PROVIDENCE HALL Charter School Agenda Item Cover Sheets

PROVIDENCE HALL Charter School Agenda Item Cover Sheets

Agenda Item #: _______________________________________________________ Agenda Item:________February BOT Minutes_____________________________ Purpose: □ Informational □Perspective/Discussion □ Board action □ Recommendation X Vote Submitted By: _______Kathy Davis__________________________ Background: Minutes from the BOT meeting in February. Recommendation: Please vote for approval.

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Minutes Providence Hall - Board of Trustees Meeting

Thursday, February 25, 2010

Meeting called to order by ERIN PRESTON at 6:08 pm: ROLL CALL: Board of Trustee members present: Erin Preston, Laurie Compton, Paige Anderson, Alicia Hansen, Stephanie Soper. Robb Enger is expected to join later. Others Present: Kelly Mattingly, Chris Ord, Lincoln Fillmore, Kathy Watson, Jon Hagen, Kim Andersen, Allison Pocock, Marcia Horrall, Amanda Horrall, Bonnie Hagen. Public Comment: Marcia Horrall. PAX, Foreign Student Exchange Program. Wants to set up a table during activities when parents come in to present the program. Program is non-profit. No funding involved. Benefits the students would have: student comes in August, 15-18 years old, come from all over the world, improve English skills, lead American life. Once students are placed, they can be invited to Providence Hall to present their culture, foods, read to students, etc. Board members do not have any objections of putting information in the newsletter. Paige asked if Mrs. Horrall would be interested in being on an international committee to provide opinions and suggestions for creating culture in the school and she agreed. Material will be left with Kathy Davis. ERIN PRESTON: Item of Discussion: Follow-up Questions and Comments from Previous BOT Meeting Change Sonya Peterson from acting board member to sitting in for PHAST. Robb Enger arrives. Laurie asks Lincoln if he would still like to put together a training in March on the political process electing in charter members. Lincoln would like to do so. This would be non-partisan. Offer this training to all parents and use Providence Hall facilities. Mark agrees to send electronic Fall Survey to Erin and blank sample to Laurie, per their request. Item of Discussion: Approval of January Board Minutes MOTION BY PAIGE TO APPROVE JANUARY BOT MINUTES WITH CHANGES. 2ND BY ALICIA. VOTE IS UNANIMOUS IN FAVOR. Change in Agenda - Grant Application – informational item. Counselor/Psychologist will be working with staff and students. Laurie asks if once the grant is over, will the Counselor/psychologist remain on staff or will they leave. Bonnie Hagen said it is up to the school. USOE counseling program – 1st year the school must implement all the states standards. 2nd year of implementation the school can apply for future funding to keep counselor/psychologist employed as long as standards are in place. Paige would like to see a more specific list of what Providence Hall is in charge of in the grant and what the other schools are in charge of. The only difference is the other two schools will be doing is “The Leader in Me”. $10,000 business manager – Providence Hall would be the fiscal agent for the grant. Business manager would allocate the funds and disperse them to the other schools. This will add more duties to the business manager.

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BOT will discuss in closed session. Mark has approved the grant. Lincoln suggests changing the wording on salaries to “salaries” and benefits to “compensation”. Will hold questions and discussion for a later time as Mark is not in attendance. Item of Discussion: Purchase of Chairs for the Front Office and Lobby Area Kathy explained the thoughts behind the new chairs for the entrance to the school and behind the secretary desks. She gathered 3 different bids. $2000.00 should be enough for the purchase of chairs. MOTION BY ALICIA TO APPROVE PURCHASE OF CHAIRS FOR THE FRONT OFFICE AND LOBBY AREA. 2nd BY STEPHANIE. PAIGE IS OPPOSED. VOTE IS IN FAVOR. Item of Discussion: Budget Discussion and HR Discussion – Tentative No discussion. MARK JOHNSON: Item of Discussion: Monthly Principal Update No questions or discussion. Item of Discussion: Acoustics Improvement Proposal Modifications would be more expensive than originally thought to get it up to code. Laurie agrees to mark’s modifications for now. Recommendation approved. Item of Discussion: Proposed Teacher Evaluation Paige was not in favor of the number system. Instead of using numbers, Erin would like to see the use of ABCDF. Laurie suggests adding “work as a team player” under general professionalism. Add it as another line item if it would be helpful or useful. Mark asks Laurie to email him on her suggestions. She agrees to email Mark. Erin asks BOT members to send all recommendations to mark and cc the board. Item of Discussion: Copy Aide Position Mark is on speakerphone. Board thinks this is a great idea. Will keep TA’s in the classroom, keeps the workroom under control, control of paper and laminate, less waste. MOTION BY STEPHANIE TO APPROVE COPY AIDE POSITION. MOTION WITHDRAWN. LAURIE MOTIONS TO APPROVE THE COPY AIDE POSITION FOR THE REMAINDER OF THIS YEAR AND REVISIT IT AT THE END OF THE YEAR. 2ND BY STEPHANIE. VOTE IS UNANIMOUS. JODI LUSTY: Item of Discussion: IB Curriculum Update Hold questions and discussion for a later time as Jodi is not in attendance. Item of Discussion: IB Progression Chart Hold questions and discussion for a later time as Jodi is not in attendance.

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CHRIS ORD: Item of Discussion: Business Managers Update No questions. Lincoln and PHAST met to discuss internal controls. Checks will be kept at the school and when checks need to be signed, PHAST will come to Providence Hall, Chris will verify the paperwork. There will be dual controls for PHAST money, both income and expenses. Legislative session ends March 10. No retroactive budget cuts this year. ALICIA HANSEN: Item of Discussion: Health and Safety Committee Meeting Providence Hall will pay for nurses and PHAST will pay for cookies for maturation night. PHAST: Item of Discussion: Sponsorship Policy Several parents would like to sponsor a booth or sponsor a blow up slide at the carnival in May. Stephanie submitted a proposed policy for this. Erin suggests pornography be changed to adult related material. Make changes from Providence Hall to Providence Hall Administration and PHAST. Adopted as a PHAST policy. Not on agenda as a VOTE item. Chick Fil-A Night, Monday, March 15 at 5:00 pm. This is also the start of Spirit Week. MOTION TO GO TO CLOSED SESSION: MOTION BY ROBB TO MOVE TO CLOSED SESSION. 2ND BY LAURIE, ROBB, STEPHANIE, ALICIA, PAIGE, LAURIE, ERIN.

Closed Session:

Meeting adjourned by ERIN PRESTON at 7:12 pm.

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Agenda Item #: _______________________________________________________ Agenda Item:________________________________________________________ Purpose: □ Informational X Perspective/Discussion □ Board action □ Recommendation x Vote Submitted By: ______Stephanie Soper_____________ Background: Providence Hall PHAST Sponsorship Policy February 9, 2010 Definition: Sponsorship is defined as the provision of funds, goods, or services in exchange for advertising benefits. Policy Statement:

I. All sponsorship activity must adhere to the values of Providence Hall and PHAST. II. Any sponsorship agreement must not compromise the professional standard and ethics of

Providence Hall and PHAST. III. Sponsorship agreements may only be entered into with organizations whose public image,

products, and services are consistent with the values and goals of Providence Hall and PHAST. IV. Any company or organization whose name is associated with the manufacture, distribution or

sale of tobacco products, alcoholic beverages, or adult related material is not considered an appropriate sponsor.

V. When considering a potential sponsor, Providence Hall Administration and PHAST will evaluate the appropriateness of:

a. The type of products or services the organization markets; b. The marketing methods used; c. The organization’s public image and how it will reflect on Providence Hall and PHAST.

VI. Providence Hall and PHAST reserves the right to decline any sponsor deemed to be inappropriate or misaligned with the values and ethics of the school.

