PRU and P… · Web viewProgram/Service Description: Include Description/Mission Statement/Number of Years at COD/Benefits/Contact (source: Faculty/Dir/Coord/Dean) Description:

Student Support Programs and ServicesProgram Review Update – EOPS/CARE

2013-2014(Report Due: October 15, 2014)

Program/Service Description: Include Description/Mission Statement/Number of Years at COD/Benefits/Contact (source: Faculty/Dir/Coord/Dean)

Description: Extended Opportunity Programs and Services (EOPS) is a state funded program designed to provide academic counseling and financial support to students who are from educationally and financially disadvantaged backgrounds. EOPS promotes student success with enrollment assistance, educational planning, and assistance with the cost of required textbooks.

Mission Statement: Extended Opportunity Programs and Services (EOPS) offers “over and above” support services to students with social, economic, and educational challenges with the goal of increasing access, retention, and transfer.

Number of Years at COD: Since 1972

Participants in the program/service receive all of the following benefits: Academic, financial aid, personal, career, and transfer counseling to students. Development of a Student Educational Plan (SEP). Book Service, Priority 1 Registration, Fee waivers for CSU and UC applications. Letters of recommendation for scholarships and transfer institutions. Caps & Gowns for graduates._________________________________________________________________________________________

Description: Cooperative Agencies Resources for Education (CARE) was established to assist eligible single parent EOPS students to break the welfare-dependency cycle by completing college-level educational training programs, and therefore, become more employable and economically self-sufficient. CARE was initiated as the first state-funded program of its kind in the nation. All CARE students must first be accepted into the EOPS program.

Mission Statement: Cooperative Agencies Resources for Education (CARE) is a program for EOPS qualified students that provide additional support to single parents who are receiving cash aid to assist them in overcoming obstacles and to expand their educational opportunities.

Number of Years at COD: Since 1982

Participants in the program/service receive the following benefits: Specialized academic, financial aid, personal, career, and transfer counseling. CARE Book Service & Supplies, CARE Child Care Grants, Gas Cards, and specialized workshops.

_________________________________________________________________________________________Contact Person/Title:Carol Amelia Lasquade, Coordinator/Counselor, EOPS/CARE Phone: 760-773-2538Maria De Santiago, Assistant Coordinator/Counselor, EOPS/CARE Phone: 760-773-2540Scott Cooper, Director, Education Centers Phone: 760-773-2590

1 Program Review Update 2013-14

Population Served: Include Number/Eligibility (source: Faculty/Dir/Coord/Dean)

Number of Students Served: EOPS Served 337 unduplicated students of which 54 were also CARE participants.

EOPS Eligibility Requirements (must meet all criteria below): Resident of California Enrolled full-time upon acceptance Completed less than 70 degree units (all colleges attended) Qualified for a BOG A or B Fee Waiver Be educationally disadvantaged (need one):

- placed into English 50, 51, Reading 50, 51, Math 54 or below;- not have graduated from high school or obtained the G.E.D.;- graduated from high school with a grade point average below 2.50;- previously enrolled in remedial education; or- other factors such as parents are not native English speakers.

_________________________________________________________________________________________

CARE Eligibility Requirements:In addition to criteria above, must meet all criteria below:

EOPS students at least 18 years of age; single head of household; a current recipient of TANF/CalWORKs; have one child under 14 years of age; and be enrolled full-time upon admission into the program.

Program Requirements from outside agencies (source: Faculty/Dir/Coord)

EOPS Implementing Guidelines, Chancellor's Office, California Community Colleges,Student Services Division

CARE Program Guidelines, Student Services Division – Categorically Funded Programs, Chancellor’s Office, California Community Colleges

CARE Auditing Guidelines, Student Services Division – Categorically Funded Programs, Chancellor’s Office, California Community Colleges

Title 5 Regulations/Chapter 2.5 Education Code/Article 8

Program/Service Outcomes (source: Faculty/Dir/Coord/Dean/ OAC Coordinator)

OVERARCHING PROGRAM LEVEL OUTCOMESSTUDENT SUPPORT SERVICES

1 - PERSONAL DEVELOPMENT AND RESPONSIBILITYStudents utilizing this program/service will demonstrate an ability to: display habits of intellectual exploration, personal responsibility, and physical well-being. develop individual responsibility, personal integrity, and respect for diverse people and


cultures. value and accept people with different cultural and linguistic backgrounds and abilities. understand ethical issues to make sound judgments and decisions.

