /f!:t.-VtJ/SJ/IN 80JZA/ - LYJV/,A)tJtJD, (!_jq_

rf'hp f- WN.-~

Were Sheriffs at the scene? Yes __ No_£ File No. (If known): ---'"tJ:::....!(-'J9:CL. ____ _

What particular act or omission do you claim cause4..lhe inj.ulJi1 dam~Give the nal"e of the City+ . employee causing the injury or damage, if known:\ Vle U df;.- It! 1/moe( a.w:l.. \. I~

~ ~iled \v~1.1tt\' WZ!.V)\1~ S1~ns a1a4 v--e.ft)\\rN GiVltf~~ of«.P~~n~J ~mate amount of any prospective injury or damag;e): - .

Vl/\dlLtV'rutlt\!t{ ~k -£~>}> Vlil(U~.n1:/: .1111'· \1Jv'tvV\ U Cdvl-\1W'IWJ w' {Uti-fvv\eA.t . 1

. ~ - . _r--

How was amount of claim computed? (Be specific. List doctor bills, wage rate repair estimates, etc.) Please attach two orie:inal estimates. ·

Name of address of witnesses. doctors and hospitals: S T F~.S ;411:-7) I<!.A-cC.etNrt"'"")'L : c:J'-.30 t: t..MP£72/AL -ff,v':/ LYA.-wol?.o CA 9P2-b2..


For all accident claims, place on following diagram names of streets, including North, East, South and West; indicate place of accident by --·x~· and by showing house numbers of distance to street comers.

If City vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by ''8" location of yourself or your vehicle when you first saw City vehicle; location of City vehicle at the time of accident by .. A·l" and location of yourself or your vehicle at the time of the accident by "B-1" and the point of impact by "X".

Note: If dia&>rams below do not fit the situation, attach a proper diagram signed by claimant

FOR AUTOMOBILE ACCIDENTS

I ~ //l

~---------------

// ------.. "'"'// / 2 ~"~=~

(liRB __:r L_

L

Lj~

/; . ~r---7 ---,-----_:::::-__,.---·~: ----,1 1 rl Fir I HAVE READ THE FOREGOING CLAIM AND KNOW THE CONTENTS THEREOF: AND CERTIFY THAT THE SAME IS TRUE OF MY OWN KNOWLEDGE EXCEPT AS TO THOSE MATTERS WHICH ARE HERE STATED UPON MY fNFORMATION AND BELIEF: AND AS TO THOSE MA TIERS I BELIEVE IT TO BE TRUE. I CERTIFY (OR DECLARE) UNDER PENALTY OF PERJU Y THAT THE E REGOING IS TRUE AND CORRECT.

. AGENDA STAFF REPORT



APPROVED BY: J. Arnalda Beltran, City Manager ~ ~

PREPARED BY: Raul Godinez II, P.E., Director of Public Works I City Engineer Salvador Mendez; Administrative Analyst Ill

SUBJECT: Purchase of Electric Vehicles

Recommendation:

Staff recommends that the City Council adopt the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE PURCHASE OF SIX 2016 NISSAN LEAF HB SV VEHICLES FOR A TOTAL COST OF $178,742.60, BY PIGGYBACKING THE CO-OPERATIVE PURCHASING AGREEMENT BETWEEN THE STATE OF CALIFORNIA AND THE NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT NO. 102811-NAF''.

Background:

The City is currently working with Southern California Edison (SCE) on their Charge Ready Program to get Electric Vehicle (EV) infrastructure into the City of Lynwood. On September 20, 2016, City Council approved the purchase of six charging stations at the Public Works Yard. With the purchase of the charging stations, SCE is providing all costs associated with the infrastructure, with the understanding that the City will have fleet to match the infrastructure provided. Later this year, an additional eight charging stations for the City Hall Civic Center will be brought forward for City Council approval to procure in conformance with current specifications of the Charge Ready Program.

Staff recommends purchasing vehicles through a cooperative purchasing agreement that currently runs through January 17, 2016. "Piggybacking", allowed per California law, is a method used by many municipalities to procure goods and services by placing a purchase order or contract against an existing contract of another public agency that has awarded a contract via a public bidding process. By using this method, the City will reduce time and cost to obtain goods and services, and enjoy the benefits of the greater economies of scale from a larger agency.

Section 6-6.8(A) of the Lynwood Municipal Code (LMC), authorizes "piggybacking" frolifi-A"""'G __ E..,.,N"'"'D=-A.,......., another public agency's contract that has gone through the competitive bidding proce ITEM

I~

within the preceding twenty four (24) months.


With a City that has a 4.8 square miles, the Public Works Department, which oversees the City's fleet, is dedicated to lowering our carbon footprint and looking into clean air vehicles. Examples of this would be replacing vehicles that have low miles per gallon (MPG). The Public Works Department currently has a few vehicles like this, namely the Ford Excursion. At an optimal condition, the vehicle averages 12 miles per a gallon, in its current condition, it averages about 7 miles per gallon. Staff is proposing to purchase six Nissan Leafs HB SV, to replace other high mileage vehicles throughout the City, and high gasoline consumers like the Ford Excursion.

Attachments B and C are the extension and agreement between the National Fleet Auto group and the National Joint Powers Alliance (NJPA). The agreement is valid until January 17, 2016.

The MSRP on the proposed model is $35,950. The City will get the EV's for 27,292.14 per vehicle under the current contract, as seen in attachment D. This price is even lower than the MSRP of the lower trim level Nissan Leaf S Model that starts $29,010. The primary reason why staff selected the SV model over the S model is due to the increased range of the SV model. The S model has an 84 mile range per charge, while the SV model has a 107 mile range per charge. Having vehicles that won't have to be charged as often, will give the City the flexibility to expand its fleet, without having to expand the charging infrastructure.

Staff recommends that the City Council authorize the purchase of these EV's, as proposed.

The vehicle purchase price is as follows:

1. 2016 Nissan, Leaf HB SV, electric;

a. Base price: $27,292.14 b. Delivery Fee 35.00 c. Tax: 2,456.29 d. Tire Fee 7.00

Total per vehicle $29,790.43

Total of 6 vehicles: $178,742.60

2

Fiscal Impact:

The City receives AB2766 funds from Southern California Air Quality Management District (SCAQMD) to implement programs that reduce air pollution from motor vehicles. Under the AB2766 guidelines, the purchase of Electric Vehicles are an eligible expenditure. Staff has placed a confirmation request to SCAQMD on our intent to use AB 2766 Funds for this purpose.

Staff recommends the City Council appropriate $178,742.60 from the unappropriated AB2766 Fund. There is adequate funding in the AB2766 Fund to cover this appropriation.

Coordinated With:

City Attorney's Office City Manager's Office Finance Department

3

RESOLUTION NO. ___ _

A RESOLUTION OF THE .CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE PURCHASE OF SIX 2016 NISSAN LEAF HB SV VEHICLES FOR A TOTAL COST OF $178,742.60, BY PIGGYBACKING THE CO-OPERATIVE PURCHASING AGREEMENT BETWEEN THE STATE OF CALIFORNIA AND THE NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT N0.102811-NAF.

WHEREAS, the City has set aside AB 2766 funds for vehicles and equipment to implement programs that reduce air pollution from motor vehicles; and

WHEREAS, the City is currently updating its infrastructure through the Southern California Edison (SCE) Charge Ready Program to meet the requirements needed for Electric Vehicles (EV); and

WHEREAS, Lynwood Municipal Code Section 6-6.8 (A), authorizes piggybacking from another public agency's contract that has gone through a competitive bidding process; and

WHEREAS, The National Joint Powers Alliance (NJPA) has an existing contract (1 02811-NAF) that is valid until January 17, 2016.


Section 1. That the City Council authorizes, through piggybacking through National Joint Powers Alliance (NJPA) Contract No. 102811-NAF, the purchase of six (6) new Nissan Leafs HB SV, in the amount of $178,742.60 and authorizes the City Manager approve the Purchase Order with National Auto Fleet Group.

Section 2. That the City Council of the City of Lynwood approve the appropriation of $178,742.6 from unappropriated AB2766 funds.

Section 3. That the City Council finds that acquisition of goods and services through the use of an alternate procedure instead of a formal bid process may be economically and efficiently effected for the acquisition Electric Vehicles, since National Joint Powers Alliance (NJPA) has the most economically feasible price

Section 4. This resolution shall go into effect immediately upon its adoption.


4

PASSED, APPROVED and ADOPTED this 18th day, of October 2016.

ATTEST:

Maria Quiii6nez City Clerk




J. Arnoldo Beltran, City Manager City Manager


Raul Godinez II, P. E., Director of Public Works I City Engineer

5

STATE OF CALIFORNIA


) ) )

§

I, the undersigned City Clerk of the City ofLynwood, do hereby certify that the



__________ , and passed by the following vote:

AYES:

NOES:

ABSENT:

STATE OF CALIFORNIA



) ) )

§

I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council

of said Cit~, do hereby certify that the above and forgoing is a full, true and correct copy

of Resolution No. _____ on file in my office and that said resolution was adopted

on the date and by the vote therein stated.

Dated this ____ day of ________ _


6

California cooperative purchasing is authorized by the "Joint Exercise of Powers Act".

California Code

California Government Code

Title 1 General

Division 7 Miscellaneous

. Chapter 5 Joint Exercise of Powers

Article 1 Joint Powers Agreements

650Z. If authorized by their legislative or other governing bodies, two or more public agenciesby

agreement may jointly eMercise any power common to the contracting parties, even though one or

more of the contracting agencies may be located outside this state. It shall not be necessary that any

power common to the contracting parties be exercisable by each such contracting party with respect to the geographical area in which such power is to be jointly exercised ....

NJPA Interpretation

The statute authorizes "public agencies" to participate in cooperative purchasing agreements like those

established by NJPA. The State's definition of public agencies include another state or any state

department or agency, a county, county board of education, county superintendent of schools, city.

public corporation. public district, regional tran~portation commission of this state or another state .

.. NJPA is not an attorney and is not qualified to give legal advice to its Members. The information contained in our website and other media are provided for informational purposes only and cannot be considered legal advice. Any conclusions drawn by our members based on the information provided shall be arrived at by the Member. ••

5'h YEAR RENEWAL Of AGREEMENT \1adc b~ and Bemt:elt

~a tiona I Auln Flct•t (;roup (Vendor)

490 Auto Center Uri.-e Watsnm·ille, CA 95076

and

:"1/:rtinnui.Jnint Powers Alliance:!!' tN.II'Al 202 12'" Street NE Sta111es. MN 50479

!'hone: (2 t 8) 894-1930

··vendor·· :md "'NJP/\.'' h;t\·~ .:nt• .. :rcd into an ":\..:..:coptancc- aitd t\\\:1rJ:: lll.:!l'( 11-NAI··· for llw

procurement ufPns~cngcr Ctr:-. Light Duty. t ... ledium Dut~. ami llc:;.t\': l>ury True":, with Related .-\..:ce"i'imiC"!Io. and hti\'IIH! a mawril\· dHic ~~r li.!ltltilr\· I:. 10 I fl. auU which drc '-tlhiect w annual n:nc,ul~ and as~ yl.'ar ... :~rcn~ion a~ the 11ptiCln ofb~'th ,,.,rtit::~. .

Now there1i.m.!:

Name (ll'imed or typed: ::.-----

< prinr<d or !)'p<d' _ .. :Zt>_£{_~...£££./!?' __ . --·

Dati! 7-u-u

. Vendor Agreement #102811-NAF (Agreement) Between

NATIONAL AUTO FLEET GROUP (Awmled Ve11dor) 490 Auto Center Drive Watsonville, CA 95016

M"'D NATIONAL JOINT POWERS ALLIANCE® (NJPA)

2.0212"' ST NE Staples, MN 56479

Whereas; NJPA issued an Request for Proposal 11102811 (RFP) for the provision of PASSENGER CARS, LJGHT DUlY, MEDIUM DUTY, AND HEAVY DUlY TRUCKS WITH RELATED ACCESSORIES to NJPA and NJPA Members Dationwide; and

Whereas; NATIONAL AUTO FLEET GROUP responded to said RFP committing to the provision of PASSENGER CARS, LIGHT DUTY, MEDIUM DUTY, AND HEAVY DUTY TRUCKS WITH RELATED ACCESSORIES to NJPA and NJPA Members; and

Whereas; NJPA bas awarded the contract proposed in the RFP. which is Identified as NJPA c:onllact 102811-NAF (the Conaact), to Awmled Vendor, and

WbcRas; NJPA and Awarded Vendor desue to further define their relationship under tbe Contract as contained herein.

Now therefore; In consideration of the murual covenants contained herein, rr IS HEREBY AGREED BETWEEN 1HE PARTIES AS FOllOWS:

The effective date of this Agreement shall be JANUARY 17, 2012.

ARTICLE 1. PURPOSE AND INTENT

1.1 Tbe purpose and inlellt of this Agreement is to: 1.1.1 Augment the tmns and conditions of the Contract 111102811-NAF originally identified in the RFP, the Awarded Vendor's responses and modifications contained in Fonn C of the Awarded Vendor's bid rcspoDSe (all ofwhich are hereby incorpomted into lbis Asrcement by this re!=nce) , 1.1.2 Identify specific marketing and sales training teSpOIISibilities for both NJPA and Awarded Vendor, and 1.1.3 to finalize the administration fee to be paid by the A warded Vendor to NJP A.

ARTICLE 2. TERMS AND CONDWONS

2.1 NJPA andAw.aded Vendor agree to the terms and conditions contained in RFP #102811, the Awardecl Vezldor's responses AND the exceptions to those terms and conditions identified in Fonn C of Awarded Vendor's bid response EXCEPT as identified herein:

No further exceptions made.

RFPIIIOIO

fORMD

Proposal OITering Aad Aocepblnee and Aw•rd

RFP 1110Z81l

PA§SENGER CAJtS. YGHT DUTY, MtDIUM DUTY. AND HEAVY DUTY TRUCKS WITH RELATED ACCJSSORJF.S.

J>rowsa! O!Tering !To be completed Only by Proposer) In compliance with the Request for proposal (RFP) for PASSENGER CARS, LIGHT DUTY, MEDIUM DUTY, AND HEAVY DUTY TRUCKS WITH RELATED ACCESSORIES, the undersigned wllmllltS !bat 1/we have el<SIIIined this RFP and, being fiuniliar with all of the insD'UCtiom, tenns and conditions, general specifications, expectations, technical specificalions, service expectations and any special terms, do hereby offer and agree to furnish the defined products/services and services in compliance with all terms, conditions of this RFP. any applicable amendments of this RFP, and all Proposer's Response documentation. Proposer further understands they are the sole offeror herein and that the performance ofany su\Konllactors employed by the Proposer in fulfillment of this offer is the sole responsibility of tJie Proposer.

Company Name: National Auto Fleet Gro!Jilate: _ _.1.._1-::.1..,4.::-:.1_.1 ___________ _

CompanyAd~~s: __ 4~9~0~Au~to~C~e~n~t=er~·Dr~i~v~e ___________________________ .

City:.__ __ wa=t==so=nc:.vil,· .,l,e:._ _______ _ SIDle: ____,CA~-- Zip: ,--~9.,5"'0"'76"---------

Authorized SignalUre (ink only): Clarke Coo r (Name printed or typed)

Contn!d Accgobln"" •nd Aw•nl ITo be completEd only by NJfAl

Your proposal offering is hereby accepted and awarded. As an awarded Proposer, you are now bound to provide the defined goods and services contained in your proposal offering according to all terms. condidons, and pricing set forth in jis RFP, any amcndmenu to this RFP, and the Proposer's Response. The effective date of the Ccnllact be

QY\ \] , 2.0\7_.. and continue for four years thereafter AND which is subject to annual renewal at the option of bath parties.