Recommendation: Adopt this as school policy PROVIDENCE HALL Charter School

Agenda Item Cover Sheets

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Agenda Item #: _______________________________________________________ Agenda Item:________________________________________________________ Purpose: Informational Perspective/Discussion □ Board action □ Recommendation Vote Submitted By: ______Stephanie Soper_____________ Upcoming School Events Chick-Fil-A Night March 15 Student Spirit Week March 15-19 (St Patrick’s Day 17th) Phast Meeting March 24 Box tops Dress down day March 26 April Student B-day April 16 Maturation Boys April 20 Secretary’s Day April 21 Girl’s Maturation April 21 Movie Night (parents and students) April 23 Teacher Appreciation Week May 3-7

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Agenda Item #: Agenda Item: REMS grant update Purpose: X Informational □Perspective/Discussion Board action □ Recommendation □ Vote Submitted By: Kelly Mattingly Background: The REMS committee met on March 5th at 2:30. This committee consists of Mark (evacuation specialist), Jodi (communication specialist), Kathy D. (food defense specialist) and Chris (infectious disease specialist. There is a Webinar to instructing grantees on how to register their TIN and DUNS numbers with the Central Contractor Registration database. This is now required and will be completed by the end of the month. Inserting tabs into the reunification binders was a recommendation that was discussed in the After Action Report from the evacuation done last September. The tabs have added as well as a few other items to the grab and go kits. We are still working on pricing and purchasing items for the grab and go first aid kit. I have contacted Brandy Summer with the Utah Safety Council who is sending me information on an AED to purchase for the school building. Most of the money will come from the grant, however, there will be about $250 the school will need to cover for the purchase. Recommendation:

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Principal’s Monthly Update Submitted March 9, 2010

Enrollment The following are the current enrollment #’s as of today 3-9-10: K –100 1 – 101 2 – 99 3 – 100 4 – 100 5 – 99 6 – 98 Staffing Update Liz Schnell (6th grade) has returned from maternity leave. Thank goodness! We have really missed her. Jessica Sheffield (5th grade) is out for maternity leave. She should be back about the end of March. Her substitute is here and I have observed her a few times. She is a recent USU graduate (certified teacher). The PE instructor was terminated and the new person started two weeks ago. She is doing well. Academic Progress Jodi has met with each team individually to go over the benchmark results and to discuss adjustments to teaching that need to be made. We have also just completed the DWA for all 5th graders. Anticipated Changes I am having 1st grade and kindergarten teachers prepare a skills based rubric for those grade levels. These will be given to parents at the beginning of the year so both teacher and parent can track progress and help students where needed. The idea is to improve the focus of our teaching and get them better prepared for the following years of school. We will also be preparing a kindergarten readiness document that is more focused and concise. This will be given to parents at the kindergarten round-up. State and Training updates ü Directors meeting was held on the 8th of March ü Monthly director’s training on March 22nd.

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ü BOT meeting will be on the 25th ü PHAST meeting will be on the 24th of February ü Jodi attended RTI training on February 4th. ü Jodi attended CRT training on March 5th. ü TA training was held on February 10th. ü Faculty meeting was held on March 3rd ü Kelly attended Road to Success training on the 3rd ü UPIPS report being worked on by Kathy Watson. This is a huge report and she is

putting in lots of extra time. Due in June. ü UTIPS review on February 8th ü 3-4 grade Language arts training on Feb. 26th ü 3-4 grade IB training February 5th ü 5-6 IB training march 4th ü K-2 IB training March 10th ü Math meetings in all grade levels last week of February

Reports Due this month

· Deadline for submitting amendment requests April 1 · E-Rate form 471 due first two weeks of February · Final deadline to submit letter of authorization hires April 15 · March SFA claims due April 6th · File DWS wage report for the quarter April 30th · Observation forms for all ARL teachers due April 30th. · Monthly financial report due on the 20th. · File form 941 for prior quarter due April 30th

Fun information

· Night at the Museum was on the 22nd of February

Mission and Philosophy · Jodi held the monthly UTIPS meeting with a teacher from each grade · Science fair held at UVU for our best projects took place on Feb 25th. 8 of our 18

students have advanced to the next level at BYU. · I met with Stephanie Soper on the 9th just to make sure PHAST has our support

for upcoming activities · Lots of other things have been going on. Please see the weekly reports for a

recap.

Additional Updates · The new Land Trust plan for the 2010-2011 school year has been created by the

committee and submitted. Here it is: Providence Hall Land Trust Plan 2010-2011

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1. Committee members watched the DVD on-line prior to our first meeting.

2. Various resources and hiring of new staff to assist our students. We are addressing needs in these areas: math, science, writing, and reading.

3. Brief description of the Providence Hall Land Trust Plan: Academic Goals:

· Providence Hall will hire 3 people to work as math specialists. These specialists will work with students who have not yet qualified for special education services, but who have been identified as tier 2 students in need of intervention and support.

· Providence Hall will purchase DOMA math diagnostic software. The software will allow us to effectively assess our students’ math abilities and knowledge.

· We will hold in-depth and extensive training for our teachers’ assistants to increase their effectiveness in working with our students in math and reading.

· Providence Hall will plan and hold teacher academies for our teachers to improve their teaching performance in the areas of writing and science.

Planned Steps: 1 To follow is a more detailed description of the services and resources that Providence Hall will be financing with Land Trust finances: Ø Math specialists: We plan to hire three math specialists. These

specialists will work with students identified as needing extra attention. The students will be served on a pull out basis and will be identified as needing help through CRT scores and by

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observing their performance on the DOMA math diagnostic software.

Ø DOMA math diagnostic software: This is specialized software that provides a student with a math assessment. The assessment is adaptive and will diagnose a student’s weaknesses and any gaps in their learning. The results are very clear and tie to the Utah core curriculum standards. With the assessment results, we have a very good idea what the student is in need of.

Ø TA Training: Providence Hall currently employs a TA in each classroom. These TAs are here for the first half of the day when we are teaching math and reading. We would like to make them more effective in the ability to assist students with math and reading. Land trust funding will allow us to pay them to come in for extra and focused training.

Ø Teacher Academies: Providence Hall would like to organize our own training academies, very similar to CORE academy, which has been conducted by Utah State for years. This will most likely be a two day training effort and will take place just before the start of the 2010-2011 school year.

2 The math specialists will be hired by the school principal. Their training for the intervention program will be conducted by the school’s curriculum specialist. These math specialists will be trained to use the DOMA software and will test students they are servicing on a regular basis. Assessment results will be used to guide their instruction. The training for the TAs will be conducted by school employees. The curriculum specialist at Providence Hall, as well as the principal and other experienced teachers will plan this effort. The teacher academies will be planned with the primary focus to improve in areas that have been identified as weaknesses in our instruction. Weaknesses will be identified through observation of

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the teachers by school administration, as well as by looking at CRT scores. Measuring Progress Toward Goals:

· All students will be assessed at the beginning of the 2010-2011 school year. All students will receive a math diagnostic and the results will be shared with the teacher and the students’ parents.

· CRT scores will be used to determine the effectiveness of our math instructors and the use of the DOMA software.

· The DOMA software itself will be used to diagnose students and their progress will be closely monitored. These results will be tracked and the data from these tests will be kept in a log. The goal will be to assist as many tier 2 students as possible and get them to grade level.

· A TA training log sheet will be kept to prove attendance by teachers assistants at the TA training sessions.

· Teachers will also complete an evaluation of their classroom TA to determine if their performance has improved as a result of this training.

· The effectiveness of the teacher academies will be determined using CRT scores.

· Teacher academy success will also be determined through an increase in quality and detail of our teachers’ unit planners.

Plans for expenditures of increased distribution: If we receive higher than anticipated funding, we will use the money to make purchases from among the following options: additional math curriculum for the math instructors to use in the intervention program, additional science materials for teachers to use in hands on activities, additional resources for writing instruction, to pay a presenter for follow-up training on either science or writing.

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4. How does this plan relate to the school improvement/strategic

plan?

One of our top priorities at Providence Hall is to increase the effectiveness of our teachers and teachers’ assistants. We are confident that high quality training for our faculty and staff is key to increasing the achievement of our students. We also believe that our students’ performance in math is very important. We would like to help all of our students to improve in this area, and especially those who struggle. Our school improvement plan addresses these same areas of concern and this land trust plan is in perfect harmony with our school improvement goals.

5. Financial Proposal

· What we need o Math Aides $15,000 o DOMA Funds: $3,420

TA Trainings: $2,190 · What we need:

o Materials to train on math and reading o Trainers

Teacher Academies: $5,190 · What we will need:

o Materials for teachers o Trainers for teachers o Planning time for training

Total: $25,800

6. Matching funds Providence Hall has not been able to acquire any matching funds.

7. How will the plan and results be publicized to your community? ü The land trust plan will be posted on the web-site after it

has been approved.

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ü Providence Hall will also explain the process in our newsletter.

ü All parents and teachers will be made aware of what resources we have obtained with these funds.

ü Local government representatives will also be informed through letters.

8. Following the rules. YES!

· I have now interviewed a total of 22 candidates. I have found some great people, including several with valuable experience. I have made offers to four teachers thus far. They have all accepted. They will be filling the following positions: kindergarten, half day kindergarten, 3rd grade, 6th grade. I still need to fill the 5th grade position.

· Parent teacher conferences were held on February 18 and 19. We had a great turn out. 85.5% of all parents signed up for the conferences.