2 – SELF-AWARENESS, SELF-UNDERSTANDING, AND SELF-ADVOCACYStudents utilizing this program/service will demonstrate an ability to: evaluate their own knowledge, skills, and abilities. display three components of an effective self-advocate:

1. Self knowledge.2. Define their own needs.3. The ability to get what they need.

develop realistic goals. appreciate the value of feedback. adapt to challenging situations. recognize that knowledge is the key to self-advocacy. teach the people around them.

3 – SELF-SUFFICIENCY AND INDEPENDENT LEARNINGStudents utilizing this program/service will demonstrate an ability to:1. identify and utilize services, programs, and resources to become life-long learners including,

but not limited to:1. Study/Learning Labs2. Supplemental Instruction3. Computer-aided tutorials/instruction4. Learning Communities5. Student Development Courses6. Tutorial Assistance7. Counseling Services8. Special Programs for Student Success9. Admissions and Records10. Business Services11. Financial Aid12. Scholarship information13. Career/Transfer Services Resources

PROGRAM/SERVICE SPECIFIC OUTCOMESEOPS/CARE

STUDENT LEARNING OUTCOMES

1. EOPS/CARE students will become self advocates.

EOPS/CARE ASSESSMENT SCHEDULECYCLE

I COMMENTSCYCLE

II COMMENTS


AR OVERDUE ASSESSMET ANALYZE, COORDINATE Cycle I ASSESSMENT ANALYZE, COORDINATE Cycle II

AR COMPLETED REPORT

& IMPLEMENT REPORT

& IMPLEMENT

AR DUE&

DISCUSS CHANGES&

DISCUSS CHANGESIN ASSESSMENT

CARE 08/SP 08/FA 09/SP AR COMPLETED 10/SP 10/FA 11/SP AR COMPLETED

EOPS 08/SP 08/FA 09/SP AR COMPLETED 10/SP 10/FA 11/SP AR COMPLETED

CYCLE III COMMENTS

CYCLE IV COMMENTS

AR OVERDUE ASSESSMENT ANALYZE, COORDINATE Cycle III ASSESSMENT ANALYZE, COORDINATE Cycle IV

AR COMPLETED REPORT

& IMPLEMENT REPORT

& IMPLEMENT

AR DUE & DISCUSS CHANGES&


5 CARE 12/FA 13/SP 13/FA AR COMPLETED 14/FA 15/SP 15/FA AR COMPLETED

9 EOPS 12/FA 13/SP 13/FA AR COMPLETED 14/FA 15/SP 15/FA AR COMPLETED

CYCLE V COMMENTS

CYCLE VI COMMENTS

AR OVERDUE ASSESSMENT ANALYZE, COORDINATE Cycle V ASSESSMENT ANALYZE, COORDINATE Cycle VI

AR COMPLETED REPORT

& IMPLEMENT REPORT

& IMPLEMENT

AR DUE & DISCUSS CHANGES&


5 CARE 16/FA 17/SP 17/FA 18/FA 19/SP 19/FA

9 EOPS 16/FA 17/SP 17/FA 18/FA 19/SP 19/FA

Results from 14/FA Assessment from schedule above– (state SLO assessed and results of assessment)

1) Student Learning Outcome(s) SLO 1. EOPS/CARE students will become self advocates.