Nalioul Jolat Po.wen Alli•a~NJPA)

NJPA Authorized signature: 'L.!.4 J ·. -J O'T>D L'fsc.., 9 · , z;:7"itJ (Name printed or typed} Title: __ Executive Di1eclorNJPA ______________ _

Awardedtrus_~(7~~=----- ,.,_ Contnu:t Number a Jti28JJ~ Nl}f

(Name printed or typed)

Titl•=-~~~~~~LW~~~-----------------Executed this ~ Colllnd Number 11102H11-Nil F

Page41 of47

Whereas:

ANNt;AL RENEWAL Of AGREEMENT Made hy Jud H'-=m ::c;;

1\::uiona! AulO flee! Group (Vcn:.lur) -190 .... ulu Center Drive Watsool\"illc, CA IJS076

and

!'iatiun:ol.loint Powers Allianco:i!; <"·II',~; 202 12111 Street :'\F. Staples, \,1N 56~79

Phone: C:ll8) ~9~-i'J3tl

··Vendor·· and ··NJPA .. have 1!1\lt:n.:d into an ··J\c\:cptancc 311d A\\ ard #: h::!81 1-NAF"" t\Jr the procurement of Passenger Cllr:'. Light Out)'. Ml!dium Duty. and t-l~HV)· Duty Trucks with Rchucd Accessori\.-s. and ha\·ing u maturity date or January 17. 20\6. :tJid '' !1ich an: ~uhjt!clto annual renewals at the option of both pard~s.

N~.w therefore:

··Vendor·· a11d ""NJPA""Iu:n::by dt:sirc and agree to cxlcnc and renew tht: ~tho\·~ 'ktinl.!d comra:.:l lOr the period of January I?. :w \4 to January 17. 20 i 5.

I

Name print.rl or typed: !;;l!ii_\Ll:P•uc,·n~e'---------------------

Datc /I ;£/.J!)_ __ _ _ National Auto Fleet Grout•

By:~ -c:::.::~c:....-..:__ __________ . l:s: _ /}! c?/f~'T FE' I

Name printed or typed: _ _Tr:_[(_c_ t'"C[: I PI

Date I- ) 'f - I 'j__ __ _

lfyou do not desire to extend c~1ntract, pft:asc !-lign h~:c.,·. :~nd •~.:turn this ~gr..:~menl. Discontinue: We desire to discontinu(· tht.o cona·~-tct.

Signature: Date: I I

~----------------------------------------------------_j

·---··-· ·--····-·····----------

IN WITNESS WHEREOF, the parties have executed this Contract effective the day and year referenced below.

B~?C-~ A ~-Printed

Date ?- 2 ~- '2.?/Z-

Notice Address: 490 Auto Center Drive Watsonville, CA 95076

NAT.IONALJOJNT POWERS ALUANCI®

By ~~a·· Authorized Si~igned

Notice Address: 202 12th Street NE Staples, MN 56479

National Auto Fleet Group 2012 Model Year Roll Out

' Chevrolet Models Ford Models Toyota Models Nissan Models TOTAL

Cruze 6 Focus 7 Corull.1 15 Cube 5

Sonic 12 Fiesta 5 M;:~trix Juke 8 'ic~! ..... 21 Versa 7

Compact Car Sentra 7 93

Impala 3 Fusion 7 \/t;•l1_'d 12 Altim<J 7

Midsize/Large Car Malibu 6 1aurus 6 .::_dl! ~~ y 18 Maxima 5 64

Luxury Car Camara 10 Mustang 11 fl.vdon 6 27

Sport Car Corvette 21 370Z 8 29

Captiva Sport 4 ldge 8 ,-lt..'dUOiCl 33 Xterr iJ 7

Equinox 7 flex 9 ~ J uwser 9 Armada 6

Surburban 16 Escape 8 HighiJnder 24 Murano 8

Tahoe 8 Expedition 8 ~-+Runner 15 Murano Cross I

Traverse 8 Expedition EL 8 ... <~n:i Cruiser 3 Rogue 6

Sport Utility/Crossover Explorer 6 KAiJ4 36 238

Pure Electric Vehicle Volt 1 Transit Connect EV I Leaf 2 4

Silverado 1500 HB 4 Escape Hybrid 2 Priu~ V 9 Altima 1

Tahoe Hybrid 2 1-usion Hybrid 1 (<T• rny Hy!mcl 6 Hybrid H1ghlande: HD 6 30

Midsize Pickup Colorado 14 f·,ll om a 69 Frontier 26 109

Avalanche 6 f.! 50 6( i undra 2WD 36 Titan 14

Silverado 1500 31 Super Duty F-250 32 rundril 4WD 48

Silverado 2500HD 28 Super Duty F-350 DRW 18

silverado 3500HD 22 Super Duty F-350 SRW 32

Full-Size Pickup Super Duty F-450 4 337

Silverado 3SOOHD 12 Super Duty F-350 DRW 20

Colorado 2 Super Duty F-350 SRW 16

Super Duty F-450 DRW 40

Super Duty F-550 DR\IJ 40

Chassis Cab l:.conoline Chassis 5 135

Express Passenger 14 lconoline Wagon 6 {.,If• 011(1 4/

Passenger Van Transit Connect \.Vagon 2 64

Express Cargo 18 Econoline Cargo 11 NV 28

Cargo/Cutaway Van Express Cutaway 8 frdnsit Connect 6 Mobility Econohne Cutaway 9 80

Caprice Police 2 SD F-53 Motorhome 7

Specialty Vehicles Impala Police 1 SD f-59 Stripped ChassiS 3 13

2012 MODEL YEAR TOTAL 266 404 408 146 1224

Quote Date: 10/5/16

~\g2ncy: City of lynwood

Conta;;c Sal Menodza

Address 11750 Alameda St

Mdress Lynwood, CA 90262

Phone: 31Q-603-0220 ext 829

En:ai! [email protected]

~ National Auto

Fleet Group A Dlvlt>l.,... ~ cto-...,.,..t .. ~ ot' wat.so---;:;:;;nlc;

National Auto Fleet Group is pleased to submit the following quotation for your consideration:

Qty

6

Notes:

Line Item Option# Description

2016 Nlssan Leaf (17116) HB SV

Subtotal

Sales Tax 9%

Tire Fee DMV Fees (approx}

Delivery Fees

TOTAL PURCHASE ORDER AMOUNT

Unit Price Extended

' :c j;, ''''';>;-<: ~!;' ,_,, ,,

r$ ·_- .' y· ''."7ibo:: :s '\y/:i•':B -~:Ai\bb •' S ::;F.;--:.\'::_:· . -

This price is available under the National Auto Fleet Group Contract Number 10281L

Please reference this number on all orders

Terms:

Quoted by:

,,

J

)

Clarke Cooper, Fleet Manager (526) 457-5590

1247 W. Main SL, Alhambra, CA. 91801

101512016 Sell, service, and deliver letter

In order to Finalize your Quote, please submit this purchase packet to your governing body for Purchase Order Approval.

Once you issue a Purchase Order please send by:

Fax: (831) 480-8497

Mail: National Auto Fleet Group 490 Auto Center Drive Watsonville, CA 95076

Email: [email protected]

We will then send a W-9 if you need one

Please contact our main office with any questions: 1-855-289-6572

Vehicle Configuration Options

PRIMARY PAINT

PAINT SCHEME

SEAT TRIM

Code

G

PORT INSTALLED OPTIONS

Code

FL3

ADDITIONAL EQUIPMENT

Code

PRM

'Description GLACIER WHITE

I Description

Description

BLACK, BIO SUEDE PET CLOTH SEAT T~IM

Description

[L93] FLOOR MATS & CARGO AREA MAT W/PREMIUM PACKAGE

Description

[P01] PREMIUM PACKAGE, -Inc: Around View Monitor, Bose 7 Speaker Audio System

http:llwww.natianalautofleetgroup.com/OrderRequasi/SSDPrint/8388?ssdTypo=OrderRequast&ws=True&se=True&sMsg=A+Nationai+Auto+Fieei+Group+k... 3f7

10/512016 Sell, service, and deliver letter

2016 Fleet/Non-Retail Nissan LEAF 4dr HB SV

WINDOW STICKER 2016 Nissan LEAF 4dr HB SV Interior: N/A Electric Exterior 1: GLACIER WHITE 1 Speed Automatic Exterior 2: No color has been selected.

CODE MODEL MSRP

17116 2016 Nissen LEAF 4dr HB SV $34,200.00

OPTIONS

QAK GLACIER WHITE $0.00

- STANDARD PAINT $0.00

G BLACK, BIO SUEDE PET CLOTH SEAT TRIM $0.00

FL3 [L93] FLOOR MATS & CARGO AREA MAT W/PREMIUM PACKAGE $180.00

PRM [P01] PREMIUM PACKAGE, -Inc: Around View Monitor, Bose 7 Speaker Audio System $1,570.00

SUBTOTAL $35,950.00

Advert/ Adjustments $0.00

Manufacturer Destination Charge $850.00

TOTAL PRICE $36,800.00

Est City: N/A MPG . Est Highway: N/A MPG Est Highway Cruising Range: NIA m/

Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.

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10/512016 Sell, service, and deliver letter

Standard Equipment

MECHANICAL

Engine: 80kW AC Synchronous Motor

Transmission; Single Speed Reducer

Front-Wheel Drive

7.94 Axle Ratio

Battery w/Run Down Protection

4431# Gvwr

Gas-Pressurized Shock Absorbers

Front And Rear Anti-Roll Bars

Electric Power-Assist Speed-Sensing Steering

Strut Front Suspension w/Coil Springs

Torsion Beam Rear Suspension w/Coll Springs

Regenerative 4-Wheel Disc Brakes w/4-Wheel ABS. Front And Rear Vented Discs, Brake Assist and Hill Hold Control

Lithium ion Traction Battery w/6.6 kW Onboard Charger, 26 Hrs Charge Time@ 110/120V, 6 Hrs Charge Time@ 220/240V and0.5 Hr Charge Time @ 440V

EXTERIOR

Wheels; 17" Alloy

Tires: P215/50R17

Spare Tire Mobility Kit

Clearcoat Paint

Body-Colored Front Bumper w/Chrome Bumper Insert

Body-Colored Rear Bumper

Black Side Windows Trim and Black Front Windshield Trim

Chrome Door Handles

Body-Colored Power Heated Side Mirrors w/Manual Folding

Fixed Rear Window w/Fixed Interval Wiper and Defroster

Light Tinted Glass

Variable Intermittent Wipers

Galvanized Steel/Aluminum Panels

Lip Spoiler

Liftgate Rear Cargo Access

Tailgate/Rear Door Lock Included w/Power Door Locks

Auto Off Aero-Composite Halogen Headlamps

LED Brakellghts

ENTERTAINMENT

Radio: AM/FM/Single In-Dash CD/MP3/WMA/Navigation -inc: NissanConnectSM w/navigation and mobile apps, 7" color display w/multl-touch control, voice recognition for navigation and audio, HD Radio, SiriusXM Travel Link (weather, fuel prices, movie listings, stock info and sports), 6-speaker audio system and NissanConnect EV (telematics)- allowing for remote connection to the vehicle (monitor battery state of charge, start charging event and tum on HVAC system)

Radio w/Seek-Scan, Clock, Speed Compensated Volume Control and Steering Wheel Controls

Integrated Roof Antenna

http://www.nationalautafleetgroup.comJOrderRequest!SSDPrintl8388?ssdType=OrderRequest&ws=True&se=True&sMsg=A+Natlonai+Auto+Fieet+Groop+Ac... 517

10/S/2016

INTERIOR'

Sell, service, and deliver letter

Heated Front Bucket Seats -inc: 6-way manual driver and 4-way manual front passenger seats 60-40 Folding Bench Front Facing Fold Forward Seatback Rear Seat Manual Tilt Steering Column Gauges -'inc: Speedometer, Odometer, Traction Battery Level, Power/Regen, Traction Battery Temperature, Trip Odometer and Trip Computer Power Rear Windows NissanConnect Selective Service Internet Access

5 Person Seating Capacity Heated Leather Steering Wheel Front Cupholder

Rear Cupholder Proximity Key For Doors And Push Button Start Remote Keyless Entry w/lntegrated Key Transmitter. Illuminated Entry, Illuminated Ignition Switch and Panic Button

Remote Releases -Inc: Keyfob Charge Port Door

Cruise Control w/Steering Wheel Controls

Automatic Air Conditioning HVAC -Inc: Undersea! Ducts and Supplemental Heater Glove Box Driver Foot Rest

Full Cloth Headliner

Metal-Look Gear Shift Knob Interior Trim -inc: Piano Black Instrument Panel insert, Piano Black Console Insert and Chrome Interior Accents Bio Suede PET Cloth Seat Trim Driver And Passenger Visor Vanity Mirrors w/Drlver And Passenger Auxiliary Mirror Day-Night Auto-Dimming Rearview Mirror

Full Floor Console w/Covered Storage, Mini Overhead Console w/Storage and 1 12V DC Power Outlet Front Map Lights

Fade-To-Off Interior Lighting Full Carpet Floor Covering carpet Floor Trim Cargo Features -inc: Spare Tire Mobility Kit

Cargo Space Lights Back-Up Alarm Driver And Passenger Door Bins Power 1st Row Windows w/Driver 1-Touch Up/Down Delayed Accessory Power Power Door Locks w/Aulolock Feature Trip Computer Outside Temp Gauge

Digital Display

Seats w/Cioth Back Material

Manual Anti-Whiplash Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints

Front Center Armrest

1 Seatback Storage Pocket

Perimeter Alarm Engine Immobilizer 1 12V DC Power OuUet

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10/512016 .. Sell, service, and deliver letter

Air Filtration

SAFETY

Electronic Stability Control (ESC)

ABS Traction Control

Side Impact Beams

Dual Stage Driver And Passenger Seat-Mounted Side Alrbags

Low Tire Pressure Warning

Dual Stage Driver And Passenger Front Airbags

Curtain 1st And 2nd Row Airbags

Airbag Occupancy Sensor

Rear Child Safety Locks

Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners

Back-Up Camera

http:llwww.natfonalautofleetgroup.com/OrderRequesVSSDPrlnV838B?ssdType=OrderRequest&ws=True&se=True&sMsg=A+Nationai+Auto+Fieet+Group+Ac... 7f7

AGENDA STAFF REPORT



APPROVED BY: J. Arnoldo Beltran, City Manager~ fb

PREPARED BY: Raul Godinez P.E., Director of Public Works/City Engineer

SUBJECT:

Recommendation:

Lorry Hempe, Public Works Special Projects Manager

Authorization to Amend the Agreement with Robert R. Coffee Architects + Associates

Staff recommends that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING AN AMENDMENT TO THE AGREEMENT WITH ROBERT R. COFFEE ARCHITECTS + ASSOCIATES TO EXTEND THE TERM OF THE AGREEMENT FOR A TERM CONCURRENT WITH THE PROJECT TIMELINE."

Background:

On January 21, 2014, the City Council approved an Agreement with Robert R. Coffee Architects + Associates to provide architectural and engineering consulting services for the New Annex and City Hall/City Hall North Renovation, CIP 4011.67.011 (Project). The existing Agreement expired in September 2016. To avoid interruption to services, staff recommends an amendment to the existing Agreement to extend the term of the Agreement to be commensurate with the Project timeline.


Robert R. Coffee Architects + Associates (Consultant) provides architectural and engineering consulting services for the Project. The Project has since been reduced in scope to limit the construction to the City Hall Annex to ensure that the Project is within the approved budget.

AGENDA ITEM

The existing Agreement calls for the Consultant to ,provide preliminary assessments, conceptual design, schematic design, produce design development documents, and construction documents. The Consultant would also provide assistance during construction phase to ensure that construction is in accordance with the plans and specifications and that any changes to be reviewed and approved by the architect.

The Project timeline and Project scope have changed since the execution of the Agreement. To align the Agreement with the current timeline, an amendment to the Agreement is needed.

The term of the Agreement was for 24 months with June 5, 2014 as the commencement date and with an additional month to month extension of not to exceed 3 months. The Agreement expired on September 5, 2016. Staff requests that the Agreement be amended to extend the term to ensure that the project continues according to the revised project schedule.

It is anticipated that the construction of the City Hall Annex will be completed in October 2017.

