R-Tool = Monitoring Cockpit for fast, and transparent ... · 03 Documents can be analyzed by clicking on the ‘Display Document’ icon 04 Tracking the items for further intervention

R-Tool = Monitoring Cockpit for

fast, and transparent Closing Processes in FI/CO.

R-Tool is Platform and Engine to run1. DR (Data Reconciliation)2. DC (De Capitalization postings)3. RR (Revenue Recognition)

(Add-on’s based on SAP ICR)

SAP ERP Solution

R-Tool 105/09/2017

Definition of Terms in the R-Tool

2

Nr DR (Data Reconciliation)

1. Best Practice

2. Functional description

3. General Information about

5. Presentation (examples)

6. Technical characteristics

05/09/2017 R-Tool, DR Data Reconciliation

1/1: Best Practice for DR (Data Reconciliation)

R-Tool, DR Data Reconciliation 3

Best Practice to run CO-PA in SAP ERP� Activate only the Costing Based CO-PA� Running Material ledger, Costing Based CO-PA is a must� The majority of SAP Customer run only Costing Based CO-PA� To run Costing Based and Accounting based created doubled data, can cause Performance problems and does not cover all functions� Run the R-Tool to capture the lack of process functionalities like

� Reconcile COGM (Cost of Goods Manufacturing) � Reconcile Production variances between FIGL and CO-PA� Reconcile other processes between Tables or Systems� Correction Posting like Accrual at Period End(*)� More details as followed� for the US-Market this is best practice(*) In planning status

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2/1: Functional description: data flow overview, DR (Data Reconciliation) processs only

R-Tool, DR Data Reconciliation 405/09/2017

I2-ledger

FIGLReal time Posting

(1)

COPAextracting data by FBICS2(BAdI)

(2)

MatchingFBICA2

(automatic)(3)

MonitoringFBICR2

(4)

CorrectionPosting like

FBS1(4)

2/3: Functional description: data flow overview (DR )


2/4: Functional description: supported Business Processes in DR


� Reconcile variance between Goods Issue in FI-GL and CO-PA � Show the not matched items� document analysis with integrated browser transaction, document flow� Reconcile Production-, Process Orders Variances� Billing / Return / Credit note / debit note� Reversal� Stock transfer� Goods movements belonging to the above processes� Various handling of foreign currency� Matching in transaction currency or local currency� Rounding (i.e. Tolerance handling) on level GL-Account� Create Accrual posting (FBS1) at period End for fast closing(*) � The following CO-PA-record type’s can be matched if customizing is done:

� B: ‘Direct Posting from FI/MM’� C: ‘Order Settlement’ � only Production Variances� F: ‘Billing’

� COGM is the most important issue� All other posting can be activated and configured

(*) in planning

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2/4: Functional description: data flow overview DR


COGM (Cost of Goods Manufacturing)i.e. Account 400010 Goods Issue

-> one amount in FI-GL

CO-PAValue field 1

CO-PAValue field 2

CO-PAValue field 3

3/1: General Information about DR


Monthly Local Closing Processes in FI-CO:� Special steps in Closing process are:

� Reconcile COGM FI-GL � CO-PA� Reconciliation Production Variances CO-PC � CO-PA� P&L-Postings without Cost Element FI-GL/MM � CO-PA� Others� Correction Postings

� All these postings are not easy to reconcile with FI-GL and CO-PA� Most of them are posted automatically by the logistic process chain � Many different issues cause always variances in the Closing process� The R-Tool support this topic in the best way� The closing process can be accelerated significant� Better User motivation for Reconciliation, User friendly R-Tool� Transparent, easy to find the reason of the missing or wrong posting� Navigate in Document flow and other useful features� Monitor and trace the not assigned items� User Interface is same as SAP ICR (Intercompany Reconciliation)

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3/2: General Information: User Problems in DR


Nr Difficulties to find the Var. between Good Issue/SD -Inv.01 Analysis of differences not easy, too many records to download into Excel and to

match them

02 Matching FIGL-Documents with CO-PA invoice data not easy

03 Many different kind of Business Processes cannot be handled manually

04 Missing or wrong processes are not shown for the User

05 Posted in a different Period cannot be shown

06 Partly reversed processes are not shown

07 Costing variances and price change are not shown

08 Find the relevant wrong or missing postings is often impossible

09 Reporting structure completely different in FI-GL and CO-PA

10 Customer own program cause huge effort to develop, maintain and are mostly not flexible

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3/3: General Information: Customer benefits with th e DR