· On March 3 I gave the teachers an intent to re-apply form. Along with it I included the teacher job description that requires them to sign agreement to support the school philosophy, etc. I have received most of them back.

· Lottery will be held on March 15th in the science room. · UFA will be at our next fire drill to observe and critique · Spring Break March 29-April 2

School wide testing DWA was completed by all students the week of 3/1/10. Sped students are taking the test the week of 3/8/10. Teacher evaluations Spring evals begin the week of March 15. I am still using the old system. I will not be using the new one until next fall.

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Agenda Item #: _______________________________________________________ Agenda Item: __IB Application Flow Chart_________________________________ Purpose: ■ Informational □Perspective/Discussion □ Board action □ Recommendation □ Vote Submitted By: ____Jodi Lusty______________________ Background: Attached is the flow chart for this month. For application B I have been working with the teachers to refine the unit planners that need to be turned in during June. I have been very please with most of them. They have done very well and writing what they need for each unit. At this time I have the following planners in my possession: Kindergarten: I have 3 planners First Grade: I have 3 planners Second Grade: I have 3 planners, and have helped on the 4th Third Grade: I have 3 planners Fourth Grade: I have 3 planners Fifth Grade: I have 4 planners Sixth Grade: I have 3 planners By May first I will need 4 completed and refined planners from each grade level. I am very confident that we will have what we need before the deadline. Recommendation: This section should be worded in the form of a motion or motions, if it is intended to have the item voted on by the board. The language of the motion can be changed if necessary at the meeting following any discussion.

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Agenda Item #: _______________________________________________________ Agenda Item:__IB application status for on-site training____________________ Purpose: ■ Informational □Perspective/Discussion □ Board action □ Recommendation □ Vote Submitted By: ___Jodi Lusty______________________________ Background: Last month I gave you information regarding our status for the on-site training. Since then, I have gathered more information on this item. The total cost of an on-site training is $11,750, which is less than the cost they sent out last year. This includes two-days of training, the trainer’s accommodations and costs to pay the trainers to be here. There is a minimum of 25 participants for the on-site training. As it stands now, Providence Hall has approximately 16 teachers to train. We have invited Channing Hall – they would like us to accommodate 4 of their teachers. I have also contacted a PYP authorized school in Idaho to participate. I hope to hear from them today, March 9, 2010. We wanted to include Hawthorne in the process, but you have to be at least in the candidate phase to be considered for this part of the training. I would like for these to be turned in before this next board meeting, but it depends on how fast information and authorization comes from different schools. However, I am still not worried about dates. The IB support desk made it clear that we were applying early enough to get the dates we wanted secured. Recommendation: This section should be worded in the form of a motion or motions, if it is intended to have the item voted on by the board. The language of the motion can be changed if necessary at the meeting following any discussion.

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IB Progression Chart: Providence Hall Phase1:

Consideration, Feasibility, ID resources

Description: First contact made. Intent to apply filled out. Application A, Documentation, and fees turned into the office.

Time Required: At Least 6 Months: PH has taken approx. 1 year. We planned to file May 1, 2009.

Requirements: • Get IB Materials • Intro workshop

(Principal, PYP Coordinator and others)

• Get PYP coordinator

• Governing board approved

• Training activities • Develop Planners

and POI • Visit IB world school • Submit Application

A with documentation.

Phase2: Candidate phase: Trial period

Description: Understanding of requirements. Development and implement POI and Planners. Prepare application B and documentation. Pre-authorization visit.

Time Required: At Least 1-2 years. PH is still in Phase 1. We would like to try to apply next year.

Requirements: • PYP

coordinator/other attend PYP regional workshops.

• Engage in inquiry across the curriculum

• Continue to develop curriculum documents

• Prepare application documents

• Consultant visit: November 5-6th – this year.

Phase3: Final Phase: School visit by IBO team

Description: Requirements in Place. Teachers trained in PYP. Development of PYP Planners and Plan of Inquiry. Application B + Documentation Turned in. Time Required: 2nd or 3rd year after candidate status has been granted.

Requirements: • Submit

Application B. • Pre-Authorization

visit • Authorization visit

by IBO • Report submitted

to the IBO General Director for approval

Authorization: Approved permission for school to use IB World Logo

KEY

Blue box = Phase 1 Purple box = Phase 2 Orange box= Phase 3 Green box = Authorization Blue text = done Red Text = Needs to be done Purple Text = In process POI = Plan of Inquiry Planners = Unit Planners

Winter of 08 – Fall of 2009 Fall of 09 – Approx. Fall of 2010 Around 2010-2011

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PROVIDENCE HALL Charter School


Agenda Item #: _______________________________________________________

Agenda Item:____Business Manager’s Report______________________________

Purpose:

X Informational □Perspective/Discussion □ Board action

□ Recommendation

□ Vote

Submitted By: ____Chris Ord__________________

Background:

Monthly financial documents for February 2010

Recommendation:

Review and ask questions as necessary

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Year to DateActual

Year to DateBudget

Year to DateVariance

Current Month Current - 1 Current - 2

RevenuesLocal Revenue Description YTD: Actual YTD: Budget YTD: Variance Feb-09 Jan-09 Dec-0901.100 Bond Proceeds 0.00$ 0.00$ 0.00 0.00$ 0.00$ 0.0001.500 Income- Interest Income 4,952.24 5,000.00 (47.76) 233.39 519.24 551.6301.610 Lunch Fee Students 1,028.03 0.00 1,028.03 460.49 567.54 0.0001.700 Parent Organization Revenue 11,750.17 10,000.00 1,750.17 0.00 30.00 0.0001.790 Other Student Activities 0.00 0.00 0.00 0.00 0.00 0.0001.800 Income--School Programs 4,195.02 0.00 4,195.02 2,820.02 0.00 0.0001.920 Income- Corporate Donation 5,811.27 0.00 5,811.27 0.00 4,327.65 1,391.6901.921 Income- Cash Donation 1,188.00 0.00 1,188.00 174.00 0.00 314.00

Total Local Revenue 28,924.73 15,000.00 13,924.73 3,687.90 5,444.43 2,257.32

State Revenue Description YTD: Actual YTD: Budget YTD: Variance Feb-09 Jan-09 Dec-0903.010 Income-K-12 WPU 1,022,210.00 1,533,315.00 (511,105.00) 127,776.00 127,776.00 127,777.0003.020 Income--Professional Staff 26,067.00 30,666.00 (4,599.00) 1,150.00 1,150.00 1,150.0003.021 Locally Determined Reduction 0.00 0.00 0.00 0.00 0.00 0.0003.025 Income--Administrative Costs 0.00 0.00 0.00 0.00 0.00 0.0003.105 Income--Special Ed Add-on 101,206.00 152,015.00 (50,809.00) 12,530.00 12,668.00 12,668.0003.106 Income--Extended Year SpEd 1,287.00 1,287.00 0.00 0.00 0.00 585.0003.110 Income--SpEd Self-Contained 0.00 0.00 0.00 0.00 0.00 0.0003.211 Income--Accelerated Learning 1,448.00 2,171.00 (723.00) 181.00 181.00 181.0003.215 Income--At-Risk Student Progra 2,513.00 3,770.00 (1,257.00) 314.00 314.00 314.0003.218 Income--Homeless & Minority 89.00 89.00 0.00 0.00 0.00 0.0003.230 Income--Class Size Reduction 106,565.00 159,847.00 (53,282.00) 13,320.00 13,321.00 13,321.0003.255 Income--Quality Teaching Block 0.00 0.00 0.00 0.00 0.00 0.0003.260 Income--Local Discretionary Bl 0.00 0.00 0.00 0.00 0.00 0.0003.270 Income--Interventions for Stud 8,125.00 12,187.00 (4,062.00) 1,015.00 1,016.00 1,016.0003.405 Income--Soc Security & Retirem 122,570.00 183,154.00 (60,584.00) 15,146.00 15,146.00 15,146.0003.468 Income--School Nurses 737.00 1,106.00 (369.00) 92.00 92.00 92.0003.520 Income--LAND Trust 29,299.00 29,299.00 0.00 0.00 0.00 0.0003.718 Income--Professional Dev. 0.00 0.00 0.00 0.00 0.00 0.0003.719 Income--Charter Local Replacem 673,400.00 1,009,400.00 (336,000.00) 84,175.00 84,525.00 88,490.0003.801 Income--U-PASS 1,858.00 1,858.00 0.00 0.00 0.00 0.0003.805 Income--Reading Achievement 15,175.00 23,004.00 (7,829.00) 1,756.00 1,917.00 1,917.00