Fiscal Impact:

The City Council approved an Agreement with the Consultant for a not to exceed amount of $498,200. There is no fiscal impact associated with the recommended amendment.

Coordinated With: Finance & Administration City Attorney

2

RESOLUTION .. ____ _

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING AN AMENDMENT TO THE AGREEMENT WITH ROBERT R. COFFEE ARCHITECTS + ASSOCIATES TO EXTEND THE TERM OF THE AGREEMENT FOR A TERM CONCURRENT WITH THE PROJECT TIMELINE

WHEREAS, on January 21, 2014, the City Council approved an Agreement with Robert R. Coffee Architects + Associates in a not to exceed amount of ~498,200 to provide architectural and engineering services; and

WHEREAS, the Project timeline and Project scope have changed since the execution of the Agreement; and

WHEREAS, the Agreement with Robert R. Coffee Architects+ Associates expired in September 2016; and

WHEREAS, to align the Project timeline with the Agreement termination date an amendment to the Agreement is necessary.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE AS FOLLOWS:

Section 1. That the City Council approves to extend the Agreement with Robert R. Coffee Architects + Associates.

Section 2. That the City Council authorizes the Mayor to execute the amendment to the Agreement with Robert R. Coffee Architects + Associates, attached hereto as Exhibit A, in a form approved by the City Attorney.

Section 3. That this Resolution shall take effect immediately upon its adoption.


PASSED, APPROVED and ADOPTED .this 181h day of October 2016.

Edwin E. Hernandez Mayor

3

ATTEST:

Maria Quiii6nez City Clerk





Raul Godinez II, PE Director of Public Works /City Engineer

4

CONTRACT EXTENSION

TO

EXHIBIT A

ROBERT R. COFFEE ARCHITECTS +ASSOCIATES

WHEREAS, the City of Lynwood, herein after called City and Robert R. Coffee Architects + Associates herein after called Consultant, have entered into an Agreement, dated January 21, 2014, which Agreement sets forth the terms and conditions for the Consultant to provide architectural and engineering consulting services to City as set for in the attached Exhibit A, for the Lynwood New Annex and City Hall Renovation Project ("Project"); and

WHEREAS, the project was delayed in starting and obtaining permits took longer than expected; and

WHEREAS, the Agreement extension will not require additional compensation; and

WHEREAS, on June 5, 2014, both City and Consultant met to discuss the project and sets forth the kick-off of the project; and

WHEREAS, the Agreement dated January 21, 2014 has expired and both parties have mutually agreed to extend the Agreement, dated January 21, 2014 and; and

WHEREAS, the Consultant is willing to continue service to the City without interruption.

NOW, THEREFORE, IN consideration of performance by the Parties of the covenants and conditions herein contained, the Parties hereto agree as follows:

1. The term of this Agreement, as amended shall continue in full force and effect commencing on June 5, 2016, and expiring on October 30, 2017.

2. The Agreement may further be extended by the City Manager on a month to month basis after October 30, 2016 in accordance with Recitals 2- Term of Agreement, based upon a mutual agreement of cost for time extension.

3. All other terms and conditions of said Agreement dated January 21, 2014 shall remain unchanged.

IN WITNESS WHEREOF, the parties hereto have executed this contract extension to the Professional Services Agreement this 18th day of October, 2016.

DATED: BY: Edwin E. Hernandez Mayor

DATED: BY: David A. Garcia City Attorney

DATED: BY: Robert R. Coffee Architect + Associates

-------------------------------------------- --

AGENDASTAFFREPORT



APPROVED BY: J. Arnoldo Beltran, City Manager~

PREPARED BY: Is-Andre Dupret, Interim Director Development, Compliance &

Enforcement Services

SUBJECT:

Recommendation:

Request for Approval to Execute an Amendment to the Contract for Animal Sheltering Services with the Society for the Prevention of Cruelty to Animals-Los Angeles (SPCALA) to Fund an Increase in the Cost of Monthly Animal Care Services and to Approve the Additional Funding in the Amount of $19,200

Staff recommends that the City Council adopt a resolution (Attachment No. 1) approving the execution of an amendment (Attachment No. 2) to the agreement with the Society for the Prevention of Cruelty to Animals-Los Angeles, by approving the resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT INCREASING THE BUDGET OF THE CONTRACT WITH THE SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS - LOS ANGELES FOR ANIMAL SHELTERING SERVICES, AND APPROVE A GENERAL DISBURSEMENT OF $19,200 TO FUND THE INCREASE."

Background:

On June 21, 2016, the City Council adopted a resolution approving a Contract for Animal Sheltering Services ("Contract") between the City of Lynwood and the Society for the Prevention of Cruelty to Animals-Los Angeles (SPCALA) effective July 1, 2016 to June 30, 2017 at a rate $8,100 per month.

The City received a written notice from SPCALA dated September 26, 2016 (Attachment No. 3), indicating that a recent review by the SPCALA of the number of live-animal drop-offs by the City of Lynwood at the "Hawthorne" shelter over the three months ending August 31, 2016, revealed that an average of 70 animals per month were being brought in for sheltering. This figure is about 30% ~----.

AGENDA ITEM

more than the initial monthly estimate provided by the City of 54 live animals upon which the current Contract fee was based. Therefore, the additional intake load of animals necessitates an increase in the Contract amount. Should the request for an increase in the project budget be approved, the increase, $2,400.00 per month, will be effective beginning November 1, 2016 through the end of the Contract period, or June 30, 2017.

When added to the current monthly rate of $8,1 00.00, the new monthly service fee total for animal control services will be $10,500.00. Calculated on the remaining eight months of the Contract to which the amendment applies (November 1, 2016 to June 30, 2017), the total increase comes to $19,200.00.

The current Contract requires an amendment to adjust the total Contract obligation from $107,200.00 to $126,400.00. Sufficient funds remain in the Animal Control Services budget and other Development, Compliance and Enforcement Services Department division budgets to assemble the necessary funds to cover the increased cost for services without impacting any single operating budget, or the General Fund.


To determine whether or not the price increase requested by the SPCALA is justified, staff conducted an analysis of past expenditures for animal control services prior to contracting with SPCALA. The analysis found that the City had spent far more per year on animal control services when those services were provided by Los Angeles County ("County"). The analysis went back as far as Fiscal Year 2010 which was a watershed year in which the City paid the County in excess of $210,000.00 for animal control services. Although the record shows that the cost for services from the County fluctuated over the years since 2010, in the first five months of 2016, the City paid the County an average of $11,370.00 per month.

When compared to the $8,100.00 per month the City is currently paying SPCALA for animal control services and the $11,370.00 monthly amount previously paid to the County, the difference of $3,270.00 is the actual estimated monthly savings to the City by just having changed vendors. Even by paying the additional $2,400.00, the increase would still save the City $870.00 per month, or $6,960.00 from November 2016 to the end of the Contract on June 30, 2017.

The SPCALA has been providing reliable dog and cat sheltering and disposal of dead animal services to the City of Lynwood since the inception of the Contract. Under the proposed amendment, the scope of services contained in the current Contract will remain unchanged with the exception of the $2,400.00 increase in the monthly cost for services. These services include taking in stray dogs and cats by City ACOs only, adopting out animals, and disposing of dead animals.

The scope of services does not include hospital veterinarian care, trapping or removal of wildlife, nuisance, administrative processes and hearings for barking dog complaints, or citizen animal surrenders. If the City requires SPCALA to hold an animal over the required 15 days, there is a $25 a day fee that will be assessed for the term of the excess holding time.

Fiscal Impact:

A total of $150,000.00 was proposed in the Department's FY 16-17 budget under Animal Control Professional Services. The budget for the current Contract was approved in an amount of $107,200, which left a remaining FY 16-17 budget of $42,800.00. The proposed amendment increases the current Contract amount by $19,200.00 for a new revised Contract total of $126,400.00, leaving a balance of $23,600.00 in the Department's FY 16-17 budget for Animal Control Professional Services. An audit of that budget indicates that after current charges are processed, the estimated balance of the budget as of October 1, 2016, will be approximately $11,238. In order to fund the full $19,200.00, $7,200.00 will come from the Animal Control Services account and the balance of $12,000.00 from the Fiscal Year 2016 Development, Compliance & Enforcement Services Department's operating budget. There will be no request for a special appropriation from the General Fund.

Coordinated With: City Manager

Attachments: Resolution Amended Contract 9/26/16 Letter from SPCALA

ATTACHMENT No.1

Resolution

RESOLUTION NO_

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT INCREASING THE BUDGET OF THE CONTRACT WITH THE SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS - LOS ANGELES FOR ANIMAL SHELTERING SERVICES, AND APPROVE A GENERAL DISBURSEMENT OF $19,200 TO FUND THE INCREASE .

WHEREAS, On June 21, 2016, the City Council adopted a resolution approving a Contract for Animal Sheltering Services ("Contract") between the City of Lynwood and the Society for the Prevention of Cruelty to Animals - Los Angeles ("SPCALA") effective July 1, 2016 to June 30, 2017 at a rate of $8,100 per month; and

WHEREAS, the Scope of Work includes routine sheltering services for dogs and cats, including taking in stray animals, adopting out animals and disposing of dead animals as set forth in the attached Exhibit A; and

WHEREAS, SPCALA has determined that it is necessary to increase its fee for service due to an increase, over the entire first three months of the Contract, in the number of animals being brought in for sheltering which exceeds, by approximately 30%, the initial monthly estimate of 54 live animals that was provided by the City and upon which the current Contract fee was based; and

WHEREAS, the City, after analyzing the SPCALA's request for a $2,400.00 per month increase to cover the cost of the additional expense to handle the increase in the number of animals being brought in for sheltering, and determining that the increase is both reasonable and cost effective; and

WHEREAS, the City has been satisfied with the level and performance of animal sheltering services by the SPCALA; and

WHEREAS, the City desires to continue the Contract with the SPCALA according to the terms and conditions contained in the original Contract and as amended herein for Animal Sheltering Services.


Section 1. That the City Council of the City of Lynwood approve an amendment to Section 1-C (Consideration) of the Contract for Animal Sheltering Services, dated June 21, 2016, to read as follows: "For additional consideration, CITY agrees to an increase of $2,400.00 per month for animal sheltering services in the revised amount of $10,500.00 per month, effective November 1, 2016 through June 30, 2017. All other terms and conditions of the original Contract remain unchanged.

Section 2. That the City Council approves the additional funding in the not-to-exceed amount of $19,200 for the term of November 1, 2016 to June 30, 2017.

Section 3. That the Mayor is hereby authorized to execute the amendment between the City of Lynwood and the Society for the Prevention of Cruelty to Animals-Los Angeles.

Section4. adoption.

This resolution shall take effect immediately upon its

Section 5. The City Clerk shall certify as to the adoption of this City Council Resolution.

PASSED, APPROVED and ADOPTED this 181h day of October, 2016.

ATTEST:

Marfa Quinonez City Clerk






Andre Dupret, Interim Director Development, Compliance & Enforcement Services

ATTACHMENT No.2

Amendment No. 1

FIRST AMENDMENT TO THE CONTRACT FOR ANIMAL SHELTERING SERVICES

BETWEEN THE CITY OF LYNWOOD AND

SPCALA

This Amended AGREEMENT is entered into on this __ day of 2016, by and between the CITY OF LYNWOOD, a general law city and municipal corporation, ("CITY") and SPCALA, a California Corporation ("CONTRACTOR").

1. Consideration.

A. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, below.

B. As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Amended Agreement.

C. For additioua/ cousideratiou, tflis Agreemeut is ammded to read: CITY agrees to pay CONTRACTOR au additioualtwo-tflousaud-four-flulldred-dollars ($2,400.00) per mo/1111 for allimal sfle/teri11g services, as deji11ed below,for a revised total equal to telltlwusmrd-five-lzulldred-dol/ars ($10,500.00) per moutfl, effective November I, 20/6 tflrougfl Juue 30, 2017, for CONTRACTOR'S routine sheltering services and $25.00 per day per animal held in excess of the legal holding period at the CITY'S request. Unless otherwise specified by written amendment to this Amended Agreement, CITY will pay this sum within thirty (30) days after receiving an invoice. Failure by the CITY to formally terminate or renew this contract annually will result in an automatic extension of the contract which will be billed and payable at the prevailing rates in place at the time of renewal and adjusted annually. All other services will remain the same.

2. SCOPE OF SERVICES. CONTRACTOR will serve as the Director of Animal Sheltering for the CITY in accordance with applicable law. CONTRACTOR will accept stray animals turned in form turned in from the CITY'S Animal Control Officers. To fulfill this responsibility CONTRACTOR will furnish an animal shelter located at 12910 Yukon Avenue in the City of Hawthorne and maintain that animal shelter during the term of this Amended Agreement. CITY agrees to ensure that all injured animals receive emergency medical care as required by applicable law before depositing said animal with SPCALA. CONTRACTOR agrees not to provide animals for scientific research.

3. TERM. The term of this Amended Agreement will be from July I, 2016 to June 30,2017. Unless otherwise determined by written amendment between the parties, this Amended Agreement may terminate as stated in Section 8.

4. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this Amended Agreement until CONTRACTOR furnishes proof of insurance as required under Section !3 of this Amended Agreement.

5. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a taxpayer identification number.

6. PERMITS AND LICENSES. CONTRACTOR, at its sole expense, will obtain and maintain during the term of this Amended Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

7. PROJECT COORDINATION AND SUPERVISION.

Page 1 of5

A. Alma Vera-Lima will be assigned as Project Manager and will be responsible for coordination with CITY'S Project Manager.

B. J.D. Whitaker, Public Safety Manager will be assigned as CITY'S Project Manager and will be personally in charge of and personally supervise or perform the technical execution of the Project on a day-to-day basis on behalf of CITY and will maintain direct communication with CONTRACTOR'S Project Manager.

8. TERMINATION.

A. Except as otherwise provided, either party may terminate this Agreement at any time with or without cause upon (30) day notice. Notice of termination will be in writing.

B. Should the Agreement be terminated pursuant to this section, CITY may procure on its own tenns services similar to those terminated.

C. By executing this document, CONTRACTOR and CITY each waive any and all claims for damages that might otherwise arise from termination under this section.

9. INDEMNIFICATION.

A. CONTRACTOR shall indemnify, defend (at CITY'S request and with counsel satisfuctory to CITY), and hold CITY harmless from and against any claim, action, damages, costs (including without limitation, attorney's fees), injuries, or liability, arising out of or relating to this Amended Agreement, or its performance. Should CITY be named in any suit, or should any claim be against it by suit or otherwise, whether the same be groundless or not, arising out of this Amended Agreement, or it's performance, CONTRACTOR will defend CITY (with counsel reasonably satisfactory to CITY) and will indemnify City for any judgment rendered against it or any sums paid out in settlement or otherwise.

B. For purposes of this section "CITY" includes CITY'S officers, officials, employees, agents, representatives, and certified volunteers.

C. CONTRACTOR expressly agrees that this release, waiver, and indemnity Agreement is intended to be as broad and inclusive as is permitted by the law of the State of California and that if any portion is held invalid, it is agreed that the balance will, notwithstanding, continue in full legal force and effect.

D. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.

E. The requirement as to the types and limits of insurance coverage to be maintained by CONTRACTOR as required by Section 13, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONTRACTOR pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

10. ASSIGNABILITY. This Amended Agreement is for CONTRACTOR'S unique services. CONTRACTOR'S attempts to assign the benefits or burdens of this Amended Agreement without CITY'S written approval are prohibited and will be null and void.

Page 2 of5

11. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which it is performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Amended Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction ofthe CITY as to end results of the work only.

12. RECORDS RETENTION. CONTRACTOR will maintain full and accurate records with respect to all services and matters covered under this Amended Agreement. CONTACTOR will retain such financial and program service records for at least three (3) years after termination or final payment under this Amended Agreement.

13. INSURANCE.

A. Before commencing performance under this Amended Agreement, and at all other times this Amended Agreement is effective, CONTRACTOR will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below.

