RDA Test “Train the Trainer”

Module 7: Identifying Corporate Bodies

[Content as of Mar. 31, 2010]

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RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 2

Scope of “corporate body”

• Definition (RDA 8.1.2) = “an organization or group of persons and/or organizations that is identified by a particular name and that acts, or may act, as a unit”

• Includes ad hoc events (such as athletic contests, exhibitions, expeditions, fairs, and festivals) and vessels (e.g., ships and spacecraft)

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 3

Language and script

• RDA 8.4• Name in the language and script in which it

appears in the resource used for name– Alternative: a transliterated form as a substitute for

or in addition to the found form

• Other attributes in language and script prescribed in instructions

• If no language or script prescribed, then in language/script preferred by the agency (0.11.2)

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 4

General guidelines (RDA 8.5)

• Capitalization of name – see RDA appendix A.2• Numbers in name in found form

– Ordinal numeral connected to meeting, etc. -- see RDA 11.6.1.6

• Accents in name as found; add if needed• Abbreviations in name – see RDA appendix B.2

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 5

Elements covered in this module

• Core

• Core if …

• Other elements if change from AACR2

• MARC 21 changes included in the above

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 6

Terminology• Name of the corporate body = “word, character,

or group of words and/or characters by which a corporate body is known”

• Preferred name– For current implementations = the form of name used

when constructing the authorized access point

• Variant name– For current implementations = the form of name used

when constructing a variant access point

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 7

Sources of information

• Preferred name: priority order (RDA 11.2.2.2)– Preferred sources of information (RDA 2.2.2)

in resources associated with the corporate body

– Other formal statements appearing in resources associated with the corporate body

– Other sources including reference sources

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 8

Preferred name for the corporate body

• RDA 11.2.2

• Choose the form most commonly known

• Variant spellings: choose the form found in the first resource received (RDA 11.2.2.5.1)– LC will keep its policy to change to the later

spelling in cases of orthographic reform

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 9

Location of conference, etc.

• RDA 11.3.2

• In form as authorized access point (ch. 16)

• No “rule of three” when sessions held in three or more locations (separated by semicolons in access point -- RDA E.2.2.4)

• If conference held online, location is “Online”

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 10

MARC for Location of conference

• Access point: in subfield $c

• 370 field (authority format only): $c, $e, $f

111 2# $a National and Household Food Security Workshop $d(2003 : $c

Lusaka, Zambia) 370 ## $e Lusaka, Zambia

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 11

Date associated with the corporate body

• RDA 11.4

• Scope = date(s) of a conference, etc., or date of establishment/termination of a corporate body

• Generally a year or years unless need to be more specific to distinguish

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 12

Date associated with the corporate body

• Core element in two situations:

– As the date or dates of a conference or similar event

– As the date of establishment or termination of a corporate body if needed to break a conflict

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 13

MARC for Date of corporate body

• Access point for conference, etc.: in $d

• Access point for other corporate body: added in parentheses to the preferred name of the corporate body

• 046 field: $s, $t

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 14

MARC for Date of corporate body

046 ## $s 1946110 2# $a Gesellschaft für Musikforschung

(1946–)

046 ## $s 2010111 2# $a Olympic Winter Games $n (21st :

$d 2010 : $c Vancouver, B.C.)370 ## $f Vancouver, B.C.

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 15

Number of a conference, etc.

• RDA 11.6• Scope = “designation of the sequencing of

a conference, etc., within a series of conferences, etc.”

• As ordinal numeral from any source

• MARC in access point: in subfield $n• No separate MARC field for this element

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 16

Identifier for the corporate body

• RDA 11.12• Scope: “character string uniquely associated

with a corporate body, or with a surrogate for a corporate body (e.g., an authority record), that serves to differentiate that corporate body from other corporate bodies”

• Precede the identifier with indication of person or agency, etc., responsible for assigning the identifier

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 17

MARC for Identifier for a body

• In access point in bibliographic records, record control number in MARC subfield $0 (Authority record control number)

• In authority records:– a record control number in field 001, 010, etc.– other identifiers in field 024 with first indicator “7”

(ensure that source of code has been added to MARC list cited in subfield $2)

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 18

Core elements to distinguish

• RDA 0.6.4: If elements are being recorded to distinguish the preferred name of one corporate body from that of another, record the elements:– either as additions to the authorized access

point representing the corporate body [RDA Test],

– as separate elements, or– as both

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 19

Location of headquarters, etc.

• RDA 11.3.3• Scope:

– country, state, province, etc., or local place of headquarters, or

– geographic area of corporate body’s activities

• Core if needed to distinguish one corporate body from another with the same name

• In form as authorized access point (Ch. 16)

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 20

MARC for … headquarters

• Access point: added in parentheses to the preferred name of the corporate body

• 370 field (authority format only): $c, $e, $f

110 2# $a Sociedad Nacional de Agricultura (Chile)

370 ## $c Chile

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 21

Associated institution

• RDA 11.5• Core:

– for conferences, etc., if the institution’s name provides better identification than the local place name or if the local place name is unknown or cannot be readily determined

– if needed to distinguish one corporate body from another with the same name

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 22

Associated institution

• In the form and language recorded as the preferred name for the institution (not the authorized access point)

• MARC for access point:– for a conference: subfield $c– other access points: add to the preferred name of

the corporate body (subfielding and punctuation may vary)

• No separate MARC field for the element

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 23

MARC for Associated institution

046 ## $s 1997111 2# $a International Conference on

Georgian Psalmody $n (2nd : $d 1997 : $c Colchester Institute)

110 2# $a B’nai B’rith Hillel Federation Jewish Student Center (University of Cincinnati)

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 24

Other designation associated with the corporate body

• RDA 11.7

• Scope:– a word, phrase, or abbreviation indicating

incorporation or legal status– any term serving to differentiate the body

from other corporate bodies, persons, etc.

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 25

Other designation …

• Core:

– For a body whose name does not convey the idea of a corporate body

– if needed to distinguish one corporate body from another with the same name

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 26

MARC for Other designation

• Access point: add in parentheses to the preferred name of the corporate body (subfielding may vary)

• No separate MARC field for the element

151 ## $a Korea (South)

111 2# $a Beanpot (Hockey tournament)

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 27

Other changes for corporate bodies

• One instruction (11.2.2.11) for conferences, congresses, meetings, exhibitions, fairs, festivals, etc.– Retain frequency in the name of a

conference, congress, or meeting– Omit year of convocation from the name of

an exhibition, fair, or festival

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 28

Current authority record practice now in RDA

• Status of identification (RDA 8.10)– MARC 008/33

• Source consulted (RDA 8.12)– MARC 670

• Cataloguer’s note (RDA 8.13)– MARC 667

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 29

MARC coding changes for RDA authority records

• 008/10: value “z” (Other)

• 040 $a ___ $b ___ $c ___ $e rda

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 30

Other new fields in MARC authority format for corporate bodies

• 371: address

• 372: field of activity

• 377: associated language

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 31

MARC Authority 670 field

• If no separate MARC field for an RDA element for corporate bodies (e.g., associated institution), generally give information in 670 field

• Agency decision for repeating in 670 field any element already recorded in a separate MARC field– Many of new MARC fields include “source” subfields

RDA Test Training: Content as of Mar. 31, 2010 -- Module 7 32

More information on authority format new fields

• LC Network Development and MARC Standards Office site:

• Training document #5 for LC’s proposed practice for the RDA Test

http://www.loc.gov/marc/authority/ecadhome.html