Embed Size (px)
Citation preview
1
EXHIBITOR INFORMATION HANDBOOK
7TH, 8TH & 9TH MAY 2015 QUERCUS PARK, CARRICK
AGFEST is a smoke free event
2
Index
Accommodation Advertising Alcohol Animals Balloons Banners and Signs Camping Catering and Hospitality Areas Cooking Oil Disability Access Dismantling your Site Dogs on Site Exhibitors Breakfast Food Sales and Catering Freight Services Gate Opening Times Generators Groundcovers, Landscaping & Plants Hire Vehicles Kids Agricultural Awareness Program (KAAP) Marquees, Tents and Temporary Structures Parcel Parking Parcel Pick-Up Service PASS Safety Awards
Passes Plant Hire Plastic Bag Legislation Point of Sale and Cash Registers Power Printed Matter Privacy Policy Statement Refrigeration Rubbish Removal and Recycling Safety Regulations Security Setting Up Displays Side Loader for Shipping Containers Site Awards Smoking Areas Sound and Lighting Spirit of Tasmania Straw Bales Traffic Movement During Set up Trestles and Metal Stall Frames for Hire Vehicles on Site Water Supply Wireless Phone and Eftpos Reception on Site Temporary Structure Guidelines from MVC
3
Accommodation Refer to our website www.agfest.com.au “Enjoying Agfest” – “Accommodation Links” for specials and recommendations of a range of accommodation, or contact Launceston Travel & Information Centre, Tasmania on Freecall 1800 651 827, book via their website www.visitlauncestontamar.com.au or email [email protected].
Advertising Media: The Committee has undertaken extensive TV, Radio and Newspaper advertising. Tasmanian Country is producing the Official Program. PA (on site): The PA is for the promotion of Rural Youth and Agfest sponsors, working demonstrations and general announcements. No general advertising will be broadcast.
Alcohol If you are selling alcohol you are responsible for your own Liquor License and must keep a copy available at your site at all times during the event. Standard drink sizes may be served and consumed within the designated area. Bottle sales are to be unopened, un-chilled and in a sealed package for take home.
All servers must have completed a RESPONSIBLE SERVING OF ALCOHOL PROGRAM (RSA) according to the Liquor Licensing Act 1990
Liquor Licensing laws apply to the whole of the site at Quercus Park, 415 Oaks Road, Carrick for the
duration of the Agfest Field Days.
SO, if you intend having a hospitality area, you are obligated by law to ensure that:
No one under the age of 18 years is supplied with or consumes liquor on your site! If you are unsure as to the age of a guest or staff member, please check for ID such as Photographic Drivers License, Personal Information Card or Keypass Card which is the most reliable check.
PENALTY FOR SUPPLYING LIQUOR TO AN UNDERAGE PERSON IS $7,000. PENALTY FOR SUPPLYING LIQUOR TO A PERSON APPEARING TO BE DRUNK IS $7,000.
REMEMBER!
Any person who supplies liquor in contravention of the law could be subject to litigation.
You could be legally responsible if someone who has been your guest during the day and provided with alcohol, has an accident on the way home.
It is important that you, your staff and your guests are able to enjoy a safe and responsible environment.
Encourage the responsible consumption of alcohol by providing low alcohol and non-alcoholic drinks and having plenty of food.
You will also need to fill out a ‘temporary food’ application which is available on our website and submit it to the Meander Valley Council.
Dispensing of alcohol is to be kept strictly between the hours of 8am – 5pm
4
Animals
Health regulations require that livestock be kept at specified distances from food outlets. Please indicate on your application form if you intend to have livestock in your display. NO DOGS/PETS EXCEPT DISABILITY DOGS ARE ALLOWED ON SITE. (Refer Clause 9 of the Contract Terms & Conditions).
Balloons Balloons are not permitted on the site as (a) they are lethal to sheep if swallowed, and stock is grazed on the site throughout the year and (b) helium filled balloons, which may escape into the atmosphere, are a safety risk to helicopters, which operate during the days of Agfest.
PLEASE DO NOT BRING PROMOTIONAL BALLOONS ONTO THE SITE.
Banners and Signs
Scott Signs (03) 6326 3624 www.scottsigns.com.au Sign writer on site during set up to design last minute signage - Banners, flags, corflute signs, road signs.