2) Identify Assessment Tool(s) to implement

Self Advocacy will be measured by:1. Completing or Updating their Student Educational Plan with their EOPS/CARE

Counselor each semester.2. Submitting a completed Progress Report each semester.3. Completing the BOG Fee waiver application each year.4. Completing the FAFSA each year.5. Persisting in the EOPS Program from Fall to Spring (must complete EOPS Program

Requirements of 3 contacts each semester).6. Completing the CARE Workshop requirements if also in the CARE Program.Assessment Tools include:1. SARS Student Appointment Database – statistical report:

a. “Unduplicated List of Student by Reason Code”2. Annual MIS Data Report (both current and previous year data)


3. Excel spreadsheet to compare Fall and Spring MIS list for persistence rate4. CARE Workshop Attendance Verification Forms

3a) Expected level of achievement vs.3b) Actual results

3a.1 - 90% of EOPS/CARE students will complete a multi-semester Student Educational Plan.3b.1 - Met target: 90%

3a.2 – 80% of EOPS/CARE students will complete a Progress Report.3b.2 – Exceeded target: 88%

3a.3 - 90% of EOPS/CARE students will complete and receive the BOG Waiver.3b.3 - Exceeded target: 100%

3a.4 – 80% of EOPS/CARE students will complete the FAFSA and receive the Pell Grant.3b.4 – Exceeded target: 88 % of EOPS students completed the FAFSA and received a Pell Grant while 92.5% of CARE students completed the FAFSA and received a Pell Grant.

3a.5 - 75% of EOPS/CARE students will persist from Fall to Spring (must complete 3 contacts).3b.5 - Exceeded target: 79% of EOPS/CARE students persisted from fall to spring (190/240 = 79%)

3a.6 - 85% of CARE students will attend required workshops.3b.6 - Met: Fall ‘13: 86 % , Spring ’14: 67%

4) Explain how collected data was analyzed and evaluated.

3a.1 & 3a.2) Data collected from the SARS Student Appointment Database for the year using the statistical report entitled “Unduplicated List of Student by Reason Code”.

3a.3 & 3a.4) Data compiled from the California Community Colleges Chancellor’s Office MIS Data Mart (http://datamart.cccco.edu/Services/FinAid_Summary_SP.aspx)

The data is collected from each college at the end of the semester. It is then compiled and made available to all colleges through various types of queries made directly from the website.

3a.5) Using an Excel spreadsheet, persistence data is derived by comparing the Fall ’13 to the Spring’14 MIS data. The two lists are combined and duplicates are removed. The number removed indicates how many duplicates exist. (That number is the number of students who persisted from fall to spring.) Only those students who completed their three mandatory semester contacts are eligible to persist to Spring.

3.6) CARE students are required to attend two on or off campus workshops each semester in addition to meeting their EOPS requirements. Two CARE Workshop Attendance Forms are distributed to them at the beginning of the semester and they must be signed by the individual conducting the workshop. CARE students must submit the signed forms by a specific date each semester in order to receive their CARE grants. The SARS Grid is used to record workshop attendance, and a statistical report is compiled for each semester under the “Unduplicated List of Students by Reason Code: Workshop. The number of students who completed their workshops is compared to the total number of CARE students reported in MIS for the semester.

5) Identify gaps between expected and 3b.1 – Multi-semester SEP –Met expectations of 90%. Since this is one of the


actual results. fundamental components to remain in good standing with the EOPS Program. Student who did not make this first contact were removed from the program the following semester.3b.2 - Progress Report – Exceeded target by 8%. The main issue is that students are removed from the program if they do not turn in a completed progress report so there is no opportunity to improve. In regard to getting the word out about the consequences of not submitting complete progress reports, our program has been diligent. We continually stress the importance of turning in a Progress Report each term during EOPS Student Orientations, through email blasts, and during individual counseling appointments.3b.3 – Receive the BOG: Exceeded target outcome by 10%3b.4 - Received the Pell Grant: Met or exceeded expectations.3b.5 – Persistence – Exceeded target by 4%.3b.6 – CARE Workshop attendance: We met our target in Fall’13 for CARE students attending their two mandatory workshops and EOPS requirements in order to receive the CARE Child Care grant. However in Spring’14, we fell far short of our goal with only 67% of CARE students completing their workshop and EOPS requirements. We are not sure why this occurred. We will continue to notify all CARE students via enews blasts of the importance of meeting their requirements. For this population, the loss of the CARE Child Care Grant is a significant one as the fall grant amount was $500 and the spring amount was $600.