Type oflnsurance Limits (combined single)

Commercial general liability: $1,000,000

Business automobile liability $1,000,000

Workers compensation Statutory limits

B. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 10 01. The amount of insurance set forth above will be $I ,000,000 per occurrence -- $2,000,000 aggregate for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as "additional insured's" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. Such insurance will be on an "occurrence", not a "claims made," basis and will not be cancelable except upon thirty (30) days prior written notice to CITY.

C. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 0 I 07 97, or similar form for CONTRACTOR owned Autos.

D. CONTRACTOR will furnish to CITY duly authenticated Certificates of Insurance and Endorsements evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as maybe reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company rating of"A:VII."

14. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

Page 3 of5

CITY

J. Arnalda Beltran City of Lynwood I 1330 Bullis Road Lynwood, CA 90262

CONTRACTOR

Diane Eyler spcaLA 5026 West Jefferson Blvd. Los Angeles, CA 90016

Any such written communications by mail will be conclusively deemed to have been received by the addressee at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notices in the manner prescribed in this paragraph.

15. INTERPRETATION. This Amended Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any dispute relating to this Amended Agreement will be in Los Angeles County.

16. ENTIRE AGREEMENT. This Amended Agreement sets forth the entire understanding of the parties. There are no other understandings, terms or other Agreements expressed or implied, oral or written. This Amended Agreement will bind and inure to the benefit of the parties to this Amended Agreement and any subsequent successors and assigns.

17. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any provision of this Amended Agreement, and any other document or agreement, whether oral or written, the provisions of this Amended Agreement will govern and control.

18. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Amended Agreement with legal counsel. Accordingly, this Amended Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either party.

19. SEVERABILITY. If any portion of this Amended Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Amended Agreement will continue in full force and effect.

20. AUTHORITY/MODIFICATION. The parties represent and warrant that all necessary action has been taken by the parties to authorize the undersigned to execute this Amended Agreement and to engage in the actions described herein. This Amended Agreement may be modified by written amendment executed by both parties. CITY'S city manager, or designee, may execute ay such amendment on behalf of CITY.

21. COVENANTS AND CONDITIONS. The parties agree that all of the provisions hereof will be construed as both covenants and conditions, the same as if the words importing such covenants and conditions had been used in each separate paragraph.

22. CAPTIONS. The captions of the paragraphs of this Amended Agreement are for convenience of reference only and shall not affect the interpretation of this Amended Agreement.

23. FORCE MAJEURE. Should performance of this Amended Agreement be prevented due to fire, flood, explosion, war, embargo, and government action, civil or military authority, the natural elements, or other similar causes beyond the parties' control, then the Amended Agreement will immediately terminate without obligation of either party to the other.

Page 4 of5

24. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Amended Agreement.

25. COUNTERPARTS. This First Amended Agreement may be executed in any number or counterparts, each of which will be deemed to be an original, but all of which together will constitute one instrument executed on the same date.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF Lynwood A municipal corporation


ATTEST:

Maria Quinonez CITY CLERK


TAFOYA & GARCIA

David A. Garcia CITY ATTORNEY

SPCALA a California Corporation

Madeline Bernstein President

Diane Eyler Executive Vice President

Page 5 of5

ATTACHMENT No. 3

Letter from SPCALA

society for the Prevention of Cruelty to Animals Los Angeles, since 1877

September 26, 2016

J. Arnoldo Beltran, City Manager City of Lynwood 11330 Bullis Road Lynwood, CA 90262

,, .. ,.,.

Re: FY2017 Animal Sheltering Contract Amendment, Section 2 "SCOPE OF SERVICES"

Dear Mr. Beltran:

A recent review of the number of live-animal drop-offs by the City of Lynwood at

~t~~~!~~~~~~f;_ :~~F8Havvthome shelter over the three months ending-August 31, 2016 revealed that ~; an average of 70 animals per month were being brought in for sheltering;

approximately 3 0% more than the initial monthly estimate provided by the City of 54 live animals upon which the current contract fee is based.

;Outh ·s~y,.·P~t -Adoption 'Centfr t,29HiV~k0n'AV~nue . .y·awthorne, CA 90250 ~doptions:(310) 676·1149 1-/umane Education: :310) 676-1149, ext 228

Report Animal Cruelty 1-800·540-SPCA

A.nimal Behavior Helpline

1-888-772-2521, ext 260

!ext GETINFO to 27138 to receive text message updates (messa8e 0 data rates apply)

This additional intake load necessitates an increase in the contract fee of $2,400.00 per month. Therefore, effective November l, 2016, the fee will rise from the current $8, l 00.00 per month to $10,500.00 per month through June 30, 2017, the remaining contract term.

If acceptable, this letter will serve as an Amendment to the current FY20 17 Animal Sheltering Contract between the City of Lynwood and spcaLA for the remainder of term. However, should a revised contract reflecting this change be required, please notify spcaLA as quickly as possible to avoid any delays in processing and approval.

Please acknowledge on the signature line below that you understand and accept this change then return a signed copy to spcaLA.

Thank you for your understanding in this matter and, please, feel free to contact me directly should you have any questions or c.oncerns.

Sinc~-r,ely,

,1) c; (! -'"' (;C'' v'- vt;rL+--7--- ·

Diane Eyler, Executive Vice President

CHANGEACCEPTED: -----------------------1. Arnoldo Beltran, City Manager Date

Dedicated to the prevention of cruelty to animals through !Education, Law Enforcement, Intervention, 0 Advocacy.

AGENDA STAFF REPORT



APPROVED BY: Office of the City Attorney

SUBJECT: Second Amendment to Contract by and Between Joe's Sweeping, Inc. dba Nationwide Environmental Services and the City of Lynwood

Recommendation: STAFF RECOMMENDS THAT THE CITY COUNCIL ADOPT THE ATTACHED RESOLUTION ENTITLED: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE SECOND AMENDMENT TO THE CONTRACT BY AND BETWEEN JOE'S SWEEPING, INC. DBA NATIONWIDE ENVIRONMENTAL SERVICES AND THE CITY OF LYNWOOD, INCORPORATING CHANGES TO THE SERVICES SCHEDULE, DELETING A NON-OPERATIONAL DISPOSAL FACILITY AND ADDING UPDATING REPORTING AND GENERAL COMPLIANCE PROVISIONS

Background:

The existing street sweeping contract with Joe's Sweeping, Inc. dba Nationwide Environmental Services ("NES") commenced on October 2nd, 2006 ("Agreement"), was amended by the City Council on January 18, 2011 ("First Amendment"), and expires on January 31, 2021.

Because of logistical and economic reasons, as well as changes to the City's street sweeping priorities, certain changes to the existing street sweeping Agreement and First Amendment have become necessary.


The proposed Second amendment substantially retains the conditions of service (except as noted), including conditions that were a result of a prior RFP and negotiation with the service provider. The current Agreement and First Amendment considered the costs for street sweeping services of surrounding communities, compliance with the South Coast Air Quality Management District's

AGENDA ITEM

2.1

requirements, appropriate sweeping times and routes, deployment of GPS to track sweepers and their efficiency, the additional sweeping services for painted and raised medians, sweeping of major intersections, special events, special/emergency sweeping services, and the disposal of the street sweeping debris at a designated facility.

The 2006 Agreement specified disposal at the "Crown Disposal Facility ["Crown"] and at the South Gate Transfer Station (Agreement Section 7.3 "Base Tipping Fee"). Nonetheless, Crown has ceased its operations and the facility at South Gate charges relatively higher tipping fees. For example, if NES had used the facility at South Gate, after Crown ceased its operations, then under the Agreement, Section 7.3, NES could have passed on to the City the higher tipping fees for prior years and for 2016, as follows:

Year/Month Landfiii/MRF Average Tipping Difference Tipping Fee Rate Monthly Fee in Rate Adjustment

Tonnage Base Rate Per Ton & Potentially Base Due to Rate NES

2016 January $130.00 120 $35.00 $95.00 $11,400.00 February $130.00 120 $35.00 $95.00 $11,400.00 March $130.00 120 $35.00 $95.00 $11,400.00 April $130.00 120 $35.00 $95.00 $11,400.00 May $130.00 120 $35.00 $95.00 $11,400.00 June $130.00 120 $35.00 $95.00 $11,400.00 July $130.00 120 $35.00 $95.00 $11,400.00 August $130.00 120 $35.00 $95.00 $11,400.00 September $130.00 120 $35.00 $95.00 $11,400.00 October $130.00 120 $35.00 $95.00 $11,400.00 November

December

$114,000.00

(See the Attached Fee Tipping Analysis for the years 2011-2016, prepared by NES, attached to this Staff Report.) If NES had disposed of all debris at the "South Gate Transfer Station" since 2011, the City could have been charged over $400,000 extra per the Agreement. Nonetheless, at this point NES is not seeking any extra tipping fees for any past services above the Base Tipping Fee already included in the general compensation rate to NES. Going forward, the proposed Second Amendment deletes "Crown" from the Agreement, and allows for NES to dispose of waste at approved facilities that provide the most economical and efficient disposal rates, subject to approval by the City of the proposed disposal facility.

2

Additionally, the proposed Second Amendment includes these revisions:

Proposed First Amendment revision: • SECTION 1.1 of the First Amendment. Adds clarification term "as

amended herein" throughout provision.

Proposed revision to the Agreement and to the First Amendment [generally, the revisions are to the Agreement. unless specified otherwise]

• SECTION 3.1 (A) and (8): Deletes automatic ownership or control transfer fee of "$25,000," and clarifies that any ownership transfer is subject to City Council approval and subject to negotiation.

• SECTION 3.2 (C) and (D): Deletes automatic ownership or control transfer fee of "$25,000."

• SECTION 3.3: Deletes automatic ownership or control transfer fee. • SECTION 3.4: Deletes transfer restrictions, as any ownership transfer is

subject to City Council approval and subject to negotiation • SECTION 4.1 (B), (C), and (G): Amends Section (B) to add the current

street sweeping route, previously approved by the City. Updates payment schedule and includes current compensation rates, to include CPI increases. Updates reporting requirements and clarifies that the City has the right to updated reports.

• SECTION 4.3 (A): Deleted Crown Disposal Facility, and includes Puente Hills Transfer Station or any other MRF that has reasonable rates, subject to City approval.

• SECTION 5.1 (C) and (E): Section (C) was changed to delete the added requirement that NES cannot use "7 year old sweepers," as the Agreement includes maintenance and performance standards for any existing sweepers. Section (E) was changed to delete the requirement to report inventory annually, but only on "request of the City".

• SECTION 6.1: Amends the vendor's contacts to include Ani Samuelian. • SECTION 6.2 (B) and (C): Amends the provisions to delete "800" number

since toll free numbers currently use different prefixes, and deletes the requirement to include the phone numbers in "the White Pages."

• SECTION 6.4 (A). Amends complaint provision to reflect the procedure that has been followed regarding complaints from commencement of the Agreement.

• SECTION 6.4 (C) (9). Amends and reduces the penalty amount from "$1 ,000" to $250, as the average rate for services does not comport with an excessive fine.

• SECTION 6.7 (A), (8), (C), (D) and (E). Amends reporting format, Contractor's Monthly Report Form (Appendix "F"), to streamline presentation of the required information. Section (E) revisions clarifies the contemplated arrangement that any first audit is paid for by the City, and any second audit is still paid for by the Contractor in the event of any inaccuracies or inconsistencies but Contractor chooses the independent firm.

3

• SECTION 6.9. Deletes the Performance Bond requirement in its entirety, as this extra cost is most often used for public construction projects, and not generally for street sweeping service agreements.

• SECTION 7.3, SECTION 7.4 (A) and (B): Deletes the Crown facility, and clarifies that NES may use any reasonable MRF or Transfer Station, including Puente Hills or South Gate, subject to confirmation by the City.

• SECTION 7.5 of the Street Sweeping Services Agreement and the FIRST AMENDMENT Article VII, Compensation, Section 7.4. Clarifies that the CPI potential increase is only 4% (FIRST AMENDMENT), and that the annual adjustment (if any) applies to increases.

• SECTION 8.3 (A) (1) through A (6) of the Street Sweeping Services. Amends provisions to include a notice and cure procedure.

• SECTION 8.3 (B) (1). Amends and deletes the extra liquidated damages of $100,000.

• SECTION 8.8. Amends provision to include the City Council in the process and decision to terminate the Agreement and any amendments.

• SECTION 9.1 of the Street Sweeping Services Agreement and the FIRST AMENDMENT Article IX, Term, 9.1., are amended to add the following language to the existing language contained in the FIRST AMENDMENT Article IX, Term, Section 9.1. Amends provision to clarify that any termination should be approved by the City Council.

• SECTION 10.3. Deletes the limitation on funding sources to pay for NES services in case of any failure to pay.

• SECTION 10.1 0. This section was amended to add Ani Samuelian as contact person for notice provisions.

• Appendix A 1. Deletes Appendix A 1, as NES and the City now employ an established schedule and route.

• Appendix A2. Amends Appendix A2 was amended to reflect current route. • Appendix D. Appendix D has been amended to reflect current pricing.

Fiscal Impact:--------------------

Coordinated With: Finance & Administration City Attorney

4

CITY OF LYNWOOD NATIONWIDE ENVIRONMENTAL SERVICES- STREET SWEEPING AGREEMENT

TIPPING FEE ADJUSTMENT

Tipping Fee Base Rate: $35.00 Average Tons Per Month 120-140 Tons

Landfiii/MRF Average

Tipping Fee Difference in Rate Tipping Fee

Year/Month Monthly PerTon & Base Adjustment Due to Rate Base Rate

Tonnage Rate NES

2011 September $38.26 120 $35.00 $3.26 $391.20

October $38.26 120 $35.00 $3.26 $391.20

November $38.26 120 $35.00 $3.26 $391.20

December $38.26 120 $35.00 $3.26 $391.20

2012 January $38.41 120 $35.00 $3.41 $409.20

February $38.41 120 $35.00 $3.41 $409.20 March $38.41 120 $35.00 $3.41 $409.20

April $38.41 120 $35.00 $3.41 $409.20 May $38.41 120 $35.00 $3.41 $409.20

June $38.41 120 $35.00 $3.41 $409.20 July $38.41 120 $35.00 $3.41 $409.20 August $38.41 120 $35.00 $3.41 $409.20 September $38.41 120 $35.00 $3.41 $409.20 October $38.41 120 $35.00 $3.41 $409.20 November $38.41 120 $35.00 $3.41 $409.20 December $38.41 120 $35.00 $3.41 $409.20

2013 January $38.41 120 $35.00 $3.41 $409.20 February $38.41 120 $35.00 $3.41 $409.20 March $38.41 120 $35.00 $3.41 $409.20 April $38.41 120 $35.00 $3.41 $409.20 May $38.41 120 $35.00 $3.41 $409.20 June $38.41 120 $35.00 $3.41 $409.20 July $38.41 120 $35.00 $3.41 $409.20 August $38.41 120 $35.00 $3.41 $409.20 September $38.41 120 $35.00 $3.41 $409.20 October $38.41 120 $35.00 $3.41 $409.20 November $45.75 120 $35.00 $10.75 $1,290.00 December $45.75 120 $35.00 $10.75 $1,290.00

2014 January $45.75 120 $35.00 $10.75 $1,290.00 February $45.75 120 $35.00 $10.75 $1,290.00 March $45.75 120 $35.00 $10.75 $1,290.00 April $45.75 120 $35.00 $10.75 $1,290.00 May $45.75 120 $35.00 $10.75 $1,290.00