Nr Advantages DR with the R-Tool

01 Only the items with Variances appear in the R-Tool (Unassigned Area)

02 The Variances are shown in 3 screen blocks ¦ Deviation ¦ FIGL ¦ COPA ¦

03 Documents can be analyzed by clicking on the ‘Display Document’ icon

04 Tracking the items for further intervention with the relevant person

05 Reconcile can be done any time in the month

06 Relevant documents can be downloaded for i.e. Audit purposes

07 Perfect monitoring R-Tool for fast Closing, which can also be used from Logistic

08 Very user friendly User Interface with many useful functions

09 New companies can be configured and no ABAP code changes needed

10 All is developed dynamically

11 Filtered posting into the Special Global Ledger I2

12 Accrual posting with FBIS1*, can be monitored and execute from FBICRC2.* in Planning

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3/4: General Information: Customer benefits with DR


Sol

utio

n

� Requirements are known, draft and Solution available� Proven solution available and running in International Group

� see www.spc4erp.com -> References� All development has been done within SAP Standard with BAdI’s, U-Exit� It is based on the SAP ICR_002 (Intercompany Reconciliation)� Solution in several Releases available� Customizing and technical documentation in English available� New Operation Concern / Companies can be customized� All is developed dynamically in the Solution� low maintenance cost� Experts designed and developed the R-Tool

Tim

e� According to a project plan� Project times is depending on your Bus.-Processes and Project Team� The shorter the better

oeCost for the R-Tool (one package) possibleoTc CCreaCTimely implementation is possibleoimely im More efficient and shorter project timesoplementation is poss

�

� Cost estimation for Implementing after analyzing your Business Processes � additional Cost for

� Creating BBP (Business Blue Print)� Training, Actualising documentation

� Maintenance fees are relevant when R-Tool maintenance is outsourced� All will be offered after request and Customer System checkotimes

oentation is possible

Cos

t

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5/1 Presentation in the System: User Interface


5/2 Presentation in the System: User Interface (DR )


Below you can see an example of not matched items. Monitoring and processing cockpit

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6/1:Technical Characteristics: Customizing for DR

R-Tool, DC DE Capitalization Posting 14

Customizing R-Tool, TC: FBICIMG Reconciliation

•,

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Matching rules between postings in FI-GL and CO-PA: � Sales Order and Sales Item identically within the tolerance FI-GL and CO-PA� Purchase Order and item identically within the tolerance FI-GL and CO-PA� Material number identically within the tolerance FI-GL and CO-PA� other rules can be defined and implemented FI-GL and CO-PA

Customer tables to be configured/transaction: � ZRT_COPA ( DR- and DC-Activation ) R-Tool� ZRT_COPA_DR ( Converting Data Reconciliation: FI-GL ) R-Tool� ZRT_COPA_DR_CT ( Control parameters for DR ) R-Tool

6/2: Technical Characteristics DR

FICO-Reconciliation Tool 15

� FI-SL: Special Global Ledger must be implemented� ICR-002: Process must be implemented i.e. customized � BAdI’s, User-exit are involved and must be adapted to the customer requirements� Real-time posting into the Ledger from FIGL can be filtered � TC: FBICS2, reading Data by BAdI from COPA and writing into FI-SL� Ledger Data can be reorganized or deleted � Reporting with

� Recherche, BW can be activated� Transaction for Reporting line item table of the ledger in place

� The Ledger data base will be actualized daily (Real-time posting and batch)� System runtime:

� parallel processing in R-Tool is SAP Standard in place� Authorization problem is solved, beside some customer tables� all structures in the BAdI are dynamically allocated, this has significant advantages� New Companies or Operation Concern can be implemented only by Customizing� SAPGUI for Windows, SAPGUI for HTML � BAdI = Business Add-In from SAP � a few transports will be imported in the customer system after System check

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Contact


Thank you! Any questions?

Nick SchererSAP Sr Solution Architect

SPC SCHERER & PARTNER GMBHBahnhofstrasse 13CH-6403 Kuessnacht am Rigi / SZ

M +41 79 833 22 33T +41 41 852 22 33E [email protected] www.spc4erp.com

05/09/2017