6) Document results and outline needed changes.

We are pleased that our EOPS/CARE students are meeting most of our assessment goals. They are meeting with their EOPS/CARE Counselors to complete their Student Educational Plans, following through on their Progress Reports, and persisting through spring. We are disappointed that only 67% of the CARE students followed through on their 2 mandatory workshops and EOPS requirements to receive their CARE Grants. We will monitor the students very closely this year to ensure that they are following through as the CARE Grant is very helpful with out of pocket child care costs and other educationally related expenses.

RESOURCES

Staffing for Program/Service: Include Funding Budget Level/Current Staffing Level(source: Faculty/ Dir/Coord/Dean)

2013-14 EOPS Funding/Budget Level:

Salaries & Benefits $220,658Discretionary Costs $ 11,789Student Aid (Book Service, Academic Survival Kits, Grad. Packs) $ 134,846Total Categorical/Restricted Funds $367,293General Fund (District Contribution) $91,313EOPS Reallocated Funds (used for textbooks) $ 0TOTAL $458,606

Current Staffing Level:

Position # FT/PT Funding Source


Coordinator/Counselor 1 FT 100% District (Time is split 90% EOPS/CARE & 10% oversight of CalWORKs

Assistant Coordinator/Counselor 1 FT 100% EOPSAdjunct Counselor(s) 2 PT 100% EOPSSecretary 1 FT 100% EOPSWork-Study Students 2 PT 100% College Work-Study

________________________________________________________________________________________2013-14 CARE Funding/Budget Level:

Salaries & Benefits 0Discretionary Costs 0Student Aid (Gas Cards, Child Care Grants, Books & Supplies) $ 67,512Total Categorical/Restricted Funds $ 67,512General Fund 0CARE Reallocated Funds (Used for Child Care Grants) 0TOTAL $ 67,512

Current Staffing Level:

The CARE Program falls under the umbrella of the EOPS Program.At this time, there are no staff positions funded with CARE funds. All funds go to services for CARE students.

Facilities (source: Faculty/ Dir/Coord/Dean)

1) List of all facilities (Please indicate if any of these were added last year):EOPS/CARE is centrally located on the second floor of the Cravens Student Services Center (CSSC) Building. The suite contains four offices, one storage room, two workstations, and two front counter areas. Two of the offices house the CalWORKs Program.2) Assessment of adequacy of current facilities: We are feeling rather cramped in regard to the office for the adjunct counselors as we need to juggle the days between both EOPS and CalWORKs.

Equipment and Supplies (source: Faculty/ Dir/Coord/Dean)

Equipment: EOPS/CARE equipment includes 7 Dell computers, 4 Dell printers, one HP color printer, and 7 Cisco telephones. There is also a large Sharp Digital Imager Copier in the storage room that was paid for by program funds. We have one large storage cabinet for EOPs and a storage closet for CARE - specific student supplies. We have one HP Officejetpro Fax machine and scanner and two Fellowes Shredders.

Supplies: All supplies for EOPS/CARE are purchased through program funds only. In the 2013-14 year, EOPS spent $7,363 on supplies which include paper, printing cartridges, copier maintenance agreement, postage, as well as college copy charges.

Summary - Narrative Interpretation (source: Faculty/Dir/Coord/Dean)Funding/Budget:


EOPS and CARE funds are allocated by the State Chancellor's Office each year.