Landfiii/MRF Average

Tipping Fee Difference in Rate Tipping Fee

Year/Month Monthly Per Ton & Base Adjustment Due to Rate

Tonnage Base Rate

Rate NES June $45.75 120 $35.00 $10.75 $1,290.00

July $45.75 120 $35.00 $10.75 $1,290.00

August $45.75 120 $35.00 $10.75 $1,290.00

September $45.75 120 $35.00 $10.75 $1,290.00

October $45.75 120 $35.00 $10.75 $1,290.00

November $45.75 120 $35.00 $10.75 $1,290.00

December $45.75 120 $35.00 $10.75 $1,290.00

2015 January $49.25 120 $35.00 $14.25 $1,710.00

February $49.25 120 $35.00 $14.25 $1,710.00

March $49.25 120 $35.00 $14.25 $1,710.00

April $49.25 120 $35.00 $14.25 $1,710.00

May $49.25 120 $35.00 $14.25 $1,710.00

June $49.25 120 $35.00 $14.25 $1,710.00

July $49.25 120 $35.00 $14.25 $1,710.00

August $49.25 120 $35.00 $14.25 $1,710.00

September $49.25 120 $35.00 $14.25 $1,710.00

October $49.25 120 $35.00 $14.25 $1,710.00

November $49.25 120 $35.00 $14.25 $1,710.00

December $49.25 120 $35.00 $14.25 $1,710.00

2016 January $49.25 120 $35.00 $14.25 $1,710.00 February $52.75 120 $35.00 $17.75 $2,130.00

March $52.75 120 $35.00 $17.75 $2,130.00

April $52.75 120 $35.00 $17.75 $2,130.00 May $52.75 120 $35.00 $17.75 $2,130.00

June $52.75 120 $35.00 $17.75 $2,130.00 July $55.50 120 $35.00 $20.50 $2,460.00 August $55.50 120 $35.00 $20.50 $2,460.00 September $55.50 120 $35.00 $20.50 $2,460.00 October $55.50 120 $35.00 $20.50 $2,460.00 November

December

MINIMUM SAVINGS THE CITY HAS BENEFITED DUE TO THE CONTRACT NOT BEING

UPDATED & NES NOT INVOICING THE CITY EACH MONTH ASSUMING NES DISPOSED ALL DEBRIS AT SOUTH GATE TRANSFER STATION. SOUTH GATE'S CURRENT PRICE PER TON IS +$400,000.00

$130.00

MINIMUM SAVINGS THE CITY HAS BENEFITED DUE TO THE CONTRACT NOT BEING

UPDATED & NES NOT INVOICING THE CITY EACH MONTH ASSUMING NES DISPOSED ALL

DEBRIS AT PUENTE HILLS LANDFILL $71,347.20

SECOND AMENDED AGREEMENT SERVICES AGREEMENT

This Second Amendment ("Second Amendment") is made as of October_, 2016 for the purpose of amending the existing Services Agreement dated October 2, 2006 ("Agreement") and the First Amendment dated January 18, 2011, by and between the CITY OF LYNWOOD, a municipal corporation ("CITY,") with its principal offices located at 11330 Bullis Road, Lynwood, California 90262 and Nationwide Environmental Services, Division of Joe's Sweeping, Inc. ("Contractor"). CITY and CONTRACTOR are sometimes hereinafter individually referred to as a "Party" and collectively referred to as the "Parties."

RECITALS

A. City and Contractor previously entered into an agreement to provide a street sweeping service to the City, on October 2, 2006 (hereinafter referred to as "Agreement" or "Street Sweeping Services Agreement");

B. WHEREAS, the Agreement was amended on January 18, 2011 ("First Amendment") to, among other things, extend the term of the Street Sweeping Services Agreement; to provide for automatic one-year extensions on each anniversary date of every year; add certain sidewalks to the street sweeping schedule; add Presidents' Day as a City holiday; reduce compensation to Contractor as provided therein; and modification of the annual CPI adjustment. (Collectively, the Agreement and the most recent Amendment to the Agreement, are referred to as the "Operative Agreement"); and

C. City and Contractor wish to modify and amend the Agreement and First Amendment subject to and strictly in accordance with the terms of this Second Amendment.

AGREEMENT The Parties hereby agree as follows:

1. Recitals. The recitals set forth above are merely recitals, but form an integral part of this Second Amendment and Operative Agreement. in consideration of mutual covenants and agreements hereafter contained, the parties agree to amend the Agreement and First Amendment as follows:

1.0 AMENDMENTS

1.1 SECTION 1.1 of the First Amendment is amended to read as follows:

"Agreement" means this Street Sweeping Services Agreement between the City and the

Contractor, including Appendix A 1 (as amended herein), Appendix A2 (as amended

herein), Appendix B, Appendix C, Appendix D (as amended herein), Appendix E, and

Appendix F (as amended herein) which are attached to the Street Sweeping Services

Agreement and incorporated as part of this Second Amendment by this reference.

1.2 SECTION 3.1 (A) and (B) of the Street Sweeping Services Agreement

are amended to read as follows:

(A) Consent of City Required. This Agreement shall not be transferred,

sold, pledged, hypothecated, leased, or assigned, nor shall any of the rights or privileges

herein be transferred, sold, pledged, hypothecated, leased or assigned, either in whole

or in part, nor shall title hereto or thereto, either legal or equitable, or any right, interest,

or property herein or therein, pass to or vest in any person, except the Contractor, either

by action or inaction of the Contractor or by operation of law, without the prior written

consent of the City. Any attempt by the Contractor to effectuate any of the foregoing

without the consent of the City shall be null and void.

1.3 SECTION 3.2 (C) and (D) of the Street Sweeping Services Agreement


(C) Consolidation, Merger, Sale, Transfer and Change in Control. The

Contractor shall not, without the prior written consent of the City, consolidate with or

merge with another entity, or permit one or more other entities to consolidate with or

merge into it.

(D) Transfer of Voting Stock. The City's prior written consent shall be

required for the sale or transfer by any means, whether by agreement or by operation of

law (including transfers resulting from death, bankruptcy or divorce) of any of the voting

stock of the Contractor, except as provided for in Section 3.4 Intra-Family Transfers.

1.4 SECTION 3.3 of the Street Sweeping Services Agreement is amended

to read as follows:

If Contractor requests the consent of the City for any transaction described in

Section 3.1 or Section 3.2 hereof, the Contractor shall reimburse the City for all costs and

expenses incurred by the City in reviewing, examining and analyzing the request,

including all direct and indirect administrative expenses of the City and consultants and

attorneys' fees and expenses. Bills shall be supported with evidence of the expense or

cost incurred. The Contractor shall pay such bills within thirty (30) days of receipt.

Amounts payable in accordance with this Section shall be payable whether or not the

transfer is accepted by the City.


to read as follows:

Transfers of the voting stock of the Contractor to and among family

members to the second degree of consanguinity of Joe and Never Samuelian or any of

the beneficiaries of the Joe and Never Samuelian Family Living Trust shall not require

prior City approval pursuant to the provisions of Section 3.1 and Section 3.2.

1.6 SECTION 4.1 (B), (C), and (G) of the Street Sweeping Services

Agreement are amended to read as follows:

(B) Sweeping Schedule. The sweeping hours shall be between 8:00

A.M. and 5:00P.M. for residential streets. The Contractor has provided to City the Street

Sweeping Route and map attached hereto as Appendix A2 which details the sweeping

route, time of day of sweeping of all streets, alleys, parking lots and medians covered by

this Agreement. Sweeping hours for arterials, major intersections, painted medians and

the curb lines along raised medians as listed in Appendix B shall be performed between

the hours of 12:00 A.M. and 6:00A.M. The Street Sweeping Route Schedule specified

in Appendix A2 may be modified by the Director of Public Works after five (5) working

days notice of the proposed modifications that have been provided by City to Contractor

and only after the Contractor has agreed to the modifications as being reasonable and in

conformity with proper street sweeping procedure. Contractor shall cooperate with the

City to implement any reasonable modification(s) to the Street Sweeping Route Schedule

in Appendix A2 as the City may request from time to time.

The Contractor and City have previously agreed that the original Appendix A 1 was

replaced by the original Appendix A2, and through this SECOND AMENDMENT are

hereby amending Appendix A2 herein to provide for a new Street Sweeping Schedule as

provided for herein. Compensation for regular street sweeping services pursuant to

Appendix A2 as amended herein shall be at the rate of $37,315.89 per month on a

monthly lump sum amount, plus annual increases as provided for in SECTION 7.5, plus

street sweeping services for regular sidewalk cleaning services at the rate of $2,300.14

per month on a monthly lump sum amount, plus additional compensation for those items,

and as provided for, in Appendix D attached hereto and made a part hereof as though

fully set forth.

(C) Holidays and Inclement Weather. No sweeping shall be performed

on the following City-recognized holidays; New Year's Day, Martin Luther King Day,

Presidents' Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day and the Day

after, and Christmas Day. Nor shall sweeping be performed when, in the sole opinion and

discretion of the Director of Public Works or designated representative, inclement weather

prevents effective street sweeping. Areas that are not swept on holidays or due to

inclement weather need not be swept until the next regularly scheduled sweeping day for

the unswept areas. The Contractor shall perform all reasonable extra street sweeping

services during regular hours caused by the inclement weather without additional charge

to the City.

(G) Contractor shall haul away the street debris collected in the City of

Lynwood to an approved trash facility for recycling purposes. Ninety-five to Ninety-eight

percent (95%-98%) of said debris shall be recycled (com posted) by Contractor. Not more

than five percent (5%) of the collected debris tonnage shall be allowed to be disposed as

landfill trash. The compensation for the cost of providing this service that includes but is

not limited to equipment, manpower, transportation, fuel, dump fees, etc. shall be included

---------------------------

in the contract price as shown in Appendix D, "Approved Compensation and Payment

Schedule" to this Agreement.

1.7 SECTION 4.3 (A) of the Street Sweeping Services Agreement is

amended to read as follows:

(A) Disposal of Street Sweeping Debris. The Contractor shall cause all

Sweeping Waste(s) collected required by the Agreement and the First Amendment to be

transported to any MRF or transfer station determined by Contractor, subject to prior

approval by the City, which approval shall not be unreasonably withheld, which shall

include but are not limited to the Puente Hills MRF or the Waste Management Transfer

Station located in the City of South Gate. The City shall not provide any storage for the

temporary holding of street sweeping debris for the Contractor. The Contractor shall

solely be responsible for the transportation of all waste(s).

1.8 SECTION 5.1 (C) and (E) of the Street Sweeping Services Agreement


(C) Vehicle Specifications, Maintenance and Appearance. All vehicles

used by the Contractor in providing the Agreement Services shall be registered with the

Department of Motor Vehicles of the State of California, shall be approved by the City,

shall be kept clean and in top mechanical condition, and shall be uniformly painted.

Vehicles used to collect or transport Sweeping Waste shall be kept covered at all times

except when such material is actually being loaded or unloaded or when the vehicles are

moving along a cleaning route in the course of sweeping. Any cover or screen shall be

so constructed and used that waste shall not blow, fall or leak out of the vehicle onto the

street. Street sweeping vehicles shall be washed at least once every seven (7) days and

cleaned and painted as required to maintain a like-new appearance. No advertisement

or other display shall be carried on any collection vehicle without the written approval of

the City. Contractor has agreed to purchase at least two (2) model year 2007 street

sweeping vehicles powered by Compressed Natural Gas ("CNG") which Contractor must

----------------------

use to provide the Agreement Services. Backup street sweeping vehicles used in the

performance of this Agreement must be CNG powered vacuum street sweepers

manufactured on or after model year 2002. In addition to being powered by CNG, all

vehicles will comply with the low emission requirement of the South Coast Air Quality

Management District (SCAQMD), especially Rules 1186 & 1186.1 and shall be of the

approved make/model by SCAQMD. The City reserves the right to inspect the

Contractor's vehicles at any time to ascertain said condition. The City's representative

shall have the right to cease Contractor's operations immediately, upon inspection of any

vehicle/sweeper deemed unsafe or unsatisfactory during performance of the contract.

The equipment used by the Contractor in performance of this Agreement shall be properly

maintained, both in condition and appearance, and have sweeping capability so as to

ensure a high level of street sweeping services. The Contractor shall have the ability in

house to perform all necessary repairs on such equipment.

(E) lnventorv of Operating Assets. The Contractor shall furnish the City

upon the City's request with an inventory of Contractor Operating Assets used by the

Contractor to provide the Agreement Services under this Agreement. Such inventory shall

indicate the type, capacity, license number, vehicle identification number (VIN), proof of

insurance for each vehicle and location of each piece of equipment, and the date of

acquisition and disposition that will be involved in each element of the services provided

to the City by the Contractor. The Contractor shall report to the City within five (5) business

days of any event that brings any changes resulting in significant increases or decreases

in fuel economy or emissions.


to read as follows:

ARTICLE VI

GENERAL REQUIREMENTS

SECTION 6.1. PROJECT MANAGER. The City and the Contractor have each

designated in writing a person to transmit instructions, receive information and otherwise

coordinate service matters arising pursuant to this Agreement (each a "Project

Manager"). The City's Project Manager shall be the Director of Public Works, the City

Manager or designated representative. The Contractor's Project Manager shall be

Nejteh Der Bedrossian and/or Ani Samuelian. The Contractor shall not change this

designation without prior approval of the City, excluding cases of termination of the

employee. The Contractor's Project Manager shall meet with the City as necessary to

effectuate the purposes of the Agreement. The Contractor's Project Manager shall meet

with the Department of Public Works to review the schedule of work, citizen complaints,

and adequacy of performance upon the City's Request. The Contractor's Project

Manager shall submit such reports as the City may require to insure compliance with

scheduled work including but not limited to daily reports regarding citizen complaints and

the volume and tonnage of debris collected by sweepers.

1.10 SECTION 6.2 (B) and (C) of the Street Sweeping Services Agreement


(B) Availability of Representatives. A representative of the Contractor

shall be available at the Contractor's office during office hours for communication with the

Director of Public Works or the public. The Contractor's representative must have the

capability of responding in English and Spanish to communicate with the Director of

Public Works and the public. The Contractor's office shall be accessible by a toll-free

telephone number for customer service, listed on any City directory as requested by the

City. The Contractor's toll-free telephone number shall be prominently displayed on

Contractor's street sweeping equipment. Said toll-free phone number shall also be

posted on the Contractor's web site and the City's web site.

(C) Emergency Telephone Number. The Contractor shall maintain an

emergency telephone number for use during other than normal business hours. The

contractor shall have a representative, or an answering service to contact such

representative, available at the emergency telephone number during all hours other than

normal office hours. The Contractor's emergency telephone number shall be prominently

----------------------------- ---

displayed on Contractor's street sweeping equipment. Said emergency telephone number

shall also be posted on the Contractor's web site and the City's web site.

1.11 SECTION 6.4 (A) of the Street Sweeping Services Agreement is


(A) Complaints to Contractor. The Contractor shall maintain during

office hours a complaint service and during off-work hours a telephone answering system

capable of accepting telephone complaints in both English and Spanish. Copies of all

complaints shall be given to the City upon request. The Contractor shall record all

complaints, including date, time, complainant's name and address if the complainant is

willing to give this information, and nature and date and manner of resolution of complaint.

Any such calls received via the Contractor's answering service shall be recorded within

24 hours.. This log shall be available for inspection, be accessible and be in a format

approved by the City. The City shall notify Contractor of any complaints received by the

City, and at the City's request the Contractor shall contact the complainant by telephone

immediately after notification to address any street sweeping complaint. All customer

support services, including Contractor's telephone answering system, shall be available

in English and Spanish to communicate with callers. Complaints and requests received

by the City will be forwarded to the Contractor as soon as possible. The Contractor shall

respond to these complaints in the same manner as they are for direct calls to the

contractor's office.

1.12 SECTION 6.4 (C) (9) of the Street Sweeping Services Agreement is


(C) (9) A penalty of $250.00 will be assessed if the Contractor fails to

maintain any record required by the Agreement.

1.13 SECTION 6. 7 (A), (B), (C), (D) and (E) of the Street Sweeping Services


The Contractor shall be required to supply, keep, and make available upon request

all information and data needed to comply with the City's reporting requirements. The

contractor shall be required to obtain all necessary computer software and hardware,

supplies, personnel, and training at Contractor's expense to comply with the City's

reporting requirements.

Dumping/Recycling reports are due quarterly by the twentieth of the month

following the end of the quarter, upon request of the City. All other reports such as Regular

Service Reports, Additional Service Reports, Emergency Service Reports or complaint

Reports are due on the twentieth of the month following the end of the prior month.

