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4/26/2016
tOFIEL
Public Advisory Committee (PAC) Meeting Package Tofield Chambers, Tofield
April 26, 2016
PUBLIC ADVISORY COMMITTEE
AGENDA (PRELIMINARY) April 26 @ 6:00PM
Tofield Chambers, Tofield
PAC AGENDA 2016.04.26 | Beaver Municipal Solutions
REGULAR MEETING
1. Call to Order
2. Additions/Deletions to Agenda
3. Approval of Minutes
3.1 The Minutes of the Regular meeting of March 29, 2016
4. Regular Reports (Consensus Agenda)
4.1 FUAL Updated
5. Conferences/Training:
5.1 Board Calendar of Events 6. Correspondence
6.1 As required
7. Community Topics:
7.1 FIO – Bylaw Update 7.2 FIO – Secure Loads – Customer Education Days
7.3 FIO – Strategic Planning Workshop Update
8. Adjournment:
8.1 Motion for Adjournment
B.R.W.M.S.C./PAC Meeting March 29, 2016 1
BEAVER REGIONAL WASTE MANAGEMENT SERVICES COMMISSION
PUBLIC ADVISORY COMMITTEE (PAC) REGULAR MEETING March 29, 2016
Village of Ryley, Ryley 6:00 p.m.
PAC MEMBERS present at commencement: Dwayne Metro – PAC Chairman
Marc Svenson – PAC Vice Chairman Tracey Boast-Radley – PAC Member
Ernie Whiteside – PAC Member MUNICIPAL MEMBERS present at commencement:
Arnold Hanson – Beaver County Katherine Whiteside – CAO Village of Holden
MEMBERS absent at commencement:
Cindy Neufeld - CAO Town of Tofield
Jorge Mendoza – PAC Member Amber Hennig – Recreational Coordinator Town of Viking
ADMINISTRATION present at commencement:
Pierre Breau, P. Eng. – General Manager
Ron Yarham – Board Chairman/Ex officio Anne Ruzicka – Communication Coordinator
Marilyn Booth – Executive Assistant
1. Call to Order (Regular Meeting)
PAC Chairman Metro called meeting to order at 6:01 p.m.
2. Additions/Deletions to the Agenda
7.4 – Bylaw update postponed, Micro Grant program discussed.
NU2U2 proposed a recycling challenge, asking for BMS to fund the prize money, develop the challenge guidelines and determine a winner.
16 004 Moved by Member Svenson that the Commission
consider whether Beaver Municipal Solutions should take on the responsibility of providing the prize money and challenge development for the
County Wide Challenge, as presented by NU2U2
CARRIED
16 005 Moved by Member Boast-Radley to approve the agenda as amended.
CARRIED
3. Reading and Approval of the Minutes
16 006 MOVED by Member Svenson that the Minutes from January 26, 2016 be approved as circulated.
CARRIED
B.R.W.M.S.C./PAC Meeting March 29, 2016 2
4. Regular Reports (Consensus Agenda) - N/A
5. Conferences/Training 5.1 Events Calendar
6. Correspondence – N/A
6.1 As required
7. PAC Matters
7.1 FIO – Open House Updates
Anne Ruzicka presented a synopsis of information collected at the BMS Open houses as well as an online survey, regarding
BMS waste collection services. BMS requested the PAC Committee to determine the priorities to help provide better services. Some of the options to improve services are:
Having a possible pilot project for the Molok system Other recycle options
Ag Plastics Improving the Transfer Stations
7.2 FIO – Strategic Plan Workshop BMS and the Consultants are working on the agenda and topics
for the Strategic Planning Workshop. Invitations were given to all councils in Beaver County to attend the information sessions on April 12, in Tofield at the Legion. The Board will work on the
details on April 13 in Ryley at Andrukow. The workshop is an attempt to give Municipal Stakeholders a chance to review
options and opportunities for Beaver Municipal Solutions and its future. The takeaway from these sessions will be a roadmap for the future.
7.3 FIO – Secure Loads
Beaver Municipal Solutions will hold a Customer Appreciation day at the Transfer Stations in Beaver County to help educate those on the importance of secure loads. Dates yet to be
determined.