EOPS: The EOPS Allocation Formula was adopted by the Board of Governors in July 1989 and has three basic elements:1. Base Allocation - $50,000 each college2. Students Served - 90% of remaining funds for students served reported through MIS3. College Effort - remaining 10% for college effort in excess of the 15% minimum level

In accordance with EOPS Regulations, the District is required to cover at least the 15% minimum contribution and thus pays the salary and benefits of the Program Coordinator. The remaining faculty and staff are paid through Categorical/ Restricted Funding. Reallocated funds are limited and must be applied for each year.

CARE: The CARE Allocation Formula was developed and implemented in Fiscal Year 1989-90:1. Base Allocation - $10,000 each college.2. Balance of remaining funds allocated on the basis of total number of students served statewide.3. Minimum funding level per program: 95% of previous year allocation.

NOTE: During the 2013-14 year, funds for EOPS were partially restored. We received $367,293 (increase of $69,579). CARE was flat funded at $67, 512.

COURSE INFORMATION(Complete only if Applicable)

Course Level Assessment Completed (source: Faculty & OAC Coordinator)N/ASummary - Narrative Interpretation (source: Faculty/Dir/Coord/Dean)N/A

GOALS/ACHIEVEMENTS/CHALLENGESProgram/Service Goal Summary for year: 2013-14 (source: Faculty/Dir/Coord/Dean)

1. Support low-cost professional development and training opportunities both on and off campus forEOPS/CARE staff members to improve program effectiveness and efficiency. Met. Staff attended in-service trainings on campus throughout the year as well as attended the annual EOPS/CARE Conference.

2. Teach EOPS/CARE students to utilize new on-line Web Advisor resources. On-going. We are currently in the process of teaching all of our students about the on-line student planning and advising tool. We are using it during contacts so that students gain a clearer understanding of the time and courses necessary to attain their stated educational goal.


Program/Service Achievements 2013-14 (source: Faculty/Dir/Coord)

Served 337 unduplicated EOPS/CARE students of those 54 were CARE students. Dean’s List or Honor Roll (3.0 or above GPA, 12 units or more completed):

76 EOPS/CARE students in Spring’13 and 88 in Fall’13. Academic Recognition (3.0 or above GPA, 9 -11.5 units completed):

12 EOPS/CARE students in Spring’13 and 13 in Fall’13. 79% of EOPS/CARE students persisted from fall to spring. 40 EOPS/CARE students earned AA or AS degrees; two earned Certificates. Issued $200 EOPS Book Service Vouchers to new and continuing EOPS/CARE students in Fall’13, $300 in

Spring’14, and $125 in the Summer’14. Provided academic, financial aid, personal, career, and transfer counseling to students. Issued Academic Survival kits to all EOPS/CARE Students. Completed multi-semester EOPS/CARE Student Educational Plans (SEPs). Provided EOPS fee waivers for EOPS/CARE students transferring to CSU’s and UC’s and wrote letters of

recommendation. Provided first priority registration for qualified EOPS/CARE students. Mandated progress reports of all students in Fall and Spring for early alert monitoring. Provided an Academic Recognition Ceremony honoring EOPS/CARE scholars each semester. Honored EOPS/CARE graduates and those who earned certificates during Spring Academic Recognition

Ceremony. Provided caps and gowns for graduating EOPS/CARE students. Conducted outreach activities at local high/continuation schools.

Facilitated EOPS/CARE Advisory Committee meeting in both fall and spring. Provided CARE Grants for out-of-pocket child care costs to all eligible CARE students in the amount of

$500.00 in Fall’13 and $600.00 in Spring’14. Provided Gas Cards to all eligible CARE students in the amount of $200 each semester. Collaborated with the Career/Transfer Center, the Financial Aid Office and other programs/services on

and off campus to provide mandatory workshops for CARE students. Coordinated outreach and recruitment activities for potential CARE students in the Coachella Valley with

over 40 organizations contacted.