Camping CAMPING ON SITE OR IN THE CARPARKS IS NOT PERMITTED - Please clear site quickly. Refer to our website www.agfest.com.au “Enjoying Agfest” – “Accommodation links” for specials and recommendations of a range of accommodation.
Catering & Hospitality Areas It is the policy of the Agfest Committee that only service groups, community organisations or industry promotion groups may apply to be registered caterers. There will be up to 20 registered caterers operating a wide range of food and drink stalls at Agfest and some of the caterers will be available during set up days. Only registered caterers, exhibitors in the “Unique Tastes Fine Foods Centre” and Dairy Pavilion may sell food for consumption on site. Hospitality areas to patrons will only be permitted for light refreshments and must adhere to Health Regulations. All hospitality areas must be registered with the Meander Valley Council Environmental Health Officer - phone (03) 6393 5339. You should have also notified the Agfest Committee (via application form) that you intend to have a hospitality area, which is subject to approval. We recommend that you utilise one of the Agfest Official Caterers if possible. Hospitality areas providing full meals are outside the Agfest guidelines and will be strictly policed. BETTA MILK is a major sponsor of Rural Youth Tasmania supporting Agfest and is the preferred supplier for milk and cream. They will have stock on site to service clients but pre-event orders can be made by phoning their office – (03) 6433 0002.
Catering Suppliers & On site Catering:
PFD Food Services (03) 6341 1300 Full range of frozen foods, extensive dry goods, the freshest fruit and vegetables, fresh meat cut to size, Castlemaine/KR range of small goods; Peters Ice-cream and Andronicus coffee. Packaging available.
Premium Events – Mike Lancaster 0409 389 827 or email: [email protected] Pre-order your catering requirements for your on site event and it will be delivered on the day. Large or small events, competitive pricing and satisfaction guaranteed.
SelfHelp Workplace (03) 6344 7133 Self Help Workplace run a fully licensed commercial kitchen. You can Pre-order your catering requirements for your on site event and it will be delivered on the day.
Cooking Oil Used cooking oil can be collected from the Agfest Site by Johnson’s Used Cooking Oil contact Jasmin on 0456 060 082 for more information.
5
Disability Access The Agfest organising committee is committed to making Agfest an accessible environment for all (as per its Disability Access Plan), and will be reviewing all sites according to the Australian Standards 1428. The Organising Committee strongly encourages all exhibitors to adhere to these standards in the development of their individual site. Please feel free to engage our Disability Access Consultant, Andrew Hurst Ph: 0419 301 773 to gain further specific advice and direction. A pamphlet is on our website and included in this document. (Link to page)
Dismantling your site Exhibitors are not to commence dismantling their site prior to 4:30pm on the Saturday of Agfest. Failure to comply with this requirement may result in your application being unsuccessful for future events. Dogs on Site Clause 9 of the terms and conditions states “No livestock, including dogs, will be permitted on site without the express permission of the Chairman”. (Disability dogs are exempt).
Exhibitors Breakfast Held in the Rural Youth Function Centre in Ninth Avenue. Your invitation/entry card for up to two people to attend will be posted to you with your tickets.
Food Sales and Catering Only registered caterers, exhibitors in the “Unique Taste Pavilion”, and exhibitors in the Dairy Pavilion are permitted to sell food and refreshments on site (refer Clause 28 of the Contract Terms & Conditions).
Freight Services
Fresh Freight Tasmania are offering a freight service for mainland exhibitors – contact Stephen Cathcart , FFT, 35 Agosta Drive, Laverton Nth, Vic, ph: (03) 9368 3102 or Mob: 0427 248 428.
Tasfast Airfreight are offering a statewide delivery service (including King & Flinders Island) for purchases.