7.4 FIO - Micro Grant Policy Anne Ruzicka reviewed the process for the various funding
requests. The Board recently approved a new grant program for
Community NFP.
8. Meeting Evaluation
10.1 As required - PAC has completed meeting feedback forms.
9. Adjournment
16 007 MOVED by Chairman Metro to adjourn the meeting at 7:45 p.m.
CARRIED
B.R.W.M.S.C./PAC Meeting March 29, 2016 3
The next regular meeting of the PAC will occur on April 26, 2016
at 6:00 pm at the Tofield Chambers, Tofield.
_ Chairperson
GM
4.1 PAC FOLLOW-UP ACTION LIST (FUAL) – 2016-04-26
Revision 3 FUAL Revision Date: 2016.03.30
DATE REPORT WHO ACTION TARGET (Status)
2015-03-23 Set dates for Open House
CC/GM COMPLETE
2016-02-26 Open House (Story Boards) Fact Sheet
CC/GM Other topics to consider:
BMS
Collections Transfer Stations
Diversion Program
Provincial
Information Clarify
definitions of waste
Invite MLA’s to
Open Houses
COMPLETE
2015-04-27 Set additional Meeting dates GM Refer to 5.1 – Events Calendar
COMPLETE
2015-11-30 7.1 – Secure Loads Policy 15 025 That FIN-016 Secure Load Policy be
brought to the Board for approval
GM Motion Carried. Committee provided
amendments to draft Policy. Presented to Board. Approval
pending suggested revisions see
2016.01.26
COMPLETE
2016-01-26 7.2 - Secure Loads Policy GM/CC More research and
information needs to be gathered regarding by-laws and policies in
order to have this policy approved by the
2016.04.26
4.1 PAC FOLLOW-UP ACTION LIST (FUAL) – 2016-04-26
Revision 3 FUAL Revision Date: 2016.03.30
Board. GM to bring follow up actions for
the April PAC Meeting
2015-11-30 7.2 – Program Updates: Recycling Bins;
Collection Bins – Bruce; M. Giebelhaus – County Bottle Depot
Discussions in Progress 2016.05.24
2015-11-30 7.4 – Communication Action Plan Draft Action Plan was shared with
Committee. It will be going to the Board in December.
CC/GM Effective action plan to be put into place.
Pending Open House feedback
COMPLETE
2016.01.26 5.1 – Waste Diversion in the ICI Sector Course, 6th Annual Alberta Recycling Conference
EA/GM Send information to the PAC Committee
COMPLETE
2016-03-29 16 004 That the Commission consider whether BMS should take on the
responsibility of providing the prize money and challenge development for the County
Wide Challenge.
CC Motion Carried. Draft program to be
developed
2016.05.24
2016-03-29 7.1 – Open House Updates CC/GM BMS requested the PAC
Committee to determine the priorities to help provide better
services. GM/CC to provide options and
ideas for costing to future meeting.
2016.05.24
2016-03-29 7.2 – Strategic Plan Workshop GM BMS and the Consultants are
working on the agenda and topics for the
Strategic Planning Workshop Update. PAC
2016.04.26
4.1 PAC FOLLOW-UP ACTION LIST (FUAL) – 2016-04-26
Revision 3 FUAL Revision Date: 2016.03.30
invited to 2016.01.12 information session
2016-03-29 7.3 - Secure Loads GM/CC Beaver Municipal Solutions will hold a
Customer Appreciation day at the Transfer
Stations in Beaver County to help educate those on the
importance of secure loads. Specifics will be
out prior to next meeting.
2016.04.26
2016-03-29 7.4 - Micro-Grant Policy GM/CC The Board recently approved a new grant program for
Community NFP.