Reports, along with the monthly invoices, shall be submitted to: Director of Public Works,

City of Lynwood, 11330 Bullis Road, Lynwood, CA 90262.

The City reserves the right to request additional information not specified herein

on an as needed basis, to review records at Contractor's facility on demand and to

conduct audits of reports identified in this Agreement, unless otherwise specified. All such

additional information shall be supplied by the Contractor at no cost to the City within ten

(1 0) days of a written request for the same.

(A) Regular Service Report. Contractor will submit a report monthly of

the regular street sweeping services from all required areas. The data will be in the

approved format and include the items contained in Contractors Monthly Report attached

hereto as Appendix F.

(B) Additional Service Report. The Contractor will submit a report

monthly of the additional services requested by the City within the reporting month. The

data will be in the approved format and include the items contained in Contractors Monthly

Report attached here as Appendix F.

(C) Emergency Service Report. The Contractor will submit a report

monthly of the emergency services requested by the City within the reporting month. The

-·------------------------------~

data will be in the approved format and include the items contained in Contractors Monthly

Report attached here as Appendix F.

(D) Complaint Report. Contractor will submit a summary on the monthly

report of the service complaints. The City may request additional details concerning any

complaint reported. The data will be in the approved format and include the items

contained in Contractors Monthly Report attached here as Appendix F.

(E) Audits. The Contractor shall allow the City to conduct an

independent audit of financial operations conducted annually for the preceding 12-month

period. The City shall select the independent firm which will conduct the audit at the City's

expense. Audits will include but not limited to labor, materials, fuel, disposal, insurance

and other operational practices and costs.

If an annual audit indicates any inaccuracies or inconsistencies with the

Contractor's operations or services, the City reserves the right to conduct another audit

of the Contractor's operations. This second audit will be paid for by the Contractor. The

independent firm conducting the second audit will be selected by the Contractor.


to read as follows:

6.9 Intentionally left blank.


to read as follows:

SECTION 7.3 BASE TIPPING FEE: The Base Tipping Fee for the recycling

of the street sweeping debris discussed in Section 4.3 has been included in the City's

monthly Compensation payment to Contractor as set forth in Appendix D. The tipping fee

charged by Crown Disposal Facility ("Crown") at the inception of this Agreement was

$35.00 per ton. Contactor was authorized at the inception of the Agreement to dispose

of the majority of the City's street sweeping debris at Crown, or at the Waste Management

South Gate Transfer Station ("South Gate") (the monthly tipping fee charged by South

Gate at the inception of this Agreement was $49.00 per ton), but Crown is no longer in

business, therefore Contractor may also dispose of street sweeping debris at any

reasonable MRF or Transfer Station, including, but not limited to, Puente Hills MRF or

South Gate, subject to prior approval by the City, which approval shall not be

unreasonably be withheld.

The Base Tipping Fee Cost under this Agreement was originally calculated by multiplying

the monthly Base Tipping Fee applicable at either Crown or South Gate by the average

monthly tonnage disposed at the MRF or facility used by Contractor for the disposal of

street sweeping debris ("Average Monthly Tonnage").

1.16 SECTION 7.4 (A) and (B) of the Street Sweeping Services Agreement


SECTION 7.4 BASE TIPPING FEE ADJUSTMENT: Beginning on October

1, 2006 and every month thereafter, City shall adjust the monthly compensation to be

paid to contractor in accordance with the following:

A. Should the tipping fee increase above the monthly amounts

per ton specified in Section 7.3 of this Agreement in any single month, Contractor's

compensation shall be adjusted in the amount equal to any increase above the Base

Tipping Fee amount per ton multiplied by the Average Monthly Tonnage amount disposed

at any applicable facility. By way of example only, should the Base Tipping Fee in any

given month be $38.00 per ton, the Base Tipping Fee adjustment for that month shall be

calculated as follows: $38.00 per ton minus $35.00 per ton multiplied by 100 tons =

$300.00 to be added to the monthly compensation amount.

B. Should recycling facilities comparable to Crown or South

Gate or Puente Hills MRF become available for the recycling of the street sweeping debris

discussed in Section 4.3, Contractor shall utilize such facilities and Contractor's

compensation shall be adjusted in an amount equal to the change in tipping fees (if any)

in the manner set forth in Section 7.4 A of this Agreement, subject to prior approval by

the City, which approval shall not be unreasonably withheld.

1.17 SECTION 7.5 of the Street Sweeping Services Agreement and the

FIRST AMENDMENT Article VII, Compensation, Section 7.4 are


On September 1 2007, and each September 1 of every year thereafter during the Term

hereof (including any extensions), Contractor shall be entitled to annual increases to the

monthly sweeping service compensation amount listed in items 1-5 of the Approved

Compensation and Payment Schedule set forth in Appendix D of this Agreement. The

adjustment shall be (a) an amount equal to the percentage change in the Consumer Price

Index for All Urban Consumers for the Los Angeles-Riverside-Orange County, CA (1982-

84=100) ("CPI") issued by the U.S. Department of Labor for the 12 month period

preceding the first day of July of each year during the term of this Agreement, or (b) four

percent (4%), whichever is less.

1.18 SECTION 8.3 (A) (1) through A (6) of the Street Sweeping Services


EVENTS OF DEFAULT OF CONTRACTOR.

(A) Event of Default Defined. Each of the following shall constitute an Event

of Default on the part of the Contractor:

(1) Certain Events of Non-Compliance. Any transaction not complying with

the requirements of Section 3.2 or Section 3.3 hereof, after notice and

opportunity to cure to Contractor.

(2) Missed Cleaning. The failure of the Contractor, except as may be

excused by Uncontrollable Circumstances to perform at least 99.95% of the gross

number of sweepings of designated areas from City streets, parking lots, etc., in

any calendar month, and after notice and opportunity to cure as set forth in item

(3) below.

(3) Other Failure to Perform. Failure or refusal of the Contractor to perform

any term, covenant, obligation or condition contained in this Agreement, including

a failure or refusal described in Item (2) above, except that no such failure or

refusal shall give the City the right to terminate this Agreement under this Section

unless:

(a) The City has given prior written notice to the Contractor, stating

that a specific failure or refusal to perform exists which will unless corrected,

constitute a material breach of this Agreement on the part of the Contractor

and which will, in the City's opinion (after approval by the City Council), give

the City a right to terminate this Agreement for cause under this Section

unless such default Is corrected within fifteen (15) days of the mailing of the

written notice, and

(b) The Contractor has neither challenged in an appropriate forum

the City's conclusion (after approval by the City Council of the City's

conclusion) that such failure or refusal to perform has occurred or

constitutes a material breach of this Agreement nor corrected or diligently

taken steps to correct such default within such thirty (30) day period from

mailing of the notice given pursuant to clause (a) of this subsection (but if

the Contractor shall have diligently taken steps to correct and successfully

corrected such default within a reasonable period of time, the same shall

not constitute an Event of Default for as long as the Contractor is continuing

to take such steps to correct such default and completes such action within

fifteen (15) working days of the expiration of the thirty (30) day notice

period).

(c) The City Council approves the conclusions and contemplated

actions of the City taken with respect to this SECTION 8.3 by affirmative

vote after a hearing by the City Council on the issues in dispute and the City

Council approves by affirmative vote any decision by City to terminate this

Agreement.

(4) Voluntarv Bankruptcy. The written admission by the Contractor that it is

bankrupt, or the filing by the Contractor of a voluntary petition under the Federal

Bankruptcy Code, or the consent by the Contractor to the appointment by a court

of a receiver or trustee for all or a substantial portion of its property or business, or

the making by the Contractor of any arrangement with or for the benefit of its

creditors involving an assignment to a trustee, receiver or similar fiduciary,

regardless of how designated of all or a substantial portion of the Contractor's

property or business.

(5) lnvoluntarv Bankruptcy. The final adjudication of the Contractor as a

bankrupt after the filing of an involuntary petition under the Bankruptcy Act, but no

such adjudication shall be regarded as final unless and until the same is no longer

being contested by the Contractor nor until the order of the adjudication shall be

regarded as final unless and until the same is no longer being contested by the

Contractor nor until the order of the adjudication is no longer appealable.

(6) Intentionally left blank.

1.19 SECTION 8.3 (B) (1) of the Street Sweeping Services Agreement is


(B) Liquidated Damages Provisions.

(1) Termination Liquidated Damages Payable to the City. If this

Agreement Is terminated by the City for cause, as a result of an Event of Default by the

Contractor hereunder, the Contractor immediately upon receipt of the City's termination

notice shall pay to the City as liquidated damages (1) all amounts payable to the City by

the Contractor as liquidated damages up to such date of termination, and (2) an amount

equal to the sum of all increased Payments, damages, penalties incurred by or on behalf

of the City under or Applicable Law as a result of the termination of this Agreement.


to read as follows:

ADMINISTRATIVE REVIEW OF DISPUTES. Either Party hereto may give the

other party written notice of any dispute with respect to this Agreement. Such notice shall

specify a date and location for a meeting of the Parties hereto at which such Parties shall

attempt to resolve such dispute. The Director of Public Works shall keep a record of the

proceedings conducted and information presented during such meeting. In the event that

such disputes cannot be resolved by the Parties hereto within thirty (30) days, the matter

may be referred by either Party to Legal Proceedings. In the event either Party has

referred a dispute to any such Legal Proceeding, the City may not act to terminate this

Agreement for cause except at the conclusion of the meeting of the Parties held pursuant

to this section, and only after the City Council has approved the actioris and

recommendations of the City with respect to the dispute and the recommendation to

terminate the Agreement.

1.21 SECTION 9.1 of the Street Sweeping Services Agreement and the

FIRST AMENDMENT Article IX, Term, 9.1., are amended to add the

following language to the existing language contained in the FIRST

AMENDMENT Article IX, Term, Section 9.1.:

All determinations and all notices by the City to terminate the automatic one-year

renewal and extension provision under this Section 9.1, as amended by the

FIRST AMENDMENT, are to be made by the City Council.


to read as follows:

10.3 Intentionally left blank .

. 1.23 SECTION 10.10 of the Street Sweeping Agreement is amended to read

as follows:

NOTICES. Any notices, reports or other communications required or permitted

hereunder to be given to the City shall be in writing and shall be sufficiently given only if

delivered in person to the City Clerk, City of Lynwood, California 90262 with a copy also

delivered in person to:

The Director of Public Works

City of Lynwood

11330 Bullis Road

Lynwood, CA 90262

Any notices or communications required or permitted hereunder to be given to the

Contractor shall be in writing and shall be sufficiently given if delivered in person to the

Contractor at:

Ms. Ani Samuelian, Vice President

Joe's Sweeping, Inc., a California Corporation dba Nationwide Environmental

Services

11914 Front Street

Norwalk, CA 90650

Changes in the respective addresses to which such notices may be directed may be made

from time to time by any Party by written notice to the other Party.

1.24 Appendix A 1 of the Street Sweeping Services Agreement is amended

to read as follows:

APPENDIXA1

CURRENT STREET SWEEPING ROUTE SCHEDULE

Copy of Current Street Sweeping Route Schedule Map - with days and times

INTENTIONALLY LEFT BLANK

1.25 Except as herein amended, all of the terms and conditions of the Street

Sweeping Services Agreement and First Amendment shall remain

unchanged.

2. Effect of Second Amendment. City and Contractor hereby agree that except as expressly provided herein, the provisions of the Agreement and First Amendment shall remain in full force and effect, and that if any provisions of this Second Amendment conflict with the Agreement and First Amendment, then the provisions of this Second Amendment shall prevail.

IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment on the date and year above written.

CITY CITY OF LYNWOOD

By:-=-:---:--:-:------:------c:-:-----c-Edwin Hernandez, Mayor·

ATIEST:

By: _________ _ Maria Quinonez, City Clerk

CONTRACTOR NATIONWIDE ENVIRONMENTAL SERVICES, DIVISION OF JOE'S SWEEPING, INC.

By: ~A-n~iS~a-m--u~e1~ia_n ____________________ _


By::::---:-:--:--:::---:--::-:-:-----:-:------David A. Garcia, City Attorney

APPENDIX F

Lynwood Monthly Report

Regular Services Completed (Per Appendix B) D

Additional Services: Curb Miles ----------------

Emergency Services During Working Hours: Hours ----------------

Emergency Services After Working Hours: __________ Hours

Number of Complaints Received:

Number of Complaints Resolved:

Sweeper Information:

AGENDA STAFF REPORT



APPROVED BY: J. Arnalda Beltran, City Manager~ ~

PREPARED BY: Raul Godinez, II, P.E., Director of Public Works I City Engineer Jose Molina, Utilities Services Manager

SUBJECT: Construction Contract Award

Recommendation:

Water Well No.19 Rehabilitation Project Project No. 4011.67.009

Staff recommends that the City Council adopt the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, AWARDING A CONTRACT TO WEBER WATER RESOURCES CA, LLC AS THE LOWEST RESPONSIBLE BIDDER IN THE AMOUNT OF $54,620.00 FOR THE WATER WELL NO. 19 REHABILITATION PROJECT; PROJECT NUMBER 4011.67.009, AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT".

Background:

On January 2016, Water Well No. 19 was placed out of service due to severe vibration that the well pump was experiencing when pumping water out to the City's water system. Due to the severity of the well vibration, staff has determined that the water pump and equipment of Well No. 19 needed to be pulled out of the ground, inspected and repaired in order to correct the deficiencies that are causing the well vibration. Since it is not possible to determine the cause ·af the vibration until the well is inspected, the contractor will provide a proposal to repair the deficiencies; which will be handled via a change order.

Discussion and Analysis:

On September 12, 2016, staff issued a Notice Inviting Bids for the Water Well No. 19 Rehabilitation Project, Project No. 4011.67.009. The bid notice was advertised on September 12, 2016 in Bid America, Dodge Data and the City's web site and on September 15, 2016 in the Lynwood Press Wave. On September 28, 2016, at 3:00 P.M., the bid opening was held at the City Clerk's office. Three (3) construction bids"-=-=~~• were received. Weber Water Resources CA, LLC was the apparent lowest responsibll:i AGENDA l ITEM

2t

bidder based on its low base bid of$ 54,620.00. Staff conducted a reference check of previous performance of Weber Water Resources CA, LLC and found that this contractor has the necessary experience for this type of project.

Below is a list of the bids received:

RANK CONTRACTOR

1 Weber Water Resources CA, LLC

2 Layne Christensen Company

3 Legend Pump & Well Services, Inc.

Fiscal Impact:

The cost estimate for this project is as follows;

• Construction Contract: • Budget to Repair: ·Construction Contingencies 15%: • Construction Administration 10%: • Construction Management

& Inspection 15%:

Total Budget for Construction

$54,620.00 30,000.00 12,693.00 8,462.00

12,693.00

$ 118,468.00

BASE BID

$54,620.00

$70,042.00

$108,723.00

The construction of Water Well No.19 will be funded by the Water Fund and the funds have been budgeted for this project.

Coordinated With:

City Attorney's Office City Clerk's Office Finance Department

2


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, AWARDING A CONTRACT TO WEBER WATER RESOURCES CA, LLC AS THE LOWEST RESPONSIBLE BIDDER IN THE AMOUNT OF $54,620.00 FOR THE WATER WELL NO. 19 REHABILITATION PROJECT; PROJECT NUMBER 4011.67.009, AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT

WHEREAS, the Water Well No. 19 Rehabilitation Project, is listed in the fiscal year 16-17 CIP budget for rehabilitation; and

WHEREAS, the notice inviting bids was advertised on September 12, 2016 in Bid America, Dodge Data and the City's web site and on September 15, 2016 in the Lynwood Press Wave; and the Bid opening was held on September 28, 2016, at 3:00 P.M., and

WHEREAS, The cost estimate for this project includes the following:

• Construction Contract: • Budget to Repair: • Construction Contingencies 15%: • Construction Administration 10%: • Construction Management

& Inspection 15%:

Total Budget for Construction

$54,620.00 30,000.00 12,693.00 8,462.00

12,693.00

$ 118,468.00

WHEREAS, the Department of Public Works of the City of Lynwood has determined that said project is in accordance with the California Environmental Quality Act (CEQA) and is categorically exempt pursuant to Section 15301 (C) of the CEQA guidelines pertaining to statutory exemptions; and


Section 1. Water Well No. 19 Rehabilitation Project, Project No. 4011.67.009 is· in conformance with the California Environmental Quality Act (CEQA) and is categorically exempt.