Gate Opening Times Monday – Wednesday preceding Agfest 7:00am – 6:00pm Set Up Thursday ) 6:30am – 6:00pm Field Day Friday ) AGFEST 6.30am – 6:00pm Field Day Saturday ) 6.30am – 6:00pm Field Day Sunday after Agfest 8:30am – 5:00pm Pack Up Monday & Tuesday the week after Agfest 7:00am – 5:00pm Pack Up 8am – 5pm on the first Thursday, Friday and Saturday in May. Exhibitors are NOT to commence pack up before 4.30pm on any day of operation. If you have any special attractions on your site, the hours of operation for that attraction must be clearly signed. (Refer Clause 32 of the Agfest Contract Terms & Conditions). Vehicle passes will be required to gain admission onto the site and exhibitors are required to stay within the immediate vicinity of their site during set up and pack up without blocking access to other sites or the roadway. Vehicles entering and leaving the site may be subject to security checks.
at Agfest – contact [email protected] for more information.
Groundcovers, Landscaping & Plants See Landscape materials and plant suppliers below or hire companies can be found in the Yellow Pages.
Landscape materials: (in alphabetical order)
Abel Landscape Supplies (03) 6344 6677 Barwicks Garden Suppliers (03) 6391 2382 Beams Bros (03) 6344 5563
6
Burnie Landscape (Paul Russell) 0418 144 550 (provides mulch spreading service)
Padgett’s Pine Bark 0418 137 400 (Groundcover, mulch)
Prospect Timber & Landscape (03) 6340 1518 (provides mulch spreading service) Tas Native Landscape Supplies (03) 6326 4651
Hire Vehicles Europcar are a valued sponsor of the Field Days and offer exhibitors a very generous corporate rate if you wish to hire a vehicle in Tasmania. When booking, use code 50099901 to access this special rate.
Kids Agricultural Awareness Program (KAAP) Due to the success of the new KAAP initiative last year, it will again contain a Resources Section. This section will include the names of businesses that school children can visit on excursions, web site details and any resources that you already have for school children. If you have indicated on your application form that you would like to be involved with KAAP, the coordinator will be in contact prior to the event.
Marquees, Tents and Temporary Structures (including frames) Your marquee or structure, including ropes and pegs, must fit within your allocated space. That is, a rope & pole marquee will have to be 1m smaller than the site size on all sides to allow for ropes and pegs, i.e. a 20m x 10m site will only fit an 18m x 8m rope and pole tent. Structured marquees do not have this problem. See list under “Useful Contacts” – page 7. Please ensure you and your marquee company is familiar with the requirements for temporary structures (see pages 9 – 11 of this handbook) and comply with the Public Health Act 1997.
Marquees & Display Equipment: (in alphabetical order) Atmosphere Event Hire (03) 5336 2642 or 0428 758 959 Creative Stage 1300 799 702 Event Marquee Systems (03) 6326 2807 or Mob: 0457 087 001
Harry the Hirer, Richmond, Vic (03) 9429 8688 or Mob: 0425 781 103 Quality Event Hire (03) 9706 6222 or Mob: 0428 367 200 Rollins Canvas & Party Hire, Tas (03) 6267 1112 or Mob: 0417 309 498 Salter’s Hire, Launceston, Tas (03) 6343 5533 Tas Marquee & Party Hire 0409 218 269 Tassie Instant Marquees 0419 515 037 Weeding Hire, Launceston & Hobart (03) 6326 6577 or 6231 2733
Parcel Parking – Cnr Main Street & Second Avenue This service is run by a community service organisation where parcels can be left for the cost of a small donation.
Parcel Pick Up Service A Parcel Pick Up Service will be operating for the three days of Agfest. Items are collected from exhibitor sites and taken to the entry gate stipulated on the form provided for collection. Booking forms and information regarding hours of operation are available at the site office. Please ensure you collect a quantity of forms if you have large articles and your customers are likely to wish to access this service.
7
Please note that the maximum weight is 80Kg and we don’t collect wood splitters or trailers. The item must fit safely in the tray of the Gator and not protrude any side. (Top section is attached to goods – customer to take the rest of the form to the site office to organise collection. Customer retains bottom.
Passes
Exhibitors may not bring vehicles onto the static site at any time without a vehicle pass – therefore one compulsory discounted vehicle pass will automatically be charged. Additional passes may be purchased as required as listed below:
3-Day Exhibitor Pass – for exhibitors and staff only. Users may park in the free public car park, walk through the gate and surrender one section of the ticket each entry. Under no circumstances are Exhibitor Passes to be issued to customers/guests, as these give them access to the site prior to public opening times and may pose a security risk to exhibitors’ stock. Any exhibitor found to be purchasing exhibitor passes for members of the public may be immediately removed from the site.