COMPLETE
2015-03-23 2016-03-29
Bylaw Update: 15 010 Present 1998 by-law for rules of ex officio to be presented to the
commission
GM GM to provide the Bylaw Update for next
meeting
2016.04.26
2015-03-02 Present an ISO 14001:2004 re-certification
update
GM/Eng. Update pending 2016.04.26
5.1 BOARD EVENTS CALENDAR - 2016-04-26
5.1 BOARD EVENTS CALENDAR 2016.04.26
Revision 2 Board Calendar Date: 2015.08.24
DATE(S) TIME EVENT LOCATION COMMENTS
Apr 26, 2016 6:00 – 7:00 pm PAC Meeting Tofield Chambers
May 11 – 13, 2016 SWANA SWANA Northern Lights
Chapter Annual Conference
Calgary, AB If you are interested in
attending: Contact Marilyn @ 780-663-2038 Ext: 117
May 19, 2016 6:00 – 8:00 pm Board Meeting Tofield Chambers Regular Meeting
May 24, 2016 6:00 – 7:00 pm PAC Meeting Village of Ryley
June 23, 2016 6:00 – 8:00 pm Board Meeting Holden Chambers Regular Meeting
June 28, 2016 6:00 – 7:00 pm PAC Meeting Village of Ryley
Aug 18, 2016 6:00 – 8:00 pm Board Meeting Viking Chambers Regular Meeting
Aug 22 - 25, 2016 SWANA WASTECON 2016 Indianapolis, IN If you are interested in attending: Contact Marilyn @
780-663-2038 Ext: 117
Aug 23, 2016 6:00 – 7:00 pm PAC Meeting Village of Ryley
Sep 7 – 9, 2016 Alberta CARE Alberta Recycling Annual Conference 2016
Athabasca, AB If you are interested in attending: Contact Marilyn @
780-663-2038 Ext: 117
Sep 22, 2016 6:00 – 8:00 pm Board Meeting Village of Ryley Regular Meeting
Sep 27, 2016 6:00 – 7:00 pm PAC Meeting - CANCELLED
Sep 28 – 30, 2016 RCA 2016 Recycling Council Conference
Jasper, AB If you are interested in attending: Contact Marilyn @ 780-663-2038 Ext: 117
Oct 12 – 14, 2016 ESAA RemTech 2015 Banff, AB If you are interested in attending: Contact Marilyn @
780-663-2038 Ext: 117
Oct 20, 2016 6:00 – 8:00 pm Board Meeting Tofield Chambers Regular Meeting
Oct 25, 2016 6:00 – 7:00 pm PAC Meeting Tofield Chambers
Nov 17, 2016 6:00 – 8:00 pm Board Meeting Village of Ryley Regular Meeting/Organizational
Meeting
5.1 BOARD EVENTS CALENDAR - 2016-04-26
5.1 BOARD EVENTS CALENDAR 2016.04.26
Revision 2 Board Calendar Date: 2015.08.24
Nov 22. 2016 6:00 – 7:00 pm PAC Meeting Village of Ryley
Dec 15, 2016 6:00 – 8:00 pm Board Meeting Tofield Chambers Regular Meeting
Dec 20, 2016 6:00 – 7:00 pm PAC Meeting Tofield Chambers
Oct 12 – 17, 2017 RCA 2017 Recycling Council
Conference
Lake Louise, AB If you are interested in
attending: Contact Marilyn @ 780-663-2038 Ext: 117
FOR INFORMATION ONLY (FIO)
Revision 2 FIO Date: 2015.12.21
FIO 2016.04.26| Beaver Municipal Solutions
Secure Loads
When hauling waste to the Transfer Stations or the landfill, it is important that you
secure your load properly to prevent things from falling off along the way. Things
that fall off unsecured loads onto the road can endanger other drivers and create
litter which is not only unsightly, but bad for the environment.
There are several ways to secure your load. You can use a tarp, cargo netting or
tie-downs (bungee cords, rope or straps). These are inexpensive items that can be
purchased at most local hardware stores.
All loads that are hauled need to be secured as per Section 65 of the Vehicle
Equipment Regulation AR122/2009. This regulation states that there needs to be
equipment on the vehicle or attached to the vehicle that is capable of securing the
goods to ensure that the vehicle can be operated safely when loaded without
danger of turning over the vehicle or the load shifting, swaying, blowing off, falling
off, leaking or otherwise escaping.