Section 2. That the contract for the Water Well No. 19 Rehabilitation Project, be awarded to Weber Water Resources CA, LLC, for its low bid of $54,620.00.

Section 3. The City Council of the City of Lynwood authorizes the City Manager to appropriate additional funds for Water Well No. 19 Rehabilitation Project, as follows;

3

From

Water Fund $50,000

To

Water Well No.19 Rehabilitation Project, Project No.4011.67 .009

Section 4. That the Mayor is hereby authorized to execute the agreement between the City of Lynwood and Weber Water Resources CA, LLC.

Section 5. This resolution shall take effect immediately upon its adoption.

Section 6. The City Clerk shall certify as to the adoption of this City Council Resolution.

PASSED, APPROVED and ADOPTED this 18th day of October, 2016.

4

ATTEST:

Maria Quiri6nez City Clerk


David Garcia City Attorney

STATE OF CALIFORNIA


J. Arnalda Beltran City Manager


Raul Godinez, II, P.E. Director of Public Works I City Engineer

5

COUNTY OF LOS ANGELES ) )

-------------- -- ----

§

I, the undersigned City Clerk of the City of Lynwood, do hereby certify that the



__________ , and passed by the following vote:

AYES:

NOES:

ABSENT:


STATE OF CALIFORNIA §


I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council

of said City, do hereby certify that the above and forgoing is a full, true and correct copy

of Resolution No. ____ on file in my office and that said resolution was adopted

on the date and by the vote therein stated.

Dated this ____ day of _______ , __


6

DATE:

TO:

APPROVED BY:

PREPARED BY:

SUBJECT:

Recommendation:

AGENDA STAFF REPORT

October 1 B, 2016


J. Arnoldo Beltran, City Manage~~

Ma•k F~•••· Dl"'oto< of Reo.,atlon Md Commoolty """'""~ 2016 Parade Production Services Contract for the City's Annual Candy Cane Lane Christmas Parade

Staff recommends that the City Council approve an agreement with Pageantry Productions to provide parade production services for the 2016 Candy Cane Lane Christmas Parade and consider and adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH PAGEANTRY PRODUCTIONS TO PRODUCE THE ANNUAL CANDY CANE LANE CHRISTMAS PARADE FOR 2016."

Background:

The City's annual Candy Cane Lane Christmas Parade is a long-standing community tradition. Pageantry Productions has served as the City's parade production company for over 30 years. Staff is requesting approval to enter into a written agreement with Pageantry Productions to coordinate the City's 2016 Candy Cane Lane Christmas Parade.

AGENDA ITEM


At the regular meeting of the City Council held on September 6, 2016, the Lynwood City Council approved funding for the 2016 Candy Cane Lane Christmas Parade. Coordination and execution of a parade of our scale is a complex endeavor that requires an extensive amount of planning and logistical support from a professional parade production company. Staff has negotiated a cost-effective scope of services agreement with Pageantry Productions that also addresses concerns that arose with the 2015 event. Namely, special considerations in the proposed agreement for the 2016 event include, but are not limited to:

• Guarantee of minimum amount of parade vehicles to be provided • All-inclusive pricing schedule • Improved transportation plan from Reception to Parade Start • Radio Communications between City staff and parade production staff

The negotiated Scope of Services Agreement between the City of Lynwood and Pageantry includes the following:

a) Parade Script b) Transportation Services c) Parade Float d) Parade Vehicles e) Parade Vehicle Signs, Entry Vehicle Passes and Participant Entry Numbers f) Prepare and Distribute Parade Applications g) Provide Parade Announcer and Judges h) Provide Parade Staff for Check-in, Formation and Staging Areas

The City of Lynwood Purchasing Ordinance requires that contracts for professional/special services in excess of Fifteen Thousand ($15,000) Dollars receive approval of the City Council and the Mayor's signature, or in his/her absence, the Mayor Pro Tempore, pursuant to the provisions of Gov. Code 40601 and 40602.

As allowed by Section 6·3.13.3 of the Lynwood Municipal Code, staff is requesting to enter into an agreement with Pageantry Productions to coordinate the 2016 City of Lynwood Christmas Parade. Section 6·3.13 of the Lynwood Municipal Code states:

6·3.13 Exceptions: a. Any provisions of this section to the contrary notwithstanding, no

competitive bidding of any kind (whether through informal open market procedures or through formal noticed procedures) shall be required to purchase supplies, equipment, routine or professional/special services under any of the following circumstances:

1. When an emergency requires that an order be placed with the most available source of supply; or

2. When the supplies, equipment, services or contract could be obtained from only one source; or

3. If the city council shall find, by resolution adopted by not less than four-fifths (415) of its members, that such an acquisition may be more economically and efficiently effected through the use of an alternate procedure; or

4. When the city is seeking a contract for garbage collection.

Potentially, there are other providers of parade production services. However, after considerable experience in leading the parade efforts, staff has not been able to discover other full-service parade production companies. Furthermore, given time constraints; additional costs involved with producing an RFP; the likelihood of a limited response to an RFP and the recommended provider's experience in producing the Lynwood parade, staff recommends that Pageantry Productions be approved as the 2016 parade production company. Staff expects that issuing an RFP for parade production services would very likely produce a very limited response and the recommended vendor as the top vendor. Staff has not been able to locate a vendor that is a comparable, full-service provider as Pageantry Productions. This company has the ability to perform services that include handling mailings, processing and distribution of participant entries, parade line-up and staging, parade announcement, float and transportation rentals, parade scripting and production, contracting with judges, and presentation of awards.

Staff respectfully recommends that the City Council adopt, by not less than four-fifths (4/5) of its members, the attached resolution approving the agreement with Pageantry Productions at a cost not to exceed $25,000 and authorizing the Mayor to execute the agreement.

Fiscal Impact:

The proposed, not-to-exceed cost of $25,000 for parade production services was included within the requested event budget approved by Resolution #2016.201 allocating funding for the 2016 Christmas Parade from the City's Refuse/Special Events account #1 052.60.701.64020.

Coordinated With:

City Attorney Finance and Administration

Attachment

., Pageantry Productions Agreement


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH PAGEANTRY PRODUCTIONS TO PRODUCE THE ANNUAL CANDY CANE LANE CHRISTMAS PARADE FOR 2016

WHEREAS, the City wishes to make use of parade production services to produce and conduct the 2016 City of Lynwood Candy Cane Lane Christmas Parade; and

WHEREAS, Pageantry Productions is a local company experienced in producing community festivals and parades; and

WHEREAS, the City of Lynwood Purchasing Ordinance requires that contracts for professional/special services in excess of Fifteen Thousand ($15,000) Dollars receive approval of the City Council and the signature of the Mayor, or in his/her absence, the Mayor Pro Tempore, pursuant to the provisions of Gov. Code 40601 and 40602.; and

WHEREAS, Per Section 6-3.13.3 of the Lynwood Municipal Code, the Lynwood City Council finds, by resolution adopted by not less than four-fifths (4/5) of its members, that acquisition of parade production services may be more economically and efficiently effected through the use of an alternate procedure.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL AS FOLLOWS:

Section 1. That the City Council approves entering into a contractual agreement with Pageantry Productions to produce the annual Candy Cane Lane Christmas Parade for the year 2016.

Section 2. That the City Manager is authorized to issue a purchase order in an amount not to exceed $25,000 for said services.

Section 3. That the Mayor is authorized to execute an agreement with Pageantry Productions to produce the annual Candy Cane Lane Christmas Parade for the year 2016.

Section 4. That this resolution shall take effect immediately upon its adoption.

PASSED, APPROVED and ADOPTED this 18th day of October, 2016.


ATTEST:


APPROVED AS TO FORM: APPROVED AS TO CONTENT:

David A. Garcia, City Attorney Mark Flores, Director Recreation & Community Services




above and foregoing resolution was duly adopted by the City Council of said City at

its regular meeting thereof held in the City Hall of the City on the 18th day of October,

2016 and passed by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Maria Quinonez City Clerk, City of Lynwood



I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City

Council of said City, do hereby certify that the above and foregoing is a full, true and

correct copy of Resolution No. on file in my office and that said resolution was

adopted on the date and by the vote therein stated.

Dated this 18th day of October, 2016.

Maria Quinonez City Clerk, City of Lynwood

CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF LYNWOOD AND PAGEANTRY PRODUCTIONS

This agreement ("Agreement") is made as of October 181h 2016 by and between the City of Lynwood, a municipal corporation ("City") and Pageantry Productions ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively referred to as the "Parties."

RECITALS

WHEREAS, City desires to utilize the services of Consultant as an independent contractor to provide production assistance for City's Candy Cane Lane Christroas Parade as set forth in the attached Exhibit A; and

WHEREAS, Consultant represents that it is fully qualified to perform parade production services by virtue of its experience and the training, education and expertise of its principals and employees.

WHEREAS, Consultant is a local company experienced in producing community festivals and parades.

WHEREAS, the City wishes to make use of services such as these to produce and conduct the 2014 Candy Cane Lane Christroas Parade event.

NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows:

1. Consultant's Services.

A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit A.

B. Time of Performance. Consultant shall complete the specific services according to the schedule of performance which is also set forth in Exhibit A.

2. Term of Agreement. This Agreement shall commence on the 18th day of October 2016, and will terminate upon the completion of the Consultant's services.

3. Compensation.

a. The amount of compensation payable by the City to Consultant shall be based on the amounts specified in Attachment "A" hereto, provided, however, that in no event shall the amount of compensation exceed $25,000 for services, including reimbursable expenses.

b. City will review invoice submitted by Consultant to determine whether the work performed and expenses incurred are in compliance with this Agreement. In the event that no charges or expenses are disputed, the invoice will be approved and paid. In the event that any

Consulting Services Agreement

charges or expenses are disputed by City, the invoice will be returned by City to Consultant for correction and resubmission.

c. City reserves the right to withhold future payment to Consultant if any aspect of the Consultant's work is found substantially inadequate.

4. General Terms and Conditions. The General Terms and Conditions set forth in Exhibit B are incorporated as part of this Agreement. In the event of any inconsistency between the General Terms and Conditions and any other exhibit to this Agreement, the General Terms and Conditions shall control unless it is clear from the context that both parties intend the provisions of the other exhibit(s) to control.

5. Addresses.

City

City of Lynwood 11330 Bullis Road Lynwood, CA 90262 Attn: J. Amoldo Beltran, City Manager (Tel.) (31 0) 603-0220, ext 200 (E-mail) [email protected]

Consultant

Pageantry Productions 8057 I" Street Paramount, CA 90723 Attn: William Lomas (Tel): (562) 746 - 2300 (Fax): (562) 869 - 1927 (E-mail): [email protected]

6. Exhibits. All exhibits referred to in this Agreement are listed here and are incorporated and made part of this Agreement by this reference.

Exhibit A- Scope of Services and Time of Performance (four (4) pages) Exhibit B- General Terms and Conditions (seven (7) pages) Ill SIGNATURES ON FOLLOWING PAGE


IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates written below.

CITY

CITY OF LYNWOOD

By: Edwin Herenandez, Mayor Date

PAGEANTRY PRODUCTION

By: Date

ATTEST:

By: Maria Quinonez, City Clerk


By: David A. Garcia, City Attorney


EXHIBITB GENERAL TERMS AND CONDITIONS

1. Status as Independent Contractor.

A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City.

B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to inderrrnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto.

C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or inderrrnification arising under this Section I.

2. Standard of Performance.

A. Consultant shall perform all work to the highest professional standards and in a manner reasonably satisfactory to the City Manager or his/her designee. The City Manager or his/her designee may from time to time assign additional or different tasks or services to Consultant, provided such tasks are within the scope of services described in Exhibit A. However, no additional or different tasks or services shall be performed by Consultant other than those specified in Exhibit A, or those so assigned in writing to Consultant by the City Manager or his/her designee.

B. The Recreation Director shall, until further notice to Consultant, administer this Agreement and provide for immediate supervision of Consultant with respect to the services to be provided hereunder.

3. Indemnification.

A. Consultant is skilled in the professional calling necessary to perform the services and duties agreed to be performed under this Agreement, and City is relying upon the skill and

Consulting Services Agreement Pageantry Productions 10/2014

knowledge of Consultant to perform said services and duties.

B. City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, defend, protect and hold harmless Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements (collectively "Claims"), which Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or other loss occurring as a result of or allegedly caused by the Consultant's performance of or failure to perform any services under this Agreement or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, subcontractors, subconsultants or employees, committed in performing any of the services under this Agreement. Notwithstanding the foregoing, the provisions of this subsection shall not apply to Claims occurring as a result of the City's sole negligence or willful acts or omissions.

C. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth in this Section from each and every subcontractor, subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required in this Section, Consultant agrees to be fully responsible according to the terms of this Section. Failure of the City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend Indemnitees as set forth herein shall survive the termination of this Agreement and is in addition to any rights which City may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to City.

4. Insurance.

A. Without limiting Consultant's indemnification oflndemnitees pursuant to Section 3 of this Agreement, Consultant shall obtain and provide and maintain at its own expense during the term of this Agreement the types and amounts of insurance as described below:

(i) Commercial General Liability Insurance using Insurance Services Office Commercial General Liability form CG 00 0 I or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate.

(ii) Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits shall be no less than 1,000,000 per accident, combined single limit. If consultant owns no vehicles, this

Consulting Services Agreement Pageantry Productions 10/2014 2

requirement may be satisfied by a non-owned auto endorsement to the general liability policy described in the preceding subsection. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

(iii) Workers' Compensation insurance on a state approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident for all covered losses.;

(iv) Professional Liability or Errors and Omissions Insurance as appropriate to the profession, written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy limit shall be not less than $1 ,000,000 per claim and in the aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this Agreement.

B. City, its officers, officials, employees and volunteers shall be named as additional insureds on the policy(ies) as to commercial general liability and automotive liability.

C. All insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California with a Best's rating of no less than A: VII.

D. All insurance policies shall provide that the insurance coverage shall not be nonrenewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) days' prior written notice thereof. Any such thirty (30) day notice shall be submitted to CITY via certified mail, return receipt requested, addressed to "Risk Manager," City of Lynwood, 11330 Bullis Road, Lynwood, California, 90262. Consultant agrees that it will not cancel, reduce or otherwise modifY said insurance coverage.

E. Consultant shall submit to City (i) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (ii) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (I) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement".

F. The Consultant's insurance shall be primary as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees and volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

G. Consultant agrees that if it does not keep the aforesaid insurance in full force and effect, and such insurance is available at a reasonable cost, City may take out the necessary

Consulting Services Agreement Pageantry Productions I 0/2014 3

insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation of Consultant and the cost of such insurance may be deducted, at the option of City, from payments due Consultant.

5. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement.

6. Ownership of Work Product. All reports, documents or other written material developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Such material shall not be the subject of a copyright application by Consultant. Consultant hereby acknowledges that any and all such items, physical representations and information that Consultant has used, prepared or come into contact with, or shall use, prepare, or come into contact with while acting as a consultant of City are, and shall remain at all times, the sole property of City.

7. Conflict oflnterest.

A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement.

B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to City as a result of the performance of this Agreement, or the services that may be procured by the City as a result of the recommendations made by Consultant. Consultant's covenant under this section shall survive the termination of this Agreement.

8. Termination without Cause. This Agreement may be duly terminated at any time by the City at its sole discretion with or without cause. Unless expressly agreed upon in writing by the City, the City shall not be obligated to pay for any services rendered nor any costs or expenses paid or incurred after the date of termination. The effective date of termination shall be upon the date specified in the written Notice of Termination. Consultant agrees that in the event of such termination, City's obligation to pay Consultant shall be limited to payment only for those services satisfactorily rendered prior to the effective date oftermination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, preserve the product of the services and upon payment for services, tum


over to City the product of the services in accordance with written instructions of City.