Vehicle Pass (limit 2 per block, including the compulsory pass). Allows access for vehicle and up to four occupants during set up, days of operation and pack up.
Exhibitors are only permitted to park within the designated exhibitor parking zones and any of the three major car parks. Parking in a ‘No Parking” zone is strictly prohibited and as a result vehicles may be removed/towed/clamped at the discretion of the Agfest Committee.
If travelling in a vehicle with a vehicle pass, no personal passes are required as the Exhibitor car park is within the boundary of the static site. No vehicular movement in static display area between 9.00 am and 4.30 pm is permitted.
Exhibitors are not permitted to park vehicles on their site unless it is deemed part of their display and have prior approval from the Exhibitor Manager. Failure to comply may result in the removal of the vehicle. Vehicle passes are required during set up and pack up. During the set up and pack up of your exhibit we ask that only 2 vehicles (even if you have multiple sites) be on your site at any one time and must be parked within your boundary. This is to reduce traffic congestion and help with trucks entering and exiting the site. Additional passes for pack up can be obtained (free of charge) from the Site Office after 4.00 pm on the Saturday of Agfest.
One Day Pass – for valued customers. Please do not purchase exhibitor passes for clients as these passes allow entry into the site prior to the public opening time, therefore posing a security risk. Exhibitors found to be purchasing exhibitor passes for persons other than bona fide exhibition staff will be removed from the site.
Note: Any additional passes ordered after your application has been processed will be subject to a $5 handling fee.
Agfest also host the PASS Safety Awards
Judging will be carried out by PASS Inc. members or representatives of their sponsors and will take place from 9am until 3pm on Thursday, 1st May. PASS Inc. will consult with Agfest Safety Officer and the Agfest Committee Vice-Chair before the winners are finalised, to ensure winners comply with the Agfest Committee’s Safety Guidelines. Judges decision will be final and awards are based on:
“Best Safety Feature Display – Safety Feature / Focus” “Best New Safety Product or Innovation”
8
Plant Hire Indoor and outdoor potted colour, shrubs and trees – Phone Plantscape - 0417 019 336.
Plastic Bag Legislation Legislation banning plastic bags has now been introduced in Tasmania. Retailers are no longer able to provide non-biodegradable lightweight plastic shopping bags. Please refer to www.plasticbags.tas.gov.au or make any enquiries to [email protected].
Point of Sale and Cash Register Statewide Business Systems - Phone: (03) 6334 8555 Cash register sales and support. Hire machines available. Phil Hughes Office Solutions - Phone: (03) 6331 2930 Cash registers and point of sales systems.
Power Power identification tags will be issued to all exhibitors who have booked and paid for power and these will be posted to you four weeks prior to the event with your entry tickets. Tags must be attached to the lead prior to connecting to the switchboard. Failure to do so will result in power cords being removed and Agfest will not be liable for any damage to your stock and / or equipment as a result. All power outlets are located within 30 metres of each site. It is the exhibitor’s responsibility to provide a single length 30 metre (15 metre for craft exhibitors) heavy duty 15 amp lead to be used from the power outlet to the inside of the exhibitor’s tent. Double adaptors or “piggy backing” of power boards is not permitted. All leads and electrical equipment are required to be tested and tagged in accordance with AS 3760. A tagging and testing company will be on site prior to and during Agfest. The Agfest power grid is connected to public supply and therefore can be affected by outside influences. All exhibitors must supply their own surge protection equipment and regularly save any computer data that may be affected by loss of power.
GENERATORS ARE NOT PERMITTED
Printed Matter Exhibitors or any member of the general public are prohibited from handing out printed matter at the gates, in the car parks or on the general site. All forms of promotion are to remain within the confines of your allocated site. Failure to comply with this may result in closure of your site.
Raffles and Games of Chance Refer Clause 8 of the Agfest Contract Terms & Conditions.
9
RURAL YOUTH ORGANISATION OF TASMANIA INC. PRIVACY POLICY STATEMENT
In the course of our dealings with you as an exhibitor at AGFEST, the Rural Youth Organisation of Tasmania Inc. committee may wish to collect information about you. This may occur in a number of different ways, for example:
* Material you may provide to us in written form or orally. * By communication with you or your employees.
