Qbesv5 Peer Presentation

QuickBooks Enterprise Solutions

QuickBooks Enterprise Solutions 2

What Do Bigger Businesses Need?More Users, Access, and Control

• More users touch finance and accounting as a business grows

• The users are more specific so they need access rights

• Some users are not at the physical location so they need remote access

• The actions of the users need to be monitored better with an audit trail


What Do Bigger Businesses Need?More of Everything and Faster

• There are more customers, vendors, employees and products/services.

• Need quicker and more granular access to information.

• Reporting of financial information is more important because there is more at stake.

• Software application may be more sophisticated and need connectivity.


What Do Accountants Need toHelp Bigger Businesses?

• Better tools to develop financial statements and other reports.

• More efficient way of managing routine accounting chores like posting final AJEs.

• Confidence that users are granted job-specific access and a way of ensuring and auditing this access.

• Ability to search for information in client data.


EXTREMELY SIMPLE

SMALL CENTRALIZED

SPECIALIZED COMPLEX

Organizational Structure

No employees Employees are all generalists

Employees start to segment by

expertise; may have a controller

Formal departments, accounting leader or

controller hired

Other Characteristics

Single location

Just starting out, feel cash flow pain

Rarely have more than one location

Often have multiple locations

Likely to have multiple, full offices

QuickBooks Enterprise Solutions: The only solution for growing small businesses

As customers grow, their needs become more complex…

INCREASING COMPLEXITY


What Do Accountants Need toHelp Bigger Businesses?

• Confidence that the system is capable of supporting the size of data of the client.

• Confidence that the features correctly match the needs of the client’s business.

• Confidence that the software maker stands behind their product.

• Confidence that there is an expert to diagnose and assist my client with any questions they may have: any time, any day.


Let’s Start with the Pretty Face

• QuickBooks has been known for its very friendly user interface. Easy to do work, easy to navigate.

• QBES has the same user interface which makes upgrading from other QuickBooks virtually transparent for users.

• If new to QBES, then training is a breeze, and your QBES support technician is always there (24/7).


More Than a Pretty FaceKey Features New to QBES 5.0

• Up to 10 Simultaneous Users• User Preferences and Roles• Improved audit trail• Remote Access using Terminal Services • Employee Organizer• Twice the count for Customers, Vendors, Items • Enhanced Search Feature • SDK and the IDN • Working Trial Balance • Financial Statement Designer • Consolidated financial reports from multiple QuickBooks data files • 24/7 tech support – always there to help you


More Users, Access Control and Audit Trail

• QBES comes in five-user or ten-user versions

• There are 13 standard user roles for quick setup of users

• It has over one hundred user preferences to make access more specific

• Remote access through Terminal Services• Enhanced audit trail so it can be on

all the time


Easy Access to the User Setup and Maintenance


Users List and User Roles

• Two tabs: User List and Role List

• Users is a list of users• Roles will help to jump-

start the user setup• From this Role screen:

– Add, edit, duplicate, or delete a user

– View permissions of a user


Set up a New User with A Role

• Type the new user’s name

• Add password and confirm (highly recommended)

• Highlight role andclick “Add”

• A user may have more than one role (which happens in smaller companies)


Editing a User Role is Easy

• The role is named and defined

• The access is shown visually on the left

• On the right the specific access is defined by checkboxes

• Very easy to review and maintain


Remote Access Using Terminal Services

Connect remote workers with Terminal Services• This allows for workers outside of your physical

location to login as users for your business.• It uses an internet web browser.• It has full password security and the limited

access based upon the user access you set up for each user.

• Your QBES Support Technician can assist in setting this up for you.


Employee Organizer

• Track a variety of employee information

• Integrated to the payroll system

• Provides a variety management reports

• Includes Employment Law Update Service


Twice the Count for Customers, Vendors and Items

• The total number of names, which includes Customer, vendors and employees, is now 29,000.

• The Total number of items, which includes inventory, non-inventory, and service items is another 29,000.