Program/Service Challenges (source: Faculty/Dir/Coord/Dean)

Over the past four years, our program has been recovering from the 40% budget cuts that occurred in 2009-10. We were very pleased that EOPS funds were partially restored to $367,293, but disappointed that CARE was flat funded. Due to the partial restoration, we tried to restore the EOPS/CARE Technician position at 19.5 hours per week, but were refused because Fiscal Services thought that the State might implement “Flexibility of EOPS Funds”. If flexibility had occurred which it do not, Fiscal Services planned to take over the funds to use in other areas. We are going to try for the position again during the 2014-15 year as there is no longer talk of Flexibility from the State.

As you will see on the following graphs, that regardless of our program challenges, we continue to serve our EOPS and CARE students with “over and above” services.


Above: Note increase in EOPS allocation of $69,579 over the 2012-13 year.

Above: Note flat funding for CARE for fourth year in a row.


Above: Note increase in EOPS unduplicated head count of 40 students.

Note: 2013-14 very slight increase in CARE unduplicated head count of 7 students.


Above: Note 2013-14 EOPS Book Service provided textbooks for Fall, Spring and Summer.


Above: CARE reduced academic supplies as program increasednumber of students by seven while flat funded.

Above:No payment of Student Health Fees.2013-14 provided Academic Survival Kits to all EOPS students.No One-On-One Tutorial Services.


No EOPS Summer Bridge Program for newly graduated high school students in the Coachella Valley.No EOPS Sponsored College Visits.Cap and Gowns purchases for graduates remained relatively flat.

Above: CARE grants and gas cards remain stable from 2012-13 through 2013-14.

Above: Adjunct funding remained stable from 2012-13 through 2013-14.


Above: EOPS/CARE positions (Technician and Specialist) were frozen in 2010-11.Funding still not restored.


Above: 2013-14 increase in number of honor EOS/CARE Honor students over the previous year.Breakdown by semester (Duplicated Headcount)Spring ’13 Honor Students =76 Fall ’13 Honor Students = 88

In conclusion, the EOPS/CARE Program continues to provide comprehensive services to the most vulnerable students on campus. Our annual unduplicated student head count for 2013-14 was 337, an increase of 40 students over last year. With the increase in funds, we also provided our students with the EOPS Book Service for Fall, Spring, and Summer and gave them all “Academic Survival Kits” which included a backpack, pens, and binders. However, we do not have the funds to meet the needs of all the students who are eligible for our services. We received 846 applications in 2013-14 year and were able to serve only 160 new students. We turned away 686 students.

During the 2013-14 year, the primary challenge of the CARE program was to maintain the integrity of services in light of the 2009-10 budget reductions. In spite of being flat funded and understaffed for the past four years, we served 54 CARE students, an increase of seven students over the 2012-13 year demonstrating our commitment to the neediest students on campus.


Program/Service Objectives/Goals for 2014-15 (source: Faculty/Dir/Coord/Dean)

1. Ensure that EOPS/CARE Counselors are teaching EOPS/CARE students about their General Education Graduation requirements (COD, CSU, and UC General Education Patterns) during student appointments. In progress.

2. Update process and procedures manual for EOPS/CARE to improve staff understanding and training. In progress.

3. Restore EOPS Technician position lost in 2010-11. In progress.4. Secure more office space to better accommodate the EOPS, CARE, and CalWORKs Program staff.

Program/Service Objectives/Goals for 2015-16 (source: Faculty/Dir/Coord/Dean)

1. During counseling appointments, increase EOPS/CARE student understanding of the college catalog/catalog rights in regard to both Admissions & Records and Financial Aid policies and procedures.

2. During counseling appointments, Increase EOPS/CARE student understanding, skill and use of assist.org for transfer preparation.

Completed by: Carol Amelia Lasquade, EOPS/CARE Coordinator/Counselor Date: October 15, 2014


PROGRAM REVIEW UPDATE ADDENDUM

Program Name: EOPS/CARE

1. Staff Needs

NEW OR REPLACEMENT STAFF (Administrator, Faculty or Classified) 1 List Staff Positions Needed for the upcoming Academic Year.Please justify and explain each faculty request based on rubric criteria for your college. Place titles on list in order (rank) or importance.

