Public Works

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FY 2013 Sources and Uses

General Fund, $18.81 31%

Refuse Col-lection Fund,

$11.32 19%

Fleet Main-tenance Fund, $9.58 16%

Building Maintenance Fund, $8.67 14%

Project Mgmt Fund,

$8.29 14%

Sewer Fund, $2.00 3%

Gas Tax Fund, $1.84 3% New Year's Day Fund, $0.33 1%

FY 2013 Sources - $60.85 Million

Public Works

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FY 2013 Sources and Uses

Personnel; 32.17; 53%

Services & Supplies; 19.8; 33%

Equipment; 1.71; 3%

Internal Services Charges,

$7.13, 12%

Principal & Interest; 0.04; 0%

FY 2013 Uses - $60.85 Million

Public Works

FY 2009Adopted

FY 2012Revised

FY 2013Recommended

Administration $0.62 $0.48 $0.39

Engineering $7.96 $5.06 $5.39

SMIWM $20.68 $22.72 $20.86

PNR $12.33 $11.25 $11.24

BSFMD $19.32 $20.92 $19.59

Facilities $0.77 --- ---

FMS $1.30 $1.00 $1.00

Construction --- $2.48 $2.39

Total $62.98 $63.91 $60.85

FTEs 373.31 308.60 306.60

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Budget History By Division or Major Budget Area (in $ millions)

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Public Works

Public Works> Key issue – Citywide cost allocation plan (CAP)

implemented in FY 2013 with Public Works net impact of $482,964

General Fund> Key issue – General Fund budget (-15%) &

staffing (-18%) reductions since 2009> Strategy – analysis of each operation to identify

efficiencies, service delivery improvements & cost savings

> Strategy – administrative reorganization in SMIWM & PNR divisions to streamline functions & reduce costs

FY 2013 Key Issues and Strategies

Public Works

• Refuse Fund>Key issue – fund

operating at deficit & insufficient operating reserve

>Strategy – operational efficiencies to improve service delivery & reduce costs Detailed presentation

to MSC May 22» Maintenance

» Route adjustments/ training

» Operations & disposal

» Public education campaign for variable rate program

>Strategy – proposed refuse rate increase to Council for public hearing & consideration on June 4, 2012

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FY 2013 Key Issues and Strategies

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Public Works

• Building Maintenance Fund> Key issue – funding operating at deficit> Strategy – FY 2013 is year 2 of 5 year recovery

plan to operate in black by FY 2016 Change funding allocation of FTEs to

accurately reflect where labor is spent Create & sustain revenue streams Secure adequate funding to support

maintenance, CIP & tenant improvement services provided

Maintain current level of structural maintenance on City facilities & buildings

FY 2013 Key Issues and Strategies

Public Works

• Personnel>FY 2013 reflects net reduction of 2.0 FTE

Reductions»1.0 vacant Security Ranger – BSFMD»1.0 Management Analyst III – SMIWM»1.0 vacant Management Analyst –

Construction Other

»1.0 Executive Secretary defunded – Admin.

»1.0 Street Light & Signal Tech added – SMIWM inadvertently removed in FY 20127

Significant Changes From FY 2012 Budget

Public Works

• General Fund net decrease - $614,234>Ongoing savings due to administrative

reorganization – SMIWM & PNR >One-time savings due to 2.0 FTEs charging

directly to energy efficient street lighting CIP project – SMIWM

>One-time savings due to 1.0 Executive Secretary defunded – Admin. 50% budgeted in General Fund

>Ongoing savings due to 1.0 Management Analyst III eliminated – SMIWM 50% budgeted in General Fund8

Significant Changes From FY 2012 Budget

Public Works

• Refuse Fund net decrease - $1,503,956>One-time savings due to funding for equipment

purchased in FY 2012>Ongoing equipment maintenance savings due

to vehicle replacement program & other efficiencies

>Ongoing savings due to 1.0 Management Analyst III deleted – SMIWM 50% budgeted in Refuse Fund

>Ongoing increase due to CAP expense

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Significant Changes From FY 2012 Budget

Public Works

• Fleet Maintenance Fund net decrease - $1,400,425>One-time savings due to funding for equipment

purchased in FY 2012>Ongoing savings due reduction for fleet sublet

repair>Ongoing increase due to CAP expense

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Significant Changes From FY 2012 Budget