The Rural Youth Organisation of Tasmania Inc. committee respects your privacy and so we have set out below a brief description of how we may use the information we collect.
To assist us in ensuring that Agfest continues to be a successful event, we may use the information to contact you in the future with details on upcoming events or news on AGFEST that may be of interest to you. In some instances we may also wish to pass on the information we collect to our major sponsors who may contact you with information relating to events connected with AGFEST.
Refrigeration Fridges to Go Pty Ltd (R.J. Dear P/L): Ph: (03) 6339 1122 / 0418 133 080 or email [email protected]. Specialists in special events hire - Mobile Coolrooms and display fridges. Rent
fridges and deli units, several different sizes available. Special rates for Agfest exhibitors, all equipment is tested and tagged prior to delivery. Any on site breakdowns handled by our own technicians.
Rubbish Removal and Recycling Strategically placed rubbish containers and recycling bins will keep the ground free of litter and large skip bins will be available until the Monday after Agfest. To assist in the disposal of rubbish when dismantling your display, exhibitors are required to maintain and leave sites in a clean and orderly manner. Please recycle soft plastics, in the bins provided. A fee will be charged for any groundcover, litter or equipment left on site. Please make sure you leave your site as you found it. Please flatten any boxes/cardboard and place NEXT to the bin for collection.
Safety Regulations Please note: Workplace Standard Tasmania (WST) have declared Agfest a work site and everyone, without exception, must wear a high visibility safety vest during set up and pack up (operational hours excepted). They will be on site checking setups, use of ladders and equipment. Please ensure you wear appropriate safety gear, goggles, visors, ear protection and use any equipment in a safe manner. People not complying with the required safety precautions may attract a fine issued by WST.
The Agfest organising committee are constantly reviewing safety standards for the field days. An exhibitor Site Safety Plan Form completed with your application must be printed and displayed on your site. Exhibitors and their contractors will be required to adhere to all safety procedures (refer Clause 20 and 21 of the Contract Terms & Conditions). Security Please contact Head Office on 03 6331 6154 if you require an extra security guard on your site overnight, we will pass on your details onto our chosen security company.
10
Setting Up Your Displays You may commence set up from 7am on the Monday of Agfest week and must be completed by 9am Thursday (first day of Agfest). Site boundaries will be marked, but it is the responsibility of the exhibitor to occupy the correctly allocated site. If in doubt, please check with the Site Office at the Central Arena. Exhibitors are reminded that all parts of the display must be within their site boundary. All vehicles must be moved off site prior to 9am to the Exhibitor Carpark.
Side Loader for Shipping Containers Contact Bryan Moore, Moore Transport Solutions – 0429 624 193.
Site Awards Independent judging will take place on the Thursday morning of Agfest and the Chairman will present your award at your site on Thursday afternoon. Categories are: Best Small Site Best Single Site Best Double Site Best Multiple Site Best Heritage Display Best Pavilion Display Best ‘Unique Tastes’ Display Best Trades Expo Display Best Beef Expo Exhibit
Smoking Areas Agfest is a smoke free public event and smoking is not permitted on site.
Sound & Lighting Frontline Production Service – Phone: (03) 6343 1299 email: [email protected] Staging Connections – Phone (03) 6273 9444 Circa 41 – 0419 048 350 Alive Technologies – 0407 557 104
Spirit of Tasmania If you are travelling from the mainland on the Spirit of Tasmania, please arrange to arrive on or before Wednesday, 6th May and depart on or after Sunday, 10th May. If you arrange to arrive on Thursday or depart on the Saturday, you will not be able to obtain access on and off the site. Clause 3 of the Contract Terms & Conditions states your site may not be dismantled before 4:30pm on the Saturday of Agfest and continue trading until 5pm. A link is available on our website to book.
Straw Bales Corey Spencer (on site contractor) Phone: 0429 627 146 Cash on delivery or prepaid only.
Traffic Movement During Set up: Static Site Entry (as per previous years) All traffic will enter via Main Road onto the static site area. Please display your vehicle pass whenever possible. Vehicles will be stopped for security purposes if a vehicle pass is not displayed, and may not be permitted to enter the static site area. One way Traffic Plan below: During Set up: Static Site Exit (changed traffic conditions) - 3 exits will be used from the static site area.