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Year to DateActual

Year to DateBudget



03.810 Income--Library Books and Supp 410.00 621.00 (211.00) 49.00 49.00 52.0003.842 Income--Charter Administrative 46,667.00 70,000.00 (23,333.00) 5,834.00 5,833.00 5,833.0003.868 Income--Teachers Mat. & Supp. 16,233.00 20,153.00 (3,920.00) 0.00 0.00 110.0003.876 Income--Educator Salary Adj. 99,411.00 141,294.00 (41,883.00) 12,427.00 16,337.00 11,774.0003.877 Income--One-Time Signing Bonus 0.00 0.00 0.00 0.00 0.00 0.00

Total State Revenue 2,275,270.00 3,375,236.00 (1,099,966.00) 275,765.00 280,325.00 280,426.00

Federal Revenue Description YTD: Actual YTD: Budget YTD: Variance Feb-09 Jan-09 Dec-0904.524 Income--IDEA 0.00 76,501.00 (76,501.00) 0.00 0.00 0.0004.525 Income--ARRA IDEA Funds 0.00 81,238.00 (81,238.00) 0.00 0.00 0.0004.600 Income--Federal REMS Grant 33,907.38 0.00 33,907.38 0.00 33,907.38 0.0004.624 Federal Facilities Grant 0.00 0.00 0.00 0.00 0.00 0.0004.625 Federal Implemenation Grant 0.00 195,743.00 (195,743.00) 0.00 0.00 0.0004.661 Income--MSP Stabilization Fund 112,651.00 112,651.00 0.00 0.00 82,013.00 0.0004.801 Income--NCLB Title I 0.00 0.00 0.00 0.00 0.00 0.0004.802 Income--NCLB Tech Literacy 0.00 0.00 0.00 0.00 0.00 0.0004.803 Income--Title IIA 0.00 8,248.00 (8,248.00) 0.00 0.00 0.0004.874 Income--Federal Teacher Qual 0.00 0.00 0.00 0.00 0.00 0.00

Total Federal Revenue 146,558.38 474,381.00 (327,822.62) 0.00 115,920.38 0.00

Total Income 2,450,753.11$ 3,864,617.00$ (1,413,863.89) 279,452.90$ 401,689.81$ 282,683.32

ExpensesSalaries Description YTD: Actual YTD: Budget YTD: Variance Feb-09 Jan-09 Dec-09115.20 Merit Pay- Admin Expense 250.00$ 15,000.00$ (14,750.00) 0.00$ 0.00$ 250.00115.22 Wages- Admin Instructional Sup 37,825.38 59,585.00 (21,759.62) 4,750.36 4,611.36 4,886.86115.24 Wages - Director 49,491.25 77,250.00 (27,758.75) 6,562.50 6,587.50 6,562.50131.10 Wages - Teachers 545,903.34 997,300.00 (451,396.66) 84,583.63 86,211.37 83,344.32131A.10 Wages - Teachers Special Ed 27,599.00 0.00 27,599.00 4,481.85 4,186.26 4,181.85131B.10 Merit Pay- Teacher Expense 3,000.00 0.00 3,000.00 0.00 0.00 3,000.00132.10 Wages- Substitute Teacher 17,862.28 24,960.00 (7,097.72) 4,864.49 3,973.68 3,387.57152.24 Wages - School Admin 80,041.41 103,000.00 (22,958.59) 11,296.84 11,538.19 11,233.41161.10 Wages - Aides & Instructors 125,002.20 240,000.00 (114,997.80) 22,203.67 19,263.55 22,249.43

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Year to DateActual

Year to DateBudget



161A.10 Wages - SpEd Aides 24,154.03 0.00 24,154.03 3,722.36 3,310.71 4,162.20182.26 Wages- Admin MAINT & OPS. 30,313.23 50,810.00 (20,496.77) 4,554.85 4,355.26 4,161.04

Total Salaries 941,442.12 1,567,905.00 (626,462.88) 147,020.55 144,037.88 147,419.18

Benefits Description YTD: Actual YTD: Budget YTD: Variance Feb-09 Jan-09 Dec-09220.00 Social Security & Medicare Tax 71,350.37 117,749.00 (46,398.63) 11,112.57 10,750.93 11,115.32230.00 Retirement Programs 41,761.19 90,000.00 (48,238.81) 1,387.59 6,741.87 7,450.40240.00 Employee Benefits Expense 64,542.22 174,000.00 (109,457.78) 9,734.66 9,523.21 11,970.91270.00 Worker's Compensation Insuranc 2,549.33 6,000.00 (3,450.67) 458.00 463.00 456.00280.00 Unemployment Insurance 10,818.46 38,389.00 (27,570.54) 3,623.96 1,691.82 560.31

Total Benefits 191,021.57 426,138.00 (235,116.43) 26,316.78 29,170.83 31,552.94

Outside Services Description YTD: Actual YTD: Budget YTD: Variance Feb-09 Jan-09 Dec-09300.10 Special Ed Services 42,969.33 60,000.00 (17,030.67) 1,837.50 10,515.83 9,375.83300.20 Professional & Tech Services 2,423.00 1,000.00 1,423.00 0.00 430.00 350.00300.24 Web Services 348.54 2,000.00 (1,651.46) 0.00 69.95 178.84310.24 Business Services 56,000.00 84,000.00 (28,000.00) 7,000.00 7,000.00 7,000.00311.24 Startup Services 0.00 0.00 0.00 0.00 0.00 0.00330.22 Prof. Dev.- Teachers & Instr. 9,748.00 25,000.00 (15,252.00) 0.00 0.00 693.00330.24 Prof. Dev.- Other 2,006.00 8,000.00 (5,994.00) 21.00 1,650.00 135.00340.24 Bank Fees 3,162.50 20,280.00 (17,117.50) 500.00 0.00 15.00341.24 Accounting and Auditing 11,700.00 10,000.00 1,700.00 0.00 850.00 0.00342.24 Legal Fees 228.95 5,000.00 (4,771.05) 0.00 0.00 121.22400.26 Security Expense 1,440.00 1,000.00 440.00 0.00 0.00 0.00412.26 Garbage Expense 1,473.58 2,000.00 (526.42) 0.00 197.73 190.05430.26 Property Repairs & Maint. 1,762.86 2,000.00 (237.14) 175.00 162.50 0.00431.26 Equipment Repairs 805.95 1,000.00 (194.05) 805.95 0.00 0.00433.26 Property Services 8,899.80 8,000.00 899.80 370.00 715.00 4,500.00434.26 Custodial Services 0.00 5,000.00 (5,000.00) 0.00 0.00 0.00440.26 Equipment Rental 236.61 0.00 236.61 52.45 37.95 41.14441.26 Lease- Rent Expense 0.00 0.00 0.00 0.00 0.00 0.00441.50 Mortgage Expense 133,488.00 795,490.00 (662,002.00) 16,686.00 16,686.00 16,686.00442.26 Storage 0.00 0.00 0.00 0.00 0.00 0.00500.24 HR--Payroll Processing 3,474.52 4,000.00 (525.48) 339.83 1,316.38 423.15

21

Year to DateActual

Year to DateBudget



500B.24 Copier Maintenance Expense 5,883.23 13,000.00 (7,116.77) 820.53 882.82 782.95521.26 Insurance Expense 21,664.00 20,000.00 1,664.00 0.00 0.00 21,664.00531.24 Telephone- Voice 6,218.39 7,240.00 (1,021.61) 397.00 508.62 275.90531A.24 Internet 791.60 5,000.00 (4,208.40) 98.95 98.95 98.95532.24 Postage & Mailing Expense 997.41 1,000.00 (2.59) 6.39 271.57 14.65540.10 Advertising 190.16 0.00 190.16 0.00 87.46 0.00540.24 Advertising & Promotions 0.00 0.00 0.00 0.00 0.00 0.00540A.24 HR-Recruitment 640.00 1,500.00 (860.00) 0.00 0.00 30.00580.00 Travel & Lodging Expense 4,830.97 10,000.00 (5,169.03) 2,464.48 40.00 0.00594.10 Travel- Field Trips Expense 3,737.50 5,000.00 (1,262.50) 715.00 0.00 972.50

Total Outside Services 325,120.90 1,096,510.00 (771,389.10) 32,290.08 41,520.76 63,548.18

