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RDP Project Sponsor Session
July 2011
Session Content
• Publicity Requirements & Guidelines
• Monitoring Procedures
• Evaluation
Publicity Material
• All documentation and publicity material must acknowledge the funding. (Logo’s or strapline)
• Strapline;……is funded by the European Agricultural Fund for Rural Development and the Welsh Government through the Rural Development Plan for Wales 2007-2013
Logos
• Axis 3 Logo
• Axis 4 Logo
Logo Requirements
• All logos must be proportionate to the size of the document/publication.
• Logos and text must be fully legible.
• Coloured logos must be used where possible (Black and white acceptable with prior approval)
• Logos must be displayed in a prominent place at any events, seminars, exhibitions etc.
Publicity contd.• Always refer to guidance documents and CD.
• Where appropriate all publicity must be bilingual.
(Welsh Language Act 1993/WAG Guidelines)
• All publications and promotional material must be approved by the Lead Body prior to production and distribution.
Web Pages
• Website must display correct logos and acknowledge the project’s support from RDP (Axis 3 or 4).
• Link to EU Commission’s Rural Development page and Welsh Government RDP pages.
http://ec.europa.eu/agriculture/rurdev/index_en.htm
• Must contain details of the RDP project and RDP in general.
Compliance
• EU requirements not Lead Body.
• Failure to adhere to these requirements could result in payments being withheld or “clawed back.”
Monitoring
• The monitoring of projects is YOUR responsibility – this is a requirement of the funding.
• The Lead Body will carry out monitoring visits with all projects – this is also a requirement of the funding.
• Monthly monitoring to begin with.
• Monitoring forms to be completed – Prior to meeting.
Monitoring Form
The monitoring form contains sections thatrequire details of;
• Project Expenditure – Under/Overspends etc.
• Timescales – Expected changes/Reasons • Targets – Annual/Total• Budgets – Projected Spend etc.
• De-committal?
Monitoring Contd.Monitoring will involve;
• Discussing project progress
• Outlining project activity.
• Reviewing financial situation.
• Recording achievement of outputs & results.
• Any other issues/concerns.
• Monitoring and reviewing systems, controls and processes.
• Look at service improvements/best practice.
Evaluation• Project Evaluation must be carried out.• Main aim – To improve future delivery
The project needs to be evaluated in terms of;
• Achievement of targets and outputs• Spend – Value for money? • Justification for under/overspends• Lessons learned from project• Ideas for future best practice
Evaluation guidance will be provided nearer to the end of the project.
Rural Inspectorate Wales (RIW)
Main Aim:• To meet the Welsh Assembly Government
obligation under Articles 27, 28 and 30 of the Commission Regulation (EC) No 1975/2006.
• Ensure all expenditure declared is;– Actual
– Eligible
– Consistent
RIW Contd.
On the Spot Visits
• Ensure all appropriate information and documentation is available
• Systems & Record Management
• Organisational Structure
• Expenditure
• Receipts
• Publicity
• 48 hours notice!
Contact details
Helen May
01639 686076
Rachel Jenkins
Andrew Hall