2015
11
All exhibitors with sites between Main and South Streets (including on these streets) must exit via either Fifth Avenue or Ninth Avenue onto South Road. South Road runs parallel to South Street on the property boundary. Traffic will then join all other exiting traffic outside the static site area, adjacent to the main ticket box.
All other exhibitors on the northern side of the site may exit via the main gate (used for entry), or alternatively from Ninth Avenue onto South Road.
Packing Up Your Site We refer to Clause 2 of the Contract Terms & Conditions which states that all sites must be cleared by 5pm on the Tuesday following Agfest, including woodchips, pine bark, straw, rubbish, etc. If the site is left in an unacceptable condition, a cleanup fee will be applicable (minimum $115).
Trestles and Metal Stall Frames for Hire West Launceston Primary School P&F Assoc – 8’ trestles (approx 2.4m) and metal stall frames for hire. Prices include delivery and retrieval from your Agfest site. Tel: 6331 4160 or email: [email protected]
Vehicles on Site All Vehicles parked in the Exhibitor Car Park must display a Vehicle Pass (with your site No. & Registration no. on the front) at all times whilst on the site, or the vehicle will be removed. Exhibitors are only permitted to park within the designated exhibitor parking zones and any of the three major car parks. Parking in a ‘No Parking’ zone is strictly prohibited and as a result vehicles may be removed/towed/clamped at the discretion of the Agfest Committee. Vehicles entering and leaving the site may be subject to security checks.
During set up and pack up: No vehicles will be permitted entry onto the site without the appropriate pass. During the set up and pack up of your exhibit we ask that only 2 vehicles (even if you have multiple sites) be on your site at any one time and must be parked within your boundary. This is to reduce traffic congestion and help with trucks entering and exiting the site. Vehicles are not to be left unattended on streets at any time. An area will be made available for truck and trailer parking, please check at the Site Office for further details. Additional passes for pack up can be obtained (free of charge) from the Site Office after 4.00 pm on the Saturday of Agfest. EXHIBITORS MUST NOT PARK OR DRIVE OVER OTHER EXHIBITORS SITES. During Field Days: Exhibitors are not permitted to park vehicles on their site unless it is deemed part of their display and have prior approval from the Exhibitor Manager. Failure to comply may result in the removal of the vehicle. Vehicles are not permitted to remain on the site between 9am and 4.30pm on the days of Agfest. It is to be removed from the static display area to the exhibitor’s car park before 9am. The Exhibitor Car Park is located adjacent to the static display area.
Water Supply Bookings for potable and non-potable water may be made at the Site Office (central Main Street) and will be delivered via a portable tanker. Exhibitors must have their own storage container to cater for the full day’s requirements and the minimum delivery is 20 litres. Booking forms are available at the Site Office. Smaller quantities of water may be obtained from taps at the drinking water tanks adjoining toilets located on each corner of the site. There will be a charge for potable water in excess of 900 litres.
Wireless Phone and Eftpos Reception on Site Both Optus and Telstra now have permanent reception towers on site for convenience of mobile phone and Eftpos customers utilising these networks. Ensure your devices are 3G and above. Coverage for machines with 2G network has been poor in recent years.
12
AGFEST supporting Accessible facilities and services on site.
AGFEST and the Rural Youth Organization of Tasmania seeks to meet the diverse needs of its exhibitors and patrons, inclusive of people with disabilities. Good access to facilities and services benefits everyone within the community. This includes people with disabilities, their families, friends and carers, people pushing prams, and older Australians
Setting up Threshold Ramps at Site Doorways AS1428.1 Clause 10.5
Ramp requirements at doorways:
of a maximum rise of 35 mm;
a maximum length of 280 mm;
a maximum gradient of 1:8;
be located within 20mm of the door leaf which it serves.
Setting up Step Ramps AS1428.1 Clause 10.6
Ramp requirements to front entrances: a maximum rise of 190mm;
a length not greater than 1900mm;
a gradient not steeper than 1:10.