Supplies Description YTD: Actual YTD: Budget YTD: Variance Feb-09 Jan-09 Dec-09600.20 Supplies- Administration 1,932.72 6,000.00 (4,067.28) 27.18 562.43 48.48600.21 Supplies-Medical/First Aid 149.63 1,000.00 (850.37) 0.00 20.49 18.03610.00 Supplies- Copier & Printer 8,481.06 10,000.00 (1,518.94) 253.40 1,460.15 921.75610.10 Supplies- Classroom 1,130.77 12,000.00 (10,869.23) 0.00 13.79 0.00610A.10 Testing & Testing Materials 0.00 3,000.00 (3,000.00) 0.00 0.00 0.00610B.10 Supplies--Teacher Class Funds 5,000.42 9,000.00 (3,999.58) 421.95 144.07 431.09610C.10 Supplies-Physical Education 1,923.28 1,500.00 423.28 0.00 29.98 0.00610D.10 Supplies - Special Ed 1,376.29 3,000.00 (1,623.71) 0.00 0.00 0.00610E.10 Supplies - Workroom 1,632.77 7,000.00 (5,367.23) 333.32 54.10 360.92620.26 Utilities Expense 40,674.25 45,000.00 (4,325.75) 3,374.98 4,376.37 3,839.88630.31 Lunch Program Food 1,426.52 0.00 1,426.52 1,142.59 136.83 0.00641.10 Curriculum & Materials 49,841.70 90,000.00 (40,158.30) 3,367.12 1,437.38 4,095.68641A.10 Curriculum--Special Education 12,057.98 3,000.00 9,057.98 0.00 5,413.95 4,639.88644.22 Library Books & Supplies 9,517.83 25,000.00 (15,482.17) 0.00 36.29 7,770.55650.31 Lunch Program Non Food 384.81 0.00 384.81 384.81 0.00 0.00680.26 Supplies- Custodial & Maint 10,061.92 12,000.00 (1,938.08) 645.10 1,079.82 800.97

Total Supplies 145,591.95 227,500.00 (81,908.05) 9,950.45 14,765.65 22,927.23

Equipment Description YTD: Actual YTD: Budget YTD: Variance Feb-09 Jan-09 Dec-09700.00 Equipment- Computer & Software 68,861.73 40,000.00 28,861.73 2,994.08 24,115.00 5,020.00700.10 Classroom Equipment Expense 6,131.88 31,000.00 (24,868.12) 438.43 535.69 650.00

22

Year to DateActual

Year to DateBudget



700.26 Maintenance Equipment 20,856.80 21,000.00 (143.20) 0.00 4,495.00 625.86700.45 Bond Expenses 690.20 0.00 690.20 690.20 0.00 0.00700A.00 Small Equipment Expense 16,874.13 30,000.00 (13,125.87) 89.00 2,829.66 2,646.88730A.26 Property- Equipment Expense 12,195.00 0.00 12,195.00 0.00 0.00 7,615.00

Total Equipment 125,609.74 122,000.00 3,609.74 4,211.71 31,975.35 16,557.74

Other Expenses Description YTD: Actual YTD: Budget YTD: Variance Feb-09 Jan-09 Dec-09800.00 Other Expense 1,047.38 5,000.00 (3,952.62) 0.00 0.00 0.00800.10 Student Motivation Expense 515.50 1,500.00 (984.50) 0.00 108.70 18.48800.22 Prof. Dev. Meals 915.84 2,000.00 (1,084.16) 0.00 121.03 16.98800.24 Employee Motivation Expense 3,707.75 6,000.00 (2,292.25) 195.90 96.92 1,942.26800.45 Other Objects 0.00 0.00 0.00 0.00 0.00 0.00800A.24 Interest Expense 0.00 0.00 0.00 0.00 0.00 0.00800B.24 License & Tax Expense 0.00 400.00 (400.00) 0.00 0.00 0.00800D.24 Sales Tax Paid and Refunded (68.33) 0.00 (68.33) 0.00 0.00 0.00801.24 BoT Staff Motivation 1,726.85 2,500.00 (773.15) 0.00 54.95 1,478.62810.24 Dues & Subscriptions 4,949.00 15,000.00 (10,051.00) 0.00 0.00 0.00831.51 Interest USOE Loan 261.62 0.00 261.62 0.00 0.00 0.00832.26 Interest - Bond 254,123.11 0.00 254,123.11 0.00 0.00 0.00840.50 Principal Payments on loans 0.00 0.00 0.00 0.00 0.00 0.00841.51 Principal USOE Loan 218,010.17 0.00 218,010.17 0.00 0.00 0.00842.26 Principal - Bond 64,559.84 0.00 64,559.84 0.00 0.00 0.00850.26 Property Tax 25,334.96 20,000.00 5,334.96 0.00 0.00 0.00890.24 Parent Organization Expense 3,517.09 2,500.00 1,017.09 0.00 262.53 30.009999 Error 0.00 0.00 0.00 0.00 0.00 0.00

Total Other Expenses 578,600.78 54,900.00 523,700.78 195.90 644.13 3,486.34

Total Expenses 2,307,387.06 3,494,953.00 (1,187,565.94) 219,985.47 262,114.60 285,491.61

Net Income 143,366.05$ 369,664.00$ (226,297.95) 59,467.43$ 139,575.21$ (2,808.29)

23

PROVIDENCE HALL CHARTER SCHOOL

Balance Sheet

February 28, 2010ASSETS

Current Assets

Cash in Bank 398,453.78$

Savings at Mountain America 25.00

Mountain America MM 405,877.09

PHAST cash account 9,711.32

PHAST Savings Account 13,039.67

Petty Cash in Drawer (100.00)

PHAST Cash Box (600.00)

State Purchase Card (20,749.98)

Revenue Fund 50,742.38

Interest Account 113,626.13

Principal Account 33,295.73

Reserve Fund 302,261.38

Escrow Account 15,024.20

Wages Lunch 38.25

Accrued Salaries & Benefits 232,033.97

Total Current Assets 1,552,678.92

Property and Equipment

Total Property and Equipment 0.00

Other Assets

Total Other Assets 0.00

Total Assets 1,552,678.92$

LIABILITIES AND CAPITAL

Current Liabilities

Accounts Payable 25,100.77)($

Total Current Liabilities (25,100.77)

Long-Term Liabilities

Revolving Loan (0.01)

Total Long-Term Liabilities (0.01)

Total Liabilities (25,100.78)

Capital

Retained Earnings 1,395,413.65

Net Income 182,366.05

Total Capital 1,577,779.70

Total Liabilities & Capital 1,552,678.92$

3/8/2010 at 8:44 AM Unaudited - For Management Purposes Only

24


Statement of Cash Flow

For the eight Months Ended February 28, 2010

Current Month Year to Date

Cash Flows from operating activities

Net Income 59,467.43$ 143,366.05$

Adjustments to reconcile net

income to net cash provided

by operating activities

A/D- Leasehold Improvements 0.00 0.00

A/D- Furniture & Fixtures 0.00 0.00

A/D- Equipment 0.00 0.00

A/D- Start up Costs 0.00 0.00

State WPU Receivable 0.00 0.00

Federal Receivable 0.00 0.00

Prepaid Insurance 0.00 0.00

Prepaids 0.00 8,415.00

Note Receivable 0.00 0.00

Rent Deposit 0.00 0.00

Marketable Securities 0.00 0.00

Valuation Allowance 0.00 0.00

Accrued Salaries & Benefits 0.00 (232,033.97)

Accrued Payroll 0.00 0.00

Accounts Payable (5,089.15) (84,479.03)

Accrued Interest 0.00 0.00

Current portion of LTD 0.00 0.00

Income Tax Liability (33.07) 0.00

Merit Pay Accrual 0.00 0.00

Employee Retirement Liability 0.00 0.00

Total Adjustments (5,122.22) (308,098.00)

Net Cash provided by Operations 54,345.21 (164,731.95)

Cash Flows from investing activities

Used For

Leasehold Improvements 0.00 0.00

Furniture & Fixtures 0.00 0.00

Equipment 0.00 0.00

Start up Costs 0.00 0.00

Construction in Process 0.00 0.00

Land and Improvements 0.00 0.00

Buildings 0.00 0.00

Net cash used in investing 0.00 0.00

Cash Flows from financing activities

Proceeds From

Revolving Loan 0.00 0.00

LTD Grouping account 0.00 0.00

Beginning Balance Equity 0.00 0.00

3/8/2010 at 8:48 AM Page: 1Unaudited - For Internal Use Only.

25


Statement of Cash Flow

For the eight Months Ended February 28, 2010

Current Month Year to Date

Acc Other Comp Gain 0.00 0.00

Used For

Revolving Loan 0.00 0.00

LTD Grouping account 0.00 0.00

Beginning Balance Equity 0.00 0.00

Acc Other Comp Gain 0.00 0.00

Net cash used in financing 0.00 0.00

Net increase <decrease> in cash 54,345.21$ 164,731.95)($

Summary

Cash Balance at End of Period 1,320,644.95$ 1,320,644.95$

Cash Balance at Beg of Period (1,266,299.74) (1,485,376.90)

Net Increase <Decrease> in Cash 54,345.21$ 164,731.95)($

3/8/2010 at 8:48 AM Page: 2Unaudited - For Internal Use Only.