• If you need more, then look to an add-on package to manage bigger numbers.


Enhanced Search Feature

• Search feature can now search through lists of customers, vendors and items.

• Each list has its unique set of searchable fields.

• A subsequent search can be made from the results of the previous search, not starting from scratch.

• A special search bar makes this happen.


Enhanced Search Feature:For Customer Searches


Enhanced Search Feature:For Vendor Searches


Enhanced Search Feature:For Items (Products and Services)


Working Trial Balance WindowNavigation to Get to It


Working Trial Balance Full Screen


Making Adjusting Journals


After AJE Posted


Financial Statement Designer

• Provides total control over financial statement preparation.

• Manager-specific reports can be developed and memorized without exporting to Excel.

• Quick learning time for users since the feature-set looks like Excel.


Financial Statement DesignerA View of the Total Screen


Financial Statement Designer Column and Row Properties

• Column Properties – full control over naming

• Row Properties – full control over naming, content, and number characteristics


• Cell Properties has total control over what goes into each cell. – Cell Type– Dating, including date

range– Filtering of data

including class and customer/job

Financial Statement DesignerCell Properties


Financial Statement DesignerStatement Properties

• The Statement Properties has five types:– Balance Sheet– Income Statement– Cash Flow Statement– Ratios– Retained Earnings– Custom – if you really

want a challenge!


Financial Statement DesignerFull Control over Dating


Financial Reports from Multiple QuickBooks Data Files


Financial Reports from Multiple QuickBooks Data Files

• The detailed reportgrid includes:– Type of report – Date range– Reporting basis– Combined Entity

Name– QB data files to

include


SDK and IDNLet’s Start with Definitions

• SDK stands for “Software Developer Kit” It provides a list of all the accessible fields in the software (QuickBooks) and the way they are stored.

• IDN stands for “Intuit Developer Network” which is a group of programmers across the United States who have worked with the SDK to develop solutions that add onto QuickBooks to address unique business needs.


SDK and IDN:Where to find them on the Web

• The SDK is downloadable for anyone from theIntuit website. – http://developer.intuit.com/QuickBooksSDK/– Great for users to know what makes

QuickBooks “tick”.– Generally not for non-programmers to use.

• The IDN can be found at the Intuit website.– http://developer.intuit.com/– It lists Applications already developed.– It lists developers who can help do projects.


Examples of SDK Projects

• Convert data from an old system

• Develop interface to connect to vertical-specific software (either existing or new)

• Cleanup data, when old data from old QuickBooks was not well maintained

• Develop report set outside of QuickBooks for more sophisticated management reporting


Add-on Software forVertical Specific Needs

• Listed by industry (i.e., manufacturing)

• Listed by function (i.e., job floor control)

• Listed by developer name

• Search window available

• Summary of packages

• Contact information and websites


Support Contract

• One year at a time• Included in first year for free• Annual renewal $750• Includes all upgrades• Includes 24/7 tech support• During 8 hour workday – same tech assigned• “Solve each incident with one call”• Call of any issue: from trouble printing checks to

needing assistance designing a report… call for anything!


What Enterprise Customers are Saying

“QuickBooks Enterprise Solutions offered the best of both worlds –

a comprehensive system that is both easy-to-use and affordable.”

– Jon Elder, CFO, West Virginia High Tech Consortium Foundation

“It [Enterprise Solutions] allows us to do things even $100,000

software can’t do.”

– Glenn Woodbury, Power and Control

“[Microsoft Great Plains] is not designed with the customer in

mind… we’ve been very reticent in implementing it even though

we’ve spent $100,000 on the project so far…” – Kevin Grauman, Outsource Group


The Next Step

• We have reviewed the system as it may relate to your various clients.

• We have discussed the features that will take you to “the next level.”

• We have discussed the QBES commitment to your success.

• Now it is up to you to see if any of your clients may be able to make use of QBES.

Documents

Qbesv5 Peer Presentation