For more information Contact::
Andrew Hurst ,Access Consultant, Coaching Access Management Systems
M 0419301773 [email protected] www.coachingaccess.com.au
13
Walkways, Ramps and Landings create better
Access
The Premises Standard 2010 and Australian Standards 1428 determine how ramps, walkways and landings are built.
It is important to provide a continuous accessible path of travel, as per AS 1428.1 Clause 6, when setting down ramps, landings or walkways around your AGFEST site.
General requirements:
Landings shall be provided at all changes in direction in accordance to AS1428.1 Clause 10.8.
Landings or circulation spaces shall be provided at all doorways, gates or similar openings.
Walkways and landings shall be shallower than 1 in 33, camber or crossfall shall be not steeper than 1 in 40,
AS1428.1 Clause 10.8 Landing requirements:
The length of the landing for walkways and ramps (1:33) and no change in direction, shall not be less than 1200 mm. Where there is a change of direction, the landing shall be 1500mm.
Kerb and Step ramps both have specific requirements to their set up with not less than 1200mm and 1500 at changes of direction.
AS1428.1 Clause 10.1 Walkway requirements:
The floor or ground surface abutting the sides of the walkway shall provide a firm and level surface of a different material to the walkway. Kerbs and rails on walkways are according to AS 1428.1 Walkways shall have landings for walkway gradients of 1in 33 at intervals of 25m, for 1 in 20 at intervals of 15m, and for walkways shallower than 1 in 33 no landings are necessary.
Ramps to AS1428.1 Clause 10.3 Ramp Requirements:
The maximum gradient of a ramp exceeding 1900mm is 1 in 14, tolerance of 3% along the ramp under 1 in 14. Ramps need to have landings at the bottom and top, intervals of 9m for 1 in 14. Ramps shall have handrails complying with AS1428.1 Clause 12 on each side of the ramp. the handrail shall extend 300 mm past the transition point at the top and bottom of the ramp. Ramps and intermediate landings shall have kerbs or rails on both sides at minimum height of 65mm.
Please note this is a simplified version of Walkways, Landings and Ramps according to the
Australian Standards 1428.
Please contact
Andrew Hurst, Access Consultant,Coaching Access Management Systems for more specific information.
M 0419301773 [email protected] www.coachingaccess.com.au
14
REQUIREMENTS FOR TEMPORARY STRUCTURES
Meander Valley Council and the Tasmania Fire Service require the following for
all temporary structures.
Fire Resistance
Floor Area UP TO 300m² 2m x 2m to 15m x 20m tents
Floor Area MORE THAN 300m² 15m x 25m and greater tents
The supplier of the temporary structure needs to provide you with written advice to confirm that the material of the structure complies with the standard for fire resistant material.
The supplier of the temporary structure needs to provide you with written advice to confirm that the material of the structure complies with the standard for fire resistant material.
Access
The structure needs to be set up so that people with disabilities can readily access it. This simply means:
There needs to be either a flat or ramped entrance and exit which must be compliant to Australian Standards 1428, and
There needs to be an unobstructed path inside the structure
The structure needs to be set up so that people with disabilities can readily access it. This simply means:
There needs to be either a flat or ramped entrance and exit which must be compliant to Australian Standards 1428, and
There needs to be an unobstructed path inside the structure.
Fire Fighting Equipment
The following range of portable fire extinguishers must be provided :
Minimum of one (1) Dry Chemical Powder extinguisher AB(E)
A fire blanket is required where any cooking activity is taking place
The following range of portable fire extinguishers must be provided :
Minimum of one (1) Dry Chemical Powder extinguisher AB(E)
Minimum of one (1) water extinguisher.
A fire blanket is required where any
cooking activity is taking place
Electrical Installations
All electrical installations are required to comply with the relevant Australian Standards. AS/NZS 3002: CURRENT ISSUE This standard sets out requirements for the supply of electricity at low-voltage by wiring systems to power consuming devices used for Accommodation, Entertainment or Display purposes
All electrical installations are required to comply with the relevant Australian Standards. AS/NZS 3002: CURRENT ISSUE This standard sets out requirements for the supply of electricity at low-voltage by wiring systems to power consuming devices used for Accommodation, Entertainment or Display purposes
15
Exits & Entrances
Floor Area UP TO 300m² 2m x 2m to 15m x 20m tents
Floor Area MORE THAN 300m² 15m x 25m and greater tents
The following requirements need to be met for exits and entrances: Every entrance and exit must be at least 2 metres high;
If a flap or curtain is used to cover an exit it must not be secured so that it restricts someone trying to exit the structure.