26


General Ledger

For the Period From Feb 1, 2010 to Feb 28, 2010Filter Criteria includes: 1) IDs: 1030. Report order is by ID. Report is printed with shortened descrip

Date Reference Jrnl Trans Description Debit Amt Credit Amt Balance

Account Description

1030 2/1/10 Beginning Balance 391,966.92Cash in Bank 2/1/10 Milk CRJ Providence Hall 209.95

2/1/10 Feb Bond Pmt GENJ 50,742.382/2/10 CDJ USDA, Rural Development 16,686.002/9/10 1967 CDJ Benchmark Insurance Company 458.002/9/10 1968 CDJ Preventative Pest Control 370.002/9/10 1969 CDJ National Reading Institute 3,152.492/9/10 1970 CDJ Scholastic Inc. 111.592/9/10 1971 CDJ Qwest 145.082/9/10 1972 CDJ Innovative Learning Products 4,015.002/9/10 1973 CDJ ACE Disposal 197.732/9/10 1974 CDJ WAXIE Sanitary Supply 364.512/9/10 1975 CDJ Staples Business Advantage 639.802/9/10 1976 CDJ South Valley Sewer District 49.432/9/10 1977 CDJ Conseco Insurance Company 235.102/9/10 1978 CDJ Gunthers Comfort Air 175.002/9/10 1979 CDJ Office Depot 516.762/9/10 1980 CDJ Sarah Andersen 67.372/9/10 1982 CDJ Kami Mecham 14.092/9/10 1983 CDJ Courtney Swartwood 19.212/9/10 1984 CDJ Kami Mecham 15.542/9/10 1985 CDJ Hayley Boyd 295.692/9/10 1986 CDJ Melanie Clark 79.742/9/10 1987 CDJ Jeni Larsen 121.852/9/10 1988 CDJ Jon Hagen 2,108.932/9/10 1989 CDJ Chantel Bird 137.602/9/10 1990 CDJ Melanie Kingdon 89.002/9/10 1991 CDJ Erica Downs 14.042/9/10 1992 CDJ Bill Trujillo 92.402/9/10 1993 CDJ Christopher Ord 30.582/9/10 1996 CDJ Allison Thomas 50.002/9/10 1995 CDJ Kami Mecham 49.502/10/10 FebAPR GENJ 17,187.842/10/10 FebAPR GENJ 46,144.372/10/10 FebAPR GENJ 183.732/10/10 FebAPR GENJ 9,130.142/12/10 1997 CDJ ABSI-Speech 4,686.502/19/10 1998 CDJ Mark Johnson 1,087.902/19/10 1999 CDJ Utah Charter Schools Interloca 11,905.242/19/10 2000 CDJ Oce Imagistics Inc. 820.532/19/10 2001 CDJ School Specialty 1,220.182/19/10 2002 CDJ Crew Colors LLP 94.002/19/10 2003 CDJ Rocky Mountain Power 2,003.562/19/10 2004 CDJ Comcast 289.982/19/10 2005 CDJ Science Kit & Boreal Laborator 50.102/19/10 2006 CDJ Office Depot 1,706.412/19/10 2009 CDJ Paul Stratton, PhD, MBA 800.002/19/10 2010 CDJ Karen W Malm PhD PC 400.002/19/10 2011 CDJ Allison Pocock 32.312/19/10 2012 CDJ UI Collections Unit 1,884.472/19/10 2013 CDJ Jordan School District 10.902/19/10 FebARet CDJ John Hancock 5,521.902/19/10 2014 CDJ Jason's Deli 638.292/22/10 Orch CRJ Providence Hall 2,712.20

Account ID

3/8/2010 at 8:40 AM Page: 1

27


General Ledger

For the Period From Feb 1, 2010 to Feb 28, 2010Filter Criteria includes: 1) IDs: 1030. Report order is by ID. Report is printed with shortened descrip

Date Reference Jrnl Trans Description Debit Amt Credit Amt Balance

Account Description

Account ID

2/22/10 Orch CRJ Providence Hall 107.822/23/10 Milk CRJ Providence Hall 250.542/25/10 FebBPR GENJ 11,228.282/25/10 FebBPR GENJ 19,680.622/25/10 FebBPR GENJ 156.102/25/10 FebBPR GENJ 49,898.322/26/10 2015 CDJ Payroll check 134.372/26/10 Feb MSP GENJ 275,765.002/26/10 2016 CDJ Jason's Deli 341.252/26/10 2017 CDJ Nexsen Pruet 690.202/26/10 2018 CDJ Herriman City 225.822/26/10 2019 CDJ Questar Gas 1,145.602/26/10 2020 CDJ School Specialty 491.922/26/10 2021 CDJ Office Depot 360.342/26/10 2022 CDJ Karen W Malm PhD PC 400.002/26/10 2023 CDJ Staples Business Advantage 853.562/26/10 2024 CDJ Stephanie Proud 242.022/26/10 2025 CDJ Erin Kirton 41.492/26/10 3rd FT CRJ Providence Hall 174.00

Current Period Change 279,219.51 272,732.65 6,486.862/28/10 Ending Balance 398,453.78

3/8/2010 at 8:40 AM Page: 2

28


Account Reconciliation

As of Feb 28, 2010

1030 - Cash in Bank

Bank Statement Date: February 28, 2010Filter Criteria includes: Report is printed in Detail F

Beginning GL Balance 391,966.92

Add: Cash Receipts 3,454.51

Less: Cash Disbursements (68,380.87)

Add (Less) Other 71,413.22

Ending GL Balance 398,453.78

Ending Bank Balance 413,531.64

Add back deposits in transit

Total deposits in transit

(Less) outstanding checksDec 17, 2008 1204 (92.35)Oct 12, 2009 1760 (126.00)Nov 12, 2009 1832 (10.17)Dec 10, 2009 1881 (121.22)Jan 20, 2010 1948 (50.00)Feb 9, 2010 1980 (67.37)Feb 9, 2010 1986 (79.74)Feb 19, 2010 1998 (1,087.90)Feb 19, 2010 2000 (820.53)Feb 19, 2010 2001 (1,220.18)Feb 19, 2010 2002 (94.00)Feb 19, 2010 2003 (2,003.56)Feb 19, 2010 2004 (289.98)Feb 19, 2010 2005 (50.10)Feb 19, 2010 2006 (1,706.41)Feb 19, 2010 2010 (400.00)Feb 19, 2010 2011 (32.31)Feb 19, 2010 2012 (1,884.47)Feb 26, 2010 2015 (134.37)Feb 26, 2010 2016 (341.25)Feb 26, 2010 2017 (690.20)Feb 26, 2010 2018 (225.82)Feb 26, 2010 2019 (1,145.60)Feb 26, 2010 2020 (491.92)Feb 26, 2010 2021 (360.34)Feb 26, 2010 2022 (400.00)Feb 26, 2010 2023 (853.56)Feb 26, 2010 2024 (242.02)Feb 26, 2010 2025 (41.49)

Total outstanding checks (15,062.86)

Add (Less) Other

3/2/2010 at 9:52 AM Page: 1

29



As of Feb 28, 2010

1030 - Cash in Bank

Bank Statement Date: February 28, 2010Filter Criteria includes: Report is printed in Detail F

Dec 9, 2009 Dec Bond Pmt (15.00)

Total other (15.00)

Unreconciled difference 0.00


3/2/2010 at 9:52 AM Page: 2

30



As of Feb 28, 2010

1036 - Mountain America MM

Bank Statement Date: February 28, 2010Filter Criteria includes: Report is printed in D

Beginning GL Balance 405,643.70

Add: Cash Receipts 233.39

Less: Cash Disbursements

Add (Less) Other


Ending Bank Balance 405,877.09

Add back deposits in transit

Total deposits in transit

(Less) outstanding checks

Total outstanding checks

Add (Less) Other

Total other

Unreconciled difference 0.00


3/2/2010 at 9:53 AM Page: 1

31

PROVIDENCE HALL Charter School


Agenda Item #: _______________________________________________________

Agenda Item:____FY10 Budget Revision______________________________

Purpose:

□Informational □Perspective/Discussion □ Board action

□ Recommendation

X Vote

Submitted By: ____Chris Ord__________________

Background:

This is the proposed budget revision for the remainder of Fiscal Year 2010. It is based off of trends up to this

point, along with the latest revenue data provided by the state.

Recommendation:

Review and vote to adopt.