Tickets can be issued for:
Improper disposal of waste on public land
Improper disposal of waste on highways
Improper transportation of waste on highways
Improper disposal of waste on/into/under water or ice
Disposal of waste onto another person’s land without agreement
Beaver County also has a Road Protection and Traffic Control Bylaw that allows
officers to charge a $200 penalty for the offense of depositing of waste into County
ditches.
How should loads be secured?
1. Place lighter materials toward the bottom, with heavier items on the top.
2. Loose items, such as garbage and yard waste should be placed in a covered
container making it easier to secure.
3. Tie large items such as mattresses or old wood waste directly to the vehicle.
4. Use rope, straps or bungee cords to hold tarps or other large objects down.
5. Dirt, gravel and sand should be covered with a tarp. Do not overfill the
vehicle box or trailer.
6. Any items that extend past the back of the vehicle box or trailer should have
a flag attached.
FOR INFORMATION ONLY (FIO)
Revision 2 FIO Date: 2015.12.21
FIO 2016.04.26| Beaver Municipal Solutions
If something does fall out of your load onto the road or into the ditch, you should
take reasonable steps to safely remove it.
What should you do if you see materials falling off loads?
For secondary highways and County roads:
Contact Beaver County’s office at 780.663.3730 during office hours – Monday
to Friday
For littering along Highway 14:
Contact the RCMP at 780.662.3353 during office hours – Monday to Friday
(please DO NOT call 911)
Law enforcement will need to know the location, time of day, and any information
regarding the vehicle you can provide (license plate, vehicle description, etc.).
(pictures of properly/improperly secured loads)
FOR INFORMATION ONLY (FIO)
Revision 2 FIO Date: 2015.12.21
FIO 2016.04.26| Beaver Municipal Solutions
PAC Presentation (N2U2) Requesting Development of Recycling Challenge
At the March 2016 PAC Meeting, a proposal presentation was made by the non-
profit group from Holden, N2U2. This presentation was the result of discussion with
some PAC members and the group at one of the Open House sessions in February.
The group suggested that Beaver Municipal Solutions hold a recycling contest for
County residents and businesses and they offered some suggestions on how to
structure and provide cash awards for the challenge. They were very clear that they
were not asking for funding so they could hold and coordinate the contest, but
instead were asking Beaver Municipal Solutions to design and implement a contest
so they would be able to participate. In discussion with the group after their
presentation, they were favorable to the idea of modifications to the challenge to
take it in the direction of business development for a cottage industry in the region.
Although the categories, classifications and levels of award for the challenge will
likely need to change to reflect the new direction of the contest, Beaver Municipal
Solutions would like to keep the award funding the same. Over the next month,
Beaver Municipal Solutions will put together a draft recycling challenge that will be
taken back to the PAC for review and ultimately to the Board for approval.
Challenge Highlights
Beaver Municipal Solutions will develop Business Development Recycling
Challenge
Open to Beaver County residents. Businesses, schools, institutions and
community groups
Launch during Waste Reduction Week (October 17-21) – start promotion in
late summer, early fall; winner announced on Earth Day (April 22, 2017)
Three prizes – first ($2500), second ($1500) and third ($1000)
One category – business development – must use waste materials and be
able to reproduce the product/item (not a one-of) – must be something that
people will be willing to purchase
Will look at bringing in a technical panel to determine the winner (i.e. RCA
member, Engineer, entrepreneur, etc.)
FOR INFORMATION ONLY (FIO)
Revision 2 FIO Date: 2015.12.21
FIO 2016.04.26| Beaver Municipal Solutions
If the winner meets all requirements (and could become a cottage industry
product) would also be provided with an additional $5000 that could be used
as start-up capital that winner could take to bank for a loan
Beaver Municipal Solutions would be recognized as a partner in this new
cottage industry – logo included on all promotions, etc.
Questions/Concerns
o Limited entries – will all prizes need to be awarded?
o Will need to develop a criteria list to determine whether or not it
qualifies for a cottage industry product, and the potential start-up
capital
o Could the announcement be made into a public event that
encompasses something else Waste Reduction Week related (waste-
free event?) – location (ICI sector?)