Quarter to Semester Conversion TECHNICAL COLLEGE SYSTEM OF GEORGIA Guiding (the TCSG/your college) through the Quarter to Semester transition Quarter to

Quarter to Semester Conversion

TECHNICAL COLLEGE SYSTEM OF GEORGIA

Guiding (the TCSG/your college) throughthe Quarter to Semester transition

Quarter to Semester Conversion Overview



ADVISEMENT IMPLEMENTATION



Staff Development



Banner Term Codes

Fiscal Year Term Code Term Description

2011 201101 Summer Quarter 2010

2011 201102 Fall Quarter 2010

2011 201103 Winter Quarter 2011

2011 201104 Spring Quarter 2011

Fiscal Year Term Code Term Description

2012 201201 Summer Transition Quarter 2011

2012 201212 Fall Semester 2011

2012 201214 Spring Semester 2012

2012 201216 Summer Semester 2012



FINANCIAL AID

• Q2S Transition Plan submitted to the United States Department of Education.

• Academic Year Consists of fall and spring semesters.• • Summer Semester is not considered part of the

standard academic year.• • Pell awarded over fall and spring terms. Remaining

eligibility will be calculated and awarded for summer semester.

• • Students may be eligible for Year-Round Pell.



STUDENT AFFAIRS

QUESTIONS ??



Advisement

• Training and development should be required of all advisors. The training should be comprehensive and carefully connected to the mission of the college, program of study, and the students’ needs. A successful training/development program must address the following three elements:– Conceptual elements-these elements include the

definition and mission of academic advising and its goals, as well as connecting advising to retention and persistence

– Informational elements-include institutional policies and procedures, programs of study, curriculum requirements, and campus resources

– Relational elements-relationship building, communication skills, questioning skills, and mentoring skills are all a part of relational elements



Advisement

• Avoid limiting advisor training to the informational elements. It is critical that advisors develop an appreciation of the meaning and value of advising as well as the relational skills that enable them to interact effectively with their students.

• Another important factor in advisor development is providing the appropriate that advisors can refer to on an ongoing basis. Handbooks should include:– the mission and goals of academic advising;– the roles and responsibilities of advisors and advisees– frequently asked questions concerning advising (FAQs)– campus resources for proper referrals of students– a list of important contacts, dates, and other pertinent

information that advisors could be expected to need.



Advisement

WHAT SHOULD YOU AND YOUR ADVISOR DO?

Advisee Should Advisor Should

Contact and keep in touch with your advisor. Post and keep office hours

Make and keep appointments or call if it is necessary to change or cancel an appointment.

Keep appointments or call if it is necessary to change or cancel an appointment.

Come with specific questions in mind. Provide accurate and specific information.

Come with necessary materials (pencil/ pen, class schedule, catalog, etc.)

Have resource material on hand. (Advising Handbook, catalog, forms, etc.)

Ask about other sources of information. Suggest other sources of information.

Be open concerning school work, study habits, academic progress, etc.

Listen and help you solve problems.

Build a schedule free of time conflicts. Check your schedule for appropriate selection of courses.

Make decisions concerning careers, choice of majors, and selection of courses.

Suggest options concerning careers, choice of majors, and selection of courses, or make appropriate referrals.



Advisement

• Technology—Appropriate use of technology can be a major assistance in advising. Indeed the wise use of technology can free up the advisors’ valuable time to spend with individual students’ needs as opposed to the more clerical aspects of advising.

• Strategies for dealing with large numbers of students at peak times-There are a number of ways that colleges can deal with the issue of student volume coupled with limited advisor availability. Certainly technology can assist, but there are other “low tech” ways to deal with this problem such as:

– Both peer advising and group advising, for example, can work extremely well provided there is careful selection, training and evaluation of the peers. Group advising is especially helpful, particularly if the groups are made up of students with similar needs.

– I would recommend Dr. Nancy King’s chapter on group advising in The Jossey-Bass Handbook on Academic Advising, 2nd edition for specific information about the structure, purpose, and advantages of group advising.



Advisement

• Reward and Recognition for Advisors-Extrinsic– A reduction in non-instructional load (i.e., committee work)– An occasional course release in exchange for an

exceptionally heavy advising load– The inclusion of advising in promotion or merit increase

decisions.

