PT/Student SupportPT/Student Support

School of GeosciencesSchool of Geosciences

Personal Tutor Briefing

•Student Survey Results – there is a summary in your notes for you to read through.

•Best Personal Tutor Award – Linda Kirstein

Personal Tutor ExpectationsThe PT will provide:•One individual meeting per semester (welcome meeting in fresher’s week does not count!)•Students on exchange or year abroad should still have the meeting (via skype/phone etc)•Group meetings (at least one per semester)•Provide feedback on student portfolio•Brief students on any preparatory and follow up work (SCC can assist)•Respond promptly to student requests for contact within 3 working days (liaise with SSC if this is not possible)•Maintain accurate and appropriate record via EUCLID•Refer students with personal (pastoral) matters to SSC•Academic references for students

The School Personal Tutoring Statement has been given to you and gives detailed information about the Personal Tutor role.

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Progression• Full-time students are expected to take and pass

courses worth 120 credits each year• PTs can normally progress pre-honours students if

have passed 100 credits in the last academic session: -Students can re-take the failed course as “assessment only” or they may wish to retake the course in “full attendance”.

- If an “outside course” (i.e. non compulsory course) has been failed then a new course can be substituted

• SSC checks all students progression and refers student to Senior/Deputy Tutor for interview if appropriate. Check with SSC if in doubt.

Student PortfolioThe Student Portfolio will consist of assessed work that students will be required to bring to the compulsory PT meetings in semester 1 and 2.

The SSC will provide PT’s with folders to give to 1st and 2nd year students at their meetings in fresher’s week. Students will be asked to keep any work they get back in the folder so as it can be brought along for discussion/feedback at later date.

Work for 3rd and 4th year student’s are kept in Teaching Office, student can request to sign it out for their meetings.

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What goes in Euclid notes?

• Comments on meeting outcomes– From PT: brief comment– From student: expanded comments– From PT: feedback on student comments

• Comments from SSC

• Any other communications from anyone that should be on the record (all staff can add notes)

• Note: mark private/sensitive information as Confidential. Dean of Students; PT ; Snr PT ; Student; Student Support Coordinator; Sarah McAllister and orginator of note can view.

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EUCLID UPDATE

Immigration Overview gives access to view the following from 2014/15: • Student passports and visas - New students are uploading passport and visa documents as part of the registration•Tier 4 census records - attendance will be recorded in EUCLID •Status change reports made to the home office •CAS Requests•A flag has also been added to the Student HUB to indicate if a student is Tier 4 Sponsored.

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New Policies for 2014/15• Student Attendance & Engagement Monitoring PolicyUOE suggested points of contact:

Point Attribute Description Timeline

1 Attendance In-person meeting with Personal Tutor/Supervisor as part of matriculation and/or School/Programme Induction

Sept/Oct

2 Attendance Attendance at Semester 1 census point Oct/Nov

3 Attendance Attendance at tutorials/practicals or similar classes

This could count as engagement, if participation is evaluated and marked

Oct/Nov

4 Engagement Engagement with online virtual learning content on or by a given date (Learn), or regular usage of the Library (evidenced from Library gate data)

Throughout year

5 Engagement Submission of scheduled assessed work Nov/Dec

6 Engagement Attendance of the examination diet Dec

7 Attendance Mid-year meeting with Personal Tutor/Supervisor Jan/Feb

8 Engagement Submission of scheduled assessed work Feb/Mar

9 Attendance Attendance at a census point Jan/Mar/July for PGs

10 Engagement Attendance of the examination diet May/June

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• Lunch time sessions for first year students in semester 1

• New website

www.geopals.weebly.com

• Please encourage attendance

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Questions!