32

FY10 Budget Amendment Proposal 3/8/2010

Revenues

Local Revenue Description YTD: Actual YTD: Budget YTD: Variance New Budget Difference Notes

01.100 Bond Proceeds - - - - -

01.500 Income- Interest Income 4,952.24 5,000.00 (47.76) 7,500.00 2,500.00

01.610 Lunch Fee Students 4,119.00 - 4,119.00 10,000.00 10,000.00

01.700 Parent Organization Revenue 11,750.17 10,000.00 1,750.17 12,000.00 2,000.00

01.790 Other Student Activities - - - -

01.800 Income--School Programs 4,195.02 - 4,195.02 5,000.00 5,000.00

01.920 Income- Corporate Donation 5,811.27 - 5,811.27 6,000.00 6,000.00

01.921 Income- Cash Donation 1,188.00 - 1,188.00 2,000.00 2,000.00

Total Local Revenue 32,015.70 15,000.00 17,015.70 42,500.00 27,500.00

State Revenue Description YTD: Actual YTD: Budget YTD: Variance New Budget Difference Notes

03.010 Income-K-12 WPU 1,022,210.00 1,533,315.00 (511,105.00) 1,533,315.00 -

03.020 Income--Professional Staff 26,067.00 64,399.00 (38,332.00) 30,666.00 (33,733.00)

03.021 Locally Determined Reduction - - - - -

03.025 Income--Administrative Costs - - - - -

03.105 Income--Special Ed Add-on 101,206.00 152,015.00 (50,809.00) 151,327.00 (688.00)

03.106 Income--Extended Year SpEd 1,287.00 702.00 585.00 1,287.00 585.00

03.110 Income--SpEd Self-Contained - - - - -

03.211 Income--Accelerated Learning 1,448.00 2,160.00 (712.00) 2,171.00 11.00

03.215 Income--At-Risk Student Progra 2,513.00 3,102.00 (589.00) 3,770.00 668.00

03.218 Income--Homeless & Minority 89.00 - 89.00 89.00 89.00

03.230 Income--Class Size Reduction 106,565.00 156,187.00 (49,622.00) 159,847.00 3,660.00

03.255 Income--Quality Teaching Block - - - - -

03.260 Income--Local Discretionary Bl - - - - -

03.270 Income--Interventions for Stud 8,125.00 11,915.00 (3,790.00) 12,185.00 270.00

03.405 Income--Soc Security & Retirem 122,570.00 185,958.00 (63,388.00) 167,503.00 (18,455.00)

03.468 Income--School Nurses 737.00 1,101.00 (364.00) 1,106.00 5.00

03.520 Income--LAND Trust 29,299.00 29,299.00 - 29,299.00 -

03.718 Income--Professional Dev. - - - - -

03.719 Income--Charter Local Replacem 673,400.00 998,900.00 (325,500.00) 1,010,100.00 11,200.00

03.801 Income--U-PASS 1,858.00 1,857.00 1.00 1,858.00 1.00

03.805 Income--Reading Achievement 15,175.00 23,004.00 (7,829.00) 22,199.00 (805.00)

03.810 Income--Library Books and Supp 410.00 621.00 (211.00) 607.00 (14.00)

03.842 Income--Charter Administrative 46,667.00 70,000.00 (23,333.00) 70,000.00 -

03.868 Income--Teachers Mat. & Supp. 16,233.00 20,153.00 (3,920.00) 16,233.00 (3,920.00)

03.876 Income--Educator Salary Adj. 99,411.00 141,294.00 (41,883.00) 149,116.00 7,822.00

03.877 Income--One-Time Signing Bonus - - - - -

Total State Revenue 2,275,270.00 3,395,982.00 (1,120,712.00) 3,362,678.00 (33,304.00)

Federal Revenue Description YTD: Actual YTD: Budget YTD: Variance New Budget Difference Notes

04.524 Income--IDEA - 76,501.00 (76,501.00) 76,501.00 -

04.525 Income--ARRA IDEA Funds - 81,238.00 (81,238.00) 81,238.00 -

04.600 Income--Federal REMS Grant 33,907.38 113,224.00 (79,316.62) 113,224.00 -

04.624 Federal Facilities Grant - 8,000.00 (8,000.00) - (8,000.00) Not awarded this year

04.625 Federal Implemenation Grant - 180,000.00 (180,000.00) 195,743.00 15,743.00

04.661 Income--MSP Stabilization Fund 112,651.00 112,326.00 325.00 112,651.00 325.00

33


04.662 Income--Title I ARRA - - - 1,400.00 1,400.00

04.801 Income--NCLB Title I - - - 302.00 302.00

04.802 Income--NCLB Tech Literacy - - - - -

04.803 Income--Title IIA - 8,248.00 (8,248.00) - (8,248.00)

04.874 Income--Federal Teacher Qual - - - - -

Total Federal Revenue 146,558.38 579,537.00 (432,978.62) 581,059.00 1,522.00

Total Income 2,453,844.08 3,990,519.00 (1,536,674.92) 3,986,237.00 (4,282.00)

Expenses

Salaries Description YTD: Actual YTD: Budget YTD: Variance New Budget Difference Notes

115.20 Merit Pay- Admin Expense 250.00 15,000.00 (14,750.00) 15,000.00 -

115.22 Wages- Admin Instructional Sup 37,825.38 59,585.00 (21,759.62) 59,585.00 -

115.24 Wages - Director 49,491.25 77,250.00 (27,758.75) 78,750.00 1,500.00 REMS Adjustment

131.10 Wages - Teachers 545,903.34 997,300.00 (451,396.66) 1,010,000.00 12,700.00 adjustment for special ed budget

line/benefits overage

131A.10 Wages - Teachers Special Ed 27,599.00 - 27,599.00 50,952.00 50,952.00

131B.10 Merit Pay- Teacher Expense 3,000.00 - 3,000.00 3,000.00 3,000.00 Special Ed bonus approved 11/19

132.10 Wages- Substitute Teacher 17,862.28 24,960.00 (7,097.72) 24,960.00 -

152.24 Wages - School Admin 80,041.41 103,000.00 (22,958.59) 120,100.00 17,100.00 REMS Adjustment/benefits overage

161.10 Wages - Aides & Instructors 125,002.20 240,000.00 (114,997.80) 187,000.00 (53,000.00) adjustment for special ed budget

line - more calcs needed

161A.10 Wages - SpEd Aides 24,154.03 - 24,154.03 53,000.00 53,000.00

182.26 Wages- Admin MAINT & OPS. 30,313.23 50,810.00 (20,496.77) 50,810.00 -

Total Salaries 941,442.12 1,567,905.00 (626,462.88) 1,653,157.00 85,252.00

Benefits Description YTD: Actual YTD: Budget YTD: Variance New Budget Difference Notes

220.00 Social Security & Medicare Tax 71,350.37 117,749.00 (46,398.63) 117,749.00 -

230.00 Retirement Programs 41,761.19 90,000.00 (48,238.81) 90,000.00 -

240.00 Employee Benefits Expense 64,542.22 174,000.00 (109,457.78) 120,000.00 (54,000.00) Adjustment for Benefits overage

270.00 Worker's Compensation Insuranc 3,021.33 6,000.00 (2,978.67) 6,000.00 -

280.00 Unemployment Insurance 10,818.46 38,389.00 (27,570.54) 38,389.00 -

Total Benefits 191,493.57 426,138.00 (234,644.43) 372,138.00 (54,000.00)

Outside Services Description YTD: Actual YTD: Budget YTD: Variance New Budget Difference Notes

300.10 Special Ed Services 49,209.83 60,000.00 (10,790.17) 70,000.00 10,000.00

300.20 Professional & Tech Services 2,423.00 1,000.00 1,423.00 3,000.00 2,000.00 401k admin fees

300.24 Web Services 348.54 2,000.00 (1,651.46) 1,000.00 (1,000.00)

310.24 Business Services 87,320.00 84,000.00 3,320.00 87,320.00 3,320.00 Discount for prepay of entire year.

+REMS adjustment

311.24 Startup Services - - - - -

330.22 Prof. Dev.- Teachers & Instr. 9,748.00 25,000.00 (15,252.00) 25,000.00 -

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330.24 Prof. Dev.- Other 1,956.00 8,000.00 (6,044.00) 8,000.00 -