9. Termination for Cause. Should Consultant fail to perform any of the obligations required of Consultant within the time and in the manner provided for under this Agreement within seven (7) days after receipt from City of a written notice of such default, or should Consultant violate any of the terms and conditions of the Agreement, City may terminate this Agreement with cause upon thirty (30) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination. Consultant agrees that in the event of such termination, City's obligation to pay Consultant shall be limited to payment only for those services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, preserve the product of the services, and turn over to City the product of the services in accordance with written instruction of City.

10. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises.

11. Financial Condition. Prior to entering into this Agreement, Consultant has submitted documentation acceptable to the City Manager, establishing that it is financially solvent, such that it can reasonably be expected to perform the services required by this Agreement. Within thirty (30) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement, Consultant shall submit such financial information as may be appropriate to establish to the satisfaction of the City Manager that Consultant is in at least as sound a financial position as was the case prior to entering into this Agreement. Financial information submitted to the City Manager shall be returned to Consultant after review and shall not be retained by City.

12. Non-Discrimination and Equal Employment Opportunity.

A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed,

Consulting Services Agreement Pageantry Productions l 0/2014 5

religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.

C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.

13. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect.

14. Performance Evaluation. For any Agreement in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein.

15. Compliance with Laws. Consultant shall keep itself informed of State, Federal and Local laws, ordinances, codes and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times comply with such laws, ordinances, codes and regulations. The City, its officers and employees shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.

16. Licenses. At all times during the term of this Agreement, Consultant shall have in full force and effect all licenses (including a City business license) required of it by law for performance of the services hereunder.

17. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.

18. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants.

Consulting Services Agreement Pageantry Productions I 0/2014 6

19. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during Consultant's regular business hours or by facsimile before or during Consultant's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section.

20. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California.

21. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument.

22. Severability. If any provision or any part of any provision of this Agreement is found to be invalid or unenforceable, the balance of this Agreement shall remain in full force and effect.

23. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the Parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the Mayor and attested by the City Clerk.

24. Authority. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.



Attachment A

Scope of Services

(Separate Attached)

8 Pageantry Productions 10/2014

AGENDA STAFF REPORT

DATE:

TO:

APPROVED BY:

PREPARED BY:

SUBJECT:

Recommendation:

October 18, 2016


Arnoldo Beltran, City Manager~

Mark Flores, Director of Recreation & Community Service//~ Dedication of Veterans Memorial at Bateman Hall .• (\

Staff recommends that the City Council review, consider and approve a request to dedicate a Veterans Memorial in front of Bateman Hall, approve the memorial design concept and allocate project funding by adoption of the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE INSTALLATION OF A VETERANS MEMORIAL ON THE FRONT LAWN AREA OF THE BATEMAN HALL FACILITY AND AUTHORIZING FUNDING FOR INSTALLATION COSTS."

Background:

The City of Lynwood has a proud tradition of honoring and recognizing the brave men and women who have bravely served in our country's military and call Lynwood home. As part of this tradition, members of the City Council have requested that a permanent memorial be dedicated and installed in the front lawn area of the City's Bateman Hall facility.

AGENDA

il


Recognition and honoring of our country's veterans and their sacrifices is an important element of community. In acknowledgement of this, the City Council has asked that staff develop a concept for a veteran's memorial to be located in the front lawn area of Bateman Hall. A project concept is attached to this report. Additionally, staff has attained a cost estimate of $14,934.30 for the project. Funding for this project is available through an independent, special events support, fundraising account controlled through the Office of the City Treasurer and originally established by Mayor Hernandez during his term as City Treasurer.

Now, staff is respectfully recommending that the City Council:

• Review and approve the project concept • Authorize use of the identified fundraising account as the funding source

for this project • Authorize the City Manager and Public Works to hire a contractor to

properly complete the project in time for the City's November 1 0, 2016 Veterans Day Ceremony

• Adopt the accompanying resolution authorizing the above actions

Fiscal Impact:

The actions being requested within this staff report do not have a fiscal impact to the General Fund. Funds to cover the estimated $14,934.30 project cost are available through an independent, City Event fundraising account established through the Office of the City Treasurer.

Coordinated With:

City Manager City Attorney

RESOLUTION NO. _____ _

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE INSTALLATION OF A VETERANS MEMORIAL ON THE FRONT LAWN AREA OF THE BATEMAN HALL FACILITY AND AUTHORIZING FUNDING FOR INSTALLATION COSTS

WHEREAS, in honor of our country's veterans, the Lynwood City Council wishes to install a permanent veterans memorial in the front lawn area of the Bateman Hall facility; and

WHEREAS, the City of Lynwood has long tradition of recognizing the sacrifices of its brave men and women who bravely serve and have served in the armed forces of the United States of America; and

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE AS FOLLOWS:·

Section 1. The City Council approves the veteran's memorial concept to be installed in the front lawn area of the City's Bateman Hall facility.

Section 2. The City Council further approves use of the independent special events fundraising account available through the Office of the City Treasurer as the funding source for the project's estimated $14,934.30 cost and authorizes the City Manager to direct staff to complete the project as presented.

Section 3. This resolution shall take effect immediately upon its adoption.

PASSED, APPROVED AND ADOPTED THIS 181h day of October, 2016.

Edwin E. Hernandez, Mayor ATTEST:


APPROVED AS TO FORM: APPROVED AS TO CONTENT:

David A. Garcia, City Attorney Mark Flores, Director Recreation & Community Services



I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that

the above and foregoing resolution was duly adopted by the City Council of said

City at its regular meeting thereof held in the City Hall of the City on the

____ day of _____ , 2016 and passed by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:




I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City

Council of said City, do hereby certify that the above and foregoing is a full, true

and correct copy of Resolution No. ____ on file in my office and that said

resolution was adopted on the date and by the vote therein stated.

Dated this ___ day of _______ ,, 2016.


CITY OF LYNWOOD As Successor Agency to the Lynwood Redevelopment Agency

Edwin Hernandez, Mayor Aide Castro, Mayor Pro-Tem Salvador Alatorre, Councilmember Maria Teresa Santillan-Beas, Councilmember Jose Luis Solache, Councilmember

This Agenda contains a brief general description of each item to be considered. Copies of the Staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. Any person who has a question concerning any of the agenda items may call the City Manager at (310) 603-0220, ext. 200.

AGENDA CITY OF LYNWOOD AS SUCCESSOR AGENCY TO THE

LYNWOOD REDEVELOPMENT AGENCY

AIDE CASTRO MAYOR PRO-TEM

OCTOBER 18, 2016

REGULAR MEETING

6:00P.M.

CITY HALL

11330 BULLIS ROAD

EDWIN HERNANDEZ MAYOR

MARIA TERESA SANTILLAN-SEAS COUNCILMEMBER

CITY MANAGER J. ARNOLDO BELTRAN

CITY CLERK MARIA QUINONEZ

tJfi!j~ RECEIVED

OCT 13 2016

CITY OF LYNWOOD CITY CLERI<S OFFICE

~tfldtbl-SALVADOR ALATORRE

COUNCILMEMBER

JOSE LUIS SOLACHE COUNCILMEMBER

CITY ATTORNEY DAVID A. GARCIA

CITY TREASURER GABRIELA CAMACHO

OPENING CEREMONIES:

A. Call Meeting to Order

B. Roll Call (ALATORRE-SANTILLAN BEAS-SOLACHE-CASTRO-HERNANDEZ)

C. Certification of Agenda Posting by City Clerk



CONSENT CALENDAR

1. MINUTES FROM PREVIOUS MEETINGS:

Regular Meeting- Regular October 4, 2016 Regular Meeting- September 20, 2016 Special Meeting- September 20, 2016

ADJOURNMENT

CITY OF LYNWOOD AS SUCCESSOR AGENCY TO THE LYNWOOD REDEVELOPMENT AGENCY MEETINGS WILL BE POSTED AS NEEDED. THE NEXT MEETING WILL BE HELD IN THE COUNCIL CHAMBERS OF CITY HALL, 11330 BULLIS ROAD, CITY OF LYNWOOD, CALIFORNIA.

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AGENDASTAFFREPORT


TO: Honorable Mayor and Members of the City Council as Successor to the Lynwood Redevelopment Agency

APPROVED BY: J. Arnalda Beltran, City Manager~

PREPARED BY: Maria Quinonez, City Clerk 1\Jl~ Daryl Betancur, Executive A~;i;t'a'J to City Clerk

SUBJECT: City of Lynwood as Successor to the Lynwood Redevelopment Agency Minutes

Recommendation:

Staff recommends the City Council as the Successor Agency to the Lynwood Redevelopment Agency, approve the following minutes:

• Regular Meeting- October 4, 2016 • Regular Meeting- September 20, 2016 • Special Meeting- September 20, 206

Background: N/A

Discussion & Analysis: N/A

Fiscal Impact: N/A

Coordinated with: N/A

AGENDA ITEM

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CITY OF LYNWOOD AS SUCCESSOR AGENCY TO THE LYNWOOD REDEVELOPMENT AGENCY

REGULAR MEETING October 4, 2016

The City of Lynwood as Successor Agency to the Lynwood Redevelopment Agency met in a regular meeting in the Council Chambers, 11330 Bullis Road, Lynwood, California on the above date at 6:19 p.m.


Council Members Alatorre, Santillan-Beas, Solache, and Mayor Hernandez were present.

Mayor ProTem Castro was absent (Excused absence).

Also present were City Manager Beltran, City Attorney Garcia, City Clerk Quinonez, Executive Assistant to City Clerk Betancur and City Treasurer Camacho.

City Clerk Quinonez announced that the Agenda had been duly posted in accordance with the Brown Act.


NONE


NONE

CONSENT CALENDAR

MOTION: It was moved by Council Member Santillan-Beas, seconded by Council Member Alatorre to approve the consent calendar. Motion carried by unanimous consent.

Item #1. APPROVAL OF THE WARRANT REGISTER


MOTION: It was moved by Council Member Santillan-Beas, seconded by Council Member Solache to approve the consent calendar. Motion carried by unanimous consent.

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. . ~

ADJOURNMENT

Having no further discussion, it was moved by Council Member Santillan-Beas, seconded by Council Member Solache to adjourn the City of Lynwood as Successor Agency to the Lynwood Redevelopment Agency meeting at 6:21 p.m. and reconvene to the regular City Council meeting.


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REGULAR MEETING September 20, 2016

The City of Lynwood as Successor Agency to the Lynwood Redevelopment Agency met in a regular meeting in the Council Chambers, 11330 Bullis Road, Lynwood, California on the above date at 6:33 p.m.


Council Members Alatorre, Santillan-Beas, Solache, Castro and Mayor Hernandez were present.

Also present were City Manager Beltran, City Attorney Garcia, City Clerk Quinonez, Executive Assistant to City Clerk Betancur and City Treasurer Camacho.

City Clerk Quinonez announced that the Agenda had been duly posted in accordance with the Brown Act.


Nisha Vyas, Attorney with Public Council addressed the Lynwood Successor Agency members with respect to item No. 2, the ROPS stating that she was recommending adopting amounts for items 20, 21, 22, 23 and 24 regarding the Rogel matter.

Item #1.


NONE

CONSENT CALENDAR

MINUTES FROM PREVIOUS MEETINGS:

Regular Meeting- August 2, 2016 Regular Meeting- September 6, 2016 Special Meeting- September 6, 2016

MOTION: It was moved by Mayor Pro Tem Castro, seconded by Council Member So Iache to approve the consent calendar. Motion carried by following roll call vote:

ROLL CALL:

AYES:

NOES: ABSTAIN:

COUNCIL MEMBERS SANTILLAN-SEAS, SOLACHE, CASTRO AND MAYOR HERNANDEZ ALATORRE NONE

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,---------------------------------------------

ABSENT: NONE


Item #2.

NEW/OLD BUSINESS

ADOPTION OF THE AMENDED RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS 16-178) AND ADMINISTRATIVE BUDGET

MOTION: It was moved by Mayor Pro Tern Castro, seconded by Council Member Solache to accept staff's recommendation. Motion carried by the following roll call vote:

ROLL CALL:

AYES:


COUNCIL MEMBERS SANTILLAN-SEAS, SOLACHE, CASTRO AND MAYOR HERNANDEZ ALATORRE NONE NONE

Approved by Minute Order No. 2016-19

ADJOURNMENT

Having no further discussion, it was moved by Mayor Pro Tern Castro, seconded by Council Member Santillan-Beas to adjourn the City of Lynwood as Successor Agency to the Lynwood Redevelopment Agency meeting at 6:37 p.m. and recess to the Lynwood Housing Authority regular meeting.


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SPECIAL MEETING September 20, 2016

The City of Lynwood as Successor Agency to the Lynwood Redevelopment Agency met in a special meeting in the Council Chambers, 11330 Bullis Road, Lynwood, California on the above date at 5:05 p.m.

The special meeting of the City Council scheduled for 5:00 p.m., Successor Agency meetings and the Lynwood Housing Authority were opened concurrently to discuss closed session items.

MOTION: It was moved by Council Member Santillan-Beas, seconded by Mayor Pro Tem Castro to open the Special City Council meeting at 5:05 p.m. Motion carried by unanimous consent.

MOTION: It was moved by Council Member Santillan-Beas, seconded by Mayor Pro Tem Castro to open the Lynwood Successor Agency meeting at 5:05 p.m. Motion carried by unanimous consent.

MOTION: It was moved by Council Member/Commissioner Santillan-Beas, seconded by Mayor Pro TemNice Chair Castro to open the Lynwood Housing Authority meeting at 5:05 p.m. Motion carried by unanimous consent.

Mayor/Chair Hernandez presiding.

PRESENT: Council Members/Commissioners Alatorre, Santillan-Beas, Solache, Mayor Pro TemNice Chair Castro and Mayor/Chair Hernandez were present.

STAFF PRESENT: City Manager/Executive Director Beltran, City Attorney/Authority Counsel Garcia, City Clerk/Secretary Quinonez, Executive Assistant to City Clerk Betancur and City Treasurer Camacho.


NONE

CLOSED SESSION

City Attorney/Authority Counsel Garcia led the City Council/Lynwood Housing Authority and Lynwood Successor Agency into closed session at 5:05 p.m.

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MOTION: It was moved by Council Member/Commissioner Santillan-Beas, seconded by Council Member/Commissioner Solache to recess to closed session at 5:06 p.m. Motion carried by unanimous consent.

The City Council/Lynwood Housing Authority and Lynwood Successor Agency reconvened to the regular meeting at 6:11 p.m. City Attorney/Authority Counsel Garcia reported:


CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION- Government Code section 54956.9(d)(1)

1. Name of Case: Los Angeles Superior Court Case No. BS 106 592, Esperanza Rogel, et al. vs Redevelopment Agency of the City of Lynwood

2. Name of Case: Sacramento Superior Court Case No. 34-2014-80001977, Esperanza Rogel, et al. vs Redevelopment Agency of the City of Lynwood


MOTION: It was moved by Mayor Pro TemNice Chair Castro, seconded by Council Member/Commissioner Solache to close all of the special meetings including the City Council, Lynwood Successor Agency and Lynwood Housing Authority at 6:10p.m.

ADJOURNMENT

Having no further discussion, it was moved by Council Member/Commissioner Solache, seconded by Council Member/Commissioner Alatorre to adjourn the City of Lynwood as Successor Agency to the Lynwood Redevelopment Agency meeting at 6:10 p.m. and reconvene to the regular City Council meeting at 6:10p.m.

Edwin Hernandez, Mayor Maria Quinonez, City Clerk/Secretary

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Documents

RECEIVED - Lynwoodlynwood.ca.us/wp-content/uploads/2016/10/2016-10... · 10/18/2016 · FAILURE TO FILL OUT SUCH A FORM WILL ... City ofLynwood warrant registers dated October 18,2016