The maximum distance within any part of the structure to an exit is to be no more than 40 metres.
The following table sets out the requirements for the number of exits and total width for the exits. For example, if between 601- 800 persons can be accommodated in the structure then you need 5 exits and the total width to be provided is at least 8 metres e.g. 5 exits x 1.6 metres each. The minimum width of any exit is 1 metre.
The following requirements need to be met for exits and entrances: Every entrance and exit must be at least 2 metres high;
If a flap or curtain is used to cover an exit it must not be secured so that it restricts someone trying to exit the structure.
The maximum distance within any part of the structure to an exit is to be no more than 40 metres.
The following table sets out the requirements for the number of exits and total width for the exits. For example, if between 601- 800 persons can be accommodated in the structure then you need 5 exits and the total width to be provided is at least 8 metres e.g. 5 exits x 1.6 metres each. The minimum width of any exit is 1 metre.
Number of Exits and Widths:
Accommodation Provided Number of Exits Aggregate Width of Exits
1-25 persons 1 1.0m
26-50 1 1.5m
51-75 2 2.0m
76-100 2 2.5m
101-200 3 3.0m
201-400 3 4.0m
401-600 4 6.0m
601-800 5 8.0m
801-1000 5 10.0m
Note : (a) where only one exit is provided the exit must be at least 1.0m wide (b) where 2 exits are provided each must be at least 1.0m wide
Heating
If you wish to install a gas fire heating or cooking appliance then it needs to be secured and a minimum distance of 500mm from any wall of the structure. If you wish to install any further form of stove, heater or similar appliance please contact Council on 03 6393 5322 to seek instructions. (Suitable fire suppression devises should be available).
If you wish to install a gas fire heating or cooking appliance then it needs to be secured and a minimum distance of 500mm from any wall of the structure. If you wish to install any further form of stove, heater or similar appliance please contact Council on 03 6393 5322 to seek instructions. (Suitable fire suppression devises should be available).
16
Ventilation
Floor Area UP TO 300m² 2m x 2m to 15m x 20m tents
Floor Area MORE THAN 300m² 15m x 25m and greater tents
Natural ventilation is required for all enclosed areas. The amount of openings needs to be a minimum of 5% of the enclosed floor space. If natural ventilation cannot be provided
then an artificial ventilation system is
required for all enclosed areas. The
supplier of this needs to ensure that the
system complies with the relevant
Australian Standard (AS1668.2).
Natural ventilation is required for all enclosed areas. The amount of openings needs to be a minimum of 5% of the enclosed floor space. If natural ventilation cannot be provided
then an artificial ventilation system is
required for all enclosed areas. The supplier
of this needs to ensure that the system
complies with the relevant Australian
Standard (AS1668.2).
It is important that in the event of a fire or other emergency that any person inside the structure can either see the exit sign or if this is not practical then directional exit lighting is required to direct them towards an exit Exit signs need to be provided above all exits, where this is practical. Each sign must be illuminated.
To reduce the potential for fire within the structure the following needs to be complied with:
No hay or straw bales are to be located within the structure or closer than 2.0m from the external wall of the structure
No hay or straw is to be spread as a floor covering.
Compacted wood chips, bark or sawdust is allowed except in areas where food is being prepared.
To reduce the potential for fire within the structure the following needs to be complied with:
No hay or straw bales are to be located within the structure or closer than 2.0m from the external wall of the structure
No hay or straw is to be spread as a floor covering.
Compacted wood chips, bark or sawdust is allowed except in areas where food is being prepared.
If you intend to distribute any food for sale then you need to obtain permission from Council’s Senior Environmental Health Officer, telephone 03 6393 5300
If you intend to distribute any food for sale then you need to obtain permission from Council’s Senior Environmental Health Officer, telephone 03 6393 5300
Further Information:
If you need further information please do not hesitate to contact the Meander Valley Council on 03 6393 5322.
Fire
Safety
Emergency
Evacuation
Food & Hygiene