340.24 Bank Fees 3,162.50 20,280.00 (17,117.50) 5,000.00 (15,280.00)

341.24 Accounting and Auditing 11,700.00 10,000.00 1,700.00 11,700.00 1,700.00 account for actual expenses

342.24 Legal Fees 228.95 5,000.00 (4,771.05) 5,000.00 -

400.26 Security Expense 1,440.00 1,000.00 440.00 1,440.00 440.00

delayed billing for last year, so total

cost for last and this year's security

monitoring

412.26 Garbage Expense 1,473.58 2,000.00 (526.42) 2,400.00 400.00 needed an extra pickup at start of

year

430.26 Property Repairs & Maint. 1,762.86 2,000.00 (237.14) 2,000.00 -

431.26 Equipment Repairs 805.95 1,000.00 (194.05) 1,000.00 -

433.26 Property Services 8,899.80 8,000.00 899.80 12,500.00 4,500.00 Playground prep

434.26 Custodial Services - 5,000.00 (5,000.00) 5,000.00 -

440.26 Equipment Rental 236.61 - 236.61 500.00 500.00

rented equip for bill to handle some

maintenance instead of paying

someone else to do it

441.26 Lease- Rent Expense - - - - -

441.50 Mortgage Expense 150,174.00 795,490.00 (645,316.00) 200,232.00 (595,258.00)

This is for the USDA payment, which

is not broken out into

interest/principle

442.26 Storage - - - - -

500.24 HR--Payroll Processing 3,474.52 4,000.00 (525.48) 5,300.00 1,300.00

500B.24 Copier Maintenance Expense 5,883.23 13,000.00 (7,116.77) 11,000.00 (2,000.00)

521.26 Insurance Expense 21,664.00 20,000.00 1,664.00 21,664.00 1,664.00 Reflect actual

531.24 Telephone- Voice 6,218.39 7,240.00 (1,021.61) 7,240.00 -

531A.24 Internet 791.60 5,000.00 (4,208.40) 2,000.00 (3,000.00)

532.24 Postage & Mailing Expense 997.41 1,000.00 (2.59) 1,500.00 500.00

540.10 Advertising 190.16 - 190.16 - -

540.24 Advertising & Promotions - - - - -

540A.24 HR-Recruitment 640.00 1,500.00 (860.00) 1,500.00 -

580.00 Travel & Lodging Expense 4,830.97 10,000.00 (5,169.03) 8,000.00 (2,000.00)

leaves $3,000 to pay for national

conference hotel and mileage

reimbursements

594.10 Travel- Field Trips Expense 3,737.50 5,000.00 (1,262.50) 8,000.00 3,000.00 Include $3,000 from PHAST

Total Outside Services 379,317.40 1,096,510.00 (717,192.60) 507,296.00 (589,214.00)

Supplies Description YTD: Actual YTD: Budget YTD: Variance New Budget Difference Notes

600.20 Supplies- Administration 1,932.72 6,000.00 (4,067.28) 4,000.00 (2,000.00)

600.21 Supplies-Medical/First Aid 149.63 1,000.00 (850.37) 500.00 (500.00)

610.00 Supplies- Copier & Printer 8,578.56 10,000.00 (1,421.44) 12,000.00 2,000.00

610.10 Supplies- Classroom 1,130.77 12,000.00 (10,869.23) 5,000.00 (7,000.00)

610A.10 Testing & Testing Materials - 3,000.00 (3,000.00) 3,000.00 -

610B.10 Supplies--Teacher Class Funds 5,045.85 9,000.00 (3,954.15) 9,000.00 -

610C.10 Supplies-Physical Education 1,923.28 1,500.00 423.28 2,000.00 500.00 Purchases required by our charter

610D.10 Supplies - Special Ed 1,376.29 3,000.00 (1,623.71) 3,700.00 700.00 $700 increase from 11/19 BoT

approval of sped spending

35


610E.10 Supplies - Workroom 1,632.77 7,000.00 (5,367.23) 4,000.00 (3,000.00)

620.26 Utilities Expense 40,674.25 45,000.00 (4,325.75) 70,000.00 25,000.00

initially based on last year, but last

year did not have back lawn or first 2

months of FY

630.31 Lunch Program Food 1,904.74 - 1,904.74 9,000.00 9,000.00

641.10 Curriculum & Materials 49,937.80 90,000.00 (40,062.20) 65,000.00 (25,000.00) not needed - use to offset sped

purchases

641A.10 Curriculum--Special Education 12,149.18 3,000.00 9,149.18 17,000.00 14,000.00 for purchases approved 11/19 BoT

644.22 Library Books & Supplies 9,517.83 25,000.00 (15,482.17) 15,000.00 (10,000.00) offset other costs

650.31 Lunch Program Non Food 636.09 - 636.09 1,000.00 1,000.00

680.26 Supplies- Custodial & Maint 11,317.33 12,000.00 (682.67) 14,000.00 2,000.00 offset cost of salt

Total Supplies 147,907.09 227,500.00 (79,592.91) 234,200.00 6,700.00

Equipment Description YTD: Actual YTD: Budget YTD: Variance New Budget Difference Notes

700.00 Equipment- Computer & Software 68,861.73 40,000.00 28,861.73 70,000.00 30,000.00 $25,000 for mobile computer lab +

$5,000 for sped software

700.10 Classroom Equipment Expense 6,131.88 31,000.00 (24,868.12) 10,000.00 (21,000.00) reduce to offset other costs - leaving

room for sped classroom equip

700.26 Maintenance Equipment 20,876.33 8,000.00 12,876.33 22,500.00 14,500.00 Offset cost of tractor, journaled to

FY10 as prepaid

700.45 Bond Expenses 690.20 - 690.20 1,000.00 1,000.00 bond ammendment costs

700A.00 Small Equipment Expense 16,874.13 30,000.00 (13,125.87) 20,000.00 (10,000.00)

730A.26 Property- Equipment Expense 12,195.00 - 12,195.00 13,000.00 13,000.00 Tile & shed

Total Equipment 125,629.27 109,000.00 16,629.27 136,500.00 27,500.00

Other Expenses Description YTD: Actual YTD: Budget YTD: Variance New Budget Difference Notes

800.00 Other Expense 1,047.38 5,000.00 (3,952.62) 3,000.00 (2,000.00)

800.10 Student Motivation Expense 515.50 1,500.00 (984.50) 1,500.00 -

800.22 Prof. Dev. Meals 915.84 2,000.00 (1,084.16) 2,000.00 -

800.24 Employee Motivation Expense 3,767.32 6,000.00 (2,232.68) 6,000.00 -

800.45 Other Objects - - - - -

800A.24 Interest Expense - - - - -

800B.24 License & Tax Expense - 400.00 (400.00) 400.00 -

800D.24 Sales Tax Paid and Refunded (68.33) - (68.33) - -

801.24 BoT Staff Motivation 1,726.85 2,500.00 (773.15) 2,500.00 -

810.24 Dues & Subscriptions 4,949.00 15,000.00 (10,051.00) 15,000.00 -

831.51 Interest USOE Loan 261.62 - 261.62 261.62 261.62

832.26 Interest - Bond 254,123.11 - 254,123.11 533,658.53 533,658.53 Bond interest

840.50 Principal Payments on loans - - - -

841.51 Principal USOE Loan 218,010.17 - 218,010.17 218,010.17 218,010.17 USOE loan payoff, journalled

forward to FY10

842.26 Principal - Bond 64,559.84 - 64,559.84 135,575.66 135,575.66

850.26 Property Tax 25,334.96 20,000.00 5,334.96 25,334.96 5,334.96 Reflect actual property tax paid -

25% of year, never need to pay again

36


890.24 Parent Organization Expense 3,517.09 2,500.00 1,017.09 5,000.00 2,500.00

9999 Error - - - -

Total Other Expenses 578,660.35 54,900.00 523,760.35 948,240.94 893,340.94

Total Expenses 2,364,449.80 3,481,953.00 (1,117,503.20) 3,851,531.94 369,578.94

Net Income 89,394.28 508,566.00 (419,171.72) 134,705.06 (373,860.94)

Notes:

The majority of the increases in spending over the initial budget are due to the journaling forwarding of 2 major expenses by our audit - the startup loan payoff (~$218,000) and the tractor ($13,000). The

majority of the rest is a result of the ARRA spending that was approved for Special Education (~$82,000). The remaning difference accounts for about 1.6% of the total expense budget.

With regards to the bond, we are required to have an amount equal to 10% of the annual bond expense as a buffer. Our total annual bond expense is about $869,000 (this is before the reduction from any

interest earned in the bond accounts at US Bank). With this budget, our surplus is $50,000 beyond that. We are also required, by the end of this fiscal year, to have 10% of our annual operating expenses in the

bank as unrestricted cash reserves. If only our money market is counted, ignoring what we have in checking, we are currently at 12%.

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Documents

PROVIDENCE HALL Charter School Agenda Item Cover Sheets