Indicate(N) = New or

(R) = Replacement

Annual TCP*

1.EOPS/CARE TechnicianClassified Range 7 - $15.73 per hour19.5 hours per week x 52 weeks = $15,950plus Benefits approximately $3,500

Reason: This position along with the EOPS/CARE Specialist was frozen in the 2010-11 year after the State reduced all EOPS/CARE categorical program funding by 40%. During the 2013-14 year our funds were partially restored and we would like to restore one of the two positions lost. We are trying to serve more students, but we are limited by staffing. Currently, we have only one classified support person, and Student Workers to carry the load, which is insufficient to meet the needs of the program.

R $19,450paid

100% by EOPS Funds

2.

Reason:3.Reason:

4.Reason:

5.Reason:

6.Reason:

* TCP = “Total Cost of Position” for one year is the cost of an average salary plus benefits for an individual. New positions (not replacement positions) also require space and equipment. Please speak with your college Business Officer to obtain accurate cost estimates. Please be sure to add

1 If your SLO assessment results make clear that particular resources are needed to more effectively serve students please be sure to note that in the “reason” section of this form.


related office space, equipment and other needs for new positions to the appropriate form and mention the link to the position. Please complete this form for “New” Classified Staff only. All replacement staff must be filled per Article I, Section C of the California School Employees Association (CSEA) contract.



2. Equipment (excluding technology) Needs Not Covered by Current Budget 2

List Equipment or Equipment Repair Needed for the upcoming academic year. Please list/summarize the needs of your unit on your college below. Please be as specific and as brief as possible. Place items on list in order (rank) or importance.

*Indicate whether

Equipment is for (I) =

Instructional or (N) = Non-

Instructional purposes

Annual TCO**

Cost per item

Number Requested

Total Cost of

Request

1.Reason: N/A

2.Reason:

3.Reason:

4.Reason:

5.Reason:

6.Reason:

* Instructional Equipment is defined as equipment purchased for instructional activities involving presentation and/or hands-on experience to enhance student learning and skills development (i.e. desk for student or faculty use).Non-Instructional Equipment is defined as tangible district property of a more or less permanent nature that cannot be easily lost, stolen or destroyed; but which replaces, modernizes, or expands an existing instructional program. Furniture and computer software, which is an integral and necessary component for the use of other specific instructional equipment, may be included (i.e. desk for office staff).

** TCO = “Total Cost of Ownership” for one year is the cost of an average cost for one year. Please speak with your college Business Officer to obtain accurate cost estimates. Please be sure to check with your department chair to clarify what you current budget allotment are. If equipment needs are linked to a position please be sure to mention that linkage.




3. Technology (Computers and equipment attached to them) ++ Needs Not Covered by Current Budget: 3 NOTE: Technology: excludes software, network infrastructure, furniture, and consumables

(toner, cartridges, etc.)

Annual TCO*

Priority EQUIPMENT REQUESTED

New (N) or

Replacement (R)?

Program: New (N) or Continuing

(C) ?

Location (i.e. Office, Classroom,

etc.)

Is there existing

Infrastruc-ture?

How many users

served?

Has it been repaired

frequently?Cost per item

Number Requested

Total Cost of Request

1.Usage / Justification

N/A

2.Usage / Justification3.Usage / Justification4.Usage / Justification5.Usage / Justification

* TCO = “Total Cost of Ownership” for one year is the cost of an average cost for one year. Please speak with your college Business Officer to obtain accurate cost estimates. Please be sure to check with your department chair to clarify what you current budget allotment are. If equipment needs are linked to a position please be sure to mention that linkage. Please speak with your Microsupport Computer Supervisor to obtain accurate cost estimates.

