“RASHTRIYA SEWA BHARATI”

SEWA KUNJ, 10196/A,MATA MANDIR GALI

JHANDEWALANEW DELHI-110055

Ph-011-23511777,23535536email : rashtriyasewa@gmail.comwebsite : www.rashtriyasewa.org

Report Writingo`Rr ys[ku

RSB-Training- Report Writing1

RSB-Training- Report Writing

What is Report Writing ? o`Rr ys[ku D;k gS\

2

I. Reporting our objectives /activities etc. vius m}s’; @xfrfof/k;ksa vkfn dh o`Rr fuosnu

II. Presentation of facts & findings rF;ksa vkSj fu”d”kksaZ dh izLrqfr

III. Information on the work performed, observations & conclusions fd;s x;s dk;Z dh tkudkjh] fVIif.k;kWa vkSj fu”d”kZ

Effective reports are critical organisational documents because, izHkkoh o`Rr egRoiw.kZ laxBukRed nLrkost gSa D;ksafd &IV. they reveal the functioning of the organisations, as regards performances,

deficiencies os laLFkkvksa }kjk fd;s x;s dk;Z vkSj dfe;kWa n’kkZrh gSAV. Problems may be analysed & decisive steps may be taken to solve the same

leL;kvksa dk fo’ys”k.k fd;k tk ldrk gS vkSj mudks nwj djus ds fy;s fu.kkZ;d dne fy;s tk ldrs gSaA

VI. Promote a accountability and the whole process will be democratic and organisation can be given professional touch

tokcnsgh dks izksRlkfgr djuk vkSj ;s lkjh izfdz;k yksadrkaf=d jgsxhA laLFkk dks is’ksoj Li’kZ fn;k tk ldrk gSA

RSB-Training- Report Writing3

Target groups of the reports:fjiksZVZl ds yf{kr lewgi. Staff deZpkjh oxZii. Members lnL;ksaiii. Management committee izca/ku lfefriv. Funders fuf/knkrkv. Other organisations vU; laLFkk;savi. Public vke turk vii. Press iszlviii. Government authorities, etc. ljdkjh vf/kdkjh vkfn Report of each target group differs and our report should be,

izR;sd yf{kr lewg dh o`Rr vyx gksrh gSA vkSj gekjh o`Rr gksuh pkfg;s&

ix. Result oriented ifj.kke mUeq[k x. Short & simple laf{kIr vkSj ljyxi. Type of form-article/ pamphlet / poster/letter

o`Rr ds izdkj &ys[k @ iqfLrdk@ iksLVj@ i=

RSB-Training- Report Writing4

2. Types of Reports: o`Rr ds izdkj

i. Annual report okf”kZd o`Rr ii. Committee report lfefr dk o`Rr iii. Financial report foRRkh; o`Rr iv. Staff report deZpkjh oxZ dk o`Rr v. Research report vUos”k.k o`Rr vi. Special report fo’ks”k o`Rr vii. Progress report izxfr o`Rr viii. Activity report xfrfof/k o`Rr ix. Consolidation of report o`Rr dk ladyux. Case study ekeys dk v/;;uxi. Minutes & proceedings cSBd dk o`Rrxii. Event report izlax dk o`Rr xiii. Success stories lQyrk dh dgkfu;kWaxiv. Personal experiences O;fDrxr vuqHkoxv. Project report ifj;kstuk o`Rr

RSB-Training- Report Writing5

Report should include o`Rr esa ;g Hkh gksuk pkfg;si. Meaningful title, date and author lkFkZd ‘kh”kZd]fnukad]

ys[kd

ii. Summary in case report is long lkjka’k ;fn o`Rr yEck gSAiii. Subheadings, Conclusion, Recommendation

mi’kh”kZd] fu”d”kZ] laLrqfr Try to Understand psychology of the target reader,iv. Try to understand the psychology of the target reader, his

likings, dislikes, etc. Ykf{kr ikBd ds euksfoKku dks tkuus dk iz;kl djuk] mldh ilUn] ukilUn vkfn le>uk

v. Fix timeline le; dh vfo/k r; djuk

vi. Appropriate language, style & tone mfpr Hkk”kk]’kSyh viukuk

RSB-Training- Report Writing6

Layout: [kkdki. Capital letters, underlinings, bold to be minimum

cMs v{kj] js[kkadu] cksYM ftruk de gks lds mruk ii. Sentences should be short & sweet

okD; NksVk vkSj lqugjk gksuk iii. Size of the print-normal, pages to be numbered

eqnz.k dk vkdkj & lk/kkj.k] i`”B la[;k nsukiv. Sufficient margins, use photos, wherever required

iz;kZIr gkfl;k] Nk;kfp=ksa dk iz;ksx] tgkWa vko’;drk gksaA

v. Develop formats for reporting and documentation fjiksfVZax vkSj izys[ku ds uewuk cukuk