– All of these suggestions I am aware depend upon the

availability of resources.• Reward and Recognition for Advisors-Intrinsic

– Advisor awards both locally and nationally• Establishing an “Advisor of the Year” award on the campuses would be a

good starting point. Nominating advisors for the National Academic Advising Association’s international awards program is an excellent way of bringing visibility to the campuses as well as offering outstanding recognition to the advisors.



Advisement Tools

• Advising Report• Major Code Crosswalk by College• Pre- and Co- Requisite Listing by Course• Approved Programs by College with Links to

Semester Curriculum• Course Crosswalk• New Course Listing by College (will need to be

manually entered)• Discontinued Course List



Advisement Tool

Name: John Doe Old Program (Quarter): AC02 Accounting DiplomaStudent ID: 999999999 New Program (Semester): AC12 Accounting Diploma

Area

New SemesterSubject & Course

NumberNew Semester

Course Title Hrs

Met Require-

ment AreaOld Quarter

Subject & Course Number Old Quarter Course Title Hrs Grade

Gen Core EMPL 1000 Interpersonal Relations… 3 X Gen Core EMP 1000 Interpersonal Relations… 5 AGen Core ENGL 1010 Fundamentals of English I 3 X Gen Core ENG 1010 Fundamentals of English I 5 AGen Core ENGL 1012 Fundamentals of English II 3 Gen Core ENG 1012 Fundamentals of English II 5Gen Core MATH 1011 Business Mathematics 3 X Gen Core MAT 1011 Business Mathematics 5 BOccup ACCT xxxx Accounting xxxx 3 Occup ACC 1101 5Occup ACCT xxxx Accounting xxxx 3 X Occup ACC 1102 5Occup ACCT xxxx Accounting xxxx 3 X Occup ACC 1103 5Occup ACCT xxxx Accounting xxxx 3 X Occup ACC 1104 5Occup ACCT xxxx Accounting xxxx 3 Occup ACC 1106 5Occup ACCT xxxx Accounting xxxx 3 Occup ACC 1151 5Occup ACCT xxxx Accounting xxxx 3 Occup ACC 1152 5Occup ACCT xxxx Accounting xxxx 3 Occup BUS 1100 5Occup ACCT xxxx Accounting xxxx 3 Occup BUS 1130 5Occup COMP 1000 Intro to Computers 3 X Occup SCT 100 Intro to Microcomputers 5 AOccup XXXX xxx XXXX xxx Title 3 Occup XXX XXX 5Special 1 XXXX xxx XXXX xxx Title 3 Special 1 ACC 2105 5Special 1 XXXX xxx XXXX xxx Title 3 Special 1 ACC 2167 5Special 1 XXXX xxx XXXX xxx Title 3 Special 1 ACC 2168 5Special 1 XXXX xxx XXXX xxx Title 3 Special 1 ACC 2120 5Special 1 XXXX xxx XXXX xxx Title 3 Special 1 ACC 2122 5Special 1 XXXX xxx XXXX xxx Title 3 Special 1 ACC 2150 5Special 1 XXXX xxx XXXX xxx Title 3 Special 1 ACC 2154 5Special 1 XXXX xxx XXXX xxx Title 3 Special 1 ACC 2155 5

Hrs GradeAHS 1010 5 AAHS 1011 5 BBIO 1111 5 A

Advisor selects "Quarter" Major Code

or Specialization Major Code and a

report will be generated showing the

student's progress toward that program

as well as their progress toward the

"Semester" version of that program.

Biology IAnatomy and PhysiologyIntro to Anatomy and Physiology

~DRAFT~ Quarter To Semester Conversion Advisement Report ~ DRAFT ~As of: July 15, 2010

Additional Coursework from Transcript

Student Progress Toward Semester Curriculum Student Progress Toward Quarter Curriculum



ADVISEMENT

QUESTIONS ??

Documents

Quarter to Semester Conversion TECHNICAL COLLEGE SYSTEM OF GEORGIA Guiding (the TCSG/your college) through the Quarter to Semester transition Quarter to