++ Technology is a computer, equipment that attaches to a computer, or equipment that is driven by a computer.

Remember to keep in mind your college’s prioritization rubrics when justifying your request.

3 If your SLO assessment results make clear that particular resources are needed to more effectively serve students please be sure to note that in the “justification” section of this form.



4. Facilities Needs Not Covered by Current Building or Remodeling Projects*4

List Facility Needs for the upcoming academic year.(Remodels, Renovations or added new facilities) Place items on list in order (rank) or importance.

Annual TCO*


1.Reason: N/A

2.Reason:

3.Reason:

4.Reason:

5.Reason:

6.Reason:

* Please contact your college VP of Business or your Director of Facilities, Operations and Maintenance to obtain an accurate cost estimate and to learn if the facilities you need are already in the planning stages.




5. Professional or Organizational Development Needs Not Covered by Current Budget*5

List Professional Development Needs for the upcoming academic year. Reasons might include in response to assessment findings or the need to update skills to comply with state, federal, professional organization requirements or the need to update skills/competencies. Please be as specific and as brief as possible. Some items may not have a cost per se, but reflect the need to spend current staff time differently. Place items on list in order (rank) or importance.

Annual TCO*

Cost per item

Number Requested


1.Reason: N/A

2.Reason:

3.Reason:

4.Reason:

5.Reason:

6.Reason:

*It is recommended that you speak with Human Resources or the Management Association to see if your request can be met with current budget.




6. Student Support Services (see definition below**) Services needed by your Program over and above what is currently provided by student services at your college. These needs will be communicated to Student Services at your college6

List Student Support Services Needs for the upcoming academic year.Please list/summarize the needs of your unit on your college below. Please be as specific and as brief as possible. Not all needs will have a cost, but may require a reallocation of current staff time.

1.Reason: N/A

2.Reason:

3.Reason:

4.Reason:

5.Reason:

6.Reason:

**Student Support Services include for example: tutoring, counseling, international students, EOPS, job placement, admissions and records, student assessment (placement), health services, student activities, college safety and police, food services, student financial aid, and matriculation.




7. Library Needs Not Covered by Current Library Holdings 7 Needed by the Program over and above what is currently provided. These needs will be communicated to the Library

List Library Needs for the upcoming academic year.Please list/summarize the needs of your unit on your college below. Please be as specific and as brief as possible. Place items on list in order (rank) or importance.

1.Reason: N/A

2.Reason:

3.Reason:

4.Reason:

5.Reason:

6.Reason:




8. Learning Support Center Services Not Covered by Current budget *.

List Learning Support Center Services NeedsIf your unit is responsible for running a learning support center such as the Writing and Reading Center, the Math Learning Center, Computer lab or similar learning support center please address those needs here. These do not include laboratory components that are required of a course. Place items on list in order (rank) or importance.

Total Cost of RequestsIf the cost is the responsibility of an administrative unit you

do not need to list it here.

Cost per item

Number Requested Total

Cost

Ongoing (O) or

one-time (OT) cost

1.Reason: N/A

2.Reason:

3.Reason:

4.Reason:

5.Reason:

*It is recommended that you speak with your college IMC and/or Lab Coordinators to see if your request can be met within the current budget and to get an estimated cost if new funding is needed.



9. OTHER NEEDS not covered by current budget 8

List Other Needs that do not fit elsewhere.Please be as specific and as brief as possible. Not all needs will have a cost, but may require a reallocation of current staff time. Place items on list in order (rank) or importance.

Annual TCO*

Cost per item

Number Requested


1.Reason: N/A

2.Reason:

3.Reason:

4.Reason:

5.Reason:

6.Reason:

Completed by:

Carol Amelia Lasquade, EOPS/CARE Coordinator/Counselor

Date:

October 15, 2014



Documents

PRU and P… · Web viewProgram/Service Description: Include Description/Mission Statement/Number of Years at COD/Benefits/Contact (source: Faculty/Dir/Coord